2017-03-21Meridian City Council Meeting Agenda Tuesday, March 21, 2017 – Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
1.
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, March 21, 2017 at 6:00 PM 6:02PM
1. Roll-Call Attendance
X Anne Little Roberts X Joe Borton
X Ty Palmer X Keith Bird
__X___ Genesis Milam __X___ Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Troy Drake with Calvary Chapel
4. Adoption of the Agenda Adopted
5. Proclamation for Rocky Mountain Boys Basketball State Champions Day
6. Consent Agenda Approved
A. Approve Minutes of March 7, 2017 City Council Regular Meeting
B. Final Plat for Oaks South Subdivision No. 6 (H-2017-0016) by Toll ID I, LLC
Located South of W. McMillan Road and 1/2 Mile East of N. McDermott
Road
C. Findings of Fact, Conclusions of Law for Approval of Destination Place No.
3 (H-2017-0013) by Fulbright Investments, LLC Located 1510 S. Celebration
Avenue
D. Agreement for Extension of Water and Sewer Service Outside Meridian City
Limits: 175 N. Black Cat Road
E. Movie Night in Meridian 2017-2021 Title Sponsorship Agreement Between
CableONE and the City of Meridian for a Not-to-Exceed Amount of $10,000
F. Task Order For Heroes Park Public Art Project for an amount not to exceed
$72,000
CITY COUNCIL REGULAR
AMENDED MEETING AGENDA
Meridian City Council Meeting Agenda Tuesday, March 21, 2017 – Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
G. Approval of Finance Department Vendor Payments in the Not to Exceed
Amount of $798,771.24
7. Items Moved From the Consent Agenda
8. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be
presented by the assigned City planner. Following Staff’s report the applicant has up to 15
minutes to present their application. Each member of the public may provide testimony up to 3
minutes or if they are representing a larger group, such as a Homeowners Association, they are
allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the
public’s comments. No additional public testimony is taken once the public hearing is closed.
The City Council may move to continue the item for additional information or vote to approve or
deny the item with or without changes as presented. The Mayor is not a member of the City
Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie
vote.
A. Movado Estates Subdivision
1. REVISED Development Agreement for Movado Estates Subdivision (H -
2016-0112) with C4 Land LLC(owner), DevCo, LLC(Developer) located on
the south side of E. Overland Road between S. Topaz Way and S .
Cloverdale road, in the NE 1/4 of Section 21, Township 3 North, Range 1
East (Parcel S1121131500 and S1121141800) Approved
2. Amended Ordinance No. A-17-1722: An Amended Ordinance (Movado
Subdivision H2016-0112) For Annexation for a Parcel of Land Located in
the NE 1/4 of Section 21, Township 3 North, Range 1 East, Boise
Meridian, Ada County Idaho, as described in Attachment A and Annexing
Certain and Territory, situated in Ada County, Idaho and Adjacent and
Contiguous to the Corporate Limits of the City of Meridia n as requested by
the City of Meridian; Establishing and Determining the Land Use Zoning
Classification of said Lands from RUT to R-8 (Medium Density
Residential District) (58.64 Acres); R-15 (Medium High Density Residential
District)(44.05 Acres) and C-G (General Retail and Service Commercial
District)( 11.56 Acres) in the Meridian City Code; Providing that Copies of
this Ordinance shall be Filed with the Ada County Assessor, the Ada
County Recorder, and the Idaho State Tax Commission, as Required by
Law; and Providing for a Waiver of the Reading Rules; and Providing an
Effective Date. Approved
3. Final Plat for Movado Estates Subdivision No. 1 (H-2017-0004) by DevCo,
LLC Located at South Side of E. Overland Road, Between S. Topaz Way
and S. Cloverdale Road
Meridian City Council Meeting Agenda Tuesday, March 21, 2017 – Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
4. Final Plat for Movado Estates Subdivision No. 2 (H-2017-0005) by DevCo,
LLC Located South Side of E. Overland Road, Between S. Topaz Way
and S. Cloverdale Road Approved
5. Final Plat for Movado Subdivision No. 3 (H-2017-0012) by Dave Evans
Construction, LLC Located South Side of E. Overland Road, Between S.
Topaz Way and S. Cloverdale Road Approved
B. Public Hearing for Paramount Subdivision No. 32 (H-2017-0014) by SCS
Brighton, LLC Located Approximately 1/4 Mile East of N. Linder Road,
North Side of W. McMillan Road Approved
1. Request: Short Plat Approval Consisting of Two (2) Building Lots and
One (1) Common Lot on 0.71 of An Acre of Land in the R-8 Zoning District
C. Public Hearing for Willey #2 (H-2017-0017) by Volante Investments, LLLP
Located 3920 E. Lanark Street Continued to April 4, 2017
1. Request: City Council Review of the Director's Decision to Deny the
Outdoor Storage Associated with the Approved Use
D. Amended onto Agenda: Public Hearing for Updates to City Clerk’s Office
Fee Schedule Approved
9. Department Reports
A. Parks and Recreation: Naming Hillsdale Park
1. Resolution No. 17-1199: Resolution effectuating naming of new park near
Eagle & Amity as "Hillsdale Park." Approved
B. Community Development: Area of Impact Waiver Request
C. Finance: Comprehensive Financial Plan
D. Finance: 3% Property Tax for FY2018 Budget
E. Mayor’s Office: City-wide Strategic Plan Update
10. Future Meeting Topics
Adjourned at 8:57PM
Meridian City Council March 21, 2017.
A meeting of the Meridian City Council was called to order at 6:15 p.m., Tuesday,
March 21, 2017, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis
Milam, Luke Cavener, Ty Palmer and Anne Little Roberts.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Bruce Chatterton, Sonya
Allen, Josh Beach, Jamie Leslie, Parry Palmer, Steve Siddoway, Kyle Radek, Todd
Lavoie, Dale Bolthouse and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: Thank you all for joining us today and certainly we look forward to the
proclamation for the Rocky Mountain team. We appreciate you being here with us
tonight. Thank you and congratulations. For the record it is Tuesday, March 21st.
It's 15 minutes after 6:00. We will start tonight's meeting with roll call attendance.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in
our pledge to the flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Troy Drake with Calvary Chapel
De Weerd: Item 3 is our community invocation. Tonight we will be led by Pastor
Troy Drake with the Calvary Chapel Church. If you will all join us in our community
invocation or take this as an opportunity for a moment of reflection. Welcome.
Drake: Mayor and Council Members. Please join me. Lord God in Heaven, we
just want to first acknowledge your care over the whole world and as great and
mighty as you are you still look at us with great understanding and mercy and grace
and kindness and for that we are so appreciative. Thank you for making us. Lord,
we just appreciate our country that we live in, that is a free republic as we just
stated in that Pledge of Allegiance and we just pray that you would keep our
country free and that we would raise up leaders to do so and so pray for a country,
God, and the protection of it and, Lord, also just thank you for Meridian, this great
Meridian City Council
March 21, 2017
Page 2 of 60
place that we get to live and work and play and pursue our dreams and hopes and
-- and, Lord, we just ask that you would help the law enforcement officers and all
the first responders tonight to keep our city peaceful and s afe and protect the
citizens and -- and, then, lastly, Lord, I just pray for these folks here who have
dedicated their time and many of them their life to serving our city and we just
thank you for them and pray that you would give them a lot of wisdom in making
these decisions tonight, whether they are big ones or small ones and, Lord, that
you would just bless them greatly, give them lots of grace and so we thank you
ahead of time for what you're going to do, in Jesus name, amen. Thank you for
the privilege.
Item 4: Adoption of the Agenda
De Weerd: Thank you. Item No. 4 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: On number 9-A the resolution number is 17-1199 and with that I move we
approve the agenda as published.
Cavener: Second.
Borton: Second.
De Weerd: Have a motion and a second to approve the agenda as read. All those
in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Item 5: Proclamation for Rocky Mountain Boys Basketball State
Champions Day
De Weerd: Okay. Item 5 is a proclamation for Rocky Mountain boys basketball
state champions. I will move to the podium. So, I -- I'm going to feel short here
I'm sure. I have two proclamations. One I'm just going to give your coach -- and,
coach, you look like one of the boys. There you go.
Roy: Well, if you get close enough the hair is pretty gray.
De Weerd: Okay. If you could also join me up here. So, I will tell you that both of
these will be entered into our public record. So, you can at some point when you
want to impress a girl, tell your kids, brag to your grandparents that you had a
special day named just for you, each of your names will be entered into the public
record, so you can come back to this day anytime and show someone that you
Meridian City Council
March 21, 2017
Page 3 of 60
really did have a day named after you. So, just for an FYI. We appreciate you
joining us here and sharing your accomplishment. We love to recognize these big
moments. So, this proclamation is for you. Whereas being a Rocky Mountain
basketball players is more than scoring points, making assists, grabbing rebounds,
stealing the ball and achieving the state title, it is training to build leadership,
character, confidence, teamwork and resilience, all traits needed to succeed on
the court, in the classroom, and in the real world and whereas for the 2016-2017
season the Grizzlies not only beat a single season record of 26 wins, but continued
the basketball domination at the championship tournament by bringing home the
winning trophy and whereas their strong desire to exhibit excellence in all they do
resulted in a 72-51 victory to win the Idaho Class 5-A Boys State Basketball
Championship Tournament and whereas capturing the first ever basketball title
builds school spirit and allows these young men to walk the halls of Rocky
Mountain with a little extra swagger and whereas the leadership, training and
discipline of their coaches helped all team members to focus their talents and
passion to become a winning team, with each player making valuable contributions
to their victory. Therefore, I, Mayor Tammy de Weerd, do hereby proclaim March
21st, 2017, as Rocky Mountain Boys Basketball State Champions Day in the City
of Meridian and call upon the community to join me in congratulating the Grizzlies
on their remarkable athletic achievement and for representing Meridian so proudly
in the state tournament. I signed it for today and I will present this to your coach.
Coach Roy, congratulations to you and your team. And, then, maybe we can have
each of you introduce yourself and your grade, your position and we can get a
picture at the end.
Roy: I thank you guys very much for having us. It's an honor for us to be here and
to receive this -- this award and recognition. This is a great bunch of kids, not just
on the basketball court, but they really are just great, great people and I'm really,
really proud of them. I'm glad this team was the first team to win a state
championship for us. So, I'm really proud of these guys and they deserve all the
accolades. So, they just -- yeah, thank you very much.
De Weerd: Thank you. And we will start with you and, then, just switch sides
and --
Anderson: Senior. Garrett Anderson.
De Weerd: And position.
Anderson: Guard. I’m small.
De Weerd: Well --
Hall: My name is also Garrett. I'm a junior. I play shooting guard.
Erickson: My name is Jacob Erickson. I'm a senior. Shooting guard.
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March 21, 2017
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Ranstrom: My name is Hunter Ranstrom. I'm a junior and I'm shooting guard.
Torpey: My name is Jaren Torpey. I'm a junior and I’m post.
Hamilton: My name is Brayden Hamilton. I'm a sophomore and I play forward.
O'Donnell: Tyler O'Donnell. I'm a junior and I'm a forward.
Denison: Brock Denison. I'm a junior. I'm a guard.
Ranstrom: Briggs Ranstrom. I’m a freshman and I play post.
Lee: Kolby Lee. Senior. Big man.
Terashima: Kobe Terashima. Senior. Point guard.
Item 6: Consent Agenda
A. Approve Minutes of March 7, 2017 City Council Regular
Meeting
B. Final Plat for Oaks South Subdivision No. 6 (H-2017-
0016) by Toll ID I, LLC Located South of W. McMillan
Road and 1/2 Mile East of N. McDermott Road
C. Findings of Fact, Conclusions of Law for Approval of
Destination Place No. 3 (H-2017-0013) by Fulbright
Investments, LLC Located 1510 S. Celebration Avenue
D. Agreement for Extension of Water and Sewer Service
Outside Meridian City Limits: 175 N. Black Cat Road
E. Movie Night in Meridian 2017-2021 Title Sponsorship
Agreement Between CableONE and the City of Meridian
for a Not-to-Exceed Amount of $10,000
F. Task Order For Heroes Park Public Art Project for an
amount not to exceed $72,000
G. Approval of Finance Department Vendor Payments in
the Not to Exceed Amount of $798,771.24
De Weerd: Wow. That was awesome. I did really feel short. Council, Item 6 is
our Consent Agenda.
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March 21, 2017
Page 5 of 60
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move that we approve the Consent Agenda as published and for the
Mayor to sign and the Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 7: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 8: Action Items
A. Movado Estates Subdivision
1. REVISED Development Agreement for Movado
Estates Subdivision (H- 2016-0112) with C4 Land
LLC(owner), DevCo, LLC(Developer) located on the
south side of E. Overland Road between S. Topaz Way
and S. Cloverdale Road, in the NE 1/4 of Section 21,
Township 3 North, Range 1 East (Parcel S1121131500
and S1121141800)
2. Amended Ordinance No. A-17-1722: An Amended
Ordinance (Movado Subdivision H2016-0112) For
Annexation for a Parcel of Land Located in the NE 1/4
of Section 21, Township 3 North, Range 1 East, Boise
Meridian, Ada County Idaho, as described in
Attachment A and Annexing Certain and Territory,
situated in Ada County, Idaho and Adjacent and
Contiguous to the Corporate Limits of the City of
Meridian as requested by the City of Meridian;
Establishing and Determining the Land Use Zoning
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March 21, 2017
Page 6 of 60
Classification of said Lands from RUT to R-8 (Medium
Density Residential District) (58.64 Acres); R-15
(Medium High Density Residential District)(44.05
Acres) and C-G (General Retail and Service
Commercial District)( 11.56 Acres) in the Meridian City
Code; Providing that Copies of this Ordinance shall be
Filed with the Ada County Assessor, the Ada County
Recorder, and the Idaho State Tax Commission, as
Required by Law; and Providing for a Waiver of the
Reading Rules; and Providing an Effective Date.
3. Final Plat for Movado Estates Subdivision No. 1 (H-
2017-0004) by DevCo, LLC Located at South Side of
E. Overland Road, Between S. Topaz Way and S.
Cloverdale Road
4. Final Plat for Movado Estates Subdivision No. 2 (H-
2017-0005) by DevCo, LLC Located South Side of E.
Overland Road, Between S. Topaz Way and S.
Cloverdale Road
5. Final Plat for Movado Subdivision No. 3 (H-2017-0012)
by Dave Evans Construction, LLC Located South Side
of E. Overland Road, Between S. Topaz Way and S.
Cloverdale Road
De Weerd: Item 8-A is under Action Items. Josh. Hi.
Beach: Very good. Madam Mayor, Members of the Council, I can give you as little
or as much explanation of these items as you would like. Essentially, when this
was approved by Council we had a condition that we get an updated preliminary
plat, which included the area highlighted here as a lot in that plat. We caught that.
The county sent it back to us indicating that it needed to be revised. We have
since acquired a revised plat from the applicant and we are before you with this to
amend that ordinance to get that back to the county for recordation, as well as an
issue with the development agreement. When we switched from the two year time
frame to the six month, we inadvertently used it -- I should say I inadvertently used
a previous template indicating that the applicant had two years, then, in fact, he
only had six months. So, we have also ad dressed that. In addition to those, the
applicant had also submitted to the city the final plats, which we could not yet
process until the ordinance and the development agreement had been signed by
-- and approved by Council. So, that's why all of these items are before you. The
applicant has indicated that they are in agreement with the conditions of all three
of the final plats. I'm happy to go over any of those things with you if you would
like. But staff is recommending approval.
Meridian City Council
March 21, 2017
Page 7 of 60
De Weerd: Thank you, Josh. Council, any questions for staff?
Bird: Not at this time.
De Weerd: Does the applicant have any comments? I'm sorry, I didn't turn the
podium around. You can turn and just stand with your back to us is you want.
Council, any additional information needed?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve the development agreement on H -2016-0112.
Cavener: Second.
De Weerd: I have a motion and a second to approve this item. Item 8 -A. Any
discussion from Council? Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Okay. Item A-2 is the ordinance. Mr. Clerk, will you, please, read this
by title.
Coles: Thank you, Madam Mayor. City of Meridian Amended Ordinance No. A-
17-1722: An Amended Ordinance (Movado Subdivision H2016-0112) For
Annexation for a Parcel of Land Located in the NE 1/4 of Section 21, Township 3
North, Range 1 East, Boise Meridian, Ada County Idaho, as described in
Attachment A and Annexing Certain Territory, situated in Ada County, Idaho and
adjacent and contiguous to the corporate limits of the City of Meridian as requested
by the City of Meridian; establishing and determining the land use zoning
classification of said lands from RUT to R-8 (Medium Density Residential District)
(58.64 Acres); R-15 (Medium High Density Residential District)(44.05 Acres) and
C-G (General Retail and Service Commercial District)( 11.56 Acres) in the
Meridian City Code; providing that copies of this ordinance shall be filed
with the Ada County Assessor, the Ada County Recorder, and the Idaho
State Tax Commission, as required by law; and providing for a waiver of the
reading rules; and providing an effective date.
De Weerd: You have heard this ordinance read by title. Is there anyone who
would like to hear it read in its entirety?
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March 21, 2017
Page 8 of 60
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Someone out there might have his hand up. I'm not sure -- no. Just
kidding. But seeing none, I move that we approve ordinance number A-17-1722
with suspension of rules.
Palmer: Second.
De Weerd: I have a motion and a second to approve the ordinance under A -2. 8-
A-2. Mr. Clerk.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Mr. Nary, do we need to now take action on the final plat? Plats.
Nary: Yes, Madam Mayor. You can do them all together as if they were like you
would have it on a Consent Agenda. So, you can do the -- the three of them as
one motion and pass them collectively.
De Weerd: Okay. Council, Item 8-A-3, 4 and 5 are final plats.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve final plats on H-2017-0004, H-2017-0005 and H-2017-
0012.
Cavener: Second.
De Weerd: I have a motion and a second to approve the final plats on this item.
Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
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March 21, 2017
Page 9 of 60
MOTION CARRIED: ALL AYES.
B. Public Hearing for Paramount Subdivision No. 32 (H-
2017-0014) by SCS Brighton, LLC Located
Approximately 1/4 Mile East of N. Linder Road,
North Side of W. McMillan Road
1. Request: Short Plat Approval Consisting of Two (2)
Building Lots and One (1) Common Lot on 0.71 of An
Acre of Land in the R-8 Zoning District
Bird: Item 8-B is a public hearing for H-2017-0014. I will open this public hearing
with staff comments.
Allen: Thank you, Madam Mayor, Members of the Council. The next application
before you is a request for a short plat. This site consists of .71 of an acre of land.
It's zoned R-8 and it's located on the north side of West McMillan Road,
approximately a quarter mile east of North Linder Road. This property was
annexed in 2006 as part of the Paramount South 60 project. The Comprehensive
Plan future land use map designation is medium density residential. The proposed
plat depicts two residential building lots and one common area lot on .71 of an acre
of land in the R-8 district. Both of the proposed lots comply with the dimensional
standards for the R-8 district. The common area lot consists of a 25 foot wide
street buffer along West McMillan Road, which was landscaped and a detached
sidewalk constructed with a previous phase of Paramount Subdivision. Staff is
recommending approval of the proposed short plat with the conditions in the staff
report. Mike Wardle, the applicant's representative, submitted written testimony in
agreement with the staff report. Staff will stand for any questions.
De Weerd: Thank you, Sonya. Any questions from Council?
Bird: I have none.
De Weerd: Okay. Does the applicant have remarks? Good evening.
Wardle: Madam Mayor, Mike Wardle, Brighton Corporation. 12601 West Explorer
Drive in Boise. Just to answer questions if you have any. But I would note that
one of the unique things about this part of the project -- there is now a solid
sidewalk all the way from Linder Road to Meridian Road along that whole section
and that's probably one of the few mile long sidewalks in that part of north Meridian
and it's been something that there have been advocates in other projects in the
vicinity that had always been hoping that we would get this done, so that children
walking -- particularly down to the middle school would have a safe place to go .
So, that's been done. Obviously, this is a little catch-up item, two lots that -- well,
we exceeded what was originally approved by two lots and so we had to come
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March 21, 2017
Page 10 of 60
through this process to get them. So, anyway, we are grateful to be here and glad
to get this finished and the project is just about done. Thank you.
De Weerd: Thank you. Council, any questions for Mr. Wardle?
Bird: I have none.
Wardle: Thank you.
De Weerd: Thank you. This is a public hearing. Is there anyone who would like
to provide testimony on this item? Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing how we have no public that want to speak, I move we close the public
hearing on H-2017-0014.
Milam: Second.
De Weerd: I have a motion and a second to close the public hearing. All those in
favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve H-2017-0014 and include applicant and staff comments.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 8 -B. Any discussion
from Council?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Just a thank you for the sidewalk completion so our kids can get to school
safely. We appreciate that.
De Weerd: Mr. Clerk, will you call roll.
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March 21, 2017
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Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea ; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing for Willey #2 (H-2017-0017) by Volante
Investments, LLLP Located 3920 E. Lanark Street
1. Request: City Council Review of the Director's
Decision to Deny the Outdoor Storage Associated
with the Approved Use
Bird: Item 8-C is a public hearing for H-2017-0017. I will open this public hearing
with staff comments.
Allen: Thank you, Madam Mayor, Council. The next application is a request for
City Council review of the director's decision. This site consists of 2.84 acres of
land. It's zoned I-L. Located north of East Franklin Road and east of North Eagle
Road at 3920 East Lanark Street. A little history on this. A certificate of zoning
compliance and design review application was approved last month for a 45,000
square foot multi-tenant warehouse flex building in an I-L zoning district, with
outdoor storage as an accessory use. Eight foot tall pod storage units were
proposed to be stacked up to three units high at a maximum height of 24 feet at
the rear of the property enclosed by a seven foot tall chain link fence with slats .
The outdoor storage was not approved, because it did not comply with UDC
standards, which require the storage area to be incorporated into the overall design
of the buildings and site landscaping, so that the visual impacts are fully contained
and screened from view of adjacent non-industrial properties and public streets by
a solid fence or wall with a minimum height of six feet and up to eight feet,
constructed of a complimentary or of similar design and materials as the primary
structure. No landscaping was proposed around the storage area and it was not
fully screened from view of the non-industrial mixed-use regional designated
property to the east and the screening material, the chain link with slats, is not
allowed as a screening material for fences. The applicant is requesting Council
review of the director's decision and proposes a lesser maximum height of 16 feet,
which is two units in height, and elimination of the requirement for perimeter
screening. No written testimony has been submitted on this application and I'm
not sure that the applicant is here tonight.
De Weerd: Council, any questions at this point? And what is your comfort level
about moving forward without the applicant being present?
Milam: Madam Mayor?
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March 21, 2017
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De Weerd: Mrs. Milam.
Milam: I don't feel very comfortable moving forward without the applicant present
unless we have heard from the applicant that they are not going to be present and
that we should move forward without them personally.
De Weerd: Well, I -- I believe, you know, as noted that the -- the applicant does
ask for a lesser maximum height and so if you would like we can always continue
this until next week.
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: Maybe a question for staff while on the subject before us.
De Weerd: Do you want to turn on your mike.
Cavener: I think it was on. I'm sorry. Bruce, under this new proposal is this
something that you would approve or if they came before you would you deny this
as well?
Chatterton: The principal -- Madam Mayor, Council Member Cavener, the principle
that we have followed for a long time is that while we can show more leeway within
industrial -- to industrial, that we try to screen nonindustrial areas, including -- you
might have a residential even within sight of that -- or office -- to protect property
values on both sides. I don't know -- actually, Caleb Hood, the planning division
manager, made this decision. I'd like Caleb to weigh in on that and perhaps we
can do that if you decide to continue this for a week, but the -- I would -- I would
try to go with that -- with that principle of whether or not this can be seen or is it
adequately screened from other non-industrial areas.
De Weerd: Any other questions? Sonya, any comment?
Allen: The only comment I would have, Madam Mayor, Council, is that the
properties to the west and north and kitty-corner partially northeast are zoned
industrial. The property directly to the east is in the county currently, but it is
designated for future mixed-use regional uses, commercial uses. That property is
also owned by the applicant, but it is not designated for future industrial uses. So,
that outdoor storage would be visible from that property -- from the back of that
property and with that that it's proposing still does not meet UDC standards.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Meridian City Council
March 21, 2017
Page 13 of 60
Bird: While I can't figure out why the applicant isn't here, I would move that we
continue the public hearing H-2017-0017 to March 28th, 2017.
Cavener: Second.
De Weerd: I have a motion and a second to -- oh, before I -- I'm sorry.
Bird: Oh, you got to ask --
De Weerd: I would like to ask if there is anyone in the public who would like to
provide comment, knowing that we will continue it to next meeting.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, one of the things Bruce said was
-- and I don't know if that's the driver of this motion, but that you 'd like some
feedback maybe from Mr. Hood in Planning. Mr. Hood I know we will be out of the
state next Tuesday. So, if -- rather than delay it longer for that, as long as you're
comfortable with him providing you something in writing that could be in your
packet -- if that's all right, then, that way we wouldn't put it up further for the
applicant, too, so --
De Weerd: I think that would suffice and if Council felt they still needed additional
information I guess they could continue it again at that point. But we will try and
get you his comments with any background detail to it.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Substitute motion if I may and a comment. So, I appreciate wanting to
continue this to the benefit of the applicant, who, for whatever reason, isn't here
tonight. I struggle with relying on a memo from Caleb to be able to accommodate
-- and a request from the applicant to extend it only a week. So, I make a
substitution motion that we would continue this to April 4th .
Bird: April 4th?
Milam: Second.
De Weerd: I have a substitute motion to continue this item until April 4th. All those
in favor say aye. Any opposed? Okay. Motion carries. We will continue this to
April 4th.
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March 21, 2017
Page 14 of 60
MOTION CARRIED: ALL AYES.
D. Amended onto Agenda: Public Hearing for Updates to
City Clerk’s Office Fee Schedule
De Weerd: Okay. 8-D is a public hearing for updates to the City Clerk's Office fee
schedule. I will turn this over to C.Jay.
Coles: Thank you, Madam Mayor, Members of the Council. I came before you on
February 28th to present proposed updates to the City Clerk's Office fee schedule.
What you have on your screen in front of you is the notice of public hearing
publication that we put in the newspaper for the preceding two weeks to tonight,
which show the three fees required to be noticed and have a public hearing on.
The two -- the attorney labor -- labor for public records request and other labor,
which is typically in the City Clerk's Office, because of the increase, the size of the
increase, those need to be noticed for public hearing and have a public hearing
and, then, adding that fee -- the Dairy Days Art Show vendor fee for -- the 20 dollar
fee to cover the booth rental for artists at the Dairy Days Art Show, which MAC is
-- puts on in conjunction with the Dairy Board. So, those are the fees that we are
proposing to be increased and added to our fee schedule and I would stand for
any questions you have.
De Weerd: Council, any questions? Thank you, C.Jay. This is a public hearing
on the City Clerk Office fee schedule. Any public comment?
De Weerd: Madam Mayor?
De Weerd: Yes, Mr. Palmer.
Palmer: I saw our giant audience in the corner was all looking up squinting. Can
you guys see that -- see the numbers on that giant screen? Okay.
De Weerd: You saw me squinting, too. I think that C.Jay took a lesson out of
Finance's book and the smallest font ever. Oh, here you go. Much better; right?
So, this -- this is a public hearing. Council, what's your pleasure?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would -- have we -- did we publish -- I'm dead again. I tell you what, that
guy standing out there -- I mean I lost him after the first five seconds, but -- we was
supposed to get this new updated technology --
Cavener: We are supposed to.
Meridian City Council
March 21, 2017
Page 15 of 60
Bird: I would move that we continue this public hearing -- get it published and bring
it back on April 4th for a decision.
Borton: Second.
De Weerd: I have a motion and a second to move this on to another agenda for
the ordinance to adopt and for action by Council at that time. That was what you
said; right?
Cavener: Madam Mayor?
De Weerd: Okay. Yes. Mr. Cavener.
Cavener: Before we are finished I just wanted to make sure that maybe I didn't
have a brain dump. Did we close the public hearing?
De Weerd: No.
Bird: No. We want to leave it open.
Cavener: Thank you, Bill.
De Weerd: He wants it kept open --
Cavener: Okay.
De Weerd: -- for the ordinance.
Cavener: Great.
De Weerd: Okay. All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Item 9: Department Reports
A. Parks and Recreation: Naming Hillsdale Park
1. Resolution No. 17-1199: Resolution effectuating
naming of new park near Eagle & Amity as "Hillsdale
Park."
De Weerd: Okay. Item 9-A is under our Parks and Recreation Department, the
naming of Hillsdale Park.
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March 21, 2017
Page 16 of 60
Siddoway: Madam Mayor, Members of the Council, I am pleased to be before you
tonight to come before you and request an official name for -- of Hillsdale Park for
the project we have been calling Hillsdale Park for well over a year now. I almost
forgot that we needed to formally name it, because the name has been out there
for -- for quite a while. But -- and I want to acknowledge that Marty Hill would love
to be here tonight, but he is in Arizona --
De Weerd: Okay.
Siddoway: -- and the reason we are moving forward while he's still there and not
waiting for him to come back is he comes back just prior to the official
groundbreaking and we would all really like to have an official name approved for
the groundbreaking. So, Marty Hill is generously donating approximately ten acres
of land out of the project known as The Hill where the YMCA and -- and other
partners are involved and we are developing a ten acre park out there that's been
before you previously. Mr. Hill's grandfather homesteaded that property back in
1891 and that -- that surrounding area has been -- was known as Hillsdale shortly
thereafter. On March 8th earlier this month the Parks and Recreation Commission
did take formal action themselves as a recommendation to City Council to
recommend that the park be named Hillsdale Park and Marty did send me a few
of his own words and I'd to just read to you into the record. I'm respectfully asking
you and the -- this is to the Parks Commission, but City Council to name the new
park near Eagle and Amity Roads to be named Hillsdale Park. The farm received
a Century Farm Award in 2001. The farm itself where the ten acre park will be
situated was established in 1891. The property was homesteaded by my
grandfather and has been operated continuously since that time. The original
school called Hillsdale school was aptly named because of the area around South
Eagle Road and Amity Road was known as Hillsdale. My grandfather gave the
original ground for the Hillsdale School in 1908 for one dollar. It was used until
1959 when the now Mary McPherson School was built. The original school site
reverted back to my dad Earl Hill. By my donation of this ground as a park I want
to be able to create a legacy for the entire Hill family. This includes both my
grandparents, their five sons, two daughters and all of my cousins. It would be an
honor for the Hill family to bear this lasting legacy. So, with that we bring to you
this -- this request, with a recommendation from the Parks and Recreation
Commission to officially name the park Hillsdale Park and I will stand for any
questions.
De Weerd: Thank you, Steve. Council, any questions?
Bird: I have none.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Meridian City Council
March 21, 2017
Page 17 of 60
Milam: I just really appreciate that little tidbit of information and presentation,
because it just shows the generosity of this family to this commun ity for so long
and it's really -- it's pretty awesome of Marty to be continuing the tradition. So, we
are very grateful for their donation. Thanks.
Siddoway: I will pass that on to them. Thanks.
De Weerd: Well, we appreciate the work of the commission and the department
to give this the identity it deserves in light of the generosity of this gift. So, it's going
to be an amazing asset to our community and this is a great day to be able to
memorialize this.
Milam: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: It's an honor to move that we accept Resolution 17-1199 and accept
the proposed name of Hillsdale Park for the park near Eagle and Amity.
Bird: Second.
De Weerd: I have a motion and a couple of seconds to approve the naming of
Hillsdale Park. Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Siddoway: Thank you, Madam Mayor, Members of the Council. I'd just like to note
for the record that the official groundbreaking will be on Friday, April 7th, at 2:30
p.m. out at the Hill's home and there are invitations on the back table for the
audience, as well as anyone listening. It will be at 3625 East Amity Road and any
questions call our department.
B. Community Development: Area of Impact Waiver
Request
De Weerd: And I imagine they know we are having the party at their house, then?
They are glad that you waited until they got back in town. Okay. Item No. 9 -B is
under Community Development.
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March 21, 2017
Page 18 of 60
Chatterton: Madam Mayor, Council Members, because this item really was Public
Works call, we have made Kyle Radek an honorary member of Community
Development for one night only and -- and he will be doing the heavy lifting here.
De Weerd: Thank you. Thank you, Kyle.
Radek: Madam Mayor, Council Members, Bruce Freckleton I think submitted
the packet to you and I am really his messenger tonight, so I'm going to read his
-- his memorandum, because I don't think I could say it any better. We received a
request from Don and Kendra Taylor at 4090 South McDermott Road for a letter
of waiver from a -- from a -- an area of impact requirement of Ada Code Sections
9-4-3C and 9-4-3D and this section of code -- of Ada County Code essentially
requires the applicant within the Meridian urban service planning area to prepare
and submit a street and utility easement plan. This plan shall provide for future
resubdivision to urban densities and shall be included on the final plan. The code
also requires in the Paragraph D that the applicant install dry line sewer and water
lines to accommodate the future resubdivision to urban densities. Mr. and Mrs.
Taylor will be doing a boundary line adjustment survey through Ada county to
divide -- they have a ten acre parcel and they simply want to divide it into two five
acre parcels. They have no plan for further developments and -- for the subdivision
into a multi-family development and simply desire to construct a new family home
on their family estate property. The subject property is currently in rural Ada county
on the extreme edge of Meridian's impact area. There are no plans for extension
of city sewer and water services to this area in the foreseeable future and,
therefore, the request for waiver seems appropriate. This request has been
reviewed by Director Bolthouse and City Engineer Warren Stewart and they both
recommend granting the waiver request and sending the attached letter in the
packet to be signed by the Mayor and sending it to the director of Ada County
Development services per the requirements in city code, which you see in red
there. The requirement may be waived if a lett er of waiver is submitted to the
director and here is where the property is located. Basically on McDermott Road
just -- just on the east side of McDermott Road between Victory and Amity and that
is what the -- the requesters would like to do. The yellow boundary is the current
parcel and the green line represents the split into two five acre lots . And that's all
I have and I will stand for questions and, again, the item is to request Council to
approve the waiver to the county code and for the Mayor to sign a letter for the --
the planning director.
De Weerd: Thank you, Kyle. Council, any questions?
Bird: I have none.
De Weerd: It seems like an odd split, but if that's what they want --
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March 21, 2017
Page 19 of 60
Radek: Well, Madam Mayor, I -- I think the odd shape, if that's what you're referring
to, is to make it so that it's five acres, which I think is a requirement in Ada county
you can't subdivide no lower than five acres.
De Weerd: Okay. And that makes a little bit more sense then. Yeah, you are
sounding like a planner over there. They may not let you go back to Public Works.
Council, any questions?
Bird: I have none.
De Weerd: Okay. You have a request in front of you. What is your pleasure?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move that the Mayor sign the letter regarding the split on South
McDermott Road and send it to Ada county planning.
Milam: Second.
De Weerd: I have a motion and a second to approve the request for waiver of the
provisions of Ada County Code. Any discussion? Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
C. Finance: Comprehensive Financial Plan
De Weerd: Okay. Our next item under 9-C is under our Finance Department and
so as Todd gets it loaded up -- loaded up we will eagerly await his presentation.
Lavoie: Good evening, Madam Mayor, Members of the Council. Again, I want to
thank you for the opportunity to provide to you the fiscal year 2018 to 2022
comprehensive financial plan. So, again, tonight what we will do is we are going
to go over and review the CFP information that we provided you on March 3rd via
e-mail and I think we also provided you a hard copy in your offices and, then, this
presentation will deliver a general understanding that was presented to you on
March 3rd and we will go over the first ever City of Meridian comprehensive
financial plan. So, again, the agenda is laid out as we will go over the CFP. I will
go over revenue and growth projections. We will discuss the expenditure requests
that were provided to you on March 3rd in detail for the General Fund and the
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March 21, 2017
Page 20 of 60
Enterprise Fund. We will look at the projected fund balances as a result if the CFP
as provided to you is accepted and, then, we will look at what is needed from you,
the Council members, and, then, we will provide you what we believe will occur
next. So, again, the question is what is the comprehensive financial plan? The
comprehensive financial plan, in short, is a tool that allows and provides a short-
term and long-term guide for the city to manage off of. Again, a carefully prepared
CFP has many uses. It anticipates and communicates the community needs. It
plans for maintenance and operations for the city departments. It will provide a
basis for developing a request that coincides with the city's strategic plan. Again,
the CFP is intended to be a guide, a tool, a communication, a device for not only
the Mayor, the Council, the department directors, but also the citizens. Our goal
with the CFP is to be able to provide the information necessary for decision-makers
for not only the next year, but also the five and ten year plan. Again, the CFP is to
be a starting point for discussions on the annual budget process and we know that
the CFP must be flexible. This is a living document. Again, the CFP will be
updated annually, just like we do with the budget process. So, the CFP will --
working I guess in cooperation with the budget on an annual basis. We will keep
the CFP liquid. We will keep it flexible to adjust to not only the economic changes,
the legislative changes, the political changes and all the development changes that
are occurring within our city. Again, as I stated the CFP will be a living document
on an annual basis. So, again, before we get into the numbers as a reminder, this
is the first CFP that we have developed at the city and I will tell you it's not a
hundred percent perfect. Again, this is the first approach to this. It's a new way of
thinking on how we are going to plan for the city and how we are going to plan for
the future. But, again, we have put in a lot of time, we have put in a lot of efforts,
again, for the first CFP I'm proud of what we have delivered to you. Again, the
Mayor now has a document that provides her where ever department directors
want to go. She has one tool, one communications guide that she now can refer
to that she can determine to work with the budget process to know where we want
to go as a city. It's not only the Mayor, the Council has the same tool. The directors
have the same tool and so do the citizens. So, again, at the end of the day this is
our communication tool to everybody on where we believe the city needs to go
between 2018 and 2022. Again, this is the first time we have done this. This is a
work in process. Again, we will continue process improvements every single year.
Again, we will look for input from not only Council, but we will look for input from
the directors, the staff members to see how we can improve this process on the
annual basis. So, again, as I stated, adjustment will occur every single year. This
year I did not get a ton of input from Council. I apologize on the process. This will
be a point that I will make sure that occurs in the future . We do need to get your
input on the policy, on the direction we need to move with revenue expenditures.
Again, this first year I do apologize, I did not get as much input as I should have,
but I can guarantee in future years we will get you more involved with do we include
revenues of sort. So, an example would be do we take the three percent and run
it all the way across for ten years in property taxes? Do we develop Fire Stations
One, Two, and Three in X amount of years? Again, we will lean on some guidance
of policy, but, again, the Mayor and the executive branch will develop the policy
Meridian City Council
March 21, 2017
Page 21 of 60
we believe will continue to deliver the services that our citizens expect. So, again,
I apologize for not getting a lot of input from you this year, but the next process we
will definitely get the policy guidance from Council in the future. So, again,
apologize about that input.
De Weerd: Well -- and I would just add that this has been something that has been
fully developed over time and it has been a desire for -- from this Council to be
able to project forward what the base will look like, what the costs will look like,
and so we had a capital improvement plan, we had a comprehensive salary plan,
we had a benefits plan and -- and this is kind of Todd's efforts to wrap all of those
different plans that have come to -- in front of you in various forms together, so you
can have a comprehensive look. So, we are excited about it. It is -- this first one
is -- as we have proven in other efforts that the first one doesn't necessarily come
in perfect time, but we look forward to the conversations that will ensue moving
forward and making this even better.
