2017-02-28Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 5A
PROJECT NUMBER:
ITEM TITLE: Minutes of February 7, 2017
Approve Minutes of February 7, 2017 City Council Regular Meeting
MEETING NOTES
uw"" APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council February 7, 2017
A meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday,
February 7, 2017, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Joe Borton, Keith Bird, Luke
Cavener, Ty Palmer and Anne Little Roberts.
Members Absent: Genesis Milam.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Caleb Hood, Josh
Beach, Warren Stewart, Clint Dolsby, Tracy Basterrechea, Mark Niemeyer, Mike
Barton, Keith Watts and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X_ Keith Bird
_____ Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: Well, I would like to welcome all of you to our City Council meeting.
It's always nice to have people join us for our meeting. So, thank you for being
here. For the record it is Tuesday, February 7th. It's two minutes after 6:00. We
will start with roll call attendance, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us
in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by David Duron with Meridian First
Baptist Church
De Weerd: I was just making sure I didn't see him, but we don't see our member
for Item No. 3.
Item 4: Adoption of the Agenda
De Weerd: So, we will move to Item No. 4.
Bird: Madam Mayor?
Meridian City Council
February 7, 2017
Page 2 of 89
De Weerd: Mr. Bird.
Bird: On the agenda we have -- everything stays in order. Item 10-A the
ordinance number is 17-1721. Item B ordinance number is 17-1722. Item C
ordinance number is 17-1723. And we need -- on Item 12 we need to add to the
Executive Session item (1)(f) to go along with this (d). With that I move we
approve the amended agenda.
Borton: Second.
De Weerd: So, on the Executive Session we have --
Bird: (d) and (f).
De Weerd: -- 74-206(1)(f) and 74-206(1)(d). Correct?
Bird: Yes.
De Weerd: Okay. I have a motion and a second. All those in favor say aye. All
ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Consent Agenda
A. Approve Minutes of January 17, 2017 City Council
Regular Meeting
B. Approve Minutes of January 24, 2017 City Council
Regular Meeting
C. Findings of Fact, Conclusions of Law for Approval for
Firenze Plaza (H-2016-0102) by Sharryn Ann Clark and
David L Clark Located at the Northwest Corner of East
Amity Road and South Eagle Road
D. Findings of Fact, Conclusions of Law for Approval for
Borough Subdivision (H-2016-0135) by Scott Noriyuki,
Northside Management Located 1288 E. Everest Street
E. Development Agreement for Black Cat and Chinden
(H-2016-0120) with Pine Street, LLC., located at 6280 N.
Black Cat Road, in the NW 1/4 of Section 27, Township
4N., Range 1W
Meridian City Council
February 7, 2017
Page 3 of 89
F. Development Agreement for Movado
Estates (AZ, PP H-2016-0112) with C4 Land, LLC (Owner)
and DevCo, LLC (Developer) located on the south side
of E. Overland Road between S. Topaz Way and S.
Cloverdale Road, in the NE ¼ of Section 21, Township 3
North, Range 1 East (Parcel S1121131500 and
S1121141800)
G. Modified Development Agreement for Laurel's
Townhouses (H-2016-0065) with Northside Management
(Developer) and Corey Barton (Owner) located at 2116 S.
Accolade Avenue in the northeast ¼ of Section 20,
Township 3 North, Range 1 East
H. Final Plat for Laurel’s Townhomes (H-2016-0136) by
Scott Noriyuki, Northside Management Located 2116 S.
Accolade Avenue I. Development Agreement for Linder
Road Apartments (H-2016-0111) with S3 Investments, LP
located at 1770 N. Linder Road, in the northwest 1/4 of
Section 24, Township 3N, Range 1 West (Parcel#:
S1224223550)
J. Final Plat for Baraya Subdivision No. 2 (H-2017-0002) by
Schultz Development, LLC Located 3935 W. Franklin
Road
K. Final Plat Modification for Shallow Creek (H-2017-0003)
by A Team Land Consultants Located Southeast Corner
of S. Locust Grove Road and E. Franklin Road
L. Olivetree at Spurwing Sanitary Sewer Easement
between the City of Meridian and Spurwing Corporation
M. Contract for an Easement and Sanitary Sewer Easement
from Redtail Communities for Black Cat trunk at
Meridian and Victory
N. Budget Amendment for FY2017 Grant Carryforward for a
Not-to-Exceed Amount of $445,422
O. Budget Amendment for FY2017 Annual Carryforward for
a Not-to-Exceed Amount of $14,219,586
P. Approval of Award of Bid and Agreement to GRANITE
EXCAVATION, INC. for the “EAST WASHINGTON &
CARLTON SEWER MAIN REPLACEMENT”
Meridian City Council
February 7, 2017
Page 4 of 89
project for a Not-To-Exceed amount of $425,318.52
Q. Agreement for Professional Services between the City of
Meridian and Elite Extrication & Equipment for
Maintenance on Fire Department TNT Extrication
Equipment
R. License Agreement Between the Nampa-Meridian
Irrigation District and the City of Meridian Regarding a
Multi-Use Pathway Along Five Mile Creek as Part of the
Silverstone Roadway Extension
S. Irrigation Crossing Agreement with Bureau of
Reclamation at the Carlson and Farr Laterals for the
South Meridian Sewer Extension
De Weerd: Item 5 is the Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve the Consent Agenda as published and for the Mayor to
sign and the Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If
there is nothing further from Council, Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 6: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Community Items/Presentations
A. Mayor’s Youth Advisory Council Update
Meridian City Council
February 7, 2017
Page 5 of 89
De Weerd: And I don't see our youth council member here. And so not to say
none of you look young enough to be a youth council member, but -- there is a
young man in the very back that does. He looks a little too young, though.
B. 2017 Storm Event Update / After Action Report
De Weerd: We will go ahead and skip to Item 7 -B and ask Chief Niemeyer to
present the storm event update.
Niemeyer: Madam Mayor, Members of Council, thank you. This is the after
action to the storm event that we had here in Meridian. We wanted to provide
you with some information and also recognize some folks that we feel should be
recognized. I'm going to try and work this through. Hey, there we go. S o, just
an overview of the timeline of events. On January 6th the City of Meridian did
declare a state of emergency specific to the record snowfall that we were all
experiencing. During that weekend of the 7th and 8th immediately following that
the initial emergency management team begin work to prepare a plan that could
be enacted Monday morning when we all got back to work to meet the objectives
that the Mayor had outlined as far as what needs to be mitigated. On January
10th we did implement a full incident management team. Set up a city
coordination center. That was up in the fire department administration where we
had two rooms working with staff on the daily planning events. Just an overview.
10:00 o'clock every morning we conducted a planning meeting in which we
establish the priorities for the next day, the workload that was going to be done,
and that included a phone call and conference call to Tim Nicholson, who was
our point of contact with ACHD. I'm going to recognize him a little bit later, but I
will say this: His interaction with our city and the involvement with our city was
second to none and the updates that we were getting from him helped us as we
planned the specific events that our staff were going to be involved with and our
contractors were going to be involved with. So, I'm going to recognize him here
in just a little bit. Also at 2:00 o'clock we did another briefing meeting. We
expanded what's called the incident command system where we had very
specific objectives and assignments that were given out to key staff members.
So, in that planning meeting those folks that were responsible for overseeing that
work were given their assignments and the talks that were going to be completed
the following day. So, that occurred every -- every day at 2:00 o'clock. The
priorities that we had as a group that were identified by the Mayor under the state
of emergency declaration was to establish some clear priority pathways and
sidewalks. We focused our efforts there around school walk zones. So, we
worked in conjunction with the school district to identify where those sidewalks
and pathways needed to be cleared to make sure we could get kids to school
once they were finally able to get back to school . Coordinate with ACHD to
establish clear roadways. Identify priority storm drains and clear if needed.
Develop and implement a sandbag distribution plan. Monitor snow loads on
buildings and establish a single communication to the public regarding the events
and what the work was that the city was involved in. So, an overview of what got
Meridian City Council
February 7, 2017
Page 6 of 89
done. On our roadways and our roadway division we did contract crews and,
then, under the direction and the guidance from ACHD we focused plowing and
snow removal in cul-de-sacs. That was an area where ACHD was not able to get
to. It's an area that our citizens were concerned about. They weren't able to get
out of those cul-de-sacs to get to work, to go seek medical attention if they
needed to, and so that's where are contracted work was focused on regarding
the roadways. We also used those contractors to assist in what's our priority one
and priority two hotline calls and I will get to that here briefly. As far as our
storms drains, we worked with Dale Bolthouse and the wastewater treatment
plant to monitor the storm drain flooding as we started to see warmer
temperatures and that runoff started to occur -- on January 12th we did conduct
an all-day exercise to clear priority storm drains away from those manhole covers
that, then, lead to our wastewater treatment plant. That -- that exercise involved
the Police Department, the Fire Department, Parks Department, Water
Department and wastewater treatment plant employees. I think I mentioned this
to you the last time I was before you, but in talking to Scott Colaianni we were
trying to reminisce about a time in which we have had so many departments and
so many employees involved in one singular focus to go out and mitigate
something and it was -- it was truly amazing to see everybody come together
very quickly to make sure those storms were clear. In our pathways and
sidewalks, I can tell you we cleared approximately 71 miles of priority pathways
and sidewalks in the work that was done during the time of the state of
emergency and, then, sandbags, we did work with ACHD, they went out and
brought us sand. We dumped that over at the Public Safety Training Center and,
then, we worked with Ada County Emergency Management to get sandbags out
here. So, we opened up that sandbag to the public and that was used quite
heavily by the public as they needed sandbags for either the flooding of their
homes or their property. An example of the maps that we were using to help
coordinate the daily activities, this is a map of the sidewalks. You can see the
areas in green are the sidewalks that we got done. As we went out and rolled
out our daily operations we would identify in red the sidewalks that need to be
done for that next day's operational period. So, we had a good visual for the
crews that were working of what needed to be done. We also had a really good
visual of the work that we were able to get done . This was beneficial if we had
somebody say our sidewalk hasn't been cleared, we could verify it on the map
whether or not it had. And, again, from a planning standpoint these maps
became very beneficial to us. This is another map -- as we were looking at
priority storm drains, working with Dale and his staff on where we need to focus
our efforts, the initial focus if things did get worse was going to be on the primary
trunk systems, I believe, and I could get this wrong, I believe it was the 14 inch
and 18 inch trunk systems that would deliver the most floodwater to the
wastewater treatment plant. We were able to identify those storm drain routes
and, then, where the storm drains were. So, if we had to send out additional
crews to clear them we knew exactly where we wanted to send them. Another
thing that we recognized early on was to try and establish a single point of
communication. Prior to setting up our hotline and our e-mail system for the
Meridian City Council
February 7, 2017
Page 7 of 89
storm, as you can imagine we had messaging through Facebook , we had
messaging through NextDoor. Messaging through phone calls to the Mayor's
office. And once we established this single point of contact to the hotline folks
were able to get the information they needed and also have a way to get a hold
of us and so the message stayed clear. We did have, during that roughly ten
days of activity on the hotline , 400 either e-mails or phone calls that came into
the hotline or the e-mail system. Out of that we had 20 priority ones. The priority
one for us was an immediate threat to life safety. So, we had folks that had to
get to doctor's appointments, surgeries. Home healthcare had to get into their
home and they were blocked in. And so those were our priority ones that we got
taken care of right away. A priority two we had four of them and that was an
immediate threat of flooding and so we would go out and assess that to make
sure that if we need to clear the storm drain for them we could. Our priority
threes were an immediate threat to critical infrastructure. We know that
hospitals, clinics, grocery stores during a time of disaster are places were people
need to go and so we had six of those that we went out and took care of and,
then, we had 370 priority fours and our priority fours were, basically, all other
inquiries or concerns. So, you can see the majority of them were -- I have snow
in front of my house or I have snow in front of my driveway and that was a lot of
people in Meridian and Ada County and so we were able to mitigate some of
those. As I mentioned, we did communicate through Facebook, through
NextDoor. We set up a very specific storm website, meridiancity.org/storm and is
where Kaycee was updating all the information, so it was consistent to the public.
We did do press releases. We did do messaging on the storm hotline. So, it was
not only a place for people to go to voice their concern, we actually provided
them an update on what we were doing that day as far as our work in Meridian
and, then, the media stories and interviews regarding our response to the event,
Kaycee coordinated that. All right. I need some help. So, finances. An
overview of the finances. Council initially approved, as you recall, 25,000 dollars
that was increased by 50,000 to a 75,000 dollar allocation on the initial efforts
that we had. We did a presentation to you as Council when you allocated up to
200,000 dollars to mitigate the events going on within Meridian. Our expenses to
date that we have collected as far as invoices -- and we anticipate there is
probably still a couple coming in -- are about 126,797 dollars and the breakdown
on that is our labor overtime costs to mitigate was 17,000. Our contracted
services was about 67,600. Our equipment rental that used -- we used a lot of
that equipment rental on the sidewalks to remove the snow -- was 11,800. Two
hundred thirty-seven dollars. We had two nights where we made employees stay
late to get the job done. We covered their meals for that. And, then, some
miscellaneous equipment, repairs, et cetera, was about 29,696. So, where are
we at today? As far as the Ada county state of emergency, I mentioned that to
you last time and there has been some e-mails going back and forth. I learned
today that the state has approved Ada county's request as far as their disaster
declaration. That does make Meridian eligible for some expenses potentially as
far as reimbursement goes from the state itself. On the FEMA side, the state has
still not declared to FEMA requesting a presidential declaration . They are
Meridian City Council
February 7, 2017
Page 8 of 89
meeting with FEMA representatives tomorrow. They have asked us as cities and
districts in Ada county to provide them some more information. We are in the
process of doing that. So, at this point there is no presidential declaration for
Idaho, but it is being discussed by the state. Just to give you a brief idea on -- on
the FEMA declaration piece, to be eligible for a FEMA declaration we have to
have sustained statewide 2.2 million dollars in damages. That's damage done
specific to governmental buildings and/or uninsured and so with a lot of folks that
had their homes go down and barns go down, most of them were insured. So,
that is not a part of the calculation. However, statewide we did reach that 2.2
million dollar threshold for either damage to government buildings or uninsured
damage to homeowners or residential owners or commercial owners. The other
thing under FEMA -- this falls under what's considered snow removal for FEMA.
They only cover a 48 hour period of reimbursement for snow removal. This is
much different than you would see in the instance of an earthquake or a tornado
where they cover much longer as far as reimbursement of damage. So, those
are some limitations that we have with the FEMA declaration if we do get it. So,
as far as the after-action, we sat down as a team, once this wound down, and
said what did we do well and what do we need to continue to focus on to improve
in case this happens again. One thing I want to stress is that I think as Council
you should be very proud of the team that came together very quickly without any
prior training with one another. When we assembled that command team and
also the folks that were out there doing the work, a lot of us haven't done these
things together and everybody jumped right in and got the job done . So, with
that we mobilized and accomplished a lot very quickly. I would say that we in
Meridian, as well as in Ada county were very fortunate with this event. I can't
stress that enough. While this was a local disaster, it was mainly a disaster of
significant inconvenience. Snow accumulations blocked driveways -- it was a
big-time inconvenience. However, for those of us that kind of live in this
emergency world every day, our concern -- we started building contingency plans
for it -- imagine if you had a 24 hour power outage on top of that inconvenience.
That now is posing a significant life safety issue. Or imagine that we did have a
building collapse, much like what you saw in Washington County, the Weiser
area, and a building coming in on a lot of folks. So, we were literally one more
layer away from a very significant event that would have challenged us even
more. And on the school specific site as far as an after-action, I think you're all
aware of this, there is a question about sidewalks and who cleans them and who
maintains them and that's certainly a question that we need to work with our
partners on. We saw the recent opinion from the AG and while it is just an
opinion, it's out there anyway. And so I think moving f orward that is a question
that will need to be answered as we go into next winter. Hopefully not to the
level or degree that we did this year, but you never know what we are going to
see in the future. As far as city specific moving forward, we did identify that we
can do a little bit more disaster training. This was by far -- I have been in the
county 20 years. I have been a part of emergency management for a very long
time. This was by far the biggest event that tested us, both locally and statewide.
We have not seen an incident on this scale that affected so many communities
Meridian City Council
February 7, 2017
Page 9 of 89
across the state. So, that did bring to light -- we do need to not be complacent
on this. We need to stay vigilant on the training so we are always prepared in
case this does happen and I can tell you in our -- in our risk mitigation as we
have looked at this countywide and the things that we all felt would be of
significance to this valley, large accumulations of snow was not on the list.
Earthquakes are. Flooding is. Significant wind events are. But none of us
thought snow was going to be the one thing that opened our eyes to stay vigilant
in our training and our preparedness. One of the things we struggled with was
identifying a structural engineer. We did have a snow load division set up to
monitor the snow loads on the buildings that we had here in Meridian. We know
what the square footage building codes are here. It's 25 pounds per square foot.
We were very concerned with the heavy accumulation of snow we were going to
start to see roof collapse. Trying to find a structural engineer became very
difficult and so that was a challenge for us here in the city that we put in our after -
action. Structural engineers are going to be very critical if we ever do have an
earthquake, because you will need those folks out there identifying which
buildings are safe to go back into and which ones are n't. Develop a state of
emergency policy. I think that's very important moving forward that we work
through that and identify that. When the Mayor declared a state of emergency a
lot of folks said, okay, what does that mean? What do I need to do in my
department to make that happen? And so I think developing that policy will be
very good moving forward. Establishing a hotline sooner. That hotline was -- did
wonders. I know Kaycee and the Mayor were very appreciative of the hotline,
because it gave folks a centralized place to go and so if we -- if we have this
issue or something similar happen again, getting that hotline set up sooner would
be well advised.
De Weerd: Chief, I would just add to that. We had citizens calling every single
department and reaching out on every single form of social media we have and
all of that. So, this -- this hotline really established that single point of contact
that people could send the caller to, we could record the information, and -- and I
can tell you it was a time saver to each of the staff members, but also it gave
great data to our incident command and it gave information to the citizen,
because every single day they had an updated message as to what efforts were
being planned, what was underway, and anything else they needed to know that
had been identified by the incident command. So, in essence, that helped kind of
manage expectations of our citizens as well. So, it was very effective.
Niemeyer: And along with that, very similar to the hotline is establishing that a
common response from all city departments, the Mayor's office, so that you don't
have mixed communications out to the public. We have seen this happen very
effectively in the wildland setting. When you have a big wildland fire you have a
central PIO. You have Town Hall meetings. You have hotlines and you have a
website. So, the message is always the same no matter who it's coming from.
So, certainly that's a good after-action for us as well. One of the things we
learned is get GIS involved sooner. I think all of us are still learning the
Meridian City Council
February 7, 2017
Page 10 of 89
capabilities of GIS and what that can do for you in a planning situation and once
we got Matt Hoffman involved from IT where we could start mapping those
sidewalks that have been cleared, start identifying the storm drains in a map
layer -- it was very easy to hand somebody a map on the workers' side and say
here is the area you need to focus on. Here is specifically where you need to
focus on. So, getting GIS involved sooner when we do have a disaster or a near-
disaster is very important and I think we need to continue working with the
schools to identify those priority pathways and sidewalks. Again, we did work
with the school district, but I don't know that they were prepared to give us that
answer and so we -- in some cases we kind of determined where the priorities
were for the city, but I think we need to continue working with the schools . And,
then, improving the messaging regarding public roads and private road. I know
Tim's probably going to smile at this one. We had a lot of phone calls saying I
haven't seen the plow yet and we simply started asking the question what color is
your street sign. Is it green or is it blue? If it's blue it's a private drive, so it's the
responsibility of that neighborhood association, that development, whatever that
that blue sign is, that's not a public roadway and so telling folks you're not going
to see probably an ACHD plow coming through there, while it wasn't easy to tell
them -- those folks that, there was a reason why and so that messaging early on
I think is very important. I think we also need to continue working to define our
role and relationship with Ada County Emergency Management. I think there
was some miscommunications there, some missed opportunities for
collaboration, and so those roles and responsibilities with -- some of you would
recognize this in the past as ACCEM. I know Keith you have been -- Councilman
Bird, you have been involved in plenty of that with -- the acronym now is ACEM.
It's, essentially, still the same office. It's Doug Hardman's office, and we need to
identify those roles and responsibilities. And, then, developing an all hazards
resource list to have on hand in case we do have a crisis we have that list or
resources we can call upon if we need contracted labor. And, then, lastly,
establishing city facilities if we did, as we mentioned, the p ower outage
concerned us, because we were getting reports from the National Weather
Service of some coming ice and rain and we were very concerned about power
lines as a result of that and so having a plan for that by identifying either city
facilities and/or schools where we could send people to shelter them in the event
that that happened, using the ICS structure and some of the forms within the ICS
structure for recordkeeping is very important. As we are seeing with the potential
FEMA declaration, those recordkeeping forms become very, very important to
FEMA. That's what they want to see. And so we will incorporate that in the
future. And, then, also including future disaster emergency management in the
new City Council orientation. I talked to a lot of elected officials that we were
involved with in communicating some of the stuff going on around the state and
one of the challenges is our next disaster may be ten years away and by then we
will have new faces on Council, new faces in departments, so incorporating some
of that training on the process and what happens when you declare a state of
emergency or disaster declaration with the state I think it's a very good idea as
well.
Meridian City Council
February 7, 2017
Page 11 of 89
De Weerd: Well, we hope it is ten years away.
Niemeyer: We hope so. So, lastly, I do want to point out some folks that I think
we really need to recognize and thank. On the incident management team side,
the folks that came together that were working upstairs every day, Mayor Tammy
was heavily involved in that, which the priorities that we were working on were
the priorities that she wanted to see as far as the city goes. Scott Colaianni
came in and helped fill the role of the incident commander, so we rotated days
between he and myself and Scott was instrumental. Jaycee Holman and Charlie
Butterfield were our planning section piece. They were the ones developing the
plans, putting it on paper, and getting that out to folks. And, then, Steve
Siddoway, David Jones, Dale Bolthouse, Roger Norberg, Matt Hoffman, Kaycee
Emery and Tim Fedrizzi all had a significant role in the work that was being done.
With that I also want to say we could not have done that -- no plan is great
without folks to do it and so the folks from the parks department, the water
department, the wastewater treatment plant, the fire department and the police
department all had involvement in mitigating the issues here in Meridian. Lastly
-- and I want to -- this is my last slide. So, I do want to bring Tim Nicholson up.
Tim, if you would come up and join me. ACHD for us in Meridian was a very
good experience. We worked very well together, coordinated efforts together. I
think as a city and ACHD we both were under pressure of getting things done
and why aren't they being done faster and I understand that. But Tim's
cooperation and his involvement -- the phone calls that went back and forth, the
e-mails that went back and forth, the text messaging that went back and forth,
that level of cooperation for us as a team was a very good experience, very
positive experience. So, Tim, if you want to say just a couple words. Put you on
the spot.
Nicholson: Well, I'd like to echo Chief Niemeyer's sentiments that cooperation
between the partner agencies was phenomenal. He and his staff and -- and the
group here -- just top notch people to work with. Anytime they had questions for
us we were able to answer them. Anytime I had questions for them they were
able to answer it. The priority system that Meridian developed in responding to
the citizens of -- with your priority one, two, three and four was incredibly
valuable for us. We knew that when we got a priority one from the city that that
was something that we needed to jump on and we were able to do that and it -- it
helped weed out the ones of, you know, yeah, there is some snow at the bottom
of my driveway and it -- you know, is it really a priority or not. It really took some
pressure off our staff and we are grateful for the effort that the city put forward
and the dollars and the commitment that the Council and you, Ms. Mayor, were
able to help us through this unnatural event that we had here in the month of
January. So, we really appreciate all your help. Thank you.
De Weerd: Thank you.
Meridian City Council
February 7, 2017
Page 12 of 89
Niemeyer: So, that, Madam Mayor and Council, that's the conclusion of our
presentation to you. I would certainly stand for any questions.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Not a question, Mark. I just -- I think the cooperative between -- the
cooperation between Ada County Highway District and the City of Meridian was
fantastic. I think all of our employees went far and above the call of duty,
especially yours. I think the leadership of Commissioner Woods, Director Wong,
and his staff was unreal and I -- no way we could plan for this. I mean we could
have trained for 20 years and there is no way you can plan for something like this
and the way we took to it -- and I was -- I was very proud of the way our Mayor
jumped in right at the start and got things going and the cooperation -- I don't
think I have ever seen agencies work so good together and I thank ACHD for
what they did and our guys, too.
De Weerd: Any other questions or comments from Council? Okay. I do also
want to extend my thanks to our Ada County Highway District team and you are
partners to us. You maintain and oversee our roads and our sidewalks and --
and I look forward to that conversation. But I know I learned that a cul-de-sac is
not necessarily a loop road. It is a road that doesn't connect one road to another
major road and I live on a cul-de-sac and I never knew I did. So, the things you
learn during these natural disasters. I also had talked to a citizen who was
talking about the GIS and we really did learn the importance of the GIS when
they were trying to find their storm drain s and they showed ingenuity, because
they got onto Google Maps and/or Google Earth and found where that storm
water drain was without snow covering it. So, they could see it in their roads.
So, it was -- it was pretty awesome not only seeing how the agencies worked
together, but also how our citizens worked together. One Sunday church was
canceled for many of our places of worship across town and many of those
places of worship got together and -- and just fanned out into the neighborhood
with their snow shovels and it really showed what a unique area that we live in,
because I don't think that is shown in every place . With that said I do have some
coins for our ACHD partners. We give these to our -- our employees that show
the Meridian Way and we had some of our top customer service employees get
together and -- and really develop this program and the coin is to recognize those
that show exemplary customer service and I will read you what's on the coin. It is
one coin that shows are CARE values of customer service, accountability,
respect and excellence and it says providing CARE to a community in a timely,
friendly, professional and solution-oriented manner. I can't think of a better
definition of the partnership during this major snow event other than that. I know
sometimes emotions ran high with -- with those that were calling that really
needed help and by working together we did find some solutions and it was
Meridian City Council
February 7, 2017
Page 13 of 89
responsive and I just want to come and present to you these coins with our
thanks.
Woods: Thank you very much, Madam Mayor, and Members of the Council. We
are truly honored to receive this award I think I would echo all of the
assessments that your chief put together and I want to thank you, Councilman
Bird, for your comments, too. This was truly a remarkable event and I think what
we are doing is we are not wasting any time, we are looking at what we could do
better and how we could respond and, you know, I think that's just the character
of this community. But it is important to just take a minute to appreciate what
took place here over the last 60 days. It was truly remarkable for individuals that
never worked together, to come together and do the work that was done and so I
think it really is tremendous. I mean there were times individuals in this
community were truly afraid and for some legitimate reasons. People with limited
ability to obtain healthcare or other necessary services and so, you know, I think
everybody didn't lose their cool and we kept our eye on the ball, so to speak, and
made sure that we focused on priorities and so now as we go to the assessment
of what we could do better, I'm very confident in our staff and the work that our
staff did and your staff to come up with some -- some ideas. But we want to
make sure we don't forget the sacrifices that were made. We had individuals that
worked seven days a week for six to eight weeks in a row and, you know, it was
important to us as leaders to be able to have very professional staff, which we
are all very fortunate to have and we, ourselves, Mayor de Weerd, you and I
were able to communicate on the weekends several times and I know it's not
what you had planned. I know it's not what I had planned, but, you know, we
were able to do that and be effective and so we really -- really appreciate that.
So, as we go forward we have much to discuss. We have spent about 5.6 million
dollars so far on snow removal response, compared to a typical year which is 1.8
million. So, it's important policy choices to make and we don't do them in a
vacuum, we want to hear from you as we go forward. But, fortunately, our
budget hearing is in August -- I think August 27th. So, this may be a distant
memory -- at least I hope it is. But thank you very much. We really want to
recognize, too, Director Wong, Tim Morgan, Tim Nicholson, they have just done
a tremendous job and we really appreciate it. Thank you very much.
Bird: Thank you.
De Weerd: You, too. Thank you. And, yes, we all learned lessons during this
and we look forward to -- to that collaboration. Council, I know that you have had
some contact and if you have comments would you, please, share them with the
chief and -- and we can collect any of your feedback to also work into the debrief
and areas that we can all improve in. So, again, thank you for joining us. We
greatly appreciate it and we value our partnership with ACHD. And I think I have
said it before to our staff members. They showed exemplary collaboration,
leadership. Chief Niemeyer, thank you so much. You -- you have this calm
demeanor and even Lieutenant Colaianni does, too. I think you need to not tell
Meridian City Council
February 7, 2017
Page 14 of 89
him I said that, but it was really -- it was really refreshing and I think built a lot of
confidence in -- in the people that we had on the team and to see how you were
all working together. I know I have also given Dale a hard time. Talk about
wanting to take on an interim acting director position and being thrown into the
fire in a number of different ways and I -- I still can recall back -- he was standing
in front of you talking about the -- the load that we were treating out at the
treatment -- at the treatment plant and I think he walked out the door and -- and
got hit with what they were really facing at our wastewater treatment plant . I kind
of call it a sewer tsunami, but -- and if it conjures up some really disgusting
pictures, I think he might have understated what actually went on. So, this was --
this was something that was happening in all of our departments and we greatly
appreciate the -- the heroic actions that many of our employees didn't hesitate to
do in performing their jobs. So, heartfelt thanks to all of you.
A. Mayor’s Youth Advisory Council Update
De Weerd: Yes. And I did see Susannah come in, so we will go back to Item
7-A under our Mayor's Youth Advisory Council update. Thank you, Susannah,
for joining us.
Bradford: I apologize for being late. I just came straight from work, so --
De Weerd: That's all right.
Bradford: My name is Susannah Bradford. I am the vice-chair for MYAC and
this is our update for the month of January. We had our legislative breakfast and
members of government affairs spoke to local officials here at City Hall about
suicide awareness and also promoted our Do The Right movement that is
coming up. We had a pretty good turnout there and it was a good experience for
our government affairs members. And, then, just last week we had our CPR day
at Dutch Bros. We worked with the American Heart Association to teach hands -
only CPR at different Dutch Bros locations around the valley and we -- this was
also to help support Go Red For Women week and it was a really cool
experience to be able to be there and talk to people about CPR. And, then, we
had Youth Lobby Day last week, again, with the American Heart Association and
we had six MYAC members go down to the capital and spend the day there
talking about suicide awareness and working with other youth councils from this
area as well, talking to our representatives there. And some upcoming events to
keep in mind. We have Ignite Youth on February 27th. So, just in a few weeks.
And, then, yesterday we learned about fundraiser opportunities that will be
available for us at the Counter and Dickey's and the Counter will be at -- on
March 6th and the date for the fundraiser at Dickey's has not been determined
yet. Then we have Mad City Money on March 20th and our Do The Right
campaign on April 12th, which is a really big event. So, we are hoping to get a
lot of awareness about that and get it going. And that's all. Are there any
questions?
Meridian City Council
February 7, 2017
Page 15 of 89
De Weerd: Short and sweet. Council, any questions?
Bird: Keep up the great work.
Bradford: Thank you.
De Weerd: Thank you so much for being here and we always appreciate the
updates.
Bradford: Thank you.
De Weerd: Thank you. We will see you tomorrow.
C. FY2016 Audit Report Update
De Weerd: Okay. Item 7-C is our audit update. Todd, would you like to
introduce Kevin? I think we all know him, but --
Lavoie: I think so. Madam Mayor, Members of Council, again, appreciate the
opportunity to present to you the results of the fiscal year 2016 financial audit and
I get the joy to give a quick kudo, so I will stand on my soap box for 20 seconds.
First kudos I got to give is to Rita Cunningham. She's led this team for years and
years. It's another successful audit that she's led the finan ce division in. So,
again, huge kudos to her and her team for leading us in the right direction. And,
then, we have to give kudos to all the staff members that the city has. Yeah, the
Finance Department may ask a lot of you, we may get in a few squabble s, but at
the end of the day the hard work that everybody has put in I think -- I'm not going
to steal Kevin's thunder, but we had another great audit, so, again, thanks to all
the department staff members, thanks to the support from you guys. Again, I
won't take his thunder, but Kevin is here to give you the results of the fiscal year
2016 audit.
De Weerd: And, Todd, I think before you sit down, you sent out an e-mail with
kind of a heads up on the audit findings -- or lack of findings -- the clean audit
report -- that you summarized very well the year that -- the transitional year that
the Finance Department has had. You and your team have pulled together and
stayed focused, even have strengthened many of the different practices and the
way we do business here in the city. So, give kudos to the entire team, to your
leadership. You stepped in there and didn't miss a beat. So, our thanks to you
as well.
Lavoie: Thank you very much, Mayor.
De Weerd: Welcome. It's always nice seeing you and it's always great to hear
that we have a good report ahead.
Meridian City Council
February 7, 2017
Page 16 of 89
Smith: Thank you, Madam Mayor and Members of the City Council. I'm Kevin
Smith, audit partner with Eide Bailly. I'm here to present the results of the audit
of the fiscal year September 30th, 2016. And I echo the words that were said by
Todd and the one thing I will note also I think in that e -mail he sent was that this
was the earliest that we have issued the report. Since we started doing our
procedures in January we actually issued the report on January 31st. So, that's
a pretty quick turnaround and so a lot of thanks and hard work and dedication
from the team here. So, we appreciate the information being ready and available
to us. Just a couple things that I will note. First of all, most important, we issued
an unmodified or what is referred to as a clean opinion on the financial
statements as a whole and keep in mind that is in all material respects. Al so
those words are in the report, because we don't test all transactions, but we do
use the samples and -- and materiality amounts as we do our testing and we also
issue a report on the internal controls and we don't give an opinion on that, but
do issue a report that we have looked at internal controls and as part of our
process -- audit process we did look at the processes and procedures that are
prescribed by -- by City of Meridian and, then, also, you know, how those are
being adhered to. So, we take the transactions that, you know, come in and walk
those through the system and make sure that all the checks and balances are in
place and in good order and we didn't have any comments related to those
processes and procedures. A couple things to note in the financial statements
themselves. First of all, there was one new pronouncement that -- there were
actually two, but one that did have some effect on you and , basically, just
disclosure only and it added another page to your financial statement . It seems
to add one or two pages every time, but this one was related to your investments
and the investments now are required to be reported in the financial statements
or in the disclosure at a different level, so there is two different -- or three
different levels based on risk of your investments and level one being the least
risk and, then, level three being the highest risk and, basically, a level three is an
investment that is not observable by you and some of those relate to foreign
stock transactions, which you're not permitted to invest in, so -- I mean you have
always had, you know, safe investments and all yours are just as level two and
that's just because there is an outside company that takes care of those and so
they are not observable by management of the -- of the city is the only reason.
But those are -- and you can see them disclosed and, basically, most of them in
bonds. Also your change in net position was -- was good again this year. You
had a significant increase in both your General Fund and your Enterprise Fund,
but with that also there are some commitments and most of that fund balance or
that net position that has been accumulated over the years is committed for
future projects and one you're just subsequent to year-end and it's disclosing
back to the financial statements as a subsequent event. There was a significant
project that was approved and so the funds have been committed to that -- to
that project. Also, you know, we spent some time looking at the budget versus
actual and in the back of your financial statement you will also see that there is a
revenues exceeded the budget, so you brought in more revenue than was
Meridian City Council
February 7, 2017
Page 17 of 89
planned and also your expenses were less than budget , which is very good and
that's what you -- what you want and some of that is because there is some
project -- as specifically this year in Parks and Recreation that were not -- that did
not happen that they budgeted for. So, you will see a significant change in that
budget to actual. But, other than that, everything is -- is pretty close to what was
-- what was planned and with that, you know, in the beginning I did thank, you
know, those who participated and helped us -- you know, Todd and Rita
specifically, you know, I want to thank them and we appreciate their efforts and,
you know, Rita and I have been doing this for a while and we have kind of been
in this together for several years and so we appreciate that relationship and what
we are able to provide for them and also, you know, during the year we -- I know
the audit will start the first of January and we are at the first of February and we
have completed. However, you know, there are -- there is a lot of communication
during the year and we appreciate that and we welcome that and that's all part of
the audit process is they ask questions if there is transactions that they incur that
are a little bit different than -- you know, they don't hesitate to call us and we are
able to help them with those transactions and we encourage that to continue and
so that we know what's going on and if we don't hear from them we are probably
going to call them anyway and see how things are going. So, we do appreciate
that and we appreciate you and your staff paying attention to the budget and the
financial position and the fiscal responsibility that you have and you take it
serious. And with that I will open it up to any questions or comments that you
may have of me.
De Weerd: Thank you, Kevin. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I'm going to take a little privilege here. One of the two smartest things that
Ron Anderson and I ever did when we got on board in '98 was -- the first one is
to get Bluekoff I think it was then -- and we got a couple young men by the name
of Anderson & Smith to come in and do our budgets -- or our audit and, then, we
also got Buffington Mohr and McNeal on to do our investment thing going and
Mr. Smith has stayed with us for 20 years. Him and Rita and I have been there
since the first day and that first one poor old Rita probably put in a lot of hours
and maybe got a few gray hairs from it , but you have always done a great job for
us and I appreciate that and I appreciate the staff that we have and they have
done a great job and thank you very much for all you've done for 20 years . I
appreciate it.
De Weerd: Any questions from Council? I would echo what Todd told me that it
was a very smooth process. Your -- your team was very easy to work with and
like you noted in your comments when you first started , this -- this really has
been the quickest time -- or turnaround time that we have gotten a report back in
Meridian City Council
February 7, 2017
Page 18 of 89
front of Council. So, it seems like our two teams work very well together and we
greatly appreciate that. So, thank you. And, please, send our thanks to your
team.
Smith: I will. Okay.
De Weerd: Okay. Thank you.
Bird: Thank you very much, Kevin.
Item 8: Action Items
A. Public Hearing for Tree Farm Subdivision (H-2016-0128)
by M3 Companies, LLC Located at 4740 W Chinden
Blvd.
1. Request: Rezone of a portion of property from R-2
(10.17 acres), R-8 (33.84 acres) R-15 (.24 acres) to
R-4 (44.26 acres) and rezone C-C (.27 acres) and
R-15 (154 square feet) to R-8 (.3 acres).
2. Request: Preliminary Plat consisting of 161
building lots and 15 common lots on 61.64 acres
of land in a proposed R-4 and R-8 zoning district.
De Weerd: Okay. We will go ahead and move into our Action Items. Item 8-A is
a public hearing for H-2016-0128. I will open this public hearing with staff
comments.
Beach: Very good, Madam Mayor. As you said, this is an application named
Tree Farm Subdivision. It is an application for both a rezone and for a
preliminary plat. The subject property consists of 61.64 acres of land. Zoned
R-2, R-8, R-15 and C-C that are located at 4740 West Chinden Boulevard. A
little bit of history on this property. In 2006 the subject property was annexed as
the Tree Farm and was granted approval with R-2, R-8, R-15, C-N and C-C
zoning districts. A development agreement was executed upon annexation of
the property. There has been several addendums to the DA. In 2007 a third
addendum to the DA was approved and recorded that realigned the zoning
district boundaries consistent with the approved preliminary plat. In 2010 a
development agreement modification was approved that approved the building
elevations and a new concept plan that included a tennis facility as an amenity,
the common lot contingent on the platting of the property. The Comprehensive
Plan future land use map designation for this property are medium density
residential and low density residential. So, as I said, the subject property -- the
applicant has requested a rezone. The development agreement associated with
the property -- the development and the proposed rezoning is generally
Meridian City Council
February 7, 2017
Page 19 of 89
consistent with the concept plan that was approved with the Tree Farm
annexation and is generally consistent with the city's Comprehensive Plan. As
part of this application staff is requiring that the applicant enter into a new
development agreement for the property and be required to construct one of two
off-site street improvements. Staff had required that they either construct the --
move to the plat here so we can see what I'm talking about. Staff had required
that the applicant either construct the extension to Bla ck Cat down to Chinden or
the off-site remainder of Tree Farm Way that would connect to the existing Tree
Farm further -- further to the east. Having said that, prior to the Planning and
Zoning Commission we did not have comments from the highway district . We
have since received those comments and I have got a couple of bullet points I'd
like to read to you in a few minutes as far as what their conditions are for the
project. So, as I said, this is the plat. The plat consists of 161 building lots, 15
common lots, on approximately 61.64 acres of land. The R-4 and R-8 zoning
districts are appropriate for the proposed development . The gross density for the
subdivision is 2.61 dwelling units per acre. The R-8 portion of the project is
approximately 15.42 acres of land on the west side of the parcel, which would be
these darker brown here and the -- the R-4 portion -- here just a second. Yes.
So, R-8 portion of the project is 15.42 acres of land on the west side. The portion
consists of 55 single family homes. The approximate gross density for the R-8
portion of the project 3.56 dwelling units per acre, which is well under the allowed
density for the R-8 zoning district. Gross density for the R-4 portion of the
project, which consists of 106 dwelling units, is the remainder of the lighter yellow
on 46.22 acres -- is 2.29 dwelling units per acre, which is also well under the
maximum density allowed for the R-4 zoning district. So, in staff -- in staff's
report created by staff the applicant was required to make several modifications
to -- to that plat, which we have -- we actually have yet to see. One is to add a
20 foot common lot adjacent to the western boundary of lots in the northwest
corner of the plat and so there are several -- several questions that staff still had
and I believe the applicant can, again, address this, but there has been
discussion about the alignment of Black Cat and where that will exactly fall.
Having said that, staff did not want to lose the opportunity to get a -- typically
along arterial roadways we get a landscape buffer. So, we asked the applicant to
modify his plat slightly to include the landscape buffer in this area, as well as to
stub a street both to this parcel here on the west side and, then, to the parcel to
the south. Development of the site is required to comply with the dimension
standards listed in the UDC for both the R-4 and the R-8 zoning districts. There
are three common driveways proposed. The applicant is proposing Lots 22 to
24, Block 1, and just to further clarify, this was the original plat submitted with the
alignment of Black Cat and it has changed slightly. This is another plat received
by the -- from the applicant actually today, which shows a slightly different
alignment of Black Cat on that -- on that west side. So, back to the common
driveways. There are three common driveways and one of the common
driveways are Lot 10 of Block 6 will be used as an emergency access and will
have bollards to limit vehicular access to emergency personnel and will have no
parking signs, which is -- kind of see my arrow here. This is that common
Meridian City Council
February 7, 2017
Page 20 of 89
driveway here. So, there is, essentially, two common driveways that will have a
bollards in the middle. It's been approved by the Fire Department for meeting
their standards. Access to the development will be provided from W est Snow
Cherry Street, which is this stub street here on the east side. North Tree Farm
Way, a portion of which has been constructed with Spurwing Greens, and the
future connection of the North Black Cat Road. The applicant has discussed the
extension of North Black Cat Road and North Tree Farm Way with the adjacent
property owner and with representatives of the highway district . The application
was heard at a January 25th, 2017, ACHD hearing. ACHD's commission came
up with the following conditions of approval. This is not the full list, just a few that
capture what their -- their intentions were. So, condition one here says: Prior to
ACHD's signature on the first final plat, construct the off-site portion of Tree Farm
Way between the site and its current terminus as a full 36 foot street section with
curb, gutter and sidewalk. So, they -- they opted -- staff's condition was that they
choose either/or. The highway district has directed them to construct Tree Farm
Way first with the first phase and, then, three here -- I apologize. Four is to
ACHD's signature on the final plat that contains the 91st building lot, construct
the off-site portion of Black Cat Road from the site to Chinden Boulevard. So, it
essentially would require them to do that, but not until they get to that -- to that
91st lot. Moving on the -- the applicant is opposing 6.17 acres or ten percent of
open space for the development. The applicant is also proposing to include one
amenity and based on the acreage of the plat, the applicant is also required to
provide two. The applicant has subsequently applied for and granted alternative
compliance for their amenities. So, what they have proposed does -- does meet
the code and their alternative compliance request has been approved
administratively. Moving on. The elevations submitted by the -- by the applicant
look to generally meet the design standards for residential homes within the area,
with the exception that rear end/or sides of structures that face North Tree Farm
Way and North Black Cat Road shall incorporate articulation through changes in
two or more of the following: Modulation, which can include projections,
recesses, step backs, pop outs, as well as bays, bandings, porches, balconies,
material types or other integrated architectural elements to break up monotonous
wall planes and roof lines. Single story structures are exempt from this
requirement. So, a number of these are single story that will not have to meet
that requirement. But the two story ones will. So, a summary of the Planning
and Zoning Commission meeting, which met on January 5th. Mr. Mark Tate, the
applicant, was in favor. Drew Eggers was in favor. Tuck Ewing was in favor.
And Sam Johnson was in favor. There were none in opposition. The same
gentlemen commented. I did not receive any written testimony. I was the
presenter and Bill Parsons also commented . Key issues of public testimony
were how utilities will be extended to and through this property and extended
further to the north across of Phyllis Canal. Coordination -- coordinating the
construction of Black Cat on the west property line and determining where the
road crosses the Phyllis Canal. Key issues of discussion by the Commission
were whether the proposed amenities are sufficient for the development. The
applicant will need to go through the alternative compliance process in order to
Meridian City Council
February 7, 2017
Page 21 of 89
request a change in the amenities required. As I said they have done that. The
extension of utilities to the north of this property and the timing of doing so .
Insure this project be move forward to City Council without comments from the
highway district on Tree Farm Way and Black Cat. We have since received
those. The only Commission change to staff's recommendations was 1.1.1.D to
read as follows: The applicant shall obtain alternative compliance approval for
the amenities prior to approval of the plat for the first phase and, as I said, that --
that's moot, since the applicant has done that. With that the Commission did
recommend approval and I will stand for any questions you have.
De Weerd: Thank you, Josh. Council, any questions?
Bird: Not at this time.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just one. Josh, in the discussions on future crossings of the Phyllis
Canal, was there some consensus on where that's going to be?
Beach: So, the --
Borton: On the site, obviously.
Beach: Sure. So, going back to the plat here. They have done some -- there
has been some extensive conversations both with the highway district, as well as
both affected property owners and I believe they have come to a decision as to
where that will -- will go this -- the revised plan here on the right indicates some
further discussion after the highway -- or after the -- the Planning Commission
meeting to get to that point and we will have the applicant address that a little bit,
but I think they are very close to a final location of where Black Cat will go. I'm
not sure the highway district has that fully planned out yet as to how and where
that's going to -- to cross, but they have got a general idea and so they are trying
to set themselves up so that they ca n get the road there. It needs to turn a little
bit further to the west. There is grading there that makes it a little easier to cross
the Phyllis at a certain point than it does if you go straight north. I don't know the
full details, but I think either Justin or the applicant can address that.
Borton: And Madam Mayor?
De Weerd: Uh-huh.
Borton: Just a quick follow up. The reason I asked that is the added condition
on the landscape buffer on that northwest corner to be adjacent all the way
along, would seem to signify the -- the crossing location has been set along that
Meridian City Council
February 7, 2017
Page 22 of 89
west boundary, but if that's not the case I had questions about that added
condition on the landscaper buffer.
Beach: Yeah. So, some of that is working with the applicant and the adjacent
property owner. I think a lot of their discussion has been who is responsible for
building the road --
Borton: Right.
Beach: -- which part of the road and so they have been working together to
determine that and I think as far as staff is concerned we want to make sure that
where ever that ends up we are able to get the landscape buffer that we typically
require adjacent to a larger home. So, not knowing the full exact location of that,
I'm not sure how to write a condition that makes it so that we typically get the
typical landscape buffer that we would normally get adjacent to these single
family homes. Is that --
Borton: Yeah. Madam Mayor, that's kind of what I was kind of wrestling with.
It's chicken or the egg. If you bind them to have to provide that on their
property --
Beach: I got -- as part of that discussion was not -- making sure that the property
owner to the west -- making sure we know who is responsible for --
Borton: Sure.
Beach: -- building what portion of that and who is responsible for building the
landscape buffer. Depending on where that happens, that property owner to the
west may be responsible for building the landscape buffer on the east side of
Black Cat. It just all depends on where it lines up.
Borton: Thank you.
De Weerd: And a lot of that is not just landscape buffer, but as we found out with
the extension of Records, who is going to maintain it and that's been a point of
contention as that was never contemplated or probably part of the subdivision
plat and, then, the road is built, you have this no man's land between the backs
of the fences and the sidewalk and the road and -- and the homeowners never
thought it was theirs to maintain and so it -- it's good to have the discussion at
this side of it than on the other side of it. If there is nothing further from Council,
is the applicant here? Good evening. If you will, please, state your name and
address for the record.
Tate: Good evening. Mark Tate with the M3 Companies. 1087 West River
Street, Boise, Idaho. 83702. Thank you, Josh, for the good staff report there
and not to mess up the record, but I do want to commend the city and the folks
Meridian City Council
February 7, 2017
Page 23 of 89
from ACHD on their wonderful response to Snowmageddon. I thought that was
great to see the post-mortem there, so --
De Weerd: Snowmageddon.
Tate: As Josh mentioned, this property is located adjacent to what's now known
as the Spurwing Greens Subdivision. It's about 61 acres and as he also
mentioned, the property is already annexed and zoned with a previous
application. So, what we are actually doing here would be considered a down
zoning, shrinking the residential A section and entirely getting rid of the R-15 and
Community Commercial areas there and going to predominantly an R-4
designation. You will notice on this map there are other pieces that were zoned
with the project. Originally I believe it went through in 2004 or 2006. Since, then,
it's kind of -- the ownership has been fragmented as it went back to different
parties as part of that economic downturn . This is the original concept plan for
the Tree Farm community. Some of you are shaking your head, recognizing the
project. We are really excited to take on this project. We feel like that's right up
our wheelhouse in doing very nice communities, upscale projects, we just have a
piece of the whole puzzle, but we feel it's a very nice piece. It borders the rim on
the north and Tree Farm Way on the south. You will notice on this map here
there was actually two collector roads originally contemplated for the
development. One on the north area and one on the south. Subsequent
modifications to the development ended up pulling out the northern collector road
and I think with our application coming in at a lower density I feel that
modification was appropriate and it really wouldn't warrant, with the amount of
traffic that we are looking at, the additional collector road. The property is 61
acres. One thing to point out here from an access standpoint is there is a
segment of Tree Farm that was never constructed and I'm not sure exactly what
happened there, but typically when you do a development you're required to
construct at least the adjacent property, a landscape buffer, a half road. None of
that was included. The property was developed to a fence line and no
landscaping was provided there. It took us a while, but we have worked with
some of the adjacent property owners to secure right-of-way and secure
agreements for how the right of -- the collector roadways would be oriented in
this development. We worked with the -- it's actually now the previous landowner
to the east of us. The property was purchased by a church recently and they
have plans. Not sure if an application is yet pending, but it will be shortly, I
believe, and that is exactly that piece here and Tree Farm Way right here . So,
we have, as Josh mentioned, a condition now with Ada County Highway District
that we will be building that Tree Farm Way as an offsite cost on our project.
There was some discussion with Ada County Highway District, us asking for an
increase to the number of units on a portion of Tree Farm Way near the
intersection over and above what they typically like to see. Temporarily, just
given the fact of how much collector road we are having to build with our first
phase. They also looked at the layout here and felt that they didn't want to
burden the local streets here. As you notice we have a street stub up here. So,
Meridian City Council
February 7, 2017
Page 24 of 89
without the Tree Farm Way connection being built there could potentially be a lot
of pass-through traffic, so -- and that was actually pointed out by Commissioner
Baker and we appreciated that. Just a little bit of information on the project.
When Tree Farm Subdivision was built originally you notice a lot of very formal
landscaping, grid patterns, very linear and I really like the design of the
landscaping. We are going to stay very true to the original design concepts of
the community. We have a lot of landscaping featuring a central park, a pond.
We have creeks where originally there was ditches running through the project
and -- and a lot of open space. The central park features a ramada, kind of a
central gathering space for residents. This is a project that we built elsewhere.
We are looking to do something similar here next to the pond. On the north side
we are going to have a concrete edge with patios , pathways, and a wall border
on the north side of the pond where we have the irrigation ditch running through
the open space, we plan to open it up and have a pathway along portions of it.
This is an example from our Foxtail community down the road where we did that
with an irrigation ditch and it's a -- it's a nice community amenity when the water
is in there and when it's not it looks -- looks very nice. One interesting thing that
we ran into, just kind of a quirk in the city code, we did apply for an alternative
compliance regarding amenities. You know, when we designed this community
we really looked at Spurwing Greens and who are the buyers in the commun ity.
It's predominantly retirees, active adult folks. There are some families, but very
few. So, when we designed the project we really felt like open space , high
quality, passive landscaping, but as we went up, you know, way above the ten
percent minimum to 15 -- actually, something like 17 percent open space, you
don't continue to get any additional credit towards that and adding things like , you
know, a half-court basketball court or a volleyball pit just wasn't really going to
change the community. So, we appreciate staff granting that administrative
leave. It's going to be a very nice community, very high end and upscale. Just a
little bit about access and connections. Like I mentioned before, we will connect
Tree Farm Way out to the signal. The community currently has another -- a
private access over to the Spurwing community where residents have a gate
code where they can go in and out of the tennis center. We will be extending
Black Cat Road out to the south with our 91st unit if development has occurred in
that area or constructed it prior to our 91st unit. This is our phasing plan. The
first phase is located in the southeast corner. We have broken phases two and
three up separately, but it's very likely that we would construct both of those
together. Those three phases total 91 -- or 90 units that we would be doing
before constructing the road out to the Black Cat. And as Josh pointed out, we
have made a -- we are in the -- I would say the process of modifying the Black
Cat Road alignment. I have worked with the adjacent property owner to the west
and a representative of them Mr. Sam Johnson is here and can actually speak to
that. Originally on the left side here you see that Black Cat had a -- had a tighter
radius and shifted entirely over onto the western property. We have a right-of-
way agreement between ourselves, the property to the west, Mr. Carnahan, who
actually owns a four acre in-holding right here and he also owns a three acre
piece along Chinden as Black Cat comes out to -- to Chinden there on the east
Meridian City Council
February 7, 2017
Page 25 of 89
side. We did a right of way agreement where all of us signed on, dedicated the
right of way to ACHD prior to it being improved and that really gave everybody a
lot of assurance that we know what the roadway system is going to look like. We
all have access if we need it. Roads can get built when they need to get built.
The neighbor to the west was not necessarily in agreement with the original
design north of where they had agreed to dedicate the right of way . They
preferred to see it shifted over to the east. While Planning and Zoning and
ACHD did not condition us to change the design of that roadway and -- we did
continue to work with the property owner there just in the spirit of being a good
neighbor and I believe we have come to an agreement that you see here today
and to answer the question regarding the design or the location of the crossing,
it's difficult to see here without the topography, so I'm going to scroll down. This
shows kind of where the slope is located as it comes down to the Phyllis Canal.
There is actually a -- kind of a triangle located approximately right here. The
original reason that we bowed the road here and shifted it to the other property ,
while those are two fold, one with the end holding on the property right here, the
gentleman also on the property over here , we ended up as part of our agreement
shifting the entire road and the entire cost of building that road to our property to
-- to satisfy and to be able to get that agreement in place. Not knowing exactly
how the connection down across the Phyllis Canal was going to work, we knew
that it had to be west of the property line based on the topography here . We did
not know exactly how far over it was going to be, so we -- we shifted it probably
sooner than the property owner would have liked and that's why you have seen
the -- the change to the design there. One thing to note is that the road will be
some -- somewhere over in this area, probably not adjacent to our property.
While staff has conditioned a 20 foot common area, I was fine with that condition
because when you actually look at the topography here it's not a usable area
anyway and it's going to be maintained as open space . So, what we -- what we
will probably be doing there is actually doing a much greater area than 20 feet all
the way across the slope and making it a community lot and, then, limiting it to
the top of the rim here, which you see kind of wraps this corner for Lot 47 and 48.
I just have two comments on condition one -- Josh already touched on with the
requirement to provide the additional amenities. Condition 1.1.3A I believe is
also -- could potentially be removed. My other -- my other condition, which I
haven't talked to staff about at this point, is actually one of the standard
conditions of approval, which requires street signs, sewer, water, fencing, that
sort of thing -- everything to be approved in a final plat to be recorded prior to
building permits. The reason that I'm here asking for this -- right now at the City
of Meridian we are looking at -- at least a two month backlog before city staff can
review and approve the plans. Once the staff is able to review them we are
looking at about a month-long process. So, we would like to get this project out
of the ground as soon as possible. We know that we are going to experience
some delays in being able to start the project and we would like to get houses
going this year as well and able to -- be able to do that I think we are going to be
asking for other jurisdictions -- we kind of call them like a model home permit or
something to that effect where a limited number of building permits may be
Meridian City Council
February 7, 2017
Page 26 of 89
granted prior to final plat recordation. So, by changing condition 2.2.9 to say that
all improvements related to public life safety and health shall be completed prior
to occupancy, I think that would open up the door to be able to look at building
permits prior to final plat recordation. So, I do know that the City Council has
granted this previously. I would like the recordation in that as well. With that I
would stand for any questions.
De Weerd: Thank you. Council, any questions?
Bird: I have none at this time.
De Weerd: Thank you. This is a public hearing. Is there anyone who would like
to provide testimony? Hi, Drew. If you will, please, state your name and address
for the record.
Eggers: Yeah. I'm Drew Eggers. 2256 North Waggle Place, Meridian, Idaho,
which is a cul-de-sac also. We got by fine. I'm here in support of the applicant. I
think they have done a very good job and he asked me to give a little history of
the property, because my family has owned it for -- for quite a while. My wife and
I have farmed out on Black Cat Road since 1978 and I'm here to give a little
history of the project to -- to you and the Council. In 2006 and 2007 my family
signed an agreement to sell the whole 140 acre parcel of land to the Tree Farm
Development. This land is north of Chinden Boulevard and on sides of Black Cat
Road and the Phyllis Canal. In 2008 with -- oh. And at that time it was annexed
into the city limits of Meridian and at that -- and, then, in 2008 the economic
downturn occurred and our agreement with Tree Farm Development was --
ended and we were kind of in limbo and since 2008 my mother had sold the 60
acres west of Black Cat Road between Chinden and the Phyllis Canal to a new
person and she also sold the 60 acres in question here today for the Tree Farm
Development to my wife and myself. But now we are entered into an agreement
with M3 to develop it and you have seen the plan. As -- as owners we are very
favorable of their plan and I think it's a good use of the property. If -- if there is
any questions I would answer them and, if not, thank you very much.
De Weerd: Thank you, Drew. Council, any questions?
Bird: I have none.
De Weerd: Thank you.
Eggers: Thank you.
De Weerd: Oh, I guess I should ask Mr. Clerk if there is a sign-up sheet. Sorry.
Coles: There was, but these two were the only ones indicated on the sign -up
sheet.
Meridian City Council
February 7, 2017
Page 27 of 89
De Weerd: Okay.
Ewing: Madam Mayor, Council, Tuck Ewing. 1500 El Dorado, Boise. I'm here
representing Altec Holdings, LLC. We actually have the property just due north
and -- and I think we are certainly in favor of the project , as indicated on the sign-
up sheet. I think our indication as presented at the Planning and Zoning meeting
is really the utilities and the -- and the -- in this case maybe not the to-and-
through, but certainly the ability to get the sewer provided to the north. So, we
just wanted to make it a point. I know there has been a little bit of confusion and
we have had some conversation with engineering and certainly staff has done a
great job at facilitating us to have that ability, but in the past we -- we certainly,
through a different entity, did the improvements down the now existing Basco
Lane. There was a little bit of confusion on what size force main sewer was
provided in that, because, apparently, the record drawings conflicted themselves.
So, I took it upon myself -- myself and my father actually went out and pulled the
man -- the manhole lid and we have verified that now it is a six inch pressure
sewer main coming up Basco versus one of the other plans that showed an eight
inch pressurized sewer main coming up Basco. So, with that being said, through
some of the correspondence with engineering, we are not sure that for all the
properties to the north that one six inch force main will be enough to provide
adequate sewer to service all the stuff down below. So, I guess our request right
now -- nothing against the applicant or anything, but is -- to make sure that the
city is aware of the -- there needs to be adequate force main to service the stuff
down below the hill, in addition to what is existing, which is only a six inch force
main. I know this applicant -- this application is only a small portion and it
certainly doesn't go clear to the Phyllis Canal, which will be addressed in a future
application, but I think it's very important to -- to address this in this application,
so we don't push it onto the neighbor and, obviously, I believe that in the original
Tree Farm application all the stuff in the original Tree Farm was size d to
accommodate the stuff down below and I know the stuff coming up the existing
Basco was sized to accommodate what that six inch will handle, but I believe it
will take additional capacity coming up the future Black Cat. So, we just wanted
to make a point of that and make sure Council knows that our request would be
to make sure there is something in their portion of the future Black Cat that has
provisions for a force main to accommodate the stuff below the hill . So, with that
I will stand for any questions.
De Weerd: I think you just created questions. Council, any questions?
Bird: Not of Tuck.
Ewing: Thank you.
De Weerd: No. Thank you.
Meridian City Council
February 7, 2017
Page 28 of 89
Bird: Madam Mayor?
De Weerd: I think we created new policies because of the Tree Farm
Subdivision originally and this is kind of a new piece of information that we had
not been aware of. Either Clint or Warren, the Basco Lane force main that we
anticipated serving the -- the north properties, is -- is it reasonable to think that
this is going to help make up for that? Has our engineering team really taken a
look at that?
Dolsby: Madam Mayor, Members of the Council, we did take a look at -- I pulled
up some old e-mails from few years ago when we were looking at this and there
was some discussions of a six versus an eight inch force main. I also pulled up
the drawings a little while ago and it looked like the drawings reflected in eight
inch force main was built from the drawings that I pulled up that were dated back
in '14. But I don't doubt that Tuck and John probably went out there and, like
Tuck said, actually looked at it. I'd like to get the opportunity go out and take a
look at it myself to see what actually was built. A six inch force main -- we will
definitely see -- if that's what's up there will serve a certain amount of property. It
would depend on how dense it develops, really, on the -- on the bottom of that hill
where the Ewings have that property and whoever else owns property out there.
Of course an eight inch would serve more. Right now the drawings I'm looking
at, though, showed an eight inch and I have pulled up some old e-mails that
seemed to -- seemed to indicate that may be an eight was built, but I would want
to look into it a little more and get back to you on what's actually out there and,
then, we could also let you know what a six inch could serve. I mean because it
-- there could be a scenario where a six inch might be just fine, if it's not a very
dense development down at the bottom of the hill.
Bird: Madam Mayor?
De Weerd: That was a good political answer. Mr. Bird.
Bird: Clint, we -- we spent a lot of money out there redoing sewer and stuff in
that development and why -- yeah, I want you to go up there and verify that isn't
eight inch, when all the plans are showing eight inch. The engineers evidently
thought we needed eight inch and we are going to just sit there and leave it six
and, then, we get in trouble, we are out there tearing everybody up to fix it, so I
want the answer up front, not -- not later.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: On that point -- so assume it's six, you know, as represented. So, if it is
six what would occur within this application to ensure the development north of
Meridian City Council
February 7, 2017
Page 29 of 89
the Phyllis Canal isn't constrained more than already expected with the way the
application is configured now?
Stewart: Madam Mayor, Members of the Council, Councilman Borton, typically
when these things come in, you know, we go off of what we have in the as-builts.
We model these applications using our computer model to -- and the land use
planning for the proposed area that a force main is expected to serve. Based on
the density that's in our land use plan and our modeling that we do, we size the
lines. So, if it needs an eight inch line we would condition that to be
accommodated in the developments that would go out that direction . If a six inch
will serve it, then, a six inch will serve it, but I think we have a situation here
where it may have been modeled as an eight inch line and it sounds like
perhaps, for whatever reason, before I think probably either one of our time, it
might have ended up being a six. If that's the case we will have to confirm
whether or not six is sufficient or whether it needs to be eight and whatever that
needs to be to ensure that the properties that are supposed to be served by that
can be accommodated. We will make that part of the application requirements.
But at this point there is some things that we have to confirm and do some
remodeling before we can give you a definitive answer.
Borton: Okay.
Bird: Madam Mayor? Warren, this application right here really doesn't have
anything to do with that six -- whether it's six or eight inch pipe at this time. I
mean, this property don't -- that's being developed here don't have anything to do
with whether that's a six or an eight inch, is it? Clarify it for me.
Stewart: Sorry, we -- if that's the case, then -- and it appears that that might be
the case, because Clint was just showing me -- based on the conversation I was
thinking there was a connection there. But if that's the case, then, it wouldn't
change any of the conditions for this application.
Bird: That's what I wanted to clarify. Yeah. Thank you.
De Weerd: Kind of what we were hoping to get around.
Bird: Yeah.
Stewart: Sorry.
De Weerd: That's all right. Council, any -- anything further at this point? Is there
any further testimony? Okay. Does the applicant have any closing remarks?
Tate: Good evening. Mark Tate again. I would just point out regarding some of
the testimony here, Conditions 2.21 and 2.22 under the Public Works
Department. 2.21 requires that the applicant shall coordinate all water and sewer
Meridian City Council
February 7, 2017
Page 30 of 89
main size and routing with Public Works Department and execute standard forms
of easements for any mains that are required to provide service outside of the
public right of way. 2.22 requires per Meridian City Code applicant shall be
responsible to install sewer and water mains to and through this development.
So, I do believe that we are covered regardless of what staff may find out what's
going on out there. But we certainly have those conditions covered here. Do
you have any other questions for me?
De Weerd: Thank you, Mark. Any further questions for the applicant?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Mark, just a quick question. In your earlier testimony you had
requested a model home. How many of those were you hoping to receive?
Tate: Potentially up to maybe eight.
Cavener: Madam Mayor? Can you share with us why -- why that number of
eight versus two or 18 or --
Tate: Sure. The way that we do the home building in our subdivisions -- we are
not a home builder ourselves, we are a land developer and we sell lots typically
to a builder team. Most builders, when they get into a project, would like to start
at least two -- usually more. So, it -- I could actually ask for the moon, it would be
a much bigger number, but I felt like given the fact that we will likely have four to
five home builders in the community, around, you know, eight to ten homes
would be a pretty typical start in that.
Cavener: All right. Thank you.
De Weerd: Okay. Anything further?
Tate: And I would just add -- you know, especially in years like this it makes us
especially cognizant of -- we do have winters in the -- in Boise. Sometimes you
can be out there pouring foundations and building and everything's hunky -dory
and, then, you have a year like this and you're, okay, maybe we should try to talk
about this up front, knowing that, you know, we won't be able to start out of the
gate like we would like to and that we are going to be pushing our development
towards winter and that inevitably pushing home building smack dab into the
middle of winter, so -- thank you for your consideration.
De Weerd: Well, you know, we never have winters like this, so --
Tate: I grew up here. I -- I don't remember getting snow days like these.
Meridian City Council
February 7, 2017
Page 31 of 89
Bird: Too young. We have had winters like this.
De Weerd: Okay. Thank you so much, Mark. Council, any further questions for
staff?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Question for Josh. Josh, I remember a very lengthy Council
conversation related to issuing some building permits for, essentially, model
homes. If I remember correctly, staff had some reservations about that. I'm just
curious -- if my memory is correct, have those reservations changed? And
maybe a further question if I may, Madam Mayor, as to how many of these
permits we have issued in the past for developments like -- I can recall a few
months ago I think we issued four for -- for a development. I just -- eight seemed
high to me.
Beach: Yes. Council Member Cavener, we -- the project you're referring to is
Creason Creek. Bob Unger was the applicant on that project. He actually had
four lots -- four legal lots as part of that development, so that's his reasoning for --
I think he requested more than that, but Council settled on four because of the
fact that he had four legal parcels and there is some other gentlemen here that
have some opinions on this that are more experienced than I am . Having said
that, he's only got one lot, so it becomes difficult and there is a lot of potential
issues that come up with getting building permits, potentially having folks move in
them -- the hiccups that could happen without getting a C of O -- I mean kicking
people out of houses and it's just -- there is a lot more liability involved in doing
something where we don't have a recorded final plat and having houses built.
So, that's -- that's my opinion. Warren has a pretty strong opinion as well on --
on doing things like this and I can let him give you his opinion if you'd like .
Cavener: Appreciate that.
De Weerd: Warren.
Stewart: Madam Mayor, Members of the Council, Councilman Cavener, another
one that you may be thinking of is we did one similar to this with The Oaks,
where they asked for building permits for model homes ahead of the sewer and
water line construction and we relented and let them put in some model homes
when we did not have sewer. They also, then, went forward and recorded a plat,
sold some lots to some builders. Some builders went out there and they got
building permits and went out and started building homes, with the expectation
that they would be able to get sewer service and water service and , then, when
they got those homes built we said, wait a minute, the sewer and water wasn't
Meridian City Council
February 7, 2017
Page 32 of 89
done. You weren't -- you weren't even supposed to be able to get permits and it
was -- it turned out very badly and there was a lot of anxious moments and
scrambling to try and get things done and I would just caution that, you know, we
all have the greatest intentions and we hope that things get done nice and
smoothly and easily and it all works out wonderful, but things happen and this
kind of an approach has never worked out very successfully for us in the past
and I -- I just would caution -- allowing homes to be built before we have sewer
and water services to those home -- because even during the construction
process they -- they need to have water. A lot of times they want to have sewer
and it's just turned out difficult and bad in the past.
De Weerd: Caleb.
Hood: So, yeah, Madam Mayor. If I can be three against the proposed
modification. And some of this is just -- let me explain why the condition. It's not
my condition, but just being around and -- and I know the fire chief is right across
the way, but let's just read the first one. Street signs. For example, Warren
already touched on the sanitary sewer and water. Street signs, even before
people were living there, people were working out there and there is accidents
that happen on job sites. Well, if there is no street signs, there is no way for
firetrucks and ambulances to find those people. So, the reason that this
condition is the way it is is because street signs, sewer and water -- for life safety
reasons. So, that's the first part of that condition there and to get to them. I
mean that's the second part, right, that the roads need to be in place so you can
drive there and get there before applying for building permits. The other reason
why recordation of the final plat -- and Josh mentioned that's important -- is really
setbacks and things can change at the county, they can move lot lines around,
they can -- additional easements show up and all of a sudden we have issued a
building permit and now there is an easement under a house that we have
already issued a permit for that the lot line wasn't there before or an easement
wasn't there before. So, getting things out of order for us causes some issues,
too. And, then, finally what they are really asking to do they already have the
ability to do is provide surety for non-life safety things, we already allow that. So,
fencing -- some of these other things, they can already bond for those and get
going with recordation of the plat and so the change to some of what they are
asking to is already allowed by the city engineer to bond for those things that
can't be put in, landscaping, whatever due to weather and other -- other reasons.
So, really, this is a life safety issue that there is concerns about how this is
worded. Anyways, I'm not saying we couldn't maybe tweak the condition, but the
proposed change is pretty concerning.
De Weerd: Okay. Any further questions from Council?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Meridian City Council
February 7, 2017
Page 33 of 89
Borton: It sounds like that would be a conversation that would be had between
staff and the applicant to try and see if there is a reasonable solution or afford the
applicant the opportunity to hear those valid concerns , acknowledge them, or
perhaps come up with a solution or perhaps not. But has that conversation
occurred yet?
Beach: I guess the quick answer is, no, we hadn't seen this requested change
until -- until the hearing tonight. So, there may be something we can -- we could
work out, but I'm not -- I'm not sure. It depends on what the applicant is looking
to achieve. As far as a comfort level on this specific -- I think you have seen
where we are with that, so -- Warren may have some additional information he'd
like to share, but some of these things we have to have in place --
Borton: Sure.
Josh: -- and we have gotten ourself sideways in the past.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: You haven't had the opportunity to discuss it and the applicant hasn't
had a chance to hear your valid concerns and you may or may not agree with
them and acknowledge them and that might resolve it and remove the request.
But it seems to be appropriate for you two to talk first. I don't see the harm in
that. And the applicant perhaps can comment and maybe it's already been
resolved through your -- your remarks -- collective remarks. But at least afford
them the opportunity.
Tate: Mark Tate again for the record and I appreciate the opportunity to come
and respond. I do understand staff's concerns, particularly about the life safety
items being in place. It was my intent through this change to have all of the life
safety improvements in and the final plat recording process. While we can bond
for many of those things, it is notoriously taking a long time at the county right
now to get those final plats recorded. Oftentimes we have sewer and water out
there, a drivable surface, and the final plat is still months away from recording.
So, if there is a way that we could meet in the middle . I would also like to point
out that this condition was adopted on the Hill and mixed-use projects that
recently came before City Council. The same exact condition. So, I figured
somebody from staff has already vetted it. That's why it was a new -- new
condition to me. So, I believe that I could work with staff to potentially craft some
language that the intent may be to allow for building permits prior to final plat
given the delay, but I understand that I haven't had those opportunities to speak
with the staff directly, but if Council is so inclined, maybe to direct a conversation
Meridian City Council
February 7, 2017
Page 34 of 89
and not mandate that they make a decision one way or another , that might be
beneficial. Thank you.
De Weerd: Council, any further information needed?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I only ask the question of staff, if I may, Madam Mayor, because I saw
some -- some sidebar conversations going on perhaps about the Hill project.
There seemed to be some questions on if that condition existed or did not exist. I
just am curious to hear staff's response.
Hood: Madam Mayor, Councilman Cavener, so that was a Sonya project, so
Josh wasn't part of it, I wasn't here at Council and it doesn't sound like Warren
was either, so news to us that this has been approved in the past. So, if I were
here I would have said the same thing for -- for that project, too, that it's not a
good idea. But just me and, again, it sounds like Warren didn't know about it
either.
Cavener: Okay. Thank you.
De Weerd: Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I tend to agree with Warren. I'd like to see the sewer and water in before
we start building out there, because I do recall some problems we had out there
and it wasn't pretty. But if the developer feels comfortable -- and I don't know
why he wouldn't want to get his water and sewer lines in before he starts a
building -- building some model homes -- I understand why he wants at least two
model home per builder, because, you know, when they pour their foundation
they can go to the next one without their crew having to move too far and start
framing and, then, move, but I -- I don't know. I kind of tend to degree with
Warren that. We have had -- we have had problems when we haven't had the
sewer and water put in and we have -- we have built model homes. If we have
had -- and it always comes back to be the city's fault.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Meridian City Council
February 7, 2017
Page 35 of 89
Borton: I don't disagree with Councilman Bird's comments or staff's concerns
and I appreciate them bringing it up, but 2.2.9 as written isn't acceptable and the
modification isn't really acceptable and both parties haven't had a chance to sit
down to visit about it. There may or may not be a solution, but they are both
receptive to having that conversation and at least can learn a little bit more about
each other's positions than what you gain in a quick public meeting, then, as to
this issue -- and if that affords time for the -- the sewer sizing questions to be
answered, those are two potentially narrow focused reasons to continue it two
weeks to get some answers on both, we can only have better information and
perhaps a better result if we do so.
Bird: Is that in the form of a motion?
De Weerd: I guess I would ask the applicant if -- since you haven't closed the
public hearing on this, if he has comments by delaying it two weeks it pushes it
that much further out. So, I'm sure that's going to be what we are going to hear
right now.
Tate: Mayor, you're absolutely correct. I do understand staff's position and
probably my preference would be that if Council is so inclined that you go ahead
and just deny my request and I won't have a lot of hard feelings, but -- and
perhaps they would be nice enough to meet with me and we can take a look at it
on future projects and maybe figure out something that works for everybody and I
would prefer to move forward just to get -- get going.
De Weerd: Okay. Council, with that said, do I have any further questions or do I
have a motion to close the public hearing?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I will move we close the public hearing.
Borton: Second.
De Weerd: I have a motion and a second to close the public hearin g on Item
8-A. All those in favor say aye. Those opposed?
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Meridian City Council
February 7, 2017
Page 36 of 89
Borton: I do appreciate the applicant's comments at the end in particular and --
and the Mayor's comments about providing the opportunity to talk about that. We
don't like to cause delays if there is any way to avoid it. That is an e xpense to
the -- to the applicant, so -- and the acknowledgement of staff's concerns is
appreciated as well and so I would move that we approve Item H -2016-0128,
with condition 2.2.9 as is written by staff.
Cavener: Second. Oh.
De Weerd: Motion and a second. You are good with the removal of condition
1.1.3A?
Borton: Yeah. Madam Mayor.
De Weerd: Which is what staff was comfortable with as well.
Borton: Correct.
De Weerd: Okay.
Borton: And to include the remainder of staff's comments.
De Weerd: Okay. Any discussion?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Just a comment. I think that as we have seen similar requests in the
past and I believe that we are going to see more of these types of requests in the
future, I would hope maybe Mayor could work with staff and come up with
perhaps a compromise solution, if there is one, that exists so that we can be
more supportive of the development community in these types of instances and if
there is not an instance in which a compromise can be met that maybe that's
shared with us as Council so that we don't continually go down the rabbit hole in
these each time that they are presented with this. Can we figure out a way to
make it work or can we not. If there is some more meeting a binary test I think it
would be helpful for me as a Council member.
De Weerd: That's fair. Okay. Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
Meridian City Council
February 7, 2017
Page 37 of 89
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Water and Sewer Services for 175 N. Black Cat Road
De Weerd: Thank you all. Item 8-B is under our Public Works and I will turn this
over to Warren.
Stewart: Thank you, Madam Mayor and Members of the Council. The property
owner at 175 North Black Cat Road made a request of the Public Works
Department to obtain sewer and water service outside of the City of Meridian and
without annexation. You have actually seen this project before. It was a few
weeks ago. They came and discussed their overall plans and one thing and
another with you and going through an application process with the county. As a
part of that we told them at that time they were instructed that they needed to
make a specific request of the Public Works Department to review as far as
sewer and water connections were concerned. So, they made that formal
request by letter. We have reviewed that request and from a Public Works
standpoint there is already sewer and water in Black Cat Road lying right in front
of these properties. So, there is not a reason from a hydraulic standpoint that
this property could not be connected to our sewer and water services and served
as long as they installed the appropriate connections and pay the commensurate
assessment fees to the city. I know there is other issues at play here, which I
think Caleb would like to talk to you about . That's probably after the applicant
has their opportunity to come and talk to you , but from the Public Works
perspective we reviewed it, Dale has also reviewed that and sent a letter back to
the applicant letting them know that we don't have any reasons from a hydrauli c
standpoint to oppose this request.
De Weerd: Haven't we already considered this request or was that just on land
use, Caleb? I --
Nary: Madam Mayor, if I could help on that.
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, so this applicant was in front of
you before and the only action item for the Council was to direct staff to notify the
county that the property was not contiguous. The discussion evolved into this -- I
will use Councilman Cavener's word -- rabbit hole discussion about serviceability
and future land uses in the Ten Mile area plan and the comprehensive land map
and the city's comp plan and we ha d a fairly lengthy discussion about it, but that
wasn't a decision point for that night. So, this is the application for the service
and whether or not service is, one, serviceable, which is what Warren has talked
about and, then, also planning has an opinion on this property in the future and
how it impacts that. So, this is really the discussion regarding hooking it up. The
other was just notifying the county that it wasn't contiguous at that point in time .
Meridian City Council
February 7, 2017
Page 38 of 89
De Weerd: Okay. So, my memory wasn't totally off that I thought we talked
about this before. Okay. Caleb, would you like to make your remarks before we
ask the property owner.
Hood: Whatever you would prefer, Madam Mayor. I will maybe just piggyback a
little bit, so that just, again, the history for just a second before we talk about the
current request. I did send a letter to Ada county in hopes that that would have
been enough, you know, stating that this property is not eligible for annexation.
That was not enough to get them in the door with the county to apply for what
they are applying for now. So, now they are doing the full process and need a
letter from the City Council -- a will serve letter, basically, back to the county in
order to go through this process of establishing an automobile repair beyond the
shop and the -- and the rezone and all those types of things. So, that's kind of,
again, a little bit more of the history. What we did before wasn't quite enough for
the county and so they are back with a little bit more information and if you recall
last time we didn't have a site plan or anything to look at either . So, they have
prepared all those things, a landscape plan, a site plan, which I was able to look
at and now have some more thoughts and -- and whatnot for you. But I think if
you're okay -- I mean if the applicant -- if you want to hear from the applicant
and, then, maybe -- I have a couple more things. We can run through a draft
agreement if we get that far, so --
De Weerd: Okay. Would the property owner like to comment? Good evening. If
you will, please, state your name and address for the record.
Riley: Good evening. Penelope Riley. Post Office Box 405, Boise, Idaho.
83701.
De Weerd: Thank you.
Riley: I want to thank you for your time this evening and to let you know that Mr.
and Mrs. Trana are here this evening if you have specific questions for them. We
do recognize that our request this evening is somewhat unusual and we
appreciate your consideration. I would like to thank staff, especially Caleb. He's
been very available. He's reviewed documents and provided us with comments.
Mr. and Mrs. Trana, as well as myself, we have reviewed the memo that Caleb
prepared and the draft agreement and the Tranas are in agreement with all of the
conditions that are included therein. I would like to clarify, though, Mr. and Mrs.
Trana have a residence on what will be the future northern parcel and they have
septic and well. They'd like to keep their septic and well system until such time
as the property is annexed. The point of all of this is the -- is what would be the
southern parcel and the location of Trana's Garage. So, the southern parcel
would most definitely be hooked up to sewer and water . The garage, which is on
the southern parcel, will hook up to the sewer and water services as soon as we
have concluded our entitlement activity with Ada county and the garage is under
Meridian City Council
February 7, 2017
Page 39 of 89
construction should we receive approval. With regard to the agreement that was
prepared by your legal department, they agreed to the annexation when the city
touches the subject site. Upon annexation they will discontinue the residential
use on the future northern parcel. They agree to the cost of construction of
connection of the sewer and water services to the southern parcel at this time
and the northern parcel when the property is annexed and I have a notary and an
agreement with me this evening if that will help things along. Thank you. I'd be
happy to answer any questions.
De Weerd: Council, any questions?
Riley: Thank you, Madam Mayor.
De Weerd: Thank you. Okay.
Hood: Is it okay, Mayor, if I --
De Weerd: Yes.
Hood: -- continue on. I'm not going to -- everyone has done a very succinct job
in explaining, but I want to provide a little bit more context into their request, too.
So, just to kind of show you how far away they currently are from city limits. It's a
substantial distance. I haven't measured it. I could real quick, but it isn't -- they
are only two properties away, so what you see in color are -- we can get rid of
that. I lost my -- thank you. Two properties away from the city limits. So, once
this property goes and -- and the former Kit Kat Club property goes , this property
would be eligible for annexation. So, all those city limits are, you know, a quarter
of a mile or more away. It's not that far. And, then, from the north they are also
just two properties away. So, they would be contiguous from both -- both
directions. But as we all know now there are services already in Black Cat Road.
This isn't a very typical request. I mean it's -- it's -- this is right in line with the
discussions we had last year about enclaves and these properties that are
receiving city services, but aren't annexed. The difference here is that I'm
comfortable -- so, from a standing -- planning standpoint I worked with legal and
I'm comfortable then -- and hearing the applicant say they are in agreement with
the draft provisions -- again, the onus is on them. We send them notice when
they are eligible, within 60 days they submit an application, and we process it.
That takes the burden off of us from tracking, applying, getting legal descriptions,
and applying for annexation of the property. So, although not ideal, it does
lessen the impact to city staff anyways for what we need to do to babysit
something like this that is atypical. I did just want to take a minute to run through
and hopefully you all saw that draft agreement and the idea tonight was if you're
okay in this situation with hooking up the structure ahead of annexation, that we
would bring back a finalized version next week or put it on -- I know it's a
workshop next week, so maybe even a Consent Agenda, though, next week or in
two weeks or whatever if there are additional changes, but I do want to highlight
Meridian City Council
February 7, 2017
Page 40 of 89
just a couple of things that the applicant -- and I have already highlighted on
page three in particular are the two biggies. Section D, which is at the top of
page three of the draft agreement, the annexation application, I'm just going to
read it real quick. Within 60 days of receiving written notice from the city that the
subject property is eligible for annexation, again, they need to apply at their
expense so -- I'm not going to read the whole thing. But they need to also
request zoning designations consistent with the future land use map designation
on the city's Comprehensive Plan. And, again, when we had this discussion last
year, the issue was -- we don't have anything to see. I'm not quite sure how that
even fits with the city's future land use map. Is a home and an automobile repair
shop consistent with a low density employment designation . And it's -- I will be
honest, it's marginal. I won't read you the definition out of the Ten Mile plan, but I
think what -- what -- what makes me more comfortable again in this situation is
when you look at what's going on longer term around in this area -- so, again, the
subject property is here and they are in this low density employment designation.
The mixed employment and the industrial designations are right there. So, the
garage, being on the back side of the property, kind of transitions to those more
industrial uses we were envisioning anyways. So, you could, essentially, you
know, float that designation back towards the front a little bit and pick up the
garage. Further, there is a lot of available land. I'm going to assume that this
home goes away and -- whenever. And, then, again, there is redevelopment
opportunities for a good portion of the land there now. So, again, that gives me
at least comfort in using little imagination of how this can comply with the
designation of the city for, again, the mixed employment designation and it looks
for one to three story office-type buildings. But, again, I-L -- the I-L zoning is one
of the sample designations called for in the plan, which would be -- it would be a
good fit for the automotive repair. So, then, going back to E in agreement --
future development agreement, the other thing that we put in there is that with
annexation we would look to enter into a development agreement. So, I
mentioned in the memo that the site plan landscape -- the plan is generally
consistent with city codes and policies. However, there are some things -- like
they aren't proposing to pave their drive aisle and parking lot. Well, that's
something that the city -- you have to pave them. So, that's something that I
envision when it's annexed as part of the development agreement we say you
need to bring this up to city standards in that one and that's, essentially, what we
talks about is this future agreement and that city codes will, then, come into effect
and you will need to, again, pave and stripe your parking area for this or any
other business that -- that may exist at that time. So, just wanted to call
attention, excuse me, to those two sections and why I'm more comfortable than I
would typically be with the request for services ahead of annexation . Again, not
ideal, but it's not the end of the world either and so I guess with that that kind of
summarizes what I've done with -- with working with the applicant and I will be
honest, there is really nothing in it for the city, but some risk -- you know, a little
bit of risk if they don't -- if they change their mind in five years what do we do if
they say, you know what, never mind -- already hooked up. You know, putting
our cards out there, you know. Not to say that they aren't good and honest
Meridian City Council
February 7, 2017
Page 41 of 89
people and won't uphold their end of the bargain, but really there is no provision.
We probably aren't going to -- we don't -- we aren't going to turn off their water. If
they are paying their water bill they are paying their water bill, so there is really
no stick if you will for noncompliance. So, that's the only thing that I see that --
but, again, it's not -- not the end of the world. They are consenting to annexation,
so if we have to go annex them, they were consenting to it, but just not a lot of
pros from the city side. But with that I will end my comments.
De Weerd: So, Caleb, though, in talking with them they are aware that when
they do annex they would have to -- to step up to city standards and you
explained what those --
Hood: Yeah. It's my understanding -- I mean they received the draft agreement
last week and just listening to the applicant's comments it seems like they are in
agreeance. That’s why I wanted to kind of highlight some of those sections,
though, that I think are important for the future when we look to enforce them. I
didn't -- didn't mention, but the house -- again, they have -- they have agreed and
she stated that -- that the house will be removed in the future at annexation .
Residential isn't envisioned in that low density employment. So, that's the reason
for -- for that provision. Residential uses. Again, we envision more of an
industrial type of feel in this area, so having a home right there long term really is
a detriment to other properties developing with industrial, because you got
somebody living there. So, we envision these properties largely turning over to
industrial in the future. But, again, your question, Mayor, we have not gone
through the agreement line item by line item , but it was shared with them last
Thursday or Friday and -- and they have had a chance to look at it, so --
De Weerd: So, that's refreshing that -- the proposed use usually is the sticking
point. Now, it's the existing use that can be. So, thank you for giving us
something different to really chew on. Council -- yes, hold on for just a second.
Anything further?
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: Caleb -- and I don't see in the agreement that it contemplates -- does
the -- would the applicant have to be in compliance with the city standards within
that 60 days or is there a window of time in which they could be compliant ?
Hood: Madam Mayor, Councilman Cavener. No. Sixty days is just for the
submittal of the applicant. They would go through the process, you know, two,
three, four month process to get through there, have the discussion about what,
you know, city codes are applicable and have that discussion about how that
works. What we didn't do is put all those things in here, because that -- that is a
future discussion. Things may change. Our comp plan may change. And
Meridian City Council
February 7, 2017
Page 42 of 89
maybe in the future a residence is okay at that point in time. So, there -- you
know, there may be some things -- or we didn't want to -- in 2017 may not be
appropriate in 2022. So, we will kind of cross that bridge when we get there. But
right -- as of right now, you know, again, the residence wouldn't work, but we
haven't gone into all of those details for the conditions.
Cavener: Madam Mayor? Follow up again?
De Weerd: Uh-huh.
Cavener: So, Caleb, to that point -- and you touched on it earlier. If one of those
conditions a year from now, 15 years from now, the applicant says we don't want
to -- we don’t want to pave our parking lot, it's too expensive for us to do, what is
our -- where are our teeth to make them comply?
Hood: I mean I guess I would defer -- I'm trying to play that out in my head a little
bit. I mean the other thing is we -- I mean here we say you must sign an
agreement, but what about if they even apply, but they don't sign the
development agreement? I -- there is too many variables. Again, this is why at
the heart of -- it's generally not a good idea to do these types of things; right? I
mean they is just so many points can it go bad . So, again, I will defer to legal to
answer your question directly.
Nary: Madam Mayor, Members of the Council, Councilman Cavener, so a
couple of sticking points. The annexation requirement, of course, could only be
enforced for them to apply and them to pay. If it's not these property owners, it's
someone else and they don't want to pay and they don't want to apply. We had
gotten away from that, because we have had that issue come up a number of
times and so we haven't been doing that, but most of those very limited ones are
purely residential and they are going to remain residential, so it hasn't been quite
the same issues. This is a commercial piece, so it's a little different. We could
enforce that through a lawsuit of some sort, which would probably cost more than
the cost of paying to -- the application fee. So, that's the only real teeth to that
particular piece. There is, obviously, going to be some incentive at some point
for people to annex. Now, it's been fairly common for this Council and prior
councils to not go out and seek these when they become annexable, we will
simply wait until they wish to be annexed, because now the incentive is on them
and they'd like to do some development, make some money with their property,
they have some incentive in which to annex, meet the city's conditions, and
require whatever is required, whether it's removing the house or converting the
house or whatever that's required. So, that's the other sticking point is that we
are going to notice them at the point in time that they could be annexed . That
could go through a process that could take some time . The decision point may
be they don't really want to and there is nothing they are going to do any different
at that point in time and so the city could, then, decline the ability to annex and let
it sit there and I think, ultimately, that's the concern from planning is we have
Meridian City Council
February 7, 2017
Page 43 of 89
talked about these enclaves within the city and when we have been asked at
least by the county commissioners to eliminate them as much as possible, I think
it's planning's charge and discussion point with the Council and all of you, to not,
then, create more and so that's really the issue here is we are -- we will be
creating an enclave, potentially, that is surrounded by the city that doesn't wish to
comply and doesn't wish to annex, even though they may be annexable and so
that's -- that's really the issue. That's -- you know, that's not an issue on a one-
time basis, that's a bigger picture question and that's really I think where the
concern has been. It's not many times the individual property that's concerning,
it's changing that direction or policy and, then, when we, then, start creating
these -- and, again, it's not that we haven't provided services outside the city
limits, we have. Many times it has been forced by either a failed septic system or
by road construction or sewer construction or other things that have affected it
and is predominantly residential properties that aren't going to change. This is
unusual, because it's a commercial piece of property with a residential
component. Does that answer your question?
Cavener: That was --
Nary: Okay.
De Weerd: Okay.
Riley: Thank you, Madam Mayor. Do you need to me tell you who I am again?
De Weerd: Just say your name again.
Riley: Penelope Riley.
De Weerd: Thank you.
Riley: Thank you. Maybe I should back up and give you a little bit of history. Mr.
and Mrs. Trana's son Mike has Trana's Garage. It's located behind the current
residential use on the property. Mike wants to stay in that area, because all of
his auto customers live in the area, so the use -- the garage use is not consistent
with Ada county code. So, the main reason for doing all of this is to bring Trana's
Garage into compliance with Ada county code. Mr. and Mrs. Trana are a
hundred percent on board to make this possible for Mike. They're doing what
parents do, which is help our children achieve our dreams. So, the reason for
this is for Trana's Garage, which will be located -- I'm hopeful that you have seen
our site plan for -- and the landscape plan for how this will be done should we
receive approval from Ada county. With regard to the paving, apparently Mr. and
Mrs. Trana have already looked into paving the driveway and the parking area.
So, that I'm assuming will be done as part of the application and just, finally, the
hope for Mike Trana, the son, is to have his business here until he is ready to
retire. I do understand Legal's concerns and staff's concerns, because this is an
Meridian City Council
February 7, 2017
Page 44 of 89
unusual circumstance and it's easy to say that things will happen the way we
plan them to happen, but I'm pretty confident that Mr. and Mrs. Trana are a
hundred percent behind whatever they need to do to make their son's garage
comply with Ada county code and allow him to continue his business and grow
his business. So, we come here with good intentions today. Are there any
questions?
Bird: I have none.
De Weerd: Council, any further questions?
Riley: Thank you.
De Weerd: Thank you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Just a statement. I feel that we -- I would be pretty comfortable with this.
Amazing. But I think that when we -- there is -- they are agreeable and they are
not -- they are not asking because they have to, their septic system hasn't went
bad or their well hasn't went bad, they are -- they are doing it to get in -- to
conform with an Ada county deal. They are not contiguous to us, so -- but I feel
in the agreement we -- we have got enough light in it that when they do get
contiguous we can get it in. I -- I don't know. I just -- I feel comfortable with this.
And, then, when they come for annexation that's when we get -- we get them
brought up to our standards for annexation. I don't know. I just -- I feel
comfortable with it.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, I have got a question for the applicant. Sorry to make
you run back and forth. While you're coming up, my question is if -- if it was
eligible for annexation now what's the plan B to bring it up to the city standards
and be annexed and do it as a normal project?
Riley: I would assume so. Primarily because, again, the motivation behind all of
this is to bring their son's garage into compliance with Canyon county -- or Ada
county code, so that he can continue to operate in a place where all of his
customers know where to find them. So, I'm assuming that that's correct. Yes.
And they are saying yes.
Palmer: Madam Mayor, follow up.
Meridian City Council
February 7, 2017
Page 45 of 89
De Weerd: Uh-huh.
Palmer: But if that's the case why not bring it up to what our standards would be
if it was eligible for annexation, then, when we get to the point where it is eligible,
then, it's simply do the paperwork and we are already there?
Riley: And which -- which -- perhaps you could clarify for me, Councilman, what
you're specifically referring to.
Palmer: And staff would probably have the best answer for that.
Hood: Madam Mayor, Councilman, I think -- again, looking at their site plan
generally I think it does conform to most of the UDC. What I haven't done is a
full-on -- if it were a city application going through our checklist and just verifying
all the landscape buffers have the right tree species, spaced to the right distance,
and things like that. But generally -- and I, too, hope you all saw the -- you know,
the site plan and landscape plan. If not I can -- I can route it around, but that's
what I looked at. One of the things that's not addressed in the -- the agreement,
but is access, for instance. There is three driveways to an arterial roadway.
That's part of the discussion we would have as part of the annexation. Nothing in
the agreement says, you know, let's talk about access, because it doesn't make
sense. It's still in the county. But when this property does come into the city and
there is city limits around it, then, we are going to have to have a discussion
about three, four driveways within 200 feet of each other. That doesn't meet city
-- so, there are some tweaks that right now really, in my opinion, don't make
sense to enforce, because, again, now I have got to envision that that home
probably isn't even there. Okay. Well, that driveway does go away. But to put
that in an agreement right now doesn't make any sense, because the home is
staying, because it's okay right now. So, I don't think they are monumental
upgrades at the annexation point. Especially with -- with the comments now that
they intend to -- to pave it and stripe the parking area in the county, that was the
biggest -- that's why I brought it up. That was the biggest improvement that I
saw. There may be some improvements to the landscape buffer along Black
Cat, but, again, those can be discussed and we have alternative compliance at
the staff level we can kind of work and say, all right, those are maturing, you put
them in in 2017, we will give you a little bit there. So, there is nothing really
critical. I mean I like where you're going, that way it's -- we aren't punting down
and we can have the conversations now, but, again, the implementation just
didn't seem appropriate. They are going to stick out like a sore thumb having a
25 foot wide landscape buffer, you know, along -- along Black Cat and one
access point, for example.
Palmer: Madam Mayor?
Meridian City Council
February 7, 2017
Page 46 of 89
Hood: But there is not a whole lot that doesn't comply with city code that I can
see. Maybe design review, too, for the shop. It's a metal -- metal shop. But,
again, sorry to keep rambling, but, again, I envision there being another building
or two in front that would screen that in the future. I mean there is a lot of land
area between there and the road and with the buffer and those types of things I
could see that being mitigated.
De Weerd: Mr. Palmer.
Palmer: To piggyback on your use of the word monumental, I think that -- that
makes me a little bit more comfortable with it, as long as there is nothing
monumental that would need to be changed or there would be a -- just a massive
expense that would be easier to say, you know what, it's not going to work out,
we are not going to -- but -- so, as long as there is nothing that expensive
needing to be done at the time of annexation then --
Hood: Madam Mayor, can I just clarify one -- again hypotheticals here. But
when they apply for annexation they may also have a ten lot subdivision they are
applying for with the building lots that I just told you about. Now -- now all of a
sudden we need a landscape buffer along the south and they are going to have
to do other improvements. So, I guess this is really envisioning them annexing
as is, not annexing with development. Because with development we are going
to say, yeah, all the lots and blocks are going to need sewer and pavement. So,
that's just -- and I know you understand that, but just on the record there -- there
may be substantial improvements, if when they apply for annexation they are
also applying for redevelopment.
Palmer: Which -- follow up then. Which in that case, then, they would have the
incentives to go ahead and do those things, so I think that's appropriate.
Riley: Madam Mayor?
De Weerd: Yes.
Riley: May I add one thing? Mr. and Mrs. Trana understand the future value of
that property for commercial development. We had that discussion months ago,
because the -- with a Ten Mile plan implementing and becoming a reality at --
adjacent to Black Cat Road and right next to Franklin Road, that's a perfect
location for commercial, neighborhood oriented commercial development, offices,
dental offices, that kind of thing. So, they understand the future value of the
property, that it's not really suitable for residential at that location, nor will -- will it
be in the future. Thank you.
De Weerd: Thank you. Okay. Council.
Bird: Madam Mayor?
Meridian City Council
February 7, 2017
Page 47 of 89
De Weerd: Mr. Bird.
Bird: If nobody has any more questions, I will try to draft a motion here. I move
that we approve the water and sewer services to 175 North Black Cat Road and
for staff to draw up an agreement with a letter for the applicant to take to Ada
county and signed by the Mayor, attested by the Clerk. That's it.
De Weerd: Okay. I have a motion. Do I have a second?
Palmer: Second.
De Weerd: I have a motion and a second. Any discussion from Council?
Seeing none, Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, nay; Milam, absent; Cavener, nay; Palmer, yea;
Little Roberts, yea.
De Weerd: Okay. The ayes have it.
MOTION CARRIED: THREE AYES. TWO NAYS. ONE ABSENT.
Item 9: Department Reports
A. Finance: OpenGov Software Update
De Weerd: Okay. Item 9-A is under our Finance Department. Mr. Lavoie. He
slipped in.
Lavoie: I did. Madam Mayor, Members of the Council, again, appreciate your
time here tonight and hopefully -- I will try to make this quick for us. But a fun
quick. It's exciting stuff.
De Weerd: I know we don't want you getting a reputation, Todd.
Lavoie: Only a good reputation. All right. Madam Mayor, Members of the
Council, again, I appreciate the opportunity to speak to you tonight. First off I
want to say thank you, Madam Mayor, Members of the Council, again, for the
good words that you presented to the Finance Department regarding the audit. I
thank you very much. It's a lot of hard work. We take pride in what we do. I just
want to take the opportunity to say thank you ag ain for the good words that you
gave us. And with that the -- the good word leads to a software tool that will
display our financials to the citizens in a functional software tool for the city that
I'm here to present to you. Again, here is tonight's agenda. I'm going to explain
to you why we are here. I'm going to explain to you what opengov is. Opengov
is a software solution that the City of Meridian has selected. I'm going to give
Meridian City Council
February 7, 2017
Page 48 of 89
you some common use cases. Describe some of the goals and objectives that
we as a city had with this project. And, then, I'm going to take you on a quick
tour of the software solution and, then, give you the good news when this product
goes live and, then, stand -- or sit for any questions in this case. So, again, why
are we here? During fiscal year 2017 we presented to you a budget
enhancement request, requesting that the city acquire an open data business
transparency solution that will be accessed through the city website. I'm here to
announce to you and let you kn ow that we have successfully selected and
implemented such solution. You gave us a budget of 15,000 dollars. We found it
and negotiated 12,000 on an annual basis for the next three years and , then, you
gave us an additional 6,000 dollars for a one-time cost and we came under
budget for that as well. So, again, both great achievements there for the budget.
Again, we appreciate you giving -- or offering us the opportunity to find a solution
and I'm proud to say we have one for you. Hopefully, you guys like it. So, the
question is what is opengov? Opengov is a smart government platform that
allows us to display our financials in this case in a functional, transparent way.
Again, the city selected opengov via a small committee, which actually had
Mayor Tammy on it and Joe Borton, they were part of the committee that helped
review a handful of different solutions and at the end of the day we , as a
committee, selected the company opengov, they are out of northern California.
Again, what is opengov. Opengov is -- it's a tool -- it's a software system that
allows better insights on the city's revenue expenditures at this point in time. It's
a solution that will hopefully build a better relationship between the citizens, the
city, the inter-governmental agencies, anybody that we do business with. And
the solution itself is going to be a f uture technology that we will be able to utilize
for future reporting concepts. We are going to first generalize this tool to report
the financials. We can go forward and use this tool to report any matrix that can
be measured. So, an example would be crimes per thousand. We could utilize
this tool to display that information and communicate that information to our
citizens or any inquiry. So, again, a little bit more about what opengov is.
Opengov, again, releases our financials in this particular -- I guess solution to the
citizens, but, again, it's just the tip of the iceberg for us that we believe we can
utilize this tool with. As I explained, we can share information regarding crimes
per thousand, response times, park acreage -- again, if it could be measured we
can report it. We decided to use financials as the tip of the iceberg here to see
how it works and we are here to show and hopefully from this point on we can
continue to utilize this software to communicate the information to not only the
citizens, but also the internal staff and our intergovernmental partners. As you
can see here the opengov solution -- they currently have over 1,400 government
partners utilizing their software in 47 different states and they currently have over
one trillion dollars that they are analyzing on a daily basis. This software solution
that we have selected will allow us to leverage our information with others, so
what's in the solution we can access all 1,400 entities utilizing this software
package to compare ourselves to like 95,000 populated cities. We can compare
ourselves to like park acres per city. Again, if there is data out there we have
access to it. We can leverage that data to help us make better I guess choices,
Meridian City Council
February 7, 2017
Page 49 of 89
more informed decisions, again, the tool is there for us to improve our decision
making in the long run. These are just a few examples of the agencies currently
using opengov. Part of the 1,400 plus that are currently out there. Again, like I
said, the good thing is -- or the great thing is -- let me rephrase that. If the data is
out there to be tracked, we have access to it. And pretty wordy here. I apologize
about this, but it's common uses, it's following the money, that's where we are
going to allow the citizens to tap into our financials, we are going to be
transparent -- we are going to be transparent and we are going to communicate
that to our citizens and our partners. Again, we can us e the presentation to help
us I guess communicate to our stakeholders. We can use this data to help with
analyzing, comparing our revenues and expenditures and, then, we can also help
isolate and control the way we display information to our internal staf f for financial
analysis. Goals for the city. Our primary goal was to humanize -- what we call
humanize the financials, make the financials easy to read for the non-financial
person, and we believe we have done that with this solution. We wanted to
create a central place for questions to be answered and -- answered about the
city financials, so they can go to one place, ask the question, we can get the
answers back to them about the financials. Then, again, provide a reporting tool
for the internal staff. Finance has big dreams for this. We want to utilize this with
internal staff to allow them and any user to access their financials on a daily
basis without having to know finance mumbo -jumbo. Again I think you will see
this displayed here quickly and hopefully you agree that it's more intuitive than a
financial reporting system. So, with that we are going to jump on this and take a
quick tour of what we call opengov. This is your -- this is our home page and
within the home page you will see down at the very bottom there is eight tiles. If
you select the Finance tile -- got my fingers crossed. Perfect. It worked. It takes
you to the home page. This is our transparency home page. Working with the IT
department and Katherine, she has developed this nine tile system. We have
very simple questions that we think are appealing to the user. If you want to
know the answer to any of those questions you click on that tile and the r eport
will show. Again, we will go and do a couple of them. If you want to know who
makes the decisions of the Finance Department -- or for the city, click on that
tile, as it processes you will see it takes you to a webpage that talks about our
budget development process. Again, this is just a process, it's just information
and it kind of holds their hands on how we start and finish with the budget and it
does go into development -- more wordy development and, then, some
documents that support it. So, from there you can, then, go into any of these
tiles. We are going to go ahead and jump into city expenses. So, the question is
what are the city expenses. Click on the tile. This is opengov platform right now.
So, we are now going to the opengov platform. Hopefully this makes m ore sense
than the financial reports we use. So, in this case you can see for fiscal year
2016 these are the financials -- audit financials, actuals, displayed in four major
category groups. Capital outlay, operating, personnel -- same reports that we
give to you. Now, if you want to know, okay, what is personnel expense makeup
or what it's made up of, I apologize, you just click on that one part of the pie chart
and it brings up the functional patterns of that. So, you may ask, okay, salaries
Meridian City Council
February 7, 2017
Page 50 of 89
and benefits. Well, what makes up benefits? Well, if you just click on benefits
you can see what we are doing here is there is drilling down to the most finite
details that we have. So, you can see benefits are made up of set items. We
have asked, okay, let's see what's inside FICA. Well, FICA in this case -- in this
case is 1.8 million dollars. The question is what makes up this particular item.
Well, if you click on that -- and, unfortunately, that's as far as you can go from a
GL standpoint, but we have th e ability to change the view. So, let's say I want to
see this by department. This is now your department breakdown for every FICA
dollar spent here at the city. Again, you keep drilling and drilling into the data --
well, let's look into administration. Well, there is administration. If you want to
know what Finance makes up, well, you can, then, go into Finance. So, you can
see the details are -- hopefully it's more intuitive than having to know how to run
12 different reports in a financial system. If you just click on the icons, the pie
charts, the data, the data will be at your fingertips. So, within the 45,000 we do
provide the transactions for every item within the city and, then, the -- the
different -- sorry about that. The transactions are available at their fingertips.
You have 18 transactions. Transparency at its greatest. That is a quick tour of
opengov. If you wanted to see maybe FICA over the last five years, there is
FICA over the last five years for the Finance Department. We can go drill into as
many details as we so please. We have set up eight different reports for the
citizens to access. We will be providing internal staff a separate set of reports,
because we want internal staff to be able to use this report system as well. We
think it's more intuitive. It's user friendly for anybody to be able to go look at their
financials at any time to see what makes up gasoline tax. They can drill into this
report and find that information for them , because the formation will have the
transactions below and the summary above. And that's the quick tour. Again, I
know -- I'm trying to respect everybody's time here. I know it's a late night, but
that is opengov in a quick nutshell --
Bird: Looks good.
Lavoie: -- and the information that is going to be available to your citizens and
any user at the end of the day. Any questions on this before I depart from this,
you know, presentation on taking a tour of opengov?
Bird: Looks great.
Lavoie: So, the question is when does this go live? The great news is we are
giving the keys to the Mayor tomorrow. At her State of the City she's going to
announce this. We are giving her the keys to the release of the citizens. We will
turn on opengov to the citizens tomorrow morning. So, Mayor, you have access
to this data starting tomorrow morning. The keys will be delivered to you. So,
the grand thing is we are live tomorrow. Again, we are proud of that. We had a
goal of making it live tomorrow for the Mayor and we met that. Again, in the
future we will be training internal staff to use this to maximize the use of the
reporting technology and, again, we are pretty excited about it. We think we
Meridian City Council
February 7, 2017
Page 51 of 89
have a great tool. We have a great solution not only for Finance, but for the
citizens as a transparency tool. It's been on our to do list for eight years. So, I'm
happy to finish this project and before I head out I just want to say thanks to the
project team. Jenny Fields from Finance, she has done a tremendous job getting
the data. She's worked many hours trying to get this done. Katherine in IT, she
set up the awesome page for us. All the links. It's awesome looking. David
Tiede, Kaycee and Jaycee, they have all been great support and, obviously, our
two sponsors, Mayor Tammy and Joe, and we couldn't have gotten here without
you. And, then, our opengov team, which is out of San Francisco -- the Bay
area. Liz, Monica, and Darrin. They have been awesome with us as well and
will continue to be awesome and help us get to where we need to go. I apologize
for the quickness. I'm trying to get through this, so you guys can all go home
tonight. But that is opengov. Hopefully it looks awesome. Hopefully the citizens
-- you guys like it. We are pretty stoked with it. Again, I stand for any questions.
De Weerd: I'm thinking it looks better on this monitor. I need a different monitor
in my office. Sorry. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Todd, appreciate the fast presentation. I could encourage the
members of the Council to really deep dive into opengov. I have been
researching this software tool for about a year and was really excited when I was
at NLC to find out that they had already been working with th e city. It was a great
surprise to hear. Todd, a question and then -- and, then, a comment. You
mentioned the keys get turned over to the Mayor tomorrow morning. Am I safe
to assume, then, that the public will be able to access this data beginning
tomorrow as well or is there a lag period before this -- the information will be
made available to the public?
De Weerd: We would certainly prefer that it's announced at the State of the City.
Cavener: Well, I didn't mean to scoop you, Madam Mayor.
Lavoie: Madam Mayor, Luke, the secret is out. The actual door is open now, but
if we keep a little secret to ourselves -- is not open until the Mayor releases it.
So, the keys are actually -- the car is on. But as between you and I, it's not on
yet. Not until the Mayor announces.
Bird: After 5:00 o'clock tomorrow.
Cavener: Madam Mayor, just as a comment, then, to -- and just a word of
caution to the department, to the city, I think this opengov software tool is
phenomenal, it's going to be a great benefit to our citizens. I just hope that we
Meridian City Council
February 7, 2017
Page 52 of 89
don't head down the -- the pathway of trying to purchase every opengov plug in
that's out there. I don't want it to be a solution constantly in seek of a problem. I
think they have some amazing software tools, but I just would hate to become
the spokesperson for every opengov outlook that's out there.
De Weerd: Well, certainly you're the keeper of the -- the pocket book and so
there is control of the -- the bells and whistles on this car for sure.
Cavener: I love hearing that. Thank you.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor and Todd, I'm extremely excited. I have been playing
with it on some other cities that have it and know that our numbers are going to
look much better than some of the other ones that are played with. My question
is are there any other cities or entities in the state of Idaho that have it or are we
the first?
De Weerd: No. Lewiston was the first.
Palmer: Lewiston has it? That was my only question.
De Weerd: And the only.
Bird: We have been the leader in everything.
De Weerd: And they have been the only one. So, we will be the second.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I can -- I cannot rave enough about this platform and what the Finance
team has led to make this get to this stage. One of the additional elements that
this provides -- we keep stressing the word functional. I mean we have always
been transparent. All this data and information was always public. It's always
out there. It has been cumbersome public records request or drill down into a pdf
and it's not functionally transparent. Now the public can actually use our existing
financial data themselves. But I think it also tracks, if it doesn't yet, but it can,
what type of queries we get from the public. So, we will be able to assess what
type of common questions we get from the public, what are they interested in.
We can toggle these tiles to try and address those most common questions and
concerns, which is exactly what we want to do with our transparency with our
financials. So, it's access for the whole community.
Meridian City Council
February 7, 2017
Page 53 of 89
De Weerd: It will be easier to maneuver and we know that Finance has always
been pretty bummed when we get pages visited and no one goes on the financial
and so -- because they do watch that. But I do think that this even gives some of
the questions and -- and makes it more intuitive to -- to find that information and
certainly more transparent to drill down into the details that you really hope to
see. So -- Mr. Bird, I'm sorry.
Bird: Oh. I think it's fantastic and even a dummy like me can -- I think can look
through it. I'm going to enjoy it. Thank you guys for doing it.
Borton: Madam Mayor?
De, Weerd: Mr. Borton.
Borton: To add to the existing level of excitement that precedes the June budget
workshop process and our roundtable discussion, this tool will be utilized to help
assist in engaging that discussion, understanding past budgets, budget s to
actual, and I think it's going to make that interactive June workshop that much
more interactive, which is a good thing.
De Weerd: Thank you, Todd.
Lavoie: Thank you, Madam Mayor. Thank you, Council.
De Weerd: And thank you, team. So, Jaycee, can you pass along the -- our
thanks and -- so, Todd, to your staff, to IT staff and -- and all those that were
involved. I know Kaycee is listening.
B. Amended Public Works: Wastewater Recovery
Reference Facility (WRRF) Capacity Expansion Project
1. Purchase of Grit Removal Equipment from Hydro
International for a Not-To-Exceed amount of
$820,730.00 and approval of Purchase Order
#17-0191 to Hydro International for a Not-To-
Exceed amount of $82,073 and authorize the
Purchasing Manager to sign as this procurement is to
be paid in 2 fiscal years: $82,073 in FY17 and
$738,657 to be paid in FY18.
2. Approval of Task Order 10601.H to CH2M Hill
Engineers, Inc. for the “WRRF LIQUID STREAM
CAPACITY EXPANSION – PROCESS CONTROL
SOFTWARE INTEGRATION” project for the Not-To-
Meridian City Council
February 7, 2017
Page 54 of 89
Exceed amount of $642,355.00 and approval of
Purchase Order #17-0198 to
CH2M Hill Engineers, Inc. for a Not-To-Exceed
amount of $292,980 and authorize the Purchasing
Manager to sign as this procurement is to be
paid in 3 fiscal years: $292,980 in FY17, $185,856 to
be paid in FY18 and $163,518 to be paid in FY19.
De Weerd: Okay. Item 9-B is under our Public Works. Good evening.
Thrall: Good evening, Madam Mayor, Members of the Council. My name is Troy
Thrall. I'm a Staff Engineer II in the Public Works Department. I have been with
the city now for three months. Prior to that I was working at CH2M Hill for about
ten years and prior to that I was working at the DEQ state office.
De Weerd: Well, great to have you on our team.
Thrall: Thank you. I'm the project manager for the wastewater treatment plant
headworks expansion project and the item before you tonight is a -- we need
approval to issue a purchase order for grit removal equipment in the total amount
of 820,730 dollars. The first ten percent would be spent during the current fiscal
year with balance to be paid during fiscal year 2018. We have three other
equipment packages associated with the project . This grit removal equipment is
a sole source procurement and the other equipment was all done through an
RFP process and we hope to have those other three packages before you within
the next few weeks. So, with that I will stand for questions.
De Weerd: Thank you, Troy. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Troy, I'm sure that the PO is just for the 82,073 dollars for this year; right? I
mean we are not -- we are not obligating next year's Council for the other, even
though it is a full PO. But right now we are just wanting the 82,000; am I not
right?
Thrall: For the current fiscal year -- I will defer to Keith to answer that question.
Watts: That is correct, Councilman Bird. I also wanted to state, too, the -- the
sole source that Troy was talking about, that was approved last year. We
brought that through Council and ran that through the proper channels, so we a re
not asking --
De Weerd: Well, shoot, we were going to blame the new guy.
Meridian City Council
February 7, 2017
Page 55 of 89
Watts: And the bidder is -- I worked with Legal and the bidder is aware of the --
the payment and the obligation is only for this 82,000.
Bird: Okay. I was positive that was the way it was stated there, but I just wanted
to make it clarified publicly.
Watts: Correct.
Bird: Thank you. Thank you, Troy. Do we need a motion, Mayor?
De Weerd: Yes, please.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move that we approve purchase order 17 -0191 to Hydro
International for not to amount of -- not to exceed amount of 82,073 dollars and
authorize the Mayor to sign and the -- or the purchasing manager to sign.
Little Roberts: Second.
De W eerd: I have a motion and a second on Item 9 -A-1. Any discussion? Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Thrall: Thank you.
De Weerd: Okay. So, did you --
Bird: We have another one, too.
Watts: Okay. I will do the next one. This is Task Order 10601. This one is
actually for the capacity expansion project and this is for process control software
integration. It's also split up into three fiscal years. The task order has that
spelled out in it as well. The total amount of the task order is 642,355 with this
year for fiscal year '17 is 292,980 and the balance will be split between FY-17
and '18. Or excuse me. '18 and '19.
Meridian City Council
February 7, 2017
Page 56 of 89
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Keith, was this -- was this project bid out to other consultants or was this
something that they have discontinued -- it's a continuation of something that we
have already had out there?
Watts: This is actually on the master agreement roster, but, yes, they have done
some work with CH2M --
Bird: Okay.
Watts: -- already and I believe what this is -- off of the agreement, which was a
competitive process.
Bird: Yes. Okay. Thank you.
De Weerd: Keith, can you explain what liquid stream capacity expansion
means?
Watts: Oh, I'm sure I --
De Weerd: No, I'm just kidding.
Bird: We were just kidding you.
De Weerd: Since you were presenting --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve purchase order 17-0198 to CH2M Hill Engineers for a
not to exceed amount of 292,980 dollars and for the purchasing agent to sign.
Little Roberts: Second.
De Weerd: I have a motion and a second to approve Item 9 -B-2. Any discussion
from Council? Mr. Clerk.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
Meridian City Council
February 7, 2017
Page 57 of 89
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Public Works: Project Closeouts
De Weerd: Thank you. Item 9-C is under Public Works for project closeouts.
Stewart: Madam Mayor, Members of the Council, I know i t's late, so I will try and
make this brief, but there is quite a bit of material to go through. Per our
purchasing policy the engineering division is here to give a report on the capital
projects which we completed in this past year. As in the past each one of the
staff who was responsible for the particular project will come up and give you
some information on that project and, then, at the end I will take -- or take some
time to summarize the performance of the group overall. Okay. That didn't work,
so you're going to have to forward it. So, I want to acknowledge the team. I want
to acknowledge a couple of the new members that you will hear from. So, Jared
Hale is one of the new engineers -- or engineering project managers that we
have working for the city. He comes to us from the city of Caldwell. You will get
an opportunity to hear from him tonight. You also just got an opportunity to meet
Troy. I have to give him kudos. We usually don't send anybody up here to the
City Council within the first three months without giving him an opportunity to get
introduced, but, Troy, to his credit, wanted to do that. He wanted to get up here
and make that presentation, so we said go for it and so he did. But Troy comes
to us, as he said, from CH2M Hill. And, then, the rest of the engineering staff you
are familiar with and will have an opportunity to hear from them. So, just briefly,
the agenda for tonight -- Kyle and his team is going to talk about the water
projects that we completed this year and, then, Clint Dolsby and his team will talk
about wastewater-related projects. Again, I will take some time to summarize at
the end and, then, maybe highlight just a few of the other significant
accomplishments that we had for this past year. So, I'm going to just turn the
time over the Kyle.
De Weerd: Will you, please, state your name and address for the record. Oh.
Sorry.
Radek: Madam Mayor, Council Members, Kyle Radek. I do live in Meridian.
De Weerd: I know.
Radek: The first category we are going to talk about is water supply projects and
noteworthy in this -- in this list is Well 19 and Well 27 water treatment, which
Brent and Dean are going to talk about. Very impactful projects. I'm going to
start off with Well 31 control system upgrades. We inherited Well 31 from
Meridian Heights and although it has aesthetic water quality challenges, mainly
with Manganese, it is a newer well and it's important to keep it available for
service if needed. It's the last well to have the controls equipment upgraded to
our current standards. The project included design, construction, and
Meridian City Council
February 7, 2017
Page 58 of 89
programming of a new control panel, including a programmable logic controller
and radio and the project also included upgrading the variable frequenc y drive
communication to enable Ethernet control, which is the additional work you see
there in the design portion. Construction cost 39,000. For a total project cost of
66,000. Now that we have completed the controls upgrades for our well sites we
are focusing our efforts on our pressure reducing valves . We have 26 of these
valves located in vaults at pressure zone boundaries all around the city. They
are very important components of our distribution system , because they separate
our pressure zones, so we can serve our customers with optimal water pressure
while allowing flow between the zones in case of emergency needs , such as a
fire flow. Consequently, it's important for the water operators to be able to
monitor and control them. Currently the electronic cabinets are located in the
underground vaults themselves where they were originally built. This
configuration has worked, but it puts the electronics in what is at best a very
moist environment and at worst underwater. Moving electronics cabinets in
conjunction with the actual electronics upgrades -- moving the electronics
cabinets outside of the vaults will best protect the equipment and improve safety
by allowing operators to access the valve information without going into the vault,
which anytime we can keep the operators out of the street and -- and above
ground it's a good thing. This project included the design, construction, and
programming of new control panels, including the programmable logic controllers
and radios. It included design of three locations. However, construction at one
location was removed from the contract when a property owner would not grant
an easement. So, this location will be constructed when that issue is resolved
and that is why the additional work in the construction cost shows a negative
amount. We, basically, took that site out of the construction contract. And the
last PRV control system upgrades or SCADA panel, the title was on this one.
This was done by -- by Brent Blake and this is one of our most important
locations for a pressure-reducing valve, because it feeds pressure zone one.
Pressure zone one has no supply wells at this time and so it is served with
domestic flows, as well as fire flows through this PRV as well as three other
PRVs and this project design was accomplished for 7,000. The construction was
29,000. For a total of 36,000, with very minor additional work I believe involving
the power supply. The next project will be Well 14 upgrades and Max is going to
present that.
Bird: Kyle, how come in our design -- now, this -- now the last one you had up
there, we were looking at about 22 percent -- 23 percent of the total construction
cost for design costs, but the other ones -- and go back to the other ones. Look
at that, your total contract, the 91 and your -- and your design total was 54. What
-- what -- what does this design include? Isn't it -- isn’t it just the design of the
plant, the building, and that stuff? Does it include all the electrical, all the pumps
for water? Isn't that in the construction or -- clarify it for me, because that -- that
just sounds so out of kilter from what costs -- you know, design --
Meridian City Council
February 7, 2017
Page 59 of 89
Radek: These -- these control system upgrade projects typically do have a much
higher design-to-construction cost ratio.
Bird: Okay.
Radek: Because they are very small projects, they still require -- in the case of
the CRV site, they still require a civil plan , they still require electronic plans and
they require specified electronics equipment, build materials, and one line
diagrams for the design and another part of the -- of this project included the
actual programming of the new controls and one of the things that I believe
Warren was going to mention later in the presentation is that a lot of times we put
the programming in the construction costs, but in the case of these the
programming was done by the designers here as well. That -- and the main
reason why this one looks like the design cost so much is because as you -- as
you remember I -- I let you know that this design was for three locations and the
construction ended up being for two locations. So, we still have a design
complete for another location and we just got to get this easement figured out
with the property owner. Either that or find a different place to get the power
from.
Bird: I don't know. It just seems --
Stewart: Madam Mayor? Madam Mayor, Councilman Bird -- and I will talk about
this very issue, because I suspected that this would come up and so I have, in
summary, when we talk about the projects as a whole, I will try and address this
and would be happy to answer any more questions that you might have on this
topic, because there is a pretty good explanation for why this occurs. Kyle's
touched on most of that, but --
Bird: Okay. Thank you.
Jensen: Madam Mayor, Members of the Council, my name is Max Jensen. I
was the project manager for the Well 14 -- the building upgrades project. This
project consisted of improving the building site, aesthetics, conditions, minor
waterline improvements and improving energy efficiencies. The existing old
metal siding was replaced with modern-day siding. The front gravel access area
was paved and skylights were installed to improve energy efficiencies in the
building. The original design contract was for 12.1 thousand. Change orders
were, excuse me, 1,000 and the design total was 13.1 thousand. Original
construction contract was 74.9 thousand. Change orders were 1.4 thousand and
construction total was 76.3 thousand, for a total project cost of 89.4 thousand
dollars.
De Weerd: Any questions from Council? Thank you.
Jensen: All right. Thank you.
Meridian City Council
February 7, 2017
Page 60 of 89
Blake: Let's see if I get the right button here. Ma dam Mayor, Members of
Council, my name is Brent Blake, I was the project manager for the Well 19
treatment facility that's located near the intersection of Ten Mile and Ustick
Roads. The purpose of the facility is to remove iron and Manganese from our
water that we put through from an on-site well into a tank and it's 140 square foot
tank, that's that big blue one there, filled with Pyrolusite media. The design cost
of 231,000 dollars. Construction total is 980.2 thousand. Bringing the total
construction and design cost to 1.2 million dollars for the whole project. All in all
after a two year long project we all -- we now have a facility capable of pumping
about 1,600 gpm, that's gallons per minute, to our citizens and of a high quality
standard now.
De Weerd: Thank you, Brent. Any questions? Do you know what he just said?
Bird: I do.
De Weerd: Yeah. I think you guys need to get a lot more technical. I know you
can.
Stacey: Madam Mayor, Members of Council, my name is Dean Stacey, I was
project manager for several projects this year and the first one I'm talking about is
Well 27 water treatment. Same type of project as Brent Blake just talked to you
about. This one is larger. It's a ten foot diameter by 32 foot long tank. We were
able to produce 2,300 gallons per minute through the system. High quality water.
The project consisted of purchasing the -- the filter tank, constructing a 25 foot by
50 foot long building and associated piping that goes along with that to attach
that to the wellhead, as well as the -- the water system. The original design
contract was 210,000 dollars. We did have additional work at 64,000 dollars. A
good piece of that was to add construction services. The design didn't include
the construction services originally. Design total was 274,000. The original
construction contract was for 1.29 million and that includes the building, as well
as the purchase of the tank, and we did come before Council to get approval for
that tank. It was at least 547,000 dollars for the tank itself. We did have 29 -- a
little over 29,000 dollars in change orders. That one is -- I'm sure you remember
when it closed Ten Mile Road for you guys -- Ten Mile and Franklin here
recently. That was to -- it was fun.
De Weerd: It was a lot of fun. Thank you, Dean. Great reminder.
Stacey: So, the reason for that -- for that road closure and that change order
cost was when we first originally got out there, the contractor got started, found
out that it was a bigger deal and there was more utilities in the ground than what
we thought was there and due to the safety for his -- his workers we had to come
back at a later date. We started in May. Had to come back and finally got
everything approved to come back in August and worked through that and --
Meridian City Council
February 7, 2017
Page 61 of 89
De Weerd: I think that was the week that school started; right?
Stacey: It was. It was. I did talk to the school -- school people and they -- they
were very happy that we closed the roads for them, but they were flexible, so
they didn't really have that much of a problem with it.
De Weerd: Well -- and you got it open sooner than you expected.
Stacey: Yes. And we are -- right now we are about 99 percent done with the
project. We have a few minor tweaks to do, but it is producing water. It is the
final water treatment for this zone, which allow the water department to be able to
do their unidirectional flushing. So, it helps the water department with our next
program, so --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Can I ask you a dumb question?
Tracey: Uh-huh.
Bird: Why is the construction manager not in the construction cost, it's in the
design cost? Warren?
Stewart: Yeah. Madam Mayor, Councilman Bird, this is also something I was
going to talk to you about in the summary part of this project, but in any kind of a
design of a project there are, essentially, three segments. You have got the
conceptual design or piloting part where you're trying to figure out what you're
going to build and how you're going to do it. You have the actual design and,
then, you have services during construction or SDC's. There is three separate
phases. In some very straightforward and easy to -- to envision projects we
actually include the services during construction in the task order, along with the
final design. If you have got a situation where the design is more complex and
you're not really sure what that's going to entail, we prefer not to include services
during construction, because it's really a big swag at that point and we often get
numbers that are really exaggerated or really high, because consultants are just
guessing at what they are going to spend. So, in those types of situations we
typically just ask them to prepare a final design fee for us and, then, once the
plans and specifications are done we ask them to come back and give us a
services during construction dollar amount.
Bird: I understand that. Okay. Thank you.
Meridian City Council
February 7, 2017
Page 62 of 89
Tracey: And this project -- we initiated this project in November of 2014 and we
knew we weren't going to be able to build it until 2016, so that was why we held
off on those.
Bird: I understand that. Thank you.
Tracey: The next project they have is, again, on Ten Mile, ACHD projects,
Cherry to Ustick. The project was primarily ACHD ran. We -- we relocated some
-- realigned utilities, widen the road and part of that project relocated about 20
different locations. We had to adjust our water mains to -- to support the new
installation of storm drains from ACHD. And we also extended the reuse line -- I
believe it's a 12 inch reuse line. We extended it out towards the golf course to
get it further into the subdivision. We originally had a design cost of 11,000
dollars. Again, 2,700 dollars additional work, that was for construction services
on this one as well, for a total design of a little over 13,000. Original construction
contract was almost 100,000. The additional work of 19,000. Primarily that was
for -- we found there was a broken manhole out in the middle of the road towards
the end of construction. We had to repair that -- repair the asphalt. We had to
adjust additional -- we found some additional water valves that were in there that
weren't in the plans. So, total project cost was 132,000 dollars. Also part of the
stuff that the engineering division does is water and sewer replacement program.
As you know, as water lines and sewer lines age we need to -- we have a priority
system, either they are old, we found out that we have breaks in them, we have
water intrusion or they just come up on the maintenance cycle that need too
much maintenance on it, so we need to replace it. So, that's kind of what our
water and sewer replacement program is. A couple of projects we are going to
talk about here is the Elm Place, a little cul-de-sac off of Linder, and, then, sewer
main on 2nd Street.
De Weerd: That was fun, huh?
Tracey: It was. Actually, I believe Garrett is going to come talk about 2nd Street.
The water line replacement on Elm Street was a pretty short project, 462 feet. It
was a small cul-de-sac. One of those systems where it was an undersized, out-
of-date four inch water main, so we upgraded that to an eight inch main and
installed a new fire hydrant at the end of the cul-de-sac. That was -- that is
another reason that we update the cul-de-sacs is to allow the water department
to have a better flushing program, so they can flush straight out of the hydrant, as
well as better access for the fire -- fire department for fire safety. Original design
on this was almost 17,000 dollars. No additional work change orders. Original
construction was 109,000 dollars. We saved 400 dollars, because the water
lines between the water meters and the houses was good, so we didn't have to
replace those pieces. So, we had a total of 126,000 dollars. Next is 2nd Street.
De Weerd: See, so far I think Dean's the only one who has saved money. I'm
just saying.
Meridian City Council
February 7, 2017
Page 63 of 89
Nelson: Madam Mayor, Members of Council, Garrett Nelson, staff engineer in
the Public Works Department. I'm going to talk to you a little bit tonight about
Northwest 2nd Street. This project involved the replacement of 1,250 linear feet
of water main and services and also installed 250 linear fee t of new sewer main
and sewer services. The original design on this contract was 68,700. We had
6,500 dollars in change orders, for a total design of 75,200. Our original
construction cost 478,900. Small amount of additional work was added to that
for a total of 484,200 and a total project cost of 559,300 dollars. To complement
our water and sewer replacements program we have our water and sewer
extensions program. We completed two significant projects within this realm , the
Ashford Greens sewer trunk project and water line extension of Amity and
Meridian Road from Locust Grove to West Harris Street . I was project manager
on the Ashford Greens trunk sewer project. This project included the
abandonment of the existing Ashford Greens lift station. This improved the
operation of our North Black Cat regional lift station. Part of this project -- the
majority of this project included the installation of 3,800 feet of 18 inch sewer
trunk line. The picture kind of shows some of the utility conflicts we ru n into,
especially when you're 25 plus feet deep in the middle of Black Cat Road. So,
this project had an original design of 60,100 dollars. There were 27,100 dollars
worth of change orders. Those were related to this project. Started design
several years ago, but the funding wasn't approved for construction up until this
last fiscal year. So, there is some modifications that had to be made. For total
design of 87,200. Our construction original contract, 1.1 million. We had
118,000 dollars worth of change orders. This was related to high ground water
and unsuitable material as we were excavating in Black Cat Road. As I said
before, we were 25 feet deep and that road had never been excavated to that
depth before, so we really didn't know what we were getting into until we did and
it was in the late winter, early spring, so you imagine this time of year -- we were
fortunate to do it last year and not this year. So, our construction total is 1.2
million. Total project cost of 1.3 million.
Bird: Can I ask you a question?
Nelson: Absolutely, Councilman Bird.
Bird: We redoing these -- I'm sorry, Tammy. Redoing these, do we have as-built
drawings from when these were installed this far back? And, if so, how accurate
are they? Now -- could I -- I feel they should be accurate. When they are drawn
and these are put in, these contractors should be made to have an accurate
drawing -- the footage and everything should be right there , so that when you
guys go out you're not guessing all the time. I understand if things change 25
feet underneath the ground at times, but these -- these as -- it should be the
same as any building. You should be able to go 25 years from now and exactly
see how every window is installed in this building by an as built and it should be
that way on these and I know that we have improved the as builts -- this one has
Meridian City Council
February 7, 2017
Page 64 of 89
come on and stuff , but I was just wondering on these older ones is there as builts
at all?
Nelson: Councilmen Bird, yeah, that's a good question. They are as built
drawings of, you know, say on this case the lift station at Ashford Greens and,
then, also, of course, the North Black Cat lift station. However, in between we
are working in a native area and one thing we don't record on as -built drawings
are soil conditions. So, in this case we -- we didn't have an idea. ACHD -- no
other utility had excavated to that depth or at all in the middle of that roadway
and so it was a little bit of exploration, for lack of a better term --
Bird: And I understand when it comes --
Nelson: -- in that case, so -- but as we complete projects like this we get detailed
as-built drawings that will reflect what we discovered and what we install.
Bird: Good. Thank you.
De Weerd: Was it an indication, though -- because isn't the lift station about a
mile or mile and a half in there and -- I mean that thing floated. So, you know
what the -- the water level was up north of there.
Nelson: Yes. Madam Mayor, we ran into -- it was -- it was a pretty unique
situation out there. So, we started construction on the far north end at North
Black Cat lift station, which if you're familiar, is on the north side of the creek. We
actually started on the south end of the -- or on the south side of the creek,
because there was a stub line already in place and, then, we started going south
from point for by 1,800 linear feet is where we really ran into the problems. What
we discovered is adjacent to that is a -- is a major field drain and, then, there is
also an irrigation crossing that comes in and all of that natural groundwater flow
trickles through into that field drain and, then, percolates through and into our
trench. So, as soon as we passed that field drain and started going further
south, we hit really nice sandy cobble soil all the way down to Ashford Greens
and we were in good condition. So, it was only the first about 1,800 feet in the
roadway.
Bird: Thank you.
Stewart: Madam Mayor --
De Weerd: Warren.
Stewart: -- and Councilman Bird. It's also important -- I think in this case it's
important to note that for the vast majority of this 3,800 feet we didn't have any
utilities in there previously. The only utilities that were there would have been
phone and power and cable --
Meridian City Council
February 7, 2017
Page 65 of 89
De Weerd: And they are pretty shallow.
Stewart: -- which -- which -- yeah. And we don't have good as-built information
for those and even on our own stuff -- the older stuff, Councilman Bird, all it says
is there is a water line here. Since we have started to use GIS now to locate
stuff, our as-built maps have gotten much better. But if you go back and look at
lot -- at a lot of the old as-built information for the city, like the 2nd Street project
and some of those projects in old downtown, it's -- it's just -- you might find what
they have on the plans, but, then, again, you might not.
Bird: They had an employee that kept it in his head for good reason.
De Weerd: You never know what you find. Thank you.
Bird: Thank you very much.
Hale: Madam Mayor, Members of Council, my name is Jared Hale and I was the
project manager for the water main extension in Amity and Meridian Road from
Locust Grove to Harris Street. We installed a mile of 16 inch water main in Amity
from Locust Grove to Meridian Road. About a half a mile of 12 inch water main
in Meridian from Amity to Harris Street. And, then, 700 linear feet of water main
in Harris Street. In this project we cooperated with West Ada School District on
the design and construction of water service and a fire sprinkler line from Mary
McPherson Elementary. We stubbed a 16-inch main to the Citadel Storage site.
And, then, they will bring it to their property -- to and through. And, then, we will
eventually hook that up to our future ground reservoir number four and, then,
Biltmore Subdivision No. 3, they will be able to tie onto that 12 inch that we
installed in Harris to meet their fire flow standards. The design cost for this
project was 69,000. The construction cost was 705,200 dollars. And for a total
project cost of 774,300 dollars. Any questions?
De Weerd: Any questions?
Hale: Thanks.
De Weerd: Thank you.
Dolsby: Madam Mayor, Members of the Council, Clint Dolsby. I'm here to
introduce the wastewater projects. I was also the project manager on the first
couple. We completed eight projects at the wastewater treatment plant or the
wastewater resource recovery facility, depending on which name you would like
to use. First project was the dissolved air flotation thickener recoating project.
So, there is a mechanism inside here. We don't have a very good picture that
shows the entire mechanism, because it's underneath the water level there.
About every ten years the coating on that mechanism needs to be redone, just to
Meridian City Council
February 7, 2017
Page 66 of 89
extend the life of it and it had been about ten years since we put it in, so it was
time to redo the coating of the mechanism on this -- on this thickener. So,
original design contract was 12,000. We didn't have any change orders. The
original construction contract on this project was about 77,000 with no change
orders, with the total project cost of just shy of 89,000 dollars. Next project we
completed was the generator load bank installation at the wastewater resource
recovery facility. Prior to the completion of this project every time you wanted to
test the generators out at the wastewater plant we had to shut the power down to
the whole plant, which was a major inconvenience. It's not something you want
to do -- ever do out at the plant if you can get away with it. Then we would have
to shut the power down again after the test s were completed to turn the plant
back on, so to speak. So, we installed this load bank so that we could test these
generators offline and not disturb the plant power any more than we actually
have to, so -- original design contract for this was just over 12,000 with no
change orders and the construction was 61,700 dollars. No change orders as
well. For a total project cost of 74,200 dollars.
De Weerd: Those two projects -- impressive. No change orders. Additional
work. Way to go, Clint.
Hale: Madam Mayor, Members of Council, I was the project manager for the
pressurized filter of Building B crane. This project we procured and installed a
five ton crane and the crane will be used to pull pumps for repair and
maintenance and also to be able to replace them. Included in the design cost,
we designed a half ton crane for Building A, the pressurized filter building, and so
we plan on constructing that in the fiscal year '18. So, the design cost was the
29,300. Construction cost 75,700. For a total project cost of 105,000 dollars.
De Weerd: Thank you, Jared. I'm catching this theme. The above ground stays
predictable. The below ground not so much.
Skoro: Hello.
De Weerd: Hi, Emily.
Skoro: Madam Mayor, Members of Council. My name is Emily Skoro and I was
the project manager for both of digester four, five PLC and, then, PLC two, three
and four upgrade projects. Operations relies on PLCs to help run critical
processes throughout the plant. The PLC acts as the brain of the system and
makes process decisions based off the state of the input device and its
programming to get a desired output. The total project cost of the digester four,
five PLC was 228.7 thousand dollars. The total project cost for PLC two, three
and four was 637.8 thousand dollars. I'm also the project manager on the UV
disinfection improvement project. The UV system needed to be expanded to
accommodate future flow and load conditions as the city grows. Additional UV
capacity was also needed to improve the maintenance of the UV system . By
Meridian City Council
February 7, 2017
Page 67 of 89
increasing the UV system capacity plant stuff will have the adequately treat peak
flows through up to three channels while allowing the fourth channel to be shut
down for maintenance activities, increase disinfection capacity will ensure that
the required UV dose can be delivered while maintaining compliance of the
NPDES permit requirements. During construction it was discovered that there
was an engineering error with the design of the Parshall flume and effluent pipe.
After this engineering error was discovered, the project engineer redesigned the
flume and the effluent pipe and paid for all expen ses associated with the
reconstruction efforts. The total product design cost was 441.7 thousand dollars.
The total construction cost was 3.5 million dollars, of which 310,000 dollars was
paid for by the design engineer. The total project cost is 3.9 million dollars.
During the UV construction process it was determined that additional outfall
channel scour protection was required. A work change directive was given to the
original project contractor for pricing. The price submitted was much higher than
anticipated. Therefore, it was decided to wait and rebid the portion of this project
at a later date. The project was rebid and the new bid saved the city 100,000
dollars over the previous construction quote. The total construction cost was
63.5 thousand dollars. Thank you.
De Weerd: Good job.
Bird: Emily? Excuse me, Madam Mayor.
Skoro: Councilman.
Bird: I see that design team give back 311,000 out of the 441.
Skoro: Three hundred and eleven. That was -- ended up in the end being the
total cost for the reconstruction efforts.
Bird: Okay. So, they give back a hundred and some thousand?
Skoro: They gave -- they are going to give back 311.
Bird: Oh. Okay. That's what I thought I was reading.
Skoro: Yeah. Yes, sir.
Bird: That's pretty nice. That's pretty good.
Skoro: It was a good thing.
Bird: They make a mistake --
Skoro: And they paid for it. They did. They handled it very well.
Meridian City Council
February 7, 2017
Page 68 of 89
Bird: Good. Thank you.
Nelson: Madam Mayor, Members of the Council, Garrett Nelson again. I'm
going to speak to you about the South Black Cat pressure sewer commissioning
project. This project was the precursor to this year's South Black Cat lift station
upgrades project. This project included the installation of air vacuum relief valves
on our 18 inch pressure sewer main and pressure testing of that main line, as
well as preparation for startup services. The original design contract was 16,900
dollars. We had 2,000 dollars in change orders. For a total of 18,900.
Construction 29,300. And a total of 35,100. We had some additional work. We
replaced some brackets in the air vac vaults for the existing ten inch pressure
sewer main. While they were in there doing the work for the 18 inch pressure
sewer main it made sense to do it at the same time. Total project cost 54,000
dollars.
Stewart: Madam Mayor, Members of the Council, I will try and summarize some
of this in just one slide. So, you will appreciate that. So, to kind of summarize
where we are at the end of 2016, we did complete a total of 19 projects. The
original contract totals -- and this is something that Councilman Bird asked for, so
this is a combination of both the design and construction fees. The original
contract totals were a little over ten million -- 10.4 million dollars. The combined
cost growth -- in other words, all the change orders both on the design side, on
the construction cost side, was about 768,000 dollars. For a final design total of
about 11.2 million dollars. If -- and now I want to kind of give you some idea from
a -- sort of an industry standard where that performance lies. So, basically, the --
basically, the 768,000 dollars represents the total cost growth for both the design
and construction of 6.85 percent. Now, the industry benchmarks say that
somewhere between zero and five percent is best standard and between five and
ten percent is in the good or acceptable range. Typically as we reported back to
you in the past we have always been less than five percent and we have been
down in that industry best category. This is the first year that we have had that
number over that five percent amount. But I want to remind you that 311,000 of
that six -- 768,000 dollars was paid for not by the city, but by a consulting
engineer who made the mistake. If you back that number out, the city's portion
that we paid for -- we only had a four point -- a four percent cost growth overall
on all the projects that we did and that is , again, within that industry best
standard. So, I think overall you saw some of the projects had little higher
numbers than you would like to see. Some of them had great numbers. But
overall the performance of the project management staff has been very good in
managing cost growth on these projects.
De Weerd: Warren, can you tell me in best practices -- as you have seen --
because of the nature of the work that you're doing with the unknown
underground, what typically is that number?
Stewart: For us?
Meridian City Council
February 7, 2017
Page 69 of 89
De Weerd: No.
Stewart: Across the -- well, like I said, if you look at cost growth overall in the
industry, the numbers that I have seen, we are doing very, very well. I can't
remember the statistic offhand, but there was a -- a number that was generated
by the National Institute of Traffic Engineering on cost growth overall on -- on
public works transportation projects. It was -- it was significantly higher than that.
I want to say it's like 20 percent. But it depends on the size of the project. They
had it broken down into two segments, under a certain threshold and over a
certain threshold. But we perform very, very well. Like very good if you were to
compare that number with other municipalities and so forth. I know not too many
years ago most of us -- and we will probably send some more of that this year.
There is an organization called PSMJ that does training for municipalities on how
to manage public works projects. One of the instructors on that, who has -- you
know, is quite nationally renowned for the work that he has done and the success
that he has had and his wife both. He talks about how he went to work for a
drainage district in Arizona, a flood control and drainage district, and he was able
to bring that cost growth number to under five percent and how he was -- that
was extremely good and he was pretty proud of that accomplishment and we are
there and have been for several years. This -- even at four percent, that's one of
the higher numbers that we have had over the past five years that we have been
keeping track of this. So, I think overall these guys are trying very hard to keep
costs at a minimum and they are making sure that we are not, you know, paying
for things that we shouldn't be paying for. You hit -- hit it on the head I think,
Mayor, when you said it's -- it's much easier to accurately get -- get things right
when you can see everything and you know exactly what you're going to
encounter. When you start going underground, you're going to run into some
unexpected things. You know, somebody's going to say, well, that pipe is here
and you get down there and it's a foot higher. Well, if that's where your sewer
has to go, that's a problem. But it has to be corrected. So, we run into these
kind of things all the time. Soil conditions, like Garrett said, big issue on that one
project. We got down to the bottom of that trench, the soil borings, if you just
went down through the road, which we did, we went ahead, did the soil borings
down the road, they pulled up the material and said, you know, it gravely
material, it should be fine. Well, it doesn't tell you how much saturation exists in
that material. So, then, when you get down there and you realize how saturated
it was, it's just soup. Even though it's gravely material it was just soup. So, it
required a lot of extra material be brought in in order to make that work. So,
some of these things just cost -- the cost goes -- cost to change. But I think
overall we have done a nice job in trying to manage that.
De Weerd: Agreed.
Stewart: Thank you. One of the other things that I think maybe Councilman Bird
was interested in when he asked us to make sure that we include in design cost
Meridian City Council
February 7, 2017
Page 70 of 89
was this number -- the last number that I have up here on the screen, which is
the designing cost. So, if you take into account what the design costs were as a
total cost of construction, the average on all of our projects was 18 percent.
Industry standards says if you include the conceptual phase of the design, the
final design cost, as well as services during construction or SVCs, which I have
talked about those three components, that those numbers should fall within 15 to
20 percent of the overall cost of the project. That's the acceptable range. And
we are there. But I will tell you that that number, too, is a little bit deceiving,
because as Kyle alluded to before on something you brought out, this year you
saw a significant number of projects which were SCADA-related and technology-
related at the PRVs and well heads and so forth. When we do those projects,
they design that work, they hire a contractor who goes out installs all of the
equipment and, then, there is a piece of that which is a significant part of
construction, which is for a guy to go out there and program all of that so that it
talks to each other and we can get that information back to the water department,
back to the sewer department on our SCADA system, so we can control it. That
component really belongs in the construction phase of the project. It's part of the
construction to get that equipment to work. But because it's often performed by a
consultant in many cases historically this year we included it in the design costs
and it made those design costs look very high as a percentage of the overall
construction. In the future we will make sure that that component is spelled out
in the scope separately and can be accurately reflected in the construction costs.
I took a look at that and tried to make some estimates of how much that would
affect this number and I think if we were to back those out and put those into the
construction costs, you would find that that number is down around the 15
percent or below, which put us, again, in that industry best area. So, that's just
one thing that kind of affected these numbers . It's the first time we had run the
numbers and presented this information to you. So, we will try and make sure
that we separate those costs a little better in the future and, then, we can more
accurately reflect that information to you in the future.
Bird: Thank you.
Stewart: So, that's kind of the summary on this. I have one more slide where I
would like to just kind of talk briefly about some of the things that the staff was
involved in that were significant, that I think are important that you guys are
aware of that may not fall under capital construction and, hopefully, I can make
that work. Yeah. So, there was a few key accomplishments. One of them was
the improvements that were made to the well drilling standard s. So, Kyle, as you
know, led an effort to try and get an area of drilling concern for the City of
Meridian. We didn't quite get there. But what we did get was a commitment from
the Department of Water Resources to use the administrative rules that they
already have in place to make sure that they required well construction to be
more protective of the aquifer that we draw our water f rom. So, I think that was a
huge win. He was also able to get a water rights transfer through that will allow
us to withdraw the water right from one well in any of the other wells we have
Meridian City Council
February 7, 2017
Page 71 of 89
throughout the city. Now, that is a significant benefit to us. If we have a well go
down we can still utilize that water right. If we have other hardships that may
come along it allows us to be able to be flexible in where and how we -- we use
those wells to provide the best quality water to our customers at any given time.
So, I think that's another significant accomplishment. We also completed and
implemented the design standards, which will be a significant help and aid to our
consulting engineers in allowing them to be able to submit plans more efficiently
and effectively for review and approval to the City of Meridian. We also played a
significant role in another successful Public Works Week, which takes a fair
amount of time. We also worked on an agreement with Ada County Highway
District on our sewer and water line replacement projects. A lot of these are in
the old downtown area. A lot of the streets that we put these in are in pretty poor
repair and in the past we have gone in there and put these sewer and water lines
in and, then, ACHD comes along and says, you know what, instead of just a
patch down there, this road is in bad enough shape, you got to replace the entire
roadway and it really jacks up the asphalt costs and we don't always -- they don't
always tell us that until we get out there and actually doing the construction, they
say, you know, the road's falling apart, you're going to have to replace the whole
thing, even though that's not what the plan said when we got them approved
through them. So, we now have a process whereby we submit all of our projects
for the coming year to them early on . They review that to see if that roadway --
and they actually go out and do an evaluation to see if they need to do
improvements to the road. If they do we work together on a joint project.
Therefore, they pay for the asphalt repair that's outside of our trench that we are
installing and it saves the city a bunch of money, because we don't have a bunch
of asphalt cost that we didn't -- didn't expect and didn't want to pay for. So, that's
significant. It saves the city some money. We also started three multi-year
projects that are significant for the city. One of those was the south Meridian
sewer main extension down Meridian Road, which is part of the south Meridian
annexations. We are making progress. I don't know if you have been out that
way, but they were actually mobilizing on Meridian Road this morning as I was
coming into work, so they are going to start construction here very soon in -- at
the intersection of Victory and -- and Meridian Road and start bringing that sewer
up and across the Ridenbaugh Canal. So, it's going to be in some phases, so
you will see that segment first and, then, the other phases will follow. But that
work is starting. And, then, we also have the capacity upgrades, which you have
heard a little bit about, which was a significant three year project and it's going to
allow us to continue to grow and to meet our demands for growth, as well meet
our NPDES permit requirements and the new headworks project where we are
going to upgrade and replace the headworks out at the treatment plant, so that
we can accommodate the growth and hopefully that will also allow us to have a
little bit more peace of mind in these really rain-snow events and we won't have
to be out there until 3:00 in the morning worried about how we are going to keep
all the flow going through the plant. Jokingly, the staff -- we joked around that we
also were able to successfully, you know, transport our Public Works director to
Minot, North Dakota. But I didn't put that on here. That -- I don't know if you
Meridian City Council
February 7, 2017
Page 72 of 89
would call that an accomplishment or not. But, anyway, we had a little fun with
that one. But, anyway, I will leave it with that and stand for any questions.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I do have one more question, Warren. Water rights transfer. When --
when we annex property that has a well on it, do we not get the water rights on
that if it's a community well or something, even though it might not be a good well
or something, don't we get the rights?
Stewart: Madam Mayor, Councilman Bird, we don't. Not necessarily. Unless
they give them to us. Unless that’s part of an agreement. So, they can keep that
well -- the developer, if we wants to, can keep that well and utilize it for irrigation
purposes. He can't use it to serve domestic. We restrict that. But he can use it
for irrigation purposes or he could sell that water right to anybody. That's -- that's
a piece of private property, which we don't acquire just beca use we annexed it.
He can sell it or use it in another way.
Bird: That's something that we need to get back in the practice of doing as we
annex and trying to talk them into that. I remember 15, 16 years ago we did that
quite a bit and I -- but we was -- you know, there was a lot more wells out there.
Stewart: Right.
Bird: And I hate to see a good well used for irrigation when we need potable
water.
Stewart: Madam Mayor, Members of the Council, Councilman Bird, most of the
time the wells that you would acquire as a development property or an irrigation
well, are not constructed to DEQ standards, which would make it very difficult for
us to use without basically reconstructing the well anyway.
Bird: But to have the rights to me is -- is important.
De Weerd: Well, I think that every municipality deals with this and I -- I do
believe that because of our staff's focus on this we are in a better position than
many municipalities are and -- and I appreciate that.
Radek: Warren, if I could just make a comment on that. Madam Mayor, Council
Members, Councilman Bird, you know, we look at that -- you know, as you all
know, we are in a situation in Meridian where we have a bunch of surface water.
So, when you have a 40, 80 acre parcel and there is a farmhouse there, there is
no -- there is generally no well serving the -- the agriculture, it's -- it's a domestic
well --
Meridian City Council
February 7, 2017
Page 73 of 89
Bird: Yeah.
Radek: -- that never got a water right usually and so -- and we have looked at a
couple in the recent -- recent past that have been supplemental irrigation wells
and we have discussed that with our water rights attorney Charlie Hunsinger and
the supplemental water right usually are what they call stacked water rights and
-- and they are not really available just to grab and make into municipal water
rights. But as the Mayor kind of alluded to, we are -- we are in very good shape
as far as the quantity of water rights we have -- municipal water rights in our
portfolio moving forward, so --
Bird: Thank you, Kyle.
De Weerd: And I -- and I really think that what's going on in -- in southeast Idaho
is -- is concerning to many of the cities down in that area, but I know the speaker
of the house is -- is very sympathetic to -- there is a water call that the
municipalities have some protection on what happens at that point and it's a
discussion in the legislature this year, a pretty deep one. Sorry. Any questions
for Warren or the team? Again, thank you so much. We appreciate you staying
and spending the evening with us. It's wonderful. Thank you.
D. Fire Department: Treasure Valley Cooperative Fire
Authority Interagency & Joint Powers Agreement
De Weerd: Okay. Item 9-D. We are just rolling along here. The chief is up. I
need to go get coffee.
Niemeyer: Madam Mayor, Members of Council, thank you. I will -- you will be
happy to know I have one slide . This is a presentation of Treasure Valley
Cooperative Fire JPA that we have been working on for quite some time. Just an
overview. We are certainly not foreign to these type of agreements. 1999, 18
years ago, we had a very similar agreement, almost verbatim in some of its
intent, between the City of Meridian, the Meridian fire district and the Nampa fire
district. At the time Mayor Corrie signed for the city, Marty Hill signed for the
Meridian fire district, and, ironically, Ron Anderson signed for the Nampa fire
district. He was the chairman of that commission at the time. Looking at that
agreement 18 years ago, the intent was find areas of cooperation. Mutual aid.
Automatic aid. Shared equipment. Shared training. So, that was 18 years ago.
I don't know why -- I don't know the history of why that -- that eventually faded off
into the sunset, but we also have a current example of a very similar also --
almost mirror agreement that's what's before you -- that's before you tonight and
that is our EMS Joint Powers Agreement. Much of the language within this JPA
mirrors our EMS JPA that we have had in place for the last four years. That Joint
Powers Agreement I think we have shown is successful. We standardized
protocols. No more arguments. The fire department has reduced its operating
Meridian City Council
February 7, 2017
Page 74 of 89
budget by 28,000 dollars annually as a part of being a part of that -- that EMS
Joint Powers Agreement in Ada county. So, just -- the one side I have to -- to
cover this and look to answer questions -- I will need your help there, C.Jay. So,
this has been, essentially, a nine month project that we have been working on.
This goes back to the fire chiefs getting together -- really saying where can we
work together to potentially cut costs to our agencies , while still providing great
service to each of our individual communities. We got the mayors involved early
on. Mayor de Weerd, myself, Mayor Henry and at the time Chief Malott, as well
as Mayor Nancolas and, then, Chief Wendelsdorf met at Olive Garden to discuss
some of these concepts. How can we work together to benefit all of our
communities, potentially cut cost or keep costs contained at least. Throughout
this process we have also involved the attorneys for each one of our jurisdictions,
our purchasing agents from each of our jurisdictions, as well as human resources
from each of our jurisdictions. So, in a nutshell, to cover it briefly and, then, what
I'm doing tonight is presenting this to you. Certainly would love to have approval
tonight, but I understand that documents like this require some thought and some
-- some review, so I would be happy to come back in two weeks if needed to
discuss approval, if that's the direction of Council. And so what it is is a legal
document allowing the participating departments that are named in the document
to continue collaboration in the following specific -- very specific areas. The first
one is joint testing, recruit academy. We did that last year. That was involving
the same departments that are before you today in this agreement . That
academy and that testing process proved to be very successful. It cut our costs,
as opposed to holding a recruit academy on our own. By sharing in the cost of
that, ensuring that our resources to make that academy happen. The second
item or area of cooperation is centralized fleet maintenance and repair. This is
actually an agreement that Council signed two years ago through an interagency
agreement where we have centralized that maintenance and repair. That's done
by the Star Fire Department. That continues to be the most cost-effective
solution that we can find and also provides the best service . They have a
certified mechanic that knows how to work on fire engines and so we still
continue that today. Mutual and automatic aid. We want to solidify that
agreement. That also includes looking in the future and where we are going to
be putting future fire stations. The worst thing I can do as a fire chief with an
adjoining fire chief is to build a station one mile apart. That doesn't make fiscal
sense. It doesn't make response sense. So, collaborating on those things
together does make sense. And assure capital improvement processes to
include joint station design. This is something we have been discussing a lot
lately. We are in the process in the future of going to be building a fire station
and so is Caldwell. Architectural design for fire stations -- we really all have the
same need. We need bays that are covered and heated. We need living
quarters. We need a kitchen. We need a decontamination room. Those things
don't change from jurisdiction to jurisdiction. That architectural design cost is
typically ten percent of the project. So, if you assume a two million dollar build
project, you know what you're paying for architectural desi gn. We believe as
chiefs that we can come together and design one station and share in that cost of
Meridian City Council
February 7, 2017
Page 75 of 89
the architectural work. That is allowed for under the agreement to pursue those
type of opportunities. In addition, as you know -- and we have talked about it
before -- each one of us are designing fire stations -- or fire engines differently. I
believe during the master planning process you heard the -- the folks that
coordinated our event -- one was a former chief of Vancouver, Washington.
Once they came together and designed a common design on fire engines, they
saved 50,000 dollars per fire engine, because they were doing it together. That's
a big ticket. Shared software when applicable. There are some software
applications out there that do benefit all of us as fire departments that we can
share in the cost in as opposed to going out and buying it individually and paying
a much higher premium for those -- those type of software applications. I did
speak with Dave Tiede about this and he understands that certainly there are
some very specific fire department softwares that benefit all of our departments
and doing that together does save in the cost. And, then, shared purchasing of
equipment and supplies to obtain best pricing and achieve standardization. Best
example I can give -- and we have seen this under the joint powers agreement
for the EMS side and, in fact, in the budget process last year you approve d such
an initiative. If you recall in the EMS Joint Powers Agreement we brought to you
last year the approval for shared cost in a quality assurance individual for the
entire EMS system. That is something that was required of us to do, but by
sharing in the cost has significantly decreased our cost. It did not add the full
FTE to the city. This is very similar when we are talking about equipment. There
is some specialized equipment that we all need that could be very costly for each
one of us to go and obtain, as opposed to sharing in the cost of that and, then,
sharing that resource when we need it. And so we believe that there are some
benefits there in looking at this specific aspect of the agreement. What it is not.
Nowhere in this document -- it's not consolidation. It's not merger. It's not a
release of local jurisdiction autonomy or control. I was asked by Councilman
Borton -- he got a hold of me -- I had a meeting, so can you explain kind of this
executive council language that is in there. As defined in the agreement the
executive council is its name. It's simply us as fire chiefs. In the EMS JPA it's
called the administrative council. You can really come up with a lot of different
names. For us as chiefs that are getting together, if the agreement is signed and
saying how do we pursue collaboration . So, that is what executive council
means in the agreement. What it doesn't do is usurp any authority I have today
under your direction as the Council under the direction of the Mayor. It does not
give me any special privilege to spend money we don't have budget ed or to
initiate policies that are -- aren't approved through the city or other processes that
aren't given to me today under my authority through you and through the Mayor.
Specific call out to the budgetary process. There is discussion in this agreement
under Section 7.1 of budget, you will find the very similar language, if not exact,
in the current EMS Joint Powers Agreement that we -- that we have been a part
of. What that budget process -- and I will go back to that piece of equipment that
we just discussed. If it's identified that we need a shared piece of equipment, we
would develop a budget for that piece of equipment . However, we would still
come to you as the authority for Meridian and the budgeting authority and say
Meridian City Council
February 7, 2017
Page 76 of 89
here is our share of that, is that something you approve or not. So, within the
budget language under Section 7.1, it certainly doesn't give us authority to go
spend money that has not been approved by the local jurisdiction . So, that
process does not change. So, the word budget in there isn't meant to be a new
budget with new authority and that usurps the process that -- that we go through
every year in our budgeting process. I wanted to try and keep this brief. I know
it's a long Council night. But at this point I would certainly entertain questions,
comments, feedback, anything to bring back in two weeks if you would like me to
come back in two weeks with this.
De Weerd: Well, certainly I think it's important that you all look at it, see if there
are any questions and -- and get those to the chief. If you want to sit down and
have a conversation to better understand it, while it is the same as other joint
powers agreements, the devil is always in the details and who is sitting around
the table. Not to say we question who is sitting around the table. But I would
suggest we put this back on in two weeks and -- and that gives you ample time to
-- to really dive into it and see if you do have any additional questions .
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree a hundred percent with you, because I could keep us here until
midnight and what I will do, I will get a hold of Mark and we will sit down and --
because I have got -- I have got a lot of questions. I think I can clear -- clear up
his 1999 deal, why that went by the wayside. But I think in two weeks would be
very good and I will get with Mark and we can have a discussion. Thank you.
De Weerd: Okay. Anything further? Okay. Thank you, chief.
Bird: Thanks, Mark, for sticking around.
E. Parks and Recreation Department: Bainbridge Park
Discussion
1. Reimbursement Agreement for Bainbridge Park
between Brighton Development Incorporated and City
of Meridian for a Not-to-Exceed Amount of $425,000
2. Budget Amendment for Bainbridge Park Construction
for a Not-to-Exceed Amount of $577,184
3. Contract Agreement between City of Meridian and
The Russell Corporation as Construction Manager for
Bainbridge Park for a Not-to-Exceed Amount of
$1,432,483
Meridian City Council
February 7, 2017
Page 77 of 89
De Weerd: I, Mike. It's nice that you hung around for us.
Barton: I wouldn't miss it for the world. Thank you. Hopefully we saved the best
for last or last but not least. I'm not sure what it is. Caleb is go ing to queue up a
couple of slides and we will just kind of dive right in here and -- so, what we are
here to talk about this evening is -- is three parks -- three neighborhood parks
and we gave you an update last July and we talked about design and we talked
about budget and some of the cost estimates that were coming in and -- and how
we budgeted and some of the numbers we used off our -- that we use for our
park impact fees and that were set six or seven years ago during our last round
of park construction that, obviously, costs have gone up, so we have -- we had
contracts that were -- that we have in front of you and also budget numbers, you
know, costs from when we open bids and we can just kind of dive -- dive through
some of this quickly and -- there we go. Banbridge Park. If you're familiar with
this, it's located off Ten Mile Road, North Meridian. It's in the Bainbridge
Subdivision. We have gone to, you know, some of this theming stuff and this
particular park has amenities for all ages, which we have -- we have tried to have
these new parks be multi-generational, so there is something for the whole family
to do. The total site is seven and a half acres. Restroom building. Picnic
shelter. Playground. Outdoor fitness equipment. Game tables. Basketball
courts. So, there really is something for -- for every age group and what -- what I
did is I put together kind of a rundown of the -- the cost that we have. We have a
contract in front of you this evening -- well, three contracts for the three parks that
have a guaranteed maximum price in them and that has -- that has the
contingency built into that guaranteed maximum price. It's our goal to deliver the
project for less than that -- that price, but that is what the construction manager is
telling us that that is what they will do the job for. So, we have pre-construction,
architectural and engineering fees, owner provided items, site furnishings, which
include game tables, litter receptacles -- on this one there is some gym
equipment. There is park signs. There is all those items that the park staff puts
together. We assemble and install with scout groups and volunteer projects and,
then, own in-house items. So, we have a rundown of our available budget that
we have right now. There is a budget amendment that we are asking for
approval for for 577,184 and one thing that I would like to point out is that -- and
it's the case with -- it's consistent with all these parts -- that we have leveraged a
significant partnership and contributions from various people -- to this park in
particular and the land was donated by the Brighton Corporation and we put a
value of 35,000 dollars an acre on that, which is -- again, we are referring back to
our park impact fee study that says that's what land is valued at and that was six
or seven years ago and I'm assuming that a finished lot like this would be higher
today, but we kind of plug that number in. Brighton Corporation has agreed to
donate 425,000 dollars towards the construction of this park and that's one of the
items that we are asking for approval for is that reimbursement agreement and ,
then, the other thing that they have agreed to do is they have agreed to upsize
their pressurized irrigation pump system . So, the park is capable of just
Meridian City Council
February 7, 2017
Page 78 of 89
connecting into the pressure irrigation system for the HOA and we put that value
at 150. If we had to install our own pump and wet well and all the apparatus that
goes with that -- so, pretty significant contribution. So, as you can see from this
that, you know, our costs on this particular park we have -- we have netted out at
213,000 dollars per acre, which is higher than the 142, but it's kind of right on
where our estimates said we were going to be and we have done a good job
leveraging partnerships. So, what we were seeking approval for tonight is the
reimbursement agreement for the Brighton Corporation for 425,000 . We are also
asking for approval of the budget amendment from park impact fees for the
577,184 and, then, also approval of the guaranteed maximum price contract from
the Russell Corporation to construct the park and with that I will stand for
questions.
De Weerd: Mike, when you came last summer and -- and talked about the cost
estimates that you were given, this is coming in below what you thought, wasn't
it?
Barton: This one is -- so, Madam Mayor -- great question. So, the estimate that
we got last summer was for 1,484,152. Slightly less.
De Weerd: Hey.
Barton: So --
De Weerd: Below is below, you know.
Barton: So the other thing that we tried to do with -- with all three of these parks
is -- is kind of leverage timing with, you know, bidding, climate, when every -- all
the contractors had their equipment parked and they were frozen out, we put
these parks out to bid in the middle of December and opened bids in the middle
of January. So, we think we kind of hit the sweet spot where we could get some
-- as favorable pricing as we possibly could.
De Weerd: Council, any questions? Okay.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I move we approve the reimbursement agreement from
Bainbridge between Brighton and the City of Meridian for a not to exceed
425,000 and the budget amendment for Bainbridge Park construction not to
exceed 577,184 and the contract agreement with a guaranteed not to exceed
amount of 1,432,483.
Cavener: Second.
Meridian City Council
February 7, 2017
Page 79 of 89
De Weerd: I have a motion and a second. Any discussion from Council? Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
F. Parks and Recreation Department: Reta Huskey Park
Discussion
1. Budget Amendment for Reta Huskey Park
Construction for a Not-to-Exceed Amount of $103,857
2. Contract Agreement between City of Meridian and
Engineered Structures, Inc. as Construction Manager
for Reta Huskey Park for a Not-to-Exceed
Amount of $1,336,327
Barton: So, the next one is Rita Huskey Park, which is located in the Bellano
Creek Subdivision just north of Ustick on Ten Mile Road and --
De Weerd: Across from the sewage treatment plant.
Barton: Across from the sewer treatment plant. If you remember, the park layout
-- there is three pickleball courts, playground, basketball -- this is the park that
has the connected picnic shelter and restroom layout. There is a couple of
pieces of fitness equipment, walking trails, and open grass -- again, kind of that
multi-generational theme to the park and I have put together the same format
with -- that breaks down the cost for us, the guaranteed maximum price. The
Creason Tiling works that is material only. Architectural and engineering and,
then, those owner provided items, site amenities, site furnishings. So, our
available budget is 1,445,593. We are 103,000 dollars 847 short that we are
asking approval for a budget amendment and as well as -- as the Bainbridge
Park, we have been able to leverage some contributions and partnerships on this
one as well and Coleman Homes has donated to the city eight and a half acres,
then, we put that value at 35,000 an acre, so you have the 297 number. Nampa-
Meridian Irrigation District said that they would use their crews to tile that
Creason Lateral to -- they installed almost a thousand feet of 48 inch pipe with
their crews and they -- they are almost done. They need to build the boxes and
-- and we said -- I have heard prices of 48 inch pipe, labor and material being
about 200 dollars a foot, so I valued -- I valued our -- you know, the hundred
thousand labor and 74,000 for material is right -- it's less than that, but it's a little
Meridian City Council
February 7, 2017
Page 80 of 89
conservative, but still I mean it's a significant contribution from Nampa-Meridian
Irrigation District. Coleman Homes is also paving a significant amount of
pathways in the park. They are connecting the Five Mile Creek pathway from
Bridgetower to Ten Mile and, then, they are also building a ten foot, multi-use
path from that Five Mile Creek up into the site and they have connected that to
Bridgetower through the top of the park. The other thing that Coleman Homes
agreed to is they are going to reimburse us 44,000 dollars for -- for the park
actual engineering. So, we have 500,000 -- 516,000 dollars worth of
partnerships and contributions, which brings our cost per acre down to 182,288.
So, with that, we are requesting approval of the budget amendment from park
impact fees for 103,857 and, then, approval of the guaranteed maximum price
amendment from Engineered Structures, Inc., for the park construction. I will add
that with this park right now we -- the city does not own the lot. The final plat is --
has been signed by the city -- I think a week and a half ago and it's been sent to
the county for signature on the final plat. So, once we get --
De Weerd: And we just heard there is a big backlog.
Barton: Right. We just heard there is a backlog. So, we are thinking that it's
been there a week and a half, maybe by the end of the month, but what we --
what we would like to do -- and we go this by Legal and Purchasing -- is approve
the contract and, then, wait to give them notice to proceed until we own the lot .
The irrigation that we -- we have a donation agreement that's been signed by
both Coleman Homes, which is now Toll Brothers and the city. So, all the terms
and conditions of the donation have been defined . We are waiting on the
signature for the final plan. So, with that I will stand for questions.
De Weerd: Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Question for Legal. It seems interesting. It seems foreign to me. It
doesn't mean the city has done in the past --
Nary: Madam Mayor, Members of the Council, Council Member Cavener. Well,
we had a discussion about proceeding on property that we don't own. We are
not suggesting you proceed on the property you don't own, it's so that you don't
have to have another meeting to approve the contract to, then, proceed on the
contract. So, our -- we had this discussion, myself and Ted and as well as with
Mike, so we aren't really deviating from any other prior practice where we still are
proceeding until we own it. We are just -- we are just getting all of the --
agreements done, because we can always cancel the agreement if necessary. If
something were to fall through we can always cancel that.
Meridian City Council
February 7, 2017
Page 81 of 89
De Weerd: Any further questions? Mrs. Little Roberts.
Little Roberts: Madam Mayor. I move we approve the budget amendment for
Rita Huskey Park construction, not to exceed the amount of 103,300 and -- or
excuse me -- 857 and the contract agreement between the city and ESI's
construction manager for the park not to exceed 1,336 dollars and -- excuse me
-- 333 -- 336 -- okay. I'm tired. 327. But that we wait to proceed until we own
the lot.
Bird: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: There is some energy behind those votes.
Barton: Yeah.
De Weerd: Okay.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
G. Parks and Recreation Department: Hillsdale Park
Discussion
1. Budget Amendment for Hillsdale Park Construction
for a Not-to-Exceed Amount of $280,618
2. Contract Agreement between City of Meridian and
The Russell Corporation as Construction Manager for
Hillsdale Park for a Not-to-Exceed Amount of
$1,551,754
Barton: Getting down to the end here. The next one on the list is Hillsdale Park.
This is the one that's next to the future YMCA and Hillsdale Elementary School in
south Meridian. It's been a while since you have seen the park design, but it's a
little over ten acres. There is a loop walking path with fitness equipment around
it. There is a small -- it's not a splash pad, but it's a couple of hoops that kids can
run through and activate it and two picnic shelt ers. The John Deere tractor
playground that Marty is -- Marty Hill is in love with and some internal circulation
with concrete and different site amenities. Agricultural theme to this. Marty's
brands up in the shelter and some -- some really cool stuff going on. So, same
format with the breakdown, the guaranteed maximum price at preconstruction.
Any owner provided site furnishings and, then, we broke out owner -provided
Meridian City Council
February 7, 2017
Page 82 of 89
trees and that will make sense in the donation area. So, we have an existing
budget of 1,449,642. We are asking approval for a budget amendment of
280,618. The contributions and partnerships -- we have a land donation of ten
acres from -- it's going to be from the YMCA, but it really came from Marty Hill to
begin with. We have -- a tree donation from Jayker Wholesale Nursery for
almost 10,000 dollars and if we -- we factored in the park parking lot that we are
not going to build, because we are going to utilize the YMCA and the school
parking lot. We figured that if we were to build 30 spaces at -- to serve a ten acre
park, that we put a value of 4,000 dollars a parking space on that. So, we --
that's how we arrived at that number. So, the contributions and partnerships on
this are close to 500,000 -- 479,576, for a cost of 173,000 dollars per acre.
De Weerd: Council, any questions? Okay.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I move we approve the budget amendment for Hillsdale Park
construction for a not to exceed amount of 280,618 and contract agreement
between the City of Meridian and Russell Corp for the construction management
of Hillsdale Park not to exceed 1,551,754 dollars.
Bird: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Thank you, Mike.
Barton: Thank you very much.
De Weerd: Okay. Item 10-A is Ordinance 17-1721. Mr. Clerk, will you, please,
read this by title.
Item 10: Ordinances
A. Ordinance No. 17-1721: An Ordinance (H-2016-0120
Black Cat and Chinden) FOR ANNEXATION OF A
PARCEL OF LAND BEING LOT 1, BLOCK 1 OF RAMBO
Meridian City Council
February 7, 2017
Page 83 of 89
SUBDIVISION AS FILED IN BOOK 63 OF PLATS AT
PAGES 6368 AND 6369, RECORDS OF ADA COUNTY,
IDAHO AND A PORTION OF THE NW ¼ OF THE NW ¼
OF SECTION 27, ALL LOCATED IN THE NW ¼ OF THE
NW ¼ OF SECTION 27, TOWNSHIP 4 NORTH, RANGE 1
WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS
DESCRIBED IN ATTACHMENT “A” AND ANNEXING
CERTAIN LANDS AND TERRITORY, SITUATED IN ADA
COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS
TO THE CORPORATE LIMITS OF THE CITY OF
MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN;
ESTABLISHING AND DETERMINING THE LAND USE
ZONING CLASSIFICATION OF SAID LANDS
FROM RUT TO L-O (LIMITED OFFICE DISTRICT) IN THE
MERIDIAN CITY CODE; PROVIDING THAT COPIES OF
THIS ORDINANCE SHALL BE FILED WITH THE ADA
COUNTY ASSESSOR, THE ADA COUNTY RECORDER,
AND THE IDAHO STATE TAX COMMISSION, AS
REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY
OF THE ORDINANCE; AND PROVIDING FOR
A WAIVER OF THE READING RULES; AND PROVIDING
AN EFFECTIVE DATE.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1721: An
Ordinance file number H-2016-0120, Black Cat and Chinden, for annexation of a
parcel of land being Lot 1, Block 1, of Rambo Subdivision, as filed in Book 63 of
Plats at Pages 6368 and 6369, Records of Ada County, Idaho, and a portion of
the NW ¼ of the NW ¼ of Section 27, all located in the NW ¼ of the NW ¼ of
Section 27, Township 4 North, Range 1 West, Boise meridian, Ada County,
Idaho, as described in Attachment “A” and annexing certain lands and territory,
situated in in Ada county, Idaho, and adjacent and contiguous to the corporate
limits of the City of Meridian, as requested by the City of Meridian; establishing
and determining the land use zoning classification of said lands from RUT to L-O
(Limited Office District) in the Meridian City Code; providing that copies of this
Ordinance shall be filed with the Ada County Assessor, the Ada County
Recorder, and The Idaho State Tax Commission, as required by law; and
providing for a summary of the ordinance; and providing for a waiver of the
reading rules; and providing an effective date.
De Weerd: Thank you. Council, do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 17-1721 with suspension of rules.
Meridian City Council
February 7, 2017
Page 84 of 89
Cavener: Second.
Little Roberts: Second.
De Weerd: I have a motion and a second to approve Item 10-A. Mr. Clerk, will
you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Ordinance No. 17-1722: An Ordinance (H-2016-0112
Movado Estates Subdivision) FOR ANNEXATION FOR A
PARCEL LOCATED IN THE NE ¼ OF SECTION 21,
TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE
MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN
ATTACHMENT “A” AND ANNEXING CERTAIN LANDS
AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO,
AND ADJACENT AND CONTIGUOUS TO THE
CORPORATE LIMITS OF THE CITY OF MERIDIAN AS
REQUESTED BY THE CITY OF MERIDIAN;
ESTABLISHING AND DETERMINING THE LAND USE
ZONING CLASSIFICATION OF SAID LANDS FROM RUT
TO R-8 (MEDIUM DENSITY RESIDENTIAL DISTRICT)
(58.64 ACRES) AND R-15 (MEDIUM HIGH DENSITY
RESIDENTIAL DISTRICT)(44.05 ACRES) IN THE
MERIDIAN CITY CODE; PROVIDING THAT COPIES OF
THIS ORDINANCE SHALL BE FILED WITH THE ADA
COUNTY ASSESSOR, THE ADA COUNTY RECORDER,
AND THE IDAHO STATE TAX COMMISSION, AS
REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY
OF THE ORDINANCE; AND PROVIDING FOR A WAIVER
OF THE READING RULES; AND PROVIDING AN
EFFECTIVE DATE.
De Weerd: Item 10-B is Ordinance 17-1722. Mr. Clerk.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1722: An
ordinance file number H-2016-0112, Movado Estates Subdivision, for annexation
for a parcel located in the NE ¼ of Section 21, Township 3 North, Range 1 East,
Boise meridian, Ada county, Idaho, as described in Attachment “A” and
Meridian City Council
February 7, 2017
Page 85 of 89
annexing certain lands and territory, situated in Ada county, Idaho, and adjacent
and contiguous to the corporate limits of the City of Meridian, as requested by the
City of Meridian; establishing and determining the land use zoning classification
of said lands from RUT to R-8 (Medium Density Residential District) (58.64
acres) and R-15 (Medium High Density Residential District) (44.05 acres) in the
Meridian City Code; providing that copies of this ordinance shall be filed with the
Ada County Assessor, the Ada County Recorder, and the Idaho State Tax
Commission, as required by law; and providing for a summary of the ordinance;
and providing for a waiver of the reading rules; and providing an effective date.
De Weerd: Council, do I have a motion on this item?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 17-1722 with suspension of rules.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 10-B. Mr. Clerk, will
you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Ordinance No. 17-1723: An Ordinance (H-2016-0111 –
Linder Road Apartments) FOR ANNEXATION AND
REZONE OF A PARCEL OF LAND LOCATED IN THE NW
¼ OF SECTION 24, TOWNSHIP 3 NORTH, RANGE 1
WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS
DESCRIBED IN ATTACHMENT “A” AND ANNEXING
CERTAIN LANDS AND TERRITORY, SITUATED IN ADA
COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS
TO THE CORPORATE LIMITS OF THE CITY OF
MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN;
ESTABLISHING AND DETERMINING THE LAND USE
ZONING CLASSIFICATION OF SAID LANDS FROM RUT
TO R-15 (MEDIUM HIGH DENSITY RESIDENTIAL)
DISTRICTS IN THE MERIDIAN CITY CODE; PROVIDING
THAT COPIES OF THIS ORDINANCE SHALL BE FILED
WITH THE ADA COUNTY ASSESSOR, THE ADA
Meridian City Council
February 7, 2017
Page 86 of 89
COUNTY RECORDER, AND THE IDAHO STATE TAX
COMMISSION, AS REQUIRED BY LAW; AND PROVIDING
FOR A SUMMARY OF THE ORDINANCE; AND
PROVIDING FOR A WAIVER OF THE READING RULES;
AND PROVIDING AN EFFECTIVE DATE.
De Weerd: Item 10-C is Ordinance 17-1723. Mr. Clerk, will you, please, read
this by title.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1723: An
Ordinance file number H-2016-0111, Linder Road Apartments, for annexation
and rezone of a parcel of land located in the NW ¼ of Section 24, Township 3
North, Range 1 West, Boise meridian, Ada County, Idaho, as described in
Attachment “A” and annexing certain lands and territory, situated in Ada county,
Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian
as requested by the City of Meridian; establishing and determining the land use
zoning classification of said lands from RUT to R-15 (Medium High Density
Residential Districts) in the Meridian City Code; providing that copies of this
ordinance shall be filed with the Ada County Assessor, the Ada County Recorder,
and the Idaho State Tax Commission, as required by law; and providing for a
summary of the ordinance; and providing for a waiver of the reading rules; and
providing an effective date.
De Weerd: You have heard Item 10-C read by title.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 17-1723 with suspension of rules.
Little Roberts: Second.
De Weerd: I have a motion and a second to approve 10 -C. Mr. Clerk, will you
call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 11: Future Meeting Topics
De Weerd: Any items for Item 11? Any items for Item 11?
Meridian City Council
February 7, 2017
Page 87 of 89
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Madam Mayor, thank you for having members of ACHD here tonight. I
think having some feedback from them was insightful. I was hoping that maybe
we could invite a representative from ACHD either President Woods or one of the
staff members prior to our budget season and maybe prior to theirs to provide an
update on the lessons learned that they have discussed in light of this recent
storm. There may be some budget impacts for us in future years and I would
love to hear what their thoughts are before our budget hearing.
De Weerd: I think that would be excellent, because I -- I do think there is
additional conversation needed on the sidewalk issue, as you probably read in
the article about the enforcement aspect of it, I know our Police Department has
concerns and so does our Legal team on the enforcement of -- of shoveling your
sidewalk. So, they are -- we have already had some of that discussion and I do
think it needs to come back.
Cavener: Great.
De Weerd: Okay.
Cavener: One more thing, Madam Mayor, if I may have a quick moment of
privilege. I was able to attend Councilman Ismael Fernandez's funeral last Friday
representing the City of Meridian. I had the great pleasure of working with
Councilman Fernandez on the VRT board. As a young leader, one who -- he
and I had spirited conversations often on opposite sides of many issues . His
presence will be lost. I think he is a great representation of what young leaders
are and just an encouragement to all of us to wear your seatbelt. He will be
missed.
De Weerd: You know -- and he had his seatbelt on.
Cavener: Madam Mayor, from what I have heard from the insurance company is
that the official file -- what was reported in the newspaper that he was wearing a
seatbelt, that in all actuality he was not. It's just disheartening to hear.
De Weerd: That is.
Bird: Do they have any idea why he veered over the center line or anything? I
know he wasn't drinking.
Cavener: It was not something that I had -- had looked into directly.
Meridian City Council
February 7, 2017
Page 88 of 89
De Weerd: Well, thank you for representing our city and conveying our -- our
condolences. It was a big loss. He has come to several of our MYAC meetings.
Huge advocate for the anti-bully type of activities and certainly in prevention
activities as it relates to suicide, so I appreciate that.
Item 12: Amended Executive Session per Idaho State Code 74-206(1)(f)
and 74-206(1)(d); (f): To communicate with legal counsel for
the public agency to discuss the legal ramifications of and
legal options for pending litigation; (d): To consider records
that are exempt from disclosure as provided in chapter 1, Title
74, Idaho Code.
De Weerd: Item 12 is our Executive Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Before I make the motion, I want to say thank you to two of our Councilmen
that went out --
De Weerd: And shoveled.
Bird: -- on a distress call from a citizen and shoveled the snow off a sidewalk.
Thank you two young guys.
De Weerd: Yeah. You young -- young bucks.
Bird: And next it snows you can come over to my house.
De Weerd: We are going to hire you out, actually.
Palmer: Madam Mayor.
De Weerd: Mr. Palmer.
Palmer: We just felt it was -- given everything that has happened it wasn't -- we
didn't want to just send code enforcement. But for Councilman Bird we would.
De Weerd: You would send code enforcement?
Palmer: Yeah. Yeah. We didn't know the guy's story, just -- just didn't want to
have to make a scene, just take care of it and move on.
Bird: You did a -- thank you guys anyway. Very nice representation from the
Council. Madam Mayor?
Meridian City Council
February 7, 2017
Page 89 of 89
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code (1)(d), (1)(f).
Borton: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, absent; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: And we had enthusiastic ayes and maybe reluctant ones. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSION: (10:18 p.m. to 10:58 p.m.)
(Proceedings not recorded.)
MEETING ADJOURNED AT 10:58 P.M.
(AU
I "T Wk•]cir_1►71Iif) VAre1M.►L-=1c1 91
ATTEST:
LE OF THESE PROCEEDINGS)
C. JAS COLff$, CITY CLERK
DATE APPROVED
/� r7lvuf o
/ W
E jD1AN�.
SEAL �'�/
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 5B
PROJECT NUMBER:
ITEM TITLE: Minutes of February 14, 2017
Approve Minutes of February 14, 2017 City Council Workshop Meeting
MEETING NOTES
ua APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE;
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Workshop
February 14, 2017
Page 35 of 36
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 5:51 P.M.
(AUDIO REC L2D-fNC JaN FILE OF THESE PROCEEDINGS)
/ a / 7
MAYOR TAMVE WEERD DATE APPROVED
ATTEST: 70,RT
Of
C. JAY LES I Y CLERK�
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 5C
PROJECT NUMBER:
ITEM TITLE: Task Order 10614.c
Approval of Task Order 10614.c for Professional Services for "Black Cat Trunk Sewer
Phase 5 -Construction Services" to J -U -B Engineers, Inc. for the Not -To -Exceed amount of
$61,118.00. This Task Order is issued in conjunction with the Master Agreement with J -U -B
dated October 3, 2016
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Brent Blake, Project Manager
Date: 2/22/2017
Re: February 28 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 28 th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10614.c for Professional Services for “Black Cat Trunk Sewer
Phase 5-Construction Services” to J-U-B Engineers, Inc. for the Not-To-Exceed
amount of $61,118.00. This Task Order is issued in conjunction with the Master
Agreement with J-U-B dated October 3, 2016.
Recommended Council Action: Approval of Task Order 10614.c to J-U-B
Engineers, Inc. for the Not-To-Exceed amount of $61,118.00 and authorize the
Purchasing Manager to sign Purchase Order for the Not-to-Exceed amount of
$61,118.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
E IDIA
PubIic I DAHO
Works Department
Moyor Tommy de Weerd
Glty Gcuncll llcrnbertr
Keith Eird
Joe Borton
Luhe Covener
Geneiit Mllom
Anne Little Robertt
Ty Polmer
TO Mayor'lammy de Weerd
Members of the City Council
FROM: BRENTBLAKE
DATEr February 10,2017
STTBJECT:BLACK CAT SEWER TRUNK.PHASE 5 CONSTRUCTION SERVICES
TASK ORDER, ACCORDING TO THE MASTER AGREEMENT WITH
JUB ENGINEERS DATED OCTOBER 3,2016, FOR A NOT TO EXCEED
AMOUNT OF $61,118.00
RtrQUESTED COUNCIL DATE: February 21,2017
I. RECONIMENDED ACTION
A. Move to:
1. Approve the Construction Services Task Order with JUB Engineers.
2. Authorize the Mayor to sign the Task Order.
II. DEPARTMENTCONTACTPERSONS
Brent Blake, Project Manager
Kyle Radek, Asst. City Engineer
Warren Stewart, PW Engineering Manager
489-0340
489-0343
489-03s0
III. DESCRIPTION
Page I of 3
A. Background
A new'l'runk Sewer exlension project is part of the conmitments the City has
made to extend services to South Meridian and has a two-year timeframe for
completion. This extension of the South Meridian Black Cat Trunk Sewer starts
at the intersection of Victory and Meridian Roads and runs south to
approxinately 1,600 feet south of Amity Road. Overall, the project encompasses
approximately 8,400 lineal feet of 24-inch trunk sewer and 1,500 lineal feet of
I2-inch gravity sewer. The termination of this Trunk Sewer will be located
approximately a quarter of a mile south of Amity Road to the west of Meridian
Road.
B. Pronosed Proiect
This task order will include bidding and construction services in which JUB
Engineers will assist the City. JUB Engineers will respond to technical
questions, attend meetings, and prepare addenda during the bidding phase. JUB
Engineers will also perform control staking, attend construction meetings as
needed, review shop drawings, provide record drawings, and assist with project
close-out procedures during the construction phase.
IV. IMPACT
A. Strateqic Impact:
The agreement will allow the City to construct and maintain the above described
Sewer Trunk and also provide necessary sewer infrastructure to valued
customers. Extension ofthe Sewer Trunk is in direct alignment with the Public
Works mission to anticipate, plan, and provide exemplary public services and
facilities that support the needs ofa growing community.
B. Fiscal Impact:
(Sewer Main Extensions 3590-93 505)
Cost FY2017
Bidding and Construction Services
Total
$61.118.00
$61,1 18.00
V. ALTERNATIVES
A. The Council could decide to not approve the agreement which may cause
problems in the future related to construction schedule, project close-out,
record drawings, etc..
VI. TIME CONSTRAINTS
Time is ofthe essence with regard to Council's approval of this agreement due to the
commitments the City has made to extend services to South Meridian with a two-
year completion deadline which staded on January 20,2016.
ViI. LIST OF ATTACHME,NTS
A. Task Order and esti
Approved for Council Agenda:
PaEe 2 of 3
t7
documents.
TASK ORDER NO. 10614.c
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL. SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND JUB ENGINEERS, INC (ENGINEER)
This Task Order is made this day of February 2617 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the
State of Idaho, hereinafter referred to as "City", and accepted by (JUB ENGINEERS,
INC), hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant
and conditions contained in the Master Agreement (category 2C) between the above
mentioned parties dated October 3, 2616. The Project Name for this Task Order
16614.c is as follows:
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER PHASE &CONSTRUCTION SERVICES
J -U -B Engineers, Inc. will provide bidding and construction support services as
described herein.
.SCOPE OF WORK
Task 'i — Bidding Services and Construction Services
J -U -B will furnish the services specifically limited to the following at a time and
materials, not to exceed basis.
• Bidding Services
o J -U -B will assist the City in responding to technical questions that the City
is unable to answer through review of the Contract Documents for City's
use in preparation of addenda.
o J -U -B will attend a pre-bid meeting to assist in answering bidders'
questions and may advise on preparation of any addenda necessary
during the bid process.
o If requested by the City, J -U -B will review Bidder qualifications and provide
a recommendation for contract award.
Task Order 10614.c Black Cat Trunk Sewer — Bidding and Construction Services
Page 1 of 6
J•U-B Engineers, INC.
a Construction Services: J-U-B's project manager/engineer will be available
during construction to assist the CITY as described below or specifically
requested by the CITY:
o Construction Assistance: J-U-B's project manager will be available during
construction as requested by the CITY. ltems that will be included in this
portion of the task may include:
Shop Drawing and Product Data Reviews: J-U-B will review shop
drawing and product data submittals for compliance with the design
and contract documents.
Construction Administration: As requested by the City, J-U-B will
assist the City in review of claims, change order and work directive
preparation, address questions or RFI's, and other construction
ad ministration activities.
a
a Construction Meetings: At the request of the CITY's PM, J-U-B's
project manager will attend construction progress meetings, agency
meetings, landowner meetings, etc.
o Construction Control Staking: J-U-B shall provide one (1) set of control
staking for each phase of the project for the Contractor's reference. The
Contractor shall be responsible for protection of the staking and
performing independent QA/QC of the control as the work progresses, and
if disturbance has occurred. Re-establishment of the control will be
performed on an additional time and materials. Control will consist of
offset stakes to each manhole & sleeve-end for sewer and centerline &
offsets on approximately 50' stations for access roads.
Close-out Procedures: J-U-B may conduct a walk through with the City
and prepare a tentative punch list to supplement the City's RPR list.
o
o Record Survey: Upon completion of the work, J-U-B will complete a
survey of the work to include the rim elevations of all the manholes
installed and will dip each manhole to determine the elevation of the
flowline inverts.
o Record Drawings: J-U-B will prepare record drawings from drawings
received from the Contractor, City's RPR, and J-U-B's record survey
information and per the CITY'S Record Drawing Requirements.
Task Order 10614.c Black Cat Trunk Sewer - Bidding and Construdion Services
J-U-B Engineers, lNC.
Page 2 of 6
o Preconstruction Conference: J-U-B will attend the pre-construction
conference with the contractor, CITY and agencies.
Deliverables
a
a
One (1) paper set of the proposed record drawings to be reviewed by the CITY
prior to submitting the final as shown below.
Three (3) sets of 22"x34" record drawings. Each sheet will be sealed by a
professional engineer with J-U-B standard disclaimer.
Two (2) CD's:
o One (1) will have the complete set of drawings in PDF format for submittal
to DEQ.
One (1) will have the complete set of drawings in PDF and AutoCAD
format for City use.
o
Task 2 - Geotechnical Engineering Support Services
J-U-B will furnish the services specifically limited to the following at a time and
materials, not to exceed basis.
J-U-B will provide the CITY with answers to technical questions,
submittals, meetings, or site visits as requested. An assumed level of
effort is shown on labor-hour estimate.
RESPONSIBILITIES & ASSUMPTIONS
While preparing our scope of services and fee estimate, we have made the following
assumptions:
1. The City will provide the following during the bidding and construction
process:
a) All bidding and contract documents including, but not limited to,
advertisement for bids, bid forms, contacts/agreements, condition of the
contract, award, bonding and insurance requirements.
b) lncorporate J-U-B's technical specifications and drawings into Bidding and
Contract Document using the City's contracting boiler plate to bid the
construction of the project.
c) Provide all administration to bid the project.
d) The CITY will distribute the Bidding and Contract Documents for the
construction of the facility.
Task Order 106'14.c Black Cat Trunk Sewer - Bidding and Conskuclion SeNic€s
J-U-B Engineers, lNC.
o
Page 3 of 6
e) Following a review of the bids received for the construction of the facility,
the CITY will award and execute the Agreement with the successful
bidder.
f) During construction of the project the City will provide construction
engineering, administration and observation services as necessary, unless
the City directs J-U-B to provide these as additional services.
2. Project Assumptions:
b) Exact locations of utilities are not known and may affect the alignment
during construction.
c) The Contractor will provide all sewer grades staking as required to
construct the project. All grade checking and transferring of lines and
grades from the control staking shall be the responsibility of the
Contractor. J-U-B will provide initial control survey as described herein.
d) The fee estimate is based on an assumed level of effort and construction
completion timeframe. Construction support can vary depending on the
work execution performance of the CITY's retained contractor, site
conditions, weather, etc.
e) Limitation of Authority: J-U-B shall not
i. Authorize any deviation from the Contract Documents or
substitution of materials or equipment (including "or-equal" items)
without approval from the CITY's PM.
.Exceed limitation of J-U-B's authority as set forth in the Task Order
and Professional Services Term Agreement.
t.Undertake any of the responsibilities of the Contracto(s) or
suppliers.
Advise on, issue directions relative to, or assume control over any
aspect ofthe means, methods, techniques, sequences, or
procedures of construction or of the Work, unless such advice or
directions are specifically required by the Contract Documents.
v. Advise on, issue directions regarding, or assume control over
safety practices, precautions, and programs in connection with the
activities or operations of the CITY or Contractor.
Task Order 10614.c Black Cat Trunk Sewer - Biddinq and Construction Services
page 4 of 6
J-U-B Engineers, lNC.
IV
a) The project will be bid and constructed in two phases with the first phase
construction commencing in February 2017.
vt.Participate in specialized field or laboratory tests or inspections
conducted by others, except as specifically authorized.
vll Accept shop drawings or submittals from anyone other than the
CITY.
v Authorize the CITY to occupy the Work in whole or in part.
tx Act as the construction Contractor's Quality Control manager or
superintendent.
Approve the suitability of by-passing pumping or dewatering plans,
and shoring plans.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by March
L2017 andresultinginFinal Designbeingcompletedby April 1.2017. ANTPissued
on a different date will change the schedule accordingly.
The NolTo-Exceed amount to complete all services listed above for this Task Order
10614.c is sixty-one thousand one hundred eighteen dollars ($61,118.00). No
compensation will be paid over the Not-to-Exceed amount without prior written approval
by the City in the form of a Change Order. Travel and meals are excluded from this
Task Order unless explicitly listed in the Scope of Services AND Payment Schedule.
Task Order 10614.c Black cat Trunk Sewer - Bidding and Construdion Services
J-U-B Engineers, lNC.
x
COMPENSATION AND COMPLETION SCHEDULE
Task Description Compensation
1 Completed as required
by CITY's bidding and
contract award
schedules.
Geotechnical Engineering Support
Services
Completed as required
during the construction
phase
Compensation
in Task 1
amount
TASK ORDER TOTAL: $61,118.00
Page 5 of 6
Due Date
Bidding and Construction
Services $61,118.00
2
CITY OF MERIDIAN
BY:
TAMMY de *A
WE, MAYOR
Dated:—? z D V )q/ Z_
Attest:
c.jAy coLEs, C' Clerk
Purchasin ,AppyI
B Y 7
KEIT�Ar, Pdn?ofig Manager
City Project Manager
Brent Blake
J -U-8 ENGINEERS, INC.
z Oe A
BY.,,
Dated:
ly of
IDAHO
SEAL
a
Depa e4t Appr vL
BY: ST
WA R N STEWART, City Engii
neer
Dated:
Task Order 10614.c Black Cat Trunk Sftw — Bidding and Construction services
Page 6 of 6
J -u -B Engineem, INC.
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A
Payment and Performance Bonds Received (Date): Rating:
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$61,118 Brent Blake
If yes, has policy been purchased?
JUB Engineers
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3590
93505
10614.c
TASK ORDER
2C
RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
Comparable to time and materials of past projects with the same consultant.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Kyle Radek 2/8/2017
February 23, 2017
I. PROJECT INFORMATION
4/1/2017
N/A
$3,500,000
2/7/2017 Public Works
Black Cat Sewer Trunk - Phase 5 (Construction Services)
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
This is a Task Order so N/A
10/3/2016
N/A N/A N/A N/A
Goodstanding N/A N/A
Statement of Revenues and Expenditures Rev
City Of lr6lj.dj.rn
aDd Exp Report - Sandra - Unposted Tlansactions Included In Report
60 - Ente4rriae Fund
- l{ll CoDat uction Ploj.cta
L0/l/2016 rt'rougtl 9 /30 /2OL'7
Br.rdget with
Amendments
Current Year
Actual
Budget
Remaining
3s90
Frorn
93505
Capltal OutIay
sewer Lirle Extensi.ons
Total CapitaL Outlay
4,514, O24.00
4,5'74,824.OO
DEPT EXPENDITURES
TOTAL EXPENDITURES
138,2',7 4.24 553,450.24
563, 450.24
563,454 -24
563 454.24
4,5',7 4 824 -04
5'14 824 -00
Date. 2/21/11 10:42:02 AM
5,134,2'74.24
5,138,2'14 -24
s , !3-? ,31L?!_
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 5D
PROJECT NUMBER:
ITEM TITLE:
Approval of a Sole Source Purchase for a Flygt 4630 Mixer for the WWTP Replacement
Equipment from Utility Management System for the Not -to -Exceed amount $10,723.60
MEETING NOTES
u pPPROYED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C.Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Laurelei McVey, Waste Water Superintendent
Date: 2-17-17
Re: February 28th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 28th City Council Consent Agenda for Council’s consideration.
Approval of a Sole Source Purchase for a Flygt 4630 Mixer for the WWTP
Replacement Equipment from Utility Management System for the Not-to-Exceed
amount $10,723.60.
Recommended Council Action: Approval of Sole Source Procurement upon
completion of advertising per Idaho State Statute 67-2808. This purchase is
part of the approved 2017 Budget.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
a xylem brand
Ilark A Sbalr
SE Tcrritory }lanagcr
xylem Inc
ITT Flrgl Products
766 N Sand) I-N
Elkhorn WI 5l l2l
Cell262227 3163
Please be advised that Utility Management System is the only authorized Sales distributor for
Flygt Products manufactured by Xylem Inc. covering the States of Utah, part of Wyoming and
Part of Idaho which includes Meridian . UMS staff is properly trained to provide you with the
best possible Flygt product engineering available.
mark.shaw@ xyleminc.conr
February 13,2017
Sole Source Flygt distributor;
Thank you for your interest in Flygt Products and Services. Please call if we can be of any
further help.
Sincerely,
rtlqLft A Sfrur
Mark A Shaw
SE Tenitory Manager
Flygt Products
Xylem Inc.
262227 3763
r&>
E IDIAN
PURCHASING AGENT
33 East Broadway Avenue
Meridian, lD 83642
Phone: 208-888-4433 Fax: 208-8874813
Date: 111912017
Item or Service: Fl t Mixers
Item is available from only one vendor. ltem is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
N
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additionat pages if needed)
The Wastewater Resource Recovery Facility is requesting a sole source for Flygt mixers. Theplant currently has 23 Flygt Mixers installed at the facility. Competitively biddin{these mixers
openly for alternative brands/types of mixers is impractical and disadvantageou-s for the City.
These mixers are critical pieces of equipment that are installed in the secondary treatmentsystem. They have been designed and installed based on Flygt specifications. Allowing another
type/brand of mixer would result in several things that are
"o"t
prohiUitiv" and potentially
damaging to the treatment process.
1.) Flygt mixers use specific control systems that have been installed at the facility. If anothermixer were to be installed, new controls would also have to be installed at a cdst each timewe changed out a mixer.
2.) Flygt mixers are installed on specific brackets and mounting systems that have been installedat the facility. lf another.mixer were to be installed, it would-necessitate iat<ing Oown anentire aeration basin and installing new brackets and mounts. This would be"at a substantial
^ . 99st to the City and potentially impact proper operation of the facility.
3 ) Flygt mixers were used in the.h.ydraulic and mixing designs of the facility. lnstalling anothertype of mixer would requlre additional engineeringleffortlo ensure the niixer couta meet
. . desigrr.criteria developed for proper operition of i=he facility.
4.) The.city currenfly keeps one spare Flygt mixer on hand, which is able to be direcfly swappedinto the place of any of the 20+. mixers ihat goes down. This is a critical piece of equipmentand the city has deemed keeping an inventory of critical equipment on nlnJis paramount. ran alternative mixer were purchased, a second spare mixei oi tnrt .rmulvpe-would also
CITY OF MERIDIAN
SOLE SOURCE FORM
Sole Source:
need to be placed in stock, adding to the cost and storage requirements for the City. The City
would still need to maintain a spare Flygt mixer as well to serve as standby for the 20+
remaining mixers.
5.) Flygt mixers are supplied by a single vendor in this area, Utility Management Systems
(UMS), so the City is unable to obtain multiple quotes on Flygt mixers.
CERTIFICATION:
I am aware of the requirements set forth in lhe City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for juslification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that lhis justiflcation for sole source/sole brand meets the City's criteria and is accurate.
Lar"elt"
Requestor (P
rtment Man r Signa re
Council Approval
Date:
Purchasin o
Approval:
Purchasing Manager
SOLE SOURCE/BRAND EXAMPLES.
SOLE SOURCE:
Only one ('1 ) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes
of this definition, only one (1) vendor shall refer to situations where there is only one 1i; source
reasonably available and shall include, but not be limited to, the following situations:(i) Where property is required to respond to a life-threatening situation or a situation which is
immediately detrimental to the public welfare or property;(ii) Where the compatibility of equipment, components, accessories, computer software, replacement
parts or service is the paramount consideration;
(iii) Where a sole supplier's item is needed for trial use or testing;(iv) The purchase of mass-produced movies, videos, books or other copyrighted materials;(v) The purchase of property for which it is determined there is no functionil equivalent;(vi) The purchase of public utility services;
(vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision
facility; or
(viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the
circumstances.
THE FOLLOWING ARE NOT REASONS FOR SOLE SOURCE
a) Personal preference for a product or vendor.
b) cost, past performance, local presence, delivery etc. These are award criteria to
be used in a competitive bid process.
c) Specifications that exceed requested performance.
city Of uaridian
Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions rncluded In Report
50 - Enterpris€ nrnd
3510 - llli treat-nent Plant
Fxom lA/l/2076 Thro[gh 9 /3A /2011
Budget with Current Year
Actual
Budget
Remaining
54000
OPERATING COSTS
Equipment & SuppLies
Total OPEITATING COSTS
3i, 482- 1L
33, 082. 13
135 000.00 101.917.87
t07,9t1 .8t
DEPT EXPENDITURES
TOTAL EXPENDITURES
:3 082.13 !41,911 .e]
082.73 141,9L-1 .81
Date. 2/3/11 03 r13:5? AU
135,000.00
-- 1i!4p.!o
135,000.00
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 5E
PROJECT NUMBER:
ITEM TITLE: Front End Wheel Loader
Approval of Award of Bid and Purchase Order for one (1) Front End Wheel Loader
Equipment from Western States Equipment Co. and authorize the Purchasing Manager
to sign Purchase Order #17-0207 for a Not -To -Exceed amount of $109,850.00
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C. Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Dennis Teller, Brian Kerr
Date: 02/17/2017
Re: February 28TH City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 28th City Council Consent Agenda for Council’s consideration.
Approval of Award of Bid and Purchase Order for one (1) Front End Wheel Loader
Equipment from Western States Equipment Co. and authorize the Purchasing
Manager to sign Purchase Order #17-0207 for a Not-To-Exceed amount of
$109,850.00.
Recommended Council Action: Approval of Award of Bid and Purchase Order
to Western States Equipment Co. for the Not-To-Exceed amount of $109,850.00
for a new Caterpillar 914M Wheel Loader. Also authorize the Purchasing
Manager to sign the Purchase Order. This purchase is part of the approved
2017 Budget.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
E
IDAH O
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN, ID 83642
(208) 888-4,133
Vendor Address:
WESTERN STATES EQUIPMENT CO
PO BOX 3805
SEATTLE, WA 98124-3805
Description
Front End Loader w accessory forks
Special lnstructions
IDIAN
Purchase Order 2121t2017
Attention: Brian Kerr
Billing
Address:
Attn: Finance
33 E Broadway Ave
Meridian, lD 83642
Shipping
Address:
City of N,4eridian
Water Department
2235 NW 8th
Meridian, lD 83646
Shipping Method:
FOB:
Unil
truck
destination
Quantity Unit Price
1.00 109,850.00
Purchase Order Total
17-0207
Total
109,850.00
$109,850.00
Ea
Conf PO per bid WTR-1706-1071s.rb by Western States Equipment Co. dated 2l1gl17 . Aploved by Councit 2l2ttlTNolto-Exceed $1 09,850.00 60-3420-94400-1 0715.rb Case Mgmt 55859
Purchasing Manager:_
BID RESULTS
Si
g
n
e
d
Pu
b
l
i
c
A
g
e
n
c
y
C
l
a
u
s
e
X X
X X
X O
Attest:
Western States
VENDOR
NC Machinery
Wheeler Cat
Opened by:
$114,240.00
$109,850.00
BID AMOUNT
$125,974.00
DUE DATE & TIME: February 13, 2017 2:30
BID NUMBER: WTR-1706-10715.rb
BID NAME: Front End Wheel Loader
City Of Meridian
Statement of Revenues and Expen,lrrr{res - Rev and Exp Report - Sandra - UirE -'d Transactions Included In Report
60 - Enterplise Eund
3{20 - wat6! - Distribution
Ftott la /l/2016 Through 9/30/2017
Budget with Current Year
ActuaI
Budget
Remaining
94400
DF:PT EXPENDTTI]RES
TOTAL EXPENDITURES
Capitaf Outlay
Capital - Equipment
Total capj.tal Outlay 120,000.00
9,361 .40
9,361 .44
9,361 .40
110, 632.6q
110, 632.6!
120,00_0_.0r0 110,532.60
9,361 .44 110 632.60
DaLet l/24/7-1 11r09:40 AM
120,000.00
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 5F
PROJECT NUMBER:
ITEM TITLE: Approval of Purchase Order for Fire Engine Extrication Tools
Award of Bid and Approval of Purchase Order for Fire Engine Extrication Tools from L.N.
Curtis & Sons for a Not -to -Exceed amount of $71,280.00 and authorize the Purchasing
Manager to sign Purchase Order # 17-0212 for the Not -to -Exceed amount of $71,280.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C. Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: David Jones, Deputy Chief Operations
Date: 02/17/2017
Re: February 28th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 28th City Council Consent Agenda for Council’s consideration.
Award of Bid and Approval of Purchase Order for Fire Engine Extrication Tools from
L.N. Curtis & Sons for a Not-to-Exceed amount of $71,280.00 and authorize the
Purchasing Manager to sign Purchase Order #17-0212 for the Not-to-Exceed amount
of $71,280.00.
Recommended Council Action: Approval of Award of Bid and Purchase Order
to L.N. Curtis & Sons for the Not-To-Exceed amount of $71,280.00 for four (4)
Electro-Hydraulic Spreaders, four (4) Electro-Hydraulic Cutters and four (4)
110v Adapters. Also authorize the Purchasing Manager to sign the Purchase
Order. This purchase is part of the approved 2017 Budget.
Thank you for your consideration.
City of Meridian Purchasing Dept.
E
IDAH O
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN, ID 83642
(208) 888-4433
Vendor Address:
L.N. CURTIS AND SONS
CURTIS BLUE LINE
CURTIS TOOLS FOR HEROES
DEPr 34921
PO BOX 39000
sAN FRANCTSCO, CA 94ffi"ri01;on
Cutter, Spreader, 110v Adapter
Cutter, Spreader, 110v Adapter
Cutter, Spreader, 110v Adapter
Cutter, Spreader, 110v Adapter
Special lnstructions
PUrChaSe Order 2t28t2o17
Attention: David Jones
IDIAN
17-O212
Billing
Address:
Shipping
Add ress:
Attn: Finance
33 E Broadway Ave
Meridian, lD 83642
City of l\,4eridian Fire Dept.
33 E. Broadway Ave, Ste.2'10
Meridian, lD 83642
17 ,820.00
17,820.O0
17,820.00
17 ,820.OO
17,820.00
17,820.00
17,820.00
17 ,820.00
$71,280.00
Total
LS
LS
LS
1.00
1.00
1.00
1.00
Purchase Order Total
Conf PO per bid FD-1718-10732 by L.N. Curtis & Sons dated 2tgt17. Council approved 2lZBt17 Not-to-Exceed g21,280.00 CaseMgmt 55728 0'l -2211-94400-10732 $1 7,820.00 o't-2213-g44oo-10732 $'l ,Bzd.oo ot-zz.i-gtqqao4o73z $17,a2o.no
o 1 -221 5-94 40O -'t 07 32 g I 7,820.00
Purchasing Manager:_
Shipping Method: truck
FOB: destination
] Unit Quantity Unit Price
]
E IDIA
I t3 rx, !-.' &BID RESULTS
BID NAME: Fire En ine Extrication Tool lacement OUE DATE & TIME: Feb 16,2017 2i30
BID NUMBER: FO-17 18-'107 32
VENDOR o,BID AMOUNT
6
+a
*Xr',^u-\dd'n/
/-A)('trrtts Y.Snt ? 4l,LgO fui-oa
-r'h +:3sD 60r
"/{l/ara*q> F-oat:o*t/78 t, 4&-;/1nu-o3at0)tCt*'*tDi.n50e 6o*'
oo"n'oo!'-&/ry''n-
city of u€lid1arr
Statement of Revenues and Expenr oles - Rev and Exp Report - Sandra - U\rr^ted Transactions Included In Report
01 - cenelal tund
2211 - Ei-re Station *1
F:.o 10/7/2076 Through 9/30/2017
Budget with
Actuaf
Budget
Remaining
94400
Capital Outlay
Capital - Equipment
Totaf Capitaf outfay
3 5, 0 00-0 4,
3L0-00._04-
0.00
35. 000. 0 4
35,000.040
DEPT EXPENDITURES
TOTAL EXPENDITURES
35,000.04
35,000.04 0.00 35,000.04
Dat.t 12/21/16 12:21t19 pM
1s,900.04
city Of usridian
Stalement of Revenues and Expen\rdres - Rev ancl Exp Repolt - Sandra - U\,rsted Transactions Included In Report
01 - G€neral nrnd
2213 - Fire gtation *3
From !0/1/20L6 Through 9/30 /2017
Capitai. Outlay
Cap-ita1 - Equipment
Tota.l. Capita] Outfay
3s, 000_!L
3s.00L!4
Budget with Cu!rent Year
Actual
q. 0L
0.0q
3s,000.Q|
35, 000. 0l
94400
DEPT EXPENDITURES
TOTAL EXPENDITURES
35,000,04
4gs 04
Date: t2/21/16 t2121t35 ptl
Budget
Remaininq
3s, 000 . 04
35,000.04
11.00
0-00
City Of uelidian
Statement of Revenues and Expen\-ares - Rev and Exp Report - Sandra - U\rdted Transactions Included In Report
01 - G€n€ral Eund
221{ - Ei!€ Station *4
Frorl l0/1/2016 Through 9/3 0 /2 017
Budget \rith Current Year
ActuaI
Budget
Remaining
94400
DEPT EXPENDITURES
TOTAL EXPENDTTURES -2!,
Q!!41-
Capital Outlay
capital - Equipment
Total Capital Outlay
20, 000- 04
_ l0r Q00.04
q.o0
0. 00
20,000-!L
20.000.0L
0 .00 20,000.04
20,000.04 0.00 20,000.04
Date: 12/2t/16 12:2r:50 pM
Cj.ty Of uerj.dian
Statement of Revenues aod Expen\-,ires - Rev and Exp Repo!! - Sandra - U\bsted Transactions Included In Report
0I - C€n€ral nrhd
2215 - !.i!€ gtatioa li5
Eton La/7/2A16 Thra.uq}, 9 /30,/2a11
Budget with Current Year
Actual
Budget
Remaining
94400
DEPT EXPENDITURES
TOTAL EXPENDITURES
Capital Outfay
Capital - Equipment
Total Capitaf Outfay
__20,00o-oL
20,000.04
0.00
20. 000= 0{
20, 999 ,9 L
20,000.04
20,000.04 0.00 __?_0/!9.04
Datet 12/2r/t6 l2:23.04 PM
-- 29r!!0101
Meridian City Council Meeting
DATE: February 28, 2017
ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Task Order with McCall Studios
Task Order with McCall Studios, LLC For Public Art Bench Concept Designs for an
Amount Not -to -Exceed $500
MEETING NOTES
&f APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TASK ORDER for PARK PUBLIC ART BENCH CONCEPT DESIGNS
This TASK ORDER for PUBLIC ART BENCH CONCEPT DESIGNS ("Task Order") is made
this 2 V day ofEeb tY,-2017 ("Effective Date"), by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho ("City"), and Ken McCall, on
behalf of McCall Studios LLC, a limited liability company organized under the laws of the state of
Idaho ("Artist").
WHEREAS, on August 9, 2016, City and Artist entered into a Master Agreement for
Professional Services: Park Identities Public Art Roster ("August 9, 2016 Master Agreement"), which
establishes terms and conditions under which City may invite Artist to provide services including
consultation, design, fabrication, and installation, pursuant to separate project task order(s) setting forth
specific conditions, compensation amount, and scope of work;
WHEREAS, Artist has specialized experience and creative expertise in designing artistic,
functional, durable park benches, and City is interested in considering concept designs of such benches
for possible installation at the South Meridian Regional Park, in Meridian ("Park");
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
A. Bench designs. Artist shall prepare concept designs depicting six (6) different, surface -mounted
park benches, suitable for seating, each of which are to incorporate the following design elements:
1. Depiction of tree branches and leaves on seat and/or frame, depicting the following species:
swamp white oak, common hackberry, lacebark elm, Chanticleer pear, western catalpa and
mountain ash;
2. Seat comprised of recycled steel and recycled plastic lumber; and
3. Space for acknowledgment of sponsors.
B. Fabrication price sheet. Artist shall prepare a detailed price sheet describing the cost to City for
Artist to fabricate each bench.
II. COMPENSATION.
A. Total amount. The total payment to Artist for goods and services provided under this Task Order
shall be five hundred dollars ($500.00). This amount shall constitute full compensation for any and
all services, travel, transportation, materials, shipping, equipment, contingency, commission, artist
fee, and costs of work to be performed or furnished by Artist.
B. Method of payment. Following delivery of the Artist of goods and services provided under this
Task Order, Artist shall provide to City an invoice for services provided, which City shall pay
within thirty (30) days of receipt. City shall not withhold any federal or state income taxes or
Social Security tax from any payment made by City to Artist under the terms and conditions of this
Task Order. Payment of all taxes and other assessments on such sums shall be the sole
responsibility of Artist.
PROFESSIONAL SERVICES TASK ORDER — PUBLIC ART BENCHES CONCEPT DESIGNS PAGE I of 2
III. TIME OF PERFORMANCE.
A. Timeline. Artist shall deliver to the Parks Superintendent all goods and services contemplated by
this Task Order by 5:00 p.m. on Wednesday, March 21, 2017.
B. Time of the essence. The Parties acknowledge that services provided under this Task Order shall
be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the
essence with respect to this Task Order, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Task Order by the party
so failing to perform.
IV. GENERAL PROVISIONS.
A. August 9, 2016 Master Agreement applies. All provisions of the August 9, 2016 Master
Agreement are incorporated by reference and made a part of hereof as if set forth in their entirety
herein.
B. Limited edition. Artist warrants and represents that the concept designs provided pursuant to this
Agreement have never heretofore been designed, fabricated, installed, created, published, or copied
and that Artist is the sole creator and owner of all rights in such designs.
C. Fabrication not included. Artist acknowledges and agrees that this Task Order imparts no
commitment by City to contract with Artist for fabrication or installation of the benches depicted in
concept designs provided pursuant to this Task Order. Further, this Task Order vests no exclusive
right in Artist to fabricate or install the benches depicted in concept designs provided pursuant to
this Task Order. City may cause the benches depicted by Artist in concept designs provided
pursuant to this Task Order by Artist or by another contractor.
D. City Council approval required. The validity of this Task Order shall be expressly conditioned
upon City Council action approving the Task Order. Execution of this Task Order by the persons
referenced below prior to such ratification or approval shall not be construed as proof of validity in
the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Task Order on the Effective
Date first written above.
ARTIST:
'Ken McCall)
Malla6e�-r, McCall Studios LLC pRATI
�GQVP
`do
m I`�IV
f� 104ho
.test:
Tammy de CV/erd, Mayor ��� L ,�'` Clay Col(Y, City Clerk
o`rhe TREASURE�P�
PROFESSIONAL SERVICES TASK ORDER — PUBLIC R ENCHES CONCEPT DESIGNS PAGE 2 Of 2
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: " 51
PROJECT NUMBER:
ITEM TITLE: Water Main Easement
Golden Grove Subdivision Heartland Townhomes Property Management, LLC Water
Main Easement
MEETING NOTES
rte✓ APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-018171
BOISE IDAHO Pgs=5 HEATHER LUTHER 03/01/2017 04:33 PM
CITY OF MERIDIAN, IDAHO NO FEE
WATER MAIN EASEMENT
THIS INDENTURE, made this "' S day of. . 20 j between 1�ta.�f'a„d 'jd wnhop is �rp{a,!
the patties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada LGG
County, Idaho, the party of the second part, and hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTORS desire to provide a water main right-of-way across the
premises and property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from tinne to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property;
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a water line
and their allied facilities, together with their maintenance, repair, replacement and
subsequent connection at the convenience of the GRANTEE, with the free right of access to
such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever,
IT IS. EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
thatafter malting repairs, performing maintenance, replacements or subsequent connections
to the water mains, GRANTEE shall restore the area of the easement and adjacent property
to that existent prior to undertaking such procedures. However, GRANTEE shall not be
responsible for repairing, replacing or restoring anything placed within the area described in
this easement that was placed there in violation of this easement,
Water Maui Easement REV. 08/15/16•doc
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, then, to such extent, such right-of-way and easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall cease and
become null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS
signatures the
dela'Ia^d "T0V" h0 S'y-a
GRANTOR:
-Pres� /hp)°+ -j �� n
Secretary
Address
STATE OF IDAHO )
. ss.
County of Ada )
'the said parties of the first part have hereunto subscribed their
first herein above written.
On this day of ~t � rA, 20 1 -7 , before me, the undersigned, a Notary
Public in and for said State, personal6 appeared Too A- hg n4 $r and
known or identified to me to be the Presidenit and
Scrxe�, respectively, of the c that executed the within instrument, and
acknowledged to me that such p"5eratinn e ecuted the same.
earAPA» ( v n1 r 9'i j
IN WITNESS WHEREOF, I have -hereunto set my hand and affixed my official seal the day
and year first above written.
L
®®® NOTARY PUBLIC FOR IDAHO {-�
® Residing at: 1.5 0 i V
Vj(0)T.4 Commission Expires:
m
,YF,er,enL REV. 08/15/16.doc
".-V 0 OF jOP�Q.
/N nov r
GRANTEE: CITY OF MERIDIAN
1
Tammy de Weerd, a or
J
/1-C,S
Attest y C.Ja oles, City Clerk
Approved By City Council On: ar
STATE OF IDAHO, )
ss
County of Ada )h
On this,:�(Sd y of� Cir 20 before me, the undersigned, a Notary
Public in and for said State, personally a peared Tammy de Weerd and C.Jay Coles, known
to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who
executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
(SEAL) •'St`s',--�"�-�i•,
NOTARY PUBJ4C FOR IDAHO
d
;� Al..
Residing at: (ni�P�J�—
,ol t��; - �
Commission Expires: �
`y-�-
Water Main Easement REV. 08/15/16.doe
Jokk Sawtooth Land 5urveymg, LLC
MEO-07-I'l P: (208) 398-8104 F: (208) 398-8105
LanJSuvryicq LLC 2030 5. Washington Ave., Emmett, ID 83G 17
February 3, 2017
Golden Grove Subdivision
City of Meridian Water Legal Description
BASIS OF BEARINGS for this description is North 0037'07" East, between the aluminum cap
marking the southwest corner of Section 28 and the aluminum cap marking the S1/16 comer
common to Sections 28 and 29, both in T. 3 N., R. 1 E., B.M.
A parcel of land located in the SW1/4 of the SWI/4 of Section 28, T. 3 N., R. 1 E., B.M., City of
Meridian, Ada County, Idaho, more particularly described as follows;
COMMENCING at a found aluminum cap marking the southwest corner of Section 28;
Thence North 89015'17" East, coincident with the southerly boundary of said SWI/4 of the
SW1/4 of Section 28, a distance of 1330.29 feet;
Thence North 0133'00" East, coincident with the easterly boundary of said SWI/4 of the SWI/4
of Section 28, a distance of 822.09 feet to the POINT OF BEGINNING;
Thence North 89127'00" West, 121.65 feet;
Thence North 8013'41" West, 16.01 feet to the beginning of a tangent curve;
Thence 4.21 feet along the are of said curve to the right, with a central angle of 3007'58", a
radius of 77.00 feet, subtended by a chord bearing North 6039'42" West, 4.21 feet;
Thence South 89027'00" East, 124.63 feet to said easterly boundary of the SW1/4 of the
SWI/4 of Section 28;
Thence South 0133'00" West, 20.00 feet to the POINT OF BEGINNING.
The above described parcel contains 0.06 acres more or less.
Carl Porter, PLS
End Description
p�A- LA
�GENS�.
a 14��1
AZ � OF gyp.
RC POR'%
MV
�n
u4
n m
r�
C) i
Wrn R:m
Zyrn rnM
y
�v
S. EAGLE ROAD
N 0°37'07" E
BASIS OF BEARINGS
N
1° W C1
B=E
S 0033'00"W
20.00'
un
m
m
µ
N
1° W C1
B=E
S 0033'00"W
20.00'
Meridian City Council Meeting
DATE: February 28, 2017
ITEM TITLE:
ITEM NUMBER:
PROJECT NUMBER:
Hillsdale Park Access & Parking Easement
MEETING NOTES
U6�Cq �
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
R
E
C
O
R
D
I
N
G
R
E
Q
U
E
S
T
E
D
B
Y
A
N
D
W
H
E
N
R
E
C
O
R
D
E
D
R
E
T
U
R
N
T
O
.
C
i
t
y
o
f
M
e
r
i
d
i
a
n
A
t
t
e
n
t
i
o
n
:
C
i
t
y
C
l
e
r
k
3
3
E
a
s
t
B
r
o
a
d
w
a
y
A
v
e
n
u
e
M
e
r
i
d
i
a
n
,
I
D
$
3
6
4
2
(
S
p
a
c
e
A
b
o
v
e
f
o
r
R
e
c
o
r
d
e
r
’
s
U
s
e
)
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
T
h
i
s
A
c
c
e
s
s
a
n
d
P
a
r
k
i
n
g
E
a
s
e
m
e
n
t
i
s
m
a
d
e
e
f
f
e
c
t
i
v
e
t
h
i
s
_
_
_
_
d
a
y
o
f
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
2
0
1
7
,
b
y
a
n
d
b
e
t
w
e
e
n
t
h
e
J
o
i
n
t
S
c
h
o
o
l
D
i
s
t
r
i
c
t
N
o
.
2
,
d
o
i
n
g
b
u
s
i
n
e
s
s
a
s
W
e
s
t
A
d
a
S
c
h
o
o
l
D
i
s
t
r
i
c
t
,
a
n
I
d
a
h
o
s
c
h
o
o
l
d
i
s
t
r
i
c
t
a
n
d
b
o
d
y
p
o
l
i
t
i
c
a
n
d
c
o
r
p
o
r
a
t
e
o
f
t
h
e
S
t
a
t
e
o
f
I
d
a
h
o
(
“
G
r
a
n
t
o
r
”
)
,
a
n
d
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
,
a
n
I
d
a
h
o
m
u
n
i
c
i
p
a
l
c
o
r
p
o
r
a
t
i
o
n
(
“
G
r
a
n
t
e
e
”
)
.
T
h
e
G
r
a
n
t
o
r
a
n
d
G
r
a
n
t
e
e
m
a
y
b
e
c
o
l
l
e
c
t
i
v
e
l
y
r
e
f
e
r
r
e
d
t
o
a
s
t
h
e
p
a
r
t
i
e
s
.
R
E
C
I
T
A
L
S
:
W
H
E
R
E
A
S
,
G
r
a
n
t
o
r
i
s
t
h
e
o
w
n
e
r
o
f
t
h
a
t
c
e
r
t
a
i
n
p
r
o
p
e
r
t
y
l
o
c
a
t
e
d
i
n
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
k
n
o
w
n
a
s
H
i
l
i
s
d
a
l
e
E
l
e
m
e
n
t
a
r
y
S
c
h
o
o
l
,
a
s
m
o
r
e
f
u
l
l
y
d
e
s
c
r
i
b
e
d
i
n
E
x
h
i
b
i
t
A
,
w
h
i
c
h
e
x
h
i
b
i
t
i
s
a
t
t
a
c
h
e
d
h
e
r
e
t
o
a
n
d
i
n
c
o
r
p
o
r
a
t
e
d
h
e
r
e
i
n
(
“
G
r
a
n
t
o
r
’
s
P
r
o
p
e
r
t
y
”
)
;
W
H
E
R
E
A
S
,
G
r
a
n
t
e
e
i
s
t
h
e
o
w
n
e
r
o
f
t
h
a
t
c
e
r
t
a
i
n
p
r
o
p
e
r
t
y
l
o
c
a
t
e
d
i
n
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
k
n
o
w
n
a
s
t
h
e
H
i
l
i
s
d
a
l
e
P
a
r
k
a
s
m
o
r
e
f
u
l
l
y
d
e
s
c
r
i
b
e
d
i
n
E
x
h
i
b
i
t
B
,
w
h
i
c
h
e
x
h
i
b
i
t
i
s
a
t
t
a
c
h
e
d
h
e
r
e
t
o
a
n
d
i
n
c
o
r
p
o
r
a
t
e
d
h
e
r
e
i
n
(
“
G
r
a
n
t
e
e
’
s
P
r
o
p
e
r
t
y
”
)
;
W
H
E
R
E
A
S
,
G
r
a
n
t
o
r
i
n
t
e
n
d
s
t
o
u
t
i
l
i
z
e
p
o
r
t
i
o
n
s
o
f
H
i
l
i
s
d
a
l
e
P
a
r
k
f
o
r
s
t
u
d
e
n
t
e
d
u
c
a
t
i
o
n
a
n
d
r
e
c
r
e
a
t
i
o
n
p
u
r
p
o
s
e
s
;
W
H
E
R
E
A
S
,
G
r
a
n
t
e
e
w
i
l
l
b
e
p
r
o
v
i
d
i
n
g
p
r
e
s
s
u
r
i
z
e
d
i
r
r
i
g
a
t
i
o
n
t
o
c
e
r
t
a
i
n
l
a
n
d
s
c
a
p
i
n
g
a
t
H
i
l
i
s
d
a
l
e
E
l
e
m
e
n
t
a
r
y
a
t
n
o
c
o
s
t
t
o
G
r
a
n
t
o
r
;
W
H
E
R
E
A
S
,
G
r
a
n
t
o
r
d
e
s
i
r
e
s
t
o
g
r
a
n
t
a
n
d
G
r
a
n
t
e
e
d
e
s
i
r
e
s
t
o
r
e
c
e
i
v
e
a
n
e
a
s
e
m
e
n
t
f
o
r
i
n
g
r
e
s
s
a
n
d
e
g
r
e
s
s
a
c
r
o
s
s
t
h
e
G
r
a
n
t
o
r
’
s
p
r
o
p
e
r
t
y
a
s
d
e
p
i
c
t
e
d
o
n
E
x
h
i
b
i
t
C
u
n
d
e
r
t
h
e
t
e
r
m
s
a
n
d
c
o
n
d
i
t
i
o
n
s
o
u
t
l
i
n
e
d
h
e
r
e
a
f
t
e
r
.
A
G
R
E
E
M
E
N
T
:
N
O
W
,
T
H
E
R
E
F
O
R
E
,
f
o
r
g
o
o
d
a
n
d
v
a
l
u
a
b
l
e
c
o
n
s
i
d
e
r
a
t
i
o
n
,
t
h
e
r
e
c
e
i
p
t
a
n
d
s
u
f
f
i
c
i
e
n
c
y
o
f
w
h
i
c
h
a
r
e
h
e
r
e
b
y
a
c
k
n
o
w
l
e
d
g
e
d
,
t
h
e
p
a
r
t
i
e
s
h
e
r
e
b
y
a
g
r
e
e
a
s
f
o
l
l
o
w
s
:
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
1
1
.
G
r
a
n
t
.
G
r
a
n
t
o
r
h
e
r
e
b
y
g
r
a
n
t
s
a
n
o
n
-
e
x
c
l
u
s
i
v
e
p
e
r
p
e
t
u
a
l
a
c
c
e
s
s
e
a
s
e
m
e
n
t
o
v
e
r
,
o
n
,
a
c
r
o
s
s
,
a
n
d
t
h
r
o
u
g
h
a
p
o
r
t
i
o
n
o
f
G
r
a
n
t
o
r
’
s
P
r
o
p
e
r
t
y
f
o
r
i
n
g
r
e
s
s
,
e
g
r
e
s
s
,
a
n
d
p
a
r
k
i
n
g
i
n
t
h
e
l
o
c
a
t
i
o
n
d
e
p
i
c
t
e
d
o
n
E
x
h
i
b
i
t
C
(
“
E
a
s
e
m
e
n
t
”
)
.
G
r
a
n
t
o
r
r
e
s
e
r
v
e
s
t
h
e
r
i
g
h
t
t
o
l
i
m
i
t
G
r
a
n
t
e
e
a
c
c
e
s
s
t
o
d
u
r
i
n
g
c
e
r
t
a
i
n
h
o
u
r
s
a
n
d
i
n
c
e
r
t
a
i
n
a
r
e
a
s
t
h
r
o
u
g
h
t
h
e
u
s
e
o
f
p
a
r
k
i
n
g
u
s
e
s
i
g
n
a
g
e
a
n
d
o
t
h
e
r
m
e
a
n
s
i
n
g
r
a
n
t
o
r
’
s
s
o
l
e
d
i
s
c
r
e
t
i
o
n
.
2
.
P
u
r
p
o
s
e
o
f
E
a
s
e
m
e
n
t
.
T
h
e
E
a
s
e
m
e
n
t
s
h
a
l
l
b
e
u
s
e
d
f
o
r
i
n
g
r
e
s
s
a
n
d
e
g
r
e
s
s
d
u
r
i
n
g
t
h
e
h
o
u
r
s
o
f
o
p
e
r
a
t
i
o
n
o
f
H
i
l
i
s
d
a
l
e
P
a
r
k
f
o
r
p
e
d
e
s
t
r
i
a
n
t
r
a
v
e
l
,
v
e
h
i
c
u
l
a
r
t
r
a
v
e
l
,
a
n
d
v
e
h
i
c
l
e
p
a
r
k
i
n
g
i
n
m
a
r
k
e
d
a
r
e
a
s
.
3
.
B
i
n
d
i
n
g
o
n
S
u
c
c
e
s
s
o
r
s
.
T
h
i
s
E
a
s
e
m
e
n
t
s
h
a
l
l
b
e
r
e
c
o
r
d
e
d
i
n
t
h
e
o
f
f
i
c
i
a
l
r
e
c
o
r
d
s
o
f
A
d
a
C
o
u
n
t
y
,
I
d
a
h
o
,
a
n
d
s
h
a
l
l
b
e
b
i
n
d
i
n
g
o
n
t
h
e
h
e
i
r
s
,
s
u
c
c
e
s
s
o
r
s
,
a
d
m
i
n
i
s
t
r
a
t
o
r
s
,
e
x
e
c
u
t
o
r
s
a
n
d
a
s
s
i
g
n
s
o
f
a
l
l
p
a
r
t
i
e
s
h
e
r
e
t
o
a
n
d
s
h
a
l
l
r
u
n
w
i
t
h
t
h
e
l
a
n
d
.
4
.
C
o
u
n
t
e
r
p
a
r
t
s
.
T
h
i
s
E
a
s
e
m
e
n
t
m
a
y
b
e
e
x
e
c
u
t
e
d
i
n
c
o
u
n
t
e
r
p
a
r
t
s
,
e
a
c
h
p
a
r
t
b
e
i
n
g
c
o
n
s
i
d
e
r
e
d
a
n
o
r
i
g
i
n
a
l
d
o
c
u
m
e
n
t
,
a
l
l
p
a
r
t
s
b
e
i
n
g
b
u
t
o
n
e
d
o
c
u
m
e
n
t
.
5
.
I
n
d
e
m
n
i
f
i
c
a
t
i
o
n
.
T
o
t
h
e
e
x
t
e
n
t
a
l
l
o
w
e
d
b
y
l
a
w
,
t
h
e
G
r
a
n
t
e
e
a
g
r
e
e
s
t
o
i
n
d
e
m
n
i
f
y
,
d
e
f
e
n
d
a
n
d
h
o
l
d
t
h
e
G
r
a
n
t
o
r
,
a
n
d
i
t
s
s
u
c
c
e
s
s
o
r
s
,
a
s
s
i
g
n
s
,
a
n
d
a
g
e
n
t
s
h
a
r
m
l
e
s
s
f
r
o
m
a
n
y
a
n
d
a
l
l
c
l
a
i
m
s
,
l
i
a
b
i
l
i
t
y
,
l
o
s
s
e
s
,
c
o
s
t
s
,
c
h
a
r
g
e
s
,
o
r
e
x
p
e
n
s
e
t
h
a
t
a
r
i
s
e
f
r
o
m
G
r
a
n
t
e
e
’
s
u
s
e
o
r
u
s
e
b
y
G
r
a
n
t
e
e
’
s
r
e
s
p
e
c
t
i
v
e
c
u
s
t
o
m
e
r
s
,
a
g
e
n
t
s
,
i
n
v
i
t
e
e
s
,
o
r
r
e
p
r
e
s
e
n
t
a
t
i
v
e
s
o
f
t
h
e
E
a
s
e
m
e
n
t
.
6
.
R
e
m
e
d
i
e
s
.
I
n
t
h
e
e
v
e
n
t
o
f
a
b
r
e
a
c
h
h
e
r
e
u
n
d
e
r
b
y
a
n
y
p
a
r
t
y
,
t
h
e
n
o
n
-
b
r
e
a
c
h
i
n
g
p
a
r
t
y
s
h
a
l
l
h
a
v
e
a
l
l
r
e
m
e
d
i
e
s
a
v
a
i
l
a
b
l
e
a
t
l
a
w
o
r
i
n
e
q
u
i
t
y
,
i
n
c
l
u
d
i
n
g
t
h
e
a
v
a
i
l
a
b
i
l
i
t
y
o
f
i
n
j
u
n
c
t
i
v
e
r
e
l
i
e
f
.
I
n
a
n
y
s
u
i
t
,
a
c
t
i
o
n
o
r
a
p
p
e
a
l
t
h
e
r
e
f
r
o
m
t
o
e
n
f
o
r
c
e
o
r
i
n
t
e
r
p
r
e
t
t
h
i
s
E
a
s
e
m
e
n
t
,
t
h
e
p
r
e
v
a
i
l
i
n
g
p
a
r
t
y
s
h
a
l
l
b
e
e
n
t
i
t
l
e
d
t
o
r
e
c
o
v
e
r
i
t
s
c
o
s
t
s
i
n
c
u
r
r
e
d
t
h
e
r
e
i
n
,
i
n
c
l
u
d
i
n
g
r
e
a
s
o
n
a
b
l
e
a
t
t
o
r
n
e
y
s
’
f
e
e
s
a
n
d
d
i
s
b
u
r
s
e
m
e
n
t
s
.
7
.
R
e
l
o
c
a
t
i
o
n
R
e
s
e
r
v
a
t
i
o
n
.
G
r
a
n
t
o
r
h
e
r
e
b
y
r
e
s
e
r
v
e
s
t
h
e
r
i
g
h
t
t
o
r
e
l
o
c
a
t
e
t
h
e
E
a
s
e
m
e
n
t
u
p
o
n
t
h
e
G
r
a
n
t
o
r
’
s
P
r
o
p
e
r
t
y
e
i
t
h
e
r
b
e
f
o
r
e
o
r
a
f
t
e
r
a
n
y
r
e
d
e
s
i
g
n
o
r
r
e
d
e
v
e
l
o
p
m
e
n
t
o
f
t
h
e
G
r
a
n
t
o
r
’
s
P
r
o
p
e
r
t
y
,
u
p
o
n
t
h
i
r
t
y
d
a
y
s
’
p
r
i
o
r
w
r
i
t
t
e
n
n
o
t
i
c
e
t
o
G
r
a
n
t
e
e
.
T
h
e
p
a
r
t
i
e
s
t
h
e
n
a
g
r
e
e
t
o
e
x
e
c
u
t
e
,
d
e
l
i
v
e
r
a
n
d
r
e
c
o
r
d
a
n
a
m
e
n
d
m
e
n
t
t
o
t
h
i
s
d
o
c
u
m
e
n
t
t
o
e
v
i
d
e
n
c
e
t
h
e
r
e
l
o
c
a
t
i
o
n
.
8
.
E
a
s
e
m
e
n
t
O
b
s
t
r
u
c
t
i
o
n
s
.
N
o
f
e
n
c
e
o
r
o
t
h
e
r
b
a
r
r
i
e
r
s
h
a
l
l
b
e
e
r
e
c
t
e
d
o
r
p
e
r
m
i
t
t
e
d
w
i
t
h
i
n
o
r
a
c
r
o
s
s
t
h
e
E
a
s
e
m
e
n
t
w
h
i
c
h
w
o
u
l
d
p
r
e
v
e
n
t
o
r
o
b
s
t
r
u
c
t
t
h
e
p
a
s
s
a
g
e
o
f
p
e
d
e
s
t
r
i
a
n
o
r
v
e
h
i
c
u
l
a
r
t
r
a
v
e
l
;
p
r
o
v
i
d
e
d
,
h
o
w
e
v
e
r
,
t
h
a
t
t
h
e
f
o
r
e
g
o
i
n
g
s
h
a
l
l
n
o
t
p
r
o
h
i
b
i
t
(
i
)
t
h
e
t
e
m
p
o
r
a
r
y
e
r
e
c
t
i
o
n
o
f
b
a
r
r
i
c
a
d
e
s
w
h
i
c
h
a
r
e
r
e
a
s
o
n
a
b
l
y
n
e
c
e
s
s
a
r
y
f
o
r
s
e
c
u
r
i
t
y
a
n
d
l
o
r
s
a
f
e
t
y
p
u
r
p
o
s
e
s
i
n
c
o
n
n
e
c
t
i
o
n
w
i
t
h
t
h
e
c
o
n
s
t
r
u
c
t
i
o
n
,
r
e
c
o
n
s
t
r
u
c
t
i
o
n
,
r
e
p
a
i
r
a
n
d
m
a
i
n
t
e
n
a
n
c
e
o
f
i
m
p
r
o
v
e
m
e
n
t
s
,
i
n
c
l
u
d
i
n
g
t
h
e
E
a
s
e
m
e
n
t
,
o
n
t
h
e
G
r
a
n
t
o
r
’
s
P
r
o
p
e
r
t
y
,
i
t
b
e
i
n
g
a
g
r
e
e
d
b
y
t
h
e
p
a
r
t
i
e
s
h
o
w
e
v
e
r
,
t
h
a
t
a
l
l
s
u
c
h
w
o
r
k
s
h
a
l
l
b
e
c
o
n
d
u
c
t
e
d
i
n
t
h
e
m
o
s
t
e
x
p
e
d
i
t
i
o
u
s
m
a
n
n
e
r
r
e
a
s
o
n
a
b
l
y
p
o
s
s
i
b
l
e
t
o
m
i
n
i
m
i
z
e
t
h
e
i
n
t
e
r
f
e
r
e
n
c
e
w
i
t
h
t
h
e
u
s
e
o
f
t
h
e
E
a
s
e
m
e
n
t
b
y
G
r
a
n
t
o
r
,
a
n
d
s
u
c
h
w
o
r
k
s
h
a
l
l
b
e
d
i
l
i
g
e
n
t
l
y
p
r
o
s
e
c
u
t
e
d
t
o
c
o
m
p
l
e
t
i
o
n
,
o
r
(
i
i
)
t
h
e
c
o
n
s
t
r
u
c
t
i
o
n
o
f
l
i
m
i
t
e
d
c
u
r
b
i
n
g
o
r
o
t
h
e
r
f
o
r
m
s
o
f
t
r
a
f
f
i
c
c
o
n
t
r
o
l
s
a
l
o
n
g
t
h
e
o
u
t
e
r
p
e
r
i
m
e
t
e
r
o
f
t
h
e
E
a
s
e
m
e
n
t
.
9
.
N
o
t
i
c
e
s
.
A
l
l
n
o
t
i
c
e
s
,
d
e
m
a
n
d
s
a
n
d
r
e
q
u
e
s
t
s
r
e
q
u
i
r
e
d
o
r
d
e
s
i
r
e
d
t
o
b
e
g
i
v
e
n
u
n
d
e
r
t
h
i
s
A
g
r
e
e
m
e
n
t
m
u
s
t
b
e
i
n
w
r
i
t
i
n
g
a
n
d
s
h
a
l
l
b
e
d
e
e
m
e
d
t
o
h
a
v
e
b
e
e
n
g
i
v
e
n
a
s
o
f
t
h
e
d
a
t
e
s
u
c
h
w
r
i
t
i
n
g
i
s
(
i
)
d
e
l
i
v
e
r
e
d
t
o
t
h
e
p
a
r
t
y
i
n
t
e
n
d
e
d
,
(
i
i
)
d
e
l
i
v
e
r
e
d
t
o
t
h
e
t
h
e
n
c
u
r
r
e
n
t
a
d
d
r
e
s
s
o
f
t
h
e
p
a
r
t
y
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
2
i
n
t
e
n
d
e
d
,
o
r
(
i
i
i
)
r
e
j
e
c
t
e
d
a
t
t
h
e
t
h
e
n
c
u
r
r
e
n
t
a
d
d
r
e
s
s
o
f
t
h
e
p
a
r
t
y
i
n
t
e
n
d
e
d
,
p
r
o
v
i
d
e
d
s
u
c
h
w
r
i
t
i
n
g
w
a
s
s
e
n
t
p
r
e
p
a
i
d
.
T
h
e
i
n
i
t
i
a
l
a
d
d
r
e
s
s
o
f
t
h
e
s
i
g
n
a
t
o
r
i
e
s
h
e
r
e
t
o
i
s
:
G
r
a
n
t
e
e
:
C
i
t
y
o
f
M
e
r
i
d
i
a
n
3
3
E
a
s
t
B
r
o
a
d
w
a
y
A
v
e
n
u
e
M
e
r
i
d
i
a
n
,
I
D
8
3
6
4
2
G
r
a
n
t
o
r
:
J
o
i
n
t
S
c
h
o
o
l
D
i
s
t
r
i
c
t
N
o
.
2
1
3
0
3
E
.
C
e
n
t
r
a
l
D
r
i
v
e
M
e
r
i
d
i
a
n
,
I
D
$
3
6
4
2
U
p
o
n
a
t
l
e
a
s
t
t
e
n
(
1
0
)
d
a
y
s
’
p
r
i
o
r
w
r
i
t
t
e
n
n
o
t
i
c
e
,
e
a
c
h
p
a
r
t
y
s
h
a
l
l
h
a
v
e
t
h
e
r
i
g
h
t
t
o
c
h
a
n
g
e
i
t
s
a
d
d
r
e
s
s
t
o
a
n
y
o
t
h
e
r
a
d
d
r
e
s
s
w
i
t
h
i
n
t
h
e
U
n
i
t
e
d
S
t
a
t
e
s
o
f
A
m
e
r
i
c
a
.
[
e
n
d
o
f
t
e
x
t
;
s
i
g
n
a
t
u
r
e
p
a
g
e
f
o
l
l
o
w
s
]
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
3
I
N
W
I
T
N
E
S
S
W
H
E
R
E
O
F
,
t
h
e
u
n
d
e
r
s
i
g
n
e
d
h
a
v
e
c
a
u
s
e
d
t
h
i
s
E
a
s
e
m
e
n
t
t
o
b
e
e
x
e
c
u
t
e
d
t
h
e
d
a
y
a
n
d
y
e
a
r
f
i
r
s
t
w
r
i
t
t
e
n
a
b
o
v
e
.
S
T
A
T
E
O
F
I
D
A
H
O
)
)
s
s
:
G
R
A
N
T
O
R
:
J
O
I
N
T
S
C
H
O
O
L
D
I
S
T
R
I
C
T
N
O
.
2
L
U
D
r
.
M
a
f
y
A
n
n
R
a
n
e
l
l
s
,
S
u
p
e
r
i
n
t
e
n
d
e
n
t
C
o
u
n
t
y
o
f
_
_
_
_
_
_
_
_
_
)
I
H
E
R
E
B
Y
C
E
R
T
I
F
Y
t
h
a
t
o
n
t
h
i
s
/
5
d
a
y
o
f
,
2
0
1
7
b
e
f
o
r
e
t
h
e
u
n
d
e
r
s
i
g
n
e
d
,
a
N
o
t
a
r
y
P
u
b
l
i
c
i
n
t
h
e
S
t
a
t
e
o
f
I
d
a
h
o
,
p
e
r
s
o
n
a
l
l
y
a
p
p
e
a
r
e
d
M
a
f
j
A
n
n
R
a
n
e
l
l
s
,
p
r
o
v
e
n
t
o
m
e
t
o
b
e
t
h
e
p
e
r
s
o
n
w
h
o
e
x
e
c
u
t
e
d
t
h
e
s
a
i
d
i
n
s
t
r
u
m
e
n
t
w
h
o
e
x
e
c
u
t
e
d
t
h
e
i
n
s
t
r
u
m
e
n
t
o
n
b
e
h
a
l
f
o
f
J
o
i
n
t
S
c
h
o
o
l
D
i
s
t
r
i
c
t
N
o
.
2
,
a
n
d
a
c
k
n
o
w
l
e
d
g
e
d
t
o
m
e
t
h
a
t
J
o
i
n
t
S
c
h
o
o
l
D
i
s
t
r
i
c
t
N
o
.
2
e
x
e
c
u
t
e
d
t
h
e
s
a
m
e
.
I
N
W
I
T
N
E
S
S
W
H
E
R
E
O
F
,
I
h
a
v
e
h
e
r
e
u
n
t
o
s
e
t
m
y
h
a
n
d
a
n
d
a
f
f
i
x
e
d
m
y
o
f
f
i
c
i
a
l
s
e
a
l
,
t
h
e
d
a
y
a
n
d
y
e
a
r
i
n
t
h
i
s
c
e
r
t
i
f
i
c
a
t
e
f
i
r
s
t
a
b
o
v
e
w
r
i
t
t
e
n
.
C
c
4
N
o
t
a
r
y
P
u
b
l
i
c
f
o
r
I
d
a
h
o
R
e
s
i
d
i
n
g
a
t
(
2
2
e
-
,
,
I
d
a
h
o
M
y
C
o
m
m
i
s
s
i
o
n
E
x
p
i
r
e
s
:
4
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
4
G
R
A
N
T
E
E
:
C
I
T
Y
O
f
M
E
R
I
D
I
A
N
:
B
Y
:
_
_
_
_
_
_
_
_
_
_
_
_
T
a
m
m
y
d
e
W
e
e
r
d
,
M
a
y
o
r
A
t
t
e
s
t
:
J
a
y
c
e
e
I
.
H
o
l
m
a
n
,
C
i
t
y
C
l
e
r
k
S
T
A
T
E
O
F
I
D
A
H
O
)
s
s
C
o
u
n
t
y
o
f
A
d
a
)
I
H
E
R
E
B
Y
C
E
R
T
I
F
Y
t
h
a
t
o
n
t
h
i
s
_
_
_
_
_
_
d
a
y
o
f
_
_
_
_
_
_
_
_
_
_
_
_
_
,
2
0
1
7
b
e
f
o
r
e
t
h
e
u
n
d
e
r
s
i
g
n
e
d
,
p
e
r
s
o
n
a
l
l
y
a
p
p
e
a
r
e
d
T
a
m
m
y
d
e
W
e
e
r
d
a
n
d
C
.
J
a
y
C
o
l
e
s
,
k
n
o
w
n
o
r
i
d
e
n
t
i
f
i
e
d
t
o
m
e
t
o
b
e
t
h
e
M
a
y
o
r
a
n
d
C
i
t
y
C
l
e
r
k
,
r
e
s
p
e
c
t
i
v
e
l
y
,
o
f
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
,
w
h
o
e
x
e
c
u
t
e
d
t
h
e
i
n
s
t
r
u
m
e
n
t
o
n
b
e
h
a
l
f
o
f
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
,
a
n
d
a
c
k
n
o
w
l
e
d
g
e
d
t
o
m
e
t
h
a
t
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
e
x
e
c
u
t
e
d
t
h
e
s
a
m
e
.
I
N
W
I
T
N
E
S
S
W
H
E
R
E
O
F
,
I
h
a
v
e
h
e
r
e
u
n
t
o
s
e
t
m
y
h
a
n
d
a
n
d
a
f
f
i
x
e
d
m
y
o
f
f
i
c
i
a
l
s
e
a
l
t
h
e
d
a
y
a
n
d
y
e
a
r
i
n
t
h
i
s
c
e
r
t
i
f
i
c
a
t
e
f
i
r
s
t
a
b
o
v
e
w
r
i
t
t
e
n
.
N
o
t
a
r
y
P
u
b
l
i
c
f
o
r
I
d
a
h
o
R
e
s
i
d
i
n
g
a
t
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
,
I
d
a
h
o
M
y
C
o
m
m
i
s
s
i
o
n
E
x
p
i
r
e
s
:
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
5
E
X
H
I
B
I
T
A
(
G
r
a
n
t
o
r
’
s
P
r
o
p
e
r
t
y
L
e
g
a
l
D
e
s
c
r
i
p
t
i
o
n
)
P
a
r
c
e
l
4
,
R
e
c
o
r
d
o
f
S
u
r
v
e
y
N
o
.
1
0
2
1
5
i
n
t
h
e
l
a
n
d
r
e
c
o
r
d
s
o
f
A
d
a
C
o
u
n
t
y
I
d
a
h
o
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
6
E
X
H
I
B
I
T
B
(
G
r
a
n
t
e
e
’
s
P
r
o
p
e
r
t
y
)
A
p
a
r
c
e
l
o
f
l
a
n
d
s
i
t
u
a
t
e
d
i
n
a
p
o
r
t
i
o
n
o
f
t
h
e
E
a
s
t
1
/
2
o
f
t
h
e
N
o
r
t
h
w
e
s
t
1
/
4
o
f
S
e
c
t
i
o
n
3
3
,
T
o
w
n
s
h
i
p
3
N
o
r
t
h
,
R
a
n
g
e
1
E
a
s
t
,
B
o
i
s
e
M
e
r
i
d
i
a
n
,
C
i
t
y
o
f
M
e
r
i
d
i
a
n
,
A
d
a
C
o
u
n
t
y
,
I
d
a
h
o
,
a
n
d
b
e
i
n
g
m
o
r
e
p
a
r
t
i
c
u
l
a
r
l
y
d
e
s
c
r
i
b
e
d
a
s
f
o
l
l
o
w
s
:
C
o
m
m
e
n
c
i
n
g
a
t
a
f
o
u
n
d
a
l
u
m
i
n
u
m
c
a
p
m
a
r
k
i
n
g
t
h
e
N
o
r
t
h
w
e
s
t
c
o
r
n
e
r
o
f
s
a
i
d
S
e
c
t
i
o
n
3
3
,
t
h
e
n
c
e
f
o
l
l
o
w
i
n
g
t
h
e
n
o
r
t
h
e
r
l
y
l
i
n
e
o
f
t
h
e
N
o
r
t
h
w
e
s
t
1
/
4
o
f
s
a
i
d
S
e
c
t
i
o
n
3
3
,
S
8
9
1
5
’
2
2
”
E
a
d
i
s
t
a
n
c
e
o
f
2
,
6
6
0
.
6
2
f
e
e
t
t
o
a
f
o
u
n
d
b
r
a
s
s
c
a
p
m
a
r
k
i
n
g
t
h
e
N
o
r
t
h
1
/
4
c
o
r
n
e
r
o
f
s
a
i
d
S
e
c
t
i
o
n
3
3
;
T
h
e
n
c
e
l
e
a
v
i
n
g
s
a
i
d
n
o
r
t
h
e
r
l
y
l
i
n
e
a
n
d
f
o
l
l
o
w
i
n
g
t
h
e
e
a
s
t
e
r
l
y
l
i
n
e
o
f
s
a
i
d
N
o
r
t
h
w
e
s
t
1
/
4
,
S
O
0
°
1
9
’
0
9
”
W
a
d
i
s
t
a
n
c
e
o
f
7
3
6
.
8
3
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
l
e
a
v
i
n
g
s
a
i
d
e
a
s
t
e
r
l
y
l
i
n
e
,
N
8
9
4
6
’
0
3
”
W
a
d
i
s
t
a
n
c
e
o
f
6
4
7
.
4
0
f
e
e
t
t
o
a
p
o
i
n
t
a
n
d
b
e
i
n
g
t
h
e
P
O
I
N
T
O
F
B
E
G
I
N
N
I
N
G
.
T
h
e
n
c
e
S
0
0
1
3
’
5
7
”
W
a
d
i
s
t
a
n
c
e
o
f
7
1
.
9
2
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
N
8
9
°
4
6
’
O
l
”
W
a
d
i
s
t
a
n
c
e
o
f
2
7
.
0
0
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
S
0
0
1
3
’
5
9
”
W
a
d
i
s
t
a
n
c
e
o
f
1
0
5
.
5
0
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
S
8
9
M
6
’
O
l
”
E
a
d
i
s
t
a
n
c
e
o
f
2
3
.
5
0
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
3
9
.
7
2
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
n
o
n
-
t
a
n
g
e
n
t
c
u
r
v
e
t
o
t
h
e
l
e
f
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
6
5
.
0
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
3
5
°
0
0
’
3
2
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
5
3
8
°
4
2
’
2
6
”
E
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
3
9
.
1
0
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
9
2
.
6
4
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
n
o
n
-
t
a
n
g
e
n
t
c
u
r
v
e
t
o
t
h
e
r
i
g
h
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
2
5
8
.
5
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
2
0
°
3
2
’
O
l
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
S
4
7
0
8
’
3
9
”
W
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
9
2
.
1
5
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
3
1
0
.
0
9
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
n
o
n
-
t
a
n
g
e
n
t
c
u
r
v
e
t
o
t
h
e
r
i
g
h
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
1
5
5
.
5
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
1
1
4
°
1
5
’
2
9
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
S
0
0
3
2
’
5
2
”
E
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
2
6
1
.
2
1
f
e
e
t
t
o
a
p
o
i
n
t
;
T
h
e
n
c
e
2
5
8
.
7
7
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
r
e
v
e
r
s
e
c
u
r
v
e
t
o
t
h
e
l
e
f
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
1
5
9
.
5
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
9
2
5
7
’
2
3
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
S
1
0
O
6
’
1
1
”
W
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
2
3
1
.
3
1
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
9
9
.
6
0
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
n
o
n
-
t
a
n
g
e
n
t
c
u
r
v
e
t
o
t
h
e
r
i
g
h
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
5
2
.
1
6
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
1
0
9
2
3
’
4
7
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
5
7
1
°
5
1
’
0
7
”
E
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
8
5
.
1
4
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
5
6
6
°
0
4
’
3
7
”
W
a
d
i
s
t
a
n
c
e
o
f
4
6
.
4
1
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
1
5
9
.
3
9
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
c
i
r
c
u
l
a
r
c
u
r
v
e
t
o
t
h
e
l
e
f
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
9
6
.
0
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
9
5
0
7
’
4
6
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
5
1
6
°
5
3
’
4
6
”
W
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
1
4
1
.
7
0
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
5
3
0
°
4
0
’
0
7
”
E
a
d
i
s
t
a
n
c
e
o
f
4
3
.
2
9
f
e
e
t
t
o
a
f
o
u
n
d
b
r
a
s
s
p
l
u
g
o
n
t
h
e
n
o
r
t
h
e
r
l
y
r
i
g
h
t
-
o
f
-
w
a
y
l
i
n
e
o
f
E
.
H
i
g
h
l
a
n
d
e
r
D
r
.
;
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
7
T
h
e
n
c
e
f
o
l
l
o
w
i
n
g
s
a
i
d
n
o
r
t
h
e
r
l
y
r
i
g
h
t
-
o
f
-
w
a
y
l
i
n
e
,
4
8
.
0
$
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
t
a
c
i
r
c
u
l
a
r
c
u
r
v
e
t
o
t
h
e
l
e
f
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
6
8
1
.
5
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
0
4
°
0
2
’
3
2
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
5
5
4
°
4
2
’
l
l
”
W
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
4
8
.
0
7
f
e
e
t
t
o
a
f
o
u
n
d
b
r
a
s
s
p
l
u
g
o
n
t
h
e
s
u
b
d
i
v
i
s
i
o
n
b
o
u
n
d
a
r
y
o
f
H
i
l
l
’
s
C
e
n
t
u
r
y
F
a
r
m
S
u
b
d
i
v
i
s
i
o
n
P
h
a
s
e
2
;
T
h
e
n
c
e
l
e
a
v
i
n
g
s
a
i
d
n
o
r
t
h
e
r
l
y
r
i
g
h
t
-
o
f
-
w
a
y
l
i
n
e
a
n
d
f
o
l
l
o
w
i
n
g
s
a
i
d
s
u
b
d
i
v
i
s
i
o
n
b
o
u
n
d
a
r
y
t
h
e
f
o
l
l
o
w
i
n
g
c
o
u
r
s
e
s
:
1
.
N
3
3
2
5
’
O
0
”
W
a
d
i
s
t
a
n
c
e
o
f
2
0
.
0
5
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
2
.
2
5
9
.
8
1
f
e
e
t
a
l
o
n
g
t
h
e
a
r
c
o
f
a
c
i
r
c
u
l
a
r
c
u
r
v
e
t
o
t
h
e
l
e
f
t
,
s
a
i
d
c
u
r
v
e
h
a
v
i
n
g
a
r
a
d
i
u
s
o
f
3
4
5
.
0
0
f
e
e
t
,
a
d
e
l
t
a
a
n
g
l
e
o
f
4
3
0
8
’
5
5
”
,
a
c
h
o
r
d
b
e
a
r
i
n
g
o
f
N
6
7
°
5
3
’
2
7
”
W
a
n
d
a
c
h
o
r
d
d
i
s
t
a
n
c
e
o
f
2
5
3
.
7
2
f
e
e
t
t
o
a
f
o
u
n
d
S
/
B
-
i
n
c
h
r
e
b
a
r
;
3
.
N
8
9
2
7
’
5
4
W
a
d
i
s
t
a
n
c
e
o
f
9
8
.
1
9
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
4
.
N
0
0
°
3
2
’
O
G
”
E
a
d
i
s
t
a
n
c
e
o
f
3
0
7
.
6
7
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
5
.
N
8
9
°
2
7
’
5
2
”
W
a
d
i
s
t
a
n
c
e
o
f
6
6
.
9
0
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
l
e
a
v
i
n
g
s
a
i
d
s
u
b
d
i
v
i
s
i
o
n
b
o
u
n
d
a
r
y
,
N
0
0
°
1
6
’
l
l
”
E
a
d
i
s
t
a
n
c
e
o
f
5
8
6
.
1
1
f
e
e
t
t
o
a
f
o
u
n
d
5
/
8
-
i
n
c
h
r
e
b
a
r
;
T
h
e
n
c
e
S
8
9
°
4
6
’
0
3
”
E
a
d
i
s
t
a
n
c
e
o
f
5
1
0
.
8
1
f
e
e
t
t
o
t
h
e
P
O
I
N
T
O
F
B
E
G
I
N
N
I
N
G
.
S
a
i
d
p
a
r
c
e
l
c
o
n
t
a
i
n
s
9
.
5
3
6
a
c
r
e
s
,
m
o
r
e
o
r
l
e
s
s
,
a
n
d
i
s
s
u
b
j
e
c
t
t
o
a
l
l
e
x
i
s
t
i
n
g
e
a
s
e
m
e
n
t
s
a
n
d
/
o
r
r
i
g
h
t
s
-
o
f
-
w
a
y
o
f
r
e
c
o
r
d
o
r
i
m
p
l
i
e
d
.
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
8
E
X
H
I
B
I
T
C
(
E
a
s
e
m
e
n
t
D
e
p
i
c
t
i
o
n
)
L
I
I
H
I
L
L
S
D
A
L
E
P
A
R
K
0
M
E
R
I
D
I
A
N
I
D
S
C
H
E
M
A
T
I
C
P
L
A
N
A
C
C
E
S
S
A
N
D
P
A
R
K
I
N
G
E
A
S
E
M
E
N
T
-
9
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE:
Meridian Arts Commission Annual Report
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ANNUAL UPDATE - 2016
SINCE 2008
LESLIE MAULDINCHAIR
ARTS
commissioners
Say hello to your
MICHELLE GLAZEVICE CHAIR / MERIDIAN ART WEEK LIAISON
STEPHANIE BARNES
DAIRY DAYS ART SHOW LIAISONBONNIE GRIFFITHINITIAL POINT GALLERY LIAISON
TAYLOR FARMERYOUTH PROGRAMS LIAISON
CLAUDIA WEATHERMON
VOLUNTEER/SPONSOR LIAISON
GRETCHEN CASEROTTI
photo credit: Meridian Library
PERFORMING ARTS LIAISONELLEN DeANGELISPUBLIC ART LIAISONMARY JENSENCONCERTS ON BROADWAY LIAISON
INITIAL POINT GALLERY
In addition to all of our
wonderful commissioners, the
Meridian Arts Commission
couldn't see the same success
that we do without the help of
many volunteers and community
advocates.
Thank you to all of those
people who have helped us
throughout the past year(s)
and to those who participated
in our initiatives.
More than 100 volunteer
hours went in to
maintaining the gallery.
Over 500 people signed
our visitor log.
More than 160 artists had
art on display.
2 0 1 6
Display cases will be in
use each month
Credenza added for new
storage space
Multiple artists featured
each month
Traditional and
contemporary works
2 01 7
Building a robust experience for
patrons and artists alike
WEST ADA'S "FRAMED"
In 2016 arts commissioners, Ellen DeAngelis and
Michelle Glaze and MAC's Council liaison, Genesis
Milam, went to West Ada's 2016 Art Show "Framed,"
representing MAC as a jury to select winners for
each elementary, middle, and high school
divisions.
Elementary: Payton Shaffer, "Statue of Liberty"
Middle: Sariah Means, "Homeless Man"
High: Ashlynn Jammerman, "Self Portrait"
(previous slide)
MERIDIAN SYMPHONY ORCHESTRA
RISING STARS, 10TH ANNIVERSARY
We supported two young artists who went on to play
for MSO's Rising Stars concert. This was MSO's tenth
year hosting the young artist competition. Our
contribution to MSO went toward the young artists'
supplies including music aquisition and rental fees.
Anna Kathleen Black, 17, performed Sibelius’ “Violin
Concerto,” first movement, on violin.
Fernando Antonio Perez, 15, performed Carl Reineke’s
“Ballade” for flute.Fernando also opened for one of
the Concerts on Broadway shows in 2016.
(Photo on previous page from Meridian Symphony
Orchestra website.)
TREASURE VALLEY
YOUTH THEATER
MAC continued to support
productions through the
Treasure Valley Youth
Theater; "Aladdin Jr." and
"How to Eat Like a Child
(and Other Ways to Avoid
Becoming a Grown Up)."
We also supported a
production by Treasure
Valley Commonwealth;
"Taming of the Shrew."
Both organizations held
multiple public
performances for these
productions.
TVYT was awarded funds
from "100+ People Who
Care Ada County" and
they are looking for more
community support to
stay located near
downtown Meridian.
O UR P AR T N ERS
C O N T I N U E T O G R O W
Treasure Valley Youth Theater
is looking to relocate
DAIRY DAYS ART SHOW
JUNE 25, 2016
Meridian Dairy Board asked
MAC to host an art show in the
park in conjunction with Dairy
Days
Nearly 30 artists participated
in our first Dairy Days Art Show
All expenses reimbursed by the
Dairy Board
The most negative feedback
that we received was that
people wanted to see more
artists, which is great to hear!
CONCERTS ON BROADWAY
JUNE - SEPTEMBER, 2016
Four Concerts in 2016
Soul Patch, new to COB
High Street Band
Precious Byrd, new to COB
Kevin Kirk & Onomatopoeia
AND BONUS Sally Tibbs
Food Trucks were at three of
the four concerts
One late cancellation that
we couldn’t fill
No rain outs, but wind and
cool weather impacted the
attendance at the first
concert
Parks staff added recycling bins
for our patrons to use and they
came out to help us address
electrical issues often
First time partnership with a
local arts organization to provide
Production Management services:
WineGlass Arts Development
Their professional individuals
increased the value of the
productions and will continue to
improve the overall series as it
grows
M O V I N G O N U P
MERIDIAN ART WEEK
SEPTEMBER 5-9, 2016
MDC continued to ask about
a potential 2016 art walk
Shelly Houston shared an
idea called “World Art Drop
Day”
Lois Chattin, Renaissance
High School, asked MAC to
host a chalk art
competition.
“Meridian Art Week” was
born
MAC received a lot of
encouragement from Mayor
Tammy and local businesses
V I S ION & ACT I O N
Partners: West Ada School
District, Meridian Arts
Foundation, & the Meridian
Downtown Business
Association
Generally well received for
its first year, but with a
team of people interested in
working with MAC next year
Advertised in the Meridian
Press and Boise Weekly, and
also printed handouts from
Modern Printers.
Even with these efforts,
many people said that
there needed to be more
advertising
PUBLIC ART
“Out on the Town” by Daniel
Borup was well loved during
the public input period for a
public art installation at
Fairview and Main
Installed on City Hall’s plaza
during Meridian Art Week. We
have seen a lot of
interaction with the statue
Danielle Foushee agreement
was terminated
MAC provided options to
MDC and Council. MDC
supported the option to
commission another piece
that was a finalist for the
RFP for the project
CJR Design accommodated
our time frame and budget
Installed “Native Grasses” at
the corner of Fairview and
Main in late September
Park Identities Public Art
Roster established!
First project under the artist
master agreements is Heroes
Park: awarded to Ken McCall
COMMUNITY CHAMPIONS
MAC has seen a lot of wonderful enthusiasm from members
of the community this year. These people are business
owners, students, and artists. Some of these people were
referenced earlier, and there are too many to list in full,
but we are happy to see the arts community growing
stronger year after year.
One citizen of note is Andrew Clifford, who you met in late
2015. As of spring 2016 Andrew's art was wrapped on the
traffic box at the corner of Fairview and Locust Grove.
OPEN HOUSE ON
MAY 3, 2019
thank you for another year of support!
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 8A
PROJECT NUMBER: H-2017-0004
ITEM TITLE: Movado Estates Subdivision No. 1
Final Plat for Movado Estates Subdivision No. 1 (H-2017-0004) by DevCo, LLC Located at
South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Road
MEETING NOTES
Clol,itil\, t� r- 7/ /7
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 8B
PROJECT NUMBER: H-2017-0005
ITEM TITLE:
Final Plat for Movado Estates Subdivision No. 2 (H-2017-0005) by DevCo, LLC Located
South Side of E. Overland Road, Between S. Topaz Way and S. Cloverdale Road
MEETING NOTES
�,✓ N m o -cl i 71 X �7
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE;
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Community Development Dept.
Meridian City Hall, Suite 102
33 E. Broadway Avenue
Meridian, Idaho 83642
__________________________________________________________________________
Ph: 208.887.2211 www.meridiancity.org Fax 208.887.1297
Rev: 01/2011
Community Development
Department
MEMORANDUM
February 27, 2017
To: Mayor Tammy de Weerd
City Council Members
From: Bruce Freckleton, Development Services Manager
Re: Fee Waiver Request – Meridian YMCA
In his letter dated December 12, 2016, Scott Curtis, Senior Vice President of the Treasure Valley
Family YMCA, requested a waiver of fees associated with the proposed new YMCA to be co -
located at the Hillsdale Elementary School in southeast Meridian (see attached).
The following information outlines the applicable fees for a project of this type. If a waiver is
granted, it would have a negative result in the ability of the General Fund or Enterprise Fund to
pay for approved FY’17 expenditures:
Planning Division Fees:
Planning Division fees have already been paid.
Fee Item Actual Fee
Cert. of Zoning Compliance $453.00
Administrative Design Review $173.00
Alternative Compliance (Refunded 12/20/2016) $0.00
Sub-Total $625.00
Land Development Division Fees:
Land Development Division fees have already been paid.
Fee Item Est. Fee
Public Works Plan Review Fees $568.80
Public Works Inspection Fees $981.18
Public Works Pre-Treatment Plan Review Fee $75.00
Sub-Total $1,624.98
Public Works Dept. Fees:
The Public Works Department Fees historically have never been waived.
Fee Item Actual Fee
Sanitary Sewer Assessment $40,413.24
Water Assessment $14,462.09
Water Meter(s) – Two 2” Meters $1,372.00
Sub-Total $56,247.33
Impact Fees:
The Impact Fees historically have never been waived.
Fee Item Est. Fee
Police Impact Fee $4,095.00
Fire Impact Fee $16,965.00
Sub-Total $21,060.00
Building Division Fees:
The below permit costs are based on actual bids.
Fee Item Est. Permit Cost % / $ to City
(Soft Cost)
% / $ Paid by City
To Independent Contractors
(Hard Cost)
Commercial Permit Fee $65,831.72 85% / $55,956.96 15% / $9,874.76
Commercial Plan Check Fee $42,790.62 85% / $36,372.03 15% / $6,418.59
Fire Plan Review Fee $19,749.52 27% / $5,332.37 73% / $14,417.15
Electrical Permit Fee $5,280.06 30% / $1,584.02 70% / $3,696.04
Mechanical Permit Fee $6,924.50 40% / $2,769.80 60% / $4,154.70
Plumbing Permit Fee $5,482.22 40% / $2,192.89 60% / $3,289.33
Fire Sprinkler/Alarm Permit Fee *Unknown 27% / *Unknown 73% / *Unknown
Sub-Total $104,208.07 $41,850.57
*Fire Sprinkler/Alarm permits are based off # of Heads/Devices. This information is not available at this time.
Proposed Total $104,208.07
the
FOR YOUTH DEVELOPMENT°
FOR HEALTHY LIVING
FOR SOCIAL RESPONSIBILITY
December 12, 2016
Dear Mayor Tammy and Meridian City Council,
We are very excited that our joint project in South Meridian is progressing and we
can all celebrate this partnership that will do so much for the community.
I am writing to ask you to consider waiving or reducing certain fees as a part of our
development applications to the city. As you know, the spirit of this partnership has
been one where all of the partners are helping each other and in many cases taking
on costs which may be incurred by others. It would help our project significantly if
you would consider waiving or reducing the indirect fees for our applications.
As you know, the YMCA is fully supportive of the park development. This includes
our construction of the parking areas and curbing for the park. An additional
contribution to the partnership has included the YMCA being the recipient of the
property donations from Brighton Corporation and the Hill family. We have served
this role at the request of you and the other partners, serving as a temporary
holding place until design details could be finished and the partners were prepared
and willing to receive the acreage they needed. During this time, the YMCA is
required to pay property tax for the acreage that we are eventually donating to the
city.
Thank you for your consideration in this matter. We look forward to continuing to
partner with you at The Hill and in many other ways.
Thanks,
Scott Cu is
Senior ice President
TREASURE VALLEY FAMILY YMCA - ASSOCIATION SERVICES
1 177 W State Street, Boise, Idaho 83702
P 208 344 5501 F 208 331 0018
YMCATVIDAHO.ORG
The Ye So Much More`"
Meridian City Council Meeting g p
DATE: February 28, 2017 ITEM NUMBER: -,8C
PROJECT NUMBER: H-2017-0006
ITEM TITLE: Handy Wholesale Products
Public Hearing for Handy Wholesale Products (H-2017-0006) by Lawson Design Located
710 E. King Street
1. Request: Vacate the Twenty (20) Foot Wide Public Utility, Drainage and Irrigation
Easement on the North Boundary of Lot 17, Block 2, Meridian Business Park Subdivision
MEETING NOTES
� APPROY[74
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Changes to Agenda: The applicant has requested items 8A and 8B (Movado Estates No. 1 and No. 2) be continued
until March 7th so the applicant can modify the plats to address staff comments.
Item #8D: Handy Wholesale Products (H-2017-0006)
Application(s): Vacation
Size of property, existing zoning, and location: This site consists of 2.24 acres, zoned I-L and is located at 710 E. King
Street.
History of Previous Actions:
1. In 1995, the 20-foot wide PUDI easement was platted as part of the Meridian Business Park Subdivision.
2. Recently, a certificate of zoning compliance (A-2016-0366) was approved to construct a 22,240 square foot truck
service bay (2,080 sq. ft.) and warehouse addition (20,160 sq. ft.) to the existing 6,000 square foot building.
Summary of Request: The applicant requests approval to vacate the 20-foot wide public utility, drainage and irrigation
easement platted along the north boundary of Lot 17, Block 2 of Meridian Business Park Subdivision.
The applicant is vacating the easement and obtained approval to construct a new 20,160 square warehouse addition that
spans the property line, existing easement and encroaches into the rail corridor. In order to obtain a building permit, the
easement must be vacated.
All public utilities (Idaho Power, Century Link, Cable One, Intermountain Gas) have given consent to relinquish their
easements. NMID submitted a letter stating they have no facilities within the easement area. The Planning Division has
also received an email from the Railroad Representative allowing the construction of the addition into the railroad
corridor.
Staff recommends approval of vacating the easements as proposed.
Written Testimony: None
Staff Recommendation: Approval
Notes:
Possible Motions:
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0006, as presented
in the staff report for the hearing date of February 28, 2017: (Add any proposed modifications to conditions)
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0006, as presented
during the hearing on February 28, 2017, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2017-0006 to the hearing date of (insert continued hearing date here) for the
following reason(s): (You should state specific reason(s) for continuance.)
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN -IN SHEET
Date: February 28, 2017 Item #
Project Number: H-2017-0006
Project Name: Handy Wholesale products
Please print your name
For
Against
Neutral
Do you wish
to testify (Y/N)
CITY or- r
C 1 C E,-. 'p
City Council Meeting
February 28, 2017
Item #8D: Handy Wholesale Products -Zoning & Aerial Maps
Approved Site Plan
Easement Proposed to be Vacated
2540 S. Del Rey Lane
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Fall Creek Subdivision No. 2
Request for Reimbursement Agreement for Infrastructure Enhancement - Fall Creek
Subdivision No. 2
MEETING NOTES
yc,cmw — /�/J
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Request for Reimbursement Agreement for
Infrastructure Enhancement per MCC 8-6-5
Basis of Recommendation for
Denial of Request
Opportunity to have adjacent properties reimburse
was missed. Request for RAIE received (8/11/16), after
the approvals of adjacent properties in Southridge Sub.
Not eligible for reimbursement per MCC 8-6-5
language, wherein any eligible infrastructure is above
and beyond what is required in the Public Works
Infrastructure Master Plans. The Master Planned main
is 12-inch in diameter, and the installed main is 12-inch
in diameter.
2008
2013
2014
2014
Southridge Sub.
Fall Creek Sub.
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 9A
PROJECT NUMBER:
ITEM TITLE: Community Development
Community Development: Pending Ada County Development Application Response
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
February 23, 2017
MEMORANDUM
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Division Manager
RE: Ada County Development Application – Contractor’s Yard
February 28, 2017 City Council Agenda Item
City Staff received a transmittal from Ada County Development Services (attached.) The
property owner at 2540 S. Del Ray Lane is proposing to establish a contractor’s yard on 5.1
acres. This property is located within Meridian’s AOCI and is contiguous to existing city limits
(see attached map.) This property is designated “Low Density Residential” on the City’s Future
Land Use Map. Contractor’s Yards are not permitted in any residential district of the City. This
property is eligible for annexation into Meridian.
Staff seeks Council direction on commenting to the County on this application.
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 9B
PROJECT NUMBER:
ITEM TITLE:
Community Development: 2017 Transportation Priorities
MEETING NOTES
/td 0 f tr-,j
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Mayor and City Council
From: Caleb Hood, Planning Division Manager
Date: 2/16/2017
Re: 2017 Transportation Project Priorities
Annually, the City prepares a list of transportation priorities for the Ada County Highway
District (ACHD) to consider in their programming and budget process. The ACHD recently sent
a letter to the City requesting priority projects for them to consider in their 2018-2022 Integrated
Five-Year Work Plan (IFYWP.) ACHD is requesting all project requests be submitted no
later than March 17, 2017.
During their January 9th and February 6th meetings, the Meridian Transportation Commission
(TC) discussed priorities for 2017. The City’s final 2016 priority list was used as a starting point
for the 2017 list. Roadways, Intersection and Community Program projects were moved up,
down, onto, and off of the 2016 list. On the attached spreadsheet, the first column shows the
proposed 2017 rank, and the second column shows the 2016 rank.
During the February 21st, City Council meeting, Staff will briefly explain ACHD’s programming
process (essentially our top 15 projects matter; see attached ACHD Combined Prioritization
Spreadsheet for an overview of how ACHD scores projects) and will run through the proposed
priorities, in hopes the Mayor and City Council will endorse and send to ACHD before the
March 17th deadline.
NOTE: Attached is a map that depicts the location of the draft roads/intersection priorities as
shown on the spreadsheet (also attached).
Attachments:
2017 Combined Roadways & Intersections Priorities Map (DRAFT)
Draft 2017 Roadways & Intersections Priorities
Draft 2017 Community Programs Priorities
ACHD Combined Prioritization Spreadsheet
DRAFT Cover Letter
DRAFT
February 24, 2017
Paul Woods
Commission President
Ada County Highway District
3775 Adams Street
Garden City, ID 83714
Dear Commissioner Woods:
We appreciate the opportunity to submit the attached lists of transportation projects for
consideration in the ACHD 2018-2022 Integrated Five-Year Work Plan (IFYWP). The City
strongly believes the attached prioritized lists are not a wish-list of niceties but rather an
identification of Meridian’s most-needed transportation system projects. As we continue to see
development both north and south of I-84, this list is our attempt to hold true to previous IFYWP
submissions from the City and identify areas where investments, both immediate and long-term,
can have a meaningful impact.
The City is thankful for ACHD staff attendance at both the Meridian Transportation Commission
and City Council meetings, for the questions they have answered, and for generally assisting the
City as we navigate through your programming process. With this assistance the City has been
able to develop a greater understanding of all the work that goes into programming and
budgeting for roadway, intersection and Community Program projects. While we understand that
congestion, safety and ultimately cost-benefit dominate the process, the City’s priorities also
reflect areas of our community where we are currently experiencing and anticipate eminent
growth. For 2017, our priority lists represent the technical merits, the reality of where roadway
and intersection projects are needed today, and in the near future, as well as an effort to complete
corridors and not necessarily a mile-by-mile approach to road improvements.
A couple of key projects we’d like to highlight this year: Pine Avenue, Locust Grove to Meridian
Road and Idaho Avenue. These key corridors are currently under-built, but once reconstructed
will help motorists, pedestrians, and cyclists.
The Pine/Emerald corridor has been recognized by ACHD as the primary east-west bicycle
connection in Ada County and ACHD has invested, or plans to invest, in several critical projects
throughout this corridor (Pine/Linder Intersection, Cloverdale/Pine Intersection, Emerald,
Orchard to Americana and Pine, New Have Cove to Rotan to name several) which increases its
attractiveness an alternative route to Fairview and Franklin roads. This segment of Pine in
Meridian represents one of the final pieces of the Pine/Emerald corridor that does not have
sidewalks and bike lanes completed or planned in the near future. In addition to its regional
significance this project also has direct impacts on access into the City of Meridian’s Downtown
and it connects directly to the City’s growing pathway network. We appreciate the District
allocating resources to design this project and look forward to its construction beginning in
FY2018.
Idaho Avenue, between Main and E. 2nd Street was chosen by our community for a Lighter,
Quicker, Cheaper installation this past year. Temporary improvements like re-striping and the
addition of decking and planters have helped establish a sense of place in this downtown block
and positively affected adjacent business and property owners. Thank you for working with us to
allow Idaho Avenue to be “right-sized.” This year, we’re asking ACHD to take the next step on
Idaho Avenue by beginning to program funds to design and eventually reconstruct the roadway
with wider sidewalks and narrower travel lanes, between Meridian Road and E. 3rd Street (3
blocks.) This is one of two City applications for Economic Development projects.
Please communicate with Caleb Hood, 884-5533, with any questions or issue that may arise
regarding the City’s lists of priority projects. Thank you for your time and consideration of our
priority requests.
Sincerely,
Tammy de Weerd
Mayor
Attachments
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 9C
PROJECT NUMBER:
ITEM TITLE:
Community Development: US 20/26 Corridor Study Environmental Assessment Overview
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Mayor’s Office 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-888-4433 Fax 208-884-8116 www.meridiancity.org
February 28, 2017
Adam Rush
Public Involvement Coordinator
Idaho Transportation Department
3311 W. State Street
Boise, ID 83707-1129
Dear Mr. Rush:
The City of Meridian has reviewed the Environmental Assessment (EA) for the US 20/26
Corridor Study, I-84 to Eagle Road, and respectfully submits this letter. Efficient
movement of commuters, goods, and services into and through this area is currently
hampered due to the current lane configuration of US 20/26 (Chinden Boulevard). The
City of Meridian has been actively working to ensure traffic concerns for the area are
addressed more immediately, specifically the widening of Chinden to accommodate the
current traveling public in a way that meets the safety, mobility, as well as the economic
development needs of all.
The City is generally supportive of the Corridor Study and the associated EA; our number
one priority is obtaining immediate capacity improvements to the corridor. Unfortunately,
many improvements called for in the Corridor Study are decades away. We support ITD
in the development of a short and long-term phasing plan for widening the travel lanes
and intersections along this corridor, but more needs to be done sooner. After the EA is
approved, we encourage ITD to identify funding sources and begin programming and
making additional improvements to the corridor as soon as possible.
We appreciate the vision the ITD Board has shown in the past by maximizing
transportation investments that bring about economic opportunities and long-term
viability. Improving the US 20/26 corridor will spur development of underutilized lands
and provide public-private partnership opportunities. But the benefits from the project
will not be Meridian’s alone; benefits of this project will be felt regionally and beyond.
Chinden Boulevard is a critical mobility corridor in our region and the State of Idaho and
both of our agencies have a vested interest in its function. It is important to our region to
Adam Rush
Page 2
have an efficient, effective, and integrated roadway network to transport goods and
services. We applaud the efforts of ITD, to look for funding opportunities that address the
transportation improvements necessary to realize economic growth and long term
viability of our region and the State of Idaho.
Sincerely,
Tammy de Weerd Keith Bird Joe Borton
Mayor City Council President Council Vice President
Luke Cavener Genesis Milam Ty Palmer
Council Member Council Member Council Member
cc: Greg Vitley, ITD Environmental Engineer
Marc Danley, District 3 Project Manager
Amy Revis, District 3 Engineer
ITD Board
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 9D
PROJECT NUMBER:
ITEM TITLE: Award of Bid #PKS-1720-10736
Finance: Discussion and Approval of Award of Bid #PKS-1720-10736 and approval to
purchase one (1) Wide Area Mower from RMT Equipment and authorize the Purchasing
Manager to sign Purchase Order # 17-0213 for the Not -to -Exceed amount $67,880.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Jeremy Aldrich; Roger Norberg
Date: 2/16/17
Re: February 28th City Council Department Report
The Purchasing Department respectfully requests that the following item be placed on the
February 28th City Council Agenda under Department Report .
Approval of Award of Bid #PKS-1720-10736 and approval to purchase one (1) Wide
Area Mower from RMT Equipment and authorize the Purchasing Manager to sign
Purchase Order #17-0213 for the Not-to-Exceed amount $67,880.00.The bid was
advertised on the City’s Purchasing website as well as the local city paper, Meridian
Press for two consecutive weeks starting February 3rd . Only one vendor responded
by the Due Date of February 15, 2017. The Purchasing Department researched all
vendors / dealers capable to bid (see attached) and there were four others that had
the opportunity to bid on the equipment but did not do so.
Recommended Council Action: Approval of award of the Bid Wide Area Mower
for the Not-To-Exceed amount of $67,880.00, and authorize the Purchasing
Manager to sign Purchase Order . This purchase is part of the approved 2017
Budget.
Thank you for your consideration.
.
City of Meridian
Purchasing Dept.
d{,IDIAN
IDAH O
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
ME,RIDIAN, ID 83642
(208) 888-4433
Vendor Address:
RMT EQUIPMENT
PO BOX 57246
SALT LAKE CITY UT 84157
Purchase Order
Attention: JeremyAldrich
212812017 17-0213
Description
Billing
Address:
Shipping
Address:
Shipping Method
FOB:
Dollar
Attn: Finance
33 E Broadway Ave
Meridian, lD 83642
City of lveridian
Parks Department
1700 E. Lanark St.
Meridian, lD 83642
Total
Jacobsen Wide Area Mower HR700
Purchasing Manager:
Special lnstructions
truck
destination
67880.00 1.00
Purchase Order Total
67,880.00
$67,880.00
Conf PO per bid PKS-1 720-10736 byRMT Equipmenl dated 2t13117 . Approved by Counc 2t2gt17 Notto-Exceed $67,880.00Case Mgmt 56094. 01 -5210-94400-'10736
Unit Quantity I Unit Price
FindaDealer-Jacobsen Page 1 of2
Find a Dealer
Your search has returned the followrng result
Rl.lT Equipment
4225 South 500 west
Sart Lake city, UT 84123
Phone: (801) 261-2r00
Fax: (801)262-9740
ftincipal Contact: B.edt Bonham, Br.ndon Bonham
Parts Manager: Bret ttather
Seruice Manager: rraft Shimett
E-mail I bran.lon@rmt€qulp.rE.t.com lu.l@.mtequlpment.com
website: $rww. rmtcqu lpment.6o.n
Vlew Google Map
RMT Equipment
Boise. IO 83709
Phone: (208) 362 2714
Fax: (208) 362-2383
View Google Map
RMT Equipmerrt
3113 East Marn St.
Lewiston. IO 83501
Phoner (208) 743 4571
Fa\.: (2OA) 743 4572
Vlew Google Map
RlilT Equipment
935 NW Corporate Center Orive
Troutdale, OR 97060
Phon€r 503 667 5000
Fax:503-567-5002
vlew Google lilap
RMT Equipmert
1595 Bishop Rd.
Chehalis, WA 98532
Phone: (160) 748 3110
http ://www jacobsen.com/dealer-locator?p:2&c: 1 46 &= 1 &y :0 211512017
E IDIAN
IDAHO
BID NAME: Wide Area Mower DUE DATE & TIME: February 15,2017 2:30
BID NUMBER: PKS-1720-10736
VENDOR 6 BID AMOUNT
Opened by Altud- (/r-
tttex: ffi,Hl,,wrLt.-
RIIAf Eorriomvnt X .rl -o-i BBr->IIIIIIIIII
II
^%
city Of Meridian
Statement of Revenues and ExpenoJres - Rev and Exp Report - Sandra - ULdted Transactions Included In Report
01 - G€neral Fund
5210 - Parks Maiatenance Diviaion
Erom 10/1/2016 Th,rongh, 9/3A/2071
Budget with Cr.rrrent Year
Actual
Budge I
Remalnrng
94400
capita.L outlay
Capita.l. - Equipment
Total capital Outlay
0.00
_ ,0. 0L
,- 82,100- 0L
82, 500. 00
I2-l8 Q- 8 L
a2 500.00
DEPT EXPENDITURES
TOTAL EXPENDITURES
82 5C0.0!0.00 82,500.00
e2 500. 00 0.00 82, 500 . 00
DaLe. I/23/11 12t11t2I Pl4
Meridian City Council Meeting
DATE: February 28, 2017
ITEM TITLE: Fire Department
ITEM NUMBER:
PROJECT NUMBER:
9E
Fire Department: Amendment of Ada County -City Emergency Medical Services System
(ACCESS) Joint Powers Agreement to incorporate terms of parties' shared use of ESO
reporting software for report writing and records storage and management
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 9F
PROJECT NUMBER:
ITEM TITLE: Amended Joint Powers Agreement
Restated and Amended Joint Powers Agreement for the Coordinated and
Cooperative Provision of Emergency Medical Services in Ada County Establishing the
Ada County -City EMS System ("ACCESS")
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE;
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
AGREEMFNT No.D 1
RESTATED AND AMENDED
JOINT POWERS AGREEMENT FOR THE COORDINATED
AND COOPERATIVE PROVISION OF
EMERGENCY MEDICAL SERVICES IN ADA COUNTY
Establishing the Ada County -City EMS System (`ACCESS")
This Joint Powers Agreement (the "Agreement") is entered into by and between Ada
County, the Ada County Emergency Medical Services District, the City of Boise, the City of
Meridian, Kuna Rural Fire District, Eagle Fire District, North Ada County Fire and Rescue
District, and Star Joint Fire Protection District, and is effective as of the last date of execution of
this Agreement.
RECITALS; PURPOSES; AUTHORITY
Purpose. The Purpose of this Agreement is to establish the Ada County -City EMS
System (the "System") and Joint Powers Board appointed by the respective Parties authorized to
operate and manage the joint, coordinated, and unified provision and maintenance of pre-
hospital, emergency and non -emergency medical services, including medical transport, rescue,
and extrication services, within all county, city, emergency medical services district, and fire
district jurisdictions within the System Area in order to provide certainty, consistency and
economy in the management and delivery of EMS services.
1. Sections 67-2326 through 67-2333, Idaho Code, provide that public agencies
may enter into agreements with one another for joint or cooperative action which includes, but is
not limited to, joint use, ownership, and/or operation agreements and interagency contracts for
service, activity or undertakings. This Agreement is, and shall be construed as, a joint powers
agreement enacted pursuant to Sections 67-2326 through 67-2333, Idaho Code.
2. Fire Districts have authority under Sections 31-1430 and 31-1417, Idaho Code, to
enter into intra -agency and mutual aid agreements.
3. The Ada County Board of Commissioners, in its capacity as the governing board
of the Ada County Emergency Medical Services District ("ACEMS District") pursuant to
Chapter 39, Title 31, Idaho Code, provides emergency medical services in Ada County. ACEMS
District currently holds an Advanced Life Support Level 1 EMS transport license issued by the
state of Idaho.
4. The Parties to this Agreement have various levels of EMS licenses issued by the
state of Idaho. Each Party shall be responsible to maintain such EMS license. Subject to Board
approval nothing in this Agreement shall prevent a Party from obtaining a higher level of
licensing.
5. The governing boards of the Parties have determined that it is in the best interests
of each Party and their taxpayers and for the persons residing and found within their respective
boundaries, to create the System.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 1
1/26/17
Now, for and in consideration of the mutual covenants and promises herein set forth, and
for other good and valuable consideration hereby acknowledged by the Parties to this
Agreement as having been received, the Parties hereby mutually promise, covenant and agree as
follows:
AGREEMENT
ARTICLE I
DEFINITIONS
When used herein, the following words shall have the attendant meaning:
1.1 "ACEMS District" means the Ada County Emergency Medical Services District, a Party
to this Agreement.
1.2 "Ada County -City EMS System" means the Ada County -City EMS System as herein
created and may sometimes be referred to as the "System" or "ACCESS."
1.3 "Ambulance" means any privately or publicly owned motor vehicle or nautical vessel,
authorized to provide service in the System, used for, or intended to be used for, the
transportation of sick or injured persons who may need medical attention during
transport. This may include dual or multipurpose vehicles.
1.4 "Ambulance Service" means an agency, licensed to operate within the System, with the
intent to provide personnel and equipment for medical treatment at an emergency scene,
during transportation or during transfer of persons experiencing physiological or
psychological illness or injury who may need medical attention during transport.
1.5 "Default" means any violation, failure to perform, or breach of any covenant, agreement,
term or condition of this Agreement.
1.6 "Emergency Medical Services" or "EMS" means the system utilized in responding to a
perceived individual need for immediate care in order to prevent loss of life or
aggravation of physiological or psychological illness or injury.
1.7 "Joint Powers Board" means the System Joint Powers Board, ("Board"), formed
pursuant to this Agreement, which is authorized to administer this Agreement on behalf
of the Parties.
1.8 "Parties" means Ada County, the cities and districts that have executed this Agreement.
1.9 "Inclusive Area Party Agencies" means Public Agencies that are Parties to this
Agreement whose boundaries include area only within Ada County, state of Idaho.
1.10 "Non -Inclusive Area Party Agencies" means Public Agencies that are Parties to this
Agreement whose boundaries include area within Ada County and within Canyon
County, or any other neighboring county to Ada County, state of Idaho.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 2
1/26/17
1.11 "Non -transport Service" means an agency with associated apparatus and personnel
licensed to operate within the System, operated with the intent to provide personnel or
equipment for medical stabilization at an emergency scene, but not intended to be the
service that will actually transport sick or injured persons.
1.12 "Public Agency" means any city or political subdivision of this state, including, but not
limited to emergency medical service districts; fire districts; cities; and any other
government subdivision of the state of Idaho, including any agency of the state of Idaho
holding a current EMS license and providing EMS within or contiguous to the
boundaries of Ada County.
1.13 "System Area" means all the geographic area within the boundaries of the "Inclusive
Area Party Agencies" and those designated areas for inclusion within the System which
are also within the boundaries of the "Non -Inclusive Area Party Agencies."
1.13.1 The "System Area" may be modified, upon consent of all Parties, to include
area within an adjoining county;
1.13.2 The "System Area" may be modified, upon consent of all Parties, to exclude
area within Ada County upon the condition the area excluded will then be
subject to a like "System" in an adjoining County.
ARTICLE II
THE ADA COUNTY -CITY EMS SYSTEM (SYSTEM)
2.1 Establishment of the System. There is hereby established the Ada County -City EMS
System. The System shall be created for the express purpose of providing for joint
management, provision, operation, and maintenance of pre -hospital emergency and non-
emergency medical services, including medical transport, rescue, and extrication services,
within the System Area. The System shall exist as a joint exercise of the authority to
provide EMS services by all the Parties to this Agreement, and shall be administered by a
Joint Powers Board as provided in Article IV of this Agreement. The System, through the
Joint Powers Board, Administrative Committee, and the Medical Directorate, shall
establish standards and provide for the coordinated management, provision and
maintenance of pre -hospital, emergency, and non -emergency medical services, including
medical transport, rescue, and extrication services, within the System Area.
2.2 Scope of Services and Operation. The System shall coordinate the management,
provision, operation and maintenance of pre -hospital, emergency, and non -emergency
medical services, including medical transport, rescue, and extrication services within the
System Area. The Parties shall respond to 9-1-1 and other calls necessitating the services
of the System within the System Area. By this Agreement, the Parties agree to
cooperatively exercise their respective powers within the System Area in a manner
consistent with this Agreement.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 3
1/26/17
ARTICLE III
PARTIES, DURATION, AMENDMENT, WITHDRAWAL AND TERMINATION
3.1 Parties to this Agreement. The Parties to this Agreement are Ada County, the Ada
County Emergency Medical Services District, the City of Boise, the City of Meridian,
Kuna Rural Fire District, Eagle Fire District, North Ada County Fire and Rescue
District, and Star Joint Fire Protection District. Each Party intends to and does by this
Agreement contract with each other Party and any other Agencies as may later be added.
Additional Parties may be added by resolution of the Board and amendment of this
Agreement. Each Party agrees that the removal of any Party from this Agreement does
not affect this Agreement with respect to each remaining Party.
3.2 Duration/Annual Renewal. This Agreement shall continue in force and effect from its
Execution Date through September 30, 2013. Thereafter this Agreement may be renewed
for successive one (1) year terms. Renewal terms shall be effective from October 1
through September 30 of each successive calendar year. A Party may renew this
Agreement by providing written notice to all other Parties.
3.3 Amendment. This Agreement may be amended only by written agreement of the
Parties.
3.4 Withdrawal.
3.4.1 No Party shall withdraw from this Agreement unless it demonstrates one or more
of the following circumstances:
3.4.1.1 The withdrawing Party is insolvent or otherwise financially unable to
carry out its obligations under this Agreement;
3.4.1.2 A court has determined that it is unlawful for the Party to continue to
perform under or be Party to this Agreement;
3.4.1.3 A material breach of any term of this Agreement has occurred; or
3.4.1.4 Two or more Parties, after signing, consolidate services and wish to
combine their representation under this Agreement as part of said
consolidation.
3.4.2 Notice of withdrawal must be provided to the Parties no less than sixty (60) days
before the effective date of withdrawal. However, a withdrawal shall not be
effective if the condition or conditions giving rise to the withdrawal are cured to
the reasonable satisfaction of the withdrawing Party within sixty (60) days after
the date of notice of withdrawal is provided.
3.4.3 Withdrawing Party to Cease EMS Services In Service Area. Each Party
agrees, as a special consideration to each other Party, that in the event they
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 4
1/26/17
withdraw from this Agreement, either by voluntarily withdrawing or for cause by
default, that they will cease to provide EMS services in the System Area for the
remainder of the Agreement term and shall either forfeit or modify their EMS
license to the Department of Health and Welfare Bureau of EMS as that license
authorizes EMS services in the System Area by that Party. In the event a
withdrawing Party fails to cease to provide EMS services in the System Area, the
remaining Parties may seek specific performance of this provision of the
Agreement and may also seek temporary and permanent injunctive relief in an
action for specific performance filed in a court of competent jurisdiction.
3.5 Complaints. The authority to investigate a complaint against a Party may be conducted
by the Administrative Committee or by the Board, when involving cause for termination.
Member/s of the Party or Parties who are the subject of the complaint cannot vote on
motions to proceed with the investigation or matters related to the conduct or financing
of the investigation. Each Party shall cooperate with any investigation of complaints
regarding performance of services governed under this Agreement.
3.5.1 Complaints involving personnel of a Party are to be treated as described in
Section 8.5.3 of this Agreement.
3.6 Party Termination.
3.6.1 For Cause. A Party may be terminated from this Agreement by action of the
Board for cause in the event they are in default of this Agreement. Prior to
termination of a Party the Board shall conduct a hearing to determine if there is a
default of this Agreement that has not been cured by the defaulting Party. The
following procedures shall be met:
3.6.1.1 The Board shall provide to the defaulting Party fourteen (14) days
written notice of a hearing to show cause.
3.6.1.2 The notice shall specify the reasons for the default and the intention to
terminate the Party as a Party to this Agreement.
3.6.1.3 In the event the default is cured within the fourteen (14) days and
before the commencement of the scheduled hearing before the Board,
the Board shall so note on the record of the proceedings and the
hearing shall then be concluded.
3.6.1.4 In the event the default is not cured, the Board shall, upon conclusion
of their deliberation, issue findings of fact and conclusions of law and
order of decision within thirty (30) days of the date of the hearing.
3.6.1.5 A Board member representing a Party that the Board is considering
terminating shall recuse himself/herself from voting on the
termination and all proceedings involved in the matter of termination.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 5
1/26/17
3.6.2 Effect of Termination. The termination or withdrawal of any Party pursuant to
this subsection shall not constitute a termination of the entire Agreement, and the
remaining Parties shall continue to perform under this Agreement for the
remainder of the contract term.
3.6.3 Terminated Party to Cease EMS Services In Service Area. Each Party agrees,
as a special consideration to each other Party, that in the event they are terminated
from this Agreement, either by voluntarily withdrawing or for cause by default,
that they will cease to provide EMS services in the System Area for the remainder
of the Agreement term and shall either forfeit or modify their EMS license to the
Idaho Department of Health and Welfare EMS Bureau as that license authorizes
the provision of EMS services in the System Area by that Party. In the event a
terminated Party fails to cease to provide EMS services in the System Area, the
remaining Parties may seek specific performance of this provision of the
Agreement and may also seek temporary and permanent injunctive relief in an
action for specific performance filed in a court of competent jurisdiction.
ARTICLE IV
ADMINISTRATION OF THE ADA COUNTY -CITY EMS SYSTEM JOINT POWERS
BOARD
4.1 Establishment of the Joint Powers Board; Membership; Officers.
4.1.1 Establishment of the Board. There is hereby established the Joint Powers Board
of the System. The Joint Powers Board shall serve as the governing board of the
System and operate the System on behalf of the Parties.
4.1.2 Joint Powers Board Membership. The Ada County -City EMS System shall be
governed by the Board whose membership shall consist of one (1) elected official
representing each Party, and a total of two (2) elected officials of the ACEMS
District/Ada County Board of Commissioners.
4.1.2.1 Each Party shall also designate an alternate elected official to serve in
the absence of their designated Board member.
4.1.2.2 Each Party's appointee shall be given the authority to vote on all
matters before the Board with the exception of financial decisions
requiring the appropriation and/or expenditure of funds by the Party.
4.1.3 Officers. Annually in January the Joint Powers Board shall appoint a chairman,
vice chairman, and secretary whose primary responsibilities are as follows:
4.1.3.1 The Chairman shall be a member of the Board and shall conduct all
meetings of the Board and execute all contracts and resolutions on
behalf of and as authorized by the Board and any other duties assigned
by the Board; and
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 6
1126/17
4.1.3.2 The Vice Chairman shall be a member of the Board and shall carry out
the functions of the Chairman in the absence of the Chairman and any
other duties assigned by the Board; and
4.1.3.3 The Secretary may or may not be a member of the Board and shall be
responsible for posting agenda notices and preparation of minutes of
the Board and for maintaining the records of the Board and any other
duties assigned by the Board; and
4.1.3.4 These officers shall have no powers or duties except as provided in this
Agreement.
4.2 Powers, Duties and Operations of the Joint Powers Board.
4.2.1 Powers. Pursuant to Section 67-2328, Idaho Code, the Board is responsible to
operate and manage the System. In order to accomplish the Purpose of this
Agreement, the Joint Powers Board shall have, in addition to other powers
provided herein, the authority to adopt procedures for its operation as well as to
adopt standards for the coordinated management, provision, operation and
maintenance of pre -hospital, emergency, and non -emergency medical services,
including medical transport, rescue, and extrication services, within the System
Area.
The Board shall have discretionary powers to manage and conduct the business
and affairs of the Ada County -City EMS System. However, the governing board
of a Party shall approve any action that will financially obligate that Party. The
discretionary powers shall include, but not be limited to, the following:
4.2.1.1 Receive recommendations from the Administrative Committee and the
Medical Directorate;
4.2.1.2 Approve procedures for the operation, meeting, and other
administrative matters of the Board and the System;
4.2.1.3 Approve the Standard Operating Procedures for the System. However,
any standards approved regarding qualifications for holding a position
shall provide an exemption for any personnel of any Party who at the
effective date of this Agreement holds such a position unless contrary
to law;
4.2.1.4 Adopt medical protocols and other matters related to the Medical
Directorate;
4.2.1.5 Approve response standards, including policies regarding dispatch
responses;
4.2.1.6 Provide recommendations to a Party's respective governing body
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 7
1/26/17
regarding the Party's agency licensure levels within the System;
4.2.1.7 Recommend for approval, as set forth in section 4.4 of this Agreement,
a budget and financial plan as well as subsequent funding, including
joint purchasing of property;
4.2.1.8 Approve the allocation of resources, including stationing of personnel
and vehicles;
4.2.1.9 Adopt a training and education plan for licensed personnel;
4.2.1.10 Approve the deployment plan of EMS equipment;
4.2.1.11 Recommend that the Board acquire, hold, and dispose of real and
personal property jointly owned by and used in the System;
4.2.1.12 Deal with other matters necessary and convenient in furtherance of the
Purpose of this Agreement;
4.2.1.13 Identify matters that require approval of the Parties' governing boards;
4.2.1.14 Comply with the Idaho Open Meetings laws;
4.2.1.15 Operate on a fiscal year from October 1 through September 30; and
4.2.1.16 Adopt, administer and implement EMS standards, protocols and
procedures. If EMS standards, protocols and procedures adopted by
the Board impose higher standards than are required by any state
statute or rule the standards and procedures adopted by the Board shall
apply to the Parties to the extent allowed by law in the System Area.
4.2.2 As required by law, the Board shall report to the Idaho Department of Health and
Welfare EMS Bureau any findings of Agency violation of state EMS laws or rules
which occurred within the System Area.
4.2.3 Resolutions and Board procedures shall be compiled and organized according to
subject and maintained by the Joint Powers Board, which shall provide each Party
with a copy of all resolutions and procedures.
4.2.4 The approval of the governing board of each Party is required for any matter
approved by the Joint Powers Board that includes financial contribution by a
Party, including the purchase of real property and personal property.
4.3 Meetings, decisions, and communication. The Board shall adopt rules of procedure for
the conduct of their meetings that are consistent with the provisions of this Agreement.
4.3.1 The Board shall meet regularly to confer and carry out the business of the Board
and the System in the following manner:
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 8
1/26/17
4.3.1.1 For all meetings of the Board fifty percent (50%) plus one (1) of the
members of the full Board shall constitute a quorum for the purposes
of conducting business.
4.3.1.2 All motions, resolutions, and actions of approval on any matter by the
Board require a unanimous vote of the Board members present.
4.3.1.1.1 In regards to matters before the Board that only involve a
combined licensure as provided in Article V of this
Agreement, only the Board members of Parties that have
combined their licenses may vote.
4.3.1.3 The Board must provide at least fourteen (14) days advance written
notice to all Parties when considering all matters requiring a vote of
the Board members.
4.3.1.4 Only Board members, or their alternates, shall have voting privileges.
4.3.1.5 In the event a Party's Board member or designated alternate fails to
attend three (3) consecutive meetings or fails to attend more than one-
half of the meetings of the Board within a calendar year, notice of
absence shall be sent to the offending Party which notice shall be
withdrawn if the offending Party's Board member appears at the next
regularly scheduled meeting and shows good cause for the absences
and presents a commitment to regular attendance in the future. In the
event the offending Party does not appear and show good cause then
the same shall constitute a material breach of the terms of this
Agreement and the offending Party will be subject to termination
provisions of Section 3.6 of this Agreement and the notice of absence
shall stand as a notice of default.
4.3.2 The Board shall provide to the governing boards of the Parties to this Agreement
a written annual report concerning the status of the System, at a date set in the
procedures of the Board, but in no event not less than once per year. This report
shall include all matters the Joint Powers Board determines are relevant to the
operation of the System and any matter that may be required by the State EMS
Bureau or by state or federal law.
4.4 Finances. On or before March 1 of each year, the Board shall propose an Ada County -
City EMS System Budget (the "Budget") for approval by the ACEMS District Board.
4.4.1 The Budget shall include vehicle license registration fees designated for and
remitted to the ACEMS District for that fiscal year. The Budget may also
include contribution payments to the System by the Parties to this Agreement.
Commencing in the fourth renewal year of this Agreement, the Budget shall also
include property tax funds contributed for that fiscal year by the ACEMS District
Board pursuant to Chapter 39, Title 31, Idaho Code.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 9
1/26/17
4.4.2 The Budget shall identify anticipated expenditures for the System up to the
amount included in the Budget in Section 4.4.1. The expenditures in the Budget
shall be developed in accordance with the statutory purpose that the vehicle
license registration fees be used for the provision of EMS services within the
ACEMS District. Further, commencing in the fourth renewal year of this
Agreement, the expenditures in the Budget shall be developed in accordance with
the statutory purpose that the property tax funds levied by the ACEMS District
shall be used for the provision of ambulance service within Ada County.
4.4.3 A division for the System shall be established within the ACEMS District
Budget, which shall include income line items and expenditure line items as
allocated by the ACEMS District Board. The income line items shall include, if
applicable: (1) vehicle license registration fees as described in Section 4.4.1
above; (2) contribution payments from the Parties; and (3) tax funds being
contributed by the ACEMS District for System expenditures as described in
Section 4.4.1 above. The expenditure line items shall include, if applicable: (1)
personnel expenses; (2) capital expenses; and (3) operating expenses.
4.4.4 If the Budget includes contribution payments by Parties other than the ACEMS
District, then on or before March 1, the Board shall submit the Budget to each
Party's governing board for the appropriation of any contribution payment by
that Party.
4.4.5 The Parties shall set their own budgets in a timely manner with consideration to
the Budget as proposed by the Board.
4.4.6 If the Board fails to submit a Budget to the ACEMS District Board for approval,
then the Parties shall set their own budgets.
4.4.7 Capital investments requiring additional expenditures will be funded through
extra appropriations as proposed by the Board, subject to approval by each
Party's governing board.
4.5 Joint Purchasing. Pursuant to Section 67-2807, Idaho Code, the Board, subject to
approval of the Parties' governing boards as required by other provisions of this
Agreement, may authorize joint purchasing of any real or personal property consistent
with the laws of the state of Idaho. Prior to the Board approving any joint purchase, the
Board shall identify by resolution the plan for distribution and/or ownership of property
jointly owned by the Parties upon the withdrawal or termination of a Party.
4.6 Agreements with other Medical Service Providers. The Board may enter into
agreements with medical service providers other than those that are Parties to this
Agreement in order to provide for EMS services and/or to provide mutual aid to the
System or any medical service provider. Such agreements may be with public or private
agencies and may incorporate any of the terms and conditions contained herein and any
other terms and conditions the Parties may deem appropriate. Such agreements shall not
authorize a medical service provider to directly compete with any Party to this Agreement
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 10
1/26/17
for the provision of EMS services, nor shall such agreement extend any voting rights to
any Party to this Agreement for the provision of EMS service, nor shall such agreement
extend any voting rights to the Party with whom the agreement is made.
ARTICLE V
LICENSURE
0.1 Inclusive Licensure. The Parties hereby agree to maintain their state -issued EMS
licenses and operate in accordance with the laws of the state of Idaho and associated
regulations of the Idaho Department of Health and Welfare.
5.2 Establishment of the Ada County -City EMS System. The Board shall, together with
the Parties' governing boards, comply with Idaho Code §§ 53-501-510, "The Assumed
Business Names Act of 1997" to conduct the business of the System under the name and
style of Ada County -City EMS System.
5.3 Combined Licensure. Any of the Parties to this Agreement may agree to combine their
state -issued EMS licenses and to operate under one EMS license as provided by the laws
of the state of Idaho and regulations of and as authorized by the state of Idaho
Department of Health and Welfare Bureau of EMS.
5.4 Transition Process. Those Parties agreeing to combine their state -issued EMS licenses
will do all things necessary to accomplish the transition of combining their EMS licenses
and to begin and continue operating lawfully under the Ada County -City EMS System.
5.5 Creation of a DBA. When any of the Parties to this Agreement agree to combine their
state -issued EMS licenses and operate under the EMS license of the Ada County -City
EMS System the Board, with all Board members eligible to vote, will establish a DBA,
which will hold the EMS license for the participating Parties.
ARTICLE VI
ADMINISTRATIVE COMMITTEE
6.1 Establishment of the System Administrative Committee. There is hereby established
an Ada County EMS System Administrative Committee. The Administrative Committee
shall serve to make recommendations to the Board.
6.1.1 Administrative Committee Membership. Voting members of the
Administrative Committee shall consist of a chief administrative official from
each Party. In addition, non-voting members may be invited to participate
including, but not limited to: a representative from the Ada County Emergency
Communications Center, representatives from hospitals located within the
System, representatives from the Medical Directorate, and other EMS or health
care agencies with a shared interest in emergency medical services. All actions
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY – PAGE 11
1/26/17
regarding a recommendation to the Board shall require a two-thirds (2/3)
majority vote of all voting Administrative Committee members present. Each
Party shall designate an alternate member who, in the absence of their
Administrative Committee member, shall have the right to a proxy vote on all
matters presented for a vote.
6.1.2 Administrative Committee Ex -officio Membership. Any legal entity or person
who is providing EMS Services in the System Area under a current license issued
by the EMS Bureau, either as air medical services, ambulance services, and/or
non -transport services, may apply for membership on the Administrative
Committee as an Ex -officio member with rights to participate in the meetings
subject to the rule of the chairman, without the right to vote and without a right to
participate in or attend any executive session matter or on any agenda item
involving personnel or a claim of default of a Party.
6.1.3 Officers. Annually, in January, the Administrative Committee shall appoint a
chairman, vice chairman, and secretary whose primary responsibilities are as
follows:
6.1.3.1 The Chairman shall be a member of the Administrative
Committee and shall conduct all meetings of the Administrative
Committee, and shall act as the spokesperson for the
Administrative Committee when presenting to the Board.
6.1.3.2 The Vice Chairman shall be a member of the Administrative
Committee and shall carry out the functions of the Chairman in
the absence of the Chairman and any other duties assigned by the
Administrative Committee.
6.1.3.3 The Secretary may or may not be a member of the Administrative
Committee and shall be responsible for posting agenda notices and
preparation of minutes of the Administrative Committee. The
agenda for each meeting shall be sent to the members fourteen
(14) days before the meeting date.
6.1.3.4 These officers shall have no powers or duties except as provided
in this Agreement or conferred by the Board.
6.2. Purpose. The purpose of the Administrative Committee is to provide operational
expertise as outlined in the Administrative Committee procedures and to make
recommendations to the Board. The Administrative Committee will meet at least bi-
monthly, but may meet more often depending on need.
6.3. Responsibility. The Administrative Committee responsibilities shall include, but are not
limited to, the following:
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 12
vz6fi7
6.3.1 Development, maintenance, and annual review of the Ada County -City EMS
System Operation and Finance Plan to include, but not limited to: System
deployment plan, System staffing levels and licensure levels, current and future
funding needs, capital improvement plan, determination of System performance
levels, assuring a quality management program, development of a System
training and education plan, and other functions not specifically identified but
intended to meet the requirements for the safe and efficient operation of the EMS
System.
6.3.1.1 Review and update annually any change in System configuration.
6.3.1.2 Prepare, in accordance with the provisions of this subsection, any
reports, Standard Operating Procedures, Quality Improvement Plan,
Quality Assurance Plan or budget recommendation to submit to the
Board for approval prior to publication and implementation.
6.3.1.3 Provide for the coordination, planning, and provision of transport and
non -transport EMS services between the Parties, which may include
air medical service within the System Area. Ensure that EMS services
are rendered in a timely and cost effective manner, at an optimal level
of care. The Administrative Committee shall consider the current
EMS standards, existing EMS service capabilities, trends, desired
goals, and future EMS service capabilities for each planning
component with due consideration of the limited funds available to
provide such services.
6.3.1.4 The Administrative Committee shall consider, along with its
accompanying maps, charts and reports, the following components
and criteria:
6.3.1.4.1 The current emergency medical services system structure
and performance;
6.3.1.4.2 Emergency medical services resources and capability
throughout the System, to include licensees, employees,
contractors, volunteers, and any demonstrated need for
change;
6.3.1.4.3 Population and other pertinent demographics within the
EMS System, including analyses of hospital services and
past, present, and future trends in population and
characteristics such as age, mortality, insurance and
revenue to support EMS within the System Area;
6.3.1.4.4 Other EMS factors, including but not limited to response
time standards, medical standards of care, required staffing,
EMS equipment and facilities standards within the System
Area, EMS System deployment plans, mutual aid
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 13
1/26/17
agreements, competency management strategy,
compensation/reimbursement plan, and data collection
plan;
6.3.1.4.5 Recommended performance standards that are currently
recognized under national, state and local standards and
guidelines; and
6.3.1.4.6 Private EMS provider's services and capabilities within the
Service Area.
6.3.2 Develop, maintain and monitor EMS performance criteria by the Parties and any
Medical Service Providers under contract pursuant to Section 4.6 of this
Agreement.
6.3.3 Receive communications, review and make recommendations to the Board
regarding any ongoing operational and/or planning and/or funding issues in order
to coordinate EMS service and resources, transport and non -transport and air
medical service, within the System Area.
6.3.4 Conduct EMS services informational meetings and consult with public officials
and agencies, the medical community, the public, and civic, educational,
professional, or other organizations.
6.3.5 Other duties as may be assigned by the Board.
ARTICLE VII
SYSTEM MEDICAL DIRECTORATE
7.1 Establishment of the System Medical Directorate; Standards and Procedures. There
is hereby established a System Medical Directorate. The Medical Directorate
composition shall be two (2) qualified physicians as recommended by the Administrative
Committee and appointed by the Board. The Medical Directorate members shall appoint
a chairman, who shall set the agenda and preside over the meetings, serve as the
spokesman for the System Medical Directorate, and serve as an ex -officio member of the
Administrative Committee. The Board shall adopt administrative guidelines and
procedures concerning the conduct and the responsibilities of the System Medical
Directorate.
7.2 Purpose of the System Medical Directorate. The System Medical Directorate executes
the duties and functions in accordance with the laws of the state of Idaho, the Rules and
Regulations of the Idaho EMS Physicians' Commission, the state of Idaho EMS Bureau,
and any other rules or regulations concerning emergency medical services.
7.3 Authority. Decisions pertaining to medical oversight rendered by the System Medical
Directorate shall be binding upon the Parties, unless otherwise specifically noted within
this Agreement.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 14
1/26/17
7.4 Responsibility. The Ada County -City EMS System Medical Directorate shall have and
exercise the following duties:
7.4.1 Be responsible for the clinical management and medical oversight of the Parties'
EMS services within the System Area and for compliance with the rules and
regulations of the Idaho EMS Physicians' Commission, rules and regulations of
the State of Idaho EMS Bureau and any associated rules and regulations
concerning emergency medical services;
7.4.2 Determine the content of the System's Medical Supervision Plan;
7.4.3 Assess clinical ramifications of field operating procedures;
7.4.4 Evaluate the prospective clinical effects of administrative and operating proposals;
7.4.5 Establish the scope of practice of EMS personnel functioning within the System
as required by the rules of the EMS Physician Commission and/or performance
requirements as set forth by the System; and
7.4.6 Identify opportunities for improving the quality of medical care delivered to
patients in the out of hospital setting within the System Area.
7.5 Meetings. The System Medical Directorate shall meet at least bi-monthly and at the call
of the chairman. All meetings shall be conducted and noticed in accordance with the
Idaho Open Meeting Laws, Sections 67-2342 through 67-2345, Idaho Code and any
meeting rules adopted by the Board. A majority of the System Medical Directorate shall
constitute a quorum for the transaction of any business, for the performance of any duty,
or for the exercise of any power. Each member of the System Medical Directorate may
cast one vote during decision-making.
ARTICLE VIII
OTHER OBLIGATIONS OF THE PARTIES
8.1 Compliance with EMS Standards. Each Party shall at all times comply with standards
established by the laws of the state of Idaho and associated regulations, as well as any
other applicable federal law and/or regulation.
8.2 Agreement, Standards, Resolutions and Procedures Binding. The Board has the
authority to cooperatively exercise the powers of each Party in furtherance of the
purposes of this Agreement and the operations of the System to the extent conferred by
this Agreement, and to the extent allowed by governing law.
8.2.1 Each Party agrees to be bound by this Agreement, its amendments, and by the
resolutions and procedures adopted by the Board within the powers granted to it
by this Agreement.
8.2.2 Each Party further agrees to do all things necessary and lawful to accomplish the
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 15
1/26/17
purpose of this Agreement, including adoption of any ordinance or resolution
necessary to authorize the Party to perform under this Agreement.
8.3 Insurance. Each Party shall maintain a plan of insurance or self-insurance for
comprehensive liability in compliance with the Idaho Tort Claims Act, Title 6, Chapter
9, Idaho Code.
8.4 Billing and Collection. Each Party is responsible for arranging the billing and collection
of fees charged for the services it provides.
8.5 Individual Operation of the Parties; Allocation of Resources According to
Standards Adopted by Board; Furnishing of Equipment. The Board will establish
procedures and standards as well as specific direction for allocation of resources and
personnel within the System as well as other subjects as provided herein. Except as
provided by the System by action of the Board, each Party will provide its own
equipment and supplies on its vehicles, for its personnel, payroll, and its stations. All
Parties will retain control over those matters not related to the System or this Agreement,
which may include, but is not limited to: budgeting, personnel decisions, equipment,
offices, payroll, day-to-day operations and other related matters not impairing the
operation of the System or functioning of the Board.
8.5.1 Personnel. This Agreement does not create a separate legal entity and therefore
the Board shall have no authority to employ personnel directly. Personnel
additions and reductions are matters entirely under the authority of the Party
employing the personnel. The Board shall not take any action which is intended
to terminate the employment of any employee, who is employed by a Party on
the effective date of this Agreement.
8.5.2 Party Compliance with laws governing Personnel. Each Party is responsible
for their compliance, in the performance of any services under this Agreement,
with Idaho Code Section 67-5901 et seq., Title VII of the Civil Rights Act of
1964, 42 U.S.C. Section 2000, et seq., as amended by the Civil Rights Act of
1991, the American with Disabilities Act of 1990, 42 U.S.C. Section 12101, et
seq. as amended by the American with Disabilities Act Amendments of 2008, the
Rehabilitation Act of 1973, 29 U.S.C. Section 701, et seq. the Age
Discrimination in Employment Act of 1967, 29 U.S.C. Section 621, et seq.
8.5.3 Party to Investigate Complaints. Each Party is responsible to investigate
complaints referred from the Board, the Administrative Committee, or the
Medical Directorate made by or against the Party's employees concerning
matters related to their performance of services governed under this Agreement.
This does not require a Party to report the results of any investigation. Each
Party retains control of its personal property, personnel records, reports, and
other documents for purposes of resolution or remediation of complaints.
8.6 Medical Supplies. Each Party shall provide necessary medical supplies for their
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 16
1/26/17
personnel and equipment to operate within the System. Upon direction from the Board,
the Parties shall endeavor to engage in joint purchasing of medical supplies in order to
realize cost savings.
8.7 Indemnification. Each Party covenants and agrees with the other Parties to indemnify,
defend, and hold harmless each other Party, their officers, agents, and employees, from
and against all claims, losses, actions, or judgments for damages or injury to persons or
property arising from or connected to the acts and/or activities of it and/or its agents,
employees, or representatives pursuant to and under the terms of this Agreement to the
extent allowed by law.
8.8 Shared Use of ESO Reporting Software. The Parties, with the exception of Kuna
Rural Fire District, hereby adopt the attached Appendix A to this Agreement, for the
purpose of establishing terms and conditions of the shared use of ESO Reporting
Software for report writing and records storage and management.
ARTICLE IX
ADMINISTRATIVE SERVICES PROVIDED BY ADA COUNTY
9.1 Management of Funds and Administrative Support. The ACEMS District shall
provide for the day-to-day management of the System funds as proposed by the Board
through the policies and procedures established by the ACEMS District. The ACEMS
District shall also provide administrative support for the Board.
9.2 Financial Advice. Ada County may make available a financial manager to the System
from time to time in order to monitor the System's financial situation and to consult with
the Board concerning the same. The Board may seek their own financial manager as
needed.
9.3 Legal Counsel. The Parties agree to make their respective legal counsel available for use
by the Board, subject to a mutual agreement between the Party and the Board regarding
the legal services to be provided and payment for those services.
9.4 Ambulance Service. The ACEMS District shall continue to provide ambulance service
through its ambulance taxing district within the boundaries of the District.
9.5 Medical Supervision. The ACEMS District shall provide for a minimum of one Medical
Director for the System Medical Directorate.
ARTICLE X
NOTICE
10.1 All notices provided for in this Agreement are to be sent to the Secretary who shall
provide said notice to each Party.
10.2 Each Party shall designate in writing to the Secretary their address for the receipt of
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 17
1/26/17
official notices.
10.3 The effective date of notice given pursuant to this Agreement shall be three (3) days after
the date of posting with the U.S. Postal Service of notice sent to the Secretary or upon the
day of notice sent by facsimile or e-mail to the Secretary.
10.4 Secretary Notice Duties. The Secretary shall:
10.4.1 Receive from the Party(s) and distribute to all Parties the following:
10.4.1.2 Notices provided for in this Agreement; and
10.4.1.3 The minutes and all official actions of the Joint Powers Board.
10.4.2 Keep a current registry of the correct legal name and address of all Parties to this
Agreement, each Board member, and each alternate.
10.4.3 Process notices of withdrawal and termination as provided in Article III, Sections
3.4 and 3.6 herein and proposals for amendment of this Agreement as provided in
Article III, Section 3.3 and Article XI herein.
ARTICLE XI
AMENDMENT PROVISIONS
This Agreement may only be amended in accordance with the following process:
11.1 An amendment may be proposed by a Party and/or by the Board.
11.2 A proposed amendment must be in writing and must include strikethrough of any
language to be deleted and underline of any new language of the proposed amendment.
Any proposed amendment will be considered an amendment to the entire Agreement and
must be submitted in that fashion.
11.3 A proposed amendment shall contain a Statement of Purpose, which shall include a
statement of how the Parties will be affected by the amendment; the Party to contact for
information; and the amended Agreement text.
11.4 The proposing Party shall also prepare and submit to the Secretary a Restated and
Amended Agreement form for service by the Secretary in the event the proposed
amendment is approved.
11.5 The proposed amendment text, Statement of Purpose and a Restated and Amended
Agreement form shall be served upon the Secretary by the proponent Party or Board, as
the case may be.
11.6 The Secretary shall determine if the Proposed Amendment is in compliance with this
Article and shall advise the proponent Party in the event it is not.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 18
1/26/17
11.7 If the amendment proposal is in compliance with this Article, the proposed amendment
shall be served and submitted to the Parties to this Agreement by the Secretary.
11.8 All Parties' approval is required for the approval of an amendment to this Agreement.
11.9 Parties must submit their approval, or their disapproval with reasoning, in accordance
with service of notice as provided in this Agreement and within sixty (60) days of the
date of the cover notice from the Secretary.
11.10 The Secretary shall tally the approvals and or disapprovals within a reasonable time, or
in the case of no response, then soon after the sixty (60) day period for response. The
amended Agreement shall be effective after all Parties have duly signed.
11.11 The Secretary shall then give notice to the Parties of the results, and in the event the
amendment passes, the Secretary shall also include with notice to the Parties the
Restated and Amended Agreement.
ARTICLE XII
MISCELLANEOUS PROVISIONS
12.1 This Agreement shall not relieve any Party of any obligation or responsibility imposed
upon it by law.
12.2 Severability in Case of Partial Invalidity. If any portion of this Agreement is
determined to be invalid or unenforceable as a matter of law, such invalidity or lack of
enforcement shall be limited to such portion, and shall not affect any other portions or
provisions, which shall be given the fullest effect permitted by law. In the event that it
should ever be determined by a tribunal having appropriate jurisdiction that this
Agreement is illegal or unenforceable as a matter of law, this Agreement shall be
deemed to be null and void, from its inception, and the Parties hereto shall be relieved of
any further performance under the terms of this Agreement.
12.3 Governing Law. This Agreement shall be governed by the laws of the State of Idaho.
12.4 No Third Party Beneficiaries. Each Party to this Agreement intends that this
Agreement shall not benefit or create any right or cause of action in or on behalf of any
person or legal entity other than the Parties hereto.
12.5 Counterparts and Process to Become a Party. This Agreement will be executed and
delivered in counterparts, one for each Party, and at such time as the governing board of
an agency intent upon joining adopts the necessary resolution authorizing the execution
of the counterpart and a written notice thereof, including a copy of the resolution or other
authorizing act of its governing board is provided to the Secretary, this Agreement shall
then be in full force and effect to such Parties and shall have the force and effect of an
original, and copies of the signature pages of all counterparts shall be provided to all
Parties to this Agreement by the Secretary.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 19
1/26/17
12.6 Captions. The subject headings of the paragraphs and subparagraphs of this Agreement
are included for purposes of convenience only and shall not affect the construction or
interpretation of any of its provisions.
12.7 Attorney Fees. If in the event judicial action of any kind is necessary to enforce the
terms of this Agreement, the prevailing Party shall be entitled to recover from the non -
prevailing Party its reasonable attorney fees and costs as provided by Idaho law and the
Idaho Rules of Civil Procedure.
12.8 Entire Agreement. This is the entire agreement between the Parties and may be
modified only as provided herein.
BOARD Ft -ADA COUNTY COMMISSIONERS:
By:
David L. Case, Commissioner
e
By:
Jim Tibbs, Commissioner
r
By: .l L^%.
Rick Visser, Commis' e Z
/�
Attest:
Christopher Rich, Ada County Clerk
BOARD OF ADA COUNTY EMERGENCY MEDICAL SERVICES DISTRICT:
By: L bn�c
'avis dL. 'Case, Commissioner
By:
Jim Tibbs, Commissioner
Rick Visser, Commissoneerr/ f
Attest:
CH i stopher Rich, Ada County Clerk
CITY OF BOISE:
Attest:
David Bieter, Mayor
Lynda Lowry, City Clerk
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 20
1/26/17
12.6 Captions. The subject headings of the paragraphs and subparagraphs of this Agreement
are included for purposes of convenience only and shall not affect the construction or
interpretation of any of its provisions.
12.7 Attorney Fees. If in the event judicial action of any kind is necessary to enforce the
terms of this Agreement, the prevailing Party shall be entitled to recover from the non -
prevailing Party its reasonable attorney fees and costs as provided by Idaho law and the
Idaho Rules of Civil Procedure.
12.8 Entire Agreement. This is the entire agreement between the Parties and may be
modified only as provided herein.
BOARD OF ADA COUNTY COMMISSIONERS:
By:
Jim Tibbs, Commissioner
By:
David L. Case, Commissioner
By:
Rick Visser, Commissioner
Attest:
Christopher Rich, Ada County Clerk
BOARD OF ADA COUNTY EMERGENCY MEDICAL SERVICES DISTRICT:
L-12
IU0
Jim Tibbs, Commissioner
David L. Case, Commissioner
Rick Visser, Commissioner
Attest:
Christopher Rich, Ada County Clerk
CITY OF BOISE:
R 2/28/17 Attest: 2/28/17
Davi Bieter, ayor L nda Lowry, City Clerk
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIV
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 20;
1/26/17
CITY OF MERIDIAN:
V
y� a� ttest:
Tam rd, Mayor C.ay Cols City Clerk
�VRE VAI�r
STAR PROTECTION DISTRICT:
Jared Moyle, Board Chairma.'n
EAGLE FIRE PROTECTION DISTRICT:
Gary Stillwell, Board Chairman
KUNA RURAL FIRE PROTECTION DISTRICT
M.G. Bud Beatty Jr., Board, Chairman
NORTH. ADA FIRE & RESCUE'. DISTRICT:
Margaret Dimmick, Commission Chair
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 21
U26/Y7
CITY OF MERIDIAN:
Attest:
Tammy de Weerd, Mayor
STAR FIRE PROTECTION DISTRICT:
Jared Moyle, Board Chairman
EAGLE FIRE PROTECTION DISTRICT:
Gary Stillwell, Board Chairman
KUNA RURAL FIRE PROTECTION DISTRICT
M.G. Bud Beatty Jr., Board Chairman
NORTH ADA FIRE & RESCUE DISTRICT:
Margaret Dimmick, Commission Chair
C.Jay Coles, City Clerk
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 21
1126(»
CITY OF MERIDIAN:
Attest:
Tammy de Weerd, Mayor
STAR FIRE PROTECTION DISTRICT:
Jared Moyle, Board Chairman
EAGLE FIRE PROTECTION DISTRICT:
ji-110AWMAW M4&k 101 MWA.
KUNA RURAL FIRE PROTECTION DISTRICT
M.G. Bud Beatty Jr., Board Chairman
NORTH ADA FIRE & RESCUE DISTRICT:
Margaret Dim -nick, Commission Chair
C.Jay Coles, City Clerk
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 21
1/26/17
CITY OF MERIDIAN:
Attest; _
Tammy de Weerd, Mayor C.Jay Coles, City Clerk
STAR FIRE PROTECTION DISTRICT:
Jared Moyle, Board Chairman
EAGLE FIRE PROTEC'T'ION DISTRICT:
Gary Stillwell, Board Chairman
KUNG RURAL FIRE PROTECTION DISTRICT
M.G. Bud Beatty Jr., Board Cha' n
NORTH ADA FIRE & RESCUE DISTRICT:
Margaret Dimmick, Commission Chair
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL. SERVICES IN ADA COUNTY — PAGE 21
1126117
CITY OF MERIDIAN:
Attest:
Tammy de Weerd, Mayor
STAR FIRE PROTECTION DISTRICT:
Jared Moyle, Board Chairman
EAGLE FIRE PROTECTION DISTRICT:
Gary Stillwell, Board Chairman
KUNA RURAL FIRE PROTECTION DISTRICT
M.G. Bud Beatty Jr., Board Chairman
NORTH ADA COUNTY FIRE & RESCUE DISTRICT:
Mar ar Dimmick, Commission Chair
C.Jay Coles, City Clerk
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 21
1/26/17
APPENDIX A:
SHARED USE OF ESO REPORTING SOFTWARE
This APPENDIX A: SHARED USE OF ESO REPORTING SOFTWARE ("Appendix
A"), is made pursuant to Article VIII, § 8.8 of the Agreement, by and between the parties to the
Agreement, with the exception of Kuna Rural Fire District. The parties to this Appendix A may
each be referenced separately in this Appendix as "Party" or collectively as "Parties."
WHEREAS, the Kuna Rural Fire District shall remain a party to the Agreement as if it
had not been amended by the addition of this Appendix A; the Kuna Rural Fire District is not,
however, a party to this Appendix A, and it is the intention and agreement of each Party hereto
that the Kuna Rural Fire District shall be exempt from all provisions of this Appendix A;
WHEREAS, the Parties have determined that it is in the best interest of their respective
jurisdictions to use ESO Reporting Software ("ESO") for report writing and records storage and
management;
WHEREAS, it is the Parties' desire to provide to each other mutual access to ESO's
functions and information stored therein in order to achieve economy of public resources, better
coordinate public safety and emergency responses, undertake local and regional analyses and
planning efforts, and work cooperatively to fulfill public service and governmental functions;
WHEREAS, the records created and stored in ESO are public records, as that term is
defined in Idaho Code section 74-101(13), and are therefore subject to the Idaho Public Records
Act, including the requirements of and exemptions from disclosure enumerated therein;
WHEREAS, to the extent that the information contained in ESO is Protected Health
Information ("PHI") as that term is defined in the Health Insurance Portability and
Accountability Act ("HIPAA"), 42 U.S.C. §§ 201 et seq., such information is exempt from
public disclosure under the HIPAA Privacy Rule promulgated by the U.S. Department of Health
and Human Services, 45 C.F.R. §§ 164.508(a)(1) and (c), and Idaho Code § 74-104(1); and
WHEREAS, under Idaho Conservation League, Inc. v. Idaho State Department of
Agriculture, 143 Idaho 366 (2006) and Idaho Code section 74-102(13), a record prepared,
owned, used or retained by a governmental entity remains the record of that entity,
notwithstanding delegation of that agency's custodial duties as to such record, nor the location or
format in which the record is stored;
WHEREAS, where two or more Parties respond to an incident, each responding fire
department or district may prepare an Electronic Health Report ("EHR") specific to each patient,
Ada County Paramedics may prepare an EHR specific to each patient, and ESO will merge both
EHRs into one consolidated EHR; further, each responding fire department or district may
prepare a National Fire Incident Report System Report ("NFIRS Report") specific to that
incident, and ESO will merge both NFIRS into one record;
NOW, THEREFORE, subject to the limitations of the Agreement and this Appendix A
APPENDIX A: ESO REPORTING SOFTWARE PAGE I OF 5
and in order to meet the objectives described above, the Parties hereby agree as follows:
I. STATEMENT OF PURPOSE (AGREEMENT, ARTICLE XI). This Appendix A is proposed by the
Board as an addendum to the Agreement. The purpose of this Appendix A is to establish the
terms and conditions of the Parties' use of ESO for creating and storing records of individual
and joint responses to medical and fire emergencies; to coordinate a uniform approach and
response to requests for records stored in ESO; to delegate to Ada County Paramedics
("ACP") custodial responsibility for EHRs stored in ESO, which responsibility shall include,
without limitation, responding to requests for such records in accordance with the Idaho
Public Records Act, and records retention and destruction in accordance with the Parties'
respective retention schedules.
II. PUBLIC RECORDS REQUESTS
A. Requests for EHRs. The following provisions shall apply to requests and/or subpoenas
duces tecum for EHRs stored in ESO.
1. Delegation of Custodial Duties. As to EHRs stored in ESO, the Parties hereby
delegate to ACP their respective custodial duties, including, without limitation, the
duty to timely respond to a request for such records pursuant to subpoena or Idaho
Code section 74-102; to manage such records; and to protect PHI from improper
disclosure pursuant to HIPAA.
2. Designation of Records Custodians. Each Party shall designate a Records
Custodian, and shall notify the Secretary of same. The Secretary shall keep a current
registry of the Parties' respective Records Custodians, to include their names,
addresses, e-mail addresses, and phone numbers.
3. Process. Whenever any Party receives a request for an EHR, the Party receiving such
request shall, by 5:00 p.m. of the first business day on which the request is received,
forward such request to ACP Records Custodian, and shall notify the requestor that
the second Party is the custodian of the record requested, and that the request has
been referred to the second Party for response. ACP shall process and respond to all
requests for EHRs on behalf of the agency forwarding such request. In so doing,
ACP shall observe all requirements of the Idaho Public Records Act, HIPAA, and
ACP's Records Release Policy, Designated Records Set Policy, and HIPAA Policy.
4. Fees. Pursuant to Idaho Code section 74-102(10), the Board of Ada County
Commissioners may adopt, and ACP may assess, fees for labor, materials, and legal
review related to the preparation of responses to requests for EHR. Each Party to this
Appendix A shall adopt by reference the most current fee schedule established by the
Board of Ada County Commissioners as it relates to EHRs stored in ESO. ACP shall
notify the parties of any and all proposed and final changes to such fees.
5. Petition. In the event that a requestor files a petition pursuant to Idaho Code section
74-115 contesting ACP's decision to release or deny a record stored in ESO pursuant
APPENDIX A: ESO REPORTING SOFTWARE PAGE 2 OF 5
to the delegation of authority to ACP provided herein, the following provisions shall
apply.
a. Record of incident that included ACP. Where the responsive records at issue
are related to an incident to which ACP responded, in whole or in part, Ada
County shall defend such decision in district court and in any and all subsequent
appeals. Ada County shall be responsible for all expenses related to such petition
or any ruling or order related thereto, including attorney fees, costs, penalties, or
sanctions. Where a petitioner joins a party other than ACP, the joined party shall
be responsible for its own appearance and all expenses related thereto.
b. Record of incident that did not include ACP. Where the responsive records at
issue are related to an incident to which ACP did not respond at all, ACP shall, by
5:00 p.m. of the first business day on which the petition is served, forward such
petition to the agency or agencies that did respond to the incident. The agencies
that did respond to the incident shall move to join the petition and shall stipulate
to dismissal of the petition as to ACP.
B. Requests for NFIRS Reports. The following provisions shall apply to public records
requests and/or subpoenas duces tecum for NFIRS reports stored in ESO.
Custodial duties; delegation to co -responders. Pursuant to Idaho Code sections 74-
101(3) and (13), each Party is the sole custodian of all NFIRS Reports that it prepares
and/or stores in ESO. Where two or more parties respond to one incident and the
NFIRS Reports they separately prepare and/or store in ESO are merged into one
record, both parties are co -custodians of the merged record. To the extent that such
merged records contain information prepared by multiple Parties, as to such merged
records, the Parties hereby delegate to each other their respective custodial duties.
2. Response to request for agency's own NFIRS Report. Where a Party receives a
request for a NFIRS report prepared by that Party, and that Party is the only Party that
prepared the requested NFIRS Report, that Party shall be solely responsible for
responding to the request and for any and all related risks, duties, and litigation
related to the request and/or response.
3. Response to request for another agency's NFIRS Report. When a Party receives a
request for a NFIRS Report prepared by a second Party, and the second Party is the
only Party that prepared the requested NFIRS Report, the Party receiving such
request shall, by 5:00 p.m. of the first business day on which the request is received,
forward the request to the second Party's Records Custodian. The Party that
originally received such request shall notify the requestor that the second Party is the
custodian of the record requested, and that the request has been referred to the second
Party for response. The second Party shall be solely responsible for responding to the
request and for any and all related risks, duties, and litigation related to the request
and/or response.
APPENDIX A: ESO REPORTING SOFTWARE PAGE 3 OF 5
4. Response to request for merged NFIRS Report. When a Party receives a request
for a NFIRS Report that contains information prepared both by that Party and by a
second or additional Party or Parties, and such information is merged into one record
by ESO, the Party receiving such request shall be solely responsible for responding to
the request and for any and all related risks, duties, and litigation. The Party
receiving such request need not notify the additional Party or Parties that such request
was received, except that the Party receiving the request for such NFIRS Report shall,
by 5:00 p.m. of the first business day on which the request is received, notify the
Records Custodian of all Parties whose information is contained in the NFIRS Report
where such NFIRS Report refers to or contains information related to the following
circumstances ("Extraordinary Circumstances"):
a. One or more casualties;
b. A fire investigation;
c. An intentional fire;
d. Hazardous materials;
e. Property loss or costs estimated at $10,000 or more; and/or
f. Other circumstances under which, in the discretion of the Party receiving the
request, consultation between the Parties would promote the safety, welfare, or
best interest of either Party, citizens involved in the 'incident described in the
NFIRS report, or the public.
In the event that a requested NFIRS Report describes Extraordinary Circumstances,
the Parties shall work together to prepare a response that is acceptable to both Parties.
In the event that the Parties cannot come to consensus prior to the deadline for release
of a NFIRS Report describing Extraordinary Circumstances, the Party that originally
received the request shall consider the input of all other Parties, and shall provide a
response to the requestor that accommodates such input as the Party that originally
received the request deems practicable. In any event, as to NFIRS Reports that do
and do not pertain to Extraordinary Circumstances, the Party that originally received
the request shall be solely responsible for responding to the request and for any and
all related risks, duties, and litigation related to the request and/or response.
5. Principles of response. In order to provide uniform responses to public records
requests, the Parties to this First Addendum hereby agree that:
a. Absent statutory exemption, NFIRS Reports stored in ESO shall be presumed to
be subject to disclosure upon request, including, without limitation: incident
reports; investigative reports and photographs; addresses and phone numbers,
including location and involved persons; and responding crew member names and
positions.
b. Prior to disclosing a record which contains both PHI and information subject to
disclosure, the responding agency shall redact all PHI pursuant to Idaho Code
section 74-104(1), which provides that PHI is exempt from disclosure pursuant to
45 C.F.R. §§ 164.502(a) and 164.512(a)(1), promulgated by the United States
Department of Health and Human Services, pursuant to 42 U.S.C. § 264(b),
APPENDIX A: ESO REPORTING SOFTWARE PAGE 4 OF 5
unless disclosure is appropriate pursuant to ACP's HIPAA Policy, a copy of
which is attached hereto as Exhibit A.
c. It is acknowledged and agreed that information related to "Extraordinary
Circumstances," as enumerated above, may be subject to particular statutory
standards of review and/or redaction.
d. The exemption for law enforcement records set forth in Idaho Code section 74-
124(1) shall not be presumed to apply to NFIRS Reports, unless the report
pertains to a suspected commission of a fire -related crime (arson, false alarm,
fireworks, explosives, malicious injury to property, concealment, etc.) in which
case the responding Party may be acting as a law enforcement officer for purposes
of this exemption.
e. Pursuant to Idaho Code section 74-103(4), any denial of a request for NFIRS
Report information requires consultation with legal counsel of the Party
responding to the request.
Requested records may contain information that is both exempt and nonexempt
from disclosure. Pursuant to Idaho Code section 74-112, such information must
be separated and disclosed accordingly.
III. RETENTION OF RECORDS IN ESO.
A. Retention of Records. A record stored in ESO shall be retained not less than nineteen
(19) years from the date of its creation. Pursuant to Idaho Code § § 31-871(1)(b) and
(2)(d) and 50-907(2)(e), such records shall be classified as "semipermanent" records and
destroyed pursuant to resolution by the Ada County Board of Commissioners, and the
corresponding city council(s) or fire district board of commissioners.
B. Records retention schedule. Each Party shall incorporate into its records retention
schedule a listing of records stored in ESO, with the following classifications and
retentionperiods:
Record
Classification
-Semipermanent
Retention period
Records containing PII
Nineteen (19) years
NFIRS incident and
casualty reports
Semipermanent
'nineteen (19) years
Investigative reports
Semi ermanent
Nineteen (19) rears
Photographs
Semipermanent
Nineteen (19)
Public records requests
Semipermanent
Six (6) years
APPENDIX A: ESO REPORTING SOFTWARE PAGE 5 OF 5
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 9G
PROJECT NUMBER:
ITEM TITLE: Clerk's Office
Clerk's Office: Proposed Updates to Clerk's Office Fee Schedule
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE;
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
PROPOSED UPDATE TO CITY CLERK’S OFFICE FEE SCHEDULE
FEE TYPE CURRENT FEE
AMOUNT
PROPOSED
FEE AMOUNT
Beer license – retail $50.00 $50.00
Beer license – by the drink $200.00 $200.00
Wine license – retail $200.00 $200.00
Wine license – by the drink $200.00 $200.00
Liquor license – by the drink $562.50 $562.50
Alcohol catering permit $20.00 $20.00
Liquor/beer/wine license transfer $100.00 $100.00
Citizen’s Use Permit $50.00 $50.00
Fireworks Display Permit $125.00 $125.00
Retail Sales of Non-Aerial Common Fireworks Permit $25.00 $25.00
Temporary Use Permit – Special Event/Outdoor Market (in a park) $150.00 $150.00
Temporary Use Permit – Special Event/Outdoor Market (not in a park) $85.00 $85.00
Temporary Use Permit – Promotional Sales Unit $65.00 $65.00
Temporary Use Permit – Temporary Sales Unit $65.00 $65.00
Temporary Use Permit – Subdivision Model Home/Real Estate Sales Office $65.00 $65.00
Temporary Use Permit – Temporary Indoor Event $100.00 $100.00
Mobile Sales Unit License* $82.50 $82.50
Pawnbroker License without Precious Metal Dealer Endorsement – Renewal $30.00 $30.00
Pawnbroker License without Precious Metal Dealer Endorsement – New* $72.50 $71.50
Pawnbroker License with Precious Metal Dealer Endorsement – Renewal $30.00 $30.00
Pawnbroker License with Precious Metal Dealer Endorsement – New* $72.50 $71.50
Precious Metal Dealer License – New* $72.50 $71.50
Precious Metal Dealer License – Renewal $30.00 $30.00
Paper copies of public record information
0-100 pgs: $0
101+ pages:
$0.10/page
0-100 pgs: $0
101+ pages:
$0.10/page
Attorney labor to redact nonpublic records
Up to 2 hrs: $0
Hours 3+:
$29.56/hour
Up to 2 hrs: $0
Hours 3+:
$60.00/hour
Other labor to respond to public records request
Up to 2 hrs: $0
Hours 3+:
$24.00/hour
Up to 2 hrs: $0
Hours 3+:
$30.00/hour
CD or DVD with public record information $1.00 each $1.00 each
Thumb drive with public record information $7.50 each [Remove fee]
Insufficient funds (NSF) check fee $20.00 $20.00
Dairy Days Art Show Vendor fee N/A $20.00
* Includes $41.50 ISP background check fee
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 10
PROJECT NUMBER:
ITEM TITLE: Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE;
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: February 28, 2017 ITEM NUMBER: 11
PROJECT NUMBER:
ITEM TITLE:
Executive Session per Idaho State Code 74-206(a): To Consider Hiring a Public Officer,
Employee, Staff Member or Individual Agent, Wherein the Respective Qualities of
Individuals Are to be Evaluated in Order to Fill a Particular Vacancy or Need. This
Paragraph Does Not Apply To Filling A Vacancy In An Elective Office Or Deliberations
About Staffing Needs In General
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS