Sole Source Purchase Flyght 4630 Mixer WWTP Replacement EquipmentPage 1
Memo
To: C.Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Laurelei McVey, Waste Water Superintendent
Date: 2-17-17
Re: February 28th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 28th City Council Consent Agenda for Council’s consideration.
Approval of a Sole Source Purchase for a Flygt 4630 Mixer for the WWTP
Replacement Equipment from Utility Management System for the Not-to-Exceed
amount $10,723.60.
Recommended Council Action: Approval of Sole Source Procurement upon
completion of advertising per Idaho State Statute 67-2808. This purchase is
part of the approved 2017 Budget.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
a xylem brand
Ilark A Sbalr
SE Tcrritory }lanagcr
xylem Inc
ITT Flrgl Products
766 N Sand) I-N
Elkhorn WI 5l l2l
Cell262227 3163
Please be advised that Utility Management System is the only authorized Sales distributor for
Flygt Products manufactured by Xylem Inc. covering the States of Utah, part of Wyoming and
Part of Idaho which includes Meridian . UMS staff is properly trained to provide you with the
best possible Flygt product engineering available.
mark.shaw@ xyleminc.conr
February 13,2017
Sole Source Flygt distributor;
Thank you for your interest in Flygt Products and Services. Please call if we can be of any
further help.
Sincerely,
rtlqLft A Sfrur
Mark A Shaw
SE Tenitory Manager
Flygt Products
Xylem Inc.
262227 3763
r&>
E IDIAN
PURCHASING AGENT
33 East Broadway Avenue
Meridian, lD 83642
Phone: 208-888-4433 Fax: 208-8874813
Date: 111912017
Item or Service: Fl t Mixers
Item is available from only one vendor. ltem is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
N
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additionat pages if needed)
The Wastewater Resource Recovery Facility is requesting a sole source for Flygt mixers. Theplantcurrentlyhas23FlygtMixersinstalledatthefacility. Competitively biddin{these mixers
openly for alternative brands/types of mixers is impractical and disadvantageou-s for the City.
These mixers are critical pieces of equipment that are installed in the secondarytreatmentsystem. They have been designed and installed based on Flygt specifications. Allowing another
type/brand of mixer would result in several things that are
o"t
prohiUitiv" and potentially
damaging to the treatment process.
1.) Flygt mixers use specific control systems that have been installed at the facility. Ifanothermixerweretobeinstalled, new controls would also have to be installed at a cdst eachtimewechangedoutamixer.
2.) Flygt mixers are installed on specific brackets and mounting systems that have beeninstalledatthefacility. lf another.mixer were to be installed, it would-necessitate iat<ing Oownanentireaerationbasinandinstallingnewbracketsandmounts. This would be"at a substantial
99st to the City and potentially impact proper operation of the facility.
3 ) Flygt mixers were used in the.h.ydraulic and mixing designs of the facility. lnstallinganothertypeofmixerwouldrequlreadditionalengineeringleffortloensuretheniixercoutameet
desigrr.criteria developed for proper operition of i=he facility.
4.) The.city currenfly keeps one spare Flygt mixer on hand, which is able to be direcflyswappedintotheplaceofanyofthe20+. mixers ihat goes down. This is a critical piece ofequipmentandthecityhasdeemedkeepinganinventoryofcriticalequipmentonnlnJisparamount. ranalternativemixerwerepurchased, a second spare mixei oi tnrt .rmulvpe-would also
CITY OF MERIDIAN
SOLE SOURCE FORM
Sole Source:
need to be placed in stock, adding to the cost and storage requirements for the City. The City
would still need to maintain a spare Flygt mixer as well to serve as standby for the 20+
remaining mixers.
5.) Flygt mixers are supplied by a single vendor in this area, Utility Management Systems
UMS), so the City is unable to obtain multiple quotes on Flygt mixers.
CERTIFICATION:
I am aware of the requirements set forth in lhe City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for juslification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that lhis justiflcation for sole source/sole brand meets the City's criteria and is accurate.
Lar"elt"
Requestor (P
rtment Man r Signa re
Council Approval
Date:
Purchasin o
Approval:
Purchasing Manager
SOLE SOURCE/BRAND EXAMPLES.
SOLE SOURCE:
Only one ('1 ) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes
of this definition, only one (1) vendor shall refer to situations where there is only one 1i; source
reasonably available and shall include, but not be limited to, the following situations:(i) Where property is required to respond to a life-threatening situation or a situation which is
immediately detrimental to the public welfare or property;(
ii) Where the compatibility of equipment, components, accessories, computer software, replacement
parts or service is the paramount consideration;
iii) Where a sole supplier's item is needed for trial use or testing;(
iv) The purchase of mass-produced movies, videos, books or other copyrighted materials;(
v) The purchase of property for which it is determined there is no functionil equivalent;(
vi) The purchase of public utility services;
vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision
facility; or
viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the
circumstances.
THE FOLLOWING ARE NOT REASONS FOR SOLE SOURCE
a) Personal preference for a product or vendor.
b) cost, past performance, local presence, delivery etc. These are award criteria to
be used in a competitive bid process.
c) Specifications that exceed requested performance.
city Of uaridian
Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions rncluded In Report
50 - Enterpris€ nrnd
3510 - llli treat-nent Plant
Fxom lA/l/2076 Thro[gh 9 /3A /2011
Budget with Current Year
Actual
Budget
Remaining
54000
OPERATING COSTS
Equipment & SuppLies
Total OPEITATING COSTS
3i, 482- 1L
33, 082. 13
135 000.00 101.917.87
t07,9t1 .8t
DEPT EXPENDITURES
TOTAL EXPENDITURES
3 082.13 !41,911 .e]
082.73 141,9L-1 .81
Date. 2/3/11 03 r13:5? AU
135,000.00
1i!4p.!o
135,000.00