Lavoie: Appreciate that, Mayor. So, with that we will go ahead and jump into some
of the revenue projections and the assumptions that we put into the comprehensive
financial plan. The revenue projections we worked and developed a committee,
we call it the growth summit, on an annual basis three departments, Public Works,
Community Development, and the Finance Department work together to project
population, permit sales and new dwellings for both -- for all residential, new
commercial, multi-family. When we agree on the numbers we use those numbers
to develop our revenue projections. Again, we also use historical and economic
indicators to help guide the revenue projections . Again, with this as our first go
around with the CFP, again, as I stated, I didn't get a ton of involvement with
Council and I do apologize about that. Again, we will make sure to get you involved
with the revenue projections going forward, the dwellings, and make sure that we
are all on the same page, so when I present this to you next year we are all in
agreement that the revenues are good, the expenditures are good and we are in
good shape. So, the revenue projections. These projections and assumptions
were provided to you on March 3rd. I'm not really going to go through every one
of those in detail. But, again, the revenue projections are based on the growth
committee that we developed. The property tax assumption I will let you know this
is my opinion and my guidance to include three percent throughout the entire
property tax revenue calculation. So, I did maximize the three percent in my
revenue calculations. Again, going forward I will definitely seek your input and
guidance on that policy. So, I apologize again on that. And, then, the final other
revenue projections -- we stayed conservative, but not too conservative. They are
still within margin of our actual projections and actual historical revenue
generation. So, I will go straight -- straight into the numbers for General Fund. So,
again, the March 3rd details I provided you, this is a summary of the March 3rd
details. The General Fund for the years -- fiscal year 2018 to 2022 have 113 CFP
requests. Total one-time requests a little over 17 million. Total ongoing costs
about 5.7 million. And you can see how it was broken down by personnel and
operating accordingly. Just want to bring to your attention that during this process
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March 21, 2017
Page 22 of 60
we were not able to approve everything. Thirty-three requests had to be moved,
had to be delayed, or had to be cancelled in some sort. Discussions were had to
determine which 33, but, again, just to let you know we did have to make some
moves, some adjustments and the primary reason for that is due to lack of revenue
stream. We do not have enough revenue to meet the requests that were submitted
to us by all the departments. So, an example would be Fire Station Six. Fire
Station Six has a potential price tag of 1.5 million dollars ongoing for all personnel
and maintenance of the facilities. 1.5 million is a good amount of money for us to
add to our revenue expense stream. I apologize. As you will hear in my next
presentation about property tax, you will be able to see how much property tax it
takes to make up 1.5 million dollars in new revenue. I understand there is also
sales tax we can use, but, again, with all of that 1.5 million is one example of many
requests. We had to kind of balance everybody's requests between Police, Parks,
and Fire, so not everything got in the years that they submitted to us. After review
some items had to get pushed out a year, so we can make sure that we generate
the necessary revenue to keep the General Fund whole. So, just an example of
some of the decisions and inputs that we had to take into consideration . So, the
details that you have are summarized in this table, grouped up into three major
categories that we have reported to you in the past, personnel, operating, and
capital, with the total on the far right. Again, these are the major groups that we
report to you. Admin, Fire, Parks, Police and Community Development for the
General Fund. So, in total we had -- as a General Fund we had a total of almost
23 million dollars in requests and this next graph just kind of shows you the
proportionate share amongst the dollar amounts above. So, as an example, the
admin division contributed 13.94 percent of the total request for this time frame for
the CFP. These are summary reports of the detail reports that I provided to you
on March 3rd. This is another approach to looking at the details. This is what we
are going to kind of term as program based budgeting to an extent. I would like to
kind of start introducing a new way of looking at the budget. Program based
budgeting. It's not completely new. We do it in the Enterprise Fund more than the
General Fund, but what we would like to start doing, maybe, is promote to you the
request based on the strategic focus areas or high importance areas. So, if we
know that we have a project that is of high importance that needs to continue to
happen, we know that project most likely needs to get funded or that program
needs to get funded as a priority. So, instead of looking at all the -- or approving
all the individual items that make up a program , we would request that you look at
the program as a whole and approve that program and, then, all the underlying
items that make up that program will automatically be approved. So, an example
would be replacements. Replacements of the program here at the city for current
existing infrastructure, the Council today -- and prior to today you have approved
certain services that our departments must fulfill. At some point in time they need
to replace some of those equipment items, some of those parts and some of those
buildings. So, in years past we have provided you maybe 60 items on a
replacement schedule, so instead of reviewing every single 60 items with a total
replacement for the year -- one million dollars, that maybe that kind of -- that kind
of thinking, that kind of approach you're approving the program because without
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March 21, 2017
Page 23 of 60
those replacements Fire and Police won't be able to continue to deliver the
services that you have requested of them of today or in years past. So, just a
different way of looking at it. The Enterprise Fund has done more program based
budgeting than the General Fund, but it's just a different approach that I'm going
to start using. Hopefully you will hear more of it. Again, this is kind of a program
based budgeting approach. If we knew that municipal structures or replacement
vehicles are high priority, we would approve the program in its whole, not the
individual items as we have in the past. So, again, just a different way of thinking.
Just a different way of looking at it. But this is the 22 million broken up in categories
and subcategories. So, that's the General Fund. We are going to run the
Enterprise Fund the exact same way you have seen on the four slides. We are
going to look at the Enterprise Fund here for fiscal year -- fiscal '18 to '22. They
had 150 requests. Total projects for one time were a little over a hundred million.
Total ongoing almost three million. You can see personnel FTE operate
accordingly. With the Enterprise Fund we did not have to move any -- adjust any
requests. We had enough revenue to meet their CFP requests in the years that
they requested. So, again, with the Enterprise Fund the same graph. You can
see how the dollars are spread amongst the divisions by personnel, operating,
capital. And, likewise, you can see how and what departments are proportionately
sharing within each cost. Unlike the General Fund slide, the Enterprise Fund has
been doing this for a while. They do it with our water service lines, water
extensions, projects like that. They promote to you a request for a total program
budget of let's say two million dollars for water line extensions and, then, you allow
them to manage that budget accordingly to work with ITD, ACHD, other agencies
for the waterline services that come up for projects on certain roadways. So, again,
program based budgeting, they have been managing for years. I'm just trying to
introduce that a little bit more to the General Fund. But, again, so the same
example here. We looked at service lines, water. They have a number of projects
within that that we would just approve the program in itself and, then, let the
engineering division manage the programs -- or the projects within that program
as we have in the past. Again, just a different way of thinking about it. Different
way of looking at the budgeting and forecasting. So, with all of these requests that
I have just presented to you and all the details that you have , this is what the
General Fund balance looks like up to fiscal '22. As of right now it's -- it's viable.
After '22 I can tell you right now that it's not viable, but that we are okay with that.
Again, I noted that in our e-mail to you, that the first five years is sustainable. The
final five years -- the second five years is not and we are comfortable with that.
This is a living document. This is a moving document. This is a flexible document.
We will always make sure that we are five years of sustainability. The second five
years will be kind of the roadmap to guide where we want to go and we can adjust
accordingly. So, again, don't let this scare you. But, again, the first five years are
sustainable and we are comfortable with that and we will adjust this every single
year. Discretionary income is a term that we use and that we really focus on in
Finance. This is kind of that grow -- from a business standpoint this is how much
money you have left over after you have paid your wages, your utility bills, your
operating expenses. It's called discretionary income. This is -- these are the
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March 21, 2017
Page 24 of 60
dollars we use to pay for the capital needs. So, after we have paid the wages,
after we have paid the gas bill, the utility bills, we now have some money available
to manage the capital projects and maintain them. As soon as this goes negative,
then, we can't pay wages anymore, we can't pay utility bills, so we never want this
to go below zero and as you can see on this slide, we are really close on that fifth
year, but, again, we are positive. But every year we are going to adjust this plan,
so we never get below zero, we will never present to you an unfundable five-year
plan. We will always keep each other in check. You will make sure you question
me and we will make sure we are in good shape.
Borton: Madam Mayor?
Lavoie: Sorry.
De Weerd: Yes, Mr. Borton.
Borton: Todd, can you go back one slide? This one here, when I look at 2022, it
appears that there is ten million. Does that represent the reserves -- General Fund
reserves?
Lavoie: The yellow line represents the net reserves. So, you would have --
Borton: In your 2022 though --
Lavoie: 2022. Yes. You still have some fund balance.
Borton: Right.
Lavoie: You actually have about a little over 30 million. But, then, we do reserves,
which is the yellow line .
Borton: Okay.
Lavoie: So, as soon as the blue line goes below zero, then, we have -- that is the
-- that's your actual cash balance.
Borton: Okay.
Lavoie: So, again, with the discretionary income after 2022 goes below zero.
Again, we would never promote or support such as plan, but, again, we will always
provide to you a fundable five year plan. This just shows you what's in the docket
for the General Fund, as we have a lot of needs to continue to sustain the services
that the citizens in the community have expected of us and without -- again, what
this slide says -- without additional revenue sources or movement we won't be able
to fund everything that the departments have submitted to us. Enterprise Fund.
Same two graphs. Again, the first five years look pretty -- it's viable. The second
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five years, again, we know that we can't fund it all, but, again, we are okay with
this. Again, we will continue to manage this on an annual basis and, then,
discretionary income, the Enterprise Fund has more flexibility with generating
revenue based on new customers with adjusting their fees accordingly. So, their
discretionary income is easier -- it's easier to manage than the General Fund. They
have more levers and levers to pull. We do not in the General Fund. So, again,
their discretionary income looks strong over the next ten years and that's primarily
due to the growth that we are experiencing and we continue to project for the city.
So, that gets us through the numbers. That gets us through the summary of the
information I provided you on March 3rd. Hopefully, I didn't scare you too bad, but,
again, I can tell you right now we will always stay fundable -- we will always be
funded, we always stay fiscally constrained. This is the CFP. This is our plan.
This is a guide and it's a tool to communicate to you, the citizens and the directors,
of where we believe we need to go. So, what is -- what is needed from the Council?
Executive branch is looking from the legislative branch, the Council, that we are
on the same page. Are we headed down the right path. Are we listening, are we
hearing what you guys are telling us to do , and that's what the detailed reports on
March 3rd I gave you showed you, that gave you the details of where we believe
we are going. So, hopefully, we are on the same page. We are looking for that --
the acceptance for the very first CFP. We understand it's not perfect, but we are
looking for acceptance from you, so that the Mayor can work with her directors to
develop a proposed fiscal '18 budget based on information provided to you in a
CFP for fiscal year 2018. The CFP will be the Mayor's guide to enhancements.
She will lean on this as a starting point for her discussions. So, again, we are
looking for general acceptance of this document to help us develop our fiscal year
'18 budget and going forward and we know that this is a continuous improvement
document, it's a living document, and we will continue to lean on you guys for policy
guidance in the future years. So -- I apologize. So, with that we will continue to
receive new requests as we continue to develop this on an annual basis. We will
continue to balance this CFP on an annual basis with the Mayor and the directors
by either delaying requests, eliminating requests, or identifying requests for
additional revenue sources. Our goal is always to align our CFP with the strategic
plan, as the Mayor has promoted to you, and we will do our best to meet those
strategic objectives as we have explained to you. So, again, continue to what to
expect next from us. Executive branch. We are developing a new database to
communicate with you Council, to communicate with the directors, the staff and
the Mayor. This will be an online tool, so that you can have access to it, along with
the staff members within the city. So, everybody can help inputs and manage and
understand where every department is moving. An example would be the Human
Resources never had a tool where they knew where the Police Department, Fire
Department -- Police Department, Public Works Department was going with
staffing. They can now access this database and see that there is going to be X
amount of FTEs added to their roll so they can manage their staffing needs
accordingly. So, it's a communication tool not only to the departments, but also to
the directors to figure out their resource needs and requirements for years going
forward. And with the CFP, our goal will be to report and align all the requests with
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the strategic -- five strategic focus areas that we have developed within the
strategic plan. So, again, that is the summary report for the CFP. I know it's a lot
of data. I apologize about that. But, again, I have to say thank you to the Mayor,
thank you to Joe Borton allowing the CFP concept to take form. Again, it was an
idea, it's a concept, it's been in the works for quite a while. As the Mayor stated,
it's many plans now put into one. It's a tool, it's a communication device again.
So, I just want to extend a huge thanks -- thank you to the Mayor, to Councilman
Borton, to all the staff members, all the directors for being willing to take on this
new endeavor, this new approach to financial planning and financial management
and with that, for Ty, any questions?
De Weerd: Thank you, Todd. Council, questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Questions for either Todd or Madam Mayor or Councilman Borton. First
let's jump back towards the beginning, the question about the formula and the
assumptions that were made. I assume you have backtracked that formula and is
that formula -- and if we go back five years or ten years in the past the numbers hit
where we are today? I guess what I'm trying to get at is how -- correct, how
accurate do we think these formula and assumptions are in the next five years.
De Weerd: They are best guess. But, certainly, I think that our Finance
Department's been conservative in their projections, particularly in revenues, but it
is looking at what we have done over -- historically and I don't know, I wasn't at the
Growth Summit, but maybe some of the thought process can -- can be shared on
how they have been trying to project what these numbers mean.
Lavoie: Yes, Madam Mayor, Councilman Cavener. The team that we put together
looked at historical data regarding dwelling units, population units and revenue
projections. We used COMPASS as our population guide. We determined that
COMPASS will be used for all population forecasts. So, anything population wise
we are using -- we are going to lean on COMPASS. The dwellings are based on
the Community Development's input on their interactions with COMPASS and
where we believe population will grow and, then, we back into how many dwellings
equate to those rooftops. The revenue, obviously, the three percent I automatically
applied that accordingly. I believed -- to answer your question, we are confident
with these numbers based on the data that we have as a group developed on --
on this annual basis. Will continue to develop these numbers on an annual basis
as well.
Cavener: Madam Mayor, follow up if I -- if I may.
De Weerd: Uh-huh.
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Cavener: Todd, did you take the same formula with the data from five years ago
to project to see if it's accurate to where we are today?
Lavoie: Madam Mayor, Lucas Cavener -- Mr. Cavener --
Cavener: Friends, Todd?
Lavoie: Yes, we are. To answer your question, we did not do that in this process.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Sorry.
Cavener: No. Please. I got a lot that --
Milam: So, Todd, did you take into consideration the -- the upcoming recession
that's -- that's proposed? Historically. Historically there will be a recession
sometime within the next five years. So, you know, as much as I hate to say that,
I don't want to be the bearer of bad news, but -- no, according to -- you know,
nationwide planners are talking that -- about that already and so I was just
wondering if you took that into consideration at all.
Lavoie: Madam Mayor, Councilman Milam, we did take into consideration that
growth will not happen forever. But did we take it into a negative perspective in
the next five years and ten years? No. But we do take it down to a one percent
growth after year number three. The next three years we still see city growth based
on the Idaho economic forecast that we have leaned on. So, the next three years
we still have a good amount of growth -- or a steady. Not a good amount. A steady
amount of growth and we started tailing down down to a one percent growth factor.
Milam: Are property values still increasing?
Lavoie: Madam Mayor, Council --
Milam: Get out your crystal ball, Todd.
Lavoie: Yeah. Hopefully -- I know you own multiple properties. Hopefully the tax
values continue to go up for you. Yes.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
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Bird: Todd -- I know I'm technology dumb, but not that dumb.
Cavener: It's not you, Keith.
Bird: How comfortable are you with COMPASS's projection of population?
Because I think if you will go back historically COMPASS in 2000 and 2010 had us
five to six thousand more than what actually come out . I'd like to know -- they
brought up -- they have got us for now and what the state has got us for. There is
a difference of -- when your dues are paid by population and when you're paid by
population from the state, there is a difference.
Lavoie: Madam Mayor, Councilman Bird, that's a valid question. We asked that
question in our committee and we determined that given that COMPASS has more
paid employees to analyze the demographics and the future of the -- the area, we
decided to lean on them rather than the few that we have here at the city. So, we
are leaning on COMPASS, we are comfortable with COMPASS. They are paid
professionals in what they do. We are financial analysts, financial managers, and
not demographic specialists. So, we are comfortable with what COMPASS is
doing.
De Weerd: Other questions, comments?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Mr. Lavoie, a couple of additional questions. This is related to the
assumed three percent. Can you -- you have the -- I think on the next slide or the
slide after you have got the -- the flowchart that shows, you know, where things go
sour in 2022, I guess the -- where does that number hit if we aren't taking the -- if
we are not assuming we are taking the three percent each year?
Lavoie: Madam Mayor, Councilman Cavener, we did not do that projection for you.
The projection that you have here is anticipating a three percent assumption. We
could generate that calculation for you. I can tell you it would be sooner than this
-- this graph shows.
Cavener: I could do that myself.
Lavoie: Yeah.
Cavener: Madam Mayor, then, a follow up. Todd, can you articulate to us a sound
financial decision to make the assumption that we are going to take the three
percent five years out -- the next five years?
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Lavoie: Madam Mayor, Councilman Cavener, I can answer that now or I can
answer that in my three percent presentation that will occur right after this. It's up
to you.
Cavener: You're choice. I will take it now. I'll take it later.
Lavoie: I will go ahead and present it in my next presentation. There is lots of
good information there for you.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, Mr. Lavoie, I -- I definitely understand the reasoning for
doing this and it makes sense to have a policy of -- of trying to guess what's going
to happen, especially where we are dealing with millions of people -- well, millions
of tax dollars of the people, but I -- I definitely recognize the tall task that it is to
make that guess, given how quickly the makeup of this Council can change and
how quickly the economy can change, you know, all these different factors that
could -- could completely throw off in one year's time what's going to happen in the
fact that we are in -- you know, in the budget process now that all this could
completely change, really, in a few moments when we have the discussion on the
three percent, let alone when we actually get into the nitty-gritty of -- of what we
are going to put into the budget. And so I understand that it may become slightly
more accurate when Council has an opportunity to weigh in on these things. But,
really, up until we have decided what's going into the budget do we really have any
idea how that's going to affect the year after that. And so I -- again, I appreciate
the -- the intent, but I -- I struggle to see how it can be accurate really at all and
this is -- it's even worse all the time that could be put into it given how quickly the
six of us can throw it off.
Lavoie: Madam Mayor, Councilman Palmer, again, economic -- economic
influences, legislative influences, political influences, they can definitely derail a
project. A program. This is an approach I believe is sound in financial planning.
Again, without looking ahead we have no idea where we are going to go. So, to
not look ahead and have guidance and direction and go, yes, we are going to go
down the direction of this, let's keep moving that direction and start the decisions
from the document, but knowing that the document must be flexible to adjust to the
situations that may influence the overall decision . Again, it's not going to be a
hundred percent accurate. There is not a budget, there is not a planning device,
there is not a tool out there that's a hundred percent accurate. If there is, again, I
will try to find it for you and, again, it's not going to be cheap though. If it's a crystal
ball, I think as Genesis stated earlier, unfortunately, we haven't found that yet. So,
to not have a planning tool I think is not the best financial plan for a city and a
growing community. To just look at it on an annual basis the Mayor would not
know what direction to guide her team down for the next 24 , 48 months. We would
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not be able to lean on you guys to figure out where do we want to go. If she was
just working on a 12 month budget, I don't think that would be the most prudent
and responsible thing for the citizens that would -- you know, to make sure that we
are not accounting -- to make sure we are accounting for the cost that we need to
maintain the services of today. Again, I understand your concerns that it's not
perfect. I agree with you. But is it our best guess, as the Major stated earlier?
Yes, it's an educated, informed guess of the professionals working the back side
of this plan. It's our best estimate. My guess is -- you know, Mr. Bird had a
business for many years, he probably had to do the same thing. I'm going to lean
on -- most of you have businesses I believe. You have to have some kind of plan
in place, especially when you have 113 million reasons of doing this. Again, that's
just my professional opinion on planning and management for the future. You can't
just look at it 12 months at a -- or 12 months at a time. I think you do have to have
a plan in place to be successful and the citizens I think would expect that from us.
Borton: Madam Mayor, follow up?
De Weerd: Uh-huh.
Palmer: And I -- I agree that it's poor policy not to try and so with that I'd like to
see a parallel scenario where no tax increase is assumed and the only -- the only
additional expenses planned would be life safety and public utilities and with the
same draft -- understanding that that is not necessarily a great way to do a budget,
but a parallel scenario where that's the case. We are not going to increase taxes,
but we are only going to continue to -- to grow essential services, including life
safety and essential services as population grows.
De Weerd: Well, I can tell you what we do know is costs increase every year.
What we do know is our new infrastructure ages and there is replacement and
there is maintenance that is required and those are starting to grow in numbers,
because we do have fairly new buildings and parks and those costs have a life to
them. So, the three percent to our capital improvement plan, our replacement
plans, our maintenance plans, our facility plans, our compensation plans and
benefits indicate increases. So, the assumption of the three percent to maintain a
level of service was proven certainly over time and what we have done historically,
but also a commitment that has always been made by the City Council is growth
will pay for itself, but growth can't be used to replace and maintain and so that is
why the assumption was built in and it will be visited every single year and the
Council will have those tools to show what is the net of the results or the impact s
that -- that they are going to make and how will it change this CFP, so you even
know what the -- what the impact of the decisions you make projected over time.
My husband and I do financial planning for our retirement and we -- we have to
revisit it every year to make sure we are hitting the targets that we hope that we
are going to achieve. Every year is a different scenario and you don't know what's
going to happen, but you have to have a goal and you have to have a plan to -- to
know where you're going and you have to have an annual check in and -- and this
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is just -- here are anticipated needs and these are costs of maintaining a level
service, these are costs to accommodate new growth and keep that level of service
and it's -- we hope it's a tool that you can -- you can use in making your financial
decisions. So, it's just a tool. Other questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Mr. Lavoie, question about program base budgeting. I'm curious why
-- how that pertains to the overall conversation we are having on this topic this
evening and, really, who is -- who is driving that conversation. Have you heard
from Council that we are looking for a different way of thinking? Is this something
that staff is saying industry trends that we need to be thinking differently? To me
it seems a little bit out of right field and I just need to be caught up onto the -- the
reason about why we are talking about this particular item.
Lavoie: Madam Mayor, Mr. Cavener, valid question. Program based budgeting -
- and, again, has occurred in the Enterprise Fund. I was just trying to introduce it
to the General Fund as a concept to kind of plant the seed that you might be
hearing it a little bit more in the future. I use this as a -- I guess a soapbox, an
opportunity to plant the seed, to introduce that term going into the next budget
process. So, there is no influence from any other departments asking me to use
the term program based budgeting, it's a term that we have used in the Enterprise
Fund, we have used it in other projects as well, it's just, again, an opportunity to
plant the seed that I would like to see program based budgeting be considered in
future decisions when it comes to integrating all the items into strategic objectives.
So, if we know that in the future we are going to lean on strategic focus area
number four, let's make sure all those items in site specific four get approved, so
that is the program to approve, not the individual items associated to it. That's kind
of where I was trying to lead to. I apologize.
Cavener: Perfect. Thank you.
De Weerd: Anymore questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Todd, is there a reason to focus them in program areas, as opposed to
the five strategic focus areas? Why not categorize all future requests into one of
those five, rather than the programs that you have recommended?
Lavoie: Madam Mayor, Councilman Borton, again, good question. In the next
steps of the CFP development we are going to categorize them based on the five
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focus areas. At the moment that I'm developing this model we do not have the
capabilities of assigning every single request -- that is 113 requests into the five
focus areas during the development process. Going forward every request will be
submitted into the CFP database associated directly to the objective and the
tactics, so we can report to you on multiple levels, not only the five strategic areas,
but also sub types and categories that you saw on my screen. So, we want to try
and develop a tool that we can report to you in many different forms and fashions,
not just personnel, operating, but also strategic focus and maybe by replacement
and/or new construction or new park development. So, again, we are trying to
develop a tool that we can report to you in many different ways. So, there is no
right or wrong way, that's just the information we had at the time, that's as far as I
can get.
Borton: Okay.
De Weerd: Well -- and hopefully Twin Falls is not an indication, because they have
been working on integrating that for the last four years, so it's -- it's something that
continues to evolve over time.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Todd, you had indicated in your presentation that planning out a year or
two years in advance isn't a prudent way or appropriate way of planning. Am I
wrong? Is that how we have not planned for our budget in our history or am I
missing something here?
Lavoie: Madam Mayor, Councilman Cavener, as the Mayor stated earlier, you
have had a CIP delivered to you on an annual basis . That was a five year, ten
year, and sometimes a 20 year CIP. So, this -- we have always had that at our
fingertips. The Mayor's had various versions of staffing plans in her -- at her
disposal. This CIP is now the comprehensive -- trying to get all these plans into
one -- so, to say we have never done that I would say would be false given that a
CIP has been provided to you on an annual basis in years past.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: To that point what's great about this -- the potential of this tool is the
financial constraints that were lacking in prior years. The capital improvement plan
could be reviewed and contemplated, but it wasn't financially constrained with any
-- regardless of what the assumptions were. So, it's -- if I'm correct, this tried to
incorporate that planning process and that forecasting with some financial
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constraints based on certain assumptions to make it a more viable plan; is that
correct?
Lavoie: Madam Mayor, Councilman Borton, you are correct. We are taking the
-- as the Mayor stated, taking the multiple plans, the CIP, the staffing plan, the
ongoing maintenance plans, we are trying to put them all in one comprehensive
document, so that we can, then, counter that against the revenue projections that
Finance has always provided and provide to you a five year, 25, a 20 -- a five year
and ten year outlook. Is this viable. Is this sustainable. And that's the ultimate
goal. Can we make decisions now that impact tomorrow in a positive direction .
Borton: Madam Mayor. That's one of the challenges with how it was done before
is there might be a plan that -- to, you know, build Station Six or Seven in a
particular year, but there is no funding mechanism to do it. So, the value to us to
plan to build that station in that example, it's not really a plan because there was
no financial constraints. So, this forces -- this exercising will force us to make --
and in the departments to make some more difficult decisions to realize in this case
there is 33 things that might otherwise have been included in a capital
improvement plan that we have realized, due to financial constraints, aren't
realistic. They are just not viable. There may be even more. But that's helpful for
us to at least plan going forward.
Lavoie: Madam Mayor, Councilman Borton, we could -- we agree with what you're
saying. That's the ultimate goal here is to try to put it revenue agai nst
expenditures. Again, as Mr. Palmer and Mr. Cavener stated, can we consider zero
percent? We could definitely consider zero percent. Again, I will go get your inputs
-- more involved next year. I apologize about that. I went with the assumption of
three percent due to the fact -- due to trying to deliver a CFP. Again, we will work
with you in the future. Can we deliver optional, you know, scenarios? Yes, we
can. It's just a matter of tweaking a few numbers and delivering the report to you.
Borton: Madam Mayor? To that end as this is developed and adopted by Council
each second quarter of each fiscal year, it's about this time frame, maybe it's
helpful to get input from Council during the first quarter with regards to that and
what those assumptions may be, so once we have some consensus on what the
assumptions can be, you can, then, build from there and update it?
Lavoie: Madam Mayor, Councilman Borton, again, your input is exactly what we
are looking for. We will lean on our policy guidance to help direct the revenue
projections and expense direction that the Mayor and I will put together for you on
an annual basis.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
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Palmer: Madam Mayor. Todd, you -- I can hear the word constrained and I don't
know if it has a deeper meaning than in my short time that I -- I have imagined it in
my mind. When I hear constrained I imagine it's the pigs got a fence somewhere.
How much -- how far out that pig can go before it actually hits the fence depends
on where the zero -- when we run out of money. To me the word constrained
should be more -- and maybe it does in everyone else's mind -- should be
responsible that -- so, that there is plenty of land beyond the fence -- the fence at
the end of the woods and so you asked for some direction as to whether we support
what's been presented to -- to go forth and create a budget based on that and I
would say no and, hopefully, we will have a better feel of that after the next
conversation. I don't know if anyone else wants to chime in on that answer now or
wait until the three percent discussion.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: If you want to hear from us on this issue, I think the Mayor brought up a
really great point and that's that we have to have a plan of some sort. So, if the --
if the question before Council is does Council support the plan that's presented, I
really struggle with saying yes. I struggle taking an automatic assumption of three
percent for the next five years based on a best guess. I struggle with implementing,
even as a germ of an idea, program based budgeting without more information for
the next five years and I -- I struggle with accepting the formula and the
assumptions and they are essentially given as a best guess without using the data
that we have to look back in time and see if our best guess turned out to be correct.
So, I agree with the Mayor that we need to have a great plan. I struggle with what's
presented before us to consider that to be a great plan.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I believe we need to have a plan, but I also, Council -- there are six of you
that sit up here every year that control the pocketbook and the policies . You -- if
you don't plan ahead you're in trouble and think -- think twice about your three
percent when you make your decision. We have very -- always been a frugal city,
but we have always been able to pay our way and I hope we will always continue
to be that way.
De Weerd: But I guess seeking direction, does Council want to set this over and
revisit it in a week or two, give it a longer time? What is -- what is your comfort
level?
Milam: Madam Mayor?
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De Weerd: Mrs. Milam.
Milam: So, we are not approving any spending.
Bird: No.
Milam: We are approving planning in advance so I don't -- I don't see the problem
with -- with the plan. I mean we should be planning in advance. And like -- like
Todd said, this is a living document. It's going to change and after we have the
three percent document -- or conversation it might change and after we make our
budget this year it's going to change again. It's going to continually change. I think
that all you're looking for is are we heading in the right direction as far as planning
goes for our financial place in the city. I mean that's really what this is all about,
right, and kind of lumping things together, but it still comes down to the budget.
We are not approving any kind of spending. So, I don't have a problem with it and
-- as long as it's going to change as we request edits.
Lavoie: Madam Mayor, Council Milam, that's what we are looking for, acceptance
of the document presented to you on March 3rd. The details were in there. Did
we communicate to you the direction that we believe the city should be going?
That's what we are looking for, as Councilman Milam just s tated, we have an
annual budget process. We will go through the annual budget process like we do.
We will look at the resources that are available to us in fiscal '18, we will present
to you the expenditure request for fiscal '18 like we always do and we will budget
fiscal '18 like we always have with the revenues against the expenditures. If it
doesn't tie out exactly to the CFP, we are comfortable with that. It's a living
document. I know there are items in the CFP that are presented that won't be
there possibly next year based on decisions and guidance and inputs from the
legislature possibly. So, again, what Genesis stated, we are just looking for are
you comfortable with the direction of planning. Are you comfortable with where we
are going. Again, this is a living document. We will adjust this every single year.
That's a continual improvement process. So, again, appreciate the comments,
Councilman Milam. That's what we are looking for. Are we comfortable -- again,
to answer Mr. Cavener's inquiries, I'm more than happy to sit down with you
anytime in the Finance Department to go over the projections. I can work with you
and the Community Development Division to help I guess reinforce your comfort
with the projections that we are using regarding dwelling units, permit sales,
population, revenue projections. We are more than happy to sit with you anytime,
stop on by. Again that would be too difficult to do it here, but stop on by anytime,
we will show you how we do revenue forecasting and I will be happy to work with
you on.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
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Milam: So, Todd, I'm assuming that next year you are going to come to us with
the amended plan, but also show us what was changed and where it was changed.
I think -- so, I think that being the first year this is the most difficult one to look at,
because we don't really have a true path . We are starting now and if we -- if we
knew where we were a year ago, looking at where we thought we would be, I think
that this would be a lot more clear. So, when you -- you're going to bring us where
we are, where we were and where you think that we are headed based on the
changes that we have made, not just plugging in the same generic numbers; right?
Lavoie: Madam Mayor, Councilman Milam, you're a hundred percent correct. Yes.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor and Todd, I guess where I'm kind of struggling is
transitioning the program, base budgeting for the Enterprise Fund that's self-
sufficient, to dividing the pie differently than we divide and so I guess I'm just feeling
like by picking program based budgeting are -- are we leaving out some of the
details and things like that that we see every year, will that transition when you're
applying it just to a program and instead of to specific things? And maybe I just
need to sit down with you and learn more about it.
Lavoie: Madam Mayor, Councilman Little Roberts, again, program based
budgeting I apologize if I confused you on this. It's not a new direction in how we
are budgeting per se. We are still budgeting the same way we have always
budgeted. We will still provide you the details. We will still provide you all the
revenue details. I was I guess planting a seed of a concept that you might hear in
the future about how to I guess group expenditures into programs, kind of like we
have done in the Enterprise Fund in the past. Again, so I apologize if I confused
you. I'm more than happy to sit with you, explain to you program based budgeting
anytime. So, again, we are not going to change the way we do the budgeting
process this year. It's just planting the seed and using a new term. Again, we
have used the term in the years past. We have -- Enterprise Fund has used it for
years. I'm just trying to integrate it a little bit more into what we do. So, I apologize
if I confused you.
Little Roberts: Thank you.
De Weerd: Okay. Other questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
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March 21, 2017
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Borton: If the suggestion -- I think Todd had made it -- was I don't think you
necessarily are looking for action tonight on this, but in light of the questions you
have got an opportunity to visit with any of the six or seven o f us, answer more
questions, and, then, it maybe comes back in a couple weeks or so to see if there
has been any consensus. I think that's really important for a plan to be successful
is we get some consensus one way or the other, so we are all going in the same
direction.
Lavoie: Madam Mayor, Councilman Borton, I'm happy to bring it back in a few
weeks after I field any questions from the six Council members, if that's the
direction that you wish to go. I'm more than happy to do that if that's the direction.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Would it be possible for you, since we are going to be doing this, to make
another version of this without taking the three percent and let us see what it looks
like with what you think are the projections that we need to spend without taking a
three percent per year? To me that -- what I'm -- from what I'm hearing from my
fellow councilmen is that's the main issue. So, I'm not planning for it, necessarily,
but the assumption that we are just going to -- you know.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor and Mrs. Milam, Mr. Lavoie, if that were the case, then, I
think it -- you know, if we do do that parallel scenario that it needs to be like
seriously dumbed down to where it's -- the only things we are increasing is, again,
essential life safety issues and planning for expansion of public utilities to what
population may grow, so that we have kind of an accurate line as to what is
absolutely necessary and, then, what we may be able to add to the funds maybe
left over, as opposed to planning on a quarter million dollars over the next five
years and all these other issues at zero percent over five years. The line is,
obviously, is going to go straight down.
De Weerd: We are not going to change everything. You have already gotten plans
that have evolved into this, so, you know, we can change to three percent, but
these are -- this is a representation of already approved plans and -- and so it's --
it's just the forecast. We can change the three percent and you can see how that
-- that changes your -- your grass, but if we want to change every document that
wrapped into this, you can do that, too, but this -- this is representative of where
we are at today with each of the various plans.
Palmer: Madam Mayor?
Meridian City Council
March 21, 2017
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De Weerd: Mr. Palmer.
Palmer: And understanding that, but with respect we can change the plans and
so that idea of the zero percent is should we choose to change the plans and not
increase taxes, we can make that happen. Or we can continue on growing
government at the rate that we are and continue to increase taxes at the rate that
we have been. It's a great tool so we know what our options are looking five years
down the road, instead of what we have been doing is what we are going to keep
doing, because it's what we have always done.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I don't -- I don't want to start an argument up here with you, Councilman
Palmer, but I -- I believe that -- if we just go down to just -- I mean most of the
addition here is emergency services anyway and the other portion of it is new
employees. We can't just stop the growth of the city at the rate that the city is
growing and say, well, we are going to not -- we are going to cut off all government,
we are going to take back all these programs, except for we are going to give you
some police and fire -- I just -- I don't see how that would even -- that would allow
to any kind of a place that any of us would want to live. Anyway.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I have enjoyed the robust discussion that we have had up here tonight,
but I think -- I guess the overarching question that I guess I would have for you,
Madam Mayor, for Mr. Lavoie, is is this plan that is presented in concrete or is it
editable? Because if the plan is in concrete, then, there is no reason for us I think
the wait a couple of weeks if the goal is to get more Council members to come on
board. If there is an opportunity to take the feedback from the Council, make some
changes and bring back a different plan , I'm supportive of that. I'm supportive of
taking a couple weeks to work with staff to come up with something, but I don't
know, Madam Mayor, Mr. Lavoie, if that is the feedback that you were seeking.
Lavoie: Madam Mayor, Councilman Cavener, you're correct, this is not written in
stone. This is a living document. This is an ongoing guide. It's a tool. It's a starting
point for all of our annual budget discussions and that's what it's intended for. It's
a plan to help us develop and forecast where we need to go for not only fiscal '18,
but for years going forward.
Cavener: Madam Mayor, if I may then?
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March 21, 2017
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De Weerd: Mr. Cavener.
Cavener: In response. That's what I was hoping you were going to say and Mr.
Lavoie. I guess, then, what I would support and I'm curious wha t the rest of the
Council thinks is to -- to put this off for two, maybe three weeks, with a commitment
from each Council member to make some time to meet with Todd and the Finance
staff to share your thoughts, to share your perspective, to allow the experts to
respond and I trust that Mr. Lavoie and the Finance staff will come back with
something that summarizes the response and comments from Council members
and, hopefully, some consensus can be formed and, if not, we will continue to have
another robust discussion in a number weeks.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I completely agree with Councilman Cavener that I -- that
I understand -- I understand that, you know, the idea of being supportive of having
a plan as to what we think Council may do in the future, as long as we all
understand that nobody is to ever say, when we are actually in the budget process
and we decide to pull something that, oh, but you supported that in the CFP, so
why would we talk about pulling it now.
Cavener: Valid point.
D. Finance: 3% Property Tax for FY2018 Budget
De Weerd: I would not imagine any of our directors, the professionals that they
are, would do that. Okay. You are up next.
Lavoie: Let me get Todd for you. Good evening, Madam Mayor, Members of the
Council.
De Weerd: Good evening, Todd. Welcome.
Lavoie: Glad to be here for you.
Borton: I got a question.
Lavoie: I hope we are ready for a robust discussion, as Mr. Cavener would say,
because we are here to talk to you about the fiscal year 2018 Budget Roadshow
on three percent property tax. Again, this is the third leg of the roadshow. It's the
final leg of the roadshow. You have had two previous presentations this month.
Again, today's agenda will be to overview what you have heard so far to date. We
will talk about the authority of us to levy taxes. Again, how do we calculate property
taxes. The highly-anticipated calculated estimated amount of three percent. The
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March 21, 2017
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considerations for three percent from the Finance Department's perspective. The
financial impacts of not taking the three percent from the Finance Department's
perspective. And, then, we will have a wrap up and, then, we will stand for any
questions. So, again, this is the third presentation with the Budget Roadshow.
You have had a lot of information given to you so far. Again, the three topics that
we have decided on have large budgetary impacts and that's why we pulled these
out separately to discuss them with you and it's an opportunity for us to
communicate with you and provide you the information that we feel you need for
the upcoming budget -- fiscal budget year and, then, next week we will be back
again for, hopefully, a robust discussion on direction. So, that the Mayor can
develop a proposed budget for you for fiscal year 2018. So, again, we are not
looking for any direction tonight, we are not looking for any guidance tonight, this
is an informational presentation like the two previous presentations that we
presented to you to date. So, with that on March 7th Human Resources presented
healthcare benefits. On March 14th Human Resources presented to you the
compensation plan that the city follows. I'm here tonight on the 21st to discuss the
property tax and, then, next week we will be looking for some guidance and some
direction from you Council members so that the Mayor can work with their directors
and Finance and us to develop a fiscal year 2018 proposed budget . So, with that
we will get into the fun and exciting laws of tax. Again, same presentation I have
presented to you in the past, so I'm not going to spend too much time on this, but,
yes, there are laws that direct how we do taxes and if you 're looking for some
exciting reading, check out Title No. 63. It's good staff. Again, what this does is it
allows the city to increase their property taxes up to three percent based on the
base property taxes submitted to the city by the county on an annual basis. More
state code, just kind of supports the annexation and new construction as mandated
by the county to provide us our annexation and new construction rules on an
annual basis by the first Monday of June. So, again, just more code and if you're
bored that's there for you. So, let's go and get into property taxes. How do we --
how do we calculate them? So, again, this should be a repeat to most of you.
Base property taxes is the first segment of a property tax calculation. Again per
code it is determined by the highest approved certified amounts of property taxes
levied in the past three years. That's Title 63. The second component of property
taxes is the allowable three percent. That's why we are here tonight. Again that
is the city's discretion to take up to zero or three percent property tax against the
base property tax amounts. The next two amounts are kind of mandated by Ada
county themselves. They will let us know what these amounts are. But, again,
these represent the new construction values and annexation values that you are
familiar with given the plat approvals and annexation approvals that have come
before you in months past. So, that's the general understanding of how property
taxes are calculated and we will give you a different perspective on how you
calculate property taxes. Again, same formula. Base property taxes. But what
we want to do is have you think about it in a different perspective . Base property
taxes are used to cover the services that we have agreed upon in years past during
the budget process. Those are the services that we have told the departments to
fulfill and provide to the citizens, the community, and the city employees. So, think
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March 21, 2017
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of that as our base property taxes. If all things stood still from here to eternity you
would have -- and no inflation, no merit, no nothing, the perfect world, base
property taxes would cover the base services if you had zero growth from here on
out. If that makes sense. So, if everything stood still, your base property taxes
would cover the base services that have been agreed upon at that moment in time.
Unfortunately, I have to tell you it's not the case. We are growing. We do live in a
very dynamic environment and that's where the state has allowed citizens -- or the
cities to manage your budget accordingly. The state has given opportunity to the
cities to adjust their budget for what we call cost of doing business. Cost of doing
business would be inflation in gas prices, utility prices. You have heard two
presentations in the past. We have increases in medical care costs. We have
increases in merit and compensation costs. So, again, this three percent option
allows us to manage our cost of doing business, because all things don't stand
still, unfortunately, and so we need to adjust and be able to adjust with things. The
next two items -- these are kind of mandated by or controlled by Ada county, but
we are going to label these as growth-related items. The only reason we are
getting these additional revenues is because we as a city have approved plats, we
have approved development, we have approved annexation. The growth is here.
These items are creating new demands on our services -- the base services that
have been approved in the prior fiscal years. So, again, the question comes to us
is do we want to use growth revenue, as the Mayor stated earlier, for growth or do
we want to use growth revenue to cover for current services. That's a policy
decision we have to make. In years past, as Councilman Bird can support -- agree
with this, we have always tried to do growth pays for growth, services pay for
services. So, from looking at this perspective, the base at the top covers the
services we agreed upon in years past. The allowable covers the cost of doing
business and the reason we are getting the new growth revenue is because we
have agreed as a city to improve development, approve annexations, which, then,
have a direct impact on our fire services , police services, administration -- could
go on and on. But those dollars are going to help pay for the new firefighters, the
police officers and so forth. So, again, a different way of looking at the calculation
and, hopefully, it kind of makes sense on that perspective, but, again, that's why I
would like to present property tax calculation in four segments. Now that gets us
to the numbers. What is the three percent this year? Last year was 750. This
year is going to be 842. So, again, that's three percent. If we took the maximum
three percent it would be 842,000 dollars that we will be able to utilize for cost of
doing business, as I kind of explained in the past. The 28 million is for the services
that you have already approved to the department s, the fire department, police
department, they know the services that you expect -- you expect of them and they
deliver it to their citizens. That's what the 28 million covers. The eight is going to
help us cover the cost of doing business. The next two are the projected new
construction, new annexation, new growth values. This is working with Ada
county. Again, we are growing. This is a direct sign that we are still growing. You
guys know firsthand with all the plats, all the request. This is a direct sign that we
are still growing. These dollars are going to help fund police officers, help fund
Station Six, help fund South Park Meridian -- you know, the 77 -- Hillsdale. That's
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March 21, 2017
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what these dollars help us provide the services that the new growth citizens and
the community members are expecting of us. Again, all these numbers here are
estimates. They are not set in stone. We are still pretty early in the number
calculations. But, again, these are subject to change. So, with that we are looking
at a little over 30 million dollars potentially for fiscal year 2018 to provide the
services that we have provided in years past. I think Mr. Bird uses the term first
class services. Our goal is to continue to deliver first class services. We want the
City of Meridian to be a livable city and with that we know where we have been,
we know how much it costs to deliver that, so we need to make sure that we plan
accordingly, so that the future can continue to deliver those first class services and
keep Meridian as a livable city that most -- or as everybody has come to
acknowledge and accept. I don't have to rattle off all the rewards, but you are one
of the safest cities in not only Idaho, but the nation. One of the healthiest and one
of the best places to live and we didn't get that way by chance. Again, proper
planning and proper funding helped you get there. Again, I changed the name.
Sorry, Mr. Palmer, but this year it's going to be Dave. So, what will Dave pay.
These are the, again, estimated calculations. If we were to approve a three percent
-- if Dave had a 100,000 dollar home he would pay ten dollars a year to receive
the first class services that Dave has become accustomed to. I have also provided
you the breakdown if you wanted to see what it looks like , one percent, zero
percent accordingly and what Dave would pay per 100,000. So, again, this is
informational. It's the best estimates we had at the time. We will fine tune these
as the days go forward. Again, not until June is Ada county by law required to
provide us the final information, but these are our best estimates at this time. So,
that gets us to the considerations of a three percent. Why did Finance use three
percent in their calculations? As you have heard is cost of doing business is the
approach I am taking with the three percent allowable. The other two factors are
the growth factors. I'm not going to touch those, because those should be used
for growth. Additional fire stations. Additional police stations. The allowable is I'm
going to -- is promoted to use for compensation plan costs. As HR presented to
you a couple weeks ago, we have an anticipated cost of doing busines s of
potentially half a million dollars. Benefit claims up to 200. So, now you are up to
700,000. We have a comprehensive financial plan we just presented to you.
Again, not fully funded, but, again, if we continue to accept a three percent as is,
you saw what the plan looks like. If we reduce the three percent you -- again, we
will present that at another time, but it will be less of the funds available to provide
for the projects that were requested. The sustaining of current citizen
expectations. As we continue to grow there is more fire trucks, there is more fire
-- police cars, there is more parks equipment, there is more computers. That costs
money. That's a cost of doing business. So, we need to make sure we can assist
and contain and maintain the services and the equipment that we have today
before we acquire new. The intergovernmental cost burden. That's a different way
of saying the courthouse. Again, if the courthouse has issues on the city's
finances, that's going to have an impact. We are going to need property taxes to
pay for that. Again, the new annexations, the new development, that's for new
growth. Again, we feel that we probably want to use the three percent to help fund
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March 21, 2017
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that -- don't use the new growth, but use the current existing three percent. Again,
that's an opinion. Property tax. Current legislation. There is property tax hospitals
out there that are potentially changing legislation on an annua l basis. We have
seen tax exemptions happen every other year so far that could change, that has
an impact on what we receive. The state -- or the state is currently looking at
legislation that's going to change new construction rules, possibly, which would
reduce the amount of new construction that we receive on an annual basis to
handle growth going forward. Again, more impacts to our potential revenue
source. And last, but not least, I'm going to bring in PERSI. PERSI is looking at
potentially raising the fee to another one percent in calendar year 2018. We have
a potential expenditure going forward of about 277 ,000 as of today. So, again, if
you just flip those real quick, you're almost up to a million and we haven't done
anything yet. No enhancements. No CFP items. We have just looked at cost of
doing business and we haven't talked about gas, we haven't talked about
maintenance, we haven't talked about fertilizer spray, chemical spray, all those
things. Three simple items I just wanted to point out that has a cost of doing
business. So, almost up to a million and those are the reasons why I believe we
need to consider the full three percent in this economic environment, in this
environment that we are in. And I'm going to take the opposi te way. Financial
impact from not taking the three percent or the 842,000. As I explained to you in
the past, this is a compounding factor. If we don't take the 842 this year it will not
be there in the future and if you do that for five years you will see that you have
four million dollars less in five years. So, to answer Mr. Cavener and Mr. Palmer's
question as what would the graph look like if we didn't take three percent. Reduce
it by four million and that's what your graph looks like. So, asking departments to
run a budget -- or run a service expectation on current -- current expectations on
past fiscal year dollars, again, I don't think that is the most reasonable approach.
We have developed a first class service. We have developed a livable city. If we
want to continue to still be the safest city -- one of the safest cities and still maintain
the exceptional level of service or the parks that we have, I believe we still need to
cover our costs of doing business and that entails taking th e three percent. So, if
we spin the -- I'm going to tell the story in a different way hopefully . Excuse me.
So, what if we did not take the three percent? We have had plenty of robust
discussions of don't take the three percent. I'm going to present that to you today.
If we went back to 2005 -- Mr. Bird, the Mayor, I think Mr. Borton and Mr. Nary, you
guys were all involved with Council probably back in 2004 and '5 at some point. If
at that point in time you decided as a policy that we would never increase property
taxes ever again, as of right now if we were to do that, the revenue source would
be the green line, the very first line. You would have a revenu e property tax source
of seven million dollars. Just so you know, for informational purposes -- oops.
Sorry about that. If you have a base budget of 38 million, you would have to reduce
your base budget by more than 50 percent to make that seven million dollar
number work. So, to ask your -- I will ask the question. Can you expect Fire, can
you expect Police, can you expect Parks to deliver the level of services to almost
100,000 people today on seven million dollars? I don't think that's reasonable. I
don't think that's functionable. But, again, that's what it would look like if we said
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March 21, 2017
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we will never raise taxes again. The red line shows where we are actually. That's
the -- that's the cost to provide the services that your Fire Department does, your
water department -- I apologize -- your Police Department, your Parks Department,
your General Fund. That is the cost it takes to provide the first class services that
we all come to know. The blue line is going to be kind of a meet me in halfway --
meet me halfway. We are still taking all the growth numbers, the new construction,
the new annexation, but we never take the three percent. If we were to do that,
that's what the blue line represents. And that's 4.7 million dollars if, back in 2005,
the policy was we will never take the three percent. We will always take zero
percent at Ada county. We will always do that. You will have 4.7 million dollars
less. Another perspective. I would not be here today. Your entire administration
department would be unfunded. Half of your Fire Department would be unfunded.
And if Steve is still here, I apologize, you would have no Parks Department. So,
that puts 4.7 million dollars in perspective of what that would pay for if we did not
take the three percent. Again, just trying to show the numbers in a different
perspective on if we took it, if we didn't. Again, I have heard questions what if we
don't take three. I, hopefully, displayed if we never took three now you can see
what it looks like. If we never took anything now you know what it looks like. And
now you can see what it looks like as is, as we have been running the business on
a year to year basis for the past ten, 12 years. So, again, to ask the departments
to provide service in 2017 on the revenue sources from 2005, again, I do not think
is reasonable. Is it possible? Sure, it's possible if nothing else changes. If you
did not increase population. If you did not increase growth. If you did not increase,
you know, economic vitality. The population down below you will see what 56,000
in 2005 is up 71 percent. COMPASS has us projected over 100,000 in a couple
years. Your total taxable property, that's Fire and Police, would have to manage
to make that they are safe. We have gone from three billion to seven billion dollars.
To ask your city staff members to provide that exceptional level of service, that first
class services on 2005 revenue, I don't think is reasonable. Again, we are in a
very I guess dynamic environment. We are growing. It's exceptional. I know all
the departments are trying to do what they can just to keep their heads above
water, but we are in a phenomenal environment right now. We are one of the few
-- it's not the norm in the -- in the United States. We are one of the top ten growing
communities. So, to ask them to operate on 2005 revenue numbers I don't think
is fair to them. So, again, that's my soapbox I guess we could say. You have
heard the three percent pitch on both -- on positive and negative. So, you have
heard from Human Resources. You have heard from me. Next week is what we
are looking for from you is guidance. Where should we move the bars? Where
should we move the lines? Where do -- we need to work with the Mayor on
developing a fiscal year 2018 budget for you to consider. The good thing is all
things can be changed up to July 19th. Just like last year. Just like the
conversation earlier with Mr. Cavener. Is this set in stone? Everything is fluid up
until July 19th. So, with that -- again, this was a lot of information -- informational
purposes only. We are not looking for any guidance or direction tonight. This is
an opportunity to provide you information on the property taxes , so that's the third
leg and final leg of the roadshow. We will be back next week so you can ask us
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March 21, 2017
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good, fun questions. But before then, please, stop by our office. Stop by HR. You
have a week to work with our department staff to find answers to your questions
and, hopefully, we can answer them and, then, again, I could stand for any
questions if you have. But, again, please, use your staff members that are
available to you here at City Hall to answer any question. Thank you.
De Weerd: Thank you, Todd.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I have a question, Todd, regarding the three percent. So, from 2005 to
2017, 12 years, a 4.7 million dollar gross and now we are looking at close to the
same in five years. So, is the cost of doing business growing at that same rate?
Obviously, it seems to be growing a lot faster now.
Lavoie: Madam Mayor, Councilman Milam, if you're trying to compare the two
numbers I guess -- I think it would be unfair to compare them, because you are
comparing a projected 842 today, compared to back in 2005, when it was probably
120,000. So, it takes a lot longer to get to 4.5 million using the smaller number,
whereas using eight it would only take five years to get to that. So, I think you're
trying to compare two numbers that aren't fair to compare from a cost of doing
business. So, I mean I -- I'm not sure if I answered your question.
Milam: You did. But I'm just curious what increased that so much? W hy is it 800
now and 120 then. What was the big -- what is the big factor in that?
Lavoie: The big -- Madam Mayor, Members -- Councilman Milam, the big factor is
on the screen. It's seven million dollars worth of infrastructure that you are now
supporting on a daily basis for Fire, Police, and the citizens that have moved here.
You have gone from 51 -- or 56,000 to 100,000 soon population. Your daytime
population is going to be much larger than a hundred. Again, the populations that
stay here, our sleeping population, we have people moving here for work, again,
so that is the major factor of why you are seeing the number larger. You have a
larger population. You have more infrastructure. You have a fantastic Village.
You have Portico. You have St. Luke's. That costs money to support. If that
answers your question.
Milam: Growth --
Lavoie: Growth.
Milam: -- pays for growth, so -- we are talking about the three percent. Kind of. I
get it, but -- thanks.
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March 21, 2017
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De Weerd: Any other questions? I know you all have a commitment to go and
visit with Todd, but anything at this point?
Cavener: Madam Mayor. Just a quick question, Todd. Just curious. Can you
share with us a scenario in which Finance wouldn't support taking the three
percent?
Lavoie: Madam Mayor, Councilman Cavener, would not take the three percent? I
feel -- as I tried to display in that slide, I believe you can take the three percent if
you have no growth -- or limited growth to no growth. If you had limited -- no
inflation or changes. Again, I associate the three percent to the cost of doing
business. If we have zero cost of doing business changes and expectations, I
think you can. In a major city that is built, that is just on a maintenance structure,
I think that's fair, because there is not Villages coming in every week, there is not
Ten Mile interchanges coming in every week. We have that in our future.
Cavener: Thank you.
De Weerd: Thank you, Todd.
Lavoie: Thank you.
E. Mayor’s Office: City-wide Strategic Plan Update
De Weerd: Okay. Item 9-E is under the Strategic -- City-wide Strategic Plan. We
are bringing this back for -- we received comments from a couple of the Council
members and that has been captured in the -- the document that was given to you
and so this is a follow-up discussion and I believe that Jaycee has a couple of
pieces of information to share as well.
Holman: Madam Mayor, Members of the Council, this is a follow up from a few
weeks ago. At that time we went through some suggested changes to the strategic
plan. I got feedback from the City Council. We committed to coming back and
providing for you and document. We tried to summarize some of those changes
by objective. I sent out that document. The objective summary 2017 changes. A
couple of discussion items from the last presentation. Councilman Borton
specifically asked me about 3-E-4 regarding priority based budgeting and whether
if we were to try to do something like that you could do a pilot project within like a
certain department first, like just try it with one department, see what it looks like.
We -- Todd and I had a meeting -- or a WebEx with the Center for Priority Based
Budgeting and, then, we, again, as directors had a WebEx with them . They are
going to be here next week to do a presentation -- same presentation they have
done to Mayor and directors, they are going to come here and do the presentation
for City Council, so you can see what exactly it is we are talking about. This is the
center who kind of does all of this and leads a lot of the initiatives in different cities
and municipalities. So, I did ask that specific question and, yes, we could pilot it
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in one department first, if that was the direction that we chose to go, so --
Councilman Cavener had a specific question. He asked about strategic plan, the
small team and who is on it now, as opposed to the small team that worked on it a
year and a half ago. There is no small team that -- anymore. That just -- that team
work was done. Made the initial draft of the strategic plan. So, that doesn't exist.
The team is all the directors and Mayor. Let's see. One of the things that I noticed
-- as I was going back through all of the minutes from when this was first presented
a year, year and a half ago, and we brought it back -- I believe it was in January
of '16 and we actually got feedback from Council at that time about priorities. High.
Medium. Low. And there were some adjusting. Some feedback that was taken
from Council. Some movement that was made there. And, then, that was
incorporated into our document. But when I look at the actual strategic plan that
is attached as an exhibit to the resolution, those aren't memorialized in there. So,
my question that I asked the Mayor and -- and she directed me to bring it to the
Council -- do you want those memorialized in that document. As we decide high,
medium, low under each objective, I can add that to that document that has been
adopted by resolution. So, that was some feedback that I would like to get this
evening if I can. And, then, our Parks director had a couple of questions and
wanted some feedback on a couple of his items , so I will invite him up here at the
end to get some feedback there. And, then, I'm probably going to go sit down as
you provide feedback, because I want to be able to take notes effectively and --
so, this is -- we had some -- I want to show you kind of how the completion rate --
or the completion percentage is calculated. It's very simple. Basically, an objective
will have X number of tactics underneath it, which you can see here. There is five
tactics. You would divide the percentage complete -- or percentage of the overall
objective amongst the tactic. So, if it was a perfectly-weighted objective that had
four tactics, each tactic would be 25 percent. But we know -- I mean that's not
going to be the case with most of the objectives. So, you can see I find some
objective percentages here. All the way to the right you can see the complet ed
box. So, until you check that box that says complete, it doesn't reflect in the overall
percentage complete of the objective. What happens when we check that box is
it will update that percentage complete, which you can see this is the summary at
the top of the objective. It will also copy and paste that tactic into the objective
notes and say, you know, on March 15th at 2:00 p.m. J. Holman marked this tactic
complete and it lists the tactic in the notes. So, it's a way of keeping track of that
also. And, then, you will be getting access to this software. I have spoken to Dave,
our CIO. He believes by April 1st we can have this active and going for you . We
are trying to make it easy, so you can get to it from your devices and so we will be
e-mailing you a link to get to this and it will just -- you should be able to just hit that
link, save it on whatever device you are on, you will just use your username and
password and it will take you straight into the document and there you will be able
to see all the objective summary information. You can leave notes in the objective.
You can ask questions. Send e-mails to the objective lead and you can kind of
stay in touch with what's going on there. So, I think that was my -- yeah, that was
my last slide. So, at this time I would like to invite Steve up to get a little bit of
feedback on his two items, since he's waited around for this and, then, I'd like to
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get your feedback on any of the objectives and my hope is that I can incorporate
your feedback tonight and update the strategic planning document and adopt the
amended strategic planning document by resolution next week on the Consent
Agenda, so -- but before I leave, is there any feedback on the high, medium, low,
the priority levels being adopted into the document?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I think this is the right direction to include the priory levels in that master
document.
Holman: Okay. Does anyone else have any feedback? Okay. Well, I'm going to
let Steve come up and, then, I'm going to sit down over here and be able to take
some notes as you provide feedback on this. Any other questions for me? No?
Okay.
De Weerd: Thanks, Jaycee.
Siddoway: Madam Mayor, Members of the Council, I had two items I was hoping
to get some direction on. These are objectives that are kicking off this year, as
opposed to ones that are, you know, halfway through or anything and so the one
is related to sports facilities and there was -- we are just seeking your direction on
whether Council would prefer -- so, this is 5-A-2 for reference. 5-A-2, the policy
says identify desired sports facilities or complexes and establish partnerships that
foster their development. We are basically proposing that we insert the word
public, but the question behind that is would Council prefer that this objective focus
on attracting private commercial sports facilities, like a semi-pro sports team, or
developing public recreational sports facilities, like Home Court, a new softball
complex, et cetera. We -- we propose the latter, but we wanted to get Council's
feedback first to make sure we were going the direction you wanted us to with that
objective. So, I will stand for direction on that one first.
De Weerd: Thanks, Steve. Council, any direction or any strong feelings on that?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: In the discussions I have had regarding economic -- economic
development, that’s been more of the strategy regarding trying to get teams --
semi-pro or something like that in -- tends to come more under economic
development, were focusing on things like Home Court and things seems to fit
more in parks and rec in my thoughts.
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De Weerd: So, is -- is that an objective you want the city to lead, then, and we will
give -- we will give Bruce another objective.
Siddoway: I think she was saying keep it parks and make it recreational.
Little Roberts: Right.
De Weerd: Oh.
Little Roberts: The different strategies should stay in focusing on facilities to
provide for our citizens, like Home Court.
De Weerd: Oh, thank you. I thought you were saying --
Little Roberts: But, yeah, I'm open to that, Bruce. Thank you for that clarification.
You had me freaking out there.
Siddoway: We will develop our tactics around this one being public facilities.
Okay. The second item is under 5-B-1 and this one is regarding a signature event.
The objective says to determine, attract, promote and maintain a signature event
for the city and the question is whether -- is about whether our focus should be on
seeking a new outside event to come in and add big signature events. I understand
if that was the case wouldn't necessarily have to be run by us, it could run by a
partner, or the -- or would you rather have us focus on like Dairy Days as a
signature event and find ways to support and -- and build that. I put in there we
propose the latter. I was talking with the Mayor earlier today, though, about there
being room for additional signature events and really the question is more do we
just stay open to those events that usually come to us in the form of a TUP,
temporary use permit, for events or do we proactively go out and -- and seek
people to try to attract them to the city. So, any feedback on that?
De Weerd: And I think in talking to some of the team members and in the
development of this it was to continue to look at those events that reflect the identity
and priorities of the community, be it the 30,000 people that would come to the
Easter egg hunt or the paint run that started downtown last year. The Art in the
Park that also started last year, is it growing on an event that maybe the city
provides or another entity and building those partnerships to have those signature
events that reflect our -- our community.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: For feedback, I think we discussed this in February and in my opinion
hasn't changed that Dairy Days is that signature event for Meridian. We have a
wide variety of other events that the Parks and Rec Department puts on that I think
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are great and those will continue to grow and perhaps at a later point in time that
emerges as a secondary signature event . If private organization links with the
Easter egg hunt maybe that becomes also a quote, unquote, signature event, but,
honestly, this is one of the goals that I would move to strike, because I think that
we have great signature events from the block party, Dairy Days, Winterland
Parade. I think having staff resources devoted to try and create something new or
for something to be created just doesn't seem like the direction that I think that we
should be wanting to go.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I agree about Dairy Days. But I think I would lean more towards making it
very low priority and not spending staff resources into like sending people out trying
-- you know, that full-time person trying to find a signature event. I think that's kind
of a waste of time and money. However, be open to the idea that if something did
come -- and none of these ideas that I heard today I get so excited that I think
should be what it is. But if something does come knocking on our door that we are
open to it and, then, at that point, you know, look at it realistically and look at
spending some money and resources into creating it. But I am not necessarily
thinking that we send people all over the country to events trying to find something
to bring back.
Siddoway: Okay.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: And to both their points, I think that if it's intended to be such a low priority
that we are not investing or have no plans to invest energy into it, but I think
naturally we would be open to supporting things anyway, that it makes sense to
just remove it and not muddy the waters with other goals of the plan.
De Weerd: Works for us.
Siddoway: Anyone else or -- I'm comfortable with --
Milam: Strike it.
Siddoway: We can strike it and we will continue -- if we strike it it wouldn't mean
we are not open to other signature events, it doesn't mean we don't support Dairy
Days, it just means we are not allocating strategic staff time towards seeking new
ones. Okay. Thank you.
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De Weerd: Okay. Bruce, did you have anything?
Chatterton: Madam Mayor, besides noting that my staff have been furiously
working at the level just below the objectives and updating, no, nothing to add here.
We are working -- it's good to have a plan to work and we are working the plan.
De Weerd: Well -- and I think an important thing that you're working in each of
your areas to appropriately reflect the lead department or division within
Community Development, so that it's either assigned under building, planning,
economic development.
Chatterton: Madam Mayor, that's correct. We have made those assignments at
the tactical level.
De Weerd: Thank you. Questions from Council?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I guess this is questions and comments? Recommendations? Is that
the time? Great. You want to pass these down. So, I have spent considerable
time going through our strategic plan and I think it's really germinated from -- when
this was first presented I was really excited about our strategic plan and I have to
be really honest that each time we come back and talk about this my optimism and
my excitement for the strategic plan is less and less. Before you is -- this is my
draft of the strategic plan. You will notice some things are color coded. Anything
that is red are strategic plan objectives that I have recommended striking and I will
share with you for the most part they fall under a certain category. Arbitrary in
nature, zero percent completion within the past year. There is a couple specifically
related to the goal about either a city manager or the signature event that I
recommend striking. The items that are in orange are items that have changed in
terms of either a date or a completion level since this was presented to us in
February. When I initially had requested for a copy of the form that we had in
February, we ended up receiving an updated version and so I thought it was
important -- one of the struggles for me has been following the bouncing ball
related to the strategic plan because of the significant amount of goals, that I
thought it was important for us as Council to be aware when things have changed
from when they had been previously presented. So, you will notice, for instance,
Item 1-A-2, it's marked at a hundred percent. I believe when it was presented to
us in February that was not the case. Likewise, you will notice goals 5-C-1, C-2
and C-3, again, they were marked at certain various levels of completion and have
now changed to zero percent. Some of the things that we have talked about when
this process first began was how ambitious this plan was and I think it was
ambitious, but at least what I took away from the February meeting was it was so
ambitious that many of the directors didn't know where to start. Many departments
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didn't know where to start. Which was I think reflective of the very low completion
percentages that we saw in any of the goals that were supposed to either be
accomplished or began this year and so for me I think those are the low hanging
fruit that at least warrants discussion about if this -- if this was a strategic priority
that we wanted to look at last year and nothing happened with it, one, does it
deserve merit of being on our list. If it does, does it deserve to be at the rating that
it is or does it need to be modified and so I recognize that my final version that I
also have that I would be happy to share with you as well, that's a little bit more
cleaned up, it's probably not reflective of where Council wants to go, but I saw this
at least as a starting point of what I identified were options worthy of discussion.
Borton: Madam Mayor? What was the key again? What's red and orange?
Cavener: So, red are goals that I -- I'm suggesting we strike.
Borton: Okay.
Cavener: And for the most part they fall into the category of the goal is either
arbitrary in nature and typically has a zero percent completion rating over the past
year. The orange highlighted were goals that have changed, either in terms of
priority, start dates, or completion level from when this was presented to us in
February. And I apologize it's somewhat haphazard. This was me trying to fossil
together what I was hoping we could have received and provided a wide variety of
information in one snapshot view.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: How about blue and green?
Cavener: Blue and green were created by I think the computer that used this.
Green I believe is the strategic heading and I can't recall what the blues are for. It
was what was on -- in one of the versions that I either got off the website or it was
provided to me by Jaycee.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I have got a couple of questions for the people that are in the room. First,
Jaycee, is 3-D-2 -- is that the software for the strategic plan or is that meant for
something else? 3-D-2.
Holman: No. Madam Mayor, Council Member Palmer, other Council Members,
that is not what it is. That is -- once we get through to the point -- we have in the
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plan to develop the key performance indicators. It's a performance management
and analytics on different programs and things that the city does. So, no, that is
not the software.
Palmer: And, Madam Mayor, if I can keep going with further questions.
De Weerd: Uh-huh.
Palmer: Let's see. Bruce, I think this question would be for you. If I can find which
one it was. 1-C-3. Identify and preserve land for interactive educational
agricultural-based destinations. Right. And so Fields District is what immediately
comes to mind, but, then, the lady that presented to us -- this is another thing that
worries me is the lady that presented to us about the idea of locking down land
forever for an agricultural use, would what she was talking about be built into this
point?
Chatterton: Madam Mayor, Council Member Palmer, no, because of what we were
-- and we -- we are very interested in terms of this objective and the idea of a
learning farm, that basically is -- would be the intent behind the original Fields
District study, which was to do research, to have an agricultural experience and to
have a demonstration farm, possibly we have something like the New Ventures
Lab, but have it for agriculture, ag innovation. But ag preservation really is not
what we are trying to accomplish, unless you consider, you know, 40 acres of a
demonstration farm with -- surrounded by urban development to be ag
preservation. I don't -- I don't consider that to be significant ag preservation.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I don't want to argue with Councilman Palmer, but with all due respect --
and, Councilman Cavener, with respect to the time and energy that you spend into
working on this, I -- I would like personally would be to have each director be able
to respond to see this and respond to the comment and either -- either defend their
-- their point, where they are, or -- or take agreement stand. I don't think that --
you know, there is a handful of you guys in the room, but there may be some other
people who aren't here and aren't able to respond and I think that maybe if we
could schedule reviewing this and that aspect of it for a different meeting or -- or
respond in writing. I don't know how -- what the best way to be able to do that was,
but I'd really like to hear on each plan -- on each point from each director their
thoughts on Councilman Cavener's comments before I make any kind of decision.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
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Cavener: And I appreciate that comment, Councilman Milam. I actually think that
would be a great idea. That was something that I was hopeful to achieve. So, I
know that there is motivation from department directors to move forward with our
acknowledgement or acceptance of the plan , but if the rest of the Council feels
that's more prudent -- again, with all due respect to Council, I don't anticipate the
entire Council saying, yes, let's do this, let's cut a significant amount of these
strategic plan objectives, but to me I felt it was important to just identify those that
I think, based on my own subjective criteria what I thought at least warranted
having the discussion about cutting, in hopes that the directors would be able to -
- or whoever is in charge of each strategic plan would have the opportunity to -- to
respond and provide some context. But Madam Mayor -- and I don't know how far
down the rabbit hole Council wants to go, but I did want to stay at least with the
question to Bruce about Objective 1-C-3 about the ag. I believe when this was
presented to us in February it had a zero percent completion and is now listed as
a hundred percent. I'm just curious if you could articulate what's been
accomplished.
Chatterton: Council Member Cavener, that -- that is not a hundred percent
complete. So, we need to correct the document there and if -- if we can get that
information to Jaycee, that's -- I apologize.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: No. You're fine, because I needed more time to think about some of the
other things anyway. But on that maybe even adjusting the language. The word
preserve scares me. I hate the idea of eternally locking out a piece of land for one
-- one use. You know, if we were to -- to preserve -- not eternally, a piece of land
for a farm demo use or not -- they are still -- it's not legally binding that that's what
it will be forever and so maybe even if it was identify and look for opportunities to
create interactive -- I don't know how to word it. But to avoid the word preserve --
yeah. Promote. Yeah. Promote land for interactive -- that kind of thing -- would
make me feel more comfortable with that staying in there. Skimming over a lot of
the red ones that are in here are most of the ones that I had notes on otherwise.
There is a couple other ones that I would like to just throw away altogether. For
example, all the 4-Bs. It looks like Councilman Cavener has all but the last one
and, then, Councilman Borton had a note on -- especially about that last point and
should the city be doing it. So, I feel comfortable just getting rid of all 4-B and it's
here in red and there is nothing in red that I think I disagree with, except what I had
asked Jaycee about with the 3-D-2, with my understanding level of that point I'd
like to keep that one in. Other than that I appreciate and like what Councilman
Cavener put together. Those are my thoughts.
De Weerd: Other comments from Council?
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Holman: Madam Mayor, can I get a copy of the report you -- I'm fast and furious
taking notes. I don't have a copy of that. So, can I get a copy of it?
Cavener: Yes. I will send it to you right now.
Holman: Okay. Thanks.
De Weerd: I think, Council, certainly we would have loved this level of detail when
we brought it to Council last year, because there is a lot of work that goes into this
and certainly I have always been excited to think that we could reduce some of the
objectives, because I think that we could all be in agreement that 72 were too
many. But I -- I will have the -- the directors and the leads take a look at these and
I think bring this back at the next workshop on the 11th of April for further
discussion and -- yeah. So, I -- I think that gives each of the departments enough
time to take a look and see what they -- how they best want to respond. But I will
say -- and as I communicated to each of you -- that until we had an approved plan
it's very difficult for the departments to -- to start working it and calibrate what
makes sense in the workflow and as I started getting into it, it did change priorities
or start dates, which were captured in the -- the responses that were given to you
and -- and there were a couple of requests that -- for funding to accomplish one or
two of these as well that they didn't get, so it got sent back and had to -- to
reevaluate how the work was going to get done without the -- the resource that
was requested, so -- and some of that was presented in February when this came
in front of you. So, we will get this out to the team. They can provide you feedback
and comments and if you have any other -- any other items that you would like to
get additional information on, please, let us know and we can do that.
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: I would really encourage Council to take a look at the version that I sent
in to meet with the directors, to send your comments as well. Madam Mayor, I
appreciate your comments about wishing that we provided this level of feedback a
year ago. I think like directors we were overwhelmed with the amount of
information that was presented. I think Council at that time shared some 30,000
foot view concerns over some specific goals. We had I think a very well-rounded
discussion at that time, but the direction was given -- you're going to work this plan
for a year and there is going to be an opportunity for us to come back and discuss.
I think that Council has probably learned a lot about this plan over the past year,
directors have, and I think that the feedback that's provided is warranted for this
very particular time.
De Weerd: Okay. Well, we will set this out for the 11th of April and further discuss.
Again, if you have anything further, please, get with the lead department on that
and we can walk that into what we bring back.
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Borton: Madam Mayor?
De Weerd: Yes, Mr. Borton.
Borton: For sake of comment, it's listed a little bit in here, but --
De Weerd: Could you turn up your --
Borton: We are coming back --
De Weerd: Because we are getting --
Borton: -- coming back on April 4th? 11th? Workshop.
De Weerd: Workshop.
Borton: Not to be answered now, but one of the questions I had that we can
discuss in 3-E-4, the idea of priority based budgeting, we can discuss at the
workshop whether -- if that's to stay is it done on a pilot project or --
De Weerd: I think you were out of the room when we discussed it. Jaycee did talk
about it. We do have the consultant coming in next week to do a presentation in
front of Council. As you see what the -- the larger idea is, you can -- we are seeking
your feedback next week --
Borton: Okay.
De Weerd: -- when you have some more information on what that tool really i s.
So, she's on it.
Borton: Good.
De Weerd: Already ahead of you.
Borton: Good. To continue that, the comments that -- the inclusion of the scenario
village from my perspective is critical to include that. It ties into the CFP discussion
as well and I think the removal of the hundred healthiest cities -- not that that's a
laudable goal -- not a laudable goal, but it's not necessarily something that I think
the city should focus on and can control whether or whether or not we are able to
accomplish that seemed to be a bit outside the spectrum of priorities. But from of
a broader -- and we had answered Steve's question with regards to the signature
event, which was -- was the other comment. But with regard to what Mr. Cavener
has done, which is going to be extremely helpful, it feels like we are just now
starting a strategic plan and I think a lot of the reason that we are able to have
some granular discussion is the work that you have done, Jaycee, is phenomenal
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in not only leading the -- the IT portion of developing the framework that can allow
us to do this and now have this type of discussion is exceptional. You have done
a masterful job in getting us to a point to start.
Holman: Thank you.
Borton: It kind of feels like that -- that might be what we are doing, as clumsy as it
might be. So, it's exciting to see where this is going to go. But this kind of detail
comes because you have done what you have done. So, awesome work.
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: I think to Councilman Borton's point, I know that it's a challenging
timeline for Dave and IT to get access to the FTP portal on or near April 1st, but,
obviously, the closer we get to that date is ideal, so that we as a Council have an
opportunity to engage with that particular tool before we are back at a workshop.
I think could be helpful as well.
De Weerd: Because a majority of the work has already gotten into it anyway. So,
we will see how we can get that out there. Okay. Well, good.
Cavener: Madam Mayor, sorry. I hate to continue bringing up additional points,
but it would also be beneficial, in light of Mr. Chatterton's comments about goals
that being accurately reflected on the sheet that was provided to us, if t here could
just be a quick straw poll of directors and make sure that the information that's
included in that chart is accurate, so that we are looking at what is factual and true.
De Weerd: Yeah. We actually thought they all owned the information on it at this
point, so we will --
Cavener: Great.
Holman: Madam Mayor? Madam Mayor, Members of the Council, some of the
issue with that is we did a little bit of a tweak of the software kind of midstream.
We originally had it drilled all the way down to the detail. We were tracking hours
and costs and it was extremely complex. The calculations were very, very -- it was
just very -- spending more time updating the tool than actually doing the work. So,
what we did is since we had last spoken with you -- so I'm going to defend you a
little bit here, Bruce. We checked that -- what I was talking to you about with the
percentage complete, you weight each of your tactics towards the objective and
once that tactic is complete that's when a percentage complete shows for the
overall objective. So, in Bruce's case I pulled that one up and he had one tactic
that he had put in there one hundred percent complete, because he was doing it
the way we originally had designed the software before the change, so since that
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was the only tactic that had any weight to it, it, then, shows the objective as overall
a hundred percent complete. So, that was just -- probably got caught up in the
change of the software and I know you were fast and -- he was really impacted by
that change because of the 21 objectives and they are going in there and trying to
weight their tactics and kind of change that, so --
Chatterton: And just that, what Jaycee is saying, we -- we were aware of this
problem and we, obviously, didn't ferret out -- ferret out all of them and get them
corrected.
Cavener: I was excited. There has a hundred percent. That was really --
Chatterton: I think the Mayor would be happy, because we would have fully
implemented the Fields District in three months.
Holman: And, Madam Mayor, one more item if I may. It's -- that's -- what you're
seeing -- when I send that report to you that's the summarized report of objectives,
that shows percentage complete, if people are working on that every single day, it
might change every day. It is a snapshot in time of the whole software. It's not a
static document that I'm going in there and just putting in percentage complete,
there are -- when the Mayor spoke and Joe spoke or whoever it was about this
really feels like it's really the beginning of a strategic plan, the activity that I have
seen -- because I can see it as an administrator, I can see people building teams,
assigning tactics, putting teams and everything around each one of these tasks --
it's really exciting to see, because there is e-mails that are flowing back and forth
and people are being notified that they are now part of this team and there is a lot
of work being done in there. So, it is -- it will continually change. You will not get
that same report from moment to moment, because that report is to be a snapshot
of where we are at right then.
De Weerd: It will be a very useful tool, so --
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: Question for -- for Jaycee then. I light of that, is there a way for when
that report is sent to Council that we can see what changes have occurred since
the last time it's been shared for us? Again, it's -- this is four pages and if there is
a lot going on, then, for me to be able to digest all this information, I would like to
know what has changed from the last time this was shared for us. So, I don't know
if that's possible and that's something that for me would be incredibly helpful to be
able to understand where the changes are occurring and in what specific objective
and who is the lead on that.
Meridian City Council
March 21, 2017
Page 59 of 60
Holman: Okay. Madam Mayor, Members of the Council. So, you're asking for --
you will be able to see that within the individual objectives in the software. So, are
you asking for a report that can show changes since the last time you saw that
report? Is that what you're asking for?
De Weerd: Since the report they got for this meeting.
Holman: At this point, no. I would -- you can only compare it against the other
report that we have in the record. So, we don't have one that will show changes
since the last time you ran the report, because right now it's a dynamic report that's
just grabbing what's out there.
Cavener: Madam Mayor, I don't want to speak for the rest of the Council, but that
would be sufficient for me is if -- if you have got an updated change from when this
was first put on the record in February to whatever updated version is sent us with
some ability to be able to see the changes that have occurred , that would be
sufficient for me. Again, I don't want to speak for the rest of the Council. Maybe
I'm the only one -- I don't know if that's valuable to you as well, but I think it is.
Holman: I'm trying to technically think if they can do that or not. I'm sure they can.
I know I talked about this with Councilman Borton and he had said it's important
for them to see. Like they will say -- I give you a report in January that says Item
3-D-4 is 25 percent complete. He doesn't want to see six months from now -- he
wants to be able to see Items 3-D-4 is 30 percent complete, but he also wants to
see that it changed five percent -- the percent change since the last time we
brought it to you. So, I can do that as I come to you twice a year with these reports.
Is that what you're asking or are you asking anytime we run this report to see how
it changed from the last time?
Cavener: If you're asking me, if each time you run the report you send that to
Council, whether we choose to review or not I guess is up to us.
De Weerd: I think it's the twice a year that -- the bi-annual -- because it's going to
be a lot of manual --
Cavener: That -- that satisfies my need.
Holman: I believe we can do that, but I will talk to my IT --
De Weerd: We will address that on April 11th. Okay. Please reach out to the lead
departments if you have anything further.
Item 10: Future Meeting Topics
De Weerd: Okay. Council, upcoming events. Meridian Mondays. Please join us
out in the plaza out front at 6:00 p.m. and get active. The Closet -- the Leadership
Meridian City Council
March 21, 2017
Page 60 of 60
Meridian is having their Closet Bowl-A-thon fundraiser on March 29th. It starts at
6:00 p.m. at Big AI's. And encourage you to remember the Hillsdale Park
groundbreaking on April 7th at 2:30. So, if there is nothing further I would entertain
a motion to adjourn.
Borton: So moved.
Cavener: Second.
De Weerd: All those in favor. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 8:57 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TA Y DE WEERD
ATTE
C. JAY C&LES, CITY CLERK
1/y/do/�
DATE APPROVED
0 PO
1�G
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6A
PROJECT NUMBER:
ITEM TITLE:
Approve Minutes of March 7, 2017 City Council Regular Meeting
MEETING NOTES
F' APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council March 7, 2017
A meeting of the Meridian City Council was called to order at 6:07 p.m., Tuesday,
March 7, 2017, by President Keith Bird.
Members Present: Keith Bird, Joe Borton, Genesis Milam, Luke Cavener, Ty
Palmer and Anne Little Roberts.
Members Absent: Mayor Tammy de Weerd.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Bruce Chatterton,
Jamie Leslie, Parry Palmer, Steve Siddoway, Clint Dolsby and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
___ Mayor Tammy de Weerd
Bird: All right. Welcome to the regularly scheduled City Council meeting of
March 7th, 2017. It's 6:07. We are seven minutes late. I apologize for that. Roll
call, Mr. Clerk.
Item 2: Pledge of Allegiance
Bird: Thank you. Next -- if everybody would join us in the Pledge of Allegiance
to the flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Justin Jordan with Real Life
Ministries
Bird: We will have our community invocation by Justin Jordan from Real Life
Ministries. Justin, if you would lead us.
Jordan: Thanks, City Council. Let's pray. Lord, as we gather here tonight as a
community with the City Council, we pray, Lord, that as all great cities,
organizations, businesses, faith communities, it's always built around leaders
who have a character and a pursuit of excellence that matches their character,
Lord, and we pray, God, tonight for all the leaders tonight as they lead our city in
making decisions for what's best for our city. We pray, Lord, for all of the people
that work in this building, that they would continue to pursue what is right and
good for this city, not only for our generation, but for the next generation as well.
Meridian City Council Meeting
March 7, 2017
Page 2 of 31
We pray for those that are here tonight at the meeting, God, that they would be
able to contribute to this city by communicating needs, wants, and different things
that make this community great. We pray they be heard, that there be ability to
work together and, God, that you would continue to bless this community like you
have. And, Lord, that we would continue to be an example to others of what it
means to live in relation with one another, to love one another, to serve one
another, to bless one another and, Lord, that you continue to provide places for
people to thrive here in the City of Meridian. We thank you for this leadership
and, like I said, I pray for their character, their hearts, and you continue to mold
them to be the great leaders that we need them to be for our city. We pray this in
your son's name, amen.
Bird: Justin, I would like to give you a pin, if you haven't had one before.
Jordan: I have got one.
Bird: You got one. Thank you very much.
Item 4: Adoption of the Agenda
Bird: Okay. Next item on the agenda is the adoption of the agenda. Mr. Borton.
Borton: Mr. President?
Bird: Mr. Borton.
Borton: There are no proposed changes or additions to the agenda, so I move
that we adopt the agenda as published.
Cavener: Second.
Bird: I have got a motion to adopt and a second , the agenda as published. All in
favor say aye. Any opposed?
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Approve Minutes of February 21, 2017 City Council
PreCouncil Meeting
B. Approve Minutes of February 21, 2017 City Council
Regular Meeting
Meridian City Council Meeting
March 7, 2017
Page 3 of 31
C. Agreement for Connection to Sewer Service: 313 W.
Cherry Avenue
D. Golden Grove Heartland Townhomes Property
Management, LLC Water Main Easement
E. Final Order for Rainier Villas (H-2017-0008) by
Intermountain Pacific, LLC Located West of N. Meridian
Road, South of W. Pennwood Street and North of W.
Corporate Drive
F. AMENDED Findings of Fact, Conclusions of Law and
Order for Silverstone Apartments (H-2016-0060) by
DevCo, LLC Located 4225 E. Overland Road
G. US 20/26 Corridor Environmental Assessment Letter
H. Gift Deed from Thomas Coleman for Reta Huskey Park
Bird: Next item, Consent Agenda.
Borton: Mr. President?
Bird: Mr. Borton.
Borton: I would move that we approve the Consent Agenda as published and for
the President to sign and the Clerk to attest on all papers.
Cavener: Second.
Bird: I have got a motion to approve the Consent Agenda with a second and for
the Mayor -- or the President to sign and the Clerk to attest. Roll Call vote, Mr.
Clerk.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From the Consent Agenda
Bird: Okay. Nothing was pulled from the Consent Agenda.
Item 7: Community Items/Presentations
A. Mayor’s Youth Advisory Council Update
Meridian City Council Meeting
March 7, 2017
Page 4 of 31
Bird: So, we will go down to Item 7, the Community Items/Presentations. The
Mayor's Youth Advisory Council update. Young Lady.
Bradford: Okay. Members of the Council, I am Susanna Bradford and I am the
vice-chair for the Mayor's Youth Advisory Council and this is the update for the
month of February and last month -- or last Monday we had Ignite Youth at the
Idaho Party Barn and we had six different presenters give presentations on a
variety of topics. Our presenters included MYAC'ers and just community
members and we learned about anything from starting your own small business
to -- to dinosaurs -- we learned about dinosaurs and it was super cool to hear
about whatever the presenters wanted to talk about. There we go. Okay. And,
then last night we had a fundraiser at The Counter for -- to raise money for our
NLC trip, which is this weekend. We have a few members of the exec council
that will be going to Washington D.C. for the National League of Cities
conference and it was -- it was a good turnout. There were -- we got a good
turnout from that. And, then, just as a look ahead we have NLC in Washington
D.C. this weekend and we are working on our STAND grant and we will get more
information about that as it comes closer and we are also working on school
surveys that we are going to take into the schools to give students, so that we
know how they feel about Meridian and how they feel about like safety in
Meridian and what their place is. And that's all. Are there any questions?
Bird: Council, any questions for the young lady?
Cavener: Mr. President?
Bird: Mr. Cavener.
Cavener: A couple questions about your STAND grant. I'm just curious what
MYAC is planning to work on related to STAND and kind of what they are
submitting for funds for.
Bradford: Uh-huh. I think it's -- I'm not positive what the project is. I'm not
working on it. We have other people in the exec council that are working on it.
But I know they are trying to work on something to do with parents smoking in the
car with children under the age of 18 when they are present in the car.
Cavener: Mr. President, additional question if I may.
Bird: Yes, Mr. Cavener.
Cavener: I'm just curious what membership looks like right now. I know you
guys just seem to get bigger and bigger every time.
Bradford: Yeah.
Meridian City Council Meeting
March 7, 2017
Page 5 of 31
Cavener: I'm just curious what your current membership is.
Bradford: It always dwindles after Christmas --
Cavener: Sure.
Bradford: -- so right now we are -- we are hanging on, but we are getting pretty
small, so -- yes.
Cavener: Okay.
Bird: Any other questions? Thank you, young lady.
Bradford: Thank you.
B. Solid Waste Advisory Commission Annual Report
Bird: You bet. Mr. Cory on the Solid Waste Advisory Commission annual report.
Thank you for being here, Steve.
Cory: Thank you, Mr. President and Members of the Council. I want to express
my appreciation for this opportunity to go ahead and review the activities of 2016
for the Solid Waste Advisory Commission. Introducing myself. Steve Cory. I'm
chairman of the commission and I get the opportunity to make this presentation
on behalf of the commissioners. We have a very strong, active and full
commission and we have had some changes over the course of this last year .
Mayor Corrie, Youth Commissioner Chambers and commissioner and former
chairman Nancy Mann all chose to do some other activities over the course of
the year and the commission very much wants to thank the Council for keeping
us at full capacity. We appreciate the variety of citizens that you're able to give to
us to represent the community. One of the activities that the commission takes is
the oversight of the community recycling fund program or CFRP -- CRFP. I want
to report to you that we are starting to get cash inflows into this account and it's
now a little bit over 11,600 dollars. To that effect we have opened up a
conversation with the Parks and Recreation Department and also with the
Meridian Arts Commission about a joint project that would go ahead and place
benches in city parks. This happens to be some work of artists that we found
fairly interesting, but we have got another project that's -- another type of bench
that's really developed some interest amongst the group and we are looking
forward in the near future to be able to come before you with a joint presentation
on something for the community. Looking back at the activities of 2016, early on
in the year we went ahead and presented a report to memorialize the origins ,
development, and current conditions of recycling in Meridian. We documented
the interplay of conditions and market variables and SWAC investigated services
and fees charged locally and throughout the west, pertinent contracts and other
industry resource information. The report compared how other local cities in the
Meridian City Council Meeting
March 7, 2017
Page 6 of 31
county apportion residential recycling risks versus revenue with Republic
Services. As a result of that work SWAC developed a greater knowledge of the
complexities of the recycling industry, a closer working relationship with Republic
Services and other local stakeholders, and a collective resolve to find innovative
new programs to support the CRFP. Another one of our activities was the
development of the Hand-In-Hand We Recycle program. SWAC created the
program -- the program with the support of Republic Services and Western
Recycling. Both Republic Services and Western Recycling agreed to donate
services so that close to a hundred percent of the revenue earned can be
returned to the CRFP. The program creates a mobile collection opportunity that
we can take to events within the community. From its title to the painted hand
prints of local recyclers, the program's objective is to promote that it takes
everyone in the community to recycle in order to improve the quality of life for
everyone in the community. It provides an opportunity for multi-family
households to participate in recycling and it promotes recycling generally with its
positive message, it's easily accessible reaching location near the Meridian
transfer stations gatehouse and it gives us the opportunity to educate the
community on the effect of contamination of the recyclables and the effect that
contamination has on the value of both single stream recycling that happens at
the curb and the commingled -- well, the source separated material that comes
through this end process. It was -- it rolled out very nicely with no cost to the city
or citizens directly and so we were very proud of the way that that rolled out . We
launched the program during the Public Works Expo with the activities that I have
just discussed and, then, followed it up with Republic Services entering in the
Dairy Days parade. SWAC commissioners and Republic Services
representatives walked the parade and handed out educational materials. We
went ahead and distributed bookmarks throughout City Hall and around the
community to further explain the program. SWAC initiated an annual activity at
the Public Works Expo. SWAC answered questions and educated the public on
clean recycling and Youth Commissioner Jacob Chambers was able to obtain
reusable bags from Albertsons to give away as swag during the event. Republic
Services donated some games that we could use and some more swag to give
out for the participants in those games. I want to say that SWAC -- the
commissioners are very excited about expanding the educational materials that
we can hand out in this year -- the second year of participating in the expo.
SWAC received numerous presentations throughout the year with Pacific
Recycling refreshing our understanding of their operations and Republic Services
detailing numerous aspects of their activities. SWAC handled numerous
activities to improve services in the community, including obtaining compliance
by contractors and you haulers, developing a rate chart to compare costs in the
Treasure Valley and maintaining a services chart to facilitate citizen, knowledge
something they can go to to see what they can receive at the curbside and
resolving questions about container standards. SWAC vetted and produced a
recommendation on safe and efficient collection of waste and recyclables at
schools and -- and commercial entities in the city. We thank the Council for their
consideration and support of that ordinance change. SWAC formed the annual
Meridian City Council Meeting
March 7, 2017
Page 7 of 31
rate adjustment review vetting proposed changes and recommending approval to
the Council. Again, we thank you for your consideration. SWAC participated in
the county solid waste advisory committee. The committee has been a valuable
path for communication between the communities and Ada County and
numerous issues were discussed throughout the year. The committee is being
renewed at this time and we look forward to the continued collaboration effort. I
was -- had the pleasure to represent Meridian at that committee meeting and in
my -- when I had to take a break with it, Commissioner Caldwell was able to fill in
for me doing admirably. I want to take a second and talk about 2017 and the
things that are -- that we are looking forward to. We are promoting -- going to
continue promoting that Hand-In-Hand We Recycle program. Continue the
development of a five-year strategic solid waste plan for the City of Meridian and
if it were developed to bring it forward for your consideration. We will continue
monitoring glass recycling and yard composting market trends. We are closely
monitoring the -- well, Republic's pilot grass recycling program in light of the
major changes that Boise is planning to implement this coming year . We will
continue to participate in the Ada County Solid Waste Advisory Committee. We
will participate in the Ada County Hazardous -- Household Hazardous Waste
Program meetings and Commissioner Nelson has been attending those
meetings and representing us quite well. We will continue to provide training with
Republic Services and staff commissioners assistance for code enforcement
officers on solid waste ordinance, including, but not limited to, sections pertaining
to you haulers. We will do continued expansion of the role of the youth
commissioner to coordinate with MYAC on many activities that we have
throughout the year and, then, we are going to -- we are working on a new
program, which is the presentation following this one on a Trash To Treasure
program. So, I will go into that next. In conclusion, it's been a very productive
year for SWAC and SWAC continues to gain experience and appreciation of the
many challenges facing the solid waste and recycling industries. SWAC's
commitment is steadfast to work with our partners to identify and recommend to
the -- to you, the Council, improved physically sound, trash and recycling
services and programs for the benefit of Meridian residential and commercial
customers and SWAC looks forward to an even greater productivity in the year to
come. And with that I would stand for questions or direction.
Milam: Mr. President?
Bird: Mrs. Milam.
Milam: Thank you, Steve, for the very thorough report and it's nice to see so
much of your -- of your team here to support you tonight. There is a sudden
increase over the last year in the community recycling fund and I think we were
working on that close to zero balance for a few years it seemed like. Can you tell
-- can you just elaborate a little bit of where that money has come from ?
Meridian City Council Meeting
March 7, 2017
Page 8 of 31
Cory: Markets have been extremely soft for a number of years . There were a
number of problems. There was a port strike over on the west coast that made it
so getting recycled materials to China was not as possible and that created a lot
more material that was going to the domestic aluminum recyclers and -- and
cardboard facilities and such and a lot of those resolved themselves and, then, I
would say that the attention that was given over the last couple of years to the
program was very beneficial to us when we issued the report a year ago and
there were some efficiencies that were found and were put in place and,
basically, we are just seeing the market come back together, the economy get a
little bit stronger, a little bit more demand for cardboard and aluminum and
various other things and so were benefiting from that improved situation .
Milam: Mr. President, one more question.
Bird: Mrs. Milam.
Milam: Thank you, Steve. I mean that's wonderful to see those funds just rise so
much. On the Hand-In-Hand We Recycle -- I love that program. Sorry. I know
Andrea fills it daily. But do you know who else -- or where else the products are
coming for into that utility that we are receiving so much money back?
Cory: Well, one of the great services that that is providing is that a lot of our --
our apartment complexes and other facilities did not have the -- were not
designed originally to have the dual bins for garbage and, then, for recyclable
materials and so as this program was developed those residents didn't have an
ability to go ahead and participate and so we are seeing quite a few people come
over with their materials -- strong indications that that's what we are getting is
that these people getting the chance to recycle where they really didn't have an
opportunity before.
Milam: Wonderful. Thank you.
Cavener: Mr. President?
Bird: Mr. Cavener.
Cavener: Steve, I look forward to your presentation. I think you're a great
representative of the commission and it's great to see so many of them here. In
your report you alluded to some potential changes occurring in the municipality to
the east of us and can see or read in the paper about the city of Boise moving to
composting. Is that something that SWAC has discussed and is there any
information that you're prepared to share with us tonight?
Cory: You know, the commission has considered this a very important topic and
for years we have educated ourselves on composting activities. We felt that as
far as we could go in a very unsure situation was to initiate the pilot program that
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March 7, 2017
Page 9 of 31
we have had over the last couple of years. That pilot program allowed citizens of
Meridian to go ahead and pay a subscription fee and they could have their grass
picked up and delivered to one of the farms south of town and it was put together
into a soil amendment and, then, applied to the farms down there and used for
agricultural purposes. We felt like that half step was a good starting point,
knowing that Meridian -- that Boise was approaching this from a whole different
standpoint. Their council is indicating that their citizens are willing to go ahead
and do a program for grass and leaves that's fully orchestrated by the city . We
don't really know what -- we don't presume what would be appropriate for
Meridian, but we knew that that would be half the material in this county and it
would significantly affect the market and so Boise is moving to a process to have
another can at each of the residents where grass and, actually, food scraps,
banana peels and other things, would be picked up and it would be delivered to
the -- to their property out on Kuna Mora Road to allow it to be composted and,
then, provide compost to their citizens and they have created a fairly structured
fee system, essentially, building participation into their costs and, then,
presuming that you actually participate , then, you get a little bit of a break and if
you compost on your property, then, you can get a waiver and some other things.
It's certainly a pretty major impact to the Treasure Valley and the use of this
material. I think our position would be that we will try to work up a good report on
this and if it works for you to maybe talk about some things that we think might be
more attuned to Meridian citizens and , then, present it to you for your
consideration. I know in talking with Boise, their view is that their program will
take a little bit of time to stabilize and , then, they will go ahead and open it up
later on for other communities to participate and add on, but I'm not really sure if
that necessarily matches the way our citizens think. So, we are not prejudice on
this yet. We are not even sure how -- of all the facts associated with it, but we do
intend to go ahead and pull it all together and present it to you sometime this
year.
Cavener: Great. Thank you.
Bird: Any other questions at this point? Thanks, Steve, and thank you to all your
commission.
C. Solid Waste Advisory Commission: Trash or Treasure
Pilot Program
Bird: And I see the next item you and Brett is going to present that. Are you
ready to do that, too?
Cory: Yes.
Bird: Let's do her.
Meridian City Council Meeting
March 7, 2017
Page 10 of 31
Cory: Mr. President. Yeah. And I do want to go ahead and thank our
commissioners that are here in attendance.
Bird: Yes.
Cory: Why don’t you stand up. I have really appreciated their work with me and
I'm glad they are here.
Bird: Thank you.
Cory: Thank you for your indulgence on that. The commission had the great
opportunity this year to have one of our citizens go ahead and bring forth
something that he had observed in another community and so I want to go ahead
and bring Brett Baranco, a member of our Meridian Police Department, up here
and he's going to go ahead and go into the details of it, but it was something that
really energized the commission and we think you might be very interested in it .
Bird: Thank you, Steve. Welcome, Brett.
Baranco: Thank you, Mr. President, Council Members. And, again, thank you,
Steve, for that introduction. My name is Brett Baranco, I am the chairman for
Trash or Treasure subcommittee and on February 22nd I was able to go in front
of the Solid Waste Advisory Commission and speak to them about this program
in hopes that they would vote for me to come forward to you guys today and as
you can tell unanimously voted an approval for me to share with you guys my
program. But first before I go into it, I do want to paint a little bit of a face that
was able to introduce this idea to me. It would be my family, specifically through
my wife Katie Rush, her sister's family. The Claus family. They are from Stony
Plain, Alberta, Canada, and the woman in the picture would be her sister Janine
Claus. Her husband Matt Claus. And their three beautiful children. In the middle
would be the oldest Abigail. For short Abby. On the right would be the middle
child. Rebecca. For short Becca. And, of course, you can't -- can't look away
from that little one, Karas in the purple shirt. One day Matt discovered a rash
near his armpit that wouldn't go away no matter what the doctors did to treat it.
They found out that he had melanoma cancer and on April the 19th , 2016, last
year, he did succumb to it and these three pictures were the last times these girls
got to see their father alive as they said their final goodbyes . My wife and I went
up to Stony Plain at the end of April to attend his funeral and to help our sister
around the house or in any way that we could for her eventually move back to the
States. While we were up there we found out about a program that has been
going on for ten years at Stony Plain, that one weekend annually the residents
would place unwanted items at the edge of their yard in hopes that someone will
come by and take it for their own use . The hunt for hidden treasure that might be
junk to one person, yet of use to another. If the items weren't taken, the local
garbage collectors would come and take what was left to the landfill. It was,
actually, truly amazing to experience firsthand. While helping my sister clean her
Meridian City Council Meeting
March 7, 2017
Page 11 of 31
house for the eventual move, we were able to get rid of so much stuff that would
have cost us time and money to give away, sell, or take the landfill ourselves, not
to mention the many times of me wishing that I was in the States, so that I could
bring back a lot of other -- of the residents' stuff myself. Seeing the community
come together to repurpose old items made me think that Meridian would be a
perfect place to have a program such as this. Since the City of Meridian strives
to be a place that is full of diverse activities to keep itself s eparate from other
cities and SWAC seeks programs to programmers -- to promote recycling in the
community and to divert materials from the landfill through focus of the se four
R's, reduce, recycle, repurpose and reuse, Meridian would be a perfect place to
make this idea work. So, I was able to bring this topic to the Solid Waste
Advisory Commission on June 26th, 2016, of last year, but they were missing
close to half of their board members, so they wanted me to come back to their
next meeting on July 27th. During this meeting the board members voted
unanimously to create a subcommittee to work out the details and create the
plans for a pilot year. This was when I was introduced to so many wonderful
people who helped put in their own time and efforts into this program. Without
these people and their dedication to the idea of Trash or Treasure this would
have been lost. I am truly appreciative to everyone involved. And forgive me if I
do mispronounce a name. Andrea Pogue. Genesis Milam. Rachele Klein.
Scott Walters. Steve Cory. Steve Sedlacek. Justin Jensen. Kaycee Emery.
Ken Corder. Cade Coltrin and Burney Glen HOA. Tim Dublin and Copper Basin
HOA. Cheryl Iseri. Carman Wilson. And Leslie McClurg with Havasu Creek
HOA. And Mike Madsen with MGM Association Management. Once again, I
cannot express how thankful I am to these individuals and communities for their
support. The Trash or Treasure subcommittee gathered for nine one hour -- nine
one hour meetings. The meetings were a mix of people in attendance, but we
were able to work hard and crackdown on details for the pilot year. This is the
logo that we came up with that we thought would reflect well on Meridian's views
and standards. We came up with the tagline give your unwanted items a chance
for a new beginning. We feel that really represents the purpose behind the
program and recycle instead of throwing away. We felt a good time to initiate this
program for the pilot year would be April 29th thru April 30th . The reason is
because of Meridian's already program that is in use spring cleanup. This is
what also made me think that the program could work for the beginning, because
Meridian has already worked so hard to create spring cleanup , as well as having
a few years of successful runs. But instead of throwing away the items, this is
where Trash or Treasure would really come in handy to merge with spring
cleanup in an attempt to get rid of the unwanted items before taking them to the
landfill. I have used spring cleanup myself before with happiness, but also a little
bit regret, because I got rid of something that could have been used by someone
else. I was lazy and it really wasn't a good donatable item , but now it's in a
landfill and Trash or Treasure could have given my items a second chance and
use. Spring cleanup in some residences is May 1st and that is why we thought
April 29th and April 30th would work well for Trash or Treasure and I should note
that the treasure hunt that Stony Plain does will not allow multiple items to the
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landfill that Meridian actually does, which means this will be an easier program
for people to participate in and more options for items to get rid of. We are not
sure at this point if the event will be targeted to a specific community every year
or to be a citywide event, but we didn't want to unleash this program to everyone
in Meridian on the first year. So, we picked a target area of HOA neighborhoods
that would find interest in participating in the first year. We came across Burney
Glen, Copper Basin, and Havasu Creek. All these neighborhoods loved the idea
and wanted to make Trash or Treasure a success. With these three
neighborhoods combined it will give us 488 residential homes to work with in
seeing what will happen during that weekend and I should also note that all of
these residents will have a garbage pickup Monday, May 1st. We were able to
develop a flyer that gives the details about Trash or Treasure. Republic Services
has graciously expressed support in paying for the cost of these flyers. The
flyers will be posted on the HOA Facebook pages and NextDoor accounts four
weeks prior to April 29th. The subcommittee, as well as possible MYAC
members, will, then, go out two weeks priors -- two weeks prior throughout the
neighborhoods and rubber band them to the doors. This will also be sent via
HOA and MGM Management e-mail to the residents Wednesday before April
29th. We feel this will be help embed the idea of Trash or Treasure before the
final weekend. We were also able to create a video that will be used to promote
the who, what, when, where and how of Trash or Treasure. Once again,
Republic Services has generously purchased the video , so that we may use it on
the city YouTube channel, through a link that is on the flyer and we will be using
the e-mails that will be sent via the HOAs and MGM Management's e-mails. I do
have the video. However, due to the technical difficulties I sadly will not be able
to play it. I know. It is very good, as you can hear in the background. But I will
have Andrea Pogue send to you -- everyone, so that you guys can witness it.
We thought having a vertical banner at the entrances of the HOA neighborhoods
would help spark interest into Trash or Treasure. They will be erected two days
prior to the weekend of the event and, once again, will be paid for by Republic
Services. I absolutely cannot express the gratitude we have towards Rachele
Klein and Republic Services for supporting us so much. When the day of the
event comes a few subcommittee membe rs will patrol the area, taking pictures,
documenting what's being put out, what's being picked up and just the general
foot traffic. We will also seek the aid of MYAC members in helping us obtain
these notes. Victoria Madrigal with MYAC and SWAC made a clear point to get
MYAC and her school involved with this task, that we are truly grateful to her. At
the end of the weekend, after Republic Services has picked up the remainder of
the items, we will have the HOAs and MGM send an e-mail that contains a link to
the Survey Monkey to ask a few basic questions about the community
experience. Questions like did they participate. What items did they place out.
What items did they find and keep. What were their overall thoughts on the
program, as well as a few other questions that the committee will fine tune. To
make sure no clutter is left on the streets, a week or two past the event we will go
to Meridian police code enforcement in help searching for any violations that
might be present. And, then, the subcommittee will once more gather to view the
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results and present them to the Solid Waste Advisory Commission and to the
City Council. If the event is a success, which it will be, we will create a news
release to show the community what was done and create interest and future
Trash or Treasure events. So, to sum up, Trash or Treasure will be a creative
and community involved program that promotes repurposing before disposing.
We will attach to your already in use program spring cleanup for the pilot year will
be held on the weekend of April 29th and 30th and will take place for the first
year in the Burney Glen, Copper Basin, and Havasu Creek communities. The
Trash or Treasure subcommittee will come together once more after the event
and present the final findings of the outcome to SWAC and City Council. Not to
mention that the pilot year will cost the city zero dollars.
Bird: We like that.
Baranco: Trash or Treasure. Where one person's trash is someone else's
treasure. And now I would like to -- actually, I was going to play my video, we
don't have a video, so as chairman of Trash or Treasure subcommittee I would
like to thank you for your time, answer any questions you might have, and
ultimately ask you to vote to allow Trash or Treasure to become a part of
Meridian city. Thank you.
Bird: Council, any questions for Brett?
Milam: Mr. President?
Bird: Mrs. Milam.
Milam: Brett, great presentation. Obviously, I'm a big supporter, also on the
subcommittee. Did you want to explain the MJC or logo or --
Baranco: I was trying to sneak it in, but --
Milam: Well, you want to point that out.
Baranco: It is my brother's initials. Matthew Johnson Claus. MJC.
Milam: A little tribute to your brother-in-law. I think that's really -- really special.
Bird: Any other questions, Council? If not, I would entertain or --
Cavener: Mr. President, I will make a motion. Brett, great -- very thorough
presentation. As someone who as a child enjoyed going to my grandparents'
house, because we make the annual trip to the dump where I would find my
treasure. This intrigued me, but as I have always learned, though, sometimes
some people's trash is just trash. I was a little concerned when I first started to
hear about this, but I think the plan as it coincides with spring cleanup was very
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thoughtful. It appears you have done your due diligence and I like that it is being
centralized in three neighborhoods. Can't wait to see what you guys accomplish
with this. So, with that, if Councilman Milam is okay, I want to -- I don't want to
step on your toes and make the motion, but -- all right. I would move that we
accept the presentation for the Trash or Treasure pilot program and allow that
program to occur the date presented.
Milam: Second.
Bird: Okay. You have heard the motion and the second. Mr. Clerk, roll coll.
Let's roll call it.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
MOTION CARRIED: ALL AYES.
Bird: Thank you, Brett, very much.
Baranco: Thank you, everyone. I really do appreciate it.
Bird: Thank you for your hard work. We appreciate it.
D. Historic Preservation Commission: Budget Amendment
for Certified Local Government Grant in the Not-to-
Exceed amount of $3,500
Bird: Okay. Hillary, we have got Item B, Historic Preservation budget
amendment.
Bodnar: Hi.
Bird: Good evening, Hillary. How are you?
Bodnar: I'm good. How are you?
Bird: Very good. Thank you.
Bodnar: Wonderful. Mr. President, Members of the Council, I am presenting a
budget amendment on -- for the Historic Preservation Commission. On February
23rd we were given a letter of award from the Idaho State Historical Society for a
grant for 3,500 dollars for the Meridian Walking Tour update. Right now, as you
guys know, we rolled out the walking tour in two phases. So, we actually have
two separate brochures which can be confusing to people at times and we have
actually ordered more of a single brochure with the -- knowing that we wanted to
eventually combine them, but we had a lot left over and we didn't want to get rid
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of something that we have already printed and purchased and so, conveniently,
we are getting close to the end of our two separate brochures and we had the
opportunity to apply for a certified local government grant from the Idaho State
Historical Society and we were awarded that grant. So, they are willing to match
all of the funds to, basically, update the design, they are not exactly consistent
with the updates and content and, then, reprint a combined brochure for the
walking tour. So, the budget amendment before you is, essentially, asking for
spending authority for those grant monies that were awarded to the Historic
Preservation Commission.
Bird: Any questions for Hillary?
Borton: Mr. President?
Bird: Mr. Borton.
Borton: Real quick. Hillary, while you're on the topic, can you give us an update
on the development of the walking tour app?
Bodnar: Yes.
Borton: I presume these funds can't be used towards a digital version.
Bodnar: These funds can't be used towards the app, but we will be able to
include a link, you know, like a scan to that app or information off that app in the
brochures also, which is another good reason. The app is, essentially, a digital
brochure, so that would be updated a lot more frequently and has a lot more
content. At the next HPC meeting, which is Thursday, we are doing training for
the app that's, essentially, ready to be rolled out for the public.
Borton: Great.
Bird: Any other questions? Mr. Palmer.
Palmer: Mr. President, I move we approve the budget amendment for 3,500
dollars.
Milam: Second.
Bird: You have heard the motion to approve for the budget amendment of 3,500
dollars and the second. Roll call, please.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
MOTION CARRIED: ALL AYES.
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Bodnar: Thank you.
Item 8: Action Items
A. Continued from February 28, 2017: Final Plat for Movado
Estates Subdivision No. 1 (H-2017-0004) by DevCo, LLC
Located at South Side of E. Overland Road, Between S.
Topaz Way and S. Cloverdale Road
B. Continued to February 28, 2017: Final Plat for Movado
Estates Subdivision No. 2 (H-2017-0005) by DevCo, LLC
Located South Side of E. Overland Road, Between S.
Topaz Way and S. Cloverdale Road
C. Final Plat for Movado Subdivision No. 3 (H-2017-0012)
by Dave Evans Construction, LLC Located South Side of
E. Overland Road, Between S.
Topaz Way and S. Cloverdale Road
Bird: Thank you, Hillary. Okay. Going to Action Items. A, B and C has been
asked to be continued to March 21st, because some of the plats -- current
corrections needed to be made to the plat prior to approval. I would entertain a
motion, if it's ok with you, Council, to continue those three items to March 21st.
Borton: Mr. President?
Bird: Mr. Borton.
Borton: I would move that we continue Items 8-A, B and C, that's H-2017-0004,
H-2017-0005, and H-2017-0012 to March 21st, 2017.
Cavener: Second.
Bird: Okay. You heard the motion and the second. All in favor say aye. Any
opposed? Passes.
MOTION CARRIED: ALL AYES.
D. Continued from February 28, 2017: YMCA Building
Permit Partial Fee Waiver Request
Bird: Okay. Continued from February 28th, the YMCA building permit partial fee
waiver request. Mr. Siddoway.
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Siddoway: Mr. President, Members of the Council, I was before you last week,
so I'm happy to give as much or as little as you would like tonight. I do want to
thank you for allowing us to hold an initial conversation last week while Madam
Mayor could be here, as well as the vice-president David Duro, who are both out
of town this week. Some highlights may be worth mentioning. Last year we --
the city entered into a partnership with the YMCA for the project known as The
Hill in south Meridian, which will include a park for the city, as well as the -- the
YMCA, Hillsdale Elementary School is already there, and we are, basically, in a
partnership where we try to act in good faith to the benefit of each other and to
the benefit of the project. Examples on Y's side toward the city have included --
they are planning to build a parking lot for the park. They are handling on the
land -- accepting land donations until the property lines can be determined and
last year they sold us the Home Court at a favorable price, so that those
proceeds are not slated to be used at The Hill. The request before you tonight is
to consider waiving any portions of the building permit fees that are considered
indirect fees or soft costs. Bruce Freckleton presented last week. You have his
memo. Just as a quick summary, they are not proposing any waiver of the
planning division fees. No waiver of the land development division fees. Both of
those are already paid. They are not proposing any waiving of the Public Works
Department fees, including sanitary sewer and water assessments or water
meters. And they are also not proposing any waiver of police or fire impact fees.
The portion that is proposed to be waived is part of the permit fees that are the
city's cost for overhead. The -- a portion that is paid to -- by the city to
independent contractors are the hard costs that are not proposed to be waived .
In summary, the amount of soft costs proposed to be waived would amount to
$104,208.07 and I will stand for any questions.
Bird: Any questions, Council, for Steve? Okay.
Siddoway: Thank you.
Bird: Thank you, Steve. What's your pleasure, Council?
Little Roberts: Mr. President?
Bird: Mrs. Little Roberts.
Little Roberts: I move that we accept the proposal and waive the soft cost fees
not to exceed 105,000 dollars.
Cavener: Second.
Bird: Got a motion and second to approve. Any questions?
Palmer: Mr. President?
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Bird: Mr. Palmer.
Palmer: I know we jumped to a motion, but I know it's not designated as a public
hearing, but I'm curious if we have interest in hearing from anybody from the
public, should there be anybody that would like to testify on it, which it looks like
there is.
Bird: Council, what's your pleasure? My pleasure is okay. We have got a
motion and a -- and a second.
Cavener: I will withdraw.
Bird: Do you want to withdraw your second?
Cavener: I will withdraw the second.
Little Roberts: I will withdraw my motion.
Bird: Okay. Anybody in the public wants to testify? State your name and
address, please.
Wardle: Thank you, Mr. President, Members of the Council. Shaun Wardle,
2239 East Griner Street here in Meridian. Thank you for j ust a brief opportunity
and thank you for holding this item over. I wasn't able to make it last week based
on sort of a short agenda notice. So, I appreciate just a brief question. Actually,
I have one question as I read through the staff report I noticed that there are
references to things that have not taken a precedence, so one of the questions
that I had either for staff or for the Council is what other fee waivers have been
approved by this body for projects?
Chatterton: Mr. President, Council Members, to my knowledge -- I'm not sure I
have a complete list over the years, but since I have been around the Girls &
Boys Club there were a considerable number of fee waivers associated with that
project. I'm not recalling any other off the top of my head.
Bird: Bruce, Council, I -- I know that we -- and I'm not too sure that we didn't
waive some fees at certain times, even when Mr. Wardle was a councilman, but
the Boys & Girls Club is the only one I think -- I know there is others. We waive
fees, of course, on the schools and stuff like that, but that's --
Nary: Mr. President?
Bird: -- that's just taking out of one pocket book to the other.
Nary: Mr. President?
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Bird: Mr. Nary.
Nary: Mr. President, Members of the Council, the other one that comes to mind
-- and it's been a number of years -- probably five years or more -- was during the
--at the peak or the valley of the recession period there was certain areas of town
that we waived impact fees. Portico area was one of those. So, that was to get
a stimulus opportunity. But in like recreation sense, probably, again, the school
facilities. We have an agreement with them to waive those fees, as well as the
Boys & Girls Club.
Bird: Thank you. Sean, that's all I can --
Wardle: Thank you. I appreciate it.
Bird: And I know we have -- I know we have waived fees, but I --
Wardle: So, just a quick follow up question. I guess maybe I'm not following.
Only a percentage of fees that would be waived. I'm assuming that -- that if any
or all of a portion of the fees are waived that the services provided under the
building division fees are still going to be provided; is that correct? Okay. So,
they will be provided. So, I guess my real question is who picks up the
difference?
Bird: The -- the only thing we are actually waiving is -- is the cost of our labor to
do the administration of it. Our inspectors that do the work, the actual fieldwork,
are not waving their fees.
Wardle: Okay.
Bird: Those fees are not being waived. So, all we are waving is what we spend
with administration fees, you know, off of help working at the counter or doing
this kind of stuff. We are not waving -- we are not waiving the others -- any hard
costs. These are -- this is soft costs.
Wardle: Okay. So, those -- so, those would be the General Fund costs or
building division -- I guess --
Bird: Well, they would -- this department has turned back quite a bit of money
every year to General Fund, but --
Wardle: I guess my real question is would the -- would the taxpayers be picking
up the difference or is it --
Bird: No.
Wardle: -- future and current building owners applying for this?
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Bird: This -- this department stands on their fees.
Wardle: Okay.
Bird: It gets little or none from the General Fund. Is that not right, Bruce?
Chatterton: I’m sorry, Council Member Bird, President Bird, I -- there was a
discussion going over here, so I missed the question.
Bird: We are not forfeiting any money to the taxpayers -- or the taxpayers fees;
right?
Chatterton: No. Actually, I believe that if Todd Lavoie were here he would tell
you that we have -- over the last several years has in the neighborhood of nine
million dollars of fees, which are in excess of projections.
Bird: Yeah. You were --
Chatterton: In excess of budget. And so, basically, is what it's doing is reducing
that amount. Typically that money goes towards the Council and you all typically
spend it on capital projects, often Parks and Recreation projects. So, what it's
really doing is -- is reducing that amount from the development services fund by
a certain extent.
Bird: Yeah.
Wardle: Thank you. I stand for any questions.
Bird: Any questions?
Palmer: Mr. President? I guess, then, to clarify, it would seem that the -- the
staff time is being paid for by profits made from other developers and their
projects?
Bird: It's like any private business, you have profit in it.
Cavener: Mr. President? Before maybe a motion is made, a question for staff.
Bruce, do you recall what the -- I know that with the Boys & Girls Club project
that some of those soft costs were donated, but what was the total cost of fees
waived that were controlled by the city with that project?
Chatterton: Mr. President, Council Member Cavener, I don't -- the amount I
believe was comparable to this amount in that it was in the -- it was in the six
figures -- low six figures. I don't recall the exact amount. I'm sorry, I don't recall
that.
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Bird: Mr. Cavener, I don't recall the same amount, but we are talking about a 18
million dollar building, compared to a three million dollar building. I'm sure that it
wasn't this amount, but --
Chatterton: It -- it would have been less, yes.
Bird: It would have been less, but it was substantial.
Cavener: Mr. President, if I may. I believe it was comparable and that's the
reason that I asked is -- in making full disclosure I voted against that motion
against the Boys & Girls Club, because I was concerned of the precedent that we
would set as a Council. This Council made that determination that we wanted to
support projects that were a benefit to our community and when I see the dollar
amount that this Council's -- that's before us to potentially vote to waive is
comparable to a much larger project with the same amount of fees, to me I think -
- I see this as -- as a good decision, so, obviously, I will be supporting the motion.
Bird: Any other questions? Discussion? If not I will entertain a motion.
Little Roberts: Mr. President?
Bird: Mrs. Anna.
Little Roberts: I move that we approve the request to waive the indirect and soft
costs not to exceed 105,000 dollars.
Cavener: Second.
Bird: Motion to approve and a second on waiving 105 dollars -- 105,000 dollars
of soft cost fees for the YMCA building. Mr. Clerk --
Borton: Mr. President?
Bird: Mr. Borton.
Borton: Just brief discussion. I think it's a wonderfully noble intent. The intent is
noble and I -- and I appreciate that. I can't get myself to make the findings
necessary to support the motion, so -- I know that probably needs to be on the
record as well what those particular findings are, but I don't think it can be done,
so -- I also do think it invites a precedent that -- that we may not want to open the
door to going forward. If our fees have validity in the first place and recapture
costs that are necessary to recapture, so --
Bird: Any other discussion?
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Palmer: Mr. President?
Bird: Mr. Palmer.
Palmer: Mr. President, it's often cited that they are paying for a parking lot that
we would normally have to pay for for a park that we are building when -- instead
of trading asphalt for -- for permit fees, I'd much rather us just pay for the parking
lot and not waive permit fees, even if to the same dollar amount where -- if the
parking lot costs more than 105, we pay for the first 105 or figure out some way
of that to just kind of keep the record straight and to solve the issues that
Councilman Borton brought up that the -- the findings are hard to quantify or kind
of a stretch to -- to get us there.
Bird: Any other discussion? We got the motion and second. Call for the
question. Mr. Clerk.
Roll Call: Bird, yea; Borton, nay; Milam, yea; Cavener, yea; Palmer, nay; Little
Roberts, yea.
Bird: Four to two. Passes. Thank you.
MOTION CARRIED: FOUR AYES. TWO NAYS.
E. Public Hearing for Destination Place No. 3 (H-2017-0013)
by Fulbright Investments, LLC Located 1510 S.
Celebration Avenue
1. Request: Short plat two (2) commercial lots on
approximately 1.77 acres in the C-G zoning district
Bird: Item E, public hearing for Destination Place H-2017-0013. I will open the
public hearing and I don't think you're Mr. Parsons, but Mr. -- Bruce, you're Mr.
Parsons tonight.
Chatterton: Mayor Bird. I'm sorry, I just wanted to say that. Mayor Bird and
Council, Destination Place No. 3 consists of 1.77 acres, zoned C-G, located at
1510 South Celebration Avenue. This proposed short plat depicts two
commercial lots on, as I mentioned, 1.77 acres of land. The plat is a
resubdivision of Lot 2, Block 2 of Destination Place Subdivision. All lots in the
proposed subdivision comply with the dimensional standards of the C -G zoning
district. A 6,200 square foot restaurant is approved and proposed to be
constructed on Lot 2A. Future development of Lot 2B will require the approval of
a certificate of zoning compliance and administrative design review application
prior to applying for a building permit. Staff finds the proposed plat to be in
substantial compliance with these requirements and recommends the approval
as proposed. Carl Porter -- a written testimony. Carl Porter representing the
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March 7, 2017
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applicant, is in agreement with the conditions of the staff report. Happy to
answer any questions.
Bird: Council, any questions for Bruce? Is the applicant here? If you would,
please, state your name and address.
Porter: My name is Gus Porter. My address is 2030 South Washington Avenue
in the Emmett. Carl fell ill this afternoon, asked me to come here and take his
place and stand for any questions that you may have.
Bird: You agree with the staff report?
Porter: We are in agreement with the staff report.
Bird: Any questions for the applicant? Thank you very much.
Porter: Thank you, Mr. President.
Bird: Is there anybody in the public that -- this is a public hearing and would like
to testify? Seeing none, Council, I would entertain a motion to close the public
hearing, unless you have got --
Borton: Mr. President?
Bird: Mr. Borton.
Borton: I move that we close the public hearing on Item E, H -2017-0013.
Little Roberts: Second.
Bird: I have a motion and a second to close the public hearing on H -2017-0013.
All in favor say aye. Any opposed? Carries.
MOTION CARRIED: ALL AYES.
Borton: Mr. President?
Bird: Mr. Borton.
Borton: I move that we approve Item 8 -E, H-2017-0013, consistent with staff
comments in the staff report.
Little Roberts: Second.
Bird: I have got a motion and a second to pass H -2017-0013. Any discussion?
Seeing none, Mr. Clerk.
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Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
MOTION CARRIED: ALL AYES.
Item 9: Department Reports
A. Finance and HR: Benefits Roadshow for FY2018 Budget
Bird: Thank you. Department Reports. Item A, Finance and HR, benefits
roadshow. Crystal or Todd, which one? No. Christena gets it.
Barney: While they are getting my presentation set up -- good evening, Mr.
Council President, Members of Council. It's nice to be in front of you this
evening. I stand before you to present the first in a series of informational
presentations known as the Finance and HR roadshow, which kicks off the
presentations for the FY-18 budget. I will wait for them to get that up real quick.
There we go. All right. Thank you. So, we have a full agenda of items to
present to you this evening. I don't anticipate dominating a whole lot of your
time, but this is for informational purposes. We will be communicating a lot of
information that will have significant budgetary impacts. The information will be
presented in a series to allow you time to process and, then, we will be back in
front of you in a few weeks for some direction and guidance. So, as I said, this is
the series that we will be coming into . This is the roadshow, as you call it. This
evening's focus is on healthcare benefits, which is my specialty. Next week we
will be back with a presentation for the city's compensation plan and, then, the
following week we will be back -- Todd will be back to do the allowable three
percent property tax projections and, then, receive your guidance and direction
for all three topics. So, just as a reminder, it's been a little while since I have
been in front of you going over benefits information , so I did want to remind you
that the city does have a standard operating process . It's titled group health and
related benefits policy. This policy is in place to outline the benefits that are
available to city employees, who qualifies for those benefits and, then, the
information we were required to provide those qualified employees. Also as a
federal mandate the city complies with the requirements of the Afforda ble Care
Act by offering benefits to all city employees who meet the ACA minimum
eligibility and I will get a little more into it. The last bullet there. So, any
employee that works 30 or more hours per week more than six months is
considered benefit eligible in the eyes of the ACA and IRS. We do have a
benefits committee that meets pretty much year around. You can see the
committee members that are listed here. The purpose of the committee is to
support and implement the strategic plan objective 3.B.1 to develop a cost-
effective and comprehensive benefits plan. It is important to know as we move
through the budget process that in order to continue to attract and retain high
caliber employees and be a premier city, the city must have a competitive and
Meridian City Council Meeting
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Page 25 of 31
effective benefit program in place. So, when the committee meets these are
some of the goals that we strive to achieve . Create a competitive benefit
package that will attack -- attract and reach and retain employees, manage costs
for the city, as well as our employees, that is sustainable. Remain compliant with
the ACA and, then, provide employee choice. We do currently contract with
Mercer as our benefits broker. They assist us with providing market trends,
comparisons, guiding and educating our benef its committee, just keeping us in
the know of what the landscape looks like as healthcare is ever-changing and,
then, within the last eight years they have been able to negotiate almost 900,000
dollars in premium reductions, so they have done a good job in assisting us.
Some of the factors that the benefits committee has to take in consideration
before they make a recommendation to Council for approval is that the benefits
plan is fair and competitive, that it's fiscally responsible, it attracts -- attracts and
retains. We have to consider our experience rating and I will get more into that in
a minute. Employee choice and, then, ACA compliant. Those are all moving
parts that have to be considered before we can make a recommendation for any
benefit changes. And I'm sure you probably have all seen the hype about the
new administration changes. Everything is still unclear. There was a proposal
made last night, but I do want to reiterate it is a proposal at this point and I will
get into a little bit more of that later in this presentation. Here is where we landed
for 2017. So, our current employee benefits are in place. There were no plan
design changes and you received a rate pass from all of our benefit venders for
2017. We have 368 employees enrolled in the Preferred Blue, which is the
traditional medical plan and, then, we have 26 employees enrolled in the high-
deductible plan, which we began last year. So, this is the second year for that
plan. In 2017 -- this is just a brief breakdown of the employee premium. So, we
instituted a 40 dollar employee premium two years ago and of the employees
currently enrolled in the plan, 290 of them are paying zero premium. So, they
were able to buy that 40 dollar premium down by wellness participation and
nontobacco use. So, what does this all mean? Good news for us. Looking year
over year we have increased participation in wellness programs. We have
decreased sick leave usage and we have decreased our medical experience
rating. Why is that important? This information helps determine an ROI for the
wellness program, which appears to have a direct correlation with our medical
premiums and indirectly to our productivity. We have come a long way in the
wellness program and I'm very proud of what we have accomplished. Wellness,
however, is an ever change -- is ever changing with the needs of the employees,
regulations, et cetera. So, we will always continue to make improvements and
changes to our program to accommodate the changing landscape. Rates and
ratings. How are our medical rates determined? So, I have thrown out
experience rating a couple times already in this presentation. It has c ome to my
attention that not everyone knows what that means. Experience rating is derived
from the amount of premium that the city pays to Blue Cross versus the amount
of claims they pay out. That develops our experience rating and that helps
determine what our premium rates are going to look like for the next year . So, I
divert for a moment to give you some persp ective. A significant factor to our
Meridian City Council Meeting
March 7, 2017
Page 26 of 31
experience rating is how we use our medical benefits , also known as
consumerism. Consumerism is knowing your benefits, knowing your treatment
options and making wise decisions. For instance, if someone has a cold over the
weekend, it's possible the best option is for them to wait until Monday to go see
their regular physician. Second would be urgent care and most expensive , least
optimal option, would be to go to the ER. Knowing available options and how
they affect the premium rates will be our employees education focus for this year.
So, I have discussed with Mercer some education that we are going to push out
to the employees that helps them understand experience rating and
consumerism and how their medical choice s affect their coworkers and the
premiums that everyone pays as a whole . So, with that in mind, if we have an
experience rating over a hundred percent Blue -- which means Blue Cross has
paid out more in premium -- or more in claims than we have paid in premiums,
we are likely going to see an increase in our experience rating and our
premiums. If the experience rating is below one hundred percent, optimally at 85
percent, we will see little to no increase. Last year we were very lucky. We had
102 percent experience rating and still received a rate pass. So, last year was
very nice. All of our choices as users of the benefits affects the bottom line. So,
that is going to be our communication to the employees. Thankfully we were
able to end 2016 calendar year with a 14-year low rating of 85.48 percent
experience, which is very exciting. I'm very proud of that. However, please,
keep in mind that the uncertainty of the future of the ACA may -- may have an
impact on our rates as a whole. Planning and looking forward. The benefits
committee will continue to meet to discuss plan design structure and funding for
the coming year. Finance has budgeted a 3.02 placeholder for the FY-18
budget. There is a chart below that shows the total insurance cost from 2002 to
2016 and in the budgeted cost for 2017 and '18 taking into account the -- the
placeholder. Actual 2018 rates will not be available until mid or late summer.
So, I will be back to discuss those rates with you and any recommendations that
the Council may have. Human resources will continue to monitor and provide a
formal recommendation for the FY-80 budget as renewal rates and data become
available. Just as a reminder, this is for informational purposes only and I do
have a packet that you can take with you to review the information, make any
notes that you may have. We will be back next week with more information on
the compensation plan and, then, again, on the 21st for property tax projections
and, then, seek guidance and direction at that time. Also the FY-18 budget
recommendations can be updated and changed until July 19th . Thank you for
your time and your attention this evening and I will stand for questions.
Bird: Any questions for Christena?
Little Roberts: Mr. President?
Bird: Mrs. Ann --
Meridian City Council Meeting
March 7, 2017
Page 27 of 31
Little Roberts: Christena, you mentioned in the beginning and I may have written
it down wrong. That you -- if you're an employee for 30 hours a week or more
and been six months --
Barney: Uh-huh.
Little Roberts: -- I thought it was 60 days. Is it different from a municipality or are
there some different levels?
Barney: No. The IRS states it's 130 hours in a month. It works out to about 30
hours a week. If we -- we look at a six-month period. If we know that the
employee is going to exceed the 30 hours or 130 hours in that six month period,
we go ahead and deem them eligible at the time of hire. So, that we are not
missing any of them or we are following all the regulations for the ACA and IRS.
Little Roberts: Follow up.
Bird: Go ahead.
Little Roberts: Do the majority of our employees meet that?
Barney: The full time, of course. We have about 90 percent or so of the
seasonals that do meet that threshold. With some of the proposed changes that
the Trump administration has proposed. One of them is repealing the mandate
that requires employers to provide benefits for those employees . So, that -- if
that goes through that may be something that we would need to come back to
Council and get some guidance on.
Little Roberts: Okay. Thank you.
Barney: Okay.
Bird: Any other questions for Christena? Christena, I got a -- it's off the subject,
but in your process -- and I don't know whether you or Crystal, but I would like to
know the retainage -- the turnover in our city of full-time employees. Not
retirements or part-time. I'd like to know the percentage if I could get it.
Barney: Okay. Certainly.
Bird: Okay. Thank you. And thanks for the presentation.
Barney: Of course. Thank you.
B. Finance: FY2017 Fund Balance Transfer
Meridian City Council Meeting
March 7, 2017
Page 28 of 31
Bird: That was very informative. Council, we got Mr. Todd coming up. Or is he
sending Jenny? Thanks, Christena, very much.
Lavoie: Well, thank you, Mr. President, Members of the Council. Again,
appreciate allowing us to present to you tonight. Again, tonight we are
presenting to you the recommendation from the Finance Department to you as
the Council on the amount of money to transfer from the General Fund to Fund
55, which is our capital improvement fund. You should have received some
supporting documents in your Council packet that goes along with this
presentation. So, again, today we are going to talk about the proposal that
Finance is recommending to Council to consider for funds to be transferred from
General Fund 01 to Fund 55. We are also going to talk about a proposal for
funds to be transferred from the General Fund 01 to Public Safety 08 and, then,
we will stand for any questions and stand for any actions that you wish to take
based on these proposals that we are recommending to you tonight. So, again,
the Fund 55 transfer, there is a city code, which is on the screen for you there
that talks about any excess revenues generated by the Community Developm ent
Department in the whole can be considered to be transferred on an annual basis
to the Capital Improvement Fund for expenses to be incurred at a later date. So,
we are here to inform you that the Community Development Department as --
has provided the city with excess revenues for fiscal year 2016 in the amount of
2.275 million. So, the Finance Department is in the position to make a proposal
to you based on the actual results from fiscal year 2016 and we are proposing
the full access revenues generated by the Community Development Department
to be transferred to Fund 55 for future capital needs for the City of Meridian,
which would take the current fund balance of 55 from 5.6 million to 7.9 million if
the action is taken by Council to move the funds from 01 to Fund 55. Down at
the bottom you will see that the General Fund generated a total excess
accumulation of a little over three million, which we presented to you last month
from our quarterly update. The four -- the five items that generated the three
million dollars -- you can see that Community Development generated an excess
revenue of 2.2. Impact fees generated an excess of 2.2. And, then, the three
following items generated a net deficit of the dollar amount accordingly there.
We add them all up you get your three million dollars total for our government
General Fund 01. So, again, with the General Fund generating a positive
position of three million overall, we do stand with the proposal to move the 2.2
from 01 to Fund 50 -- Fund 55. Apologize.
Bird: Todd, can I interrupt you?
Lavoie: Yes, sir.
Bird: Would you explain the General Fund, the one million, what that -- what that
is? That's -- isn't that a payback?
Meridian City Council Meeting
March 7, 2017
Page 29 of 31
Lavoie: The General Fund one million deficit would be the property tax portion of
the General Fund that is going to be the expenses incurred by the General
Services, the Public Safety, the Administration Department, the Parks
Department. These are going to be dollars most likely spent on capital needs
that were carried from year to year. So, these dollars we are t apping into the
fund balance to make sure those capital items that were previously approved
continue to be moved -- continued forward in fiscal '16.
Bird: Thank you.
Lavoie: You're welcome.
Borton: Mr. President?
Bird: Yes.
Borton: One quick question on this slide. Impact fees are already restricted
funds; correct?
Lavoie: Mr. President, Councilman Borton, you are correct. All impact fees are
restricted by ordinance. Therefore, the impact fees are not really up for
discussion. Fund 7 stays independent to itself. So, with that we also have
another proposal for you of Fund 8, which is our Public Safety Fund. Every year
we present to you what we believe could occur for Fund 8. As the slide says and
the document that we provided you, we do not feel that in fiscal year '16 we had
excess revenues that would be comfortable to propose to you to transfer funds to
Fund 8. Again, the General Fund number at the very bottom is the number that
we are kind of looking at. Did the General Fund generate excess revenues to
accommodate a proposal. The Finance Department at this -- at this time does
not propose to transfer from 01 to Fund 08 for your Public Safety Fund. But,
again, you are allowed to make a recommendation. In the documents that I have
provided you were the balances for all major funds for you to consider. For the
Finance Department for fiscal year '16 we are not proposing a transfer of funds
from 01 to Fund 08 at this time. I can stand for any questions on Fund 8 if you
have any.
Bird: Any question for Todd at all? Very plain. Thank you.
Lavoie: So, with that, again, there is a document I provided to you. If you wish to
take action on the proposals by the Finance Department to you in regards to
Fund 01, transfers to Fund 55 and fund date.
Bird: Mr. Nary, do we do that -- do we have to come back with a resolution to
transfer them or just a motion?
Nary: Mr. President, Members of the Council, just a motion is all you need.
Meridian City Council Meeting
March 7, 2017
Page 30 of 31
Bird: Okay. Council, what's your pleasure?
Borton: Mr. President?
Bird: Mr. Borton.
Borton: That seems well explained and justified. There is not a request to
transfer to 08. So, it's a single request to transfer from Fund 01 to Fund 55 for
capital improvements.
Lavoie: Mr. President, Councilman Borton, that is correct.
Borton: Mr. President, I would move to approve the recommended fund transfer
from Fund 01 to Fund 055 in the amount of 2,275,054 dollars.
Milam: Second.
Little Roberts: Second.
Bird: Okay. Got a motion and second. Any discussion? Seeing none, Mr.
Clerk.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
MOTION CARRIED: ALL AYES.
Item 10: Future Meeting Topics
Bird: Council, that takes care of the business. We got any future meeting
topics?
Milam: Mr. President?
Bird: Mrs. Milam.
Milam: Not a future meeting topic, but just wanted to r emind everybody that
there is a new artist upstairs in the gallery and that it's a beautiful exhibit and I
encourage all of you to go take a look at the artwork.
Bird: Thank you. Any other -- I would entertain a motion to adjourn.
Milam: So moved.
Cavener: Second.
Meridian City Council Meeting
March 7, 2017
Page 31 of 31
Bird: All in favor?
MOTION CARRIED: ALL AYES.
Bird: We are adjourned. 7:32.
MEETING ADJOURNED AT 7:32 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
TAMMY -E _ RD MAYOR
ATTEST:
C. JAY COLES, CITY CLERK
DATE APPROVED
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Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6B
PROJECT NUMBER: H-2017-0016
ITEM TITLE: Oaks South Subdivision No. 6
Final Plat for Oaks South Subdivision No. 6 (H-2017-0016) by Toll ID I, LLC Located South
of W. McMillan Road and 1/2 Mile East of N. McDermott Road
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6C
PROJECT NUMBER: H-2017-0013
ITEM TITLE: Destination Place No. 3
Findings of Fact, Conclusions of Law for Approval of Destination Place No. 3 (H-2017-
0013) by Fulbright Investments, LLC Located 1510 S. Celebration Avenue
MEETING NOTES
� APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0013
- 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND
DECISION & ORDER
In the Matter of the Request for a Short Plat Consisting of Two (2) Commercial Building Lots on
1.77 Acres in the C-G Zoning District, for Destination Place Subdivision No. 3, Located at 1510 S.
Celebration Ave., by Fulbright Investments, LLC.
Case No(s). H-2017-0013
For the City Council Hearing Date of: March 7, 2017 (Findings on March 21, 2017)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of March 7, 2017, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of March 7, 2017, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of N March 7,
2017, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of March 7, 2017, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0013
- 2 -
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Planning Department, the Public Works Department and any affected party requesting notice.
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of March 7, 2017, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a Short Plat is hereby conditionally approved per the conditions of
approval in the attached Staff Report for the hearing date of March 7, 2017, attached as Exhibit
A.
D. Notice of Applicable Time Limits
Notice of Short Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer’s signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0013
- 3 -
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of March 7, 2017
By action of the City Council at its regular meeting held on the day of ,
2017.
COUNCIL PRESIDENT KEITH BIRD VOTED VF
COUNCIL VICE PRESIDENT JOE BORTON VOTED
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED_[ I `"
COUNCIL MEMBER TY PALMER VOTED Vecc
COUNCIL MEMBER LUKE CAVENER VOTED
COUNCIL MEMBER GENESIS MILAM VOTED._,1,'L
MAYOR TAMMY de WEERD VOTED_
(TIE BREAKER)
Mayor Tmy de Weerd
Attest:
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Jay Coles
City Clerk
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Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney.
By: J6�/V l � Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2017-0013
-4-
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 1
STAFF REPORT
HEARING DATE: March 7, 2017
TO: Mayor and City Council
FROM: Bill Parsons, Planning Supervisor
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Destination Place No. 3 – H-2017-0013
I. APPLICATION SUMMARY
The applicant, Fulbright Investments, LLC, has applied for short plat (SHP) approval of two (2)
commercial lots on 1.77 acres of land in the C-G zoning district.
II. STAFF RECOMMENDATION
Based on the criteria noted in UDC 11-6B-5, Staff finds the proposed plat is eligible to be processed
as a short plat. Therefore, Staff recommends approval of the proposed short plat with the conditions
and Findings stated in this report. The Meridian City Council heard this item on March 7, 2017.
At the public hearing, the Council approved the subject short plat request.
a. Summary of City Council Public Hearing:
i. In favor: Gus Porter
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Bruce Chatterton
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. None
d. Key Council Changes to Staff/Commission Recommendation
i. None
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-
0013 as presented in the staff report for the hearing date of March 7, 2017, with the following
modifications: (Add any proposed modifications.)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0013,
as presented during the hearing on March 7, 2017, for the following reasons: (You should state
specific reasons for denial.)
Continuance
I move to continue File Number H-2017-0013 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 2
IV. PROCESS FACTS
a. The subject application will in fact constitute a short plat as determined by City Ordinance. By
reason of the provisions of UDC 11-5B-3, a public hearing is required before the City Council on
this matter.
b. Newspaper notification published on: February 17, 2017
c. Radius notices mailed to properties within 300 feet on: February 10, 2017
V. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 1510 S. Celebration Ave., in the SW ¼ of Section 17, Township 3N., Range
1E.
B. Applicant/Owner(s):
Fulbright Investments, LLC
5275 N. Brook Field Place
Boise, ID 83713
C. History:
In 2004, the property received preliminary plat approval (PP-04-042) of the eighteen (18)
commercial lots on 33.10 acres in the C-G zone. A subsequent final plat was recorded (FP-05-
014) in 2005.
In 2016, a certificate of zoning compliance was approved (A-2016-0225) to construct a 6,200
square foot restaurant.
VI. STAFF ANALYSIS
The proposed short plat depicts two (2) commercial lots on 1.77 acres of land in a C-G zoning
district. The proposed plat is a re-subdivision of Lot 2, Block 2 of Destination Place Subdivision.
All lots in the proposed subdivision comply with the dimensional standards listed in UDC Table 11-
2B-3 for the C-G zoning district, as applicable.
A 6,200 square foot restaurant is approved and proposed to be constructed on Lot 2A. Future
development of Lot 2B will require the approval of a certificate of zoning compliance and
administrative design review application prior to applying for a building permit.
The existing 10-foot wide landscape buffer along the north and west boundaries of the site were
installed with the construction of the Destination Place Subdivision, and meet the current landscape
standards, except for the area in the northeast corner of Lot 2B. This remaining portion of this buffer
may be installed at the time of lot development in accord with UDC 11-3B-14B.3. All other existing
landscaping must remain protected during the construction on this site.
Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in
UDC 11-6B-5 and deems the short plat to be in substantial compliance with said requirements to
recommend approval as proposed.
VII. EXHIBITS
A. Drawings
1. Vicinity/Zoning Map
2. Short Plat (dated: 02/07/17)
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 3
B. Agency Comments/Conditions of Approval
C. Required Findings from Unified Development Code
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 4
Exhibit A.1 – Vicinity Map
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 5
Exhibit A.2 – Proposed Short Plat (dated: 02/07/2017)
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 6
Exhibit B. Conditions of Approval
SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved preliminary plat, final plat and certificate of zoning
compliance (PP-04-042, FP-05-014 and A-2016-0225) for this subdivision.
2. The final plat prepared by Sawtooth Land Surveying, stamped on 02/07/2017 by Carl Porter, shall
be revised as follows:
a. Lots 2A and 2B shall be numbered consistent with the Ada County Assessor Office
standards.
3. If the City Engineer’s signature has not been obtained within two (2) years of the City Council’s
approval of the short plat, the short plat shall become null and void unless a time extension is
obtained, per UDC 11-6B-7.
4. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
5. Prior to applying for a building permit for Lot 2B, Block 2, the applicant shall obtain the Planning
Division’s approval of a certificate of zoning compliance and design review application. Future
development shall be consistent with the design standards listed in UDC 11-3A-19 and the
guidelines contained in the City of Meridian Architectural Standards.
6. Applicant shall be responsible for the extension of sanitary sewer and/or water services to each
lot, and abandon any existing services that do not fall within design guidelines.
ONGOING CONDITIONS OF APPROVAL
1. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. The existing 10-foot wide landscape
buffers along the north and west boundaries of the site must remain protected during the
construction on this site.
2. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
3. The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
4. The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
GENERAL REQUIREMENTS
1. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
2. All development improvements, including but not limited to fencing, pressurized irrigation and
landscaping shall be installed and approved prior to obtaining certificates of occupancy, or as
otherwise allowed by UDC 11-5C-1.
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 7
3. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
4. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
5. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
6. Developer shall coordinate mailbox locations with the Meridian Post Office.
7. All grading of the site shall be performed in conformance with MCC 11-12-3H.
8. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
9. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
10. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
11. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
12. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
EXHIBIT A
Destination Place No. 3 – H-2017-0013 PAGE 8
Exhibit C – Required Findings from the Unified Development Code
In consideration of a short plat, the decision-making body shall make the following findings:
A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified
Development Code;
The Comprehensive Plan designates the future land use of this property as Commercial. The current
zoning district of the site is C-G. The proposed short plat complies with the Comprehensive Plan and
the dimensional standards in the UDC for the C-G district.
B. Public services are available or can be made available and are adequate to accommodate the
proposed development;
The Council finds that public services are adequate to serve the site.
C. The plat is in conformance with scheduled public improvements in accord with the City’s
capital improvements program;
The Council finds that the development will not require the expenditure of capital improvement
funds. All required utilities are being provided with the development of the property at the
developer’s expense.
D. There is public financial capability of supporting services for the proposed development;
The Council finds that the development will not require major expenditures for providing supporting
services. The developer and/or future lot owner(s) will finance the extension of sewer, water, utilities
and pressurized irrigation to serve the project. The primary public costs to serve the future tenants
will be fire and police services.
E. The development will not be detrimental to the public health, safety or general welfare; and
The Council recognizes the fact that traffic and noise may increase with the approval of this
subdivision; however, the Council does not believe that any additional amount generated will be
detrimental to the general welfare of the public in the surrounding area. Staff finds that the
development of this site will not involve uses that will create nuisances that would be detrimental to
the public health, safety or general welfare.
F. The development preserves significant natural, scenic or historic features.
The Council is not aware of any significant natural, scenic or historic features associated with the
development of this site.
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6D
PROJECT NUMBER:
ITEM TITLE: 175 N. Black Cat Road
Agreement for Extension of Water and Sewer Service Outside Meridian City Limits: 175
N. Black Cat Road
MEETING NOTES
9i ,
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
(e fleced 1t> ilvGGude
RECORDING REQUESTED BYAND
WHEN RECORDED RETURN TO:
City Clerk
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
GXh16`
ADA COUNTY RECORDER Christopher D. Rich 2017-024756
BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 03/24/201711:19 AM
CITY OF MERIDIAN, IDAHO NO FEE
ADA COUNTY RECORDER Christopher D. Rich 2017-030934
BOISE IDAHO Pgs=7 HEATHER LUTHER 04/11/2017 10:21 AM
CITY OF MERIDIAN, IDAHO NO FEE
AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE
OUTSIDE MERIDIAN CITY LIMITS: 175 N. BLACK CAT ROAD
This AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND EWER
E VICE OUTSIDE MERIDIAN CITY LIMITS ("Agreement") is made this day of
YL/K1 2017, by and between the City of Meridian, a municipal corporation organized
under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho
(hereinafter "City"), and Jerry and Carol Trana, whose mailing address is 175 N. Black Cat Road,
Meridian, Idaho (hereinafter "User") (collectively, "Parties").
WHEREAS, User is the owner of parcel number S1209449501, located at 175 N. Black Cat
Road, Meridian, Idaho Ada County, Idaho, as depicted in Exhibit A hereto (hereinafter "Subject
Property"), which real property is located outside of Meridian City limits;
WHEREAS, the City is authorized by Idaho Code section 50-323 to develop, operate, and
maintain a domestic water supply, and to protect the same from contamination, and the City does
exercise such authority, including by the adoption and enforcement of Title 9, Chapters 1 and 4,
Meridian City Code;
WHEREAS, the City is authorized by Idaho Code section 50-332 to operate and maintain a
domestic sewer system, and the City does exercise such authority, including by the adoption and
enforcement of Title 9, Chapter 4, Meridian City Code;
WHEREAS, the User requests to connect the existing automotive repair shop at Subject
Property to the City water and sewer systems at Subject Property for domestic purposes;
WHEREAS, the User intends to submit a development application to Ada County for a
Master Site Plan, Rezone, Development Agreement and a One Time Split of the Subject Property
for purposes of establishing an automotive repair shop apart from the existing residence;
WHEREAS, the User understands that the uses may be interim and will apply for
annexation and zoning designations consistent with the City of Meridian Comprehensive Plan in
effect at the time Subject Property is contiguous to the City limits;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, the Parties agree as follows:
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITs —175 N. BLACK CAT ROAD
PAGE 1 OF 6
1. COMMITMENTS BY CITY.
A. Provision of Services. At all times relevant hereunder, City shall provide sewer and water
services to the Subject Property, subject to the terms and conditions of this Agreement and
any and all applicable laws and City ordinances.
B. Billing. City shall bill User monthly for sewer and water usage according to the metering,
accounting, and billing system in place under Meridian City Code and the policies and
practices of the City of Meridian.
C. Recordation. City shall record this Agreement, and shall submit proof of such recording to
User.
D. Annexation Notice. City shall send written notice to User when Subject Property is eligible
for annexation, requiring User to submit an Annexation Application to City for Subject
Property.
11. COMMITMENTS BY USER.
A. Payment for City services. User shall be responsible for fulfilling its obligation to pay to
City any and all costs related to sewer and water infrastructure construction, materials, and
connection, including, but not limited to, hookup, assessment, meter installation, and
inspection fees Upon connection to the City's sewer and/or water system, User shall pay to
City all applicable fees and costs for sewer and water services provided, including, but not
limited to use fees, as such are calculated and billed by City as set forth herein and
established by law or City ordinance. The exclusive remedy for disputes, objections, or
appeals regarding such fees and charges shall be appealed to the Board of Appraisers under
the procedure set forth in Meridian City Code. Notwithstanding any other provision of this
Agreement, this provision shall be binding upon User and upon any and all successors in
interest of User and/or to the Subject Property,
B. No cross -connection. User shall abide by and comply with any and all applicable
provisions of law, which shall specifically include, but shall not be limited to, compliance
with Chapter 3, Title 9, Meridian City Code and/or any and all similar ordinances
subsequently adopted, which prohibit the installation and/or maintenance of a cross -
connection to the City's water system. This provision shall be binding upon User and upon
any and all successors in interest of User and/or to the Subject Property,
C. Consent to annexation. User specifically agrees that, as a specific consideration of City's
willingness to enter into this Agreement, User shall, and hereby does, provide perpetual
consent to annexation of the Subject Property into the City of Meridian. This provision shall
comprise evidence of User's consent to annexation and shall be binding upon all subsequent
purchasers, heirs, or assigns of the Subject Property. Notwithstanding any other provision of
this Agreement, this provision shall be binding upon User and upon any and all successors in
interest of User and/or to the Subject Property.
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS - 175 N. BLACK CAT ROAD PAGE 2 OF 6
D. Annexation application. Within sixty (60) days of receiving written notice from City that
Subject Property is eligible for annexation, User shall, at User's sole expense, submit an
Annexation Application for the Subject Property into the City of Meridian. User's
Annexation Application shall be a complete submittal of all City -required documents,
exhibits, and fees for requesting annexation into the corporate boundary that are in effect at
the time of application. Such Annexation Application shall propose zoning designations
consistent with the Future Land Use Map designation of the City's Comprehensive Plan.
E. Future development agreement. User acknowledges that, pursuant to Idaho Code section
67-6511A and the Meridian Unified Development Code ("UDC"), as part of the annexation
process, User will be required to enter into a development agreement concerning the use
or development of the Subject Property. Such development agreement will include
requirements that the use of the Subject Property comply with all provisions of the UDC
and Meridian City Code, including those provisions related to land use, specific use
standards, landscaping, access, parking, and other conditions as may be appropriate and
necessary to carry out the policies of the comprehensive plan, regulate the uses of property
and structures within the City of Meridian, and protect and promote public health, safety,
and general welfare.
F. Consent to entry. User shall, and hereby does, provide perpetual consent and access to the
City to enter the Subject Property for the purpose of inspecting any and all sewer and/or
water pipes, connections, and related infrastructure. Except as to routine meter readings or
in the event of an imminent or realized threat to the public health, safety, or welfare, City
shall provide User at least twenty-four (24) hours prior notice of such entry; such notice may
be verbal or written and may be posted at the Subject Property,
III. GENERAL PROVISIONS.
A. Default. Any failure to perform the terms and conditions of this Agreement, or any portion
thereof, shall be a default hereunder. In the event of a default, the non -defaulting party may
serve a written Notice of Default upon the defaulting party by the method set forth herein.
Except in case of an imminent or realized threat to the public health, safety, or welfare, the
defaulting party shall have thirty (30) days following delivery of such notice to cure or
correct the default before the non -defaulting party may seek any remedy as provided herein.
Notwithstanding any other provision of this Agreement, this provision shall be binding upon
the Parties and upon any and all successors in interest thereof.
B. Enforcement. This Agreement shall be enforceable in any court of competent jurisdiction
by either City or User, or any respective successor(s) in interest thereof. An action at law or
in equity, as appropriate, shall lie to secure specific performance of any covenant, agreement,
condition, commitment, and/or obligation set forth herein. In addition, remedies available to
City shall include, but shall not be limited to, termination of sewer and/or water service to
User, to any successor(s) in interest, and/or to any sewer or water user located on the Subject
Property.
C. Notices. Any notice desired by the Parties or required by this Agreement shall be deemed
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS -175 N. BLACK CAT ROAD PAGE 3 OF 6
delivered after deposit in the United States Mail, postage prepaid, addressed as follows:
City: City of Meridian
Attn: Public Works Department Director
33 E. Broadway Ave.
Meridian, Idaho 83642
User: Jerry and Carol Trana
175 N. Black Cat Road
Meridian, Idaho 83642
Either Party may change its address for the purpose of this section by delivering to the other
Party written notification of such change, establishing a new address for noticing purposes,
in accordance with the requirements of this section.
D. Time is of the essence. The Parties acknowledge and agree that time is strictly of the
essence with respect to each and every term, condition, and provision hereof, and that the
failure to timely perform any of the obligations hereunder shall constitute a breach and
default hereunder by the Party so failing to perform.
E. Binding upon successors. Except as otherwise specifically provided herein, this Agreement
shall be binding upon any and all owners of the Subject Property, any and all subsequent
owners thereof, and each and every other person acquiring an interest in the Subject
Property. Nothing herein shall, or shall be construed to, in any way prevent the sale or
alienation of the Subject Property, or any portion thereof, except that any sale or alienation
shall occur subject to the provisions of this Agreement, and any successive owner or owners
shall be both benefited and bound by the conditions and restrictions herein expressed.
F. Severability. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, such provision shall be deemed to be exised herefrom and the invalidity thereof
shall not affect any other provision or provisions contained herein.
G. Attorney fees. Should any litigation be commenced between the parties hereto concerning
this Agreement, the prevailing party shall be entitled, in addition to any other relief as may
be granted, to court costs and reasonable attorney fees as determined by such court. This
provision shall be deemed to be a separate contract between the Parties and shall survive,
inter glia, any default, termination, or forfeiture of this Agreement.
H. Final Agreement. This Agreement sets forth all promises, inducements, agreements,
conditions, and understandings between City and User relative to the subject matter hereof,
and there are no promises, agreements, conditions, or understandings, either oral or written,
express or implied, between City and User, other than as are stated herein. Except as
otherwise specifically provided herein, no subsequent alteration, amendment, change, or
addition to this Agreement shall be binding upon the Parties unless set forth in writing and
duly executed by both Parties or their successors in interest.
I. Non -waiver. Failure of either Party to promptly enforce the strict performance of any term
of this Agreement shall not constitute a waiver or relinquishment of any Party's right to
thereafter enforce such term, and any right or remedy hereunder may be asserted at any time
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS -175 N. BLACK CAT ROAD FACE 4 of 6
after either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement. All rights and remedies herein enumerated shall be cumulative and none shall
exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy
provided for herein or allowed by law shall not be to the exclusion of any other remedy.
J. Compliance with laves. Throughout the course of this Agreement, the Parties shall comply
with all applicable laws, ordinances, and codes of Federal, State, and local governments.
This Agreement shall be governed by and construed and enforced in accordance with the
laws of the State of Idaho, and the ordinances of the City of Meridian, The City's
ordinances appertaining to the regulation, control, and use of its sewer and water systems,
and any prospective amendments to and/or recodifications thereof, are specifically and
without limitation incorporated into this Agreement as if set forth fully herein.
K. Advice of attorney. Each party warrants and represents that in executing this Agreement, it
has received independent legal advice from its attorney or the opportunity to seek such
advice,
L. Approval Required: This Agreement shall not become effective or binding until approved
by the City Council of the City of Meridian.
IN WN jTNESS WHEREOF, the parties hereto have executed this Agreement on this 10
day of MA -0 , 2017.
USER:
�JCITTana
STATE OF IDAHO
ss:
County of ) ��
I HEREBY CERTIFY that on this 0 day of
before the undersigned, a Notary Public in the State of Idaho,
personally appeared JERRY TRANA, proven to me to
be the person who executed the said instrument, and
acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal, the day and year in this certificate first
above written.
Notary Public for Idaho
Residing at 3® Is — , Idaho
My Commission Expires:
AGREEMENT FOR EXTENSION of DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS — 175 N. BLACK CAT ROAD PAGE 5 of 6
r WIN �r 4 �Op' i - R
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CITY OF MERIDIAN:
STATE OF IDAHO )
ss:
County ofWpA-
) f
I HEREBY CERTIFY that on this 13 day of 4CC
before the undersigned, a Notary Public in the State of Idaho,
personally appeared CAROL TRANA, proven to me to
be the person who executed the said instrument, and
acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal, the day and year in this certificate first
above written.
p6r4 (�Aj , T i �
Notary Public for Idaho ,,``
Residing at i -y 6, ut> Idaho
My Commission Expires: S ! t t /
p�tp A UCUS�
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City of
BY: Attest
Tammy V Ard, Mayor C.7ay Coles, City Clerk
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1 r�R °! 7A! TPEASV�O
STATE OF IDAHO )
: ss
County of Ada )
I HEREBY CERTIFY that on this;2-1 day of�,
2017 before the undersigned, personally appeared T de
WEERD and CJAY COLES, known or identified to me to be the
Mayor and City Clerk, respectively, of the City of Meridian, who
executed the instrument on behalf of the City of Meridian, and
acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and
��. • �� affixed my official seal the day and year in this certificate first
{+•9Q �RA��j��above written,
r Notary Public for Idaho
r i r
Residing at Idaho
s.' f a Do � ••. My Commission Expires:
AGREEMENT FOR EXTENSION of DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS —175 N. BLACK CAT ROAD
PAGE 6 of 6
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Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6E
PROJECT NUMBER:
ITEM TITLE:
Movie Night in Meridian 2017-2021 Title Sponsorship Agreement Between CableONE
and the City of Meridian for a Not -to -Exceed Amount of $10,000
MEETING NOTES
1Y1 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
MOVIE NIGHT IN MERIDIAN
2017-2021 TITLE SPONSORSHIP AGREEMENT
This MOVIE NIGHT IN MERIDIAN 2017-2021 TITWa,
ONSORSHIP
AGREEMENT ("Agreement") is made on this day of Ja017 ("Effective Date"), by
and between the City of Meridian, a municipal corporation organized under the laws of the state
of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("City"), and Cable ONE, a
corporation organized under the laws of the state of Delaware, whose local address is 2101 E.
Karcher Road, Nampa, Idaho ("Sponsor").
WHEREAS, City, by and through the Meridian Parks and Recreation Department, hosts
Movie Night in Meridian, a weekly outdoor movie event series, every Friday evening in June,
July, and August, at Settlers Park; and
WHEREAS, Cable ONE desires to continue serving as the title sponsor of Movie Night
in Meridian; and
WHEREAS, the City Council of the City of Meridian finds that it is in the best interest
of the City of Meridian to enter into this Agreement with Cable ONE;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, City and Sponsor agree as follows:
I. RIGHTS AND RESPONSIBILITIES OF SPONSOR
A. Title Sponsorship, Throughout the term of this Agreement, Sponsor shall be, and shall
be recognized as, the Title Sponsor of City's weekly summer Movie Night event series.
As such, benefits inuring to Sponsor throughout the term of this Agreement shall include:
1. Within the limits of City's control and for the duration of this Agreement, in all
promotional materials and presentations, City's weekly summer Movie Night event
series shall be referenced as "Cable ONE Movie Night in Meridian."
2. As to Cable ONE Movie Night in Meridian, Sponsor shall be entitled to sponsorship
exclusivity in the business categories for which it provides products and services.
3. Sponsor may provide one (1) video advertisement promoting Sponsor, thirty (30)
seconds in duration, for broadcast following the welcoming video at each Cable ONE
Movie Night in Meridian.
4. Sponsor may set up a promotional display in Settlers Park at each Cable ONE Movie
Night in Meridian.
MOVIE NIGHT TITLE SPONSORSHIP AGREEMENT PAGE 1 of 7
5. Sponsor may place one (1) banner no wider than eight feet (8') for display on the
movie screen, and two (2) free-standing banners no wider than eight feet (8') for
display around the seating area.
B. Sponsor payment. Sponsor shall pay City ten thousand dollars ($10,000), representing
the cost to City to purchase one (1) theater duality outdoor projector.
C. Welcoming video. Sponsor shall, in coordination with City staff, produce and have
available for City staff to pick up by 12:00 p.m. (noon), on the day of each and every
Cable ONE Movie Night in Meridian, a video of approximately two (2) minutes in
duration welcoming the crowd to Cable ONE Movie Night, to include Sponsor's thirty-
second video advertisement, two (2) thirty-second video advertisements promoting that
year's presenting sponsors, and a thirty-second video of that week's single -night sponsor,
Sponsor acknowledges that the venue at which the welcoming video will be played is a
public place and that all members of the public shall be invited to attend, To this end, all
material shown shall be appropriate for all ages, values, and sensibilities. Sponsor shall
ensure that the welcoming video does not include language, behavior, or other messaging
that is profane, sexual, violent, or discriminatory, or that otherwise violates City policy or
order of the Director of the Meridian Parks and Recreation Department.
D. Use of City's name, logo. City hereby conveys to Sponsor permission to use City's
name for purposes of advertising, marketing, and public information, without violation of
City's rights of privacy or any other rights City may possess under this Agreement,
provided that Sponsor shall not use City's logo for any purpose without the express,
written permission of the Mayor's Chief of Staff.
11. RIGHTS AND RESPONSIBILITIES OF CITY
A. Promotion. With regard to Cable ONE Movie Night in Meridian, City shall undertake
the following promotional and advertising efforts:
1. Advertisement in the Meridian Parks & Recreation Spring/Summer Activity Guide,
newspaper, radio, e-mail messaging, and online social media, as permitted by movie
licensing rights,
2. Sponsor's logo and a link to Sponsor's website shall be displayed on the page on the
City's webpage listing the Cable ONE Movie Night in Meridian schedule,
3. Sponsor's logo and a link to Sponsor's website shall be displayed on the page on the
City's webpage listing the most recently available Cable ONE Movie Night in
Meridian schedule throughout the term of this Agreement,
4, Sponsor's logo and a link to Sponsor's website shall be posted on the City of
Meridian Parks and Recreation Department page on Pacebook.
MOVIE NiGHTTITLE SPONSORSHIP AGREEMENT PAGE 2 of 7
5. Where possible, Sponsor's logo shall be posted at the top of Cable ONE Movie Night
in Meridian flyers and literature.
III. GR NERAL PROVISIONS
A. Term. The term of this license shall be from the Effective Date through September 1,
2021, unless earlier terminated by either party by the method established herein.
R Cancellation; scheduling. The parties acknowledge that each Cable ONE Movie Night
in Meridian event series schedule shall include twelve to fourteen (12-14) weekly movie
showings during June, July, and August, but cancellation may be necessary due to
weather or other conditions or circumstances. City shall have sole responsibility and
discretion in scheduling and/or cancelling Cable ONE Movie Night in Meridian and all
movies and activities related thereto, including any and all related activities by Sponsor.
The parties hereto expressly acknowledge that Settlers Park is a public space, the
management and scheduling of which shall at all times be within the sole purview of
City. Any right or privilege granted to Sponsor by this Agreement shall include neither
the right to exclude any law-abiding person from Cable ONE Movie Night in Meridian,
nor the right to interfere with any person's concurrent, lawful use of Settlers Park where
such concurrent use does not conflict or interfere with Sponsor's use.
C. Insurance Sponsor's responsibility. City shall not provide insurance to cover loss,
theft, or damage of any equipment or materials used by Sponsor in the furtherance of this
Agreement, or to cover any activity undertaken by Sponsor in the exercise of the rights or
the furtherance of the obligations described herein. Any and all insurance of each party's
respective property and personnel shall be the sole responsibility of that party. Sponsor
shall obtain all necessary insurance as may be required in order to protect Sponsor's
insurable interests for Sponsor's rights and obligations described within this Agreement,
including, but not limited to, liability insurance, automobile insurance, worker's
compensation insurance, and/or property insurance.
D. Termination.
Termination for cause. If either Party determines that the other has failed to comply
with any term or condition of this Agreement, violated any of the covenants,
agreements, and/or stipulations of this Agreement, engaged in any act of misconduct
in the performance of this Agreement; or if either Party willfully or negligently
defaults in, or fails to fulfill, its material obligations under this Agreement, the other
Party shall have the right to terminate the Agreement by giving written notice to the
defaulting party of its intent to terminate, and shall specify the grounds for
termination. The defaulting party shall have thirty (30) days after receipt of such
notice to cure the default. If the default is not cured within such period, this
Agreement shall be terminated upon mailing of written notice of such termination by
the terminating party.
MOVIE NIGHT TITLE SPONSORSHIP AGREEMENT PAGE 3 of 7
2. Termination without cause. Either party may terminate this Agreement for any
reason or without cause by providing to the other party three hundred sixty-five {365}
days' written notice.
3. Compensation upon termination. In the event City terminates this Agreement
without cause prior to January 1, 2019, City shall offer to Sponsor a prorated
reimbursement, up to $5,000. In the event of termination by either party after January
1, 2019, whether for or without cause, neither Party shall be entitled to compensation
or damages for any equipment or materials provided pursuant to this Agreement or
obligations incurred in furtherance of the rights conveyed by this Agreement. Upon
termination by either party, whether for or without cause, at any time, all equipment
purchased by City for Cable ONE Movie Night in Meridian or in furtherance of this
Agreement, including the Open Air Cinema thirty-foot Open Air Elite Screen
Package and any and all products and equipment purchased by City under or related
to this Agreement, shall remain the property of City. All finished and unfinished
video footage, audio recordings, artwork, written materials, and/or any and all other
work products prepared and submitted or prepared for submission under this
Agreement shall remain the property of Sponsor. Notwithstanding this provision,
neither party shall be relieved of any liability for damages sustained by the other
attributable to a breach of this Agreement.
E. Video production.
1. Approval by City. City, in its sole discretion, may edit, reduce, cancel, or reject, at
any time, any audio, video, or written material submitted, used, or created by
Sponsor, Any pre -approval by City shall not be considered a waiver of the right to
revoke or edit any such material during the term of this Agreement.
2. Indemnity. Sponsor warrants and represents that, as to all content of the video pieces
created or produced pursuant to this Agreement, Sponsor shall, and hereby agrees to,
indemnify, defend and hold harmless City from all claims, suits, judgments,
proceedings, losses, damages, costs, and expenses, of any nature whatsoever,
including attorneys' fees, for which the City may become liable by reason of City's
displaying of Sponsor's audio or video copy, artwork, or other content, including but
not limited to claims for libel, violation of privacy, plagiarism, or copyright
violations.
F. Relationship of Parties. It is the express intention of Parties that Sponsor is an
independent contractor and not an employee, agent, joint venturer, or partner of City.
Nothing in this Agreement shall be interpreted or construed as creating or establishing the
relationship of employer and employee between Sponsor and City or between Sponsor
and any official, agent, or employee of City. Both parties acknowledge that Sponsor is
not an employee of City. Sponsor shall retain the right to perform services for others
during the term of this Agreement. Sponsor shall have no authority or responsibility to
exercise any rights or power vested in City. The selection and designation of the
personnel of City in the performance of this agreement shall be made by City.
MOVIE NIGHT TITLE SPONSORSHIP AGREEMENT. PAGE 4 of 7
G. Indemnification. Sponsor specifically indemnifies City and holds City harmless from
any loss, liability, claim, judgment, or action for damages or injury to Sponsor, to
Sponsor's personal property or equipment, and to Sponsor's employees, agents, or
volunteers arising out of or resulting from the condition of City's real or personal
property or any lack of maintenance or repair thereon, and not caused by or arising out of
the tortious conduct of City or its employees. Sponsor further agrees to indemnify and
hold City harmless from any loss, liability, claim or action from damages or injuries to
persons or property in any way arising out of or resulting from the use of City's real or
personal property by Sponsor or by Sponsor's employees, agents, volunteers, or invitees
and not caused by or arising out of the tortious conduct of City or its employees or
volunteers.
H. Waiver. Sponsor shall, and hereby does, waive any and all claims and recourse against
City, including the right of contribution for loss and damage to persons or property
arising from, growing out of, or in any way connected with or incident to Sponsor's
performance of this Agreement, whether such loss or damage may be attributable to
known or unknown conditions, except for liability arising out of the tortious conduct of
City or its officers, agents or employees.
1. Taxes. Sponsor shall be solely responsible for the payment of taxes owed for any income
realized as the result of activities undertaken pursuant or related to this Agreement.
J. Time of the essence. Sponsor acknowledges that services provided under this
Agreement shall be performed in a timely manner. The Parties acknowledge and agree
that time is strictly of the essence with respect to this Agreement, and that the failure to
timely perform any of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
K. Compliance with law. Throughout the course of this Agreement, Sponsor shall comply
with any and all applicable federal, state, and local laws.
L. Non-discrimination, Throughout the course of this Agreement, Sponsor shall not
discriminate against any person as to race, creed, religion, sex, age, national origin,
sexual orientation or any physical, mental, or sensory handicap.
M. Entire Agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, whether previous
to the execution hereof or contemporaneous herewith. The terms of this Agreement may
not be enlarged, modified or altered except upon written agreement signed by both parties
hereto.
N. Costs and attorneys' fees. If either party brings any action or proceedings to enforce,
protect or establish any right or remedy under the terms and conditions of this
Agreement, the prevailing party shall be entitled to recover reasonable costs and
MOVIE NIGHT TITLE SPONSORSHIP AGREEMENT PAGE 5 of 7
attorneys' fees, as determined by a court of competent jurisdiction, in addition to any
other relief awarded.
O. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be
in the courts of Ada County, Idaho,
P. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise,
the exercise of any remedy provided for herein or allowed by law shall not be to the
exclusion of any other remedy.
Q. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
R. No assignment. Sponsor shall not assign, sublet, subcontract, or transfer its rights or
responsibilities hereunder without the express written consent of City. Should Sponsor
cease to exist in its current form, this Agreement and all rights granted to Sponsor
hereunder shall be void.
S. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed
communicated upon mailing by United States Mail, addressed as follows:
Sponsor:
Cheryl Goettsche, General Manager
CableONE
2101 E. Karcher Road
Nampa, Idaho 83687
City
Renee White, Recreation Coordinator
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
Either party may change its address for the purpose of this paragraph by giving written
notice of such change in the manner herein provided.
T. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements, leases, or understandings, oral or written,
whether previous to the execution hereof or contemporaneous herewith.
U. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
of hereof as if the exhibits were set forth in their entirety herein.
V. Non -Appropriation. The Parties acknowledge and agree that the validity of this Agreement is
based upon the availability of public funding under the authority of City's statutory mandates.
W. Warranty of authority. The undersigned expressly warrants that, to the extent set forth
herein, he is duly authorized to act as the representative and agent of Sponsor. The
MOVIE NIGHTTITLE SPONSORSHIP AGREEMENT PAGE 6 of 7
undersigned further warrants that he is authorized to bind Sponsor to the obligations set
forth herein, and to accept the liabilities as established herein on behalf of Sponsor.
X. City Council approval (required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement; Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall
not be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day of January, 2017,
SPONSOR:
5/ (7
Ch tsche, General Manager — West Valley ID
CITY OF MERIDIAN:
Tammy de )Key i, Mayor ATTEST:
���jCD AUGU �
ti c,w oe C..J .
oles, City Clerk
MOVIE NIGHT TITLE SPONSORSHIP AGREEMENT PAGE 7 of 7
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6F
PROJECT NUMBER:
ITEM TITLE:
Task Order For Heroes Park Public Art Project for an amount not to exceed $72,000
MEETING NOTES
� APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 1 of 23
TASK ORDER for HEROES PARK PUBLIC ART PROJECT
This TASK ORDER for HEROES PARK PUBLIC ART PROJECT (“Task Order”) is
made this 21st day of March, 2017 (“Effective Date”), by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho (“City”), and Ken McCall,
on behalf of McCall Studios LLC, a limited liability company organized under the laws of the
state of Idaho (“Artist”).
WHEREAS, on August 9, 2016, City and Artist entered into a Master Agreement for
Professional Services: Park Identities Public Art Roster (“August 9, 2016 Master Agreement”),
which establishes terms and conditions under which City may invite Artist to provide services
including consultation, design, fabrication, and installation, pursuant to separate project task
order(s) setting forth specific conditions, compensation amount, and scope of work;
WHEREAS, on October 14, 2016, City issued a Call to Artists/Request for Proposals:
Park Identity at Heroes Park (“October 14, 2016 RFP”), a copy of which is attached hereto as
Exhibit A , inviting Artist and other artists on the Park Identities Public Art Roster to submit
proposals for the installation of public art at Heroes Park, a community park in southwest
Meridian, located at 3064 W. Malta Drive, in Meridian (“Park”);
WHEREAS, in response to the October 14, 2016 RFP, Artist submitted the proposal
attached hereto as Exhibit B , proposing the installation of a work entitled “Journey of Heroes”;
WHEREAS, a selection panel comprised of members of the Meridian Parks and
Recreation Commission and the Meridian Arts Commission reviewed the proposals and selected
Artist’s proposal for recommendation to the Meridian City Council by the Meridian Parks and
Recreation Commission and the Meridian Arts Commission, which recommendation was
forwarded to Meridian City Council;
WHEREAS, the City Council of the City of Meridian, following the recommendations of
the respective Commissions, does find that proposed work “Journey of Heroes” will further the
public health and welfare by creating and enhance the overall park identity at Heroes Park;
celebrating national and local heroes; and encouraging outdoor recreation and enrichment;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES .
Artist shall design and fabricate all components of the art installation entitled “Journey of
Heroes,” as depicted in Exhibit B (collectively, “Artwork”); shall install such Artwork at the
Park; and shall restore landscaping and pathways to the same condition as prior to installation
of the Artwork (“Site Restoration”). The Parties acknowledge and agree that the design of
Artwork shall include, though shall not be limited to, the following:
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 2 of 23
A. Kinetic sculptures. The Artwork shall include three (3) large kinetic sculptures, grouped
in a triangular formation, located in the central planter box on the south side of the Park
between the shelter and concessions building. The sculptures shall be approximately
twenty-five to twenty-seven feet (25–27’) tall; twenty to twenty-one feet (20–21’) tall; and
fifteen to sixteen feet (15–16’) tall, respectively. The subjects depicted on the large
sculptures shall be:
1. Albert Einstein
2. Martin Luther King, Jr.
3. “Raising the Flag on Iwo Jima,” by Joe Rosenthal, or the United States Marine Corps
War Memorial
4. Meriwether Lewis and William Clark
5. Sacagawea
6. Amelia Earhart
7. Abraham Lincoln
8. Firefighter of nonspecific identity
9. Astronaut of nonspecific identity
10. Police Officer of nonspecific identity
11. Doctor of nonspecific identity
B. Trail markers. The Artwork shall include five (5) small trail markers, located
approximately at every one-tenth (0.1) mile mark along the walking path roughly
encircling the Park. The trail markers shall be approximately five feet (5’) tall and three
feet (3’) wide. The individuals depicted on the small trail markers shall be determined
following public input gathered pursuant to the process set forth in the Call for
Recommendations set forth in Exhibit C , as communicated to Artist by the Parks
Superintendent.
C. Standards. Artwork design, fabrication, and installation, and Site Restoration shall
comply in all respects with established engineering standards, Idaho Standards for Public
Works Construction, all established policies and ordinances of the City of Meridian, and
the direction of the Meridian Parks Superintendent or his designee. Artist shall engage an
independent testing agency to test and inspect construction materials and methods of
installation of Artwork. The same duly qualified engineer who prepares the construction
drawings and structural calculations for the Artwork may serve as the testing agency, at
Artist’s election.
II. COMPENSATION .
A. Total amount. The total payment to Artist for the design, fabrication, and installation of
the Artwork shall be seventy-two thousand dollars ($72,000.00). This amount shall
constitute full compensation for any and all services, travel, transportation, materials,
shipping, equipment, contingency, commission, artist fee, and costs of work to be
performed or furnished by Artist.
B. Method of payment. Artist shall provide to City invoices for services and/or materials
provided pursuant to the payment schedule set forth herein, which City shall pay within
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 3 of 23
thirty (30) days of receipt. City shall not withhold any federal or state income taxes or
Social Security tax from any payment made by City to Artist under the terms and
conditions of this Task Order. Payment of all taxes and other assessments on such sums
shall be the sole responsibility of Artist.
C. Payment schedule. Artist shall be paid pursuant to the following benchmarks:
1. City Approval of Detailed Plan: $30,000.00 shall be paid to Artist within thirty (30)
days of the Parks Superintendent’s approval of Artist’s detailed plan for fabrication of
the Artwork and installation of the Artwork at the Park (“Detailed Plan”). The
Detailed Plan shall include:
a. Detailed project timeline;
b. Detailed, to-scale site plan for the installation of each and all components of the
Artwork at the Park, prepared in coordination with the City of Meridian Park
Superintendent;
c. Plan for obtaining written licenses and/or permissions for the use of each image
depicted on Artwork;
d. Plan for obtaining any and all necessary permits or approvals from the City of
Meridian for the installation of the Artwork, which may include Certificate of
Zoning Compliance from the Community Development Department/Planning
Division; permitting and inspection by the Community Development
Department/Building Services Division; and coordination with the Meridian Parks
& Recreation Department regarding landscaping and utilities;
e. Construction drawings and structural calculations for each and all components of
the Artwork, reviewed and stamped by an engineer certified in the state of Idaho;
f. Plan for engaging an independent testing agency to test and inspect construction,
fabrication, and installation materials and methods (the same duly qualified
engineer who prepares the construction drawings and structural calculations may
serve as the testing agency, at Artist’s election); and
g. Plan for Site Restoration following Artwork installation.
2. Fabrication of Artwork: $30,000.00 shall be paid to the Artist within thirty (30) days
of completion of Fabrication of the Artwork, or all components thereof, as
demonstrated to and approved in writing by the Parks Superintendent.
3. Final Completion: $12,000.00 shall be paid to the Artist within thirty (30) days of
Final Completion, which shall be defined as:
a. Complete installation of the completed Artwork at the Park, as confirmed by the
Parks Superintendent;
b. Artist’s submission to the Parks Superintendent of a recommended maintenance
plan for the Artwork;
c. Execution of a mutually agreed-upon acceptance agreement, similar to the sample
agreement attached hereto as Exhibit D for illustrative purposes only, to include
affirmation of Artist’s indemnification of City and express waiver of Artist’s right,
title, or interest in the Artwork, which agreement shall be prepared by the City
Attorney’s Office;
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 4 of 23
d. Written licenses and/or permissions for the use of each and all of the images
depicted on Artwork;
e. Waivers of lien from any and all sub-contractors and major materials suppliers;
f. Report from an independent testing agency approving construction, fabrication, and
installation materials and methods; and
g. Final inspection and approval of the installation of Artwork by the Parks
Superintendent and by City of Meridian Community Development Services
Department/Building Services Division, which may include, at the discretion of the
Building Official, independent testing and/or inspections for structural soundness.
III. TIME OF PERFORMANCE .
A. Timeline. In addition to the benchmarks set forth in the timeline prepared by Artist as part
of the Detailed Plan, the Parties shall meet the following deadlines:
1. By 5:00 p.m., May 2, 2017: Artist shall complete Submission of the Detailed Plan to
the Parks Superintendent. The Parks Superintendent shall review, request
modifications as necessary, and approve such Detailed Plan, either as submitted or as
modified pursuant to mutual agreement, within fourteen (14) days of receipt thereof.
2. By 5:00 p.m., September 1, 2017: Artist shall complete Fabrication of the Artwork
and obtain written approval of same by the Parks Superintendent. The Parks
Superintendent shall approve, or approve as modified, such fabrication within fourteen
(14) days of Artist’s notice of such completion. Prior to issuing approval, the Parks
Superintendent shall determine that the Artwork as fabricated is in keeping with
Artist’s representations as depicted in Exhibit A . Non-material design refinements
and/or improvements shall be left to the discretion of the Artist.
3. By 5:00 p.m., September 15, 2017: With prior approval and all necessary permits
from the City, Artist shall cause the installation of the Artwork at Park, and shall
schedule final inspection and approval of the installation thereof by the City of
Meridian Community and Development Services Department/Building Services
Division and the Parks Superintendent. Artist shall immediately notify the Parks
Superintendent of any delay that occurs or is anticipated affecting the installation.
4. By 5:00 p.m., September 22, 2017: Artist shall be responsible for Final Completion.
The Parks Superintendent may extend the date of Final Completion for a reasonable
amount of time only if such delay is due to circumstances and events beyond the
control of Artist or pursuant to a written Task Order by the Parties.
5. By 11:59 p.m., September 29, 2017: Provided that Artist has completed Final
Completion, as provided herein, City shall execute Final Acceptance of the Artwork,
which shall be signified by City’s adoption of a resolution indicating that the City
accepts the delivery of the Artwork as designed, fabricated, and installed.
B. Time of the essence. The Parties acknowledge that services provided under this Task
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 5 of 23
Order shall be performed in a timely manner. The Parties acknowledge and agree that time
is strictly of the essence with respect to this Task Order, and that the failure to timely
perform any of the obligations hereunder shall constitute a breach of, and a default under,
this Task Order by the party so failing to perform.
C. Inspection. The Artist shall provide the Parks Superintendent with reasonable
opportunities to review the progress of the Artwork to ensure compliance with the timeline
and the design as depicted in Exhibit B hereto or as mutually agreed by the Parties in
writing, upon the Parks Superintendent’s request. If during such inspection, or in the
course of the approval processes required herein, the Parks Superintendent concludes that
the Artwork or any portion or component thereof does not conform to the timeline or to the
proposal as described and depicted in Exhibit B hereto or as mutually agreed by the Parties
in writing, notice of the specific non-conformity and request for Artist to address the
specified non-conformity shall be given to Artist in writing as soon as practicable. Artist
shall have fourteen (14) days to address and correct any non-conformity. If, upon the
Parks Superintendent’s re-inspection, the Parks Superintendent concludes that the Artwork
or the nonconforming portion or component thereof remain nonconforming, termination
procedures may commence. City’s failure to disapprove in writing shall constitute
presumptive approval of the Artwork as inspected.
IV. MAINTENANCE AND REPAIR .
A. Irrigation system repair. City shall be responsible for incidental irrigation system repairs
necessitated by installation of the Artwork.
B. Two years following Final Acceptance. Artist shall be fully responsible for all parts and
workmanship of the Artwork for a period of two (2) years after City’s Final Acceptance of
the Artwork, and during such time shall replace any defective parts and/or rework any
defective craftsmanship in a timely fashion at no cost to City, except that during such
period Artist shall not be required to replace or repair any damage to the Artwork caused
by City’s employees, by vandalism, or by an act of God.
C. Determination of need for repair. At all times, including the first two years following
Final Acceptance, City shall make any and all determinations regarding whether the
Artwork’ parts and/or craftsmanship require maintenance, restoration, or repair. Artist
may be asked to provide input regarding such matters, but all decisions regarding the need
for maintenance, restoration, or repair shall be made by City.
D. Maintenance, restoration, and repair. Following Final Acceptance, City shall provide
basic maintenance, restoration, and repair of the Artwork at City’s cost. In the event that
the Artwork is damaged or destroyed, in whole or in part, City may, at its sole election,
restore the Artwork, subject to receipt of any insurance proceeds and availability of
sufficient funds.
V. GENERAL PROVISIONS.
A. August 9, 2016 Master Agreement applies. All provisions of the August 9, 2016 Master
Agreement are incorporated by reference and made a part of hereof as if set forth in their
entirety herein.
B. Exhibits. All exhibits to this Task Order are incorporated by reference and made a part of
hereof as if set forth in their entirety herein.
C. City Council approval required. The validity of this Task Order shall be expressly
conditioned upon City Council action approving the Task Order. Execution of this Task
Order by the persons referenced below prior to such ratification or approval shall not be
construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Task Order on the
1✓ffective Date first written above.
ARTIST:
den McCall
Manager, McCall Studios LLC
CITY OF MERIDIAN:
Attest:
Tammy d mayor
Coles,
Clerk
PROFESSIONAL SERVICES TASK ORDER — HEROES PARK PUBLIC ART PROJECT PAGE 6 of 23
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 7 of 23
EXHIBIT A
OCTOBER 14, 2016 RFP
Request for Proposals – Heroes Park Identity Public Art Project Page 1 of 2
Call to Artists – Request for Proposals:
Park Identity at Heroes Park
PROJECT DESCRIPTION:
The Meridian Arts Commission (MAC) and Meridian Parks & Recreation Commission (MPRC) invite artists on
the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance
the overall park identity at Heroes Park. The objective of the project is to create a theming element, or
elements, that strengthen the park name and give the park a true identity and sense of place.
SITE DESCRIPTION:
Heroes Park is a community park in southwest Meridian at 3064 W. Malta Drive. The pre-proposal conference
will allow proposers to ask Parks staff specific questions and elaborate on context provided. Notes from the
pre-proposal conference will be sent to those who intend to propose, in case they cannot attend the
conference.
ELIGIBILITY:
This project is open to artists on the Park Identities Public Art Roster.
BUDGET:
A budgeted amount of $73,000 total is available for the completed project; this includes the selected
artist’s commission, all costs including engineering, materials, fabrication, permitting, contingencies and
installation of the artwork. A stipend of $500 will be paid to artists to develop and submit proposals,
following submission of a completed W-9 form and execution of a written agreement with the City of
Meridian.
PROCESS:
The evaluation and selection process will generally occur as follows; dates are subject to change as may be
necessary due to scheduling issues or other circumstances. Any information submitted is subject to release
to the public as required by Idaho Public Records Law.
1. Call to Artists (RFP) issued October 14, 2016.
2. Pre-proposal conference. Tuesday, November 1 @ 11:00 AM on site, by the Heroes Park concessions
building at 3064 W. Malta Drive.
3. Notice of Intent to Propose due Wednesday, November 2 @ 12:00 PM. Submit a letter of intent, signed
agreement to produce a proposal and presentation, and W-9. Stipends for proposals will be submitted
after presentations are delivered.
4. Proposals accepted. To be considered for this project, the following materials must be submitted to
MAC, by 12:00 PM, on Monday, December 5, 2016, at 33 E. Broadway Avenue Suite 104, Meridian, ID
83642 or by e-mail to mac@meridiancity.org:
a. A summary of the respondent’s experience with similar projects
b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual
designs or projects to be considered; additionally, maquettes are strongly recommended
c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc.
Request for Proposals – Heroes Park Identity Public Art Project Page 2 of 2
d. Detailed project timeline, project budget with itemized costs, and schedule of work
5. Presentations. On Wednesday, December 7, 2016, participating artists will present their proposals and
maquettes in front of the selection committee at a public meeting, followed by brief Q & A. This
presentation is scheduled to take place at 4PM at Meridian City Hall. (Please let us know if this date and
time cannot work for you.)
6. Selection Criteria. Eligibility and finalist selection criteria will include:
a. Adherence to the RFP; (10 points)
b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20
points)
c. Project proposal – demonstrated understanding of project objectives, ability to create artwork that
addresses the context of its placement; and ability to meet or exceed the objectives; (30 points)
d. Past work experience and references on a similar type project and the demonstrated competence in
the performance of the type of work to be provided (the nature, quality, and relevance of similar
completed work, including subcontractors, may include feedback from professional references; and
(20 points)
e. Consistency with City policy and community values; (20 points)
7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one
proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will
include the criteria set forth above, as well as any public input submitted during the evaluation of the
proposals. MAC and MPRC will forward their recommendation to Meridian City Council for consideration.
The selected proposer and others not selected will be notified of City Council’s decision via e-mail by
Wednesday, January 11, 2017.
8. Agreement; award. Following selection and negotiation and execution of a written task order with the
City, the selected proposer will be awarded the project upon City Council’s approval.
9. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance
with a written task order agreement with the City, and within the project’s final budget and timeline.
ESTIMATED TIMELINE:
□ October 14, 2016 Call to Artists (RFP) issued
□ November 2, 2016 Deadline for Intent to propose
□ December 5, 2016 Deadline for completed proposals
□ December 7, 2016 Presentations, committee evaluation, recommendation determined
□ By January 10, 2017 MAC and MPRC co-present recommendation to City Council
□ January 11, 2017 Selected and not selected artists notified
□ By February 1, 2016 Deadline for selected artist’s signed task order with City
□ By February 7, 2016 Task order executed by City Council
□ By February 8, 2017 Consultation with Parks & Recreation begins
□ Spring 2017 Fabrication begins
□ Per Task Order Installation
Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0422) with any questions.
Thank you for your interest!
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 10 of 23
EXHIBIT B
ARTIST’S PROPOSAL
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 18 of 23
EXHIBIT C
CALL FOR RECOMMENDATIONS
Call for Recommendations: “JOURNEY OF HEROES”
OVERVIEW:
The Meridian Arts Commission (MAC) and Meridian Parks and Recreation Commission (MPRC) seek
recommendations for heroes to be represented in a public art installation at Heroes Park. These commissions
have partnered with McCall Studios to create “Journey of Heroes.” Part of McCall’s installation includes creating
five (5) mile markers that follow the walking path around the park. The artist proposed that these mile markers
feature local heroes that the community would like to recognize. We could like to invite local students to
nominate the five (5) heroes that may be featured these mile markers.
ELIGIBILITY:
Currently, MAC is reaching out to Meridian arts schools and neighborhood schools to each submit a
recommendation. Those schools include: Chief Joseph Elementary, Christine Donnell Elementary, Pioneer
Elementary, Renaissance High School, and Willow Creek Elementary. These schools may independently decide
how they would like to select their hero recommendation. If one of the invited schools declines to make a
recommendation, MAC may reach out to alternate schools for their students’ recommendation.
RECOMMENDATION REQUIREMENTS:
Please use the hero recommendation form on the next page to submit a recommendation. Each school may only
submit one (1) form. Heroes recommended must be:
Local – Someone born locally or who had a major impact locally, limited to Idaho specifically
Real (non-fictional) – Man, woman, animal, living or deceased
Materials submitted will not be returned. Recommendations may be submitted via email, in-person delivery, or
U.S. Mail addressed to:
Meridian Arts Commission
Attn: Journey of Heroes Recommendation
33 East Broadway Avenue, Suite 104
Meridian, ID 83642
DEADLINE:
Interest needs to be reported by 12:00 p.m. (NOON) on Friday, February 10, 2017. Hero Recommendation Forms
are due by 12:00 p.m. (NOON) on Friday, April 28, 2017.
SELECTION PROCESS:
The final selection and placement of heroes in the
public art installation will be made by MAC and MPRC
representatives and may be dependent on the ability
to receive permission to use an image of the hero.
CONTACT MAC:
Questions regarding this Call for Recommendations
may be directed to Hillary Bodnar, Commissions &
Committees Specialist for the City of Meridian at
mac@meridiancity.org or 208-489-0399
Hero Recommendation Form: “JOURNEY OF HEROES”
School Name:
Contact Name:
E-mail address:
Mailing address:
Contact phone:
Principal Signature:
Principal Name:
DESCRIPTION OF YOUR SCHOOLS’ PROCESS TO NOMINATE A HERO
Suggestions include: nomination could be determined by the class who reads the most in a read -a-thon (or through another
contest), nomination could be determined by a drawing where each class gets to submit one hero, or students recognized for
positive behavior could submit hero recommendations and a student council can determine the final nomination, etc.
HERO RECOMMENDATION
If you need more room for your recommendation, please feel free to attach additional sheets of paper.
Hero’s Name:
Rational for Recommendation:
RUNNER UP RECOMMENDATION
In the case that your nominated hero has already been recommended by another sc hool, please nominate one (1) additional hero.
Hero’s Name:
Rational for Recommendation:
Notice: Upon submission of our recommendation to the City of Meridian for consideration for inclusion in the public art installation
“Journey of Heroes,” such submission is a public record, subject to the Idaho Public Records Act. By submitting a recommendation,
your school assumes consent to this requirement.
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 21 of 23
EXHIBIT D
CALL FOR RECOMMENDATIONS
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 22 of 23
ACCEPTANCE AGREEMENT
HEROES PARK PUBLIC ART PROJECT: “JOURNEY OF HEROES”
This ACCEPTANCE AGREEMENT is made this ____ day of ________, 2017 (“Effective
Date”), by and between the City of Meridian, a municipal corporation organized under the laws of
the State of Idaho (“City”), and McCall Studios LLC, a limited liability company organized under
the laws of the state of Idaho (“Artist”). (City and Artist may hereinafter be collectively referred
to as “Parties.”)
WHEREAS, on [DATE], Artist installed at Heroes Park an art installation entitled
“Journey of Heroes,” comprised of three (3) large kinetic sculptures and five (5) small trail
markers, (“Artwork”);
WHEREAS, on [DATE], City and Artist entered into a Task Order for Heroes Park Public
Art Project (“Task Order”) that includes, in Section II.C.3.c, a requirement that the parties enter
into a mutually agreed-upon acceptance agreement as a condition of the City’s Final Acceptance
of the artwork designed, created, and installed by Artist pursuant to the Task Order;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby, and in the Task Order, acknowledged and agreed, and in consideration of the
mutual promises and covenants herein contained, the Parties agree as follows:
I. INDEMNIFICATION .
Artist specifically hereby indemnifies and saves and holds harmless City and its respective
employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities,
losses, claims, actions, judgments for damages, expenses, or injury to any person or to property
arising as a result of:
A. Artist’s failure, or the failure of any agent, employee, or subcontractor of Artist to exercise
reasonable care, skill or diligence in the performance of any work or service under or
related to the Task Order and any and all addenda thereto;
B. Any breach of any representation, warranty or covenant made by Artist, or by any of
Artist’s agent(s), employee(s), or subcontractor(s);
C. Artist’s infringement of or upon any intellectual property rights, whether intentional or
unintentional, known or unknown, including any copyright or patent arising out of the
reproduction or use in any manner of any images, plans, designs, drawings, specifications,
information, material, sketches, notes or documents created or used by Artist in the
performance of any work or service under the Task Order and any and all addenda thereto;
and/or
D. The malfunction, breakage, or failure of the artwork, or any portion or component thereof,
created and installed under the Task Order and any and all addenda thereto.
PROFESSIONAL SERVICES TASK ORDER – HEROES PARK PUBLIC ART PROJECT PAGE 23 of 23
II. WAIVER .
Artist hereby waives and releases, on behalf of himself, his employees, agents, heirs, executors,
administrators, assigns, and/or personal representatives, any and all claims and/or rights for
damages he now has or may hereafter have against the City of Meridian and/or its employees,
elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out
of the performance of any work or service under or related to the Task Order. Except as otherwise
expressly delineated in the Task Order, Artist hereby waives any and all right, title, or interest in
the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the
Task Order and any and all addenda thereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date first written above.
ARTIST:
__________________________________
Ken McCall
Manager, McCall Studios LLC
CITY OF MERIDIAN:
BY: __________________________________
Tammy de Weerd, Mayor
Attest: __________________________________
C.Jay Coles, City Clerk
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 6G
PROJECT NUMBER:
ITEM TITLE:
Approval of Finance Department Vendor Payments in the Not to Exceed Amount of
$798,771.24
MEETING NOTES
Yf APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
A-1 STAMP & MABEL'S LABELS Name Plates-Kristal Soland & Chris Pope 18.00
A-1 STAMP & MABEL'S LABELS Office Name Signs for PD 46.00
ACE AUTO BODY 2011 fleet truck 14 bed repairs, Vin# C58237, Lic# C17279 1,603.89
ADA COUNTY PARAMEDICS 17-0232 220/Medical director fee, EMS JPA shared position 21,375.00
AIR FILTER SUPERSTORE WHOLESALE LLC Building Maint.289.56
AMY MERRILL instructor fee - Lyrical, Jazz, Teen Ballet 2/2-2/23/17 x 19 500.00
BERRY ELECTRICAL SERVICES, INC.220/ST. 3, replace switches, install new lighting, ballasts 2,621.08
BERRY ELECTRICAL SERVICES, INC.220/ST. 4 replace electrical switches & covers 822.98
BERRY ELECTRICAL SERVICES, INC.220/St. 5, replace electrical switches 945.80
BHS SPECIALTY CHEMICALS D-foam it 2,640.00
BILLING DOCUMENT SPECIALISTS 17-0122, MUBS Bills 2/20/17 & Delinquent Notices 2/22/17 11,455.67
BILLING DOCUMENT SPECIALISTS 17-0124, Lockbox Processing - February 2017 1,355.08
BILLING DOCUMENT SPECIALISTS Credit for Inserts Not Inserted From Inv# 40244 (248.00)
BME FIRE FIGHTER SUPPLY, LLC.220/2 winter uniform jackets, stock 678.20
BME FIRE FIGHTER SUPPLY, LLC.220/9 badges, 4 collar brass for uniforms, stock 1,004.00
BME FIRE FIGHTER SUPPLY, LLC.220/Station boots, Verkerk 288.92
BOE - Boise Office Equipment XPN547404, Additional Copies 1/22/17-2/21/17 109.83
BPA HEALTH, INC.Employee Compliance Line - 1/1/17-12/31/17 2,975.00
BRIGHT IDEAS LIGHTING COMPANY Labor & Materials for Settlers Park LED conversion 2,705.00
BRIGHT IDEAS LIGHTING COMPANY Repaired outside lights at City Hall & Parking Lot 554.50
BROWN & CALDWELL 16-0184, 15-0474, Service 12/30/16-1/26/17 - Final Invoice 42,008.79
BROWN & CALDWELL 16-0248, services 12/30-1/26/17 97,597.00
BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 151 116.96
BRUNEEL TIRE OF MERIDIAN LLC Ford Taurus repairs, vin# 109073, Lic# C14033 293.76
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 140 70.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #119 65.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #143 65.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #154 55.00
BRUNEEL TIRE OF MERIDIAN LLC Oil Pressure Engine Light Repair for Unit #126 218.71
BRUNEEL TIRE OF MERIDIAN LLC Reverse Light Bulbs for Unit #130 18.76
BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit #121 548.16
BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit #153 566.00
BRUNEEL TIRE OF MERIDIAN LLC Wiring Repair to Fix Keyless Entry and Tire Pressure Monitor 238.68
BUSS MECHANICAL SERVICES, INC.17-0134 Final billing for plumbing repair on Collections 2,069.95
Campbell Tractor Co.bearings & hardware repair parts for Kleiner 8800 mower x 39 157.24
Campbell Tractor Co.bolts for John Deere 8800 mower at Kleiner - qty 20 15.40
Campbell Tractor Co.John Deere 1445 mower 10 cowling/screen at Bear Creek x 1 172.87
Campbell Tractor Co.John Deere 8800 mower roller replacement at Kleiner - qty 1 258.32
Campbell Tractor Co.rollers for John Deere #2 & 3 mowers - qty 4 109.12
CARRIER CORP Chiller service maintenance agreement in Lab 350.50
CARRIER CORP HVAC maintenance service agreement for Admin bldg 409.50
Date: 3/16/17 01:45:11 PM Page: 1
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
CHAVCO TREE & LANDSCAPE SERVICES, INC.tree work at Settlers Park - qty 35 1,890.00
CHIEF SUPPLY CORPORATION 11 LED Flashlight Systems for Patrol Units 1,851.45
CITY OF BOISE Subcontract pretreament sample testing 1,700.00
D & B SUPPLY Bib coveralls for Chad Horn 119.99
D & B SUPPLY Dog Food for K9 Randy - Qty 2 Bags 88.18
D & B SUPPLY Equipment Supplies 206.97
D & B SUPPLY Equipment/Supplies 98.97
DEBEST PLUMBING, INC Homecourt soap dispenser leak repairs 115.00
DEBEST PLUMBING, INC Unplugged sink in 2nd floor breakroom @ City Hall 173.00
ELECTRICAL WHOLESALE SUPPLY CO photo cell for exterior light at Lanark Parks Shop - qty 1 27.35
ENVIRONMENTAL EXPRESS, INC.Solids filters-small 432.69
ERS, EMERGENCY RESPONDER SERVICES, INC.Equipment & Build new Lt Admin Vehicle Unit# 48 6,388.60
ERS, EMERGENCY RESPONDER SERVICES, INC.Equipment to Build Unit #165 8,742.01
ERS, EMERGENCY RESPONDER SERVICES, INC.Labor & parts to install tool box lighting on camel 3,665.99
ERS, EMERGENCY RESPONDER SERVICES, INC.New Fleet Equipment for Unit #166 8,742.01
ERS, EMERGENCY RESPONDER SERVICES, INC.New Fleet Equipment for Unit #167 8,742.01
ERS, EMERGENCY RESPONDER SERVICES, INC.Remove Police Equipment to Prep for Sale Unit #520 602.00
ERS, EMERGENCY RESPONDER SERVICES, INC.Replace Siren & 2 Lights for Unit #133 301.00
ERS, EMERGENCY RESPONDER SERVICES, INC.Stripe Undercover Equipment Unit #25 602.00
ERS, EMERGENCY RESPONDER SERVICES, INC.Taillight Socket Repair for Unit #133 148.00
EXECUTRAIN OF IDAHO ITIL Foundation 2011 Edition Dave Tiede, CIO, Boise ID, 4/19 2,500.00
FASTENAL COMPANY Gate hinges for gate repair at N. Black Cat lift station 89.54
FASTENAL COMPANY Hi-vis lime sleeveless vest-size 2XL 14.40
FASTENAL COMPANY Hi-vis lime sleeveless vest-size medium 14.40
FASTENAL COMPANY Nylok nuts for plunger pumps 14.61
FASTENAL COMPANY Speed bump & supplies for traffic control 42.06
FERGUSON ENTERPRISES INC.17-0066, Credit Meter Replacements (11,600.28)
FERGUSON ENTERPRISES INC.17-0066, Meter Replacements 11,600.28
FERGUSON ENTERPRISES INC.17-0066, New Replacement Meters 10,236.24
FERGUSON ENTERPRISES INC.17-0066, Senus Water Meters 6,261.19
FERGUSON ENTERPRISES INC.Biltmore PRV Project 53.95
FERGUSON ENTERPRISES INC.Buna plug & repair kit to replace valve in primary clarifier 768.46
FERGUSON ENTERPRISES INC.Digester #3 valves 477.03
FERGUSON ENTERPRISES INC.Materials 3,710.08
FERGUSON ENTERPRISES INC.Parts for digester 3 valve replacement 910.10
FERGUSON ENTERPRISES INC.Supplies 245.24
FISHER SCIENTIFIC BOD dilution water carboy, grad cylinders & tubing for 424.83
FISHER SCIENTIFIC Nitrile gloves-size small & cond standard solution 456.82
FORGE instructor fee - Shoshin Ryu 2/4-2/25/17 - qty 4 112.00
FRANKLIN BUILDING SUPPLY posts for mutt-mitt stations at Storey Bark Park - qty 3 136.68
GETGO INC 220/GoToTraining Pro Service 20-Feb-17 to 19-Feb-18 1,428.00
Date: 3/16/17 01:45:11 PM Page: 2
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
GOBLE SAMPSON ASSOCIATES, INC.Drive rod, suction; drive rod, discharge, suction disc,1,851.00
GOODE MOTOR FORD, LLC.17-0033, New Patrol Fleet Vehicle Unit #167, Vin# B83236 27,926.68
GOODYEAR COMMERCIAL TIRE & SERVICE
CENTER
220/MF018 parts for new wheels 197.08
GOSNEY MANAGEMENT, LLC.instructor fee - Little Picassos 2/4-2/25/17 - qty 6 240.00
GRAPECITY, INC.ComponentOne Studio-Enterprise Edition Renewal 7/27/17-7/26/3,725.00
HACH COMPANY COD vials 124.97
HACH COMPANY On-site training for Lachat QC8500 autosampler, peristal 3,500.00
HACH COMPANY Turbidity standard 43.64
HARBOR FREIGHT TOOLS misc painting supplies for Lanark Parks Shop - qty 11 76.39
HARBOR FREIGHT TOOLS misc tools for Lanark Parks Shop - qty 33 212.67
HARBOR FREIGHT TOOLS Snap ring pliers for vactor truck C19957 7.98
HD SUPPLY WATERWORKS Materials Supplies 234.77
HD SUPPLY WATERWORKS Parts for TWAS pump install 587.64
HDR ENGINEERING 15-0151, service 11/27/16-12/31/16 1,709.62
HOME DEPOT CREDIT SERVICES misc tools for fleet truck 17 - qty 9 139.25
HOME DEPOT CREDIT SERVICES paint brush kits - qty 9, see return credit Inv# 4172636 104.66
HOME DEPOT CREDIT SERVICES Settlers Shop stairs project painting materials - qty 4 39.06
HOME DEPOT CREDIT SERVICES Shop Supplies 87.67
HOME DEPOT CREDIT SERVICES Shop Supply 9.37
HOME DEPOT CREDIT SERVICES Tools for vactor truck C19957 477.27
HORTON FLUID POWER INC.Labor & parts to install pipe rack on the camel 329.82
HP INC.HP Fy NextBusDay Onsite/DMR NB Only S 133.00
IDAHO CORRECTIONAL INDUSTRIES Business Card order-Christopher Pope & Rich Greene 92.50
IDAHO CORRECTIONAL INDUSTRIES Business cards for Collections group 185.00
IDAHO CORRECTIONAL INDUSTRIES Business cards for Connie Moon 35.00
IDAHO CORRECTIONAL INDUSTRIES Printing Business Cards 185.00
IDAHO DIVISION OF BLDG SAFETY Lic# 008854 Renewal, J. Allen Electrical License 45.00
IDAHO INDEPENDENT BANK Refund, 9901080801, Dumpster Deposit, 113 E Idaho Ave, Dumps 48.42
IDAHO STATE POLICE Fingerprinting for New Employees - Feb 2017 483.00
IDASEW, LLC 220/Uniform hemming & alterations 61.00
JC CONSTRUCTORS INC 17-0146, service 2/28/17 376,200.00
JOE SIMMICH Refund, R-FLDP-2017-0001, Permit Withdrawn 25.00
KARNES LATERAL ASSOCIATION, INC Well #26 Irrigation Assessment, Westborough Sub., Lot 8 Blk 20.00
KATHERINE RIGGS instructor fee - Hot Hula Fitness 2/2-2/16/17 - qty 3 38.40
KENDALL FORD OF MERIDIAN Labor & parts for wiring & turbocharger replacement and oil 2,536.95
KENDALL SUPERSTORE Door hinge for Collections truck C14936 84.31
LAURIE MCELROY instructor fee - Yoga 1/2-2/18/17 - qty 57 1,796.00
LEGACY FEED & FUEL 220/Repair on chainsaws 74.36
LES SCHWAB TIRE CENTER Kleiner John Deere 8800 mower tire repair - qty 1 102.01
LES SCHWAB TIRE CENTER Snow Chains for Unit # 525 99.95
Date: 3/16/17 01:45:11 PM Page: 3
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
LOWE'S 220/electric tape & extension cord, pub ed 6.67
LOWE'S Shop Supplies 143.54
MATERIALS TESTING & INSPECTION 17-0135, service 2/6-2/19/17 842.60
McU SPORTS adult softballs - qty 70 dozen 2,800.00
MERIDIAN VETERINARY CLINIC Tooth Surgery K9 Randy 350.57
METROQUIP, INC.Extension nozzle for vactor truck C19957 142.00
METROQUIP, INC.Upper cap for vactor truck C19957 32.06
MHI SERVICE INC Boiler repair at City Hall 605.96
MOORE & ELIA, LLP Audit Letter - 11/28/16-1/31/17 255.00
MOORE & ELIA, LLP Courthouse matter - 12/1/16-1/30/17 2,269.20
MOTION & FLOW CONTROL PRODUCTS Shop Supplies 138.12
MOTIONS DANCE STUDIO instructor fee - AllStar Cheerleading 2/2-2/23/17 - qty 14 392.00
MSC INDUSTRIAL SUPPLY CO.Flammable storage cabinet for maintenance shop 829.00
MSC INDUSTRIAL SUPPLY CO.Liquid case gauge 37.90
MSC INDUSTRIAL SUPPLY CO.Round punch 25.10
NAPA AUTO PARTS Equipment 169.97
NAPA AUTO PARTS grease 23.97
NAPA AUTO PARTS Replace Tail Light Bulb Unit #43 2.69
NAYLOR & HALES, P.C.Bittercreek/Tim Eck - 1/23/17-2/7/17 1,170.00
NENA: THE 9-1-1 ASSOCIATION mbr#36549478, Membership Renewal for Terri Ricks, FY17 137.00
NORCO cylinder rentals - Qty 8 55.50
NORCO Hard hat and safety glasses fo Jason Korn 19.84
NORCO Hi-vis jacket & shirts for Tony Parks 161.64
NORCO Hi-vis shirts for Paul Fischer 102.64
NORCO Portable water preservation concentrate 49.44
NORCO Sterling z-fold towels 26.27
NORCO TP, kleenex, wipes, towels, hand cleaner 728.18
NORCO Welding gas - Qty 1 92.13
NORTHWEST SERVICES Project 10625, install plywood, remove pump thrust block 8,448.00
OFFICE DEPOT, INC.2 Computer Monitor Stands & 1 Case of Paper 56.41
OFFICE DEPOT, INC.220/paper, toner, clips 153.73
OFFICE DEPOT, INC.Award Certificates & Plaques for Annual Ceremony 16.17
OFFICE DEPOT, INC.binders & dividers for SDS Pesticide project - qty 26 113.64
OFFICE DEPOT, INC.Bowl, Coated, White 12oz 31.32
OFFICE DEPOT, INC.Boxes for Records destruction - Qty 1 Pkg 11.21
OFFICE DEPOT, INC.Clear Badge Holders - Qty 1 Pkg 15.09
OFFICE DEPOT, INC.Copy Paper - Qty 4 Cases 119.96
OFFICE DEPOT, INC.copy paper, 3-hole punch, pens - qty 4 72.89
OFFICE DEPOT, INC.cork board rails for park reservation boards - qty 3 70.83
OFFICE DEPOT, INC.folders, post-it notes, Legal pads, badge holders - Qty 5 30.58
OFFICE DEPOT, INC.Mkr, SharpTwinTP RD UPC, Tiss, Puffs, Lotion, Multi-PK 33.53
Date: 3/16/17 01:45:11 PM Page: 4
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
OFFICE DEPOT, INC.Mouse, tape, scissors, page prot., copy paper 91.41
OFFICE DEPOT, INC.Office Supplies-paper, pens, file folders, post-it notes, ba 310.02
OFFICE DEPOT, INC.Pad, Note, Post-It 1.5x2, Keyboard/Mouse Wrls, Speakers Z150 96.06
OFFICE DEPOT, INC.Pens 13.95
OFFICE DEPOT, INC.Pens - Qty 1 Dozen 38.41
OFFICE DEPOT, INC.Plate, Coated, White, 8.5in Knife, Plstc, Med Wt, WE 35.04
OFFICE DEPOT, INC.Spoon, Plastic, 100ct, Whit Fork, Plastic, 100ct, White Key 71.37
OFFICE DEPOT, INC.Stamp, Inked, Posted, Red 5.85
OFFICE DEPOT, INC.Sticks, Stir, WE/RD, 5/5in 2.29
OFFICE DEPOT, INC.Tabs, pencils, lead, pens - Qty 8 52.14
OFFICE DEPOT, INC.Toner 209.99
OFFICE DEPOT, INC.Toner for Back Office - Qty 1 93.59
OFFICE DEPOT, INC.Toner for Copier in Front Office - Qty 1 117.07
OFFICE DEPOT, INC.Whiteout, Erasers, and Copy paper 38.14
OFFICE TEAM Contract Labor week ending 2/17/17, Riann Melton, 8hrs 149.12
OFFICE TEAM Contract Labor week ending 3/10/17, Riann Melton, 30.34 hour 565.54
OFFICE TEAM Contract Labor week ending 3/3/17, Riann Melton, 29.25 hours 545.22
OFFICE TEAM Contract labor, week ending 2/24/17, Riann Melton, 32 hrs 596.48
OFFICE TEAM Temp Emp - A.Kulig, Week Ending 2/24/17, 16 Hours 295.84
OFFICE TEAM Temp Work for A.Kulig 360.56
OFFICE VALUE - MERIDIAN 2 inch binder 5.98
OFFICE VALUE - MERIDIAN 2 inch binders for Tim C.5.98
OFFICE VALUE - MERIDIAN computer mouse 83.97
OFFICE VALUE - MERIDIAN Copier paper for Lab 38.99
OFFICE VALUE - MERIDIAN Credit for White Board Installation - Billed Incorrectly (25.00)
OFFICE VALUE - MERIDIAN Credit Memo Office Supplies (215.98)
OFFICE VALUE - MERIDIAN Installation of Boards 25.00
OFFICE VALUE - MERIDIAN Lanyards for ID Badges - Qty 1 Pkg 54.99
OFFICE VALUE - MERIDIAN Office Supplies 856.79
PAIGE MECHANICAL GROUP, INC.Exhaust Fan Repair in Women's Restroom for PD 374.15
PAIGE MECHANICAL GROUP, INC.HVAC Repair in Server Room @ City Hall 1,300.68
PAIGE MECHANICAL GROUP, INC.Labor to repair roof vent on Lab bldg 225.00
PAIGE MECHANICAL GROUP, INC.Repaired Boiler #3 at City Hall 300.00
PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 6 64.82
PAUL'S MERIDIAN STINKER unleaded fuel for Ford Taurus 33.69
PELICAN CHEMICALS INC Defoamer 4,410.00
PENN VALLEY PUMP CO Rebuilt spare psi switches for stock (8 qty)438.00
PETERSON AUTO GROUP Extra Labor due to Police Equipment to Repair AC 315.00
PIPELINE INSPECTION 17-0164 Service tee repairs on E. Lucca & E. Calabria 28,000.00
PLATT Credit returned 4 lamps, see orig inv# L433093 (10.48)
PLATT Fuse & box cover 77.75
Date: 3/16/17 01:45:11 PM Page: 5
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
PLATT Parts to repair emergency lighting at N. Black Cat lift 113.78
PLATT Parts to repair lights in warehouse/open bay storage #2 44.06
PLATT Water Meters 71.44
PLATT Well Maintenance 420.44
PLATT Wire connectors to install new pump at TWAS, daft #2 8.84
PROBUILD 220/OSB & furring strips for training 487.59
R BOX LLC Larger Trunk to hold MDT Unit #526 815.00
RAIN FOR RENT Parts to repair piping on the camel hydrocleaner C16390 98.00
REFINERII, LLC 2017 Ignite Youth Trophies - qty 3 150.00
RESERVE ACCOUNT POSTAGE USE, February 2017 1,289.28
RICOH USA, INC C86121202, Copier Lease 2/17 & Additional Copies 1/17 314.61
RICOH USA, INC C86121202, Copier Lease 3/17 & Additional Copies 2/17 311.10
ROCKY MOUNTAIN COLLISION Emissions testing for PW, Water Div & Wastewater Div 35.52
ROTO-ROOTER PLUMBERS Camera work on piping in Collections bldg for plumbing 498.00
SAFETY ENTERPRISE, INC.2/2017 training: Driving Safety, Electrical & Lock Out 75.00
SEAN & TAMALLA PARRISH Refund, 0550191105, Wat/Sew/Trash, 5411 N Rosa Springs Ave,132.98
SECURE BY DESIGN INC 500 Machines Ninite Pro 1 Yr 1,140.00
SHANNON LIND instructor fee - Gentle Movement Stretch 2/1-2/22/17 - qty 5 112.00
SHRED-IT USA, LLC.220/Paper shredding for admin office, Feb 2017 27.95
SHRED-IT USA, LLC.Shred Services for February 2017 51.15
SHRED-IT USA, LLC.Shredding for PD Feb 2017 136.98
SIGNS, ETC blank reservation boards - qty 8 182.40
SIGNS, ETC New sign for City Hall 58.05
SIGNS, ETC Patch Design/Set up 30.00
SIMPLEX GRINNELL 17-0136 Annual Fire Alarms & Fire Sprinkler Inspection 2017 1,552.66
SIMPLEX GRINNELL Test & Inspection of Fire Alarms 128.80
SOUND CHOICE, INC.Hearing tests & training on wastewater staff 230.05
SPECIALTY CONSTRUCTION SUPPLY ball field striping paint - qty 120 462.00
SPECIALTY CONSTRUCTION SUPPLY Hard hats 72.00
SPECIALTY CONSTRUCTION SUPPLY Speed bump 557.48
SPECIALTY PLASTICS & FAB, INC Clear PVC primer & CPVC cement 34.63
SPECIALTY PLASTICS & FAB, INC Socket elbow 41.00
STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc on MF027 161.37
STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc on MF038 540.57
STOP STICK, LTD.New Fleet Equipment for Units# 157, 158, 159 235.00
SULLIVAN REBERGER 17-0008, lobbing fees Feb 2017 4,000.00
SUNROC CORPORATION Offsite Backfill 649.56
SYRINGA NETWORKS, LLC 17-0020 Dark Fiber (4Strands)1,150.00
SYRINGA NETWORKS, LLC Ethernet B/W(100MB) Internet B/W(100MB)800.00
TATES RENTS (GENERAL OFFICE)220/Rent heater for training 44.00
TATES RENTS (GENERAL OFFICE)Dill hammer rental to install speed bumps 21.00
Date: 3/16/17 01:45:11 PM Page: 6
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
TATES RENTS (GENERAL OFFICE)Drill hammer rental to install speed bumps 51.00
THE COBLE COMPANY Corporal, Detective, Sergeant & Lieutenant Badges - Qty 21 2,355.16
THE UPS STORE Shipping for annual lab water test 41.71
THE UPS STORE Shipping to send camera in for repairs-CCTV Van 2 118.77
THOMAS B KOPKE Refund, 2404184404, Wat/Sew/Trash, 1251 N Rutledge Pl, Custo 46.44
THUNDER MOUNTAIN TENT & CANVAS 220/turnout repair for K. O'Donnell 135.00
TRI STATE ELECTRIC, INC Install sign at mech room City Hall 169.92
ULTRA TOUCH CAR WASH Detail Wash for K9 Unit #144 170.95
UNIFORMS 2 GEAR New Hire Gear - Coat for D. Kenny 311.75
UNIFORMS 2 GEAR New Hire Gear - Name Plate for L. Ahl - Qty 1 12.50
UNIFORMS 2 GEAR New Hire Gear / Uniforms for J. Fowler - Qty 11 262.40
UNIFORMS 2 GEAR New Hire Gear / Uniforms for J. Pele - Qty 23 1,108.63
UNIFORMS 2 GEAR New Hire Gear / Uniforms for K. Mikowski - Qty 22 1,083.03
UNIFORMS 2 GEAR New Hire Gear / Uniforms for L. Ahl - Qty 24 1,179.03
UNIFORMS 2 GEAR New Hire Gear Credit - Wrong Handcuff & Magazine Case Combo (97.30)
UNIFORMS 2 GEAR New Hire Gear Credit - Wrong Size Carrier (145.95)
UNIFORMS 2 GEAR New Hire Gear Credit for Wrong Size Carrier (48.65)
UNIFORMS 2 GEAR New Hire Gear for D. Kenny - Qty 2 33.50
UNIFORMS 2 GEAR New Hire Gear for J. Fowler - Qty 1 105.00
UNIFORMS 2 GEAR New Hire Gear for J. Fowler - Qty 3 82.15
UNIFORMS 2 GEAR New Hire Gear for J. Pele - Qty 3 79.65
UNIFORMS 2 GEAR New Hire Gear for J. Shackelford - Qty 2 31.00
UNIFORMS 2 GEAR New Hire Gear for N. Allex - Qty 1 112.50
UNIFORMS 2 GEAR New Hire Gear for N. Allex - Qty 14 440.31
UNIFORMS 2 GEAR New Hire Gear-Name Plate for K. Mikowski and Hobble Strap 31.00
UNIFORMS 2 GEAR New Hire Name Plate - J. Fowler - Qty 1 12.50
UNIFORMS 2 GEAR New Hire Name plate for D. Kenny - Qty 1 12.50
UNIFORMS 2 GEAR New Hire Uniform Shirt for N. Allex - Qty 2 133.49
UNIFORMS 2 GEAR New Hire Uniforms / Gear for D. Kenny - Qty 19 834.78
UNIFORMS 2 GEAR New Hire Uniforms / Gear for J. Shackelford - Qty 19 780.03
UNIFORMS 2 GEAR New Motors Clothing for TJ Cambron - Qty 2 137.40
UNIFORMS 2 GEAR Set Up on SWAT/K9 Uniforms for T. Marston 36.50
VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Water/WW Modems FY2017 - 1/24/17-2/23/17 10.44
VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 FY2017, 1/21/17-2/20/17 2,188.43
VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones 2017 - 1/21/17-2/20/17 10,150.12
VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 FY2017 - 2/3/17-2/20/17 215.85
VLCM ShoreTel Extension Only License, ShoreTel 1yr support w/out 1,341.21
WASTECORP PUMPS LLC Plunger pump ring set 305.26
WEIDNER & ASSOCIATES 220/2 pair structure boots, Hirsch & Miller 660.39
WESTERN STATES AUTOMATION, LLC Flame sensor for the flare 555.65
WESTVET Emergency Visit for K9 Randy 201.58
Date: 3/16/17 01:45:11 PM Page: 7
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Vendor Name Invoice/Credit Description Invoice Amount
WESTVET Vet Care for K9 Max 127.80
XEROX CORPORATION - PASADENA 220/ BOW-588861, Copier charges for Feb 2017 722.44
XEROX CORPORATION - PASADENA LX7-658362 monthly copier lease plus additional b/w & color 160.64
XEROX CORPORATION - PASADENA LX7-985464 monthly copier lease plus additional b/w & color 294.07
XEROX CORPORATION - PASADENA MX4-741080, Monthly Lease Jan 17 & Additional Copies 272.77
XEROX CORPORATION - PASADENA MX4-761692 monthly copier lease plus additional b/w & color 286.31
Report Total 798,771.24
Date: 3/16/17 01:45:11 PM Page: 8
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: $A
PROJECT NUMBER: H-2016-0112
ITEM TITLE: Movado Estates Subdivision H-2017-0004, H-2017-0005
REVISED Development Agreement for Movado Estates Subdivision (H-2016-
01 12)Amended Ordinance No. A-17-1722: An Amended Ordinance (Movado
Subdivision H2016-0112) Final Plat for Movado Estates Subdivision No. 1 Final Plat for
Movado Estates Subdivision No. 2
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
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SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: $B
PROJECT NUMBER: H-2017-0014
ITEM TITLE: Paramount Subdivision No. 32
Public Hearing for Paramount Subdivision No. 32 (H-2017-0014) by SCS Brighton, LLC
Located Approximately 1/4 Mile East of N. Linder Road, North Side of W. McMillan Road
1. Request: Short Plat Approval Consisting of Two (2) Building Lots and One (1) Common
Lot on 0.71 of An Acre of Land in the R-8 Zoning District
MEETING NOTES
uy APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
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SENT TO
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SENT TO
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NOTES
INITIALS
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: $C
PROJECT NUMBER: H-2017-0017
ITEM TITLE: Willey #2 3920 E. Lanark Street
Public Hearing for Willey #2 (H-2017-0017) by Volante Investments, LLLP Located 3920 E.
Lanark Street
1. Request: City Council Review of the Director's Decision to Deny the Outdoor Storage
Associated with the Approved Use
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
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INITIALS
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 9A
PROJECT NUMBER:
ITEM TITLE:
Parks and Recreation: Naming Hillsdale Park
1. Resolution No.: Resolution effectuating naming of new park near Eagle & Amity as
"Hillsdale Park.''
MEETING NOTES
C✓i APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
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INITIALS
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING THE NAMING OF HILLSDALE PARK; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Meridian community member Marti Hill has generously donated to the City of
Meridian approximately ten (10) acres of land near S. Eagle and Amity Road, in Meridian, for the
purpose of building a park;
WHEREAS, Mr, Hill's grandfather homesteaded the property and established the historic
Hill family farm at this location in 1891, after which the surrounding area became known as
Hillsdale;
WHEREAS, a school known as Hillsdale School was built there following sale of land for
such purpose by the Hill family for one dollar, and such school was in use from 1908 to 1959, and
the newly -established school at this location is now called Hillsdale Elementary School;
WHEREAS, at its meeting on March 8, 2017, the Meridian Parks & Recreation
Commission unanimously voted to recommend that the park be named Hillsdale Park; and
WHEREAS, in honor of the Hill family's generous donation and lasting legacy of open
space, stewardship of land, investment in community, and celebration of generations of children and
families, it is the desire of the Hill family and of the Meridian Parks and Recreation Commission,.
Mayor De Weerd, and the City Council of the City of Meridian to name the park Hillsdale Park;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF MERIDIAN, IDAHO:
Section 1. That the park to be established at S. Eagle and Amity Road, in south Meridian,
shall be named Hillsdale Park, in honor of donor Marti Hill and the many generations of Hill family
members whose generosity will leave a lasting legacy for years to come.
Section 2. That this resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 21 st day of March,
2017.
<Z,-the.Mayor of the City of Me idian, Idaho, this 21st day of March, 2017.
tq
'MIN
Tammy d erd, Mayor z 1\J�1ay Co ., City Clerk
PAGE 1 OF 1
RESOLUTION NAMING HILLSDALE PARK r,r
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 9B
PROJECT NUMBER:
ITEM TITLE: Community Development
Community Development: Area of Impact Waiver Request
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
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SENT TO
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SENT TO
APPLICANT
NOTES
INITIALS
E IDIAN*--
IDAHO
Community Development
Department
Community Development Dept.
Meridian City Hall, Suite 102
33 E. Broadway Avenue
Meridian, Idaho 83642
MEMORANDUM
March 15, 2017
To: Mayor and City Council
From: Bruce Freckleton, Development Services Manager
Re: Request for Waiver of Ada County Area of Impact Requirements
Dear Mayor and City Council,
We received a request from Don and Kendra Taylor, 4090 S. McDermott Road, for a Letter of
Waiver from certain Area of Impact requirements of Ada County Code Sections 9-4-3C and 9-4-
3D (see attached).
These sections of Ada County Code essentially requires an applicant within the Meridian Urban
Service Planning Area to prepare and submit a street and utility easement plan. This plan shall
provide for future re -subdivision to urban densities and shall be included on the final plat. The
code also requires that an applicant install dry line sewer and water lines to accommodate the
future re -subdivision to urban densities.
Mr. and Mrs. Taylor will be doing a boundary line adjustment survey through Ada County to
divide the 10 acre parcel into two 5 acre pieces. They have no plan to further subdivide into a
multi -family development, and simply desire to construct a new family home on their family
estate property. The subject property is currently in rural Ada County on the extreme edge
Meridian's Area of Impact. There are no plans for the extension of city sewer and water
services to this area in the foreseeable future, and therefore their request for waiver appears to
be prudent.
This request has been reviewed by Dale Bolthouse, Public Works Director, and Warren Stewart,
City Engineer, and they both recommend granting the waiver request, and sending the
attached letter to Ms. Meg Leatherman, Director of Ada County Development Services per the
requirements of Ada County Code Sections 9-4-3C and 4-3D.
Thank you, Dale Bolthouse Warren Stewart
Bruce
encl
Ph: 208.887.2211 • www.meridiancity.org • Fax 208.887.1297
Rev:01/2011
Ada County Code
9-4-3: APPLICABLE PLAN POLICIES AND ORDINANCES:O
A. The Meridian comprehensive plan, adopted by Ada County resolution 2044, shall apply to the
Meridian area of city impact.
B. All subdivision plats, situated within the area of impact, shall be submitted to the city of
Meridian for approval, in addition to Ada County approval, as provided in Idaho Code
section 50-1306.
C. All subdivision plat applications in the urban service planning area for land zoned RUT (rural -
urban transition) shall require a street and utility easement plan. Said plan shall provide for
future resubdivision to urban densities and shall be included on the final plat. This
requirement may be waived if a letter of waiver is submitted to the director from the Meridian
council prior to preliminary plat approval by the board.
D. A condition of approval for all subdivision plats in the urban service planning area for land
zoned RUT (rural -urban transition) shall require that, prior to occupancy of the subdivision's
first dwelling unit, dry line sewer and water lines shall be installed to accommodate the
future resubdivision to urban densities. This requirement may be waived if a letter of waiver
is submitted to the director from the Meridian city council prior to preliminary plat approval by
the board.
E. Title 8 of this code shall be used to implement this chapter. All land use applications shall
also comply with the provisions of this chapter.
F. The Meridian comprehensive plan shall apply to the property described in Ada County
ordinance 508. The land use designation of the adjacent property shall apply to the area
described in Ada County ordinance 508. (Ord. 137, 10-17-1984; amd. Ord. 161, 12-10-1986;
amd. Ord. 229, 12-20-1990; amd. Ord. 277, 6-22-1994; amd. Ord. 345, 9-24-1997; amd.
Ord. 508, 9-24-2003; amd. Ord. 535, 4-14-2004; amd. Ord. 717, 12-17-2008; amd. Ord.
841, 3-11-2015)
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EDNA
March 21, 2017
Ms. Meg Leatherman, Director
Ada County Development Services
200 W. Front Street
Boise, Idaho 83702
Mayor Tammy de Weerd
City Council Members:
Keith Bird Joe Borton
Luke Cavener Genesis Milam
Ty Palmer Anne Little Roberts
RE Request for Waiver of Ada County Area of Impact Requirements
Dear Ms. Leatherman:
We were recently contacted by Don and Kendra Taylor, regarding their desire to construct a
new home on a family owned parcel of land at 4090 S. McDermott Road. The Taylor's have
indicated that they have initiated the process with Ada County of splitting the 10 -acre parcel
(S1228325660) into two 5 -acre pieces via a boundary line adjustment.
Our staff has reviewed this request, and has advised that there would be no need to require the
Taylor's to prepare a street and utility easement plan, or to install dry -line utilities with their
application per the requirements of Ada County Code 9-4-3c and 9-4-3d.
This matter was brought before the Meridian City Council at the March 21, 2017 meeting, and
we hereby agree to the waiver of the specific provisions of Ada County Code Sections 9-4-3c
and 9-4-3d.
Sincerely,
Tammy de Weerd
Mayor
cc. City Clerk
Bruce Freckleton, Development Services Manager
Dale Bolthouse, Director Public Works
Warren Stewart, City Engineer
Bill Nary, City Attorney
Mayor's Office . 33 E Broadway Avenue, Meridian, ID 83642
Phone 208-888-4433 - Fax 208-884-8119 - www.meridiancity.org
UE B
March 21, 2017
Ms. Meg Leatherman, Director
Ada County Development Services
200 W. Front Street
Boise, Idaho 83702
Mayor Tammy de Weerd
City Council Members:
Keith Bird Joe Borton
Luke Cavener Genesis Milam
Ty Palmer Anne Little Roberts
RE Request for Waiver of Ada County Area of Impact Requirements
Dear Ms. Leatherman:
We were recently contacted by Don and Kendra Taylor, regarding their desire to construct a
new home on a family owned parcel of land at 4090 S. McDermott Road. The Taylor's have
indicated that they have initiated the process with Ada County of splitting the 10 -acre parcel
(S1228325660) into two 5 -acre pieces via a boundary line adjustment.
Our staff has reviewed this request, and has advised that there would be no need to require the
Taylor's to prepare a street and utility easement plan, or to install dry -line utilities with their
application per the requirements of Ada County Code 9-4-3c and 9-4-3d.
This matter was brought before the Meridian City Council at the March 21, 2017 meeting, and
we hereby agree to the waiver of the specific provisions of Ada County Code Sections 9-4-3c
and 9-4-3d.
Sin
/L
Tammy
Mayor
cc. City Clerk
Bruce Freckleton, Development Services Manager
Dale Bolthouse, Director Public Works
Warren Stewart, City Engineer
Bill Nary, City Attorney
Mayor's Office . 33 E Broadway Avenue, Meridian, ID 83642
Phone 208-888-4433 - Fax 208-884-8119 - www.meridiancity.org
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 9C
PROJECT NUMBER:
ITEM TITLE: Finance
Finance: Comprehensive Financial Plan
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE;
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AGENCY
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APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 9D
PROJECT NUMBER:
ITEM TITLE:
Finance: 3% Property Tax for FY2018 Budget
MEETING NOTES
l
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
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SENT TO
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SENT TO
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NOTES
INITIALS
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Mayor's Office
Mayor's Office: City-wide Strategic Plan Update
MEETING NOTES
9E
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
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NOTES
INITIALS
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1/
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C
o
m
m
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n
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t
y
De
v
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t
Hi
g
h
C
h
a
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e
p
r
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o
r
i
t
y
f
r
o
m
H
i
g
h
t
o
M
e
d
i
u
m
.
2.
C
.
2
Pr
o
m
o
t
e
i
d
e
n
t
i
f
i
e
d
s
p
e
c
i
a
l
b
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s
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e
s
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d
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s
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r
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c
t
s
2.
C
.
3
Pu
r
s
u
e
K
e
y
C
a
t
a
l
y
s
t
P
r
o
j
e
c
t
s
2.
C
Pr
o
m
o
t
e
a
d
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v
e
r
s
e
a
n
d
s
u
s
t
a
i
n
a
b
l
e
e
c
o
n
o
m
y
.
2.
C
.
1
Id
e
n
t
i
f
y
t
a
r
g
e
t
s
a
n
d
g
a
p
s
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n
a
v
a
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l
a
b
l
e
g
o
o
d
s
a
n
d
s
e
rv
i
c
e
s
.
2.
B
.
1
Pr
o
m
o
t
e
o
p
p
o
r
t
u
n
i
t
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e
s
f
o
r
a
n
d
a
c
c
e
s
s
t
o
e
n
t
r
y
l
e
v
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l
a
n
d
a
d
v
a
n
c
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d
ed
u
c
a
t
i
o
n
f
o
r
t
a
r
g
e
t
e
d
i
n
d
u
s
t
r
i
e
s
.
2.
B
.
2
Pr
o
m
o
t
e
c
u
l
t
u
r
a
l
a
n
d
w
o
r
k
f
o
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c
e
d
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v
e
r
s
i
t
y
.
2.
A
.
4
Cr
e
a
t
e
a
v
a
r
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e
t
y
o
f
h
o
u
s
i
n
g
o
p
t
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o
n
s
,
o
p
e
n
s
p
a
c
e
s
,
a
nd
a
m
e
n
i
t
i
e
s
i
n
or
d
e
r
t
o
p
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v
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d
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l
i
v
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n
g
c
h
o
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c
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s
f
o
r
a
d
i
v
e
r
s
e
w
o
r
k
f
or
c
e
.
2.
B
Pa
r
t
n
e
r
w
i
t
h
o
t
h
e
r
s
t
o
d
e
v
e
l
o
p
a
q
u
a
l
i
f
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d
w
o
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k
f
o
r
c
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t
h
a
t
m
e
e
t
s
t
h
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ne
e
d
s
o
f
t
a
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g
e
t
e
d
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d
u
s
t
r
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e
s
.
2.
A
.
2
De
v
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l
o
p
a
n
d
m
a
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t
a
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t
h
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b
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d
s
p
e
c
t
r
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f
p
a
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t
n
e
r
s
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p
s
n
e
e
d
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d
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o
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l
t
i
v
a
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d
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r
s
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s
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s
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d
j
o
b
s
.
2.
A
.
3
Pr
o
m
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j
o
b
g
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h
b
y
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d
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n
t
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f
y
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g
a
n
d
a
t
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r
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t
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g
b
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n
e
s
s
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s
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te
c
h
n
o
l
o
g
y
,
h
e
a
l
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h
s
c
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n
c
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s
,
a
n
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m
a
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s
c
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n
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d
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d
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c
t
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n
.
2.
A
In
f
l
u
e
n
c
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t
h
e
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o
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a
t
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n
a
n
d
r
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e
n
t
i
o
n
o
f
f
a
m
i
l
y
-
w
a
g
e
j
o
b
s
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n
c
l
o
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e
pr
o
x
i
m
i
t
y
t
o
w
h
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p
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o
p
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l
i
v
e
.
2.
A
.
1
Id
e
n
t
i
f
y
,
d
e
v
e
l
o
p
a
n
d
u
t
i
l
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z
e
t
h
e
t
o
o
l
s
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d
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d
f
o
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su
c
c
e
s
s
f
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l
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r
a
c
t
i
o
n
an
d
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t
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n
t
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o
f
j
o
b
s
.
1.
D
.
1
Pr
o
m
o
t
e
a
M
a
s
t
e
r
M
o
b
i
l
i
t
y
P
l
a
n
,
e
n
s
u
r
i
n
g
t
h
a
t
r
e
s
i
d
en
t
s
a
n
d
v
i
s
i
t
o
r
s
ha
v
e
s
a
f
e
a
n
d
e
f
f
i
c
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e
n
t
l
y
m
o
b
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l
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y
o
p
t
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o
n
s
.
2
E
c
o
n
o
m
i
c
V
i
b
r
a
n
c
y
Jo
b
s
m
a
k
e
a
C
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y
v
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b
r
a
n
t
.
M
e
r
i
d
i
a
n
w
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l
l
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c
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t
f
a
mi
l
y
-
w
a
g
e
j
o
b
s
a
n
d
pr
o
m
o
t
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t
h
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r
o
w
t
h
o
f
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x
i
s
t
i
n
g
o
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g
a
n
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z
a
t
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n
s
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e
m
p
lo
y
m
e
n
t
z
o
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e
s
th
a
t
p
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t
w
o
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k
a
n
d
l
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o
g
e
t
h
e
r
.
1.
C
.
3
Id
e
n
t
i
f
y
a
n
d
p
r
e
s
e
r
v
e
l
a
n
d
(
s
)
f
o
r
i
n
t
e
r
a
c
t
i
v
e
,
e
d
u
c
at
i
o
n
a
l
,
a
g
r
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c
u
l
t
u
r
a
l
-
ba
s
e
d
d
e
s
t
i
n
a
t
i
o
n
(
s
)
.
1.
D
De
v
e
l
o
p
a
n
d
s
u
s
t
a
i
n
t
h
e
c
o
n
n
e
c
t
i
o
n
s
t
h
a
t
s
h
a
p
e
a
n
d
se
r
v
e
o
u
r
co
m
m
u
n
i
t
y
.
1.
C
.
1
Co
d
i
f
y
E
s
t
a
b
l
i
s
h
e
d
A
r
e
a
o
f
C
i
t
y
I
m
p
a
c
t
b
o
u
n
d
a
r
i
e
s
.
1.
C
.
2
Al
i
g
n
l
a
n
d
u
s
e
p
l
a
n
w
i
t
h
t
h
e
C
i
t
y
'
s
g
r
o
w
t
h
g
o
a
l
s
.
1.
B
.
5
De
v
e
l
o
p
a
n
d
i
m
p
l
e
m
e
n
t
a
s
u
s
t
a
i
n
a
b
l
e
g
r
o
w
t
h
m
a
n
a
g
e
m
e
nt
s
y
s
t
e
m
th
a
t
i
n
c
l
u
d
e
s
t
h
e
F
i
s
c
a
l
I
m
p
a
c
t
M
o
d
e
l
t
o
i
n
f
o
r
m
s
e
r
vi
c
e
l
e
v
e
l
s
,
st
a
f
f
i
n
g
,
a
n
d
G
e
n
e
r
a
l
/
E
n
t
e
r
p
r
i
s
e
F
u
n
d
i
m
p
a
c
t
s
.
1.
C
Pr
e
s
e
r
v
e
a
n
d
p
r
o
t
e
c
t
l
a
n
d
u
s
e
a
n
d
z
o
n
i
n
g
p
l
a
n
s
t
o
p
ro
m
o
t
e
c
e
r
t
a
i
n
t
y
an
d
p
r
e
d
i
c
t
a
b
i
l
i
t
y
f
o
r
f
u
t
u
r
e
d
e
v
e
l
o
p
m
e
n
t
w
i
t
h
i
n
t
h
e
a
d
o
p
t
e
d
A
r
e
a
o
f
Ci
t
y
I
m
p
a
c
t
.
1.
B
.
3
Co
m
p
l
e
t
e
r
e
z
o
n
i
n
g
i
n
t
a
r
g
e
t
e
d
g
r
o
w
t
h
a
r
e
a
s
t
o
d
i
r
e
c
t
t
y
p
e
s
o
f
de
v
e
l
o
p
m
e
n
t
i
n
a
l
i
g
n
m
e
n
t
w
i
t
h
t
h
e
C
i
t
y
'
s
g
r
o
w
t
h
g
o
a
ls
.
1.
B
.
4
Pr
o
m
o
t
e
&
g
u
i
d
e
d
e
s
i
r
e
d
g
r
o
w
t
h
w
i
t
h
i
n
v
e
s
t
m
e
n
t
s
i
n
in
f
r
a
s
t
r
u
c
t
u
r
e
an
d
s
e
r
v
i
c
e
s
a
h
e
a
d
o
f
g
r
o
w
t
h
.
1.
B
.
1
De
f
i
n
e
a
n
d
a
r
t
i
c
u
l
a
t
e
t
h
e
C
i
t
y
'
s
g
r
o
w
t
h
g
o
a
l
s
.
1.
B
.
2
Id
e
n
t
i
f
y
p
r
i
o
r
i
t
y
g
r
o
w
t
h
a
r
e
a
s
a
n
d
i
n
c
e
n
t
i
v
i
z
e
g
r
o
w
th
a
n
d
de
v
e
l
o
p
m
e
n
t
.
1.
A
.
3
Re
f
o
r
m
t
h
e
M
e
r
i
d
i
a
n
D
e
v
e
l
o
p
m
e
n
t
C
o
r
p
o
r
a
t
i
o
n
t
o
m
a
x
i
mi
z
e
i
t
s
u
s
e
i
n
de
v
e
l
o
p
i
n
g
d
o
w
n
t
o
w
n
.
1.
B
Cr
e
a
t
e
a
g
r
o
w
t
h
m
a
n
a
g
e
m
e
n
t
s
y
s
t
e
m
t
o
f
o
s
t
e
r
t
h
e
g
r
o
wt
h
g
o
a
l
s
o
f
th
e
C
i
t
y
i
n
a
l
i
g
n
m
e
n
t
w
i
t
h
t
h
e
C
o
m
p
r
e
h
e
n
s
i
v
e
P
l
a
n
.
1.
A
.
1
Re
i
n
v
i
g
o
r
a
t
e
t
h
e
D
e
s
t
i
n
a
t
i
o
n
D
o
w
n
t
o
w
n
P
l
a
n
b
y
g
a
i
n
i
ng
b
r
o
a
d
,
s
t
r
o
n
g
su
p
p
o
r
t
a
n
d
p
o
s
i
t
i
o
n
i
n
g
t
h
e
p
l
a
n
f
o
r
i
m
p
l
e
m
e
n
t
a
t
i
o
n
.
1.
A
.
2
Ev
a
l
u
a
t
e
a
n
d
,
i
f
a
p
p
r
o
p
r
i
a
t
e
,
e
x
p
a
n
d
t
h
e
U
r
b
a
n
R
e
n
e
wa
l
D
i
s
t
r
i
c
t
1
S
t
r
a
t
e
g
i
c
G
r
o
w
t
h
Go
o
d
g
r
o
w
t
h
f
u
e
l
s
a
c
i
t
y
.
M
e
r
i
d
i
a
n
p
r
o
m
o
t
e
s
g
r
o
w
t
h
t
h
a
t
e
n
h
a
n
c
e
s
it
s
v
i
s
i
o
n
,
i
s
f
a
m
i
l
y
-
f
o
c
u
s
e
d
,
p
r
o
p
e
r
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.
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3
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.
5
C
u
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A
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Re
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a
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.
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o
m
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.
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v
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4.
D
.
2
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v
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l
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s
Pr
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m
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p
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4.
E
Ad
v
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s
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a
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b
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n
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t
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4.
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t
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b
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r
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d
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n
.
4.
D
.
1
De
v
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l
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p
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s
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R
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M
a
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.
4.
C
.
4
De
p
l
o
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p
r
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p
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se
r
v
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c
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s
d
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i
c
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e
n
c
i
e
s
.
4.
C
.
5
Al
i
g
n
C
i
t
y
O
r
d
i
n
a
n
c
e
s
,
c
o
d
e
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01/17/2017
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A
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11/17/2016
1.
B
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11/30/2021
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11/21/2016
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11/21/2016
2.
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06/30/2017
2.
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11/01/2017
2.
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12/31/2018 1 of 4
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01/17/2017
3
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.
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12/31/2018
2.
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.
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12/31/2018
3.
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.
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.
12/31/2017
3.
B
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.
11/30/2017
3.
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.
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03/01/2019
3.
B
.
3
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10/01/2018
3.
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.
4
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11/21/2016
3.
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12/31/2016
3.
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11/21/2016
3.
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05/01/2018
3.
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.
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12/31/2020
3.
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09/30/2018
3.
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12/31/2020
3.
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12/31/2018
3.
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.
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09/30/2018
3.
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03/07/2017
3.
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12/31/2020
3.
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.
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05/31/2018
3.
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09/30/2020
4
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12/31/2017
3.
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12/31/2018
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1
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2
0
1
8
F
i
r
e
M
e
d
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u
m
1
1
/
3
0
/
2
0
1
6
0
%
1/
1
/
2
0
1
9
1
2
/
3
1
/
2
0
1
9
F
i
r
e
L
o
w
1
1
/
3
0
/
2
0
1
6
0
%
1/
1
/
2
0
2
0
6
/
1
/
2
0
2
0
L
e
g
a
l
L
o
w
1
1
/
3
0
/
2
0
1
6
0
%
1/
1
/
2
0
1
8
1
2
/
3
1
/
2
0
1
9
F
i
r
e
M
e
d
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u
m
1
1
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3
0
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2
0
1
6
0
%
1/
1
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2
0
1
6
1
2
/
3
1
/
2
0
2
0
F
i
r
e
L
o
w
1
1
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3
0
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2
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1
6
0
%
10
/
1
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2
0
1
7
9
/
2
9
/
2
0
1
8
C
o
m
m
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n
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y
De
v
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p
m
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n
t
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w
1
1
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3
0
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2
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1
6
0
%
10
/
1
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2
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1
8
9
/
3
0
/
2
0
1
9
C
o
m
m
u
n
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y
De
v
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t
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w
1
1
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3
0
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2
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1
6
0
%
1/
1
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2
0
1
6
1
2
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3
1
/
2
0
2
0
M
a
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r
s
O
f
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10
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1
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1
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1
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0
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a
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s
O
f
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%
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1
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2
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2
0
6
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1
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2
0
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e
g
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l
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3
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2
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6
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4/
1
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2
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6
9
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3
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2
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7
L
e
g
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l
M
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6
0
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1/
1
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1
7
9
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3
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2
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1
7
H
u
m
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n
R
e
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s
M
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1
1
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6
0
%
10
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1
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1
9
9
/
3
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2
0
2
0
C
o
m
m
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n
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De
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1
8
0
%
1/
1
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2
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1
7
9
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3
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2
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1
9
P
u
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0
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7
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10
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1
6
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1
9
P
u
b
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M
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1
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0
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1/
1
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1
6
1
2
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3
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1
6
C
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De
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0
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1/
1
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7
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3
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2
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1
8
P
a
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&
Re
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Me
d
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5
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10
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F
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&
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4.
A
.
2
Se
t
t
a
r
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t
s
,
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p
s
,
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t
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t
s
.
11/30/2016
4.
A
.
3
Al
i
g
n
C
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t
y
O
r
d
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n
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n
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s
,
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o
d
e
s
,
p
o
l
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s
,
a
n
d
r
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s
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r
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b
a
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d
o
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t
h
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ad
o
p
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d
S
a
f
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t
y
P
r
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f
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l
e
11/30/2016
4.
A
.
1
U
s
e
i
n
d
u
s
t
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y
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t
a
n
d
a
r
d
s
a
n
d
b
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n
c
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m
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k
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o
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nd
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m
m
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n
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t
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a
f
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t
y
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r
o
f
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l
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M
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r
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d
i
a
n
.
04/01/2018
4.
B
Es
t
a
b
l
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s
h
M
e
r
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d
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a
n
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s
a
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y
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m
m
u
n
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t
y
.
4.
B
.
1
Us
e
i
n
d
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s
t
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s
t
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d
s
a
n
d
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m
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m
m
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e
H
e
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l
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M
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r
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d
i
a
n
.
11/30/2016
4.
A
.
4
Id
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f
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a
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d
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p
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m
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a
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t
y
.
11/30/2016
4.
A
.
5
Be
c
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m
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m
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n
g
t
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T
o
p
1
0
0
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S
a
f
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s
t
C
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t
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”
n
a
t
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o
n
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l
l
y
.
11/30/2016
4.
B
.
4
Bu
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l
d
a
n
d
m
a
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n
t
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a
b
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d
s
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t
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p
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s
t
o
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m
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d
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m
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v
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s
.
11/30/2016
4.
B
.
5
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c
o
m
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m
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n
g
t
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T
o
p
1
0
0
“
H
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e
s
t
C
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t
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e
s
”
n
a
t
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o
n
al
l
y
.
07/30/2019
4.
B
.
2
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t
t
a
r
g
e
t
s
,
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d
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n
t
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f
y
g
a
p
s
,
a
n
d
d
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p
l
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p
r
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r
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m
s
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n
d
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v
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t
h
a
t
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v
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t
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H
e
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l
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P
r
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f
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d
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d
t
ar
g
e
t
s
.
11/30/2016
4.
B
.
3
Al
i
g
n
C
i
t
y
O
r
d
i
n
a
n
c
e
s
,
c
o
d
e
s
,
p
o
l
i
c
i
e
s
,
a
n
d
r
e
s
o
u
r
c
es
b
a
s
e
d
o
n
t
h
e
ad
o
p
t
e
d
H
e
a
l
t
h
P
r
o
f
i
l
e
11/30/2016
4.
C
.
2
Se
t
t
a
r
g
e
t
s
a
n
d
i
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t
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f
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g
a
p
s
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n
p
r
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g
r
a
m
s
a
n
d
s
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r
v
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ce
s
t
o
e
l
e
v
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t
e
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h
e
So
c
i
o
-
E
c
o
n
o
m
i
c
P
r
o
f
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l
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o
f
t
h
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c
o
m
m
u
n
i
t
y
.
01/18/2017
4.
C
.
3
Bu
i
l
d
a
n
d
m
a
i
n
t
a
i
n
a
b
r
o
a
d
s
p
e
c
t
r
u
m
o
f
p
a
r
t
n
e
r
s
h
i
p
s
t
o
c
r
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a
t
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se
c
u
r
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c
o
m
m
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n
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t
y
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n
d
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m
p
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c
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t
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o
n
o
f
a
n
d
a
cc
e
s
s
t
o
s
o
c
i
a
l
12/31/2020
4.
C
Pr
o
m
o
t
e
a
n
d
a
d
v
a
n
c
e
s
o
c
i
a
l
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s
t
h
a
t
s
t
r
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g
t
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e
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t
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e
s
o
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o
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o
m
i
c
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b
e
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n
g
o
f
t
h
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c
o
m
m
u
n
i
t
y
.
4.
C
.
1
De
f
i
n
e
t
h
e
e
d
u
c
a
t
i
o
n
a
l
,
f
i
n
a
n
c
i
a
l
,
f
o
o
d
,
s
h
e
l
t
e
r
,
p
er
s
o
n
a
l
pr
e
p
a
r
e
d
n
e
s
s
,
a
n
d
p
e
r
s
o
n
a
l
s
e
c
u
r
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t
y
e
n
v
i
r
o
n
m
e
n
t
(
“
S
oc
i
o
-
E
c
o
n
o
m
i
c
11/30/2016
4.
D
Es
t
a
b
l
i
s
h
a
c
o
m
p
r
e
h
e
n
s
i
v
e
H
e
a
l
t
h
a
n
d
S
a
f
e
t
y
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
Me
r
i
d
i
a
n
.
4.
D
.
1
De
v
e
l
o
p
a
C
o
m
p
r
e
h
e
n
s
i
v
e
R
i
s
k
M
a
n
a
g
e
m
e
n
t
P
r
o
g
r
a
m
i
n
c
lu
s
i
v
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o
f
Ri
s
k
I
d
e
n
t
i
f
i
c
a
t
i
o
n
,
m
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t
i
g
a
t
i
o
n
,
s
a
f
e
t
y
a
u
d
i
t
s
,
t
r
a
in
i
n
g
,
a
n
d
p
r
o
p
e
r
12/29/2017
4.
C
.
4
De
p
l
o
y
p
r
o
g
r
a
m
s
a
n
d
s
e
r
v
i
c
e
s
t
h
a
t
a
d
d
r
e
s
s
s
o
c
i
a
l
a
n
d
s
u
p
p
o
r
t
se
r
v
i
c
e
s
d
e
f
i
c
i
e
n
c
i
e
s
.
12/31/2020
4.
C
.
5
Al
i
g
n
C
i
t
y
O
r
d
i
n
a
n
c
e
s
,
c
o
d
e
s
,
p
o
l
i
c
i
e
s
,
a
n
d
r
e
s
o
u
r
c
es
b
a
s
e
d
o
n
t
h
e
ad
o
p
t
e
d
S
o
c
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o
-
E
c
o
n
o
m
i
c
P
r
o
f
i
l
e
11/30/2016
4.
E
.
1
Pr
o
m
o
t
e
g
r
e
e
n
b
u
i
l
d
i
n
g
d
e
s
i
g
n
s
,
p
r
a
c
t
i
c
e
s
,
a
n
d
m
a
t
e
ri
a
l
s
t
h
a
t
i
m
p
r
o
v
e
in
d
o
o
r
a
i
r
q
u
a
l
i
t
y
a
n
d
o
v
e
r
a
l
l
h
e
a
l
t
h
.
12/31/2019
4.
E
.
2
De
v
e
l
o
p
s
u
s
t
a
i
n
a
b
i
l
i
t
y
i
n
i
t
i
a
t
i
v
e
s
i
n
t
h
e
a
r
e
a
s
o
f
wa
t
e
r
c
o
n
s
e
r
v
a
t
i
o
n
,
re
c
y
c
l
i
n
g
,
a
n
d
e
n
e
r
g
y
e
f
f
i
c
i
e
n
c
y
.
09/30/2018
4.
D
.
2
De
v
e
l
o
p
a
c
o
m
p
r
e
h
e
n
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09/30/2018 4 of 4
City of Meridian
Strategic Plan
2016-2020
March ‘17
Adopted:
May 5, 2015
Amended:
January 12, 2016
Amended:
March 21, 2017
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 2 of 16
Table of Contents
Introduction: New Opportunities, New Horizons ............................................................. 3
Strategic Planning: Purpose and Intent ............................................................................... 3
Municipal Organization ....................................................................................................... 4
City Services ............................................................................................................................. 4
Strategic Planning: The Process ....................................................................................... 5
Our Mission .............................................................................................................................. 6
Our Vision. ................................................................................................................................. 6
Our Values. ................................................................................................................................ 7
Alignment: Goal Formulation .................................................................................................. 8
Execution: Strategic Plan Management and Accountability ....................................... 9
Next Steps: Operationalizing the Plan .............................................................................. 11
Tactical Plan Development ............................................................................................. 11
Meridian’s Strategic Plan: Goals and Objectives ........................................................... 12
1. Strategic Growth ......................................................................................................... 12
2. Economic Vibrancy .................................................................................................... 13
3. Responsive Government.......................................................................................... 14
4. Safe, Healthy, and Secure ........................................................................................ 15
5. Arts, Culture, and Recreation ................................................................................ 16
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 3 of 16
Introduction: New Opportunities, New Horizons
For more than two consecutive decades, the City of Meridian has been the fastest
growing City in the State of Idaho. The City’s population tripled between 1990 and 2000 and
then doubled again between 2000 and 2008. In 2014, Meridian arguably became the second
largest City in the State of Idaho and the 10th fastest growing City in the Nation.
The City’s population explosion has necessitated the expansion of services, the addition
of staff, and the need to better visualize, organize, and plan its future. While growth has been a
positive, influencing factor in Meridian’s success, the City must do more to guide growth and
the expansion of its services. For the past few years, the City has been conducting surveys of its
citizens and employees to gather information regarding its management and planning efforts.
These inputs have been a valuable contribution in the development of the City’s Strategic Plan.
To truly become the premier place to live, work, and raise a family, the City must be
purposeful and visionary in the establishment of financially sound growth goals and the
identification of community service expectations. It must then align its fiscal and human
resources to achieve those goals. This document endeavors to set, organize, and place a plan
into action to accomplish those goals.
Strategic Planning: Purpose and Intent
Strategic planning is one of the most important responsibilities of the leadership of any
organization. It is the activity that establishes a clear vision for the organization and sets
appropriate strategic objectives to guide fulfillment of the vision. It also aligns appropriate
resources and deployment decisions to achieve the strategic objectives and establishes
measures that ensure attainment of those objectives within specified time frames.
Like all cities, Meridian is continually faced with a myriad of challenges and
opportunities. The demands of growth on budgets, infrastructure, and staffing underscore the
need for a comprehensive and clear strategic plan. Because cities must reconcile the needs of a
community with a diverse service offering, it is challenging to focus citizens, leaders, and staff in
one direction. The role of this strategic plan, therefore, is to provide that focus, facilitate the
successful growth of the community, and provide a platform to purposefully advance the City
as an organization.
This strategic plan will serve as a roadmap for the City’s success over the next five years.
It will also serve as a tool to communicate the City’s intentions to the community, focus the
direction of its financial resources and employees, and ensure that short-term goals and
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 4 of 16
objectives are met in a timely fashion to ensure attainment of the City’s overall vision. This
plan defines specific results that are to be achieved, outlines a course of action for achieving
them, and details measurements to ensure the outcomes of those results. Additionally, this
plan will ensure that the most important City priorities are identified, communicated, and
achieved with direction and effective planning so that all may know what is expected and how
to achieve success. The City will be diligent in focusing its efforts on strategic objectives that it
can control and influence within the scope of its mission and vision. The implementation of this
plan and the decision making around it will align with the City values.
Municipal Organization
The City of Meridian lies at the heart of Idaho’s Treasure Valley. Meridian is one of the
fastest growing cities in Idaho and it is a magnet for people looking for a family-oriented
community in the Intermountain West. A long and vibrant heritage in agriculture has given way
to homes and businesses that share a common goal - being part of a diverse and
vibrant community that is a great place to work, live, and raise a family.
Over the past 25 years, the City has grown substantially. So, too,
have its responsibilities, service expectations, and staffing requirements.
Today, the City of Meridian is a full service city that contains more than 375
staff members distributed between ten Departments, has an operating
budget of more than $90M, and
currently serves a population of more
than 90,000 residents. This document
represents the City of Meridian’s first
formalized Strategic Plan.
City Services
Cities are unique organizations because of the diversity and
complexity of their service offerings. Like all cities, Meridian provides
many primary services directly to the community while forming
partnerships with other governmental units to provide the remainder of
services to its citizens. The City of Meridian currently provides the following
services directly to the community:
• Police
• Fire and Medical Response
• Land Use, Planning and Building
• Parks and Recreation Services
• Water
• Sewer
• Economic Development
• Administrative Services
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 5 of 16
Working closely with government and private partners allows citizens to also receive, among
other services:
• Recycling and trash collection through a franchise agreement
• Roads via the Ada County Highway District
• Libraries via the Meridian Library District
• Pools via the Western Ada Recreation District
• Downtown development via the Meridian Development Corporation
• Criminal Prosecution Services through the City of Boise
Ada County, the State of Idaho, and the Federal Government also directly serve the citizens of
Meridian.
Strategic Planning:
The Process
Strategic planning
is an iterative but logical
process. It involves
conducting an
environmental scan or
SWOT analysis (Strengths,
Weaknesses,
Opportunities, Threats) of
the organization, defining
or refining the
organization’s mission,
vision and value
statements, developing goals, establishing objectives, operationalizing and implementing the
plan, and monitoring for results.
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 6 of 16
To establish the City’s strategic plan, the City
chose Leadership Advisors Group to facilitate its
planning process. The City then developed a
Strategic Planning Team comprised of the Mayor
and the Executive Leadership Team. The Strategic
Planning Team is responsible for the development
and articulation of the overall direction of the
organization. As Chief Elected Officer, the Mayor
will be accountable for the performance and
administration of the Strategic Plan.
To guide the planning process, the Team was first trained on the Dimensional Strategy®
framework. This framework helps leaders to navigate their organization’s complexity to create
a unifying, compelling, and achievable strategic plan. Using this framework, the Team
participated in an organization-wide Strengths Assessment. The Strengths Assessment helped
to measure the City’s planning readiness and overall management strength, as well as identify
potential risks during the strategic planning process. Then the Team conducted a SWOT
analysis. This analysis was used to identify the key internal and external factors seen as
influencing or impacting the City organization. Internal factors (strengths and weaknesses) are
controllable by the organization. External factors (opportunities and threats) impact
organizations but are not controllable by the organization. From this exercise, the City gained
insights that were carried into the strategic planning process.
Several Team meetings culminated in the revision of the City’s Mission statement, an
update to its Vision statement, and the review and affirmation of its organizational values.
Our Mission:
We love Meridian; it’s our town and our mission is to cultivate a vibrant community
by delivering superior service through committed, equipped employees dedicated to
the stewardship of our community’s resources.
Our Vision: Where we see ourselves as an organization and community in the future.
By 2035, Meridian will be the West’s premier community in which to live, work, and
raise a family.
Strategic Planning Team
Leader Title
Tammy de Weerd Mayor
Tom Barry Director of Public Works
Bruce Chatterton Director of Community Development
Jaycee Holman Director of IT / City Clerk
Stacy Kilchenmann Director of Finance
Jeff Lavey Chief of Police
Bill Nary City Attorney
Mark Niemeyer Fire Chief
Patti Perkins Director of Human Resources
Steve Siddoway Director of Parks & Recreation
Robert Simison Mayor’s Chief of Staff
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 7 of 16
• Proactive City policies and well-educated,
capable employees will, together, create a
compelling economic advantage yielding robust
family-wage jobs that will nourish our
welcoming, vibrant, and diverse business
environment.
• Our strategic growth will ensure an orderly
development that balances resources and
leverages partnerships to create a sustainable
and financially viable community.
• A flexible and responsive government will
ensure that services meet demand with financial
prudence and excellence while safeguarding our
community’s health and safety .
• Community members will enjoy a vibrant
downtown and a myriad of diverse arts,
cultural, and recreational offerings to have
meaningful experiences.
Our Values: The core principles that guide our treatment of one another, our
customers, and our decisions.
At the City of Meridian, we CARE . That means:
• Providing the best Customer Service to our community, colleagues, and
partners by listening and responding in a timely, friendly, professional, and
solution-oriented manner.
• Exemplifying Accountability by understanding our role in the organization,
knowing our jobs, and accepting that each of us is responsible for our own
work, choices, and actions. Acting as stewards of the community’s resources,
our environment, and our relationships.
• Showing Respect by being trustworthy and courteous. We honor, accept,
and include people with diverse opinions and backgrounds.
• Demonstrating continual Excellence through professionalism, going beyond
the parameters of our job while being creative, innovative, flexible, and
adaptable to multiple needs.
Next, the team met with the City Council to discuss the SWOT analysis results, share the
mission, vision, and value statements, and brainstorm future strategic initiatives, focus areas,
and goals for the City. This strategy session helped the Team narrow the City’s strategic focus
areas into five broad categories. By identifying and prioritizing these focus areas, the City has
effectually defined the targets into which the City will invest its time, energy, and resources to
advance.
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 8 of 16
Alignment: Goal Formulation
Three existing plans also played a role in forming this strategic plan. While the strategic
plan will be the overarching organizational and community agenda, the plan is informed and
enlivened by the City’s Comprehensive Plan, Capital Improvement Plan, and Economic
Development Plan.
Comprehensive Plan: Establishes the vision for the City’s development future,
including key elements such as the land use plan and Area of City Impact.
Capital Improvement Plan: Identifies capital projects and equipment purchases,
provides a planning schedule, and identifies options for financing the short-
range plan (usually five to ten years).
Economic Development Plan:
Provides targets for attracting,
retaining, and expanding
businesses in Meridian.
The graphic to the right reflects the
inter-relationship of the various plans. The
other major aspect of the City that must be
reconciled to the strategic plan is the City’s
Strategic Focus Areas
Focus Area Description
Strategic
Growth
Good growth fuels a city. Meridian will promote growth that enhances its
vision and is family-focused, properly planned, financially viable, and diverse.
Economic
Vibrancy
Jobs make a City vibrant. Meridian will recruit family-wage jobs and promote
the growth of existing organizations in employment zones that put work and
life together.
Responsive
Government
The successful government of the 21st century is service driven, approachable,
and responsive. Meridian will embody those qualities by improving efficiency,
enhancing transparency, utilizing technology, and investing in our employees.
Safe, Healthy,
and Secure
For a community to prosper, it must be safe, secure, and healthy. Meridian will
invest in activities and services that enhance public safety and community
health to build a stronger community and promote the quality of life that its
citizens and employees expect.
Arts, Culture &
Recreation
A premier community embraces cultural diversity and promotes an abundant
offering of arts, entertainment, and recreational opportunities. Meridian will
invest in services, facilities, programs, and partnerships to establish itself as an
active and vibrant community that fulfills the diverse cultural and recreational
needs of its people.
Department Plans Comprehensive
Plan
Capital
Improvement Plan
Economic
Development Plan
Strategic
Plan
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 9 of 16
budgetary plan. The City’s budget must reflect the strategy. The interchange between the
above plans and the new strategic plan is intended to be complementary.
In addition to the aforementioned plans and the City Strategic Plan, each Department
will need to develop a Department Plan that correlates to the Goals and Objectives of the
Citywide Strategic Plan at a
tactical/operational level. Since
this is the first strategic plan for
the City of Meridian, the
connection to the City’s budget
will be done via existing and
future Department Plans. This
means that, as each
Department refreshes its plan,
the focus areas and goals
established within this strategic
plan will be evident in the
Department’s budget.
Execution: Strategic Plan Management and Accountability
A plan poorly implemented is like having no plan at all. As part of the City’s strategic
planning process, the Strategic Planning Team identified and invited several key staff members
from each of their Departments to participate in a Change Management workshop. The
purpose behind the workshop was to prepare and train key staff on managing change - in this
case, providing staff the perspectives and tools to help implement the Strategic Plan.
The responsibility for the development and execution of the City’s Strategic Plan is
vested with the Mayor. Since the Strategic Plan represents the core agenda of the organization,
it is incumbent upon the Mayor to oversee its development and shepherd its execution. Now
that the Plan has been developed, the administration of the Plan and the accountability for its
execution are paramount. To guide those two aspects (administration and execution), the
following set of responsibilities has been developed:
Frequency Activity Responsible
Party
Reporting
Audience
Bi-annually Review strategic goal measurements
and execution progress
Mayor City Leadership Team
Bi-Annually Execution progress report Mayor City Council
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 10 of 16
This Plan is intended to transcend changes in the political environment. Organizational
constancy is critical in maintaining momentum and achieving the desired results. However, it is
important to recognize that major changes in elected leadership, City Council composition or
modification to Council policies, strategies, plans, budget initiatives, etc., may impact the
content, implementation, and successful attainment of this Strategic Plan.
While this Plan itself serves as a guide that describes the strategic and tactical activities
of the City of Meridian, the measure of success for the City in its strategic pursuits will be
marked by the goal achievement contained in the Plan. Just as important will be the extent to
which the City reviews and updates its strategic plan based on changing conditions and
circumstances. In the end, strategic planning is a process, not an event, and it is that process
that will define and ensure a competitive and purposeful organization.
Annually Review and refine the strategic plan Mayor City Council and the
City Leadership Team
Annually Review and refine Department plans Department
Directors
Departments and
Mayor
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 11 of 16
Next Steps: Operationalizing the Plan
Tactical Plan Development
The first phase of the City’s approach to developing its strategic plan involved
conducting an environmental scan, aligning its mission, vision, and values statements,
organizing its resource inputs, developing strategic focus areas, and identifying key goals and
objectives to align and advance the City’s resources toward the pursuit of its vision. What must
follow is the development of Department-level tactical plans which align and support the City’s
Strategic Plan. These tactical plans will need to define the activities, resources, timeframes, and
costs required to advance the identified objectives in the City’s Strategic Plan. Performance
measures and routine performance audits will ensure that each Department is appropriately
engaged and aligned in advancing the City’s vision.
TACTIC : Tactic #: Title of the Tactic
GOAL RELEVANCE : Insert Goal Title This Tactic Supports
SUPPORTING OBJECTIVE : Insert Objective Title This Tactic Supports
Priority: Select between 1=Highest and 5=Lowest Estimated Cost: Select Between $=Lowest and $$$$$=Highest
Anticipated Start Date: Identify Start Date Completion Date : Identify Completion Date
Lead Staff: Insert Tactic Lead
Support Staff: Insert Support Groups(s)/Individual(s)
External Support: Identify Those Outside Your Division/Department Required To Advance The Tactic.
Tactical Summary: Insert Brief Tactical Summary Here.
Activities: List All Activities Required to Complete This Tactic in Logical/Chronological Order Below:
a)
b)
c)
d)
e)
f)
Performance Measure(s): List all Performance Measures to be Used.
a)
b)
Status Update:
Provide status updates here.
Example Tactical Summary
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 12 of 16
Meridian’s Strategic Plan: Goals and Objectives
1. Strategic Growth
Good growth fuels a city. Meridian will promote growth that enhances its vision and is
family-focused, properly planned, financially viable, and diverse.
Goals:
A. Facilitate the development and growth of Meridian’s downtown culminating in a
strong and diverse community core.
1. Reinvigorate the Destination Downtown plan by gaining broad, strong support
and positioning the plan for implementation.
2. Evaluate and, if appropriate, expand the Urban Renewal District.
3. Reform the Meridian Development Corporation to maximize its use in
developing downtown. Delete
B. Create a growth management system to foster the growth goals of the City in
alignment with the Comprehensive Plan.
1. Define and articulate the City’s growth goals.
2. Identify priority growth areas and incentivize growth and development.
3. Complete rezoning in targeted growth areas to direct types of development in
alignment with the City’s growth goals.
4. Promote and guide desired growth with investments in infrastructure and
services ahead of growth.
5. Develop and implement a sustainable growth management system that includes
the Fiscal Impact Model to inform service levels, staffing, and General/
Enterprise Fund impacts.
C. Preserve and protect land use and zoning plans to promote certainty and
predictability for future development within the adopted Area of City Impact.
1. Codify established Area of City Impact boundaries.
2. Align land use plan with the City’s growth goals.
3. Identify and preserve land(s) for interactive, educational, agricultural-based
destination(s).
D. Develop and sustain the connections that shape and serve our community.
1. Promote a Master Mobility Plan, ensuring that residents and visitors have safe
and efficient mobility options.
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 13 of 16
2. Economic Vibrancy
Jobs make a City vibrant. Meridian will recruit family-wage jobs and promote the growth of
existing organizations in employment zones that put work and life together.
Goals:
A. Influence the location and retention of family-wage jobs in close proximity to where
people live.
1. Identify, develop, and utilize the tools needed for successful attraction and
retention of jobs.
2. Develop and maintain the broad spectrum of partnerships needed to cultivate
diverse businesses and jobs.
3. Promote job growth by identifying and attracting businesses in technology,
agricultural science and technology, health sciences, animal sciences, and food
production.
4. Create a variety of housing options, open spaces, and amenities in order to
provide living choices for a diverse workforce.
B. Partner with others to develop a qualified workforce that meets the needs of
targeted industries.
1. Promote opportunities for and access to entry level and advanced education for
targeted industries.
2. Promote cultural and workforce diversity.
C. Promote a diverse and sustainable economy.
1. Identify targets and gaps in available goods and services.
2. Promote identified special business districts.
3. Pursue key catalyst projects.
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 14 of 16
3. Responsive Government
The successful government of the 21st century is service driven, approachable, and
responsive. Meridian will embody those qualities by improving efficiency, enhancing
transparency, utilizing technology, and investing in our employees.
Goals:
A. Elevate the engagement of the community with local government.
1. Evaluate and define the objectives of, and adapt new strategies to elevate
participation in, City activities.
2. Improve citizen access to government.
3. Develop partnerships allowing the City to become an access point to other
government.
B. Establish a comprehensive workforce development and retention program for the City.
1. Develop a cost effective and competitive benefit plan.
2. Identify position specific training needs.
3. Develop a succession planning program.
4. Develop an employee engagement program.
5. Develop and maintain a competitive compensation program that enables quality
recruitment and rewards and encourages high performance.
C. Ensure flexibility, adaptability, and resiliency of government during times of crisis and
recovery.
1. Develop a local Incident Management Team to respond during and after times of
community crisis.
2. Fully deploy and adequately train staff to meet all objectives of the City of Meridian
Continuity of Operations Plan (COOP).
3. Develop and implement technological and communications contingency plans and
programs for continuity of City operations.
D. Improve operational efficiency and organizational excellence.
1. Align resources, systems, and employees to meet strategic objectives and priorities.
2. Develop and deploy a City-wide performance measurement, monitoring, and
reporting program.
3. Develop and deploy a City-wide continuous improvement program.
4. Evaluate the need for centralized, professional administrative and operational
oversight for City functions.
E. Enhance transparency and decision-making of City government.
1. Establish clearly defined roles and responsibilities of City leadership up to and
including Elected Officials. Complete
2. Conduct a priorities-of-government exercise to identify community expectations
and desired level of service standards. Delete & merge with 3.E.4.
3. Align community programs, City policies/ordinances, and staffing resources based
on community expectations and desired level of service.
4. Institute a priority-based budget system to meet adopted level of service
expectations.
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 15 of 16
4. Safe, Healthy, and Secure
For a community to prosper it must be safe, secure, and healthy. Meridian will invest in
activities and services that enhance public safety and community health to build a stronger
community and promote the quality of life that its citizens and employees expect.
Goals:
A. Establish Meridian as a premier safe community.
1. Use industry standards and benchmarks to develop and communicate the Safety
Profile of Meridian.
2. Set targets, identify gaps, and deploy programs and services that elevate the
Safety Profile to achieve the desired targets.
3. Align City ordinances, codes, policies, and resources based on the adopted Safety
Profile.
4. Identify gaps and deploy programs and services that enhance the ability of people
to move safely within and through the community.
5. Become among the Top 100 “Safest Cities” nationally.
B. Establish Meridian as a premier healthy community.
1. Use industry standards and benchmarks to develop and communicate the Health
Profile of Meridian.
2. Set targets, identify gaps, and deploy programs and services that elevate the
Health Profile to achieve the desired targets.
3. Align City ordinances, codes, policies, and resources based on the adopted Health
Profile.
4. Build and maintain a broad spectrum of partnerships to create a healthy
community and improve access to health care services.
5. Become among the Top 100 “Healthiest Cities” nationally.
C. Promote and advance social services that strengthen the socio-economic well-being of
the community.
1. Define the educational, financial, food, shelter, personal preparedness, and
personal security environment (“Socio-Economic Profile”) within the community.
2. Set targets and identify gaps in programs and services to elevate the Socio-
Economic Profile of the community.
3. Build and maintain a broad spectrum of partnerships to create a secure community
and improve the education of and access to social and support services.
4. Deploy programs and services that address social and support services
deficiencies.
5. Align City ordinances, codes, policies, and resources based on the adopted Socio-
Economic Profile.
D. Establish a comprehensive Health and Safety Program for the City of Meridian.
1. Develop a comprehensive Risk Management program inclusive of risk
identification, mitigation, safety audits, training, and proper resourcing.
2. Develop a comprehensive family-focused Health and Wellness Program for City
employees.
E. Advance sustainable and environmentally healthy practices throughout the City.
1. Promote green building designs, practices, and materials that improve indoor air
quality and overall health.
2. Develop sustainability initiatives in the areas of water conservation, recycling, and
energy efficiency.
3. Promote community based eco-sustainable programs, projects, and services.
City of Meridian Amended: March 21, 2017 Strategic Plan
Page 16 of 16
5. Arts, Culture, and Recreation
A premier community embraces cultural diversity and promotes an abundant offering of
arts, entertainment, and recreational opportunities. Meridian will invest in services,
facilities, programs, and partnerships to establish itself as an active and vibrant community
that fulfills the diverse cultural and recreational needs of its people.
Goals:
A. Spur development of quality, regionally significant facilities for recreation and
entertainment in Meridian.
1. Establish partnerships that foster development of mixed or single use facilities
for performing arts and conferences.
2. Identify desired sports facilities or complexes and establish partnerships that
foster their development.
3. Evaluate available tools for financing recreation and entertainment facilities.
4. Foster development of Discovery Parks that uniquely blend arts, entertainment,
and culture.
B. Develop, maintain, and foster a portfolio of activities and events that serve the
diverse needs of the citizens of Meridian.
1. Determine, attract, promote, and maintain a “signature” event for the City.
2. Determine the viability of and, if feasible, develop a “farmers market.” Complete
3. Foster development of vibrant downtown entertainment options to meet the
needs of various generations.
4. Set targets, identify gaps, and deploy programs, activities, and events that
provide family-centered recreational opportunities.
C. Foster the infusion of arts in our community.
1. Research and identify a catalog of long-term funding mechanisms and
contributors for supporting arts and culture.
2. Develop a plan to infuse art in public spaces.
3. Connect to the artisan community and promote the education of utilitarian art
forms and their historical significance/value in our community.
CITY OF MERIDIAN
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws of the State of
Idaho, that the City Council of the City of Meridian will hold a public hearing at 6:00 p.m. on Tuesday, March 21, 2017,
at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding the City Clerk’s Office Fee Schedule,
including proposed new and increased fees as set forth below. Further information regarding these fees is available at the
City Clerk’s Office at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, (208) 888-4433. Any and all
interested persons shall be heard at the public hearing. Written testimony is welcome; written materials should be
submitted to the City Clerk no later than 48 hours prior to the public hearing. All testimony and materials presented shall
become property of the City of Meridian. For auditory, visual, or language accommodations, please contact the City
Clerk’s Office at (208) 888-4433 at least 48 hours prior to the public hearing.
FEE TYPE CURRENT FEE
AMOUNT
PROPOSED
FEE AMOUNT
Attorney labor to redact nonpublic records
Up to 2 hrs: $0
Hours 3+:
$29.56/hour
Up to 2 hrs: $0
Hours 3+:
$60.00/hour
Other labor to respond to public records request
Up to 2 hrs: $0
Hours 3+:
$24.00/hour
Up to 2 hrs: $0
Hours 3+:
$30.00/hour
Dairy Days Art Show Vendor fee N/A $20.00
DATED this 10th day of March, 2017.
C.JAY COLES, CITY CLERK
PUBLISH on March 10 and March 17
Meridian City Council Meeting
DATE: March 21, 2017 ITEM NUMBER: 1
ITEM TITLE:
Future Meeting Topics
PROJECT NUMBER:
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS