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Borup Property Meridian Parks & Recreation Memo RECEIVED SEP 1 0 200~ City of Meridian City Clerk Office To: Mayor and City Council CC: Will Berg From: Doug Strong, Director ,()) Date: September 9, 2004 Re: Borup Property (Cherry Lane & McDermott Road) During the August Parks and Recreation Commission meeting the Borup Property which was previously discussed as the location for the Lions Ciub Rodeo and the Ice Rink was reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks and Recreation Commission recommends that due to the lack of interest by the organization the commission is in favor of greening up the remaining acreage from the proposed Lions Club Rodeo grounds for general usage. At such time a conditional use permit is pursued by the city for further development of the property the acreage not taken up by the Lions Club Rodeo site be greened up and a parking lot added until we have a more specific use for that property. The Parks Staff is requesting this item be put under the consent agenda for your September 215t meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and the minutes from the August 11, 2004 meeting is attached. Page 1 ~,¿j ".,ç,¡c,¥ f'.-p /'" llii'~~ ". VYlerklkm ,ç ': ~,"n"",",',"",""d)/ ~:.: STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL Project Name: ßò ru p ProÇJe,...fy I ce Rink (Me Dermott RocJ aVId Cherry I-ane) Park: ßdrup Property Applicant: AJler,),'an Pcif!\s t Reo. P&R Commission Meeting Date: ,4 UJ vd- Com¡1'] "SSIOV1 WI. ;;)0 8 "{ Recommendation: .Appro J e ""; t-~ 1'10 Gond,'h'OY\5 Summary of Public Hearing: 0 I r . Due +iJ ~ck J ;t1+efe.:;1- qoJ ar3"'~;2",T!o'" I COY>1fY)is,ron is; in ",-,.lor oF ¡;Sin') f(of8r-l-y (olfro)(,.fO acmJ f/'et/ld(j!; It eocrrrlo.rk.J -iv, ,'ce rink !;r . oTher ;nhre~-I-s- ~ . Key Commission Changes to Staff Recommendation: L".,^, Clvb R I . G-ree() up re/Y1o.'>l\i':) ac.re"-,3e -Froffl "'" I ool:ö 'jrovl'Js .for o.e,>\e rnl USo."e ~nd jns-t..l! 0- pork;"", lot I USinj one. G",d;I,."",,1 t- v J J Per",!.,.. . lVi-en <twJtJ...er 9roup f()rSIJes t-I",- property, ~ ConJ.>-I-..o",...¡ Uóe 4",,¡f Can be ç()b",:+t-ed .{." ~UG~ . Outstanding Issues for City Council: + rJo"'!... . . APPROVED.' 11 I, ~\ . r\~V\¿\1l . ".",,' OclC+~h~/' Andee Stockton, President ~~-- " r-e-fifflent ~"I'V\ -e.åéJer bear all costs of the development of the track, platforms and spectator areas around the track, The ten thousand dollars would cover curb cuts, a temporary parking lot; bring water and power to the site and plumb in a water fountain or some sort of water source, There will be another enhancement from the police department next year for the K-9 training site on the east side of the canal. PAL SOCCER AGREEMENT Doug Strong stated that since our last meeting Rob Christensen and he made some changes and incorporated them into the document, At this point the document is going back and forth between them and once we get to a point that we think we covered everything it will be moved on to council for their review, Since our last meeting we also added fifty thousand dollars to the budget for Lochsa Falls to deal with the curb and sidewalk along Ten Mile Road, The facilities along Ten Mile Road will be the responsibility of the city so we wanted to make sure we had additional funds to cover the costs, Jim De Boer stated he would like to see the final document that is going to council for review, If they could be emailed to the commissioners that would be great, ~ BORUP PROPERTY Doug Strong stated that there have been some changes to the Borup Property since the ice rink is faltering and the force behind it moved from the area, The intent right now is to not move ahead with fund raising due to the city not making a firm commitment as to when sewer and water would be available at the property, We need to decide what to do with the south side of the property, We are continuing to work on an agreement with the Lions Club for the development of a rodeo arena on the north side of the property, If you go forward to the county to apply for a conditional use permit for the development of that property even just for the Lions Club we still have to do a master plan for the entire property, Doug Strong went on to say that the property is being farmed right now which also takes care of weed control. If he did not farm the property we would have to pay for weed control. Bruce MacCoy stated that he believes we should go ahead and plan on keeping a farming agreement on the property until we have funds available to green up the space and just go for greening up the land and maybe put in a parking lot as well, After a lengthy discussion, a motion was made by Bruce MacCoy to move the Borup ..:L-- Property Discussion to the action calendar for further action by the commission, seconded ~ by Creg Steel. Motion passed unanimously, Parks and Recreation Commission Minutes August 11,2004 3 The decision that was made was to send both documents to our city attorney to review it for a substantial change or substantial difference in the content of the two agreements, If there is a substantial change we will have to bring it back to commission for review and then back to council as well. ACTION ITEMS ~ BORUP PROPERTY Bruce MacCoy made a motion for the City to file for a conditional use permit stating that the acreage not taken up by the Lions Club proposed rodeo site be greened up and a parking lot added in the short term for future use, until such time another group comes forward to turn it into something else of special interest, Creg Steele seconded the motion, the motion passed unanimously, Doug Strong would like to offer a few minor amendments to the motion, I think what would be more accurate as to what will probably take place would be as follows, At such time a conditional use permit is pursued for the use of that property the master site plan would include the development of the portion of property not being used and developed by the Lions Club to be greened up and used for general park use, Bruce MacCoy stated that one point that he is not clear on that he would like to see happen is, instead of at such time a conditional use permit is pursued he would like to see it happen right away and get the land developed so we can have access to the property, Doug Strong stated that he would rather have a recommendation at which time we pursue it, There are some other considerations to make as far as timing and most of them are budgetary, Creg Steele made a motion to withdraw the motion we just passed, Bruce MacCoy second the motion. Motion passed unanimously, ¥- Bruce MacCoy made a motion on the Borup Property that at such time a conditional use permit is pursued by the city for further development of the property the acreage not taken up by the Lions Club proposed rodeo site be greened up and a parking lot added until such time as we have a more specific use for that property, Greg Steele seconded the motion, the motion passed unanimously, DIRECTOR'S REPORT Doug Strong stated that he provided a written report in your packet that captures some of the activity for the month and would invite any questions in regards to the report, Packs and Recreation Commission Minutes August] 1, 2004 4