Park Use App for Events
PARK USE APPLICATION FOR EVENTS $50.00
Permit #
STEP BY STEP GUIDE ON HOW TO SCHEDULE A MERIDIAN CITY PARK FACILITY
All park use requests for Community Events need to be completed and turned in sixty (60) days prior
to event date. Annual events have first priority and can tentatively be scheduled five years in
advance, providing the event is on the same date, time and park location. Some annual event dates
will vary due to holidays and calendar variations.
Step #1
RESERVE A DATE TIME Call Meridian Parks & Recreation at 208-888-3579 to
request event approval and schedule a date.
READ GUIDELINES FOR EVENT PLANNERS PERMITS AND APPLICATION
FORMS. This infonnation will outline park rules and identifY the requirements needed to
hold an event on City Park property.
COMPLETE ALL APPLICATIONS iliA T APPLY TO YOUR EVENT. Be sure to call
us if you have any questions. All infonnation is reQuired no later than 60 davs mior to
to vour event.
MAKE SURE TO SIGN ALL APPLICA T[ONS AND PERMITS.
ATTACH ALL INFORMATION REOUESTED and return with this Application for
approval. Please include all applications, pennits, logistic maps, proof of insurance,
Activity agenda. Mail to: Meridian Parks & Recreation, 11 W. Bower, Meridian Idaho,
83642 or Fax to: (208) 898-5501.
Step #2
Step #3
Meridian Parks &
Recreation
11 W, Bower
Meridian, ID 83642
(208) 888-3579
Fax: (208) 898-5501
Step #4
Step #5
. All park shelters may need to be reserved by applicant during event hours.
PARK RULES & REGULATIONS
1. Parks are open ITom Y, hour hefore sunrise to y, hour after sunset, except when authorized by written penni!.
2. A Park Use Pennit is required for all scheduled activities advertised to the public.
3. Only events focusing on skating or other like sporting activities such as Skate contests and demos are allowed at the Skate Park.
4. Sales: an authorized license ITom the City of Meridian and a pennit ITom the Meridian Parks & Recreation Department is required to sell or
rent products or services in Meridian City Parks.
5. Amplified Sound must not exceed sixty-two (62) decibels at a distance of20 feet ITom the source except as authorized by written penni!.
6. It is the responsibility of the event organizer to maintain a Comprehensive General Liability [nsurance policy with coverage of one million
($1,000,000.00), combined single limit per occurrence. Each policy shall be written as a primary policy, not conttibuting with or in excess
of any coverage which the City may carry. A certificate naming the City of Meridian as additional insured shall be delivered with the Skate
Park Use Application. The adequacy of all insurance required by these provisions shall be subject to approval by the City's City ClerklRisk
Manager. For more infonnation, call City Clerk at (208) 888-3579.
7. Other activities may be acceptable, each being reviewed and approved by the Meridian Parks & Recreation Director.
Date(s) of Event:
Parks are avaIlable lrom mId April through mId Octoher from;\ hour belore sunme to y,hour after suoset
Park Site:
Setup Time:
Event Starts:
Event Ends:
Time Blocks: 7-lIam, Nooo-4pm, 5-9pm
Event Cleanup:
Organization:
Profit I Non Profit:
Tax Exempt #:
(All ooo-profit/noo-taxable organizatioos are required to suhmit a STiOI Form with applicaüoo)
Primary Contact Person:
Mailing Address:
Email:
City:
Home/Cell Phooe'
State:
Zip:
Work Phone:
Fax#:
Name of Event:
Estimated Attendance:
READ AND COMPLETE INFORMA nON ON REVERSE SIDE
Rec Sup/Skate park 7/16/04
PARK USE APPLICATION FOR EVENTS $50.00
Permit #
Meridian Parks & Recrealion (MPR) will review and determine services we cao provide. Additional charges may apply for these
services. Please complete all information on this form. The Event Organizer is rexponsible for providing a complete list of event plans
aDd a list of suppliers providing servicex. An event logistics map is required, detailing the locatioo for all water, power, tables, caoopies,
stages, generalors, veodors, booths and any olher major services or activities plaooed.
Yes
No
Check all Planned Activities
Yes'
Nn
Check all Planned Ac1ivities
Electricity (Electricity is available in some
locations, with limited resources
Water requirements - Drinking / Washing (circle)
(Water is available in some locations, with limited
resources)
Event will provide Generators:
(Size(s)
Event will provide Stages:
(Size(s)
Amplified Sound (Sound Pennit required $20)
Items to be sold / food or non-food
(Short Tenn Concession Pennit required-$25)
Food/Beverages will be served (List Caterers):
Activities / Entertainment
Other equipment or entertainment
(ie; astrojumps, etc.) [fYes, use lines below for
details (pennit required).
Event will provide Canopies:
(Size(s)
Quantity
Booths: (Size(s)
Quantity:
Event will provide Traffic Control/Shuttle Buses
Event will provide Porta Toilets:
Quantity
Event provides cardboard trash boxes #
Boxes require 55 gal bags/event provides #
Event will provide barricades.
Quantity:
Event will provide Security
Number ofstaflworking event
roval rocess and vehicle restrictions.)
YOUTH or ADULT ACTIVITY 18+ (Circle One) Is this an annual event:
Fees Charged: (Circle One) Yes No Amount $
Purpose & Brief Description of Event & Additional Details: (attach additional pages as needed)
NO
YES (# of years):
1 herehy certify that 1 have read and willahide by the rules and regulations set forth hy the City of Meridian Parks & Recr<ation Departmout, aud io
siguing this application, I hereby agree that 1 aDd the organization I represen~ shall hold the City of Meridiau and all orits agentx or omployees free
and hlamelcss from any claim,liahility or damage which may arise from use of City faoilities oreqnipmont, whether or Dot the City of Meridiau, its
ageots or employees are jointly oegligcot. I fnrther agree to promptly reimhurse the City of Meridiao for any cleao np, loss or damage to City
property resulting from this use. 10 addition, 1 givo cooseot to the disclosnre of the phooe nnmber(s) I have listed on this application pursuant to
requests from the puhlic, and 1 give conseot to the disclosnre of these pbone number(s) in informational publieatious, relea"s, or anoouncemeots
ahout this commuoity evcut.
Evoot Orgauizer's Signatore:
Date:
MPR Dircetor's Signatur<'
Date:
Pruk rules are posted 01 restrooln5 and shelters aod are strictly enforced.
For Reservation infonnation contact us by phooe, m'¡l. fax or email: Meridian Parks & Recreation, II W. Bower. Meridian !dallo, 83642
(208) 888-3579 Fax (208) 898-5501.
For a complete list of the Meridian City Code and more park infonnation visit www.meridiancity.org.
Rec Sup/Skate park 7/16/04
Meridian Parks & Recreation
Memo
RECEIVED
SEP 1 0 201J1t
City of Meridian
City Clerk Office
To:
Mayor and City Council
CC:
Will Berg
From:
Doug Strong, Director V\:11
Date:
September 9, 2004
Re:
Proposed Required Recreation Permits
During the July Parks and Recreation Commission meeting the Proposed Required
Permits were reviewed and passed by the Commission to be sent forward to the
Mayor and Council for their approval.
The Parks Staff is requesting this item be put under the consent agenda for your
September 21st meeting. Staff Summary of Parks & Recreation Commission
Recommendation to City Council and the minutes from the July 14, 2004 meeting
is attached.
Page 1
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STAFF SUMMARY
OF
PARKS AND RECREATION COMMISSION
RECOMMENDATION TO CITY COUNCIL
Project Name: ~\v~~O~ ~bL~J PJ-'\Xt~
Park: ~\ \ ?cvJU
APplicant:~~J\'I- ~ .~~ "
P&R Commission Meeting Date:l - f L/ - 0 L/
Recommendation: ~~rn k) ~tt'\ c1~ ~j) k~
Summ:ry ~~c ~ri~~ ~-t) 'lh IX- ~ ~L"n'-
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Key Commission Changes to Staff Recommendation: c.,¡,."'~..1/M.k,-hJ iLl~L +
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. ~ ~J-- pi it $4 Çb
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Outstanding Issues 'l'or City COI;'nt\iÎ: . - r
. 'W MI\9.J
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APPROVED: J1 ~
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An/iee Stockton, Pres! ent
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with this and to work with the police department and their code writer so we can put it
in a final format to move to council to be passed by resolution to become a part of the
park ordinance.
Creg Steele made a motion to have Doug move this forward and take the necessary steps
he needs to take to move this to city council. Seconded by Bill Allen, motion passed
unanimously.
CONCESSION CONTRACT FOR SETTLER'S PARK
After a lengthy discussion on the options for the concession stand, Doug Strong
suggested that the commission table this item and bring it back to the commission in
January 2005 since we are now so far into the summer months. If there were any
requests for the use of the facilities we would have to have some kind of rental amount
on the books that has been through council for a daily rental ofthat facility just like we
did for the shelter rental fees and things like that.
Jim De Boer made a motion to table the concession contract for Settler's Park until the
January 2005 meeting. Creg Steele seconded the motion, motion passed unanimously.
~
PROPOSED REQUIRED PERMITS
Kathleen Kuebler stated that in your packets you have Short-Term Concession,
Amplified Sound, and Park Use Application. Currently the department has no permits
for this. For example, there is an event in the skate park in August and they want
Dominos to come in and sell pizza. All I can do is say, yes or no that they can come. I
don't have a permit that Dominos has to have to give me twenty-five dollars to come. A
church group wants to have an event in Tully Park and they want a DJ and to set up a
stage. I have no permit for that and I have nothing to give them and I have nothing to
give me. It's just a yes or no, case by case basis.
The only thing we have is a bounce house permit and an alcohol permit. We have
nothing for a DJ if they want to come, Domino's Pizza wants to sell at an event or if an
event wants to occur. More and more events want to come to our parks.
Jim De Boer stated that he reviewed the items closely and has several comments and
changes that I believe need to be made.
Bill Allen questioned the fee pricing and if they were inline with Boise?
Kathleen Kuebler stated that she got them straight from Boise. Bill Allen stated that he
believes the Event Fee Permit should be increased to fifty dollars.
After a very lengthy discussion on changes to the permits in regards to language usage,
typographical errors, contradictions, etc., the commission agreed to move it forward to
City Council for approval with changes.
Parks and Recreation Commission Minutes
July 14,2004
5
Jim De Boer made a motion to accept the application for Sound Permit, Short Term
Concession Permit, and the application for Event Permit as presented to the Parks and
Recreation Commission with the exception of the following: make the administrative
change to accurately reflect the turf usages in regards to the tires and vehicles on the
turf, up the application fee for Event Permit to fifty dollars, changing the administrative
error on the application for event rule number four, and to rename the Amplified Sound
Permit to the Event Amplified Sound Permit. Bill Allen seconded the motion. The
motion passed unanimously.
UPDATE ON MERIDIAN POLICE DEPARTMENT PROPRETY
Doug Strong stated that this is an item that has been brought back to you at the request
of city council for your final recommendation and approval. The council will then take it
back for action.
You have in your packet a colored layout of the racetrack. What has transpired since we
last met is that it looks like a ten thousand dollar budget item for some basic
improvements of the five-acre site made by our department will move forward for final
approval. It looks like we will have some limited funds to do a curb cut and to create a
temporary parking area, which you see indicated on the layout.
The red area you see on the layout is the outside dimensions ofthe racetrack it's not the
actual size of the track it includes the area for their stand and spectator viewing area.
After a brief discussion Jim De Boer made a motion to provide Snake River Racing with
basic agreement that they can help craft with Director Strong and move forward on this,
seconded by Creg Steele. The motion passed unanimously.
ACTION ITEMS
None
DIRECTOR'S REPORT
Doug Strong stated that he provided a written report in your packet that captures some
ofthe activity for the month and would invite any questions in regards to the report. I
have added an addition to the report that brings you up to date with the vandalism in
the park just for your information.
Jim De Boer questioned whether or not the police were investigating the vandalism in
the park to possibly identify a trend or link someone to the damage to make him or her
legally responsible?
Doug Strong stated two nights ago two young boys ages 8 and 10 were caught
vandalizing the women's restroom and it has become a felony conviction due to the dollar
amount involved. We have also investigated purchasing surveillance cameras and have
a cost figure for that. We have verbal support from the council to do a budget
Parks and Recreation Conunission Minutes
July 14.2004
6