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2017-02-21
Meridian City Council Meeting Agenda Tuesday, February 21, 2017 – Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, February 21, 2017 at 6:00 PM 6:04PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird __X___ Genesis Milam __X___ Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Troy Drake with Calvary Chapel 4. Adoption of the Agenda Adopted 5. Proclamation for Skills USA Day 6. Consent Agenda Approved A. Findings of Fact, Conclusions of Law for Approval for Tree Farm Subdivision (H-2016-0128) by M3 Companies, LLC Located at 4740 W Chinden Blvd B. Final Order for Laurel's Townhomes (H-2016-0136) by Scott Noriyuki, Northside Management Located 2116 S. Accolade Avenue C. Final Order for Baraya Subdivision No. 2 (H-2017-0002) by Schultz Development, LLC Located 3935 W. Franklin Road D. Final Order for Shallow Creek (H-2017-0003) by A Team Land Consultants Located Southeast Corner of S. Locust Grove Road and E. Franklin Road E. Approval of Street Light Maintenance Agreement for Bancroft Square Subdivision. F. Resolution No. 17-1195: Adopting Applicable Provisions of the 2016 Update of the Ada County Multi-Hazard Mitigation Plan G. Professional Service Agreement with Treasure Valley Youth Theater CITY COUNCIL REGULAR MEETING AGENDA Meridian City Council Meeting Agenda Tuesday, February 21, 2017 – Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. H. Golden Grove Subdivision Heartland Townhomes Property Management, LLC Sanitary Sewer Easement I. Jewel Subdivision #1 James A. Kissler, LLC Sanitary Sewer and Water Main Easement J. Jewel Subdivision #2 James A. Kissler, LLC Sanitary Sewer and Water Main Easement K. Jewel Subdivision #3 James A. Kissler, LLC Sanitary Sewer Easement 7. Items Moved From the Consent Agenda 8. Community Items/Presentations A. Transportation Commission Annual Report B. Parks and Recreation Commission Annual Report C. Resolution No. 17-1196: Approving the Naming of Keith Bird Legacy Park Approved D. Historic Preservation Commission Annual Report E. Resolution No. 17-1197: A Resolution Approving the Historic Preservation Commission's Adoption of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society. Approved 9. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff’s report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public’s comments. No additional public testimony is taken once the public hearing is closed. The City Council may move to continue the item for additional information or vote to approve or deny the item with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie vote. Meridian City Council Meeting Agenda Tuesday, February 21, 2017 – Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. A. Final Plat for Rainier Villas (H-2017-0008) by Intermountain Pacific, LLC Located West of N. Meridian Road, South of W. Pennwood Street and North of W. Corporate Drive Approved 1. Request: Modification to the Final Plat to Modify Certain Conditions to Accommodate Phasing and to Allow Corporate Drive to be Constructed with a Later Phase of Development 10. Department Reports A. Finance: Quarterly Department Update B. Community Development: Overland and Eagle Land Use Planning Update C. Community Development: 2017 Transportation Priorities D. Fire Department: Treasure Valley Cooperative Fire Authority Interagency & Joint Powers Agreement Approved E. Mayor’s Office: Discussion and Appointment of the Public Works Director Dale Bolthouse Approved F. Mayor’s Office: Strategic Plan Annual Update G. Clerk’s Office: Proposed Update to Mobile Sales Unit Hours of Operation; MCC Section 3-4-2(B)(1) 11. Future Meeting Topics Adjourned at 10:31pm Meridian City Council February 21, 2017 A meeting of the Meridian City Council was called to order at 6:04 p.m., Tuesday, February 21, 2016, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Joe Borton, Keith Bird, Genesis Milam, Luke Cavener, Ty Palmer and Anne Little Roberts. Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Caleb Hood, Kyle Radek, Tracy Basterrechea, Mark Niemeyer, Steve Siddoway, Bruce Chatter ton, Dale Bolthouse and Dean Willis. Item 1: Roll-call Attendance: Roll call. X_ Anne Little Roberts X_ _Joe Borton X__ Ty Palmer X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: Thank you all for joining us. We rarely get to see a full house, so thank you. We appreciate our SkillsUSA students for being here with us today. Always exciting to see you, to get an update and to wish you well in future competitions. As well we have a number of Cub Scout groups here. Thank you so much for joining us. We wish you luck on your merit badges and citizenship badge as well and just thank you for joining us. For the record it is -- it is what? It is Tuesday night. It is February 21st. It's four minutes after 6:00. We will start our regular meeting with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. Tonight we are going to be led by our SkillsUSA students. So, if you would like to come forward and direct us in the pledge. If you will all rise. (Pledge of Allegiance recited.) Item 3: Community Invocation by Troy Drake with Calvary Chapel De Weerd: We appreciate the energy you put into that. Thank you so much. Item No. 3 is our community invocation led by Pastor Troy Drake with Calvary Chapel. Welcome. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Always nice to have you here. Drake: You, too, Mayor. Let's pray. Lord God, we just want to acknowledge that you care so much about people and all the things that concern us and so we just Meridian City Council February 21, 2017 Page 2 of 86 invite you into our meeting here tonight. Lord, just thank you for our city Meridian and just what you have given us and the freedoms that we have here and so we just pray for our -- the people that protect our city, the police and emergency responders and, Lord, we just pray for peace over our city tonight and that those who need help could get it and that you would just, you know, keep folks out of harm's way. Lord, we do pray for our country and we are grateful that we get to elect our representatives and that we have the freedom to work where we want to and live where we want to and -- and we just appreciate that and we pray for -- that you would protect the freedoms in our country, God. And, lastly, Lord, we just thank you for these public servants here, these elected officials of ours that work so hard and -- and care about all of these issues, whether they are large ones or small ones and so, God, we just pray that you give them great wisdom to determine what the best thing is in these decisions for our city and -- and, lastly, Lord, we just pray that you give them a great blessing for sacrificing their time on our behalf and it's in Jesus' name we pray, amen. Thanks for the privilege. Item 4: Adoption of the Agenda De Weerd: Thank you. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On 6-F the resolution number is 17-1195. On 8-C the resolution number is 17-1196. 8-E the resolution number is 17-1197. And with that I move we approve the agenda as published. Borton: Second. De Weerd: I have a motion and a second to adopt the agenda as read. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Proclamation for Skills USA Day De Weerd: Item 5 is a proclamation. I'm going to go down to the podium and ask our SkillsUSA students to, please, come forward. Okay. It's so awesome being surrounded by youth. Okay. It is my great pleasure to read a p roclamation and afterwards I'm going to see if each of you would introduce yourself, tell us what grade you're in. Are you all from one school? Okay. Tell us your school and what your specialty is, what you compete in. Okay? Got it? Okay. Whereas the City of Meridian is proud to recognize deserving citizens of the community, especially students who accomplish great things on behalf of their community and whereas SkillsUSA Team Renaissance willingly performed Meridian City Council February 21, 2017 Page 3 of 86 numerous hours in planning and reconstructing a portable classroom within one school year in West Ada School District No. 2 under the direction of the Ada Career and Technical Center where students worked during class time and weekends for all deserving students and whereas SkillsUSA Team Renaissance has demonstrated their willingness to educate not only to citizens of Meridian, but also state and federal legislative officials about the importance of SkillsUSA and whereas SkillsUSA Team Renaissance has demonstrated their construction skills to build children's playhouses, which are donated to Make A Wish Foundation, which are scheduled to be completed this school year and whereas SkillsUSA Team Renaissance has reached out to other community organizations , such as the Lions Club, Boise State construction program and the Building Construction Institute of Idaho and whereas SkillsUSA Team Renaissance has established one of the first student-to-student programs in which educates a much younger audience for building a stronger SkillsUSA program in the future and whereas the Mayor and City Council of the state of Idaho and City of Meridian acknowledges SkillsUSA Team Renaissance and the efforts of their classmates and Mr. Enger residential construction class -- that was a mouthful. Therefore, I Mayor Tammy de Weerd, here do proclaim February 21st, 2017, as SkillsUSA Team Renaissance Day in the City of Meridian, Idaho, and call upon our citizens in the Treasure Valley to celebrate the accomplishments of these young men and women of SkillsUSA Team Renaissance and I'm honored to present this to Mr. Enger and the president. Nice to meet. Thank you so much. Waldrup: Hi, everyone. My name is Kenna Waldrup. I go to Rocky Mountain and I'm currently a junior and I'm competing in technical math. Hart: Hi. I'm Jacob Hart. I go to Meridian High School. I am a junior and my specialty I guess some call it construction. Orroya: Hi. I am Julian Orroya. I am currently a junior and I go to Centennial High School and I am competing in American spirit. Taylor: Hi. My name is Matthew Taylor. I go to Rocky. I'm a sophomore and my competition is American spirit. Astell: Hello. I am Jonathan Astell and -- and I am junior at Mountain View High School and I will be competing in related technical math. McCoy: Hi. My name is Bill McCoy. I am a junior over at Rocky Mountain High School and we are doing social bulletin board. Cloud: I'm Star Cloud and I'm a sophomore as Rocky and as he said we are doing promotional bulletin board. Simpson: Hello. I'm Nick Simpson. I go to Renaissance High School. I'm a junior and I'm participating in community service. Meridian City Council February 21, 2017 Page 4 of 86 Codash: Hi. My name is Emily Codash. I am a senior at Centennial High School and I am competing in community service. Hash: Hello. I'm Jacob Hash. I am an 11th grader and I go to Centennial High School and our competition is chapter display. Southern: Hi. My name is Ivan Southern. I'm a sophomore at Centennial High School and our project is chapter display. Smith: Hi. I'm Ethan Smith and I'm a junior at Centennial High School and I compete in chapter display with these two guys. Inger: Thank you very much, City Council, Mayor de Weerd. My name is Mark Enger. I am the adviser of one of two, actually, for this particular group. We call ourselves as Team Renaissance. We are missing a few people due to conflicts of interest, different situations, sporting events, this type of thing where we are constantly competing on time with kids, obviously. They are in volved in everything and you as parents probably know that as well as I do. It seems like they are home to eat and sleep and they are gone and I think all of us can relate to that one. I, myself, as being a parent. So, this is your Team Renaissance and a promising future for them is really in their hands. They have a lot for themselves and they can definitely go far, there is no question. I see a lot of talent in these young men and women and they will do exceptionally well I'm sure. So, thank you. De Weerd: While I would love to think that this room is full because they are here to cheer on our Cub Scouts and our Team Renaissance, I realize probably some of you are here because of a Consent Agenda and so I thought I would turn this over to Mr. Nary before we get to that item. Nary: Thank you, Madam Mayor, Members of the Council. So, there is an item on our Consent Agenda tonight. Item 6 -A. It's the Findings of Fact, Conclusion of Law, Decision and Order for the Tree Farm Subdivision. The Council heard that in public hearing on February 7th and made a decision and that's what's before you tonight for approval. We have had some contact from neighbors in regards to this project and their concerns about it and all of the ones I have responded to to date I have shared with them -- there is a city ordinance to request reconsideration that is modeled from the state code in regards to requesting reconsideration on land use applications and we are bound to follow both that ordnance, as well as the state law in doing that. So, I have supplied them with a copy of the ordinance so they could see what needs to be done. After these findings are approved they have up to 14 days from this point to , then, request that reconsideration and, then, this Council will hear it again to make that determination whether they have met the requirements of both ordinance and statute and whether the Council will, then, grant either Meridian City Council February 21, 2017 Page 5 of 86 reconsideration or deny that request. So, this begins that process where we are at now. The public hearing portion of that is concluded and this is the next phase in the code as to what happens once that decision has been made. So, that's the item. It's not for public hearing. It's not for discussion tonight. There is no testimony that can be taken on this item, other than -- than just the Council's action. De Weerd: Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Mr. Nary, the process of that -- if there is a request for reconsideration and it comes back before Council, that first decision is whether or not it will be reconsidered and if that is approved, the substance of a reconsideration will be in a second hearing; is that right? Nary: Yes. So, Madam Mayor, Members of the Council, Council Member Borton, so the statute requires and the ordinance requires that the request for reconsideration needs to raise a deficiency in the decision that was reach ed by the Council and that's part of these findings. The Council, then, will have to make a determination when that is provided on whether or not it is a deficiency and, if so, then, to reset it for hearing and, then, noticing and all that will come forth from that. So, the next phase will be if a written request is received, this Council will hear it in an open meeting. We will have it on an agenda for your discussion and your vote on whether or not a deficiency has been raised that 's sufficient enough to require a rehearing of this project. Borton: Okay. Thank you. Nary: You're welcome. De Weerd: Okay. Item No. 6 is the Consent Agenda. Item 6: Consent Agenda A. Findings of Fact, Conclusions of Law for Approval for Tree Farm Subdivision (H-2016-0128) by M3 Companies, LLC Located at 4740 W Chinden Blvd B. Final Order for Laurel's Townhomes (H-2016-0136) by Scott Noriyuki, Northside Management Located 2116 S. Accolade Avenue Meridian City Council February 21, 2017 Page 6 of 86 C. Final Order for Baraya Subdivision No. 2 (H-2017-0002) by Schultz Development, LLC Located 3935 W. Franklin Road D. Final Order for Shallow Creek (H-2017-0003) by A Team Land Consultants Located Southeast Corner of S. Locust Grove Road and E. Franklin Road E. Approval of Street Light Maintenance Agreement for Bancroft Square Subdivision. F. Resolution No. 17-1195: Adopting Applicable Provisions of the 2016 Update of the Ada County Multi-Hazard Mitigation Plan G. Professional Service Agreement with Treasure Valley Youth Theater H. Golden Grove Subdivision Heartland Townhomes Property Management, LLC Sanitary Sewer Easement I. Jewel Subdivision #1 James A. Kissler, LLC Sanitary Sewer and Water Main Easement J. Jewel Subdivision #2 James A. Kissler, LLC Sanitary Sewer and Water Main Easement K. Jewel Subdivision #3 James A. Kissler, LLC Sanitary Sewer Easement Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As stated earlier, 6-F the resolution number is 17-1195. With that I move we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Borton: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. Meridian City Council February 21, 2017 Page 7 of 86 De Weerd: All ayes. MOTION CARRIED: ALL AYES. De Weerd: And I would ask Mr. Nary if you can go out into the lobby, if anyone has any questions you certainly have an opportunity to ask that of the process with our attorney. Thank you, Mr. Nary. Item 7: Items Moved From the Consent Agenda De Weerd: Okay. There were no items moved from the Consent Agenda. Item 8: Community Items/Presentations A. Transportation Commission Annual Report De Weerd: Item 8-A under Community Items and Presentations. I will ask Tracy Hopkins -- oh, sorry. I forgot. I at least -- put that thing back up. Kind of. Oh, well, hi, Tracy. We will just pause for a moment. Hey, Justin, I might ask you to also step outside with Bill and answer any questions that the neighbors might have about the appeal process for Ada County Highway District. Okay? Thank you. Okay. Mr. Ballard, thank you so much for joining us and I'd like to thank you and the entire Transportation Commission for their service and attention to detail on our transportation-related issues. Ballard: Thank you. Madam Mayor, Members of the Council, Councilman Bird, Council Woman Milam, Councilman Cavener, Councilman Borton, Councilman Palmer, Council Woman Little Roberts. I have been privileged to sit on the Transportation Commission for three years and I have been asked to present the 2016 report. I served as the vice chair in 2016. Tracy Hopkins was the chair during 2016. The Transportation Commission was formed in 2013. Has nine appointed members, as well as ex-officio members. Mr. Cavener is one of the ex-officio members. We have staff from Caleb Hood, staff from ACHD. The police as well. The -- overall we looked at both short and long-term goals, roadway planning projects, transportation service planning, evaluation of city policies, corridor management and school zone requests. Sometimes they seem simple on their face, but once you get into the matter the devil is in the details and there is a lot of different perspectives and it's a very at times robust discussion and recommendations or endorsements that we make to pass on to you as members of the Council. Overall we are asked to prioritize or give our opinion on prioritizing road projects for ACHD's integrated five year work plan, capital improvement plan, and Communities In Motion, to name a few. A couple of particular projects. In January we looked at speed zones, school speed zones. Some school zones have them, some don't, and we looked at how that comes to pass. The part of that is as the city grows the need becomes evident as to why we need more protection for the children in that sense . Meridian Meridian City Council February 21, 2017 Page 8 of 86 Police Department, they have also weighed in on a couple of occasions with speed limit requests and traffic counts, and we have looked at that. In particular Ten Mile and the timing of the signals at Records and Fairview. It's a Transportation Commission and one mode of transportation are bicycles. So, we had a presentation from the bicycle advisory committee in February and get a better understanding of what bicycles can offer to help move the citizens in Meridian. In March the bylaws were amended to realign with the city ordinance, in compliance with or make it consistent with city code. Chateau Drive in April -- as that develops, it's a numbers matter of what happens at the school bus and traffic and maybe some suggestions on how you can better move the traffic through there. In May we discussed the master mobility map for Meridian and also pedestrian crossings at Records and Village Drive. Derrel McRoberts, one of the Commissioners for several years, stepped down and in his place Brent Knezacek was appointed. We also continued the Chateau meeting -- or the discussion about the traffic on Chateau in June. July Paramount Subdivision, a parking issue out there. How that works is the property -- the subdivision is being built and the interface between students coming and going and traffic coming in and out of that area. Still in August -- and I thought this was interesting on Chateau Drive a resident of the subdivision came in, Brighton Corporation representative was here, ACHD representative, and I think the result of that was a better understanding of what the resident or residents may do to address their concerns about calming -- traffic calming in the subdivision. But I thought that that was productive, because it gave some guidance, if you will, to the residence. Eagle Road, Village Drive, and River Valley Street, there was discussion about the lane striping, what that means, and some of the plans for the future and how that -- what the possible resolutions for that are. And as always we look at speed limits and what the police may suggest. Again, I appreciate the opportunity to provide service and it's a privilege to serve on the commission. If you have any questions I will answer them and before I forget I apologize for my attire, but at 7:00 o'clock this morning I didn't have an idea that I needed a tie for a 6:00 o'clock tonight. De Weerd: You certainly don't need a tie. I would like to thank you for your service. Certainly, David, you are at almost every transportation-related meeting we have here in this city, so your dedication goes beyond just the commission and we really appreciate that you take your responsibility for being a voice as a citizen above and beyond and we greatly appreciate your attention to -- to that commitment. Ballard: I appreciate that, Mayor. Thank you. Thank you, Council Members, for allowing me. Bird: Thank you very much, David. De Weerd: Council, any questions? Comments? Meridian City Council February 21, 2017 Page 9 of 86 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just a comment. I will echo the Mayor's comments, Mr. Ballard. You're an exceptional representation of -- of the commission. I'm glad you're able to be here tonight. On a side note, that commission is robust in terms of opinions and perspective and I'm always just in awe of their ability to argue articulately and compassionately with each other about their opinions. I think sometimes this body could take a page out of your committee's playbook, because you're a great representation of our community and please pass that on to the commission. Ballard: I will do that. Thank you, Mr. Cavener. De Weerd: Well -- and we certainly know that you get some of the very meaty conversations as our citizens do stand in front of you looking for solutions to parking issues or speeding issues through the neighborhoods and a number of other things. So, we do appreciate your listening ears and -- and, again, looking to do the best thing for our community and that -- that goes noticed and appreciated. Ballard: Thank you, Madam Mayor. De Weerd: Thank you. Ballard: Thank you, Council Members. B. Parks and Recreation Commission Annual Report De Weerd: Item 8-B is under our Parks and Recreation Commission. Good evening. S.Borton: Hello. I'm Sharon Borton. De Weerd: If you will pull that down. S.Borton: Can you hear me now? De Weerd: There you go. S.Borton: There we go. I want to thank you for allowing me to come and present to you the highlights of our commission, the Parks and Recreation Commission. So, Madam Mayor and Council Members, we are going -- I'm going to present to you goals and accomplishments that we have done this past year and, then, stand for any questions that you may have. So, the Parks and Recreation Meridian City Council February 21, 2017 Page 10 of 86 Commission has had a really successful year and we have lots of accomplishments to report. We have a goal to develop a connected pathway system across the City of Meridian and we have, with your approval with budget enhancements, been able to pursue pathway projects in the Five Mile Creek corridor, addressing pedestrian pathway improvements between existing pathway segments from Black Cat all the way to Eagle Road. Additionally, Jay Gibbons has obtained all easements for the H2 segment pathway , which creates an ongoing pathway from Pine to Fairview and we continue to work with the first phase of Rail With Trail. We have begun implementation of the updated master -- or Meridian Parks and Rec master plan, which really is our guide to helping us move forward and setting and achieving our goals. We participated in providing feedback in the design development of Rita Huskey Park, Hillsdale Park, Keith Bird Legacy Park -- and I am anticipating an approval of a name tonight and the South Meridian Regional Park. We have explored options to obtain, build, and develop partnerships for a fieldhouse and aquatic center and additional park space. We are very pleased with our partnerships with the Treasure Valley YMCA, which led to the purchase of the Meridian Home Court facility. We are receiving updates regarding the south Meridian YMCA and continue to support and work with them as they seek funding to complete phase one of the south Meridian site. We continue to support their development of the aquatic center as a part of the south Meridian YMCA and will continue with that partnership , with the West Ada School District, and the YMCA, which leads me to goal five. Our fifth goal of the Meridian Parks and Recreation Commission is to engage other commissions and agencies through workshops and partnership opportunities. Along with the partnerships and updates for Hillsdale, we received updates for six other agencies, including the Meridian Library District, Eagle Parks and Recreation for a trails update and a way for us to determine if we can connect Meridian to Eagle through pathways and ACHD roadways to bikeways. Our sixth goal is to pursue improved tools and opportunities to communicate with citizens and stakeholders. We are working on transitioning to a new software program to allow online facility scheduling. We received a presentation on social media best practices from Paisley Emory. Our marketing committee has updated the Z-Card map and done another round of printing. One of our commission goals is to foster a greater commission involvement in community events and we have Commissions -- we have had commissioners attend and participate in many, many events. We have held a team-building barbecue in June and Colin, who had just had knee surgery, ruled the pickleball courts and really did very well, even in a leg brace. Part of our monthly commission meeting is to work within our three commission -- excuse me -- committees, which we restructured last year. The three committees are the parks committee, the pathways committee and the marketing committee. I want to update you on some quick accomplishments. Actually, there were a lot of accomplishments. The update is quick. On the committees that I haven't already touched on, the parks committee has recommended the design of shade structures and the addition of trees in parks. We have developed recommendation for adult amenities. This is part of the partnership with the outdoor gym at Tully Park that MYAC members worked Meridian City Council February 21, 2017 Page 11 of 86 on through participatory budgeting. We worked with the arts commission to reinforce park identities and currently we are working on the identity of Heroes Park by working collaboratively with the arts commission and we are on our way to choosing some interesting pieces of art. We are working on improving the memorial tree program. The pathways commission works on the pathways tours and providing a priority workshop for us to help with focus on the pathway segments, which I think really has led to that H2 segment completion . I have spoken about the Z-Card map, but I want to mention that one of the main goals that the marketing committee is working on is a presentation to our community and I'm pleased to announce that during a meeting in April at the Meridian Chamber of Commerce you will hear about our programs for Meridian Parks and Recreation. Thank you for allowing me to present our accomplishments to you. I want to also thank -- take the time to thank you and let you know that our Parks and Recreation Commission, as you know, is a pretty not -- not the commission, rather, but the department is a pretty amazing group of employees and they help us so much and I don't think we could do what we do without them . So, I just wanted to mention them as well. Any questions? De Weerd: Thank you, Sharon. And I can say that the department appreciates your engagement and your involvement. The commission is very active, they are engaged and they do go above and beyond and that's evident in your report on all of the accomplishments working together with our staff. But also being that voice of the community is -- is -- it's priceless. S.Borton: Thank you. De Weerd: So, Council, any questions? Cavener: Madam Mayor, just a comment. De Weerd: Mr. Cavener. Cavener: I just think we couldn't have a better board in representing the city than depicted in Sharon Borton. S.Borton: This is not a date night. De Weerd: This is a date night? S.Borton: Not a date night. De Weerd: Oh, not a date night. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Meridian City Council February 21, 2017 Page 12 of 86 Little Roberts: I would just like to say thank you, Sharon, for all that you and the commission do. It just never ceases to amaze me and I'm very proud to be your liaison and just continue all the great work. S.Borton: Thank you. De Weerd: Well, thank you. And if you will, again, e xpress our thanks to your commission and let them know how much we value their involvement. S.Borton: I will. Thank you. De Weerd: Thank you. C. Resolution No. 17-1196: Approving the Naming of Keith Bird Legacy Park Siddoway: Want me to do the next one? De Weerd: Uh-huh. Siddoway: Madam -- De Weerd: Can you do this without crying? Cavener: Can you? De Weerd: I think I have already have examples that, no, I cannot. Siddoway: Madam Mayor, Members of the City Council, so, Item -- Item C on your agenda is a resolution to approve the naming of Keith Bird Legacy Park. You heard the announcement last week at the Mayor's State of the City address. The commission, then, formally took up action that same night and made a formal recommendation to you to accept and recommend to you approval of that name. While I won't read you the entire resolution, I hope you have taken a chance to read it, because there is a lot of amazing accomplishments in there. I would like to touch on some highlights. Keith has a legacy of coaching youth in this community over decades. I can't even, myself, over the years think of the number of people who have come to present that have acknowledged the impact Keith has had on their life. He's been a champion for recreational opportunities of all kinds from -- from parks, to our field house, friends of Meridian Parks, a charter member of the parks and rec commission and on and on. He's a great example of a man who loves his family and that's something we aspire to be as a community that is the premier place for families. He's our longest serving city council member in Meridian's history. That in and of itself is a remarkable accomplishment. I know I have the support of Dave Turnbull and the Brighton Meridian City Council February 21, 2017 Page 13 of 86 Corporation who are the donors of the land for this park. We have been out to bid -- bid awards have already been before you, but we would tonight like to bring to you the formal recommendation of the Parks and Recreation Commission to name our new neighborhood park that -- it will be in Bainbridge Subdivision -- as Keith Bird Legacy Park and I will stand for any questions. De Weerd: Thank you, Steve. And just -- you know, Steve and his staff have worked diligently to make sure that the values that Councilman Bird has really lent to -- lent to our community, but also exhibited and been a great example was reflected in the design. Now, I will say, Mr. Bird, that I argued with him, because I thought it should be the Birdbath Park and, you know, we could recognize all the different types of birds and -- you know. But they turned me down. Can you believe that? Instead it is just very appropriate that we show your love for our youth in the design elements, your love for family and certainly part of the design criteria will exhibit some of the characteristics that you are well-known for and it won't be for your opinionated stances on some occasions, but more the character that you bring out the best of us. So, Council, I would ask if you have any questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Thank you very much. This is an honor beyond honors. I -- I mean this is -- this is the greatest community that -- well, I have only lived in two, but -- and this is the finest one I have ever lived in and, I don't know, we just -- it's beyond words, my feelings, and I just can't say thank you enough to David Turnbull and the parks commission and the parks department, which I think we have got the best one in the state, if not the United States. Just go look at our parks if you don't believe it. And I mean every park. It's -- it's just beyond belief. Thank you very much. I just appreciate it. Little Roberts: Madam Mayor? De Weerd: Ms. Little Roberts. Little Roberts: I would like to move that we accept the Resolution No. 17-1196 and approve the naming of Keith Bird Legacy Park. Milam: Second. Borton: Second. Palmer: Second. Cavener: Second. Meridian City Council February 21, 2017 Page 14 of 86 De Weerd: I have a motion and a unanimous second to approve Resolution 17-1196. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: That was an all ayes. MOTION CARRIED: ALL AYES. D. Historic Preservation Commission Annual Report De Weerd: Thank you. Okay. Item 8-D is under our historic preservation commission and Blaine, thank you for joining us. Johnston: Madam Mayor, Members of the City Council, thanks for this opportunity to talk to you this afternoon. I am Blaine Johnston, president of the Meridian Historic Preservation Commission. The Historic Preservation Commission experienced a lot of change throughout last year. One of the largest changes that HPC had to address was the retirement of Dr. Frank Thomason from the Commission. Frank has served on the HPC for about 25 years and in the midst of other changes in his life, stepping a way from the commission this year made sense. Frank continues to be an advocate for history and collaboration between agencies in Meridian and we celebrate his humble service to our city. Frank can never be replaced, but we are blessed that his seat was filled by former city clerk and a long time staffing liaison for HPC Jacy Jones. Jacy brings her years of experience working with the historic preservation commission, organizing and implementing both phases of the historic walking tour and a passion for preservation in her hometown. More changes to our commission came when Commissioner Robert Mortenson chose not to reapply for his seat. Edward Landis fills Robert's seat and shares a similar passion to maintain the heritage of Meridian and improve our future legacy. Student Commissioner Joely Walters' seat was filled by Ella Kramer. Ella already has a number of ideas to share with HPC and we look forward to the great things that she can do on the commission. In April Commissioner Josh Evarts hosted HPC's first public workshop, a value model of historic preservation in Meridian. This workshop was well put together, but the commission determined that it needed greater advertising. The Meridian Downtown Business Association recommended that a session like this right after work on a weeknight, so that more businesses -- more business owners could drop in after work. In May 2016 HPC hosted an open house at City Hall. The Historical Society graciously allowed HPC to show off many of their archived items from the storage and basement. HPC also played Lila Hill's recorded presentation of Settlers Make the Desert Bloom, so that she wouldn't have to be present in person again. Having this recording takes a little pressure off Lila, while allowing us to still Meridian City Council February 21, 2017 Page 15 of 86 share her research with the community. Many visitors were especially interested in the maps at the archives night and Lila was able to point out many of people's homes and properties owned by well-known Meridian families. The commissioners and other city staff offered great ideas to make this year's preservation month stronger and improve turnout. In May HPC also got permission from the historical society to run If This Property Could Talk campaign again. This was a campaign that the Mayor reminded HPC about and the whole commission was glad to run the campaign again and see the interest, the signs throughout our downtown. HPC has since discussed investing more into If This Property Could Talk. I would like to see the downtown business owners get more involved to help in 2017. The commission plans to purchase A-frame signs and inserts that can be set out in front of businesses and taken in by business owners. This will give our business -- businesses more ownership in the campaign and takes a little weight off the commissions -- commissioners and committee specialists to monitor and maintain signs around town. HPC continues its partnership with West Ada School District and Compass Charter and MDC to support 3rd grade field trips to downtown Meridian. This cannot be done without the many volunteers and staff at City Hall. Although HPC doesn't contribute much manpower or significant funding, we supported supplies for the volunteers who did the tours at City Hall. HPC also continued its partnership with West Ada to support continuing education courses for Meridian teachers. This year Meridian -- this year West Ada took on a larger role and was able to work directly with other local resources and teachers to offer course registration and promotion to their online professional development portal. This allowed the course to have a greater reach, extending beyond the third grade teachers alone. Meridian historic -- history course supports local teachers' professional development. The course was taught by returning instructors Linda Belthoff and Amy Birch. The intention of this course is to provide resources, knowledge, and connection for teachers to build their own history curriculum. Three of our commissioners were able to be involved in continuing education and development as commissioners and advocates for Meridian . Commissioners have engaged in local organizations, taking webinars and more. Some examples include Jacy Jones taking a leading role for the local children's museum initiative, which was intended -- which is intended to focus on the history of Meridian. Also participated in the Heritage Home tour presentment authored by Preservation Idaho. One of the most humorous ways HPC guys have gotten involved took place this summer when Josh and I were able to borrow the historic tandem bike from the history -- historical society and participate in the Dairy Days parade representing HPC. This bike took home third place in the vintage vehicle division, an award that was later presented to the Historical Society. Just a note. The bike needs a better seat. HPC looks forward to more local opportunities to continue their -- our development as a commission, so that we can better serve Meridian and preserve our history. This year I was fortunate to represent the City of Meridian at the National Trust For Historic Places Conference in Houston, Texas. Although Meridian is not as large or as old as Houston, we have our past and our culture, a history that needs to be preserved so that our future residents Meridian City Council February 21, 2017 Page 16 of 86 can see the Meridian that we call home, not just to see some pictures of old buildings, but be able to walk in, see and touch a history that comes to life. Another big way we are moving forward to better serve Meridian is by developing a digital component to the walking tour through Tour Buddy. This is a free app that uses geolocation and additional platforms by linking diverse content to make the walking tour easier for users looking for a bolstered walking tour experience. HPC has partnered with Nick Herman, Cole Valley Christian senior class president, to develop and add content to the app before it is piloted. Unbound has agreed to support content development and to check out iPads to downtown history walkers, so that everyone has access and can use the app. We have received a lot of support from both city departments and outside organizations this year. We are grateful for all those who work with us and share our vision to preserve our history. This year Brian McClure from planning helped us map historic site and pictorial on GIS. Many of these points are outdated, but HPC has requested that human resources place a youth work life skills interim specifically for HPC projects, like the inventory, collecting data and building more robust database for us to use -- for us to input into our GIS system that can be accessed by city users and eventually converted into a public access map document. It is with this support from city in the form of community groups and individuals and organizations that help us reach a broader audience, more history, and advocate to preserve our legacy as a community. Regarding resolution following this report, adopting the Idaho Historic Society inventory requirements and standards for documentation by the Idaho State Historical Society, HPC has worked with its consultants in the past to use these standard. But HPC and city hadn't adopted a formal resolution requiring use of these standards. Passing this resolution clarifies methods used to determine historic sites. Thank you. Commission would like to thank you again for this -- for all your support of HPC and I would be happy to stand for commen ts or questions. De Weerd: Thank you, Blaine. Council, any questions? Cavener: Madam Mayor? De Weerd: Yes. Cavener: I will continue the trend I guess of speaking about each commission. This is incredible. What this current HPC has done is nothing short of amazing. I remember many years ago being so frustrated that our HPC was merely just talking about the same old things that they had been always talking about and this new commission has this energy and they are really going out and creati ng a legacy and as somebody who loves Meridian's history, I just applaud everything you guys are doing and I really appreciate this report tonight, because it opened my eyes to some things that you're doing that I had no idea was even going on that I'm really excited about. Johnston: Thank you. Meridian City Council February 21, 2017 Page 17 of 86 De Weerd: Certainly I think that the commission raised the bar and it was really after initiating the -- the third grade tour and in paying for the -- the buses to -- to bring the kids in and I can't remember the couple's names, but I will tell you just their passion for history, their hospitality here at City Hall, and instilling the questions of the history tour itself. When I go and walk with the students at the elementary schools one of their -- their favorite tour or field trip of the year is always that tour and certainly it's been Mrs. McFadden when -- or -- not Mrs. McFadden. Oh, my gosh that was a slip. Is the tour of the school house -- old school house and just being able to sit in those desks and experience what it was in days of old was really pretty cool and last hear I -- for the second year in a row I got to speak to the history class with all the teachers and they found it very rewarding and interesting and they bring that information back to their classrooms. So, that kind of was the launching pad to, then, the initiatives with the walking tour itself , with now this Buddy app and If This Property Could Talk is -- it was an amazing thing. I appreciate you guys reinvigorating the program, because that's -- that's pretty important and I think you forgot one thing in your report and it really doesn't have anything to do with HPC , but I understand Lila Hill has been recognized by the Idaho Historic Preservation with great recognition. I don't know what the official title is, but certainly with the team that she has -- really that has come alongside her will preserve our histories -- our history for generations to come and in the past it's only been one pe rson. Well, no, it's been two people, Lila Hill and Frank Thomason, and now there is a huge community of support behind those tellers of our history that now our history will live on and that goes a long way, Blaine. We appreciate your efforts and -- and the energy that this commission now has. I agree with Councilman Cavener that there was a time when I wanted to go and use some various methods to get some energy back into that commission and it's really exciting to see the passion that exists there today. So, thank you. Johnston: We have a great commission. There is a lot of energy in that and thanks again for all your support and the city's support for us. So, thank you. De Weerd: Thank you. Mr. Nary, were you going to say something? Nary: I think you covered it. De Weerd: Okay. Thank you so much. Johnston: Thank you. E. Resolution No. 17-1197: A Resolution Approving the Historic Preservation Commission's Adoption of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Meridian City Council February 21, 2017 Page 18 of 86 Historical Society. De Weerd: Okay. Resolution 8-E is 17-1197 and -- will you turn him on? I didn't tell him to turn you off. Nary: Madam Mayor, Members of the Council, it's a l ittle unusual. We haven't had a resolution done by the Commission itself, but the Idaho Historical Society requires for certified local governments, which Meridian is one of, to adopt these standards by some resolution of the commission itself , so that we are eligible for both of opportunities -- training opportunities and such with the state, as well as grants that are provided by the state and so this was passed at the last commission meeting and my recommendation to them was to , then, bring it before this Council for the Council to recognize that adoption by the commission itself. If nothing else it's an easier way for us to find it later when they ask did we do it. But this was -- again, not to -- not to belabor the point that you have all made, this commission is really moving and they are doing a lot of things in this -- again, it's another example of that, of wanting to be eligible for opportunities for the city in the historic preservation area and so I think it's a positive and just for you to approve the resolution is presented. De Weerd: Thank you, Bill. Council, any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, I move we approve Resolution No. 17-1197. Cavener: Second. De Weerd: I have a motion and a second to approve Item 8 -E. If there is no discussion, Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 9: Action Items A. Final Plat for Rainier Villas (H-2017-0008) by Intermountain Pacific, LLC Located West of N. Meridian Road, South of W. Pennwood Street and North of W. Corporate Drive Meridian City Council February 21, 2017 Page 19 of 86 1. Request: Modification to the Final Plat to Modify Certain Conditions to Accommodate Phasing and to Allow Corporate Drive to be Constructed with a Later Phase of Development De Weerd: Under 9-A under Action Items is a final plat for H-2017-0008. I will ask if there are staff comments. Beach: Good evening, Madam Mayor, Members of the Council. As you said, this is a -- an application for a final plat modification. The site here consists of approximately 5.35 acres of land, which is zoned C-G, located west of North Meridian Road, south of West Pennwood Street, and north of West Corporate Drive. In 2016 a preliminary plat was approved, which consisted of 15 multi- family residential lots and five common lots, as well as a conditional use permit that was concurrently approved for the property to have 90 multi -family units. Also in 2016 a final plat was approved consisting of 15 multi-family residential lots and five common lots. The applicant received approval to develop the property with the 90 multi-family units on 15 buildable lots. After receiving development approval, the applicant is in the process of acquiring the four commercial lots north of the proposed development. So, originally, it was just this one parcel that they were going to develop. They have since worked out a deal to purchase these four additional lots along Pennwood and with that their project has changed. There is a pending conditional use permit application that's been heard by the Planning and Zoning Commission to increase the number of units from 90 to 180. During that hearing several requests were made by the applicant. One was to delay the construction of the roadway, meaning the corporate roadway, which would be part of this project. The applicant would be required to construct that and their request is to delay the construction of Corporate Drive, allow development on the property before the final plat records, et cetera. That aspect of the approval -- the approved final plat. The Planning and Zoning Commission continued the applicant -- this application or their conditional use permit to March 2nd and required them to come before the City Council to modify their final plat to reflect what they are trying to accomplish. Hopefully that all made sense. The proposed requests are consistent with the request discussed at the Planning and Zoning Commission hearing. And, as I said, a condition of approval in the pending conditional use permit application requires the applicant to obtain approval of a final plan modification prior to applying for a certificate of zoning compliance application, which is the reason why they are -- why they are before you this evening. So, the applicant seeks Council approval to reduce the number of buildable lots and mo dify several conditions of approval, which are listed as site-specific conditions of approval number nine and number 14 approved with the final plat application. The modifications are desired so the applicant can record a plat consistent with the new site layout and commence with the first phase of construction prior to recording the final plat and so as you see here the approved plat is here on the Meridian City Council February 21, 2017 Page 20 of 86 left. They are going to be reducing the number of lots and they are also requesting in conjunction with this a vacation application that will have to go before the highway district and City Council to vacate the right-of-way that currently exists here in a cul-de-sac. They no longer need that and we have received a verbal approval from ACHD staff that they would be in favor of that. So, the layout has been changed slightly and , as I said, they are also requesting to delay construction of W est Corporate Drive, excuse me, with the development of the second phase. So, the reason they are coming before you is both of those things were requirements in the approved final plat that was approved last year . So, in order to change these things it needed to come back before City Council to modify the plat in order to get their approval with the conditional use permit. So, there is kind of a lot of pieces in play here. Planning and Zoning didn't feel comfortable recommending approval of the conditional use permit based on a couple of things. One, this parcel -- moving back to the overall plan. This parcel I'm highlighting here is not considered a legal parcel. So, in order for staff to approve a building permit on that they to -- they needed to have a plat recorded. So, they have since received approval for a final plat , but have not recorded it. So, they were trying to get some open space on a lot that hasn't been approved by the city to be built upon. So, Commission didn't feel comfortable. They wanted Council to make a decision on that. So, as I said, currently the 5.3 acre parcel approved with the final plan is not eligible for a building permit until the final plat is recorded. So, the applicant -- having said that that may be confusing. These four parcels are individual lots and are eligible for building permits. That's where they will be building some buildings prior to getting their final plat recorded. They are just hoping to get their conditional use permit approved and moved forward with those -- with those few buildings there along Pennwood prior to getting their plat recorded, with the understanding that it potentially could take a couple of months for the county to review and approve that . So, moving to the conditions that they are looking to modify, one of those conditions is that corporate road -- Corporate Drive be approved with the second phase, with the understanding that they will be required to pro vide access to an existing turnaround on Corporate Drive that goes out to the light to Meridian Road -- has been tentatively approved by the Fire Department and by Public Works. So, the two conditions they are wanting to change are number nine, which will read West Corporate Drive shall be constructed in its entirety with the second phase of development. However, with the construction of the first phase of development the applicant shall provide an access to the signalized intersection of West Corporate Drive and Meridian Road as proposed in Exhibit C. The associated landscape buffer and five foot detached sidewalk should be constructed with each subsequent phase. The applicant will also be required to construct a water main through the project to complete a loop from Pennwood to the east drive access connection to West Corporate Drive and number 14 will read: The applicant shall record a final plat prior to issuance of any certificate of occ upancy in the first phase of development. With that we did not receive any comments from the neighbors. Staff is recommending approval of this project and I will stand for any questions you have. Meridian City Council February 21, 2017 Page 21 of 86 De Weerd: Thank you, Josh. Council, any questions at this point? Bird: Not at this point. Borton: Madam Mayor? De Weerd: Mr. Borton. Palmer: Josh, with the first phase back on the phasing map, was there already a condition that there be access to Pennwood in phase one? Beach: Correct. Borton: Okay. Yeah. So, their access here is shown in this location here. De Weerd: Okay. Is the applicant here? Good evening. If you will, p lease, state your name and address for the record. Robnett: My name is Shanon Robnett. 5103 North Zamora Road. De Weerd: Please pull that a little closer. Robnett: Sorry. De Weerd: Thank you. Robnett: Josh is correct. We came before you guys quite a while ago and working with Josh and Bill over there, we were able to acquire the four par cels. We already do own them, the four parcels to the north. We have increased the density, but also increased the open space. So, we now have more open space in this project. We have -- if you remember -- because I'm sure you all absolutely have a photographic memory -- this was more of a four-plex style of -- of complex and all of these now are three story apartments, so that's where we have increased the density with that. With that you're not selling off individual four - plexes, it was never part of our marketing plan, but it was part of our backup strategy. With that you're not doing that in this, so we have modified the lot lines in this final request. But in taking on such a project of that size we really did find it necessary to phase it, just because it's now doubled. It's -- it's gotten bigger. The land costs have gone up, because we acquired those other three acres . So, those are the reasons that we have for doing what we have done, but I wanted to state that, you know, in working with staff we have increased the density and the open space and the amenity count and with the comments that we found a P&Z it would be better just to come back and finalize that modification of the plat, so that we can, then, continue and finish that process and, then, begin to roll out our -- our vertical building. So, with that I will stand for any questions. Meridian City Council February 21, 2017 Page 22 of 86 De Weerd: Thank you. Council, any questions? Bird: I have none. De Weerd: Okay. Thank you. Okay. Council, any further information needed from the staff or the applicant? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing none, I move that we approve the final plat H-2017-0008 and to include all staff, applicant comments. Borton: Second. De Weerd: I have a motion and a second to approve this item. Any discussion? Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 10: Department Reports A. Finance: Quarterly Department Update De Weerd: Item 10-A is under our Finance Department. This will get the energy back in the room. There you go. Thank you to our scouts for joining us tonight. Thank you. Hey, C.Jay, can you go give them some pins for sitting with us for this long. Here. Welcome, Mr. CFO. Lavoie: Why, thank you, Mayor. Again, I'm here to bring excitement to the house today, so, again, Madam Mayor, Members of the Council, we will try to make this as exciting as possible. Unfortunately, I think -- I see I already scared some of the Boy Scouts away, but we will see if we can -- De Weerd: They are waiting with bated breath I'm sure. Lavoie: Yes. Again, we appreciate yo ur time tonight to present to you the February quarterly council update. Today we are going to present to you fiscal year 2000 actuals. Again, if you remember a couple weeks ago we had Kevin Meridian City Council February 21, 2017 Page 23 of 86 Smith, our auditor, present to you a clean audit, which we are very proud of and I'm here to just give you a 10,000 foot level of what occurred for 2016. We are also going to present to you FYI on your top revenue sources, just in case you didn't know the top expenditures that we as a city experienced for 2016. I will present to you the fund balance bounces as a result of 9-30-2016 and, then, we are going to present to you a new concept, a new way of looking financials, what we call revenue-to-expense ratios and, then, we will disclose to you what we will bring to you at the next exciting quarterly update meeting. So, with that let's get into the financials. So, fiscal year 2016 has ended. This is your revenue results for the General Fund. The top line you will see that we ended 14 percent higher than our budgeted estimates. A large portion of that increase was due to a positive thing here. Due to our community development. We had lots of growth. You guys have seen that. As you can see they ended up at 150 percent above what we expected. Again, that's all resolved because of the continued phenomenal growth that we are experiencing here at the city. Those are directly related to permit sales, permit revenues. You can see property taxes we came almost at perfect. Only missed it by one percent. But at the end of the day our General Fund revenues came in a little bit more than our budgeted, which is a good thing, which is a good problem to have and you will see a theme here that growth did outpace our projections in the following slides. Again, it's going to be a common theme to the results that we experienced. This is a graphical display of the data that you had here. Again, the important thing here is -- I will remind you is the property taxes, that's the primary revenue source for the General Fund. De Weerd: I was thinking I have seen this theme there and I'm surprised it's not green and yellow in reflection of your liaison. So, I'm glad you didn't succumb to that. Lavoie: Yes. So, again, the -- the green and yellow will show up for you next time, Mr. Borton. I just want to show the actual property taxes that did come in a little bit higher than budget and, then, out of all the revenue sources that we do have to control, property taxes is the primary, so we definitely want to make sure we manage the property taxes correctly going forward and for the future. Same information for the Enterprise Fund. The Enterprise Fund ended up the year at about eight percent above what we projected, so not a bad thing. Again, development helped increase the number above one hundred percent. If you look at the assessments. Assessments are directly related to the community development, the vision, which is generating the permits. So, again, all good problems to have. The sewer sales we came in a little under budget and I will say that that was a mathematical error on our projections we will refine and retune all those projections, so that we come in a little bit closer to that. Our goal, though, is to always be right around three or four percent variance on either side. In this -- in this case it is a little bit greater than we wanted. The good thing at the end of the day we ended up a little bit higher than we expected. So, again, not a bad problem to have. Meridian City Council February 21, 2017 Page 24 of 86 Cavener: Can I interrupt just -- De Weerd: Yes, Mr. Cavener. Cavener: Todd, if you wouldn't mind going back to the other slide. The other revenue -- the other revenue in the Enterprise Fund, can you walk me through some examples of the revenue that we receive from -- Lavoie: Water meter sales. Cavener: Meter sales. Lavoie: Meter sales. Engineering fees. Your engineering division represents performance engineering, reviewed plan fees. Cavener: Okay. Thank you. Lavoie: You're welcome. So, again, now this is just a graphical picture of that data. Another, again, note that we will make this a different color for our Councilman Borton, but the item I would drive here is your water sales and sewer sales, primary revenue source for the Enterprise Fund, we want to make sure we manage those two revenue sources accurately for the years to come. So, those are your revenue actuals to budget for fiscal year 2016. Again, we did very well there. So, let's get into the expenses. We are going to start with the General Fund. General Fund personnel expenses. We ended up at 97 percent execution rate or performance. It's fantastic. It's about average for the General Fund. So, it's right where we want to be. You know, some departments were a little bit higher, some were a little bit lower due to vacancy. But, again, 97 is a good number we are looking for. General Fund's operating. We ended up at 90 -- 89, 90 percent. Again, another good number. It's good right on average for the City of Meridian. Again, some departments ended up a little bit higher than lower. I'm just going to point out the one that probably jumps out to you, the very bottom one at 125 percent. That's a good thing. For every dollar above and beyond the hundred percent that the Community Development Department spends, they generate more in revenue. So, they would increase their expenses if they increase their revenue. We have fantastic inspection contract agreements, so when we experience expenses, the only time we experience an expense is because the inspectors are generating revenue. So, if we experience the 125 percent above our budget here, the revenue, if you remember, was even higher than that. So, this is a good problem to have to an extent, just know that 125 percent was offset by more revenue on the revenue side. And, then, last is capital. These are the three major reporting groups. Capital end of the year at 64 percent. I can note that the four million dollars that you can see, quote, unquote, left on the table, we have requests from all the departments to carry those dollars forward into fiscal year '17, so the anticipation to spend the dollars Meridian City Council February 21, 2017 Page 25 of 86 will still occur, they just were not able to spend all the dollars in '16, but just know that your departments are spending the dollars that they had requested, it just takes two years to spend them. So, again, graphical picture of what's going on. Revenue is higher than budget, which is a good thing. Expenses are under budget, which is a good thing at the end of the day. Your departments executed their budget quite well. So, we are going to look at the same graph -- or same data points for our Enterprise Fund. Enterprise Fund finished the year for personnel expenses at 91 percent, which is average for them. Again, each department has some vacancies here and there. You can see the percentage breakdown on those. Operating expenses came in at 84 percent, again, which is average for the utility billing -- or I mean -- I apologize -- for the Enterprise Fund. Again, you can see how they are displayed there right now. We will represent the MUBs department, which came in over a hundred percent and I can explain that the credit card fees that we incurred and the transition o f the cultural change from our customers to go more credit card , more digital, outpaced our expectations, so we have to adjust our fiscal '18 credit card merchant fees, transaction fees that we are incurring because of the customer services that we are offering to our citizens. And, then, last is the Enterprise Fund. Capital Enterprise Fund spends about 60 percent of their budget for fiscal 2016 as requested and working with their division I can tell you that of the eight -- or about ten million that is quote, unquote, left on the table they have asked for nine of it to be carried into the following year, so just like the General Fund they have requested the 14 million, it just takes a couple of years to spend it. Again, over the two years you will see that the Enterprise Fund will be spending the 24 million over the two years. So, again, graphical display of the information. Again, good things here. Revenues are to the budget. For revenues and actuals for operating are under budget, so both good things at the end of the day. So, what does this all mean? The General Fund. The General Fund has what we call excess revenue. We ended the year at a little over three million dollars. That means we had more revenues than expenses, which is always a good thing, a good problem to have. If you want to know who contributed to the excess revenue, here is how the breakdown shows. Community Development, again, as we talked about came in at 150 percent. So, they generated more revenue than we were expecting. Grants. Our impact fees, again, did great, because they are a direct relation to your development and, then, you can see the other three divisions -- or three functions. We utilize fund balance to make that happen. And just want to reiterate, too, that with the negative General Fund, which is primarily sourced by property taxes, just want to reiterate to everybody that we are not generating a flush amount of property taxes to generate excess revenues. Again, we are generating enough -- or not enough to pay for the current ongoing needs. Hence why we had to go into fund balance. So, same slide for the Enterprise Fund. Enterprise Fund, again, as we talked had excess revenues, which is another great thing. They generated a little over five million dollars of excess revenue and we have the same breakdown for them. You can see what four major components contributed to their excess revenues. Capital is funded by assessment revenues, which is derived from developments. Again, Meridian City Council February 21, 2017 Page 26 of 86 development is saved for overtime and paid for as a just -in-time or pay-as-you- go. In this case you can see we had to tap into the resource -- or the fund balances that we have been saving up for the years past, so that's how we balanced the capital growth needs for fiscal '16. So, this is the financial results for fiscal year 2016 at a top level. Again, all positive results. The City of Meridian had ended both the General Fund and Enterprise Fund in a positive position, so kudos to your departments and department heads and the teams that led those expenditures. These are the FYI slides. If you ever wanted to know what your top five of revenue sources are for the General Fund here they are. The property taxes as we have talked is your primary revenue source for General Fund and, then, as it goes down cyclical for the building permits. As you can see it's gone from two million to five million. It's dependent on the development and the community and the economics out there. And more FYI just for you. The Enterprise Fund. Here is the information for it. Their revenue top sources, if you ever wanted to know, sewer and water sales, primary revenue source -- again, connections, very cyclical based on the economics. If you look back in 2011 they are doing about 2.8. Now, they are over eight million. So, again, it's up and down, ebb and flow. Then opposite side. The expenditures for General Fund. Your number one expenditure group is the police administration costs or personnel costs, followed by fire admin accordingly and, then, for the Enterprise Fund your top expenditure groups -- it's going to be water construction and wastewater construction. Probably not a surprise there. Followed by a couple operating personnel costs by division. So, again, those slides are just pretty much FYI. Just to kind of give me an idea where we are getting our money from and where our money is going. Fund balances. As we just discussed, we generated excess revenue, so that means our fund balances went up. That's a -- again, another good problem to have. At the end of the fiscal year 2016, the General Fund sits at a little over 44 million dollars in fund balances. Again, a lot of those dollars are restricted, accounted for and assigned. And, then, the Enterprise Fund ended the year again with positive excess revenue. They are sitting out about 46 point million -- 46.7 million dollars. Again, most of those dollars are accounted for and assigned for future capital needs that we have been saving up for, that will be spent over the next few years. So, again, great results for 2016. Good -- good information and good data. So, again, kudos to the team who executed the budget. Revenue expense ratios. This is something new that we want to present to you as a different way of looking at finances. What we do is we track over 50 different GLs, 50 different reporting groups, 50 different sources against total revenue and your primary revenue sources and what we are doing is we want to see if there is trends that we can follow, trends that we can utilize to help future projections and, again, we are going to utilize these data points for future discussions with you , Council, and with future decisions and also the departments. So, we are going to jump right into a couple of slides. We didn't bring all 50. I know you're disappointed. But we brought a few of them. So, the first one here is going to be for the General Fund. So, this is an example of what we are doing with revenue-expense ratios. What this slide shows you is your personnel, which is the blue line, as a percentage of total Meridian City Council February 21, 2017 Page 27 of 86 revenue generated. So, in 2004 we can tell you that total personnel costs for the City of Meridian utilized 52 percent of all revenue sources for the General Fund. Good, bad or indifferent that's what it was. If we fast forward to 2016, we utilized 63 percent of total revenue sources. So, we can, then, start some discussions. Is 50 -- is 63 percent too high or is it too low? Are we comfortable with the level of services that we are providing to our citizens and staff members. If it is, then, we can imply that 63 percent of the revenue allocated to personnel costs is delivering acceptable level of service. So, we can, then, imply costs associated to what we deem as an acceptable level of service. And the red line is the same information for operating expense. You can see that we have gone from 25 percent to 20 percent of all revenue dollars generated get allocated to operating expenses. So, again, these are just tools to spur d iscussion to determine are we on the right path, should we make changes, or do we, you know, move along and just allocate more revenue to personnel or operating. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Quick question, Todd. So, what -- what changed from 2012 to 2016 that made it go from 70 to 63? Is it more revenue or -- I would assume that would be the -- the factor, because I don't think we have come down in staff. Lavoie: Councilman Palmer, if I heard you correctly, what's the change from 2012 to 2016? Palmer: Yeah. What brought it down? It kind of peaked there and it's kind of -- Lavoie: So, within that ten percent range what brought it down? Correct? Palmer: Right. Lavoie: Most likely it's going to be either revenue increases from other sources or property taxes or all of our revenue sources or our personnel is not growing as fast as our revenue sources are coming. Vice-versa. Or our revenue sources are growing faster than our expenditures. De Weerd: So, a combination thereof and also I think there are challenges of filling positions -- certainly in public safety if you miss the academies, it's -- you're waiting until the next cycle to -- to fill those openings, so -- Palmer: Madam Mayor, the -- De Weerd: -- for example. Yes, Mr. Palmer. Meridian City Council February 21, 2017 Page 28 of 86 Palmer: That is fascinating information to me to -- I guess, you know, going forward to have those conversations that you're talking about on -- on what is an acceptable level on -- do we push hard to fill those open positions or are we doing fine to maintain that ratio that is working or is it not working. So, the -- De Weerd: You don't mind overtime. Lavoie: Appreciate the question, Mr. Palmer. So, again, a nother way of looking -- another slide that we look at is -- again, we compare this to our primary revenue, which is property taxes. So, again, what the previous slide was all the revenue sources for the General Fund, this one is just representing property taxes. So, again, this shows are we growing faster or slower as compared to property taxes in -- in its whole. As you see at one time property taxes were -- I guess personnel spent 121 percent, again, which is impossible, but it's showing you that we relied on other revenue sources just to cover personnel and we are now sitting at -- in 2016 at about a little over a hundred percent. So, still one hundred percent of all your property taxes that we are collecting are paid by -- are just going to personnel, quote, unquote. So, we are heavily relied on other revenue sources, which we have very little control over to pay for all your other operating needs, all your other capital needs. So, again, just a different way of looking at it. Things to be considered on -- or considered when we are making decisions about property taxes and personnel and operating and so forth. So, again, just another way of looking at how we manage our budget going forward . In this case you can show that property taxes are not growing at an expo nential rate. If they were, then, the percentages would be much different on this slide. So, we are growing at probably the same rate as our staffing in this case. So, again, Enterprise Fund, we do the exact same thing for the General Fund. We look at total revenue compared to personnel and operating. We try to determine is there a trend, are we comfortable with the services that we are providing. If so, you know, then, we can imply that the cost associated to the current costs -- or to the current personnel is acceptable and we can kind of depict what it costs or what it takes to deliver the level of service as of today. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Todd, 2010, 2011, the operating jumped up there almost ten percent. Lavoie: It did. Yes. Bird: You can -- can you -- I'm trying to but my mind to what would have caused that. Do you remember anything? There had to be -- there has to be something that we had to -- at the wastewater treatment plant or something that we had to bring on board or something that was a very expensive operating cost item. Meridian City Council February 21, 2017 Page 29 of 86 De Weerd: I think that's when we hired Dale. Oh, sorry. Bird: No. I think that's probably when Kyle got wild with the -- with the wells or something. But, anyway, no, I -- I mean you just don't see a jump like that in a year's deal and I -- without having a reason and I have been sitting here think -- which I'm sure there is something there. Lavoie: Councilman Bird, you're a hundred percent. There is a reason -- I'm trying to go back to 2010 to think what occurred in operating expenditures and right now I'm drawing a blank, but we can definitely give you an answer to show why it jumped up ten percent, but it came down the year after. So, it was a one time blip for some reason. Again, we can find out. We can get you that information, Mr. Bird. Bird: That wouldn't have been when we put in -- De Weerd: You need to -- Bird: And that would have been capital. I'm -- Lavoie: And this is operating. Bird: Yeah. That's operating. Lavoie: So, we probably did a transfer of some sort to the General Fund possibly to pay for -- Bird: Anyway. Lavoie: We can find an answer for you. Bird: Yeah. Just -- it's a rarity, but it does happen. Lavoie: Yes. Bird: Go ahead. Lavoie: So, again, what these slides are intended to help us do is determine are we comfortable with how we are spending -- spending the dollars as depicted here for personnel and operating. Again, we do the exact same h ere for water and sewer sales. This is a primary revenue generator for the Enterprise Fund. In this case you can see that the -- the bar's kind of going downwards, which is a direct relation to the growth that we have experienced here at the city. As we increase more customers, more customers generate more revenues, more revenues generate more sales and what we can learn from this is that sales are outpacing the personnel and the operating costs currently being managed and Meridian City Council February 21, 2017 Page 30 of 86 approved by the Enterprise Fund. So, we also do this for revenues. Right now this is the percentage of property taxes allocated -- or I guess proportionate share to the total General Fund and it's been pretty flat, which is great over the past five years. We are right about 60 percentish for the General Fund. So, what we can learn here is that the property taxes they are not growing any faster or slower than our total other general revenue sources. If the property taxes were growing faster than this percentage -- or this line would go more vertical, because it's growing faster than the total other revenue sources. So, this is a comfortable slide to say that our property taxes are growing at the same pace as other revenue sources that the city is managing on a year -to-year basis. We do the same thing for the Enterprise Fund. Major revenue source for them is, again, water and sewer sales and what this is showing is that growth is actually outpacing our -- our assessment revenues are outpacing our percentage revenues in sales of water and sewer sales. Again it's cyclical. Again, you can see how the -- this graph is much more dynamic. As assessment revenues slow down the bar will start growing up again , because sales will generate a larger proportion of the total revenue for the Enterprise Fund, but at this moment with the increased assessment revenues and the increased growth for residential and commercial, water sales and services are just sliding down, but things will change as soon as that part of the economy slows down and water sales will go back up as a proportionate share. As I promised I would not bring you 50 slides. So, I'm on the last two slides to keep this exciting. This is another one that we compare. We compare the benefits. This is the General Fund. What we are doing is we are comparing total benefits against total revenue. Again, the blue line is going more vertical, more -- at a higher rate than the revenue that we are generating on a year-to-year basis. We just have to ask the question can we sustain allocating more of our revenues to benefits on a year-to-year basis. That's a question for us. Do we need to make changes. You know, will this spur conversation and that's what these slides and tools are supposed to help us with. You know, if we are comfortable with this, then, we manage it, but we just have to cut -- or make changes to allocate the necessary expenditures to benefits over the long run for the General Fund. Again, we do the same thing for the Enterprise Fund. Enterprise Fund has a different looking bar, because they are generating revenue faster than the Enterprise Fund is generating -- generating revenue. Enterprise Fund is directly related to growth. They have water accounts that grow faster than our property taxes or our state revenue sharing in the General Fund. So, it's not a surprise that their line is a little bit flattened, because they are experiencing a growth at a faster rate than the General Fund. So, again, slides just to I guess spur conversations, discussions that are we spending the right amount of resources at the right amount of expenses . As I promised that was the last graph and I am -- Bird: Got to have a cartoon. Lavoie: Are we good? Thank you. There we go. So, again, that was the last slide as I promised with the graph. Sorry it wasn't all 50. But to recap, we went Meridian City Council February 21, 2017 Page 31 of 86 over the 2016 actual financials. Again, as a reminder both funds ended the year at excess revenue, so gratz to everybody there. We gave you an FYI on top revenue sources, top expenditure sources. We looked at the positive positions over fund balances and we introduced a new concept known as revenue expense ratios. And the next item is going to be our June quarterly updates. Again, this is what we were planning on presenting to you . It's more of a demographic employee count, just kind of what we are seeing in growth changes and, then, we will present that in June and, then, with that -- there is your comic that you have been waiting for. Any questions for us? De Weerd: Thank you, Todd. Bird: Why didn't you color the shirt green and make Joe happy. De Weerd: Council, any questions? Bird: I have none. B. Community Development: Overland and Eagle Land Use Planning Update De Weerd: This is great information. We -- we really appreciate this. Council, I'm going to -- I just figured out who might be the extra bodies in the room and I think they might be here supporting Dale. Behind you? No? Okay. Mike is. I was going to do your family maybe a favor and so -- okay. Then Item No. 10-B -- we are on 10-B -- is Brian. Thank you. We haven't seen you for a while, Brian. McClure: I like to hide. De Weerd: Well, it's nice having you. McClure: Thank you. De Weerd: Thank you, Brian. McClure: Madam Mayor, City Council, thank you for having me here tonight. I'm here to discuss the Overland and Eagle future land use planning area. This is an update, an opportunity for Council to provide direction in an effort -- on this effort that I brought to you last November. Can you guys see that all right? I have a bar on my screen. De Weerd: Yes. McClure: As a recap to the last time I was before you , this planning area includes the Jewel and Rolling Hills Subdivisions. There are approximately 68 properties on one hundred acres in the county. They have a low density Meridian City Council February 21, 2017 Page 32 of 86 residential future land use primarily. There is access to Overland Road only and some of these properties have already been -- are already proposed for redevelopment. The intent of this project is to evaluate the potential for a future -- for a city -- for an area-wide future land use map change. You can see on the map some of the projects that have occurred or are occurring in the area. As we discussed last time, we move forward to a public involvement meeting. We held this on January 23rd at Siena Elementary School . Forty-four people signed in, with more in actual attendance. A few attendees were outspoken against any change, but most -- approximately two-thirds were interested in the conversation, with varying levels of interest. We set the project website at the link below if you're interested. So, I guess it's kind of -- what did they say. As part of this meeting we requested written comments shown on the map. Here is a very generalized visual summary of those comments. Look at it like a color gradient. So, the green spectrum are those that are, one, a sale, usually is commercial or already have nonresidential uses occurring there and red are the kind of leave me alone comments. I will also note that after we held the public involvement meeting two realtors approached us. They subsequently had two of their own meetings and they are -- and what they are doing is kind of -- I'm not entirely sure, but on the surface it sounds like -- well, it doesn't sound like they actually have any development ready to go or anyone really to pay anyone any money, they are just trying to kind of put together a package to take to a developer is kind of what I assume there, but I don't know for sure. What they are doing, though, is entirely separate from what Caleb and I have started, though. Apparently I lost a slide here. What I wanted to show you was a flood plain map. Currently we have a flood plain in this issue and flood way, so you can see the Five Mile Creek down there right where the word you is, Five Mile Creek above Topaz. The floodway and flood plain on all the properties fronting Overland Road and significant amounts of floodway and flood plain into the properties north of those ones, that's important because if only the parcels along Overland Road continue to redevelop in the piecemeal fashion that they are, you're dealing with a limited area and more limited opportunities to correct that flood plain issue. So, I have shown this before, but this depicts our current future land uses for the planning area. I'm going to show you a few examples next in preparation asking Council what they would like our next steps to be. So, this example here is what I see stakeholders at the meeting propose to us. Basically everything south of Five Mile Creek becoming commercial and everything north being left alone. I should note that there were a few comments in there -- people that live within the Jewel Subdivision, the western portion of this, that were interested in redeveloping as well. Their comments are not reflected here. Unfortunately, this scenario here is of limited public benefit with flood plain in the back on the Overland properties, this change would not encourage any ownership consolidation to make resolving flood plain issues very difficult and, actually, would encourage the piecemeal redevelopment and access conflicts that we are afraid of occurring on Overland Road. We have got no shortage of projects to work on and you don't need to answer this now, but would something like this be worth's staff's time. This example here kind of splits some of the comments. It Meridian City Council February 21, 2017 Page 33 of 86 doesn't really reflect anyone entirely, but kind of meets them halfway. You can kind of envision what you see here as what happened with Portico. So, you had a county subdivision, they were bought out, and redeveloped to b e what Portico is. There is lots of other possibilities, too. So, with that staff is recommending that we, again, meet with the stakeholders in that area. At a minimum that would be to check in and update them our conversations here tonight with you. W e could also discuss some changes to the future land use map of varying levels, depending on your thoughts. I'd like to understand what Council wants to see, you know, if there is any sort of threshold between what stakeholders want and what may be good for the city before we commit to more staff time and resources. Lastly, and completely unrelated, I want to plug -- I'm meeting next Monday for another land use exercise in northwest Meridian looking at the Intermountain Gas facility out there and some potential non -- nonresidential land uses over at that facility and within the vicinity of it. So, with that I would appreciate any direction or questions you may have. De Weerd: Thank you, Brian. Council, any questions or comments at this point? Mr. Palmer. Palmer: Madam Mayor. Brian, what do you think we should do? McClure: Thank you, Mr. Palmer. Madam Mayor, Mr. Palmer, I think what we need to do is to have that other meeting with the stakeholders, let them know what our interests are and where are -- where our limits may be. So, for example, the -- the commercial up front along Overland Road I don't necessarily think that's appropriate. I think that will encourage piecemeal and will just give us more issues later. But I do think there may be a variety of other solutions that may meet a number of the residents' needs and wants without -- most of them. There will, obviously, always be some people that are not happy or so distressed about it that may occur. Palmer: Madam Mayor? De Weerd: Uh-huh. Palmer: Last time we -- this was brought before us I think I had mentioned that I have been over there, because I was -- I was looking at purchasing a piece of property that was in there for that very reason that -- the potential of the area and so I would agree, I think there is -- there is enough potential to plan it better that I think we can move forward, continue to investigate the opportunities for -- for planning ahead a little bit better than it's situated right now. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council February 21, 2017 Page 34 of 86 Cavener: Brian, can you pull up that slide that shows people that were interested? Because I did a quick count and it looks like you have five not interested, I don't want to change anything, and maybe five I'm really interested in developing now. Everybody else is kind of in the middle. Is that -- was that reflected in the discussion that you heard at that meeting? McClure: Madam Mayor and Councilman Cavener, thank you. The -- no -- yes- no, sort of. This is reflective of the written comments only. During the -- the meeting we had a number of informal kind of hand raises and most of the people in the meeting were interested in having a discussion -- a further discussion on this and looking into some potential alternatives. De Weerd: What was your sense, Brian, of timing? Or is there some immediacy to this or -- or do you have time -- and like you mentioned, you don't lack other projects and items that you have already started working on. Where would this play in a priority to the projects you're currently involved in as well? McClure: Madam Mayor, I think that -- if I were to determine that -- I think it would determine -- I think it would depend on how willing they were to -- to actually have some conversations and meet midway between. But a lot of the problem out there is the property owners disagreement them selves, not necessarily what the city wants, and I think -- if they were willing to be able to make concessions and come to an agreement on something, it would be pretty important. Norco is going to be building out there soon, between Silverstone Road. It's going to be extended up towards the Elk's property where the farmstead is. That is potentially going to have some significant impacts on their -- on what they view as their quality of life and potentially giving them an opportunity to sell and leave before it starts impacting them. I personally think would be a benefit to them. Some of them adamantly disagree with me and don't think anything is going occur on the property. So, it's -- this is my opinion. De Weerd: I guess my first blush in seeing this -- and I do believe you need to do the follow up. I would imagine you should come to Council in the next budget to consider a specific land use plan for this area. I agree with you, because of the flood plain in that area, that it needs to have an overall plan, so that that is mitigated as -- as a plan, instead of piece by piece, because that could really impact the neighboring property based on what the current one might be redeveloping to. So, if -- if Council would -- would be interested in -- in having some kind of a cost estimate and what a specific area plan would -- would mean in that area it's -- it's some information that you could bring back to the neighbors as you did a wrap up. McClure: Thank you. De Weerd: That's my first blush response. Any comment to that? Because I do think of -- Norco goes out there and if the Elk's -- there is always rumors; right? Meridian City Council February 21, 2017 Page 35 of 86 As the Elk's consider different proposals for -- for their area, that's going to start putting pressure in that area and it would be helpful to have a plan. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: My two cents -- I think that residents of those neighborhoods that live there have heard -- I'm sure their ears are closer to the ground and rumors than maybe some of us are and have lived with those rumors for a number of years . I don't see any glaring desire to want to change their current living situation and so I think it's definitely worth something exploring down the road . From my perspective it's not something worth exploring in the immediate future, for what it's worth. And so that -- I wouldn't even include it into next year's budget planning. I would look at it as maybe even two or three years out. If you're looking for perspective from Council, I think it's important that we provide that to you. That's where I'm coming from based on the information you have provided. McClure: Thank you. De Weerd: Any other comments from Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would agree with Luke on that. You look at the map here and there is so many no comments and I have to be truthful with you, I know quite a few of the people out there and I don't think any of them that I know are ready to leave their properties that they have built and worked on for 40 plus years. I think -- I think there needs to be more planning done. I agree with Luke, I -- I don't think -- and, you know, we don't know how fast the Elk's property and stuff -- it's going to go and -- I don't know. I have heard a lot of the smoke, but I'd like to see the fire. Thank you. Cavener: Good Keith Birdism. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't disagree, but I also think one of the things we hear on occasion is instances where individuals own property and are reliant somewhat on a future land use map and if the intent of this area truly is that maybe the southern portion of it to develop in some form of commercial and that's maybe how we envision it -- we are not rezoning or changing any of the existing uses, but I don't want Meridian City Council February 21, 2017 Page 36 of 86 future purchases of some of parcels to think that we -- this is truly intended to be residential along Overland Road. So, to not lose sight of this, it might be a chance to let those next buyers be aware that changes may be coming and I think a future land use map change would at least provide them some of that notice that they -- they should be entitled to. So, if the process continues to ensure that gets done, that would make sense. McClure: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: And I wouldn't disagree with what Councilman Borton just said either, but I think that there is some people out there that are under the impression that -- that we are looking to annex them at this point. I don't know of any annexation that we have done as a Council that hasn't been asked for, unless they needed water and sewer and to my knowledge their water and sewer probably -- they don't have too many problems out there that I know of, so -- but they are under the impression that we are out there to annex them and get them in on the city tax rolls. So, I think it might be a good idea, Brian, to have another meeting with them like -- and as far as a land use map , but I think it would be very good to have something up like that. We have impact areas all over. McClure: Thank you. De Weerd: So, I guess in your follow-up meeting to stress that at this point the city sees no urgency to plan in that area. However, if -- if they do exhibit some interest in at least knowing what a future plan could look like -- look like, certainly you can bring an enhancement for the next budget discussion to -- to see where it is in the priority after meeting with -- with the residents in that area, to stress, as Councilman Bird -- Councilman Bird noted, we have no interest in pursuing annexation for any properties that don't utilize our services and they are not looking for us to -- to be city dwellers, so -- C. Community Development: 2017 Transportation Priorities McClure: Thank you. Anything further from Council? Thank you so much. All right. All things transportation. Caleb: Thank you, Madam Mayor, Members of the Council. You thought the Finance presentations were rip roaring, just wait here. So, I got an e-mail from Mr. Clerk he said that I need to be really brief , because you have a lot of -- a lot of things on your agenda tonight. So, I am going to try to break a record and, essentially, just call to your attention -- so, there is a hand out -- hopefully you all got it. It's the same information that's in your packet. I just wasn't sure if you had Meridian City Council February 21, 2017 Page 37 of 86 printed that out or if you had access to it. So, it's the same information. Really, the map that's also on the screen is really the big thing to look at here . If you don't want to look at spreadsheets, if you don't want to look at methodology, this, essentially, in one picture shows the properties that I'm prepared to send to ACHD with your blessing as of right now. But before I ask for a motion or even further discussion, just a little bit of context. So, annually the city does put together a list of priorities and send those to ACHD at their request. For this year ACHD has requested our project priority list by March 17th. So, we do have a few weeks. If you want to think about this for a week or two, I can come back and we can finalize the list or if you're comfortable when you have looked at it over the weekend or whatever and you're comfortable with the way it is, we can -- we can move it on. So, ACHD is putting together their 2018 to 2022 integrated five year work plan and if you look on pages 12 and 13 -- I'm sorry, the page numbering stops at 11, but it's the one after 11, 12 and 13, you will see how ACHD -- their current ranking of projects. I'm not going to spend really any time on that, but I want you just to see that spreadsheet. It's two pages. Well, really one and a quarter pages. The seventh column from the far right is where what we are doing comes into play. It's called support points is the name of the column and based on our top ten or 15 projects you get bonus points or support points that are nontechnical. They can be political. They can be your pet projects. They can be based on level of service and those other things, but just know level of service and safety and construction costs and all that , ACHD's already accounting for. So, this is a chance to take, again, a project that probably does have some merit, but maybe we want to boost it up a little bit and give it some support points. So, again, I'm not going to spend a whole bunch of time on that, but I just want you to be aware you have the projects and it's based on a cost-benefit ratio of projects ACHD says this is the most beneficial project we could do at the very top of that list. Biggest bang for the buck. All the way down to their number 70th project. Not that that's a bad project, but the cost benefit is not very high. So, just some things that the transportation commission considered during their January 9th and February 6th meetings . So, as Mr. Ballard pointed out earlier today, that's one of their main -- the main duties of the transportation commission is to talk about and present to you draft transportation priorities each year and so what you have before you is the transportation commission's list of roadways, intersections, and community programs projects. They are -- I will just, again, briefly summarize. There is not a whole lot of change year over, but if you want to start on -- or look at the spreadsheet, you can see the second column in from the left is our 2016 city priority ranking and the far left is the draft proposed 2017 ranking. So, you can go by -- go down the list and compare them side by side. You know, there were some projects that jumped four, five, fell four, five spots. We added one new roadway and one new sidewalk project to the list. So, a lot of the same and that's why I'm comfortable just sort of -- and I don't want to gloss over this, but just sort of leaving it at that with my presentation saying it's largely the same as it was last year and the changes you can see if you just look at the far left two columns you can see changes in year over. So, Madam Mayor, with that being said, I will stand for any Meridian City Council February 21, 2017 Page 38 of 86 questions you have and if you're comfortable tonight, it's great, I have a draft -- the last two pages are a draft cover letter that -- that I would put on -- on top of the list as we send to ACHD by the 17th. If you want some more time to look at the list and letter I can come back to a future meeting or we can talk about it a little bit right now, whatever your pleasure is, but that's my presentation. De Weerd: Thank you, Caleb. Council, I would recommend that we put it on for next meeting, give you a chance to look at this in more detail and have an opportunity to ask questions and come back for discussion next week . Does that sound reasonable or do you want more time than that? Cavener: Works for me. Bird: Madam Mayor, that sounds reasonable. De Weerd: Okay. Well, we will put it on next week, then, Caleb. Hood: Sounds good. Madam Mayor, can I just make one request -- De Weerd: Uh-huh. Hood: -- if that's where we are going to go. If you have questions this week or before Tuesday and want to e-mail me, then, that way I'm prepared and I'm sure that I can answer your question rather than on the spot. I might be able to field it on the spot, but if you can shoot me an e-mail, give me a call, whatever is preferred -- obviously it's not required, but it's preferred if you can give me a heads up. Thank you. Borton: Madam Mayor? De Weerd: Thank you. Mr. Borton. Borton: One quick question. I didn't see anything in here, other than a project that might have been completed that -- to the transportation commission there was a drastic swing in recommendations on any of the projects that might have been really high and -- or a particular purpose was -- was lowered drastically or vice-versa. Is that a fair summation? Hood: Madam Mayor, it depends, I guess, on your definition of drastic. Borton: More than five. Hood: Yeah, there are a few that mostly fell more than five. I think we had one that rose about that much. Yeah. So, even on the first page, Locust Grove and Victory roundabout, that one jumped ten spots in the draft and there was one -- particularly on community programs, I can let you know right over here on 2nd Meridian City Council February 21, 2017 Page 39 of 86 Street the city put together -- no, I'm jumping to the community programs list now. 2nd Street requested some sidewalk to kind of define the pedestrian area and parking area. The food bank was having problems with people parking in front of other people's properties and things like that and ACHD basically said it doesn't score well enough for us, we are not going to do sidewalks out there. So, that one fell quite a few spots. I don't remember the -- exactly how many it fell, but that 2nd Street project fell quite a bit. Borton: Okay. Hood: No, nothing radical. Borton: And I’m looking -- Madam Mayor? De Weerd: Uh-huh. Borton: I'm just looking at the -- like your memo reports -- really the top 15 are the meaty ones to look at as far as ranking. Hood: Right. Borton: That really have impact. So, within the top 15 nothing -- I see the ones that you made reference to. Hood: Well -- so, yeah, one jumped from 19 to -- Borton: Yeah. Hood: -- nine, so now it's getting a bonus point or two, but -- so, yeah, that's why I did the presentation, nothing -- nothing what I would consider radical, but if your definition was five spots or more, there were a few that jumped or fell five spots or more. Borton: Thank you. De Weerd: Okay. So, the request is if you have any questions, please, let Caleb know, so he has time to get -- get information and feedback on that. So, thank you, Caleb. Hood: Thank you. D. Fire Department: Treasure Valley Cooperative Fire Authority Interagency & Joint Powers Agreement De Weerd: Item 10-B is under Chief Niemeyer. Meridian City Council February 21, 2017 Page 40 of 86 Niemeyer: Madam Mayor, Members of the Council, good evening. Before I begin I just want to reach out and congratulate Councilman Bird on the park as well deserved. He taught a lot of youth sports and your impact goes just beyond the borders. A lot of folks I talked to know you well and I think you know probably who I'm talking about. There is some folks that have been involved with you. So, congratulations. Bird: Thank you very much. It means a lot. Niemeyer: Madam Mayor, Members of Council, I am here as a follow up from two weeks ago in the presentation I gave on the cooperative fire joint powers agreement. Again, just a review quickly of that. What it is, it's a legal document that allows us to do certain collaborative efforts. There are six in particular that were called out in the agreement. That's joint testing in the academy. We did that last year very successfully. We just want to memorialize that. Centralized fleet maintenance and repair. We are doing that today with Star. That's been in process for three years. Worked very well. That gets memorialized in this agreement. Mutual and automatic aid and future deployment stations and locations and where those are going to be, so we are not building right next to each other. If the opportunity is there to share in a station we will be given that opportunity to discuss that. Assured capital improvement process. That includes joint station design potentially, design of fire apparatus and see if we can't get consistency and lower our price point on some of those capital projects . Again, shared software where applicable. We know we can't share all software. We have no desire to. But a lot of times fire departments use the same exact software and we are each paying our own independent fees for that. Just a note there. If we do anything like that it doesn't change the fact that we work with our IT Department still to make sure it meets their needs. So, nothing in the process changes as far as how we do it today and, then, potentially shared purchasing of equipment, specialized piece of equipment that we can all share in the cost of and, then, all utilize. Again, to just hit on what it's not. It's not a merger, not a consolidation, it doesn't take away any local control of budgets. There is no separate budget presented in this. If you look at Section 7.1 where it talks about the budget, it's very much the same as our EMS joint powers agreement. There is a decision made there to come still to you for approval and if you don't approve it we go back to the drawing board. So, no change there as far as budgets or the approval process. So, with that -- I don't want to extend this too long, but certainly take any questions you may have and hopefully get approval tonight. De W eerd: Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council February 21, 2017 Page 41 of 86 Bird: First, Mark, I apologize for not getting with you within the last two weeks, but I have -- I don't know why I have been busier than a one arm p aper hanger, so it -- I still, reading over this -- and I assure you I read this a couple times. I don't see where it really, really benefits the City of Meridian. As far as MOU, you know, I would hope to think that we would never be called out unless it was major, major, major thing to Caldwell, Idaho. I mean if we -- if they have to depend on our equipment to get there, they're burnt down. Anyway, I just -- and I can't figure out is why -- why isn't Eagle and -- and Boise and Kuna jumping on board? They are the ones that -- you know, if you want -- if you want buying power and stuff, the four -- the four people we got here wouldn't even be a mole on Boise. So, if you -- if you're going to do that -- I don't say it isn't a good thing and I know you guys have worked hard on it and -- and it might -- and I might be 180 degrees wrong. It wouldn't be the first time. But I just have a hard time figuring out where this benefits the taxpayers of Meridian, Idaho. Maybe you can help me. Niemeyer: Well, I think -- Councilman Bird, I guess -- first I would point to the EMS joint powers agreement. We have had that in place for four years and we have lowered our costs operationally in the Fire Department. So, in looking at a model like this -- and I guess let me first go to your point about the other departments, because I know back when we started this Councilman Borton was our liaison and now it's Councilman Cavener. We did reach out to those other departments. I think -- I'm just taking a stab here -- that in the future you would see those other departments -- namely Kuna and Eagle -- coming on board with this. They have gone through a transition in their fire chief leadership. The previous fire chief of Eagle didn't want any part of this, but I think the transitional team that's going in place may. That's the feedback we have gotten. As far as Boise goes, we did reach out to Chief Doan in Boise fire to ask them if they wanted to be part of this. Their department is large enough they basically maximize their purchasing power today and they have 17 stations and -- and 280 employees I think. And so they maximize their purchasing power. But we did reach out to them as well. And, then, I guess to the -- to the second point about how does it help our taxpayers. If you just look simply a t the station design cost, the architectural design, we have been told that's about ten percent of the overall cost of building the station. If we do that by ourselves in a two million dollar station, that’s 200,000 dollars. If we share that cost with other departments that want a similar design, that's a savings depending on how many departments participate in that. So, even if one other department does we are saving 100,000 dollars in a station design concept like that. I think the other areas where we can share equipment and resources does affect the Meridian taxpayers in a positive way, because we are maximizing dollars and still getting what we need to provide service to our citizens. So, I guess that would be my reply on how that -- how this agreement would benefit the Meridian taxpayers. I think another example of that is the joint academy that we just held. That was where we shared our instructors. If we had to do that all on our own without the cooperation of Meridian City Council February 21, 2017 Page 42 of 86 anybody else our costs would have been a lot higher to put on that recruit academy than it does under this approach. De Weerd: Other questions? Yes. Bird: Madam Mayor, can I -- De Weerd: Mr. Bird. Bird: I have got a couple more. On the recruit academy I think we have done that jointly before and I think that's great if -- it would be nice if all of us particularly -- and Nampa included -- in the Ada County would have their training together and I know -- I know sometimes the guy to the east thinks he's a, you know, big dog. But, anyway, I -- and as far as the buildings, you know, I have been very involved in all of the buildings we have put up so far and excluding number one, the rest of them are pretty cookie cutter. What is wrong with us having a set of prints that fits our deal and you don't have to go out and hire somebody every time? I mean go -- go pull it off the rack. School districts would be so much smarter if they did that, instead of having to pay the 11 or 12 percent to their professionals every time th ey build a school. Mark, I'm going to -- I'm going to vote yes on this this one time, but I will guarantee you I will be watching. Niemeyer: Fair enough. Bird: Thank you. De Weerd: Council -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: To -- maybe to Councilman Bird's point, Mark, future council down the road or -- things don't always go the way that maybe we intend them to go and at that point in time the Meridian City Council says that they want to dissolve. What steps does that take and is that just a matter of the City Council making a decision in a meeting that they want to remove themselves? Niemeyer: Councilman Cavener, that is correct -- and my computer just locked or I could get you the exact verbiage. But if the City of Meridian decided to come out of this joint powers agreement there is a notification process, there is a timing in which we send notification to the JPA saying Meridian is withdrawing. So, there is an out clause, if you will. De Weerd: Well -- and I believe this is an annual -- just like the EMS JPA, that's an annual -- Meridian City Council February 21, 2017 Page 43 of 86 Niemeyer: The EMS JPA is annually renewed, but mainly it goes on the Consent Agenda. This one as well is an annual renewal. De Weerd: But you can always pull it off the Consent Agenda, so -- it does have to be signed and -- Bird: It is an automatic -- Niemeyer: This is an automatic renewal, to Councilman Bird's point. So, the plan and this -- this happened in Star. I would present an annual report on the JPA every year. Bird: Renew it or drop out. De Weerd: Yeah. So, you either renew or you drop out. Niemeyer: Uh-huh. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Additional question if I may. Mark, when you were here a couple weeks you provided kind of a -- a calendar of other councils across -- that were involved with this JPA and their intent to commit. Can you provide us with an update as to where we are on that and who is remaining to approve this? Niemeyer: Absolutely. So, as I mentioned two weeks ago, Star had already approved. Caldwell approved tonight. I got an e-mail or a text from Chief Wendelsdorf, and, then, in Nampa it's on the agenda for tonight, they just haven't gotten to their agenda item. They are running a little bit behind us. I talked to their Chief late last week -- I think you and I discussed this. Their chief had met with Mayor Henry and he came away very positive that they were still going to move forward. They may have to come back for one more meeting, very similar to what we did two weeks ago where it's presented and, then, they come back for approval. But the last I heard out of Nampa they were very positive about this. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There's no -- chief, it's correct that there is no intent with this once approved for the JPA to collectively hire any particular -- a staff to help facilitate? All existing staff will -- respective cities will accomplish its tasks? Meridian City Council February 21, 2017 Page 44 of 86 Niemeyer: Councilman Borton, yes. Borton: Okay. Niemeyer: No intent to hire staff. Borton: Okay. De Weerd: Okay. Cavener: Madam Mayor? Borton: Mr. Cavener. Cavener: No other questions, I would move that we approve the joint powers agreement for fire authority in interagency joint powers. Milam: Second. De Weerd: I have a motion and a second to approve Item 10 -D. Any discussion by Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just real quick. I really appreciate the focus and effort to try and find efficiencies and collaborate. I think that's one of your many strengths and this is an example of it and you know that we are going to be asking -- we and all the future councils be asking for reports on efficiencies and -- and highlight those in particular financial savings that can come from it. But it cuts both ways and if -- if the results turn out, obviously, that it's more expensive or Meridian is carrying the load and it's inefficient in that regard for the taxpayers , the converse is true when we may very well make a decision not to participate for that reason . So, I appreciate where you're focused and, hopefully, it's all successful. Niemeyer: Absolutely. I would agree. De Weerd: Fairly noted. Mr. Cavener. Cavener: Madam Mayor, Council Member Borton is much more eloquent than I am. I will leave it at that with maybe an additional caveat that it would be I think for you to inform Council when the city of Nampa approves this, so that we have a full understanding that all of the proposed municipalities have signed onto this. Niemeyer: Will do. Meridian City Council February 21, 2017 Page 45 of 86 De Weerd: Okay. Very good. Mr. Clerk, will you call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Niemeyer: Thank you. E. Mayor’s Office: Discussion and Appointment of the Public Works Director De Weerd: Thank you, chief. Okay. Item 10-E. Council, I'm asking for your approval of an appointment for our Public Works Director. In front of you tonight is a recommendation to appoint Dale Bolthouse to our Public Works Director position. Certainly when we started down this -- this road to fill our Public Works Director position Dale agreed to be interim only and through that process Dale's ability to work with the entire team -- certainly he had been working with the team on the utility side of things and introducing to the other end of the ope ration with the engineering and administrative side, I think that Dale found that this was a great team and certainly something that he had a developing interest in. As we went out we had 41 applications for the director position . We narrowed that and had phone interviews with a team that narrowed that list, then, to three. We had one drop out, another take a position, and we did a -- an in-person interview last month. Through this process and through the work that Dale has done with his -- his team -- I talked with Dale about an interest in this position and he indicated an interest in talking about strengths and vision and a strong direction for the next five years through the strategic plan and the work that this department has done to get us to this point. He's got a vision that works with that strategic plan. You heard a lot of what has been done tactically and operationally over the last year that he's had a hand in and I'm asking for your approval for his appointment to take the full reigns and see where we can bring this department moving forward. I would entertain any questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Not a question, but a recommendation. I think it's fantastic. I think Dale is very, very qualified to take on the biggest department. He's got a tremendous business background. Anybody that can work for Robert Hansberger has got to have something on the ball. So, I -- I think -- I'm just -- I'm just glad that he said yes. Thank you. Meridian City Council February 21, 2017 Page 46 of 86 De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Nobody else wants to talk, I move that we approve the appointment of Public Works Director of Dale Bolthouse. Milam: Second. Borton: Second. Cavener: Second. De Weerd: Can I get some more seconds? I have a motion and a second. Mr. Clerk, will you, please, call roll. Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All in favor. MOTION CARRIED: ALL AYES. De Weerd: So, thank you so much. And, Dale, I would invite you forward to say a few words. And, yes, you can applaud. Bolthouse: Madam Mayor, Members of the Council, thank you so much for your nod of appointment to me to move into this role on a permanent basis. I really appreciate your vote of confidence and I assure you I will work to continue to gain that confidence in this -- in this effort. For the record, I think we got this done quicker than the vacuum truck. De Weerd: Oh, man. I'm glad you said that after the vote. Bolthouse: No. I -- again, I really appreciate the opportunity. I appreciate the legacy and the effort that's been, you know, put into Public Works. It's been a great effort for a number of years and I certainly have every intention of meeting the expectations of the citizens in the city and of the Council as we move forward here. I absolutely agree with the comments that the Mayor has made regarding the quality of personnel in the department. Having been out, you know, largely in the utilities operation side of it, but still, you know, working with a lot of these folks I have gained such an appreciation for those who are in the City Hall support as well and it just is a -- is a tremendous collective team that I have to Meridian City Council February 21, 2017 Page 47 of 86 work with and, really, I think helped assist in me making a decision and having an interest in pursuing this. So, great group of people. Having said that, we have got a lot of work to do. We have just got a lot of things on our plate , first of which is staffing. We have got a number of vacancies. We need to get those vacancies filled, so that we get our team up to full speed as we enter into a lot of the effort and we have got a capital portfolio that I think is second to none over the last many, many years, if not the history. A lot of large projects, a lot of things that have to be done and got to be done right in order for us to be successful. We are entering the budget cycle. I have got some things there to get a little bit more exposure to as far as the budget ing operations and we are deep into that process having our meetings on that front right now. So, a lot of things going on. Again, thank you so much for the opportunity and I look forward to working with the Council and Mayor more and her team. So, with that I would be glad to stand for any questions. De Weerd: Thank you, Dale. And certainly it was an initiation under fire with the weather events that we had, but you and your team really stepped up there and -- and showed the true grit that this department is made of. Certainly we have talked about your strengths and your team's strengths and how -- how we can move forward with a reputation -- continuing the reputation that our Public Works Department has and that has a high profile in respect and with the vision and what you have accomplished as -- as a whole. So, we -- we appreciate your willingness to take on this new hat and look forward to what you and your team can do in continuing to be leading edge and -- and serving our citizens with the same level of service they expect. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Dale, I just want to tell you that during your presentation last week the thought just kept running through my mind that this is the guy for the job. So, I was really excited to hear that you had accepted and thank you. Look forward to having you stick around in this position. Bolthouse: I appreciate that. Thank you. De Weerd: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Real briefly. Late last year we had the opportunity to appoint a new CFO and I mentioned at the time that he had big shoes to fill and I think that what we have seen Todd has done a phenomenal job. Same comment for you Meridian City Council February 21, 2017 Page 48 of 86 tonight. You have got some phenomenal shoes to fill. But what I'm really impressed with is the presence that you were bringing to what I think is the best Public Works Department in the state. Again, to Councilman Bird's point, maybe even in the country. And, you know, I think we saw last night a new chapter from Public Works with -- with you at the helm and I'm really excited as to what our -- that amazing team is going to accomplish over the next few years and really happy to have you on board. Bolthouse: Thank you, Councilman Cavener. De Weerd: Thank you very much. Bolthouse: Thank you. F. Mayor’s Office: Strategic Plan Annual Update De Weerd: Look forward to your strategic update. Again. Three weeks in a row, huh? Welcome to being the director. Okay. Next item, 10-F. Council, we have our strategic plan update for you. Certainly this is our first annual review for this -- of the strategic plan and this is a report to our Council seeking qualitative feedback tonight, kind of a check in on the strategic plan, seeking your direction and your priorities in how it aligns with the strategic plan and your comments on if our priorities might need to be readjusted or aligned , if there is something missing that's not in the plan and so your feedback and direct -- direction really lays the framework that the team works from. The first action was taken in 2014, as we looked at refining the vision, the mission, and reaffirming our values and certainly these values are the conscience of what our vision is built on . The last action you took was in January of last year and that strategic plan p riority was officially adopted and it was recognized that this plan is fluid. Certainly as our departments have been working with the objective that you saw last January, you will hear from each of the -- the departments and the leads and some of those strategies on what -- what they will focus on is what they have learned as they have solidified and started implementing these priorities and they will -- they will seek your direction on some of the variables -- or variables that they found in the plan. Last January Robert said to you that when we came back for our first annual update it was by someone other than him. He hoped. And I am thrilled that we put in place a single point of collecting the information, of -- of really developing that accountability piece that translates to the departments and gives me a tool as I meet with each of the directors on where they are at in -- with their strategic plan and the high priority action items , that we have now a tool that can be put in place and certainly I will have Jaycee really go through that tool and at first sight I need to give her and her team a lot of kudos to accepting this as a point of contact and going out, doing some training, a lot of research and, then, working with our IT staff to develop a tool that can , indeed, keep this strategic plan alive. It allows you all to check in on the objectives to see where they are at in the process and it gives a huge accountability piece in allowing better one on Meridian City Council February 21, 2017 Page 49 of 86 ones with the directors on where they are at with -- with their priorities. So, with that I'm going to turn this over to Jaycee and you will hear from each of our -- our departments as well. Holman: Madam Mayor, Members of the Council, while you said that regarding Robert handing that off , I connected a couple of dots. When I first became the clerk and I reported to Robert and he signed me up for us to -- the clerk's office to do temporary use permits and now this, so I'm seeing a pattern here and I'm going to be on alert from this point forward. De Weerd: Well, he's got your back tonight, so -- Holman: Yeah. He's behind my back. Okay. Now, quick question. I have never -- okay. Thank you. All right. So, as the Mayor has said some of this already, that it was adopted by resolution on May 5th, 2015. We adopted the strategic plan priorities, which Robert presented that on January 12th of 2016 and this is the first annual update since adoption. First I want to kind of line out how this presentation is going to go tonight or the order of things. I'm going to discuss what I have done since taking over the plan and kind of go in briefly to the software. I'm not going to do a big demo of the software, because we have 64 slides, so -- I don't want to be here all night. De Weerd: If you want to count them you can keep track of how far along we are. Holman: Yes. Keep track. So, then, I'm going to go over the objectives that fall specifically under support services. So, myself. And, then, each department will give their update on their objectives that they have made progress on this year or that were due to start this year and kind of give you an overview and , then, I will circle back at the end with the Mayor, see if she has any additional comments after that and, then, invite comments from you or I will take notes and direction and see what it looks like going forward. So, briefly, a history of the plan. It was housed in the Mayor's office. Robert did most of the work as far as just administering and keeping track of the objectives and tactics and all the different spreadsheets and Word documents for the first year. I was made the support services director in April of last and this was added to my job description at the beginning of September. So, the first thing that I did was -- I skipped forward on my slide. About three weeks after this becoming my responsibility and -- I knew immediately I needed to start working with IT and developing some sort of an interactive software that could be the source of truth for the whole plan, because there is just so many pieces. We have 72 objectives. Each one of those objectives can have anywhere from four to 12 tactics underneath it. So, to keep track of that all and allow people to communicate and see everything that they are assigned to and assign working groups and all of that, I started working with Nick -- Nick Thiry is in our IT Department -- on a software. Now, this wasn't totally created from scratch. IT already had the foundation for the software that Meridian City Council February 21, 2017 Page 50 of 86 they have developed in-house and created all of their rules around and they used it I think in Public Works, I think they used it for a training application and they can easily modify it. So, briefly a little segue here. This is my plug for when we came forward and we asked you for software engineers. This is what they do. This is I think -- Dave calculated out about how -- how much time Nick probably spent on this, the fully loaded cost of his time, probably about 5,000 dollars at this point. Is that correct? So -- and a software like this could cost multiple hundreds thousands of dollars to buy one and it would be a software that we would morph our strategic plan to fit an off-the-shelf software versus being able to write it exactly how and to follow our strategic plan . What was interesting is working -- I have never had the opportunity of working alongside a software engineer in this manner and having one who works for the city was fantastic, because I briefly told him -- well, first, I struggled myself trying to create something in Access and they were all disgusted, so -- Mike was kind and Nick had some down time for about a month, so he assigned Nick to me and what I did is he -- I kind of explained generally what I wanted to do, Nick created the skeleton of the software, so I could at least start importing the data, because all of that data on all of those objectives, all those tactics, all the money, all the cost, everything -- there was no way to auto import that into a software, because it was a whole bunch of different Word documents. So, I actually hand entered all of that information, which was bad in that it was mind numbingly boring, but it also helped me become really fam iliar with everything that's in the plan, because I didn't really know everything in the plan before. I was really too new to the pieces that applied to me. So, it was very good. And what was nice is as I entered the data I could give continual feedback to Nick saying, yeah, this is redundant. I have got to hit this bar -- I have got to hit a keystroke six times to get this. Boom. Boom. Boom. Five minutes later he's got it fixed. So, he continued to -- as we rolled it out to people and let people s tart seeing it and using it and touching the software, we took feedback all the way through the process and he continued to refine it. So, that's my quick plug for IT and using -- having some software engineers here. They truly are brilliant people. I don't understand how their minds work, but it is much more efficient than mine. So, anyhow -- and it's not done. I mean we still have future pieces of this that are being developed. So, that was excellent. So, by January 20th I started training people who were lead staff on different tactics and pieces of the objectives . So, I got that training rolled out and it was really fun to watch people start to use it, to really see them get in there, dig through the data, start populating it. They came out with other great suggestions and efficiencies and streamlining and, like I said, this is still in progress and we have plenty ways to go . So, you can see on the screen, this is just a snapshot of an objective in the software , which we called it super original, CSP software, because IT likes acronyms. And, anyhow, you can see this summary area at the top. You can see your focus area, your strategic goal, your objective number. The lead is Todd Lavoie. He's in the Finance Department. And the dates that you see on the screen that they plan start date and anticipated completion date, those dates are actually driven by underlying tactics in the operational side of this plan to have people work and possibly shift Meridian City Council February 21, 2017 Page 51 of 86 dates and operationalize the plan -- those dates can change, but I wanted to capture what we originally said the start date and the end date was to keep that tracked in time. You have the objective summary, but the part on the bottom that I like is the status notes. As people make changes, the software is recording in the background when a field is changed from one thing to another, but the status notes allows the person who is making the changes to give the why and it actually prompts somebody to actually explain why they changed what they changed and when I talked developing the software as we go along, Councilman Palmer actually had the idea of -- what if I'm looking at an objective and I want to ask the lead staff a question, can I e-mail them, can I do something, and we kind of talked about it a little bit, I went and talked to Nick and this is also where a seasoned software engineer comes in, because they have no problem, they have been through enough of these, you know, software writing projects to understand that sometimes you think you want something and you really don't want that and they are confident enough to tell you that . So, I said, hey, every time somebody puts a status note, wouldn't it be great, you know, it will just e-mailed the lead staff and Nick's like, yeah, it's nice, but I don't think you want that. They are going to have 50,000 e-mails and, basically, just start ignoring them. So, what we did is when you put in a status note you can click a box that says e-mail to lead staff. It takes that e-mail, it sends it to their e-mail, but it also copies your e- mail into the status notes and captures it within the software, so that conversation is there. It also has a little -- that little small box you see on the lower right, that's the -- you can hit e-mail lead staff there, too. So, there is two different ways to do it. But right now we don't have it set up quite yet so Council has access to it. I have got to work with Dave and figure out where we are going to house this so you guys can have access to it. But you will be able to see things at that objective level and look through the performance measurements, the status notes on it, and you will see, as the underlying data is being updated, it will populate the stuff at the top here, the estimated cost versus the actual cost, percent complete, all of that. Staff can collaborate and build teams, track costs, and track notes and changes. It enables -- if I'm the lead on a tactic I can build a team, I can actually assign staff and somebody from other departments, put them on my team and say, hey, when we meet about this you're going to be part of this planning team and it should send an e-mail saying, hey, you have been assigned to this task and the lead staff person is Jaycee. So, costs are assigned at the tactical and operational level. They will roll up to the overall objective, which Council will have access via the software and City Council will see these estimated costs as they are developed through the budgeting process. We will come to you -- we have some wild guesses as to what we think things could cost, but as that gets more refined you will see that in the budgeting process . When -- approving the strategic plan doesn't mean you approve every estimated wild cost we had in there. That was our guess. You weren't approving the cost. That's just an estimate by us. Your approval happens when we bring it to you in the budget. Borton: Madam Mayor? Meridian City Council February 21, 2017 Page 52 of 86 De Weerd: Mr. Borton. Borton: Real quick question. Jayce, what's the unit of measure under estimated effort? Holman: Okay. Hours. Man hours. Borton: Okay. All right. Thanks. Holman: So, with that I'm going to go quickly into my objectives and then -- I just want to say I will keep you posted as far as access to the software so -- and also as you start to click around in the software, you see something that doesn't work, something that's not efficient, you think it could be more efficient, again, give me the feedback and we can incorporate it as we did with Council man Palmer's request. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Interrupt you, Jaycee? I just want to point out how excited I am about this. When you downloaded it for me and, then, that -- my motivation behind that question was when we were first presented , you know, with the strategic plan we all had our opinions, we got to go deep into, you know, how we felt about it, but, then, it was done and we moved on and with everything else that we are doing there is not really a lot of time for us to look back and, then, to try to go have meetings and follow up and see how people are doing on their different items . This software is going to give us an opportunity as councilmen to just look around and see what's going on, see where we might be able to help contribute to the effort, to ask questions about what one thing or another might mean without really getting in the way and having to take a bunch of staff time with having a meeting to discuss something, by simply being able to just put our question in there and get an answer in a quick e-mail and move on. It gives us much better -- I hate to use the word oversight, but oversight and information as to what's going on, so that we can help make better decisions and more efficient decisions in the future. Holman: And I will add that one of the reports that we are in the middle of creating right now is just a great communication tool for the directors with the Mayor. I envisioned -- and the Mayor and I discussed this -- having a report that I know when she's going to do her quarterly strategic meeting with a director I can print out a report for each of them, they both have the same thing, and they can be looking at the same sheet of music while they are meeting. So, I think there is just -- watching the activity that has happened on this in the quick month and people have -- kudos to the team, they have put in a ridiculous amount of Meridian City Council February 21, 2017 Page 53 of 86 work trying to take everything that's been tracked -- I don't even know how in their own personal systems and incorporate it into a software and put it all at one source of truth has been great and it's -- it's getting populated more and more every day and used. So, I -- it's fun to watch something you have created and envisioned be used and utilized, so -- on to support services. I have got three -- and I don't know that I necessarily am going to talk about them in this order, but the first one that I had is 3-D-1, align resources, systems, and employees to meet strategic objectives and priorities. I got that one -- was changed to me in November and the first thing was -- the first item on it was basically having somebody oversee the strategic plan, assigning that person. That was assigned to me and I immediately went to work working on the software and I will tell you right now that's been my main focus. So, I'm going to skip the second one and go to conduct a priorities of government exercise to identify community expectations and desired levels of service. My recommendation -- one of the things that we talked about when we brought this plan to you -- I went back and reviewed all the minutes -- is that this is a fluid document. We come back once a year, maybe we look and maybe an objective doesn't make sense anymore or maybe it needs to be modified. In this case I would like this objective to be merge with another objective, because I think that 80 percent of it is redundant and that is combining this one with the one that falls under Finance , which is -- let's see. 3-E-4. So, merging 3-E-2 and 3-E-4 and making them all one, because I believe on the road to priority-based budgeting, a priorities of government piece, which is the public involvement piece, is a piece in the steps along the way. Inventorying our -- let me find my notes here so I'm not babbling. But inventorying our city services costs and existing levels of service is the next thing that's on my radar and I will be working on. I have reached out to the Center for Priority-Based Budgeting and just kind of talked to them about what services they provide with that. Could be we hire a contract person to help us to do it. It could be I worked on it. I'm not quite sure where that goes next, but I believe that's the first step is going through inventorying our services, costs, and existing levels of service. Asking who are we, what's our purpose of each department. Is this service or activity something that fits our purpose and something we should be doing. Are we duplicating a service that another department or agency might be doing. Did this service have a shelf life? Is it -- you have heard this before. I know I discussed it before in front of Council, but this is something that, you know, we did for a while and we kept doing it and maybe it doesn't make sense anymore. And, finally, should we keep doing it and, then, inventorying all of those activities, putting a cost to it and that develops our -- that develops basically what are current level of service is and I worked a lot with Todd on this and we discussed it. So, if there is anything Todd wants to add when he's up here, too. That's step one. The POG or priorities of government, are -- I believe that's the next step to figure out how are we going to involve the public in helping us, basically, prioritize or involving them in that piece. When we went on our tour last year to Washington -- oh, man, they did it many, many different ways. I got excited about almost all of them. But we need to figure out what fits us, what fits our city, what that looks like. And, then, you're Meridian City Council February 21, 2017 Page 54 of 86 tying that to the budget, which is where our CFO comes in and we will work together on that. And, then, that leads to -- I believe after that the 3-D-1, aligning -- I'm, sorry, 3-D-2, developing and deploying a citywide performance measurement monitoring and reporting program. So -- and, then, probably to make Robert's life really happy, 3-D-3 we will probably move over the support services, too, because that's a continuous improvement program. Developing that. Which I believe comes after we put together -- we do performance measurement, monitoring, and reporting and it's all kind of one big system. But at this point my request, at least for the objectives under my purview, is to merge the priorities of government with priority based budgeting and make it one objective together, so that all of those tactics can line and flow into each other, so -- let's see. Are there any questions on that at this point? Or would you like me to hold the questions until the end, Mayor, or do you want me to -- De Weerd: Council, do you have questions? Comments? Cavener: Madam Mayor, maybe either you or Jaycee can clarify what -- when it comes to questions we have got a lot of information that's going to be presented to us. Mayor and Jaycee, are you looking for feedback and questions on your particular piece now? Are you looking for us to take some form of action on your request, you just presented -- I mean a little more -- De Weerd: I guess, Luke, what I'm -- I'm sorry. Councilman Cavener. What I'm hoping is that you will hear the department reports and we will bring this back on a future agenda. I'd like you to kind of mull it over and give you an opportunity to ask further questions should you have it and, then, bring it back on some of these more specific requests from -- if it's merging two into one and eliminating some of the 72 objectives, which I have no problem eliminating some of those 72 objectives, so -- and you will have questions to -- to get clarity on it, because there are some that can be interpreted maybe by you as one thing and the director as another and we are just trying to really bring those topics that we have found have some ambiguity to them, have raised some questions on is -- is the objective really something you want us to be focused on and those kind of things . So, you will hear those questions and comments in -- in the different presentations. Cavener: Great. Madam Mayor, with that -- I don't have any questions, then, right now. Maybe more when we wrap up. De Weerd: Okay. Holman: Madam Mayor? Council Member Cavener, what I would like to do is have you, you know, take notes through this with your questions, everything. We can -- I can gather some information at the end if you want to -- if you would like to, you know, have me take notes, but if you're -- if you can basically communicate back with the director and you have more questions about the Meridian City Council February 21, 2017 Page 55 of 86 person who is the lead of that objective, if you could copy me on that just so I can be in the loop and things don't slip through the cracks, then, I can summarize all that information, all of your questions, all your feedback together when we come back. That would be very helpful for me. So, with that anymore questions for me before I turn it over to IT? Okay. Thank you. De Weerd: I'm sure Dave's son is excited that his dad is finally presenting. You definitely earned a pin. Tiede: He is here for his communication merit badge, so he's excited to be here. De Weerd: Well, you more than earned it tonight. Tiede: He also skipped dinner, so -- De Weerd: There is dinner in the other room. Tiede: Madam Mayor, Members of the Council, happy to be here tonight. IT has one objective, which is develop and implement technological and communications contingency plans and programs for continuity of city operations. This is an objective that has a handful of tactics assigned to it. We are looking to start this objective this year. We have put our plan start date as May and we anticipate completion being later next year. With that I will mention that we took a couple tactics and move d them into another objective, which is 3- C -- I lost it. I think it's 3-D-2, which is continuity of operations. So, some similar functions, but I'm not going to speak to that one, so -- with that I stand for questions. That is our status. De Weerd: Okay. Any questions for Dave? Lavoie: Madam Mayor, Members of the Council, good to see you again. I am here to represent the three objectives that the Finance Department represents for leads on. We have the 1-B-5, which is to develop and implement a sustainable growth management system that includes the fiscal impact model to inform service level staffing and general Enterprise Fund impacts. We also are leads for -- to institute a priority based budget system to meet adopted levels of service. Jaycee mentioned to you this is the one that we want to talk about possibly merging and the last item that we are the leading department for is the evaluate available tools for financing recreation on entertainment facilities. So, again, the first item is answering as part of the strategic growth focus area. It says zero percent complete. Again, it's not that we haven't started it. It's tough to I guess quantify the conversation. Again, this particular item here is -- we need to discuss with the stakeholders what exactly do we want as a city. What is the end results. We can get very elaborate on this tool or we can get very broad, very simple on this tool. So, the Finance Department is where we started discussing the potential items. 2007 we had a fiscal impact model developed for us. So, we Meridian City Council February 21, 2017 Page 56 of 86 have had history with models. We decided as a team, as a city, what do we want this model to exactly do for the city. So, we are going to start some conversations within departments and we will work with you guys. We just need to figure out exactly what we want, because, again, we can make this pretty darn elaborate or pretty simple to satisfy the needs of the city. Again, our goal is to possibly have this done October of 2019. We will see how elaborate we want to go with this tool and that's going to dictate the actual end date. So, again, zero percent is true, true, but it's hard for me to say that two percent, 17 percent -- you know, we are talking about it, we are starting to dialogue right now on this particular item. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: On the -- the objective summary that was provided to Council, it shows -- and maybe I'm just not reading these forms correctly. Original start date 11 -1 of 2016. The original end date of 11/30 and, then, past priority it says as a start and an end date. The start date is 11/1 of 2016 and end date is 11/30 of 2021 and I guess it will be a question I will have for lots of directors when they come up to talk about changing dates and what's necessitating the change. That's just totally different than what you articulated to us. So, clarification would be great. Lavoie: The dates are going to be based on elaborate -- how elaborate we want to make this tool. We can hit the 2019 date or we can hit the 2021 date. I put in the 2021 date based on some of the conversations that we were talking about in the department of making this a pretty darn elaborate tool. So, again, we are in flux still trying to figure out exactly what we want to set. So, hopefully, that answers your question. We are changing the dates based on the conversations we are having in house to figure out what we want to do. If we go simple we may even change it to an earlier date than '19. Does that answer the question? I apologize. Cavener: It does. Madam Mayor, follow up if I may. Who is driving, then, that change if the date is -- if you're going to a more elaborate -- or if you're sticking with what your initial deadlines were? Lavoie: At the moment, Councilman Cavener, I have changed the dates based on the internal conversations. Again, that day will most likely change again as I continue to have discussions with department directors and the Council to figure out exactly what we need and, then, we can work with a consultant to figure out exactly what the ultimate date is. I did not feel that '19 at the point was going to make elaborate, but, again, '19 could do a simple. Cavener: Okay. Thank you. Meridian City Council February 21, 2017 Page 57 of 86 Lavoie: You're welcome. De Weerd: And certainly I think, Councilman Cavener, this is why the annual update is important and we have talked as a team to bring back kind of that status as well in June during the budget hearings to kind of give an overview. This is a living document and it is fluid and as we have started to get into the tactics and -- and looking at how to start rolling those -- those objectives out, we are starting to find the warts and what is reasonable and what is not and I think that's the conversation and the questions that need to be asked is what have you found and to be completely honest, we have a different CFO that has now to regroup and he's got -- how many? Ten million or ten million and one priorities right now that he's trying to also prioritize in terms of getting his arms around his department and the direction they are going, too. So, that's -- that's the importance of these discussions and making sure that as they are finding these different elements that can be obstacles, is -- if this is a high priority for Council and say I want an elaborate plan in 2019, he's going to have to reorganize a lot of his other priorities. So, they are giving -- they are giving Council right now the best guess as to how it starts to roll out without actually having a plan on how to roll it out. Cavener: Okay. Lavoie: Thank you, Madam Mayor. De Weerd: Did that make sense? Cavener: It was a struggle for me to kind of -- we can talk about it later. De Weerd: And, actually, you're going to find that and each of the department updates is -- a plan is this high-level document and, then, when you start working to start to execute and start putting what are those steps in place to get there, you find out maybe that wasn't really realistic and -- and unless you want to give us ten more staff members to -- to get her done, you know, they -- they have to -- they have finite resources, people, and a number of hours in the day and -- and that's why this discussion is really important. Lavoie: And, Mayor, I appreciate the comments and just to reiterate, I mean I agree the changes were based on resources, again, and how elaborate we want to make the tool. We have a department of one in budget, you know, for us to allocate resources from doing an annual budget to this project, again, we will have to make priorities and we will have to justify why I need to reallocate her resources to a different project. Again, this is a living document. We are going to try to use this to communicate to you. As Mr. Palmer said, you know, you will be able to see where we are in objectives on a daily basis. Again, it's our tool to utilize to communicate with you guys where we stand on each objective. Meridian City Council February 21, 2017 Page 58 of 86 De Weerd: And I exaggerated on ten employees. Lavoie: So, the next item that we are lead for is 3 -E-4, which is priority based budgeting. Jaycee mentioned to you that we are talking about possibly merging this one. Again, it says zero percent complete, because we need to determine what we want to do as a city, how far do we want to go with priority based budgeting. We can go everybody into the pool and we can go really deep into this or we can take a different approach. As Jaycee mentioned we went to the state of Washington, we saw five different approaches, five different organizations, five different commitments. We as a city just need to figure out what we want to do with priority based budgeting, how much of a commitment do we want and what resources do we want to allocate to get the city to said level. So, again, it says zero percent complete, but, again, we are talking about it's tough to quantify discussions, but, again, we as a city just need to determine where we want to go and what we want to do. We will be able to adjust this going forward. And the last item that we have in Finance is the financing options for recreation and entertainment facilities. Again I put zero percent complete, but just to let you know we have completed a portion of this last year about this time . We were working on an auditorium financing solution, so we have already done the work for that portion of this, which is applicable to all city entertainment facilities, so this is tough to quantify what proportion -- what portion of the project that represented, but we have already started this, so our goal is to have this done by the end of the fiscal year. That's a project that we are going to allocate resources to. We should be able to get done and still research to get the financing options for the recreation and entertainment facilities and with that I stand for any questions. De Weerd: Thank you, Todd. Any questions at this point? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: More of a generic question. So, as the living document goes on and the dates change, all of that we will be able to look at it and see if the date changed from the original date -- all of that will be in there. So, we can kind of keep an eye on it that way? Okay. Thank you. De Weerd: So, Crystal is sick and so Jaycee is our fill in. Holman: Yes. Crystal tried valiantly to get here, updated me several times during the day, and finally said it's not going to happen. So, she sent me her notes. So, I'm going to go over her slides with her notes and, then, if there are any questions specifically for her I will take the notes and I will convey them to her and let her respond. So, she had noted as beginning hers that 2016 was, obviously, a year of change and transition for HR. As a result they were Meridian City Council February 21, 2017 Page 59 of 86 understaffed for the majority of the year and primarily focused on maintaining operational demands and services for customers , filling their team and, then, training new staff on their new roles in the department and they feel like they are there now. Three objectives. And I will go through those one at a time. Or, I'm sorry, four objectives. So, on the first one, which is 2-B-2, the cultural and workforce diversity. So, the objective is in progress. They are currently researching information and diversity training options to integrate into their HR training offerings. Once selected and developed they will map out a plan to integrate the diversity training and messaging into their other HR training courses, i.e., best training. The next one is 3-B-1. Cost effective and competitive benefit plan. This is an ongoing objective each year. As you know, the HR staff, along with the benefits committee, continually work with Mercer to ensure that the city offers a cost-effective and competitive benefit plan. They completed a market bid and review. Offered a high deductible health plan and are exploring self-funding. They completed FY-16 efforts and have already begun FY-17 efforts. 3-B-3, which is succession planning program. This objective has not yet been started. They have completed initial review of this objective, along with analyzing their bandwidth, resources, current and future commitments and moved this project start date to July 1st of 2017 . They have updated the anticipation -- anticipated completion date to September 30th of '18. And once they have a better opportunity to thoroughly review the objective, they keep you posted of the progress. And, then, 3-B-5, maintain competitive compensation program. This objective is also currently in progress. In 2013 we established and rolled out a formalized compensation program. The city's retention rate over the last several years has been above 90 percent and they are in the process of researching and collecting neighboring municipality programs. Once collected the information will be analyzed for competitiveness. In addition they will be looking at compensation best practices. They have updated the anticipated completion date to September 30th of 2018 to better align with the annual budget cycle. And that was what she had there. So, if there is any questions I can grab my notepad and convey those to her or grab them at the end or e-mail her those. De Weerd: Only a question on the completion date update, because it would have to go through a budget process and so while it wouldn't be effective until October of '19, that she would have a completion date anticipated through the budget process; correct? Holman: I would assume so, yes. De Weerd: Okay. Holman: Okay. I will note that. And the Clerk's office. Coles: I will try and put this back together. I think they work better if they are together. Okay. Maybe. So, for the Clerk's office we have three objectives and one of the benefits and opportunities that came with Hillary joining our office as Meridian City Council February 21, 2017 Page 60 of 86 our arts and culture specialist, our committees and commissions specialist, is the three objectives came with her. So, these were originally in the Finance Department when Hillary was a member of the Finance team. So, she brought these with her, which we are excited to have as part of our office. But 5-C-1, 5- C-2 and 5-C-3 are all with us. There has been some discussion about the completion dates. We are operating more right now on the original start and completion dates, rather than the ones you will see off to the left of what they might actually be. That -- those dates right now are coming from us actually just testing and playing with the system, along with the completion percentages. Those aren't necessarily accurate. We are playing around with the system, since we just got it, and some of those look higher than they are, up to 22 percent or the eight percent or ten percent. So, just, please, be aware that we are working and operating more on the original dates than the ones that are listed currently. So, for 5-C-1, arts and culture funding mechanisms, you can -- you can read the purpose there, but I think what's most important -- at least as far as we are concerned, is that as we infuse arts and culture into the community. We are doing so to help fulfill the diverse cultural needs of our citizens . Again, the plan start date we had as October 1 and anticipated completion date of September of 2018. So, where we are to date with that is -- actually, Finance -- and this was part of the Finance Department -- they had done some research to figure out some long-term funding mechanisms and what that might look like as far as arts and culture is concerned. Some of those ideas included business improvement districts and auditorium districts. That's what communities across the country often use as a source of long-term funding for arts and culture in their communities. That doesn't mean we are coming to Council at some point asking for the creation of these districts, that's just some research that has been done as far as communities across the country that have identified long-term funding sources for arts and culture. Right now the Meridian Arts Commission, as their primary source of funding, has been up to this point sponsorships. For any activities that they engage in sponsorships have been their longest term source of funding outside of the budget process with the city. Another thing that they are looking at -- that's MAC, the Meridian Arts Commission, is grants. They want to look at and identify and are in the proc ess of doing so -- different grants around the state, around the country that they might be able to apply for, what that looks like, and how that would be able to potentially be a long term for -- a long-term source of funding, with the caveat of grants are usually -- it's a one-time source of funding and so unless you reapply year after year for the same grant or you find additional grants to apply for on a regular basis, so it's kind of a tradeoff there. So, that is where we are at with 5-C-1. So, your questions on that one before I move onto the next? Oh, look at that, I have the next slide there. 5-C-2, infuse arts into public space. Again, public spaces, you will see that the purpose here is to fulfill the diverse cultural needs of our citi zens, which is the theme throughout arts and culture. To date where we are, again, please, pay no mind to the -- the completion date that says, oh, it was -- I think it was the same date, 12/2 and 12/2/2016. The Meridian Arts Commission, with the aid of Hillary, have created a database, a catalog of all of the public art throughout the City of Meridian. The Meridian City Council February 21, 2017 Page 61 of 86 reason that is important, because you got to use that plant or that -- that list to create your plan moving forward where we would like to place public art within the community. This spreadsheet includes the pieces of art that have been used -- or have been developed using city funds and MDC funds, along with other source of funding. They have approved -- the Meridian Arts Commission have approved a more specific plan using the Meridian Art in Public Spaces Ordinance or, again, we love acronyms, so MAPS. The MAPS ordinance. They have updated their strategic plan, their five year strategic plan, which runs from FY-14 through FY-19. So, using the MAPS ordinance they have updated their five year strategic plan to -- to include infusing public art into public spaces where art might be able to be located within, again, their five year strategic plan. That plan also has different focuses or foci -- I don't know what the right one is there -- that will help, again, fulfill the diverse cultural needs of our residents. So, in FY-17 the MAPS ordinance includes five traffic boxes to be wrapped with art. It also includes the Heroes Park Journey of Heroes art piece that will be installed there. That came before Council I think a few weeks ago for your consideration . In FY- 18 the MAPS ordinance again includes five traffic boxes and a mural campaign the Meridian Arts Commission would like to explore throughout the City of Meridian, with a key component of that being in downtown Meridian, finding a location for a large mural to be located within downtown Meridian . And, then, in FY-19, again, five more traffic boxes that they are looking to wrap and, then, a pathways project that they are working with the Parks Department and I believe the Parks and Recreation Commission on developing what that looks like . There is no identified theme there yet. There aren't really any details, they just know they would like to partner with the Commission and the Parks and Recreation Department to figure out how to infuse more public art using our pathway system that we have within the community. And I probably could have -- go onto the next slide. You can see we have got 41 pieces of public art currently within our -- within our community. And, then, 5-C-3 I'm not going to talk much about, because our anticipated start date was and is October 1st. The Commission and Hillary have begun to work on this a little bit, but there isn't a ton of information yet, but connecting to the artisan community and education of utilitarian art with the major focus being on historical Meridian and what that looks like and how to infuse art and use art to promote the historical education of the community. De Weerd: Thank you, C.Jay. Any questions at this point for C.Jay? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: A support component of those three is -- it's noted as the Meridian Art Foundation. Have you had communications with that group? Meridian City Council February 21, 2017 Page 62 of 86 Coles: I know that the commission and Hillary specifically speaks with the foundation. I don't know how regularly. I don't have that answer for you. But I do know that they are in communication about how to create events together. Borton: Will you -- Madam Mayor? Will you or Hillary -- somebody see that -- James Fullinwider is the president of that foundation right now -- that he gets a copy of those three objectives and at least is in the loop on what's going on . Coles: Absolutely. Borton: Thanks. De Weerd: Thank you. Coles: Thank you. Simison: Thank you, Madam Mayor, Members of the Council. If I would have known Jaycee was speaking on everyone who is sick and taking others from the Mayor's office, I just would have let her continue with this today. But, as I said, I will give you an update on the Mayor's office at this point in time. So, I just want to start by -- these were the five objectives that we had scheduled to start in 2016. From this list that Mayor's office was listed as lead. Three were medium priority, two were high priority, and we were able to complete one, the Youth Farmers Market -- I'd like to think that was the first objective completed in the entire strategic plan. There may be a few others that might say, no, they were first. But we did complete one of our objectives from last year. We started 3-A-2. That was one that came through with the budget enhancement in the budget process, which did not move forward, so that one was shelved. So, starting extending due to staff time and the resources not being there that I was hoping to have allocated to that, but we evaluated 1-A-3 and we will talk about that one here a little further and start on 3-A-1 and 4-C-3 in this last year. 2020, Councilman Cavener, that's -- you know, we have updated the dates within the plan to -- to, hopefully, move forward this year and this is the list of six adjectives that we hope to take on in -- in this upcoming year. As a staff of one last year that was really focused on this that was hard. Still as a staff of one I do have two others in the office that will be helping, but kind of what Crystal said, when you have three new staff come on every single day is a day about learning something new for the first time and I'm not going to say we won't get to these, but this is the goal for this year and we will see how we are able to perform towards that goal. So, these are -- there is one of them that is a higher priority and four of them are medium priority. I will be coming back to you in a couple weeks with the Mayor's office strategic plan update where we will probably be focusing a little bit more about this at that point in time. Two, I really wanted to bring to your attention today where -- some changes we would like to do to 3-A-2, improve citizen access to government. Obviously, when you sit there and you start working the plan -- putting together the objective worksheets and looking at the plan and the Meridian City Council February 21, 2017 Page 63 of 86 dates, you hope for certain things. The performance measurement -- one of them on this plan was tied to information that we hope to do . You may or may not realize, we are going to be doing another City of Meridian citizen survey here in the next couple of months. We hoped that we would start this objective, get something implemented, and, then, use those survey results as our performance measurement. Well, obviously, we haven't done anything yet, so it doesn't make any sense to use survey results, instead, we will use the '17 survey results to get our baseline for the work that will be done that will be compared to 2020. We are not going to change the time frame of the work, we are just looking at the performance measurement. Nothing will have been -- had completed to change that. So, that's where the -- the request to Council for consideration and the next time we get together is on that one specifically. The next item is an objective we would like to delete from the plan. Reforming the Meridian Development Corporation to maximize its use in developing downtown and there is a couple different reasons. I know that when this first came forward there were questions from Council about its inclusion into the plan at that time. If you look at some of the measurements and the outcome, I think they would just like to resolve this to a certain extent for us when they went through and said this is what your board membership shall be made of -- made up of. In addition I have not been informed that there is a desire for the city to be the administrator of MDC, which is, obviously, one of the results that could occur through this process. So, for that reason at this time we are recommending removing this one from the plan for further consideration and, again, happy to discuss that with you further at the appropriate time and with that -- that's what I had and happy to answer any questions. De Weerd: Any questions? Okay. Simison: Thanks. Nary: One of the things I haven't heard very much in your folks discussion tonight is these are the lead ones and I know you all get that. Every one of these has some involvement from a lot of different parts. So, though we may only have two, we certainly are engaged in a number of the other ones and that's partly what will drive some of those dates and times and participation. So, if nothing else than for the people at home that are watching this right now, the three or four people, to understand that. So, we have two objectives. One was establish clearly defined roles and responsibilities of city leadership and if you look on the sheet we have indicated it's about 75 percent done. That's an ongoing process. That's training that we provide to you. That's training we provide to the commissions. That's -- it takes a number of different -- because as the law changes and the law evolves in how you folks operate and how the Mayor and the Council operate as the legislature engages in those type of things, as the commissions are involved, it becomes a constant tool that we use. So, we have a baseline that we have established in doing that and how we do that with both councils through each election cycle, as well as in the commissions as new Meridian City Council February 21, 2017 Page 64 of 86 commissioners come on, that's usually where the learning curve really starts, because as all of you know, this is not intuitive stuff and so we take a great deal of responsibility in working with all of the commissions, as well as the support department, to make sure they understand the rules of the commissions and, then, again, as new council members come on the same thing. Second one -- oh, I guess I skipped ahead to that slide, so that's what we do. And, then, the next one was develop a comprehensive risk management program and this one I will have to look back, this is -- I think is a medium priority is my recollection. Yes. It's a medium priority and it has the same date, so -- I think for starting and ending. So, it's probably not correct. And so will correct that and an update the -- the program with those. This is one of those that, again, is more of an inventory of the different processes that we already have . We do claims management. We do safety training as a city. We do a workers comp review. And all of those encompass a risk management program. We do all of those in different parts and I think where we are looking at in this is, again, creating some more connectivity between those parts, as well as the education and training that's necessary as new people come on. The snow event was a good example of that. We had a lot of claims, both claims from citizens, as well as claims that we had for either our facilities or our equipment and some of the departments that do this all the time understood that and know exactly what to do , because they have those things happen periodically, some didn't. So, that was a good way to at least highlight this particular one that we need to do a little bit more training out there, because, again, as turnover comes, as some of the processes change and evolve, we will need to do that and we will put them all into one package, so it will be a lot easier for everybody and they don't have to look in three or four places for one reference point. So, those are the two that we are the leads on. Do you have any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Mr. Nary, I just checked. There were two people watching from home and I'm sure you will hear from both of them. Nary: I bet we will. Thank you. Siddoway: Madam Mayor, Members of the Council, Parks and Recreation had four objectives assigned to us. None of them were scheduled to start in 2016, but they are all scheduled to start now and as we have gone through and been developing tactics and assigning staff resources to developing these, we have come up with some questions that we need some further input on to make sure that we are going the right direction that Council would like us to. The first one is 5-A-2. This one is dealing with identifying desired sports facilities and complexes and, then, establishing partnerships to foster their development. So, we have been defining and working on this one recently as the development of public Meridian City Council February 21, 2017 Page 65 of 86 sports facilities, such as the Meridian Home Court and new softball complex, which we are working on for the 77 South Meridian -- 77 acre south Meridian regional park. Part of the question was -- was this intended to be those types of public facilities or was this intended to be something more along the lines of sports facilities for a semi-pro sports team of some kind, in which case it wouldn't belong to Parks and Recreation, it might belong to economic development or something like that, so -- De Weerd: I'm sure Bruce just loved hearing that one. Siddoway: We have been talking about that one for a while, but we think it belongs to us and we think we are focusing on the public, so if you have any direction, desires related to it being channeled one direction or the other, we would very much welcome that. The second objective is regarding fostering discovery parks that uniquely blend arts, culture, and entertainment, and we brought together -- forwarded to you back in December the south Meridian regional park design theme as a discovery park versus other options and the discovery park theme was what was selected and approved by Council to move forward. So, we are moving forward with design d evelopment now and in concept development with our Parks and Recreation Commi ssion and they will be getting an update to that next month. Our third one has to do with the city signature events. This is another one we could use some direction on. When we first read this one we thought it might be taking one of the city's existing events, like Dairy Days, Movie Night or Christmas in Meridian and improving it, making it bigger and -- and better. Our current understanding, though, is that's not what was intended by this one when it was created, that the city wants to attract a partnership with an event promoter to put on a new, large signature event in the City of Meridian. So, again, I would welcome comments, feedback on what we would want -- where we want to put our efforts there and, in fact, I can pause and get your thoughts now or I can welcome them later as you get them to Jaycee. De Weerd: No. A lantern event. Borton: Madam Mayor, at first blush this -- the signature event of the city is Dairy Days and if this enabled the city to promote an existing event, even if it's led by another organization, that might make sense. De Weerd: Again, give that some thought. Borton: I'm thinking out loud as we -- Cavener: Madam Mayor, maybe then for -- just for clarification, who establishes the initial goal and where is the confusion coming from? Because I was under the impression the goals came from staff and so help -- so we are not creating confusion, who is contributing to the confusing nature as to what the goals are defined as? Meridian City Council February 21, 2017 Page 66 of 86 Siddoway: The original committee -- you want to take that one? I was not on it. Niemeyer: Madam Mayor, Members of the Council, Councilman Cavener, I could probably clarify this one a little bit. The steering committee kind of worked in massaging that and we brought it to the directors group, a lot of discussion there to get the overall objectives. I think goal of this objective was to bring some kind of -- and we didn't know what it was, but bring some kind of ongoing signature event to Meridian that could be counted on year after year after year that would be large enough to attract a large number of people . The idea and thought behind the discussion was to partner with somebody , whoever that somebody is, to bring that event to Meridian. So, in -- in Boise you have similar events that are -- are kind of staple events every year. They are large enough to bring big attractions. That was the overall goal in the discussion three years ago. De Weerd: Called the Easter egg hunt. Borton: Madam Mayor -- Niemeyer: I think -- Borton: Oh. Go ahead. Niemeyer: I was going to say to Councilman Borton's point I don't think this is something the city needs to put on. This could be a partner with somebody that wants to bring that event to Meridian. Borton: Madam Mayor, a challenge for later discussion, does the objective speak to a signature event and, then, the strategic goal makes reference to a portfolio of activities, which -- which we do and I understand that, but see them not necessarily aligned. So, for future discussion as we think through it are we looking to focus and accomplish promoting a signature event or is it a strategic goal of continuing to support the multitude of -- the portfolio of activities that we currently do and enhance that, so -- that will be for -- for us to ponder. Siddoway: Yeah. And we would welcome any and all in that direction, because we have a number of events that we put on -- Borton: Right. Siddoway: -- and we are constantly looking on working on improvement for those anyway. The city's signature event has been Dairy Days and we can put efforts to -- toward that or as was mentioned, you know, Boise has a balloon festival and they have different things. They have had the River Festival in the past. Do we want to, you know, look out for some type of event that we don't currently have. Think about that and provide us some feedback if you would. Meridian City Council February 21, 2017 Page 67 of 86 Our last one is regarding family centered recreational opportunities. It's about setting targets, identifying gaps between programs and activities that provide family centered recreational opportunities. So, this is an ongoing objective for us and in response to trends in recreation programing, with updated programs, which we are constantly updating our activity guide with new programs a s opportunities and things change. So, this is an ongoing one for us and definitely one that we are always serious about. So, with that I will stand for any questions. De Weerd: Council, any questions? Niemeyer: Madam Mayor, Members of the Counci l, I will try and get through these fairly quickly. I know Bruce had got a bunch coming up behind me. So, for the fire department we have eight objectives. There is a total of 36 tactics within those eight objectives. I'm going to preempt Councilman Cavener. We have not built all the timelines yet in all of those -- of those tactics and those tactic timelines or what drives the overall objective timeline then. So, as we further develop those tactic timelines you will see that articulated in the overall objective timeline. The first one that we have is 3-C-1, develop a local incident management team to respond during and after times of community crisis . I think this was a little foreshadowing going on three years ago when we built this plan. So, we have quite a bit of experience in that local incident management team. We actually put one up impromptu using city staff, so we have completed this about 20 percent. We have identified the key folks that need to be a part of that. We have identified the training that would need to be done. I need a correction on my slide here. It's not greater than a thousand, it's less than a thousand. Much of the -- did you catch that? Much of the training that we can get to accomplish this goal is free through Ada County Emergency Management and the training courses that they offer -- maybe be a couple of classes that we have identified that may have some slight cost to them, but a very low cost objective to get done. Now, we have also found a partner. In the objective itself it talked about a Treasure Valley wide incident management team using resources from all of our municipalities. That was one of the things discussed. We believe that we have a partnership in that, that if we have a large enough scale incident, far greater than what we saw during the snow event, we have a resource from the state that can come in and assist us. So, we are 20 percent through that. We will continue to update that in the -- in the program. 4-A-1 is use industry standards and benchmarks to develop and communicate the safety profile of Meridian. It's about five percent complete. Done some discussions with Joe Lombardo at Ada County Emergency Management on who we can best analyze where we are at today as a city and what are threats and hazards are moving forward. There is a lot of things we already do great. Our Police Department is great at keeping crime rates low and it's one of the best certainly in Idaho. So, the things that we are doing well we would continue. But also identifying where are those hazards that we haven't even talked about that impact the safety of the community. The county has a THIRA, it's called a Threat Hazard Identification and Risk Assessment, but many items in that THIRA countywide probably aren't Meridian City Council February 21, 2017 Page 68 of 86 going to apply to us. One of their biggest threats countywide is a dam failure at Lucky Peak. That's not going to necessarily affect us as much as it's going to affect Eagle, Boise, Star and as the food goes down we will have the side effects. So, there is a very specific hazards here in Meridian that we want to look through as far as a threat hazard assessment is done. The estimated cost on that is about 10,000 dollars. However, there is an opportunity through the Ada County Emergency Management grant process that we can get this covered by a grant, as far as the cost of getting that THIRA done. The next two really depend on that first one. So, 4-A-2 and 4-A-4 are those contingent upon the one I just talked about and so there hasn't been any work done on those two specifically. And, then, moving into our other two. 4-B-1 is use industry standards and benchmarks to develop and communicate the heath profile of Meridian. It's about eight percent complete. We have done a lot of research on how we can adequately look at a health profile for Meridian. There is a recognized program that is the most nationally recognized program t ool as far as looking the overall health and fitness of a community. Following that, the title of that is the ACSM fitness index program, but don't let the title mislead you, it's not just about fitness, it's about pathways, it's about recreational opportunities, it's about dietary habits of your community, et cetera. So, it is about the most widely recognized and used way to benchmark and establish a health profile. So, we are about eight percent through that. 4-B-2 -- De Weerd: And, chief, I -- I think that the Department of Health and Welfare received a pretty large grant, like a 40 million dollar grant, that's looking at community health profiles and I don't know too much more about it , but I heard about it today and -- Niemeyer: Intuit. De Weerd: Yeah. Niemeyer: Absolutely. 4-B-2 is contingent upon 4-B-1. Same with 4-B-4. And, then, 4-B-5 become among the top 100 healthiest cities nationally. That was one of the objectives. So, as we looked around and said how do you even gauge that, how do you become a top 100? Is there such a thing or are we -- just have an objective that doesn't really match anything that's out there. To be honest, that's -- the ADC SM index program rates municipalities of populations over 50,000 based on a set criteria to identify the health profile, the fitness profile of the community. Again, there is several pages of that. It's not just about you get on a treadmill, you know, half hour every day or you eat cucumbers and celery all day. It talks about the demographics and all that. There is a whole entire analysis that's done as far as meeting that benchmark. It does compare you against like cities, so there is an evaluation tool there. And with that I will stand for any questions. Meridian City Council February 21, 2017 Page 69 of 86 De Weerd: Any questions? Okay. Basterrechea: Madam Mayor, President Bird, Members of the Council, I'm here to represent the Police Department. Our objective is to be one of the 100 safest cities. So, simply said, this will be really short, because there is no more people watching. I tweeted I was going to speak, so they have all got offline. So, the way we are going to accomplish that is pretty easy. We are just going to continue to dominate and with that I will stand for questions. So, some of the things that we are looking at -- one of the things that is in progress right now is we are conducting the staffing study to see where we need to be to continue to be able to deliver the level of service that we are currently delivering to our citizens as the community continues to grow. We are also expanding many of our community service type of programs for some of the programs that we are offering through crime prevention. Those include teen safety programs, internet safety programs, violence prevention programs for females and things like that and we are also looking at redistricting how we do our patrolling, going from two districts to three districts, as well as continuing to study putting actual substations that are manned for certain business hours in different parts of the city. So, those are some of the things that we are looking at right now. With that I will stand for questions. De Weerd: Thank you. How do you get the top 100? By nomination? Basterrechea: Nomination. De Weerd: We nominate ourselves. Basterrechea: Yes. And with that said we are currently listed in the top 100 safest cities and they do that by looking at crime statistics. One of the things that we are going to talk to the Fire Department about is looking at a better way to rate that as well, because certainly they are involved with safety issues within cities. It just doesn't come down to crime rate, so -- Bird: Madam Mayor? Before you leave. De Weerd: Mr. Bird. Bird: The amazing thing that I see at this is administration wise we have this -- basically the same amount of administration that we had when we were a 34 sworn police officer force over there and what you guys have done is amazing . I mean just sit down and count it out, we had five or six lieutenants, we had two captains, and we had a chief. Now, we have got seven lieutenants, a deputy chief, and a chief. Basterrechea: We actually have five lieutenants. Meridian City Council February 21, 2017 Page 70 of 86 Bird: Five lieutenants. Okay. And now we have got 109 sworn officers. I think. I'm amazed the work all these guys do. I'm very, very appreciative of you and the Fire Department and everything. You guys go above and beyond the call of duty, especially your administration. Thank you. Basterrechea: Thank you. De Weerd: Thank you, Tracy. Chatterton: Tracy, you didn't even advance the slide. So, I was pretty amazed a few minutes ago to hear Steve Siddoway say that he would like to give us an objective, because Community Development has 21. Ten of those have high priority. We are really not -- so, I'm going to have 21 slides. Just kidding. I'm going to emphasize four that we have made progress on or we hope to make significant progress on very soon and , then, three that we would like to talk about a change in priority, because of a change in circumstances. Really, not complaining about that, because we love what we do in community development and this is our bread and butter. So, so much of these objectives that -- the achievement, what we have already done, what we plan to do very soon, is really just in the slipstream of our daily work. So, we are really happy to be engaged on these. So, the four I'm going to talk about have to do with urban renewal, promoting job growth by attracting businesses and technology, health sciences, animal science and food production. Creating a variety of housing options and amenities and defining the socio-economic profile of the city. First, urban renewal. This is one that really is a hundred percent done, except, of course, there will be ongoing work. The Council did a great thing with approving the urban renewal plan for the Ten Mile area. We -- we expanded urban renewal in a sense by creating the new district, engaged MDC, and worked with property owners and a whole bunch of other stakeholders to -- to create that plan and we have seen the results. It's not just the two corporate headquarters, Brighton and AmeriBen, but it is now, as the Mayor announced this morning, another 500 jobs coming to -- to Meridian. So, there is going to be more great things to come from that urban renewal district. It's a tool for economic development, as well as in other areas of slum and blight, and I think it's going to continue to resonate in our community. The ongoing work really is making sure that as the permitting agency that we move those applications through the system as quickly as possible, so that these developments can get built, the jobs can get created, and folks can actually fill those -- those seats that are created. And ongoing work as well with the Meridian Development Corporation. We have had to step in a bit just to help, but it's been -- it's really worked well and the handoff has been made to -- to the MDC I think very successfully. Promote job growth. Now, specifically we are talking about job growth for health sciences, agriculture, animal sciences, and food. A lot of -- some real hills that we have been able to take with -- with the Council and Mayor's help and other departments as well. First, there was that incentive package, so that the -- so, that ICOM -- Idaho's, of course, first medical college, could be built. We continue to work -- now that Meridian City Council February 21, 2017 Page 71 of 86 ICOM has an incentive package, we continue to work with their team on not just the design of their facility and making sure that we -- all lights are green as far as their permitting, but also working with their team on the possibility of them developing student housing somewhere -- somewhere within Meridian. I related that agriculture would be the Fields District specific area plan and, of course, that -- as Brian mentioned earlier this evening, that effort will be underway soon to plan those uses around the future of agriculture in northwest Meridian. Many of you are also familiar with Growing Together, which is our roundtable around the future of agriculture and where the cities of Meridian and Nampa and Canyon and Ada Counties are growing together. That's also related to -- to both food production and a future of agriculture and animal sciences. Just one example, really, of how we are trying to leverage the success of ICOM or the -- or what we expect to be the success of ICOM, is that Brenda's been able to recruit around health sciences and really play to some of the strengths that we now find that we are going to have when it comes to have it being the home of -- of a medical college. So, for instance, she made a recruiting trip with PKG and they were talking to folks that make medical equipment, diagnostic equipment, et cetera. That's just one example of -- of some of the recruitment efforts that we can do around job growth in these -- these focus industries. Promoting housing options and the amenities really to have a safe and diverse and livable community. First off, like every other city in the United States, we have signed on to affirmatively further fair housing and every single application that we look at related to housing, mixed-use, commercial, we try to apply these things. So, with -- with every development application as applicable we are looking at connectivity at micropaths, at open space requirements and amenities. We have talked quite a bit about that and dialing in our UDC requirements to make sure that we get those amenities delivered in the right way, the way that we expect. We constantly coordinate -- especially on bigger projects with Parks and Recreation on situations where park land will be donated or -- or developed and every application that we look at we try to address the diversity of housing units, because if you have a range of product types within a development you're more likely to be able to serve a variety of citizens within -- within our community. It simply makes for a healthier community. And that's -- so, that last one was ongoing. This next one, the socioeconomic profile, is important. Just as Mark was talking about the health profile, the socioeconomic profile relates to a lot of things that we are doing. The good news is that we have to do every five years a consolidated plan for our CDBG funding. The consolidated plan -- not to be mixed up with a comprehensive plan -- really provides that socioeconomic profile. So, we have hired the consultant, BBC out of Denver. They have done a lot of this work here in Idaho to create the consolidated plan and we will be able to extract most of that socioeconomic profile for the city from the consolidate plan. And that consolidated plan will, then, help inform and be informed by our Comprehensive Plan and I think you all have seen several times the existing conditions portion of our comp plan, it's just a wealth of information about our community. Elsewhere we have an objective that says, okay, under this objective we have created the socioeconomic profile, let's work to elevate that Meridian City Council February 21, 2017 Page 72 of 86 socioeconomic profile to make sure that our citizens have -- have what they need. So, that -- that's something that we will be making a lot of headway on in the next year. Priority changes. We have three. 1-B-1, 1-B-2 and 1-B-3, which in this order basically say define the city's growth goals, identify where we should grow and where we shouldn't and, then, finally, complete the rezoning in those target areas in alignment with those goals. If you look at these, they may be a little bit out of whack in terms of the priorities. So, we have got high for 1-B-1. 1- B-2, identifying the areas is also high. Then 1-B-3 is low. Our -- our request, what we would like to talk about, is changing the middle one to medium . It's just a better flow. And I think it -- it shows that -- the relative importance of each of these. First you have got to define it and articulate it. Second you have got to identify where you're going to do it and, third, you actually have to implement. All three are very important, but I think that shows the -- and we are constantly doing the 1-B-3. Earlier when we talked about the -- the land use study off -- at Overland and Eagle, we are really talking about bringing the land use plan and zoning ultimately into -- into conformity with what the city's goals are. We have to first define what those goals are. Another priority change. 2-C-3. This has us pursuing key catalyst projects in the downtown. Now, when this was originally written we thought we had some low-hanging fruit when it came to the performing arts and a hotel conference center. That had to do with a lot of energy in the community, we thought that we might have had that for someone say to purchase a major track, such as the Church of the Harvest, and we thought that we might be able to get some philanthropic funding for a performing arts center. As you all know, we did an RFP, we didn't get any takers, and we don't think that's low-hanging fruit, we think it's still important, though. So, we need to step back and, actually, we are with our partners, MDC and the Chamber, the steering committee, to see what we really need to do for the downtown . One idea that's been advanced is to really focus on destination downtown and the work that's been done for achieving destination downtown the last few years and where that -- what's the future of that plan. So, I would say that, you know, medium or low for those particular projects or perhaps even -- even rewording of the objective. Then 5-A-1 is very similar. Develop facilities for performing arts and conferences. Again, that -- we don't think that's low hanging fruit. Probably should not be high priority. That's what I had for you. Glad to answer any questions now or when you have had a chance to digest some of this. De Weerd: Any comments from Council at this point? Chatterton: Thank you. And I will just keep the other sixteen or so to myself. We are working on them. Pepin: Okay. Good evening. And I think I am the last stop in terms of departments, so we have three objectives that the Public Works Department is responsible to lead for the city's efforts. They are listed there in front of you. One of them I will touch briefly on. Promote and guide desired growth. It's something that we haven't taken on yet formally as an objective, since it's not Meridian City Council February 21, 2017 Page 73 of 86 time to start yet, but as you will see in that slide there are a lot of efforts that are going on that will feed into this. So, right now the sewer and water master plans are in the throes of being worked on with our consulting firms. You're well aware of the south Meridian plan for our infrastructure heading down that way and, then, we come to you with reclaimed water and you made a decision on that and I bring that up to you, because when we get ready to formalize this group and put it together at the beginning of fiscal '18, those plans will be done and we will be ready to get to work on it. So, I wanted to mention that. The group did do a lot of good work to be prepared for that. So, a couple ones that I really wanted to focus on of the other two, more environmentally based. As you know environmental falls under Public Works purview. So, one of them is planned to start and has started. I throw a little example up at the top. It's not really a recommendation, it's more of a talking point, what the Mayor spoke about and what some of the other directors have spoke about and that is this plan is a year old, people change, people's objectives and their thoughts change. We got into this objective tactic and I actually was part of putting it together and I realized we don't need to spend any money on hiring an outside consultant to do this work for us. If we can't identify our own offerings who are we. So, why not do it ourselves internally. So, that's what we are going to do. So, that's just an example of -- as you know how things change and are dynamic in this plan. So, we did just hire a new environmental programs coordinator by the name of Jason Korn. We got him out of ACHD. So, it's really nice to -- to pull from a local resource. We will bring him around and introduce him to you all, but he will be leading up the efforts on the city's behalf of this initiative, so -- De Weerd: And this was his first day? Pepin: This was his first day. Yes. So, normally, he would have been here for this, but we cut him some slack. De Weerd: That's all right. Pepin: Efforts to date. As you're aware, we are always ongoing water conservation, recycling, and energy efficiency. We do have an action plan put together in draft form and, then, we will be getting together with those support agencies and departments in the very near future to put together more of a formalized work plan and moving forward with this objective. And the last one -- there are some recommended changes here. So, you looked at the previous one and it talked about developing programs and this one talks about promoting programs. You can't really promote anything until you have developed it. So, this is an administrative oversight on my part when I submitted these worksheets to Robert and, then, to Jaycee from a date perspective. We cannot do this one until we have done the one I just previously spoke about. So, the recommendation here is, one, to adjust the dates to start after the other one has ended. But, then, also from a priority standpoint it doesn't mean that this one is less of a priority, but if we are going to dedicate resources to work on something Meridian City Council February 21, 2017 Page 74 of 86 in the form of FTEs or budgetary dollars, the one I previously spoke about needs to be looked at first before we get to this one. So, we would also suggest that we adjust the priority just from a hierarchy thing, as Bruce has commented in his portion as well. So, the two changes we are looking for is to change the -- the dates on this one due to an oversight and, then, prioritization. And just a couple other things. There is ongoing efforts in these areas, as you all know, and we bring to you very often with updates to make sure our community is very sustainable and just thinking about the environments . Any questions? De Weerd: Thank you, Mike. Any questions from Council? Okay. So, I guess at this point we -- we have the one source of truth, which you were just introduced to today and -- and you can -- as the tool is further developed and -- and you saw where some of those opportunities are and -- and it has nothing to do with the tool itself, it's -- it's trying to -- to be able to quantify or measure the -- the percent completed, because even though this report has zero, there are efforts going on. So, it's trying to figure out how to quantify that percent completed and, then, the cost piece was another point to that as when that cost rolls up is it our best guess estimate , is it when a budget has been submitted, approved, and now it's undergoing the process of being expended to the different phases of -- of the -- the tactics or the work. So, we have the status completion, the cost, and certainly looking at some of the dates on this -- this initial printout where you have the dates started is the same as the end date and so there are some tweaks to do and we should be working on that before it comes back to you. If you will submit your -- your questions certainly as the single point of contact of Jaycee, but as the party that's responsible, myself, I like to be included on that and we will make sure that the departments follow up on getting some information in advance, as well as be available to present to answer those questions when we do the follow up. I guess my question to Council would be do you want this three weeks out? We could put it on our workshop or what the thoughts are? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think that's a -- that's a big question to ask that I'm not prepared right now to answer without maybe getting some further clarification on a few things and what I think would be helpful for me -- and I'm not sure how the rest of the Council feels, but this is a lengthy document that staff has had a year for -- it's been a year since we have seen it and it was presented in a fashion that was familiar to the departments, but not necessarily flowing with the chart that was provided to us that we each had to constantly flip back to try and follow the bouncing ball. It was very confusing for me to keep track of what was being presented with the questions that I have had versus the requests being made of the department. It would be helpful for me -- and I don't know how the rest of the Council would feel -- if we could get an executive summary sent to Council with Meridian City Council February 21, 2017 Page 75 of 86 the requests for the various departments about their recommendation s, such as merging, omissions, changes of dates, priorities. Other things that I would like to also see is the amount of hours that we have already spent within this project -- within these objectives versus what's budgeted. Same with time. How many hours have been spent on this versus budgeted. I would like to know that if X amount of hours has been spent on one objective and they don't feel they have advanced it more than zero percent, to me that's helpful in evaluating if this is an objective that needs to remain. I'd also like to know how many of the strategic updates have changed hands, changed ownership, as well as how many dates have changed. It would also be beneficial to me to have an update as to who is on the current strategic team that was presented in the report that we adopted , but I know that that has changed and, then, valuation on -- if thus far if this plan has been implemented correctly. Is staff -- Mayor, are you pleased with how the implementations went so far. That would give me more context than the specific numbers that I'm seeing on this plan that was presented to us . It would help me feel much more confident in being able to say, yes, this is a strategic update that needs to -- to remain or it's one that needs to go away. But to -- again, to follow the bouncing ball with this presentation was very, very challenging for me and I wouldn't feel comfortable to be any more confident in m y decision making three weeks from now than I would be today with the information that I have at hand. De Weerd: And I certainly understand that in terms of -- that is why it was certainly no intent to have any action tonight . It was important to -- to have each of the departments have a discussion with you, raise these points, and I think it's very fair to -- to put a summary together with strikeouts and -- so you can see where the changes are being recommended. So, an edited copy. But didn't want to do that until they had a chance to get in front of you and at least present it. So, coming back we can do that. I will say one of the -- of the budget enhancements that would have been very key to putting together some of those key performance indicators that you mentioned in terms of time spent, resources, those kind of things, that position was really to help develop that and it was not approved. So, you have in front of you today a first blush approach to this . As we continue to develop the tools of accountability, the tools of tracking, and starting to put some of those KPIs together that -- that you just requested, because those are not in place as to what -- how many hours are put to each tactic and how that will -- will push up into this tool that has been developed, too. So, those are down the road and it's good to have that conversation now , because each of the directors now hear that and we will have to -- to discuss that as a team as well in trying to be able to track those. Cavener: Madam Mayor, if I could also add just a request and I know that we discussed this a year ago, but personally I think waiting 12 months to have this before us is -- is a misstep and that bringing this before the Council every six months with an update only serves to help the directors and to help the team . I think that it probably would have been beneficial for many of the people in this Meridian City Council February 21, 2017 Page 76 of 86 room tonight to hear those same concerns from me six months ago, as opposed to hearing them tonight, and -- De Weerd: And I would agree with you. And, again, another comment that was put the -- this is not going to be the only time you get to touch on this. It will be during the budget session, trying to build the strategic goals into a budget conversation as well and -- but I do think you have a legitimate comment in terms of -- this needs to be looked at quarterly. If you're finding, as you're working on your objectives, that you're finding these kind of variances, it doesn't make sense, you don't have the resources, you've had staff changes, you have had something that was unanticipated, perhaps maybe a weather event that is -- has totally turned any day-to-day operations or strategic opportunities upside down, those needs -- those variances need to come forward and a lot of this has really been worked out in trying to pull the summary together and -- and starting to see, oh, yeah, we can do better on that. So, it's -- I will give kudos to Jaycee and IT in getting this tool in place. That has really helped put, in a visual form in terms of each of the directors and better tracking. You can do a summary report and so I think we are getting the -- the appropriate tools in place to help operation -- operationalize this strategic plan, too. Other comments? Things you would like to see brought back? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think -- this is great, Jaycee, and the team that you have led to get it to this stage is fantastic. Not -- not an easy process. One of the suggestions that I heard, which I think makes sense, maybe the workshop is too soon, but I envisioned this calendar being the Januaryish annual review, you know, in a three week period, give or take, where we have that next workshop to discuss and adopt recommended changes, whether it's priorities, excluding an objective, maybe adding one in and that's -- we will do that in perpetuity for the next hundred years; right? Because it just continues forever. So, if -- if the March workshop -- a summary of all the recommendations from the departments of what priority would change, what might merge -- something in the form of how we would entertain a motion to update the strategic plan in that fashion would make sense. We can vet each and every one and agree or disagree on them. To Councilman Cavener's point on the timing, I would also suggest the execution portion of the plan that's on page nine speaks to the update process and the idea of a biannual update to Council -- it's annual right now as adopted, but that might be an additional change that we want to address. So, that calendar of the frequency and the responsible party of those updates might be worthy of -- of amending as well. And, then, also -- maybe this is for the March discussion. The next page speaks to tactical plans. I know I have talked to Jaycee about it. There may be some confusion as to which departments need to adopt and create a, quote, tactical plan to accomplish their objectives. Doesn't maybe make sense Meridian City Council February 21, 2017 Page 77 of 86 for every department to do so, but that's not really delineated in the plan, so we can provide some clarity on does every department really have to have a tactical plan or not. De Weerd: Well, I think that that's kind of -- I don't know if it was just framed wrong or -- or it's misunderstood, but the tactical plan is under each objective. Borton: It's a simple clarification of that portion of the plan. So, those things have jumped out as well, so -- De Weerd: Okay. Anything further? Okay. We will set this for, then, the workshop in March and we will ask that -- again, I love the comments and -- because we are -- we are all kind of moving through this process trying to figure out where best we can put our efforts in -- in making sure that we can bring you back a clearer -- a process, a clearer plan, a plan that gives you an idea of where each department comes from and maybe we can add a comment column as wel l that describes why the change is being requested, giving further clarity to -- to each of the -- the edits to the plan. Does that make sense? Yes? No? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Madam Mayor, could you clarify what you're looking, then, from Council between now and that time and what will be provided to Council between for the workshop I think that's fine, but I also think that that may be challenging for staff to pull something together that is meaningful that would give Council enough time to process and digest that. De Weerd: I think it's fair to say that they came and presented to you tonight, so they should have comments regarding the changes that they have requested and those can be plugged into a comment column. So, we can -- we can get that to you -- we have our next director meeting next Tuesday and we can give a timeline that you should get an edited plan I would say sometime -- no, that's March. Yeah. March is just three -- two weeks -- a week away. What are we talking about. Borton: Three weeks from today. Madam Mayor? De Weerd: Okay. Borton: The idea of at least seeing a summation of what was already presented, which we already have, that could be done before Tuesday of -- for a particular department, here is my priority up, priority down, objective gone -- just a little bullet list of the 21 requested changes we heard. Meridian City Council February 21, 2017 Page 78 of 86 De Weerd: I would -- I would say that we can get you something by the end of next week, with what was presented today, with a track change. I'm so technically -- Holman: Madam Mayor? De Weerd: Yeah. Holman: If what Council is requesting is just a summation of any changes throughout -- because I -- yeah, through the PowerPoint presentation it's probably hard to track all of that and put it all in one location . But to put that into a spreadsheet with -- this is the department. This is the objective. This is a requested change, I can have that by -- easily by next Tuesday and get it out to you. If it's -- if that's the extent of it, I already have that information, I can summarize that for everyone. De Weerd: Well, I want something a little bit more robust than -- than just that and I would hope that the directors on each of their areas that they asked questions give a little bit more background. So, I would like it to be a little bit more meat behind what we give you. So, by the end of next week -- certainly well in advance of the -- the workshop next month and gives you an opportunity to, then, follow up with departments that you might have questions with . Cavener: That's really appreciated. Thank you. De Weerd: Okay. Anything further from any of the directors? Jaycee? Holman: Madam Mayor, Council Members, in summary I appreciate all of the feedback. This was, as I said, the very first annual update. Helpful for me to know this was confusing, I'd like it better in this form. If you tied these things together -- all of that is helpful information to me and we can continue to mold and shape this process as we go on, so -- Cavener: Madam Mayor? De Weerd: Yes. Cavener: Just to add one more. Jaycee, I hope you know while it was frustrating to me, I recognize where the direction was coming from, let's have each director present on their stuff and I think that -- if I had multiple screens and was able to follow everything it would have been a lot easier. I'm still navigating this newfangled system. De Weerd: Yeah. And I think maybe we can -- again, this is just a tremendous tool and at some point can be -- I guess organized by the department, so you can better follow those things. So, point taken. Meridian City Council February 21, 2017 Page 79 of 86 G. Clerk’s Office: Proposed Update to Mobile Sales Unit Hours of Operation; MCC Section 3-4-2(B)(1) De Weerd: Okay. Mr. Clerk. Coles: I will be as brief as I can. I know we are late into the evening. What you have before you right now is a proposal that the clerk's office would like to make -- to amend our temporary use code as it relates to mobile sales units. So, we are looking to -- for lack of a better way of saying it -- restrict the hours of operation for door-to-door sales, which are classified as mobile sales units within our code, within a residential zone. So, door-to-door residential sales between the hours of 9:00 a.m. and sunset. We have had some concerns recently from citizens who have contacted our office during the winter months of having some door-to-door sales folks knock on their door -- especially after it's turned dark outside. They are worried about opening their door and what they might find. So, we have had some folks contact our office wanting to know if there have -- if there are any restrictions on hours of operation for -- for door-to-door sales and currently we don't have any restrictions for the hours of operation for door-to-door sales. De Weerd: You would think common sense would prevail. Coles: One might think so. De Weerd: If they really want to sell something. Coles: Right. And so in the winter months sunset, obviously, comes early in the evening as it were. In the summer months not so early, so your door-to-door sales might be operating a little later into the evening with the sunset rule , but we have spoken with -- obviously, we have worked with the city attorney's office about this and with the Police Department as well. Lieutenant Colaianni is supportive of this as it relates to a public safety. He works with our office very closely on looking at temporary use permits, mobile sales unit permits, and approving and/or denying if that is the case for those permit applications , those requests. So, what you have before you is simply the -- a draft proposal of the ordinance, a change that we would like to make. If Council is agreeable we would like to come back next week with the ordinance for your consideration . De Weerd: Thank you, C.Jay. Little Roberts: Madam Mayor? De Weerd: Yes, Mrs. Little Roberts. Meridian City Council February 21, 2017 Page 80 of 86 Little Roberts: Question. I'm a real fan of Schwan's and it looks like that would stop my Schwan's delivery after dark. Coles: It -- it may. That is not something that -- Nary: Madam Mayor? Maybe I can help answer that. De Weerd: Mr. Nary. Nary: Schwan's is -- if they require a mobile sales unit if they do sell it door to door, but it also is different when you order something and they deliver it to you. So, I don't think that would stop the delivery, it just would stop the sale. So, they couldn't sell it to a noncustomer after dark, but they could deliver it, because that's a different transaction. So, I don't think that should be an issue. We can discuss that. The other thing -- I didn't have a chance to discuss this with Mr. Coles or with Mrs. Kane. Some of our ordinances say 30 minutes after sunset, like in the park, versus sunset and part of the reason for that is when sunset is determined by the National Weather Service, it's not always dark. In fact, rarely it's dark at sunset. It's dark about 30 minutes later. And so I don't want to get mixed signals from folks thinking, well, it really doesn't feel like sunset, because It's not dark yet. I mean at night -- in the winter it's a little bit closer. In the summer it's a little bit further. So, sunset could be at 10:00 o'clock, but the sun actually isn't down until about 10:30 by most people. So, we can discuss those little nuances to make sure we are consistent. But to answer your question on deliveries it's different than sales. Little Roberts: Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Yeah. And you wouldn't be able to d eliver yours and knock on your neighbor's door. That would be the difference. But my -- I guess, yeah, the issue that I have a problem with is the gray area of sunset and -- and enforcement and the problems that that could cause. If somebody thinks it's past sunset and the sales person doesn't think that it's past sunset, would it be easier to just have a time and, you know, from September to March it's 6:00 o'clock and from April to -- through August it's 9:00 o'clock or something like that, rather than going with an ambiguous leaving it up to the eye of the beholder I guess. Coles: Madam Mayor, Members of the Council, Council Woman Milam, we discussed several different options, several different times. 9:00 o'clock was -- was thrown out there. 7:00 o'clock was proposed as a straight -- a time frame as well. We didn't consider looking at months as broken out. That's something -- if Meridian City Council February 21, 2017 Page 81 of 86 that's Council's desire we can -- we can do that as well, to see what that might look like. De Weerd: I think that's an excellent idea. I -- in the long days of summer I don't want someone knocking on my door at 9:00 o'clock at night and it's still light outside. So, I think that's a very good suggestion in -- in looking at it in those terms. Then they are -- they are absolute. Milam: Madam Mayor? And I wouldn't recommend breaking it down month by month, because that's just confusing. De Weerd: No. Milam: But you could do half a year, half a year, and -- yeah. In the winter at 7:30 -- at 7:00 o'clock is way -- I don't -- I'm getting ready for bed. De Weerd: You are? Milam: In the winter. It's way past dark. Not really. But you know what I mean. So, I think coming up with a -- a reasonable -- that you think is around sunset -- except for the summer, because, yeah, I don't want somebody knocking at my door at 10:00 o'clock at night, even if it's light out, so -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Okay. I have got a number of issues. The first -- okay. So, language says no person shall operate or act as a mobile sales unit in a residential zone and so Schwan's, for example, unless code defines a mobile sales unit as someone who participates in unsolicited sales activities then -- and maybe we have a separate definition for mobile delivery services or define sales as unsolicited or solicited -- some way that way. Beyond the language issue the question is if you have a no soliciting sign on your door , is somebody not allowed to knock on your door to sell you something? De Weerd: That's correct. Palmer: So, if that's the case, then, if you don't -- if you want people to knock on your door to sell you something, but you don't want them doing it after dark, I would suggest you put a sign out that says don't knock on my door -- no soliciting after dark or just no soliciting if you don't want it all together. I don't think it's the role of government to determine when somebody can knock on your door to sell you something. Let the person who owns the property decide that and put the proper signage to have that enforcement there and if it's -- if there is people Meridian City Council February 21, 2017 Page 82 of 86 violating it, then, that's why we have got police. If they are going to violate the sign, they are going to violate the hours. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for law enforcement, since they were brought up in the conversation or cited. Has Meridian Police Department ever cited anybody in the past five years for knocking on a door for a no solicitation sign? Basterrechea: No. Nary: Madam Mayor, Members of the Council, it's not -- there is no ordinance for that. That's a private -- that's a private choice. We don't have enforcement authority to go enforce that. Basterrechea: You can put up all the no soliciting signs you want, but, yeah, we can't enforce that. Palmer: Then -- Madam Mayor? Then I would be in favor putting in the code that if you have a sign saying don't knock on my door to try to sell me something, that that's enforceable, but I don't think determining hours for people that are willing to have them knock on their door is an appropriate decision for us to make. Basterrechea: I will make one comment. I will try to keep it to one. I guess I want to know how big of a problem has this been? Are we creating a time frame because we have received a couple of calls this year or has this been an ongoing issue? We haven't responded to many that I know of. De Weerd: That's a great question. Coles: And I can't speak, chief, to the previous years, I just know that we have received several phone calls and e-mails in our office this year about the winter months and after dark having someone knock on their door and wondering why are they allowed to knock on my door and sell something after -- after dark. Nary: So, Madam Mayor, Members of the Council, so I'm not comfortable with us enforcing no soliciting signs, because, again, those are private choices everybody can make and whether or not we want to criminalize that , that's a little bit more problematic. The reason I think the direction and thought was on this is we already require a license for people to sell things door-to-door, whether it's on foot or in a vehicle. So, that's the ice cream truck and that's the person selling whatever. So, we already require it that they have to have a license. It's not a large stretch to the limit when or how that's done in areas. It's not required. It Meridian City Council February 21, 2017 Page 83 of 86 certainly isn't mandatory and we haven't had it in place since we have had this ordnance in place for the last five years. If -- if you want us to just track the complaints and come back at a later time with some different suggestions of ways that we could address it, that's certainly an option as well. This was just a way to address the problem that we thought was the less intrusive method with a system that already exists, that they are required to get a license anyway. So, defining when they can continue to operate -- and it is defined in the code differently between orders and that they are filling orders and whether or not they are actually just selling things unsolicited door to door. So, we can do it any way you want. It's no big deal. But I would be more uncomfortable in trying to enforce no soliciting signs, because, again, that's a private choice. There is already trespassing in the code that applies in certain circumstances . If that's a method you want to use that's different, but a no soliciting sign really doesn't have force of law and it's not very comfortable for us to use that as a method. Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: Thanks, C.Jay, for trying to -- to serve our citizens that are calling with concerns. Let them know we have discussed it in Council and, hopefully, saw that it wasn't a big enough problem to make a code change and -- and give our law enforcement extra things to do at this time. Unless somebody disagrees. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I guess I will go on the record that I disagree for what it's worth. I appreciate bringing this up. I think it's a valid concern. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: We license these people, as Bill said, why -- why can't these rules and regulations just be stated on the -- on the license when they apply for that? I don't -- nobody likes to be bothered at night and stuff, but -- and if you -- we are licensing them and we are getting the money out of them and I'm sure we are not getting a hundred percent of the guys that are going door to door, but we are getting a majority of them, so I -- I appreciate this and I appreciate that we are worrying about the phone calls and the e -mails that come in, but let's do it in a -- we have already got a licensing. Let's make it on the license. Same way that a driver's license -- if you're able to drive at night, you got something on there that says you can't. Meridian City Council February 21, 2017 Page 84 of 86 De Weerd: I guess what they are asking is in order to put it on their soliciting license you have to have an ordinance that -- that gives that kind of detail. So, I don't know what to suggest at this point. Coles: Madam Mayor, Members of the Council, I think what I'm hearing -- and correct me if I'm wrong -- is perhaps we will continue to track more extensively to see if this becomes a larger issue that we need to bring back at a later date. De Weerd: I see people have an interest in -- in setting parameters, but I have it on the side. What does that side think? The right side? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: I think maybe if we had some more information about what the complaints specifically were. Are they at 7:00 o'clock or are they at 9:00 o'clock? I can see dark being a problem. I can see the verbiage being a problem. I can see at 7:00 o'clock you don't necessarily want somebody knocking on your door in the summer, but there is kids that are going to be sad if the ice cream truck can't come -- drive down the street. So, it seems like it just needs more details. De Weerd: The ice cream truck is not knocking on your door, though. Little Roberts: It says it can't be in a residential zone. He's out there trying to sell. Coles: It would apply to -- as currently stated, you're right, Council Member Little Roberts. De Weerd: That's so anti-American. Oh, I'm going to tell them the clerk said. Nary: So, Madam Mayor, Members of the Council, maybe if -- De Weerd: Mr. Nary. Nary: Thank you. Madam Mayor, Members of the Council, if -- it sounds like we need a little more homework and a little bit more information for you and maybe for your workshop in March we can bring some suggestions, as well as a little more detail, because I think you have raised what -- the concerns I think that we have talked about internally on trying to address the issue is that as many things seem very simple to do and they have a lot of ramifications because of it, so let's not propose -- we won't propose putting on something next week, we will bring something back at your March workshop with some more detail and some more options, if that sounds reasonable. Meridian City Council February 21, 2017 Page 85 of 86 Cavener: Sounds reasonable. De Weerd: Okay. Coles: Thank you. Item 11: Future Meeting Topics De Weerd: Item 11. Future meeting topics. I think we need more topics. Just a couple of upcoming events. For -- we hope you have an interest in -- the police department award ceremony is on Thursday evening at 6:30 at West Ada district offices or at the auditorium. The FFA, get up bright and early, appreciation breakfast at 6:00 a.m. -- starting at 6:00 a.m. at the Meridian Career Technical Center. Light My Fire Banquet at Riverside Hotel on Friday, February 24th, beginning at 5:30. If you have an interest, please, call Pam Orr. And MYAC Ignite Youth is on Monday, February 27th, at 6:00 p.m. at the Idaho Party Barn, so-- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I'd invite Council -- I believe March 4th is the Pipes and Drums Chili Feed over at the speedway. De Weerd: Absolutely. Cavener: Two weeks before. Make plans to attend. De Weerd: Make plans. Go taste some chili. Okay. If there is nothing further, I would entertain a motion to adjourn. Bird: So moved. Borton: Second. De Weerd: All those in favor? Aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 10:31 P.M. ;(AUDIO CO ON FILE OF THESE PROCEEDINGS) ® �3 6 7 1M VE E R 15 DATE APPROVED 6001JGiL lit Meridian City Council February 21, 2017 Page 86 of 86 ATTEST: / �� C. JAY COLES, MY CLERK EO i W \2� A.L ...I Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6A PROJECT NUMBER: H-2016-0128 ITEM TITLE: Tree Farm Subdivision Findings of Fact, Conclusions of Law for Approval for Tree Farm Subdivision (H-2016- 0128) by M3 Companies, LLC Located at 4740 W Chinden Blv MEETING NOTES u APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0128 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request to rezone a portion of property from R-2 (10.17 acres) to R-4, to rezone a portion of property from R-8 (33.84 acres) to R-4, to rezone a portion of property from R- 15 (.25 acres) to R-4, to rezone a portion of property from C-C (.27 acres) to R-8, to rezone a portion of property from R-15 (154 s.f.) to R-8, and for a preliminary plat consisting of 161 single- family residential lots and 15 common lots on 61.64 acres of land, located at 4740 W. Chinden Blvd, by M3 Companies, LLC. Case No(s). H-2016-0128 For the City Council Hearing Date of: February 7, 2017 (Findings on February 21, 2017) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of February 7, 2017, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of February 7, 2017, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 7, 2017, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of February 7, 2017, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0128 - 2 - 6. That the City has granted an order of approval of the annexation and preliminary plat request in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Division, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached staff report for the hearing date of February 7, 2017, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Rezone and Preliminary Plat is hereby approved per the conditions of approval in the attached staff report for the hearing date of February 7, 2017, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Six (6) Month Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City within six (6) months of the City Council granting annexation and/or rezone (UDC 11-5B-3D). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0128 - 3 - to be signed and returned to the City if filed prior to the end of the six (6) month approval period (UDC 11-5B-3F). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of February 7, 2017 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). H-2016-0128 - 4 - By action of the City Council at its regular meeting held on the ___________ day of ________________, 2017. COUNCIL PRESIDENT KEITH BIRD VOTED_______ COUNCIL VICE PRESIDENT JOE BORTON VOTED_______ COUNCIL MEMBER ANN LITTLE ROBERTS VOTED_______ COUNCIL MEMBER TY PALMER VOTED_______ COUNCIL MEMBER LUKE CAVENER VOTED_______ COUNCIL MEMBER GENESIS MILAM VOTED_______ MAYOR TAMMY de WEERD VOTED_______ (TIE BREAKER) Mayor Tammy de Weerd Attest: _______________________________ C. Jay Coles City Clerk Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney. By:__________________________________ Dated:________________________ City Clerk’s Office Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 STAFF REPORT Hearing Date: February 7, 2017 TO: Mayor and City Council FROM: Josh Beach, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2016-0128 – Tree Farm Subdivision I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, M3 Companies, LLC, has submitted a request for the following: Rezone a portion of property from R-2 (10.17 acres) to R-4 Rezone a portion of property from R-8 (33.84 acres) to R-4 Rezone a portion of property from R-15 (.25 acres) to R-4 Rezone a portion of property from C-C (.27 acres) to R-8 Rezone a portion of property from R-15 (154 s.f.) to R-8 A remainder of the property approximately 15.42 acres will remain as R-8 The applicant is also requesting a preliminary plat consisting of one hundred sixty one (161) single- family residential lots and fifteen (15) common lots on 61.64 acres of land. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed applications with the conditions listed in Exhibit B, based on the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on January 5, 2017. At the public hearing, the Commission moved to recommend approval of the subject RZ, and PP requests. a. Summary of Commission Public Hearing: i. In favor: Mark Tate, Drew Eggers, Tuck Ewing, Sam Johnson ii. In opposition: None iii. Commenting: Drew Eggers, Tuck Ewing, Sam Johnson, iv. Written testimony: None v. Staff presenting application: Josh Beach, Bill Parsons, vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. How utilities will be extended to and through this property and extended to the north. ii. Coordinating the construction of Black Cat on the west property line and determining where the road crosses the Phyllis Canal. c. Key Issues of Discussion by Commission: i. Whether the proposed amenities are sufficient for the development. ii. The applicant will need to go through the alternative compliance process in order to request a change in the amenity requirement. iii. The extension of utilities to the north of this property and the timing of doing so. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 iv. Should this project be moved forward to City Council without comments from ACHD on Tree Farm Way and Black Cat? d. Commission Change(s) to Staff Recommendation: i. Add condition 1.1.1d to read as follows: “The applicant shall obtain alternative compliance approval for the amenities prior to approval of the final plat for the first phase.” e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on February 7, 2017. At the public hearing, the Council approved the subject RZ and PP request. a. Summary of City Council Public Hearing: i. In favor: Mark Tate ii. In opposition: None iii. Commenting: Drew Eggers, Tuck Ewing iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Clint Dolsby, Warren Stewart, Caleb Hood b. Key Issues of Discussion by Council: i. The size of the force main that is in Basco Lane. ii. The potential to allow the applicant to receive building permits prior to utilities being in place and a signature on a final plat. c. Key Council Changes to Staff/Commission Recommendation i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval of File Number H-2016-0128 as presented in staff report for the hearing date of January 5, 2017 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to recommend denial of File Number H-2016-0128 as presented in staff report for the hearing date of January 5, 2017, for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Number H-2016-0128 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 4740 W. Chinden Blvd., in the SW ¼ of Section 22, Township 4N., Range 1W. B. Owners: Drew Eggers 2256 N. Waggle Place Meridian, ID 83646 C. Applicant: M3 Companies, LLC, (Mark Tate) Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 1087 W. River Street, Suite 310 Boise, ID 83702 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a rezone and a preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: December 19 and January 2, 2016 (Commission); January 20, 2017 (Council) C. Radius notices mailed to properties within 300 feet on: December 8, 2016 (Commission); January 13, 2017 (Council) D. Applicant posted notice on site(s) on: December 26, 2016 (Commission); January 30, 2017 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The land is undeveloped and the recent use has been agricultural. The property does not have any structures or appear to have had any improvements. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Phyllis Canal; Rural residential; Agricultural, zoned RUT (Ada County) 2. East: Single-family residential property in the Oak Leak and Spurwing Grove Subdivisions, zoned R-2 and R-8 respectively 3. South: Jayker Nursery, zoned C-C and R-15 4. West: Agricultural and residential, zoned R-8 C. History of Previous Actions: In 2006, the subject property was annexed as the Tree Farm (AZ-06-004 and AZ-06-050) and was granted approval with R-2, R-8, R-15, C-N and C-C zoning districts. A Development Agreement (DA) (#106151218) was executed upon annexation of the property. Several addendums to the DA have also been recorded (#107025555 and #107141993). In 2007, a third addendum to the DA was approved and recorded (#107141993) that realigned the zoning district boundaries consistent with the approved preliminary plat. In 2010, a development agreement modification (MDA-10-004) was approved that approved building elevations and a new concept plan that included a tennis facility as an amenity within a common lot contingent on the platting of the property. D. Utilities: 1. Public Works: Location of sewer: The sanitary sewer main intended to provide service to this development exists in S. Eagle Road. Location of water: Domestic water service to this development will be provided by Suez Water Idaho, formerly United Water of Idaho. Issues or concerns: None Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 E. Physical Features: 1. Canals/Ditches Irrigation: An irrigation ditch runs along the south and western property lines, which is managed by the Settlers Irrigation District. The ditch will be tiled, except for an open pond amenity. 2. Hazards: Staff is not aware of any hazards that exist on the property. 3. Flood Plain: There are no designated flood plains on the subject property. 4. Topography: This site is generally flat, except along the rim. VII. COMPREHENSIVE PLAN POLICIES AND GOALS This property is designated “Medium Density Residential” and “Low Density Residential” on the Comprehensive Plan Future Land Use Map. Medium density residential areas are anticipated to contain between three and eight dwellings per acre (see Page 20 of the Comprehensive Plan.). Low density residential areas are anticipated to contain up to three dwellings per acre (see Page 20 of the Comprehensive Plan.) The proposed preliminary plat includes 161 single-family lots on 61.64 acres for a total gross density of 2.61 dwelling units/acre. Even though the 2.61 dwelling units per acre is below the Comprehensive Plan designation for the “Medium Density Residential” portion, it is important to note that when this property was annexed, a specific concept plan for this entire Tree Farm area was approved by the City Council. The proposed preliminary plat is generally consistent with that concept plan for this portion of the overall annexation area. Thus, staff is of the opinion that the application is compliant with the recommended density for this area as shown on the conceptual plan. Furthermore, a step down in density is allowed by the Future Land Use Map as long as the change is within one “step” of the map designation (Low to Medium in this instance). The R-8 portion of the project is 15.42 acres of land on the west side of the parcel. This portion consists of 55 single-family homes. The approximate gross density for the R-8 portion of the project is 3.56 dwelling units per acre, which is well under the allowed density for the R -8 zoning district. The gross density for the R-4 portion of the project (which consists of 106 dwelling units on 46.22 acres) is 2.29 dwelling units per acre, which is well under the maximum density allowed for the R-4 zoning district. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics below policy): “Require street connections between subdivisions at regular intervals to enhance connectivity and better traffic flow.” (3.03.03C) The applicant’s proposed street lay-out is generally consistent with The Tree Farm Annexation. The street network proposed on the plat only allows for one public street connection for the entire development (W. Snow Cherry Street).W. Snow Cherry Lane alone is not adequate to provide access to this development. Due to the lack of connectivity, staff recommends that either the off- site section of N. Tree Farm Way or N. Black Cat Road be constructed with the first phase of development. Either of these connections will provide adequate connectivity for the proposed homes. In addition, the applicant will be required to provide stub streets to adjoining properties for future connectivity (one to the south and one to the west). Staff is generally supportive of the proposed street design and connections within this subdivision. “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) The applicant is proposing to construct 5-foot detached sidewalks along all of the proposed local Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 streets in the subdivision. N. Tree Farm Way, a collector street, will have a 5-foot sidewalk constructed on both sides. In addition, several micro-paths are proposed, to provide additional pedestrian connectivity to the surrounding area. The proposed sidewalks and pathways will enhance pedestrian connectivity in this area. “Require common area for all subdivisions.” (3.07.02F) The applicant has provided 6.17 acres (10%) of open space which meets the ten percent requirement of open space set forth in the UDC. “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The proposed rezone is consistent with the approved concept plan for The Tree Farm Annexation (AZ-06-004).The concept plan for the site encourages a range and mix of housing densities. This was taken under consideration with the annexation of the property. The zoning in place for the proposed subdivision is R-2 (low-density residential, and R-8 (medium density residential). The applicant is proposing to rezone the R-2 portion of the property (that is currently located in the north east corner of the property) to R-4, which with the request to step up density, is consistent with the City’s Comprehensive Plan. The request to rezone portion of the existing R-8 portion of the property to R-4 is also consistent with the comprehensive plan and the step down in density is allowed per the comprehensive plan. Staff finds the proposed plat is compatible with existing and planned residential development in the surrounding area. “Reduce the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage / backage roads.” (3.03.02N) The applicant has worked with the adjacent property owners and they have entered into an agreement to dedicate the Right-of-way required to construct N. Black Cat Road. “Protect and conserve existing waterways, groundwater, wetlands, wildlife habitat, air, soils, and other natural resources.” (5.01.01) Staff has concerns with the topography of the property as the future N. Black Cat Road crosses over the Phyllis Canal. The applicant will need to address this topography on their plat. This includes a requirement that a common lot be provided in the northwest corner of the plat adjacent to lots 46 and 47, Block 6. “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) The applicant will be required to provide a stub street to the south and to the west for future connectivity. After considering all of these factors staff believes that the proposed development is generally consistent with comprehensive plan. Based on the above analysis, staff finds that the proposed development is consistent with the comprehensive plan and recommends approval. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of the Residential Districts (R-4 and R-8): The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 range. B. Schedule of Use Control: Unified Development Code (UDC) 11-2A-2 lists single family detached housing as principally permitted uses in the R-4 and R-8 zoning districts. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC 11-2A-5 for the R-4 zoning district and 11-2A-6 for the R-8 zoning district. D. Landscaping: A 20-foot wide buffer is required to be constructed along N. Tree Farm Way and N. Black Cat Road in accord with the street buffer landscaping standards listed in UDC 11-3B-7C. E. Subdivision Design and Improvement Standards: The subdivision must comply with the subdivision design standards outlined in UDC 11-6C-3. F. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6. IX. ANALYSIS 1. Analysis of Facts Leading to Staff Recommendation: Rezone (RZ): The subject property is governed by a development agreement (DA) recorded as instrument #106151218. As mentioned earlier, the proposed rezone is generally consistent with the concept plan that was approved with The Tree Farm Annexation, and is generally consistent with the City’s Comprehensive Plan. Development Agreement (DA): As part of this application, staff is requiring that the applicant enter into a new development agreement for the property and be required to construct one of two off-site street improvements. These being either N. Tree Farm way to connect to the existing N. Tree Farm Way that is stubbed to the east of this property, or construction of N. Black Cat Road. Preliminary Plat: The proposed plat consists of one hundred sixty-one (161) building lots and fifteen (15) common lots on 61.64 acres of land. The R-4 and R-8 zoning districts are appropriate for the proposed development. The gross density for the subdivision is 2.61 d.u./acre. The R-8 portion of the project is 15.42 acres of land on the west side of the parcel. This portion consists of 55 single-family homes. The approximate gross density for the R-8 portion of the project is 3.56 dwelling units per acre, which is well under the allowed density for the R-8 zoning district. The gross density for the R-4 portion of the project (which consists of 106 dwelling units on 46.22 acres) is 2.29 dwelling units per acre, which is well under the maximum density allowed for the R-4 zoning district. The applicant will be required to make several modifications to the plat in order to meet UDC requirements. These changes include the following: Add a twenty (20) foot common lot adjacent to the western boundary of lots in the northwest corner of the plat (Lots 47 and 48, Block 6). Stub a street to parcels R7219170210 and S0421449000. Prior to Planning and Zoning Commission, provide a phasing plan. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-5 for the R-4 district and Table 11-2A-6 for the R-8 district. Staff has reviewed the proposed plat and found it to be in compliance with the R-4 and R-8 dimensional standards. Block Length: The plat is required to comply with the block length standards listed in UDC 11- 6C-3F. Staff has reviewed the proposed plat and found it to be in compliance with the aforementioned standards. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 Common Drives: There are three common driveways proposed. The applicant is proposing Lots 22-24 of Block 1, to take access from a common driveway, Lots 64, 65 and 67-69, Block 6 to take access from a common driveway, and lots 8, 9 and 26-28, Block 6 from a common driveway. Per UDC-11-6C-3D, common driveways shall serve a maximum of (6) dwelling unit. For any plats using a common driveway, the setbacks, building envelope, and orientation of the lots and structures shall be shown on the preliminary plat and/or as an exhibit with the final plat application. The applicant shall provide the required exhibits with the submittal of a final plat application. One of the common driveways (Lot 10, Block 6) will be used as an emergency access and will have bollards to limit vehicular access to emergency personnel and will have no parking signs. Access: Access to this development will be provided from W. Snow Cherry Street, N. Tree Farm Way, (a portion of which has been constructed with Spurwing Greens Subdivision) and the future construction of N. Black Cat Road. The applicant has discussed the extension of N. Black Cat Road and N. Tree Farm Way with the adjacent property owner and with representatives of ACHD. Staff has not yet received a staff report from ACHD. There is a scheduled ACHD hearing for this project that is scheduled for January 25th, 2016. City staff anticipates a staff report from ACHD prior to that hearing. Without the requirements of ACHD, staff feels that in order to provide adequate access to the development, that the applicant be required to either construct the remaining portion of N. Tree Farm way (a portion of which is located off-site) or N. Black Cat Road with the first phase of development in order to provide access to the proposed subdivision. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. Landscaping, Open Space and Amenities: The applicant is proposing 6.17 acres (10%) of open space for the development. The applicant is also proposing to include one amenity (plaza). Based on the acreage of the plat, the applicant is required to provide two (2) additional amenities that meet the requirements of UDC 11-3G and that details of this amenity are provided at the Planning and Zoning Commission hearing. The landscape plan also depicts a 20 foot landscape buffer along N. Tree Farm Way and N. Black Cat Road with the exception of the northwest corner. The applicant shall revise the landscape plan to provide the common lot and required landscape buffer in that area in accord with UDC 11-3B-7C. Existing Trees: The applicant is responsible to mitigate all existing healthy trees 4-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement in accord with UDC 11-3B-10. The applicant will need to contact the City Arborist if any trees are to be removed. Fencing: The developer is responsible for constructing fences abutting pathways and common open space lots to distinguish common from private areas; fencing details should be included with the final plat application in accord with the standards listed in UDC 11-3A-7A.7. Any future fencing proposed for the development must comply with the fencing regulations set forth in UDC 11-3A-7. Pressurized Irrigation (PI): The City of Meridian requires that pressurized irrigation (PI) systems be supplied by a year-round source of water. The applicant shall be required to utilize any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. An Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 underground, pressurized irrigation system is required to be installed in accordance with UDC 11- 3A-15. Building Elevations: The submitted elevations depict a mix of building materials, decorative window and door trim, decorative corbels, covered entries, and stone wainscot consistent with the surrounding developments. Staff is of the opinion the future single-family homes will complement the existing homes in the area and demonstrate high quality materials (see Exhibit A.4). The rear and/or side of structures that face N. Tree Farm Way and N. Black Cat Road shall incorporate articulation through changes in two or more of the following: modulation (e.g. – projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. In accord with the Findings contained in Exhibit D, Staff recommends approval of the proposed preliminary plat request for this site. Staff has included comments and recommended conditions from other City departments in Exhibit B of this report. X. EXHIBITS A. Drawings/Other 1. Vicinity Map 2. Proposed Preliminary Plat (dated: 12/19/16) 3. Proposed Landscape Plan (dated: 10/28/16) 4. Conceptual Building Elevations B. Agency & Department Comments/Conditions C. Required Findings from Unified Development Code Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 A. Drawings 1. Vicinity Map Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 2. Proposed Preliminary Plat (dated: 12/19/16) Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 3. Proposed Landscape Plan (dated: 10/28/2016) Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 4. Conceptual Building Elevations Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval and the acceptance of a final plat application, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the City within six months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. The applicant shall construct either N. Tree Farm Way (the off-site section as well as the proposed section included on this plat) or N. Black Cat Road with phase one of the development. b. Future development of this site shall be consistent with the preliminary plat, landscape plan and building elevations attached in Exhibit A and the revisions noted in the staff report. c. The applicant shall comply with the submitted home elevations attached in Exhibit A.4. The rear and/or side of structures that face N. Tree Farm Way and N. Black Cat Road shall incorporate articulation through changes in two or more of the following: modulation (e.g. – projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. d. The applicant shall obtain alternative compliance approval for the amenities prior to approval of the final plat for the first phase. 1.1.2 The preliminary plat, dated 12/19/16, is approved with the following changes: a. The applicant shall provide two (2) stub streets, one (1) to parcel #R7219170210 from N. Tree Farm Way and one (1) to parcel # S0421449000 from N. Black Cat Road. b. The applicant shall provide a twenty (20) foot common lot adjacent to the western boundary of Lots 47 and 48 of Block 6. This lot shall be vegetated in accord with UDC 11-3B-7. c. Bollards and no parking signs shall be installed on common driveway Lot 10, Block 6 which will serve as an emergency access. d. Prior to the Planning and Zoning Commission hearing, the applicant shall provide a phasing plan. 1.1.3 The landscape plan included in Exhibit A.3, dated 10/28/16, is approved with the following changes: a. Prior to the Planning and Zoning Commission, the applicant shall provide detail for all proposed amenities as well as for two (2) additional amenities that meet the requirements of UDC 11-3G. b. Fencing adjacent to all pathways and common open space shall meet the requirements of UDC 11-3A-7. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 1.1.4 An exhibit depicting the setbacks, building envelope and orientation of lots and structures shall be submitted with the final plat application. Include note on the final plat that addresses access across the lots and the responsible party for maintenance of the common driveways. 1.1.5 Prior to the Planning and Zoning Commission, the applicant shall provide a phasing plan for the development. 1.1.6 Because homes on lots that back-up to public streets such as N. Tree Farm Way and N. Black Cat Road (Lots 2-8, Block 1, Lots 2-7 and 8-17, Block 2, Lots 68-77, Block 6, and Lots 47 and 48, Block 7) will be highly visible; the side of any structure that faces the public street on these lots shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-4 and R-8 zoning districts listed in UDC Tables 11-2A-5 and 11-2A-6. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. The applicant shall provide a waiver from the applicable irrigation district that the property does not have water rights and/or water delivery to the subject property with the submittal of a final plat application. 1.2.5 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.6 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single-family dwellings. 1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. 1.2.8 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.9 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.10 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 1.3.5 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.6 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B- 7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11 -3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro- paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found on the city of meridian Public Works Department’s website at http://www.meridiancity.org/public_works.aspx?id=272. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The subdivision needs another access to Chinden or through the subdivision via N. Tree Farm Way. 4. FIRE DEPARTMENT 4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10’. f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.5 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outsid e and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 4.6 Requirements for dead-end fire apparatus access roads that are between 500’-750’ in length are as follows: 1) Roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface of 26-feet in width available at all times and shall have no parking; 2) Streets less than 32-feet in width shall have no parking on one side; and 3) Streets more than 39- feet in width shall be allowed to have parking on both sides. These measurements shall be based on the drivable surface dimension. Special approval is required for access roads over 750’ in length per International Fire Code Table D103.6.1. and D103.6.2. The roadway shall be able to accommodate an imposed load of 75,000 GVW. 4.7 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.9 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13’6 as set forth in International Fire Code Section 503.2.1. 4.10 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide a stub street to the property to the (west/east/north/south). 4.11 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2. 4.12 The fire department requests that any future signalization installed as the result of the development of this project be equipped with Opticom sensors to ensure a safe and efficient response by fire and emergency medical service vehicles. The cost of this installation is to be borne by the developer. (National Fire Protection Std 1141 Section 5.2.11.1) Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 4.13 All portions of the buildings located on this project must be within 150’ of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. 4.14 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection Standard 1141, Section A5.2.18. 5. REPUBLIC SERVICES 5.1 Republic Services wants to ensure that the garbage totes get to the curb for pickup. 6. PARKS DEPARTMENT 6.1 Parks Department has no comments 7. ADA COUNTY HIGHWAY DISTRICT 7.1 A staff report from ACHD has not yet been received. Required Findings from Unified Development Code 1. REZONE FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant the rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to rezone the subject property to the R-4 and R-8 zoning districts consistent with the adjacent Medium Density Residential and Low Density Residential land use designations. Therefore, Council finds the amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII above). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Council finds that the proposed map amendment to the R-4 from R-2, R-8, and R-15 and to the R-8 from C-C and R-15 zoning districts is generally consistent with the purpose statement of the district. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. Council considered any oral or written testimony that was provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. Exhibit A Tree Farm Subdivision H-2016-0128 PAGE 19 c. The annexation (as applicable) is in the best of interest of the City (UDC 11-5B-3.E). Not applicable. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat with 161 building lots is in substantial compliance with the adopted Comprehensive Plan. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Council relies upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. Council considered any public testimony that was presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems. f. The development preserves significant natural, scenic or historic features. Council is unaware of any natural, scenic or historic features on this site. Therefore, Council finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. Council should reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance. Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6B PROJECT NUMBER: H-2016-0136 ITEM TITLE: Laurel's Townhomes Final Order for Laurel's Townhomes (H-2016-0136) by Scott Noriyuki, Northside Management Located 2116 S. Accolade Avenue MEETING NOTES u APPROHO Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LAUREL’S TOWNHOMES – FP (H-2016-0136) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 7, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF TWENTY (20) RESIDENTIAL BUILDING LOTS AND SIX (6) COMMON AREA LOTS ON 1.38 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR LAUREL’S TOWNHOMES. BY: SCOTT NORIYUKI, NORTHSIDE MANAGEMENT APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2016-0136 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on February 7, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING LAUREL’S TOWNHOUSES SUBDIVISION, A RESUBDIVISION OF LOT 1, BLOCK 4, GRAMERCY SUBDIVISION NO. 1, LOCATED IN THE SW ¼ OF THE NE ¼ OF SECTION 20, TOWNSHIP 3N., RANGE 1E., B.M. MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 12/19/2016, by GREGARY G. CARTER, PLS, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LAUREL’S TOWNHOMES – FP (H-2016-0136) Page 2 of 3 SHEET 1 OF 3,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 7, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Scott Noriyuki, Northside Management, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be Piled. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of [&6WGt/l , 2017. \�Go�QpRATEO g� I w Attest: m �IAIV C.Jay42oles City Clerk By: Tammy de erd Mayor, Ci of Meridian Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: (f - -�q Y co6e / Dated: �Z 3�1-/ l6 7 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LAUREL'S TOWNHOMES — FP (H-2016-0136) Page 3 of 3 EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 1 STAFF REPORT Hearing Date: February 7, 2017 TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Laurel’s Townhomes (H-2016-0136) I. APPLICATION SUMMARY The applicant, Scott Noriyuki, Northside Development, has applied for approval of a final plat (FP) consisting of twenty (20) residential lots and six (6) common lots on approximately 1.38 acres of land in the R-15 zoning district. II. STAFF RECOMMENDATION Staff recommends approval of the final plat application subject to the conditions noted below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2016-0136 as presented in the staff report for the hearing date of January 24, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2016-0136 as presented during the hearing on January 24, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2016-0136 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 2116 S. Accolade Avenue in the northeast ¼ of Section 20, Township 3 North, Range 1 East. B. Applicant: Scott Noriyuki, Northside Development 6810 Fairhill Place Boise, Idaho 83714 C. Owner: CBH Homes 1977 E. Overland Road Meridian, Idaho 83642 EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 2 D. Representative: Scott Noriyuki, Northside Development 6810 Fairhill Place Boise, Idaho 83714 V. STAFF ANALYSIS The proposed final plat consists of 20 residential building lots and 6 common lots on approximately 1.38 acres of land in the R-15 zoning district. The gross density for this development is 14.96 dwelling units per acre. A total of 0.225 of an acre (or 16.29%) of land is proposed as open space consisting of on open space lot for a micropath and local street buffers. Because the number of building lots and the amount of common open space is the same, staff finds the proposed plat to be in substantial compliance with the approved preliminary plat as required by UDC11-6B-3C.2. VI. SITE SPECIFIC CONDITIONS 1. The applicant is to meet all terms of the approved annexation (AZ-06-021; Development Agreement #106141056), preliminary plat (PP-07-018), development agreement modification (MI-07-015; #108022888), rezone (RZ-07-016) and a conditional use permit (CUP-07-018) for this development. 2. The applicant has until October 11, 2018, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Revise the final plat prepared Gregory G. Carter on 1/17/17, included in Exhibit C, prior to signature on the final plat by the City Engineer, as follows: a. Note #8: Revise the note to reflect the recorded instrument numbers of the development agreement and amended agreement for this development (i.e. #106141056 and #108022888). The instrument numbers shown are for the Accolade project. b. Note #10: Modify note to exclude the 30’ wide private driveway as it is now an alley and public right-of-way. c. Remove the name (E. Centerfield St.) depicted for the east/west alley as alleys are not named. d. The scale on the plat is not 1”=20’ as shown; revise accordingly (it appears to be 1”=30’). 5. “Revise the landscape plan, prepared by South Landscape Architecture on 6/22/16, included in Exhibit D, as follows: a. Revise the landscape plan so that it’s consistent dimensionally with the final plat shown in Exhibit C. b. Include a minimum 5-foot wide sidewalk along the west side of Laurel Street in accord with UDC 11-3A-17. c. Update the information (total lots, common/open space lots, zoning, common lot/open space, percentage, etc.) in the Site Development Features table; and the City Requirements Pre-Plat table (i.e. acreage of dedicated open space and roadway landscape buffers). Also, revise the graphic depictions for street frontages and trees required/proposed as necessary. EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 3 6. No Parking signs shall be erected along Laurel Street to prohibit on-street parking. 7. The proposed townhomes shall be constructed to substantially conform to the elevations submitted with H-2016-0065 and comply with the design standards listed in the Architectural Standards Manual. 8. All fencing shall be installed in accordance with UDC 11-3A-7. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. 9. Stormwater integration facilities shall comply with the standards listed in UDC 11-3B-11C. 10. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information. 11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 12. Prior to the issuance of a building permit, the final plat shall be recorded. 13. Construction of the alley is required to comply with the standards listed in UDC 11-6C-3B.5. 14. Applicant shall establish new water services from the existing water mains along the outside perimeter of development. Eliminate water main in alley and abandon unused water stubs per pre- plat conditions. 15. Applicant shall establish new sewer services to each individual lot in standard locations, and abandon existing services that are not correctly placed for lot configuration per pre-plat conditions. 13. A street light plan will need to be submitted for review with the civil plans. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 4 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features compl y with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 5 set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity/Zoning Map B. Approved Preliminary Plat (dated: 8/25/16) C. Proposed Final Plat (dated: 1/17/17) D. Proposed Landscape Plan (dated: 6/22/16) EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 6 Exhibit A – Vicinity/Zoning Map 2020 2867 2131 3015 3085 1965 3175 3067 2289 3135 2257 1875 30001800 29 6 3 2450 1736 1718 2069 16301626 1720 2667 25 4 8 25 2 8 25 4 3 25 5 1 26 2 9 26 7 7 2490 2283 25 8 2 25 5 6 25 4 0 1998 2410 2428 2452 2582 2570 2343 1 9 6 4 20 2 7 20 1 5 20 3 3 19 8 7 2470 2101 21 1 0 21 2 9 20 5 7 21 1 1 2583 2578 2317 1773 18 0 5 20 0 2 20 2 8 2453 20 7 6 20 5 8 20 8 6 2614 2525 23 6 5 23 8 7 19 8 6 1618 1615 3 0 2 5 29 1 0 3 0 1 0 29 1 5 27 6 4 26 8 6 26 6 0 26 9 9 26 3 7 25 2 3 2530 2510 2521 2537 2 3 8 2 24 2 2 2365 2389 2685 2246 26332626 3 0 2 2 28 1 0 27 0 2 28 8 1 28 7 1 2 5 8 7 2596 26 9 6 27 2 8 2746 2658 2671267 2 2650 2036 19 8 9 2354 2268 2273 2962 3006 2245 2685 2991 3037 3041 2524 29 1 7 3030 2 9 9 7 29 3 5 28 5 0 27 3 0 26 3 8 2592 2570 28 9 3 28 3 2 28 9 2 27 2 9 2518 2680 28 2 8 2603 26 4 5 26 5 9 26 9 3 1657 2463 2541 2111 1925 20 2 6 20 4 8 2427 2401 21 5 4 2178 2579 2472 248 8 23 6 4 1828 20 0 2 2000 2312 2290 2236 2000 18 0 5 26082605 2609 2661 3044 29 3 6 29 1 8 2520 2500 28 6 3 27 9 8 28 7 0 26 8 5 26 5 9 27 6 8 2630 2601 2400 2 3 9 6 24 6 6 24 8 8 2235 2321 2950 1940 3077 29 4 9 1937 1869 1751 2965 1789 2015 2989 3 0 4 5 3 0 2 3 2275 2971 2998 2845 3055 1935 1620 2201 26 1 1 1710 25 1 2 25 1 9 25 8 1 1623 1725 2750 1860 1874 0 2116 2603 25 7 4 25 6 7 1631 1902 1861 1911 2009 2543-2549 19 9 1 20 0 2 20 0 3 20 2 9 2447 22 0 1 2568 2211 2292 19 8 0 20 5 0 2244 2471 2124 2065 2617 2606 2592 2571 2330 19 7 7 20 4 9 20 2 8 21 3 2 2551 20 8 5 21 7 7 2320 23 4 2 23 8 6 2035 1931 2320 2650 3049 2630 3 0 0 7 26842681 27 8 8 26 0 6 28 9 9 25 8 8 28 4 9 27 6 1 26 3 6 2645 2629 26 7 3 26502684 2683 2686 2678 2625 29 3 0 2 9 6 0 2 9 9 0 28 0 9 28 4 8 26 0 1 2586 2511 2585 2627 2677 24 1 0 24 4 4 19 7 8 1997 1848 17 5 9 1833 2131 2264 2150 3010 2951 3017 29 5 5 2649 3028 30203012 2502 3 0 0 0 2 9 6 4 27 9 7 28 9 8 28 7 4 2501 2570 26 8 4 2587 27 9 0 2602 2491 2347 1643 1715 1916 1873 25 3 7 25 7 5 20 0 1 19 8 6 2494 2516 26 2 6 2615 2247 2557 2400 19 8 5 2045 1797 1857 2515 2652 2961 2484 3066 30393 0 2 1 2 9 6 3 28 9 6 28 7 2 28 3 4 2554 28 3 9 28 1 5 28 5 6 28 3 3 2 5 5 5 26 5 8 27 6 0 2533 2647 2694 2455 24 7 3 23 6 8 2400 L-O L-O L-O TN-R R-15 C-C RR R1 R-4 C-C R-40 C-G E Overland Rd S E a g l e R d EGoldstone Dr ECopperPoint Dr S C e l e b r a t i o n A v e S M i l l e n n i u m W a y S T a g i s h W a y S B r a n d y s J e w e l A v e S B a s i n C r e e k A v e E BlueTickSt E Goldstone St E Easy JetDr S Z i m s P l S R e d C l o u d A v e S B u r g d o r f W a y S H o o d Ra n c h P l E Green Canyon D r S H o o d R a n c h A v e S Brandys Je w elAve S S l a t e C r e e k A v e E T h r e e B a r s D r E Easy Jet St E Th r e e B a r s D r E Blue Horizo n D r E Gala Ct E Party Jet St S L o f t u s W a y E Copper Point St E Blue Tick St E Gala St E Three Bars Dr E Griffon St S L u x u r y L n E Tarpon Dr S T a g i s h W a y E Indian Creek Dr S G o l d B a r W a y S A c c o l a d e A v e S W e l l s A v e S W e l l s A v e S B o n i t o W a y EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 8/25/16) EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 8 Exhibit C – Proposed Final Plat (dated: 1/17/17) EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 9 Exhibit D. – Proposed Landscape Plan (dated: 6/22/16) EXHIBIT A Laurel’s Townhomes – FP H-2016-0136 PAGE 10 Sonya Allen EXHIBIT B From: Scott Noriyuki <scott@northsidemgt.com> Sent: Thursday, January 19, 2017 4:23 PM To: Sonya Allen Cc: Machelle Hill; lacy Jones; Charlene Way; Barbara Shiffer Subject: Response To Staff Report - FP H-2016-0136 - Laurels Townhouses Sub Sonya - Please consider this email as formal receipt and agreement with the Final Plat Staff Report as well as all Site Specific and General Conditions for the Laurels Townhouses Subdivision. Thank you and please feel free to call or email anytime with questions. Scott Noriyuki (208) 230-1202 scott@northsidemgt.com Meridian City Council Meeting DATE: February 21, 2016 ITEM NUMBER: 6C PROJECT NUMBER: H-2017-0002 ITEM TITLE: Baraya Subdivision No. 2 Final Order for Baraya Subdivision No. 2 (H-2017-0002) by Schultz Development, LLC Located 3935 W. Franklin Road MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BARAYA SUBDIVISION NO. 2 (H-2017-0002) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 7, 2017 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF FORTY EIGHT (48) SINGLE-FAMILY RESIDENTIAL BUILDING LOTS AND THIRTEEN (13) COMMON AREA LOTS ON 11.6 ACRES OF LAND IN THE R-8, R-15 AND R-40 ZONING DISTRICTS FOR BARAYA SUBDIVISION NO. 2 BY: SCHULTZ DEVELOPMENT, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0002 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on February 7, 2017 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING BARAYA SUBDIVISION NO. 2, LOCATED IN THE NE ¼ OF THE NW ¼ OF SECTION 15, TOWNSHIP 3N., RANGE 1W., B.M., MERIDIAN, ADA COUNTY, IDAHO, 2017, HANDWRITTEN DATE: 1/12/2017, by GREGORY G. CARTER, PLS, SHEET ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BARAYA SUBDIVISION NO. 2 (H-2017-0002) Page 2 of 3 1 OF 5,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 7, 2017, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Matt Schultz, Schultz Development, LLC, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of n)&'ry , 2017. City Clerk By: Tammy de erd Mayor, Ciof Meridian Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: C - � co G& Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BARAYA SUBDIVISION NO. 2 (H-2017-0002) Page 3 of 3 EXHIBIT A Baraya Sub 2 FP H-2017-0002 1 STAFF REPORT MEETING DATE: February 7, 2017 TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Baraya Subdivision No. 2 – FP H-2017-0002 I. APPLICATION SUMMARY The applicant, Schultz Development, LLC, has applied for a final plat (FP) consisting of 48 single- family residential building lots and 13 common area lots on 11.6 acres of land in the R-8, R-15 and R- 40 zoning districts for the second phase of Baraya Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Baraya Subdivision No. 2 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2017-0002 as presented in the staff report for the hearing date of February 7, 2017, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2017-0002, as presented during the hearing on February 7, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2017-0002 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located at 3935 W. Franklin Road, in the NE ¼ of Section 15, T. 3N., R. 1W. B. Applicant: Schultz Development, LLC P.O. Box 1115 Meridian, Idaho 83680 C. Owner: Endurance Holdings, LLC 1977 E. Overland Rd. Meridian, ID 83642 EXHIBIT A Baraya Sub 2 FP H-2017-0002 2 D. Representative: Matt Schultz, Schultz Development, LLC P.O. Box 1115 Meridian, ID 83680 V. STAFF ANALYSIS The proposed final plat depicts 48 single-family residential detached building lots and 13 common/other lots on 11.6 acres of land. The majority of the site is zoned R-15 with a small portion zoned R-8 (Lots 21 & 22, Block 3 and right-of-way) and R-40 (right-of-way). The gross density of the proposed plat is 4.14 dwelling units (d.u.) per acre with a net density of 9.63 d.u. per acre. The applicant is proposing 1.85 acres of common area in this phase consisting of street buffers and parkways with pathways as amenities. Two final plats were previously approved for the first and second phases of this development but were not recorded and have been withdrawn (FP-07-030 and FP-07-031). The subject final plat is proposed as the second phase of development. Staff has reviewed the proposed final plat for substantial compliance with the proposed preliminary plat (PP-06-062) and found there to be 3 fewer building lots shown on the final plat than approved on the preliminary plat. Because the number of buildable lots is fewer and common open space has increased slightly, staff deems the final plat to be in substantial compliance with the preliminary plat as required by UDC11-6B-3C.2. Note: The development agreement for this property requires a minimum of 334 single-family dwellings to be constructed on the R-8 and R-15 portion of the site. The first phase included 47 dwellings and this phase includes 48 dwellings for a total so far of 95 dwellings, which is a total of 4 fewer dwellings than originally proposed. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation (AZ-06-061), development agreement (Inst. No. 107123289), preliminary plat (PP-06-062) and time extension (TE-09-015; TE-11-001; TEC-13-001) applications approved for this site. 2. The applicant shall obtain the City Engineer’s signature on the final plat by September 26, 2018, in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Bailey Engineering, Inc., stamped on 1/12/2017 by Gregory G. Carter, shall be revised as follows: a. Note #10: Include the recorded instrument number for the NMID easement. b. Note #13: Include the recorded instrument number for the ACHD easement. c. Note #14: Lot 19, Block 3 contains a pressurized irrigation pump station and is hereby to be granted to Nampa & Meridian Irrigation District for ownership. 5. The landscape plan prepared by Breckon Land Design Inc. dated 1/12/17, shall be revised as follows: a. Include calculations in the Landscape Requirements table for the street buffer along S. Umbria Hills Way, a collector street. EXHIBIT A Baraya Sub 2 FP H-2017-0002 3 6. The common driveway proposed on Lot 36, Block 3 shall be constructed in accord with the standards listed in UDC 11-6C-3D. 7. The alley shall be constructed in accord with the standards listed in UDC 11-6C-3B-5. 8. All fencing installed on the site shall be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 10. Future homes constructed in this phase shall be consistent with t he approved elevations and design guidelines contained in the development agreement for Baraya Subdivision. The rear elevations of homes visible from public streets and open spaces shall also be subject to these guidelines (i.e. Lots 37, 38, 41-47, 21, and 23-35, Block 3). 11. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 12. Applicant shall connect the water main in W. Peak Cloud Place to the main in S. Umbria Hills Way to avoid a dead end main, as shown in construction plans. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. EXHIBIT A Baraya Sub 2 FP H-2017-0002 4 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho EXHIBIT A Baraya Sub 2 FP H-2017-0002 5 Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity/Zoning Map B. Preliminary Plat (dated: 1/12/07) C. Proposed Final Plat (dated: 1/12/17) D. Proposed Landscape Plan (dated: 1/12/17) E. Exhibit Map for Lots Accessed by a Common Driveway (Lots 34-35, Block 3) EXHIBIT A Baraya Sub 2 FP H-2017-0002 6 Exhibit A – Vicinity/Zoning Map EXHIBIT A Baraya Sub 2 FP H-2017-0002 7 Exhibit B – Preliminary Plat (dated: 1/12/07) EXHIBIT A Baraya Sub 2 FP H-2017-0002 8 Exhibit C – Proposed Final Plat (dated: 1/12/17) EXHIBIT A Baraya Sub 2 FP H-2017-0002 9 EXHIBIT A Baraya Sub 2 FP H-2017-0002 10 Exhibit D – Proposed Landscape Plan (dated: 1/12/17) EXHIBIT A Baraya Sub 2 FP H-2017-0002 11 EXHIBIT A Baraya Sub 2 FP H-2017-0002 12 EXHIBIT A Baraya Sub 2 FP H-2017-0002 13 Exhibit E: Exhibit Map for Lots Accessed by a Common Driveway (Lots 34-35, Block 3) Sonya Allen From: Sonya Allen Sent: Thursday, February 02, 2017 2:33 PM To: Barb Shiffer; C. Jay Coles; Charlene Way; Machelle Hill Cc: Matthew Schultz Subject: FW: Baraya Sub. 2 - FP H-2017-0002 Staff Report for 2/7 Council Mtg - Applicant Response Please put this item on the consent agenda for 2/7. Thxl From: Matthew Schultz Sent: Thursday, February 02, 2017 2:25 PM To: Sonya Allen Cc: Greg Carter; Kevin Craig Subject: RE: Baraya Sub. 2 - FP H-2017-0002 Staff Report for 2/7 Council Mtg thanks Sonya... everything looks good! please keep us on the consent agenda. Matt Schultz (208) 880-1695 On Thu, Feb 2, 2017 at 2:18 PM, Sonya Allen <sallengmeridiancit�org> wrote: Meridian City Council Meeting DATE: February 21, 2016 ITEM NUMBER: 6D PROJECT NUMBER: H-2017-0003 ITEM TITLE: Shallow Creek Final Order for Shallow Creek (H-2017-0003) by A Team Land Consultants Located Southeast Corner of S. Locust Grove Road and E. Franklin Road MEETING NOTES c✓ PHOWD Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT MODIFICATION FOR SHALLOW CREEK SUBDIVISION H-2017-0003 Page 1 of 2 BEFORE THE MERIDIAN CITY COUNCIL C/C FEBRUARY 7, 2017 IN THE MATTER OF THE REQUEST FOR A MODIFICATION TO SHALLOW CREEK FINAL PLAT TO ALLOW THE ISSUANCE OF BUILDING PERMITS PRIOR TO SIGNATURE ON A FINAL PLAT. BY: STEVE ARNOLD, A TEAM CONSULTING APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2017-0003 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT MODIFCATION This matter coming before the City Council on February 7, 2017, upon the Applicant’s submittal of a final plat modification application pursuant to Unified Development Code (UDC) Table 11-5A-2 and the Council finding that the Administrative Review is complete by the Planning Division, to the Mayor and Council, and the Council having considered the requirements of the modifications, the Council takes the following action: IT IS HEREBY ORDERED THAT: The above named applicant is granted approval to modify the Shallow Creek Subdivision final plat to allow issuance of building permits prior to signature on the final plat, subject to the conditions of approval in the attached Staff Report for the hearing date of February 7, 2017, incorporated by reference. Attached: Staff Report for the hearing date of February 7, 2017 By the action of the City Council at its regular meeting on the �_ day of F-66 twir y , 2017. DATED this ? day of TL6ftc� V , 2017 Attest: C. ky Cols ity Clerk 0�wn. Cif v of o w !01AN� SEAL Mayor T 1 y de Weerd Copy served upon the Applicant, Planning Department, Public Works Department, and City Attorney. BY: C ' T Y 6 Z4� Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT MODIFICATION FOR SHALLOW CREEK SUBDIVISION H-2017-0003 Page 2 of 2 Exhibit A Shallow Creek H-2017-0003 - 1 - STAFF REPORT Hearing Date: February 7, 2017 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner (208) 884-5533 SUBJECT: H-2017-0003 – Shallow Creek I. APPLICATION SUMMARY The applicant, A Team Land Consultants, has requested approval of a modification to the Shallow Creek final plat to allow the issuance of building permits prior to the recording of a final plat. II. STAFF RECOMMENDATION Staff recommends approval of the subject application subject to the modifications listed in Exhibit A. III. PROPOSED MOTION Approval After considering all Staff, Applicant, and public testimony, I move to approve File Number H-2017- 0003, as presented during the hearing on February 7, 2017. Denial After considering all Staff, Applicant, and public testimony, I move to deny File Number H-2017- 0003, as presented in the staff report for the hearing date of February 7, 2017, for the following reasons: (You should state specific reasons for denial.) Continuance After considering all Staff, Applicant, and public testimony, I move to continue File Number H-2017- 0003 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance) IV.APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the southeast corner of S. Locust Grove Road and E. Franklin Road in the NW ¼ of Section 17, Township 3N., Range 1E. (Parcel No. S1117223430) B. Applicant/Representative: Steve Arnold, A Team Consulting 1785 Whisper Cove Avenue Rupert, ID 83709 C. Owner: BCS Properties, LLC 506 6th Street Meridian, ID 83642 D. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS The subject application is for a modification to the final plat. By reason of the provisions of the Meridian City Code Title 11, Chapter 5, the City Council is the decision making body on this matter. Exhibit A Shallow Creek H-2017-0003 - 2 - A public meeting is required to be held for this type of application. VI. LAND USE A. Existing Land Use(s): The site is currently vacant undeveloped property. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: Pasture, County residence and undeveloped commercial property, zoned RUT and C-G South: LDS Stake Center, zoned C-N East: County residences and pasture, zoned RUT West: Single family residence and ACHD drainage pond, zoned R-40 C. History of Previous Actions: In 2014, the property was approved for annexation nd zoning, a preliminary plat for 18 building lots and two common lots, and for a conditional use permit to construct a multi- family development consisting of 17 four-plex struxctures, totaling 68 dwelling units. In 2015 a final plat was approved for the property. In 2016, the applicant request to modify the final plat and to modify the conditional use permit to reduce the density and the unit count for the multi-family project. VII. STAFF ANALYSIS The applicant requests approval to obtain building permits prior to the recording of a final plat for Shallow Creek Subdivision. This modification is requested to allow the applicant to get started on construction of the multi-family development (16 four-plexes and 1 clubhouse), as it will take several months to get the final plat recorded. In order to proceed with the modification as proposed by the applicant, final plat site specific condition #6 needs to be revised as follows: 6. The applicant shall obtain CZC and administrative design review approval and record the final plat prior to applying for a building permit for any and all structures within this development. No Certificates of Occupancy shall be permitted on the subject property until the Final Plat is recorded. The issuance of these permits shall be after the satisfactory completion of the following prerequisite items: a) The domestic water system shall be installed, tested, and activated so that fire hydrants are available during construction. b) The sanitary sewer system shall be installed and tested. c) At a minimum, a compacted gravel road base shall be in place that will support the weight of a fire apparatus (75,000 lbs). Staff is supportive of the requested changes to the final plat. The requested changes are shown in Exhibit D. VIII. EXHIBITS A. Vicinity Map B. Approved Final Plat C. Approved Multi-family Development Site Plan D. Modifications to the Final Plat Note Exhibit A Shallow Creek H-2017-0003 - 3 - A. Vicinity Map Exhibit A Shallow Creek H-2017-0003 - 4 - B. Approved Final Plat Exhibit A Shallow Creek H-2017-0003 - 5 - C. Approved Multi-family Development Site Plan Exhibit A Shallow Creek H-2017-0003 - 6 - D. Modifications to the Final Plat The Shallow Creek final plat shall be modified as follows: 6. The applicant shall obtain CZC and administrative design review approval and record the final plat prior to applying for a building permit for any and all structures within this development. No Certificates of Occupancy shall be permitted on the subject property until the Final Plat is recorded. The issuance of these permits shall be after the satisfactory completion of the following prerequisite items: d) The domestic water system shall be installed, tested, and activated so that fire hydrants are active and available during construction. e) The sanitary sewer system shall be installed and tested. f) At a minimum, a compacted gravel road base shall be in place that will support the weight of a fire apparatus (75,000 lbs). 1 Joshua Beach From:Steve Arnold <steve@ateamboise.com> Sent:Thursday, February 02, 2017 10:12 AM To:Joshua Beach Cc:Barbara Shiffer; C.Jay Coles; Charlene Way; Machelle Hill Subject:RE: Shallow Creek MFP Josh, I don’t see any concerns with the staff report and will comply with all the recommendations. I do have a conflict with my schedule that night, can this go consent? Thanks, Steve Arnold, Project Manager (208) 871-7020 1785 S Whisper Cove, Boise, Idaho 83709 steve@ateamboise.com From: Joshua Beach [ mailto:jbeach@meridiancity.org ] Sent: Thursday, February 2, 2017 9:24 AM To: steve@ateamboise.com Cc: Barbara Shiffer < bshiffer@meridiancity.org >; C.Jay Coles < cjcoles@meridiancity.org >; Charlene Way <cway@meridiancity.org >; Machelle Hill < mhill@meridiancity.org > Subject: Shallow Creek MFP Attached is the staff report for the proposed modification to a final plat for Shallow Creek H-2017-0003. This item is scheduled to be on the Council agenda on February 7, 2017. The public hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Steve - Please submit any written response you may have to the staff report to the City Clerk’s office (cjcoles@meridiancity.org , mhill@meridiancity.org ) and myself (e-mail or fax) as soon as possible. Josh Beach | Associate City Planner City of Meridian | Community Development Department 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-489-0576 Built for Business, Designed for Living www.opportunitymeridian.org All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6E PROJECT NUMBER: ITEM TITLE: Street Light Maintenance Agreement Approval of Street Light Maintenance Agreement for Bancroft Square Subdivision. MEETING NOTES Y1 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS TO: Mayor Tammy de Weerd Members of the City Council FROM: Garrick Nelson, Staff Engineer DATE: February 7, 2017 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Ty Palmer Anne Little Roberts SUBJECT: APPROVAL OF STREET LIGHT MAINTENANCE AGREEMENT FOR BANCROFT SQUARE SUBDIVISION. I. RECOMMENDED ACTION A. Move to: Approve the street light agreement with Berkeley Building Co., Inc. for decorative lighting in Bancroft Square Subdivision 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Garrick Nelson, Staff Engineer 489-0358 Warren Stewart, PW Engineering Manager 489-0350 Dale Bolthouse, Interim Director of Public Works 489-0372 III. DESCRIPTION A. Background Bancroft Square Subdivision is located east of Eagle Road and south of Easy Jet Dr. In lieu of installing standard shoebox fixtures on local streets, the developer plans to install 4 non-standard decorative street lights. Data has been provided to show that these lights emit a sufficient amount of light, and they will be installed according to the "Department of Public Works Improvement Standards for Street Lighting." This agreement provides for maintenance of the decorative street lights by the Homeowners Association with electrical costs to be paid by the City. Page I of 2 IV. IMPACT A. Strategic Impact: This agreement with Berkeley Building Co., Inc. protects the City from the higher cost of maintaining decorative street lights while providing flexibility to the developer. These benefits further the goal of the Public Works Department to increase street lighting in Meridian in a fiscally responsible manner. B. Service/Delivery pact: This agreement provides for the installation of 4 new street lights. Although these street lights are not standard City lights, the pole spacing has been verified to ensure lighting levels are comparable. C. Fiscal Impact: The annual electrical cost to the City for the 4 decorative street lights is approximately $340 or $85 per light. The FY17 budget for street lighting electricity is $320,000 and takes into account the projected increase in the number of street lights from new development. V. ALTERNATIVES Council may choose not to approve the agreement and require the developer to install the City's standard street lights. This would result in the City being responsible for maintenance costs in the future. VI. TIME CONSTRAINTS Council's approval will allow the developer to satisfy the street lighting conditions of the development agreement and City code. A street light agreement must be in place before certificates of occupancy will be issued. VII. LIST OF ATTACHMENTS A. Street Light Agreement B d Department Approval: rl' f Page 2 of 2 2-11e) r Date ADA COUNTY RECORDER Christopher D. Rich 2017-016483 BOISE IDAHO Pgs=5 LISA BATT 02/24/2017 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE STREET LIGHT MAINTENANCE AGREEMENT BANCROFT SQUARE SUBDIVISION This STREET LIGHT MAINTENANCE AGREEMENT ("Agreement") is made and entered into this day of _ Fe6 , , 2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), whose address is 33 E. Broadway Ave,, Meridian, Idaho, 83642, and Berkeley Building Co., Inc, an Idaho Corporation("Developer"), whose address is 2275 South Eagle Road #185, Meridian, ID 83642, WHEREAS, pursuant to Meridian City Code section 11 -3A -21(B), the City generally maintains only shoebox- and cobrahead-style street lights, and requires that decorative street lights be maintained by the developer or homeowners association under a maintenance agreement duly executed with City; WHEREAS, Bancroft Square is a residential subdivision within the City of Meridian, County of Ada, State of Idaho with four (4) special -order, decorative street lights, installed by Developer to satisfy in part, the City of Meridian requirements for street lighting; and NOW, THEREFORE, for the exchange of good and valuable consideration, the receipt of which is hereby acknowledged, the parties'agree as follows: I. COMMITMENTS A. City's commitments. From the Effective Date of this Agreement forward, City shall be responsible for paying Idaho Power Company for the provision of electricity required to operate the four (4) decorative street lights located in the Bancroft Square Subdivision, as identified in Note #2 on the Street Light Plan, attached hereto as exhibit A and incorporated herein. It is agreed that City will enter into a Schedule 41C Agreement with Idaho Power Company. Developer acknowledges that street lighting served under the Schedule 41C Agreement must be controlled by a photo electric device of the "fail off' type. A. Developer's commitments. From the Effective Date of this Agreement forward, Developer shall be responsible for: 1. Maintenance and/or Replacement, as needed to ensure functionality, of: fuses, wiring, bulbs, ballasts, or photoelectric cells in the four (4) decorative street lights located in the Bancroft Square Subdivision, as identified in Note #2 on the Street Light Plan, attached hereto as Exhibit A and incorporated herein. 2. Replacement and/or repair, as needed due to damage, deterioration, or loss, of the four (4) decorative street lights located in the Bancroft Square Subdivision residential subdivision, as identified in Note #2 on the Street Light Plan, attached hereto as exhibit A and incorporated herein, and any component or appurtenance thereof. H. GENERAL PROVISIONS, A. Time is of the essence. Developer acknowledges that commitments made under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. B. Heirs and assigns. It is understood and agreed that Developer will assign its rights and obligations under this Agreement to the Bancroft Square Subdivision home- or property owners association when said such organization is formed. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding on Developer, City, the Bancroft Square Subdivision home- or property owners association, and these parties' respective heirs, successors and assigns. C. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. SIGNATURES ON FOLLOWING PAGE STREET LIGHT AGREEMENT; Bancroft Square Subdivision PAGE 2 OF 4 IN WITNESS WHEREOF, the panties hereto have executed this Agreement on this day of rP l2U_G. d � 2017. Berkeley Joe Atalla, Co., Inc. .•x''1 1 woo''••. ��.•`�ypTARy`��,.G ''UBL1C / OF CITY OF ME BY: Tammy de exd, Mayor STATE OF IDAHO ss: County of ) I HEREB CERTIFY that on thisa 1, day of 017, before the undersigned, a Notary Public in the State for Idaho, personally appeared Joe Atalla, identified to me to a the president of the corporation that executed the instrument on behalf of said corporation, and acknowledged to me that such corporation executed the same.. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. No lic for Idaho Residingat J� , Idaho My Commission Expires: Go�PORarFo � R w St: C.y Cole City Clerk ATE OF IDAHO ) ) ss: Countyof !\ da- ) s•"•""`•. I HEREBY CERTIFY that on this 1 day of .•��L�' N�' `'•., 2017, before the undersigned, a Notary Public in the Statb of Idaho, personally appeared Tammy de Weerd and C. Jay Coles, proven to me to be the Mayor and ' City Clerk, respectively, who executed and attested the said instrument, and acknowledged to me that they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand '•' . �+ • and affixed my official seal, the day and year in this certificate •.#;'?i 4 N first above written, Notary Public, for Idaho , a Residing at `�/ I /�(i C� , Idaho My Commission Expires: 15 'a? 'a b a STREET LIGHT AGREEMENT: Bancroft Square Subdivision PAGE 3 of 4 EXHIBIT A STREET LIGHT AGREEMENT: Bancroft Square Subdivision PAGE 4 OF 4 Ob p gOee &�jy.&p3 a RpF� h4 Z O R hjqtyt §P Bancroft Square Subdivision t; 2750 S. Eagle lad, Meridian, ID Lighting Plant Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6F PROJECT NUMBER: ITEM TITLE: Mitigation Plan Resolution No. 7-0 : Adopting Applicable Provisions of the 2016 Update of the Ada County Multi -Hazard Mitigation Plan MEETING NOTES C✓i APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. / lI q5 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN ADOPTING APPLICABLE PROVISIONS OF THE 2016 UPDATE OF THE ADA COUNTY MULTI-HAZARD MITIGATION PLAN; DIRECTING THE PUBLIC WORKS DEPARTMENT STAFF TO IMPLEMENT THE STRATEGIES THEREIN AND 'TO CONTINUE REPRENSENTING THE CITY OF MERIDIAN IN MATTERS RELATED TO THE PLAN, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, natural hazards that increase the risk to life, property, environment and the economy exist within the City of Meridian, as they do throughout Ada County; and WHEREAS; pro-active mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life, property, environment and the economy; and WHEREAS, The federal Disaster Mitigation Act of 2000 (Public Law 106-390) provides the legal basis for FEMA mitigation planning for state and local governments as a condition of mitigation grant assistance, and established requirements for pre and post disaster hazard mitigation programs; and WHEREAS; a coalition of Ada County stakeholders with common planning objectives, including a representative from the City of Meridian, has been formed to pool resources and create consistent mitigation strategies to be implemented within each partners identified capabilities, within the Ada County Planning Area; and WHEREAS, the coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating and revising this strategy; and WHEREAS, the Mayor and City Council find that it is in the best interest of the people of Meridian to adopt and implement the 2016 updates to the applicable portions of the Ada County Multi-Hazard Mitigation Plan. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the following portions of the Ada County Multi-Hazard Mitigation Plan ("Plan") are hereby adopted within the. City of Meridian: A. Volume I, the Executive Summary of which is attached hereto as Exhibit A. B. The Meridian annex of Volume II, attached hereto as Exhibit B. C. Selected Countywide Mitigation actions, attached hereto as Exhibit C. D. Appendicies of Volume II: https:Hadacounty.id.gov/accem/Miti a� tion RESOLUTION ADOPTING APPLICABLE PROVISIONS OF THE 2016 UPDATE OF THE ADA COUNTY MULTI- HAZARD MITIGATION PLAN Section 2. That City staff will use the adopted and approved portions of the Plan to guide pre and post disaster mitigation of the hazards identified. Section 3. That City staff will coordinate the strategies identified in the Plan with other planning programs and mechanisms under its jurisdictional authority. Section 4. That City staff will continue to support the Hazard Mitigation Steering Committee and continue to participate in the Planning Partnership as described in the Plan. Section 5. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2017. ADOPTED by the City Council of the City of Meridian, Idaho this 21" day of February, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this 21St day of February, .H.rricv V rv: GO�ppRATE0,g06 ATTEST: or Tamm de erd Mayor Y Y m j�IgN " C. y Co , City Clerk RESOLUTION ADOPTING APPLICABLE PROVISIONS OF THE 2016 UPDATE OF THE ADA COUNTY MULTI - HAZARD MITIGATION PLAN EXH I BIT A EXECUTIVE SUMMARY Hazard mitigation is the use of long-term and short-term policies, programs, projects, and other activities to alleviate the death, injury, and property damage that can result from a disaster. Ada County and a partnership of local governments within the County, led by Ada County Emergency Management (ACEM), have developed the 2016 Ada County Multi -Hazard Mitigation Flan to reduce risks from natural disasters. The plan complies with federal Disaster Mitigation Act hazard mitigation planning requirements and establishes eligibility for funding under Federal Emergency Management Agency (FEMA) grant programs. Participating planning partners are listed in Tables ES -1 and ES -2. Table ES -1. Mun Ada County Doug Hardman City of Eagle Mike Williams City of Kuna Mike Borzick City of Star Chad Bell Table ES -2. Special Pu Ada County Highway District Tim Nicholson Kuna Rural Fire District Terry Gammel Star Joint Fire Protection Dist. Greg Timinsky Whitney Fire protection District Rem Ross Eagle Sewer District Lynn Moser Independent School District of Boise City #1 Mike Munger Flood Control District #10 William C. Claytc Partners City of Boise Garden City City of Meridian District Plannina Partners Eagle Fire District N. Ada County Fire & Rescue Star Sewer & Water District Drainage District #4 Joint School District #2 Greater Boise Auditorium District PREVIOUS HAZARD MITIGATION PLANNING IN ADA COUNTY Romeo Gervais John Evans Kyle Radick Mike Winkle Michael Irvin Hank Day Mike Dimmick Spencer McClean Patrick D. Rice Ada County and a group of planning partners prepared an initial hazard mitigation plan that was approved by FEMA in 2006. Federal regulations require updates of hazard mitigation plans on a 5 -year cycle to reevaluate recommendations, monitor the impacts of actions that have been accomplished, and determine if there is a need to change the focus of mitigation strategies. A jurisdiction covered by a plan that has expired is no longer in compliance with the federal requirements for hazard mitigation planning. To meet the federal requirements for updating plans, the 2006 plan was comprehensively updated in 2011. The 2011 update represented a significant enhancement of the 2006 plan in content, scope and coverage. The 2016 Ada County Multi -Hazard Mitigation Plan represents an update of the 2011 plan. TETRA TECH xiii 2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary PLAN UPDATE PROCESS Updating the plan consisted of the following phases: Phase 1, Organize Resources—A planning team was assembled for the plan update, consisting of staff from ACEM and a technical consultant. The team conducted outreach to establish the planning partnership. A 17 -member steering committee was assembled to oversee the plan update, consisting of planning partner staff, residents, and other stakeholders in the planning area. Coordination with other local, state and federal agencies involved in hazard mitigation occurred throughout the plan update process. This phase included a review of the existing plan and existing programs that may support hazard mitigation actions. Phase 2, Update the Risk Assessment—Risk assessment is the process of measuring the potential loss of life, personal injury, economic injury, and property damage resulting from natural hazards. This process assesses the vulnerability of people, buildings and infrastructure to natural hazards. Risk assessment models were enhanced with new data and technologies that have become available since 2004. Planning partners used the risk assessment to rank risk and to gauge the potential impacts of each hazard of concern on their jurisdiction. The risk assessment included the following: ➢ Hazard identification and profiling ➢ Assessment of the impact of hazards on physical, social and economic assets Vulnerability identification ➢ Estimates of the cost of potential damage. • Phase 3, Engage the Public—The planning team implemented a public involvement strategy developed by the Steering Committee. The strategy included staffing public events where members of the planning team presented the risk assessment and the draft plan, presentations at various events and to community groups, a hazard mitigation survey, an ACEM-sponsored website, and multiple media releases. • Phase 4, Update Goals, Objectives and Actions—The Steering Committee reviewed and updated the goals from the 2011 plan and confirmed a set of objectives. The planning partnership selected a range of appropriate mitigation actions to work toward achieving the goals set forth in this plan update. Additionally, the Steering Committee selected a set of countywide mitigation actions. The mitigation actions recommended in this plan include some that address limitations in the modeling caused by insufficient data, such as digitizing maps of urban flooding issues and collecting perishable data, such as high water marks, after hazard events. • Phase 5, Develop Plan Implementation and Maintenance Strategy—The Steering Committee developed a plan implementation and maintenance strategy that includes the establishment of a hazard mitigation working group, annual progress reporting, a strategy for continued public involvement, a commitment to plan integration with other relevant plans and programs, and a recommitment from the planning partnership to actively maintain the plan over the five-year performance period. • Phase b, Assemble the Updated Plan—The planning team and Steering Committee assembled a document to meet federal hazard mitigation planning requirements for all partners. The updated plan contains two volumes. Volume 1 contains components that apply to all partners and the broader planning area. Volume 2 contains all components that are jurisdiction -specific. Each planning partner has a dedicated annex in Volume 2. • Phase 7, Plan Adoption/Implementation—Once pre -adoption approval has been granted by FEMA, the final adoption phase will begin. Each planning partner will individually adopt the updated plan. Phase 8, Plan Implementation, will occur over the next five years as the planning partnership begins to implement the county -wide and jurisdiction specific actions identified in this plan. xlv TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary RISK ASSESSMENT RESULTS Based on the risk assessment, hazards were ranked for the risk they pose to the overall planning area as shown in Table ES -3. Table ES -3. Hazard Risk Ran 1 Severe Weather High 2 Earthquake Medium 3 Wildfire Medium 4 Flood Medium 5 Dam/Canal Failure Medium 6 Landslide Low 7 Drought Low 8 Volcano Low Each planning partner also ranked hazards for its own area. Table ES -4 summarizes the categories of high, medium and low (relative to other rankings) that all jurisdictions assigned each hazard. The results indicate the following general patterns: • The earthquake, flood and severe weather hazards were most commonly ranked as high. • The dam failure and wildfire hazards were most commonly ranked as medium. • The landslide, drought, volcano and wildfire hazard were most commonly ranked as low. Table ES -4. Summa Results Dam Failure 0 14 3 3 Drought 0 0 20 0 Earthquake 18 2 0 0 Flood 13 7 0 0 Landslide 0 2 15 3 Severe weather 16 2 2 0 Volcano 0 0 20 0 Wildfire 4 8 5 3 MITIGATION PURPOSE STATEMENT, GOALS AND OBJECTIVES The following purpose statement guided the Steering Committee and the planning partnership in selecting the actions contained in this plan update: To reduce the vulnerability to natural hazards in order to protect the health, safety, welfare and economy of the Ada County community. The Steering Committee and the planning partnership established the following goals for the plan update: • Protect lives and reduce hazard related injuries TETRA TECH xv 2016 Ada County Mufti -Hazard Mitigation Plan: Volume 1 --Countywide Elements Executive Summary • Minimize or reduce current and future damage from natural hazards to property, including critical facilities and environment • Encourage the development and implementation of long-term, cost-effective mitigation projects • Maintain, enhance, and restore the natural environment's capacity to deal with the impacts of natural hazard events. • Improve emergency management preparedness, collaboration, and outreach within the planning area. The following objectives were identified that meet multiple goals, helping to establish priorities for recommended mitigation actions: 1. Minimize disruption of local government and commerce operations caused by natural hazards. 2. Using best available data, science, and knowledge, continually improve understanding of the location and potential impacts of natural hazards. 3. Based on willing participation, encourage retrofit, purchase, or relocation of real property, based on one or more of the following criteria: level of exposure, repetitive loss history, and previous damage from natural hazards. 4. Based on understanding of risk, prevent or discourage new development in hazardous areas; if building occurs in high-risk areas, ensure that it is done in such a way as to minimize risk. 5. Strengthen codes and code enforcement to ensure that new construction and redevelopment of property and infrastructure can withstand the impacts of natural hazards. 6. Integrate hazard mitigation policies into local government land use plans that not only protect the built environment, but also maintain or enhance the natural environment's ability to withstand and recover from natural disasters, with an emphasis on the promotion of regional consistency in policy. 7. Develop new, and improve existing, early warning emergency notification protocols, systems, and evacuation procedures. 8. Educate the public on the area's potential natural hazards and ways to personally prepare, respond, recover and mitigate the impacts of these events. 9. Establish partnerships among all levels of government, the business community, and other stakeholders to improve and implement methods to protect life, property and the natural environment. 10. Increase the resilience and continuity of operations of identified critical facilities and infrastructure within the planning area. MITIGATION ACTIONS Mitigation actions presented in this update are activities designed to reduce or eliminate losses resulting from natural hazards. The update process resulted in the identification of more than 224 mitigation actions for implementation by individual planning partners, as presented in Volume 2 of this plan. In addition, the steering committee and planning partnership identified 15 countywide actions benefiting the whole partnership, as listed in Table ES -5. IMPLEMENTATION Full implementation of the recommendations of this plan will require time and resources. The measure of the plan's success will be its ability to adapt to changing conditions. Ada County and its planning partners will assume responsibility for adopting the recommendations of this plan and committing resources toward implementation. The framework established by this plan commits all planning partners to pursue actions when the benefits of a project exceed its costs. The planning partnership developed this plan with extensive public input, and public support of the actions identified in this plan will help ensure the plan's success, xvi TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary CW-1—Sponsor and maintain a natural -hazard informational website to include the following types of information: • Hazard -specific information such as warning, private property mitigation alternatives, important facts on risk and vulnerability • Pre- and post -disaster information such as notices of grant funding availability • CRS creditable information • Links to planning partners' pages, FEMA and Idaho Office of Emergency Management • Natural hazard mitigation plan information such as progress reports, mitigation success stories, update strategies, Steering Committee meetings. All I ACEM ACEM Operation Budget Short term, ongoing 2,8,9 CW -2 --The Steering Committee will remain as a viable body over time to monitor progress of the plan, provide technical assistance to planning partners and oversee the update of the plan according to schedule. This body will continue to operate under the ground rules established at its inception. All ACEM Can be funded under existing programs Short term, ongoing 6,8,9 CW-3—AI[ planning partners that committed to the update effort will formally adopt this plan when pre -adoption approval has been granted by the Idaho Office of Emergency Management (]OEM) and FEMA Region X. Each planning partner will adhere to the plan maintenance protocol identified in this plan. All actions under this action will be coordinated by ACEM All ACEM! Each planning Can be funded under existing programs Short term All partner CW4—Continue to implement ongoing public outreach programs administered by ACEM, Seek opportunities to promote the mitigation of natural hazards within the planning area, utilizing information contained within this plan. All ACEM Can be funded under existing programs Short term, ongoing 2,8,9 CW-5—Seek out and use the best available data, science and technology to update the risk assessment to this plan as that data, science, technology and funding resources become available. All ACEM FEMA Hazard Mitigation Grant funding, RiskMAP, federal Long -Term, depends 2,9 hazard analysis funding on funding CW-6—Continue to support and coordinate with the Idaho Silver Jackets program. All ACEM Can be funded under existing programs Short term, ongoing 2,6,8,9 CW -7— Provide technical support and coordination for available grant funding opportunities to the planning partnership All ACEM Can be funded under existing programs. This technical Short term 2,9 assistance is a reimbursable activity under FEMA Hazard Mitigation Gran Programs CW-8—Participate as a cooperating partners with FEMA and other stakeholders in FEMA's RiskMAP initiative All ACEM Can be funded under existing programs. Could be Short term 2,9 subsidized with funding under the RiskMAP initiative CW -9— Leverage public outreach partnering capabilities (such as CERT) within the planning area to promote a uniform and consistent message on the importance of proactive hazard mitigation. All ACEM ACEM Operation Budget Short Term, ongoing All CW -10— Coordinate mitigation planning and project efforts within the planning area to leverage all resources available to the planning partnership. All ACEM ACEM Operation Budget Short Term, ongoing 9,9,10 CW -11— Where appropriate, support retrofitting, purchase, or relocation of structures located in hazard -prone areas to protect structures from future damage, with repetitive and severe repetitive loss properties as a priority. Seek opportunities to leverage partnerships within the planning area in these pursuits. All Planning Partners Hazard Mitigation Grant funding Long-term, depends 3,9 on funding CW -12— Utilize information contained within the Ada County Multi -Hazard Mitigation Plan to support updates to other emergency management plans in effect within the planning area. All ACEM Can be funded under existing programs Short term, ongoing 1,2,6,10 TETRA TECH XVII 2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary CW-13—Using the most current Hazus model and other data available, examine exposure and level of risk to the known hazards of concern for first responder facilities and identified potential sheltering sites. All ACEM, all first Can be funded under existing programs Long-term, depends 2,9 responder planning on funding partners CW -14— Based on identified risks, relocate or structurally harden first responder facilities as needed. Relocation may not be an option based on response requirements of the organization. All ACEM, all planning Hazard mitigation or emergency management grant funding Long-term, depends 3,9 partners on funding CW -15— Using the most current Hazus model and other data available, categorize potential sheltering sites from lowest to highest exposure to the known hazards of concern. Identify partners that own the sheltering sites and encourage building enhancements at those sites that would allow for operations during a major disaster event. All ACEM, all planning Can be funded under existing programs, to be augmented Long-term, depends 2,9 partners by mitigation planning grant funding at next plan update. on funding xviii TETRA TECH EXHIBIT B 6. CITY OF MERIDIAN 6.1 MULTI -HAZARD MITIGATION PLAN POINT OF CONTACT Primary Point of Contact Alternate Point of Contact Kyle Radek, Assistant City Engineer David Miles, Environmental Programs 33 E. Broadway Ave Coordinator, Acting Surface Water Meridian, ID 83642 Administrator Telephone: 208.898.5500 33 E. Broadway Ave e-mail Address: kradek@meridiancity.org Meridian, ID 83642 Telephone: (208)898-5500 e-mail Address: dmiles@meridiancity.org 6.2 JURISDICTION PROFILE The following is a summary of key information about the jurisdiction and its history: • Date of Incorporation—Established August 1903 • Current Population—Estimated 91,420 as of April 2016 (COMPASS 1990-2016 Population Estimates by City Limit Boundaries) • Population Growth—Meridian has seen significant growth in the last 10 years, with an increase of 12.8% since 2009. Community Planning Association of Southwest Idaho (COMPASS) estimates that the population of Meridian will increase to 138,564 by 2035, an increase of over 70%. • Location and Description—Meridian is not only geographically located in the center of the Treasure Valley, but it also is the population center of the Treasure Valley; people are evenly distributed in all directions from Meridian. Downtown Meridian is approximately 10 miles from the heart of Boise. • Brief History—Meridian has transformed from a sagebrush -filled mail drop located on the Oregon Trail in the 1880s, to a small fruit orchard center after the turn of the century through the 1930s, to a dairy - based farming community in the 1940s. Meridian is named for Idaho's principle meridian used for the initial survey of the state which coincides with Meridian Road at the center of the City. Its character as a small farming community continued until approximately 1990, when its population was still about 10,000. • Climate—Meridian is favored by a mild, and climate. July is the hottest month, with the average high temperature of 900 F. January is the coldest month with an average low temperature of 220 F. The normal precipitation pattern in the Meridian area shows a winter high of 1.2 inches of precipitation per month and a very pronounced summer low of about 0.1 inches. Typically there are 12 inches of annual precipitation. • Governing Body Format—Meridian uses the Mayor -Council form of local government. In Meridian, the Council, which includes the Mayor, possesses both legislative and executive authority. Departments include: City Clerk, Community Development, Finance, Fire, Human Resources, Legal, Mayor's Office, Parks & Recreation, Police, and Public Works. The City Council is responsible for the adoption of this plan, City Departments are responsible for its implementation. TETRA TECH 6-1 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian • Development Trends—As of April 2016, single family housing is the predominant development in Meridian, accounting for 87% of all dwelling units. Additionally at the end of 2015, Meridian provided 17% of available jobs in Ada County, or 37,108. Meridian seeks to improve and diversify its housing inventory, create strong and sustainable jobs, improve infrastructure, and support diversified modes of transportation. 6.3 CAPABILITY ASSESSMENT An assessment of legal and regulatory capabilities is presented in Table 6-1. An assessment of fiscal capabilities is presented in Table 6-2. An assessment of administrative and technical capabilities is presented in Table 6-3. Information on National Flood Insurance Program (NFIP) compliance is presented in Table 6-4. Classifications under various community mitigation programs are presented in Table 6-5. An assessment of education and outreach capabilities is presented in Table 6-6. Building Code Yes No Yes Comment: Meridian City Code Title 10, Chapter 1; Adopted 1212 2014; Ord. #14-1633 Zoning Code Yes No No Comment. Meridian City Code Title 11, Chapter 2; Adopted 718/2008; Ord. #08-1372 Subdivisions Yes No No Comment Meridian City Code Title 11, Chapter 6; Adopted 71812008; Ord. #08-1372 Stormwater Management No Yes No . Comment ACHD owns and operates storm drain system. ACHD holds EPA NPDES MS4 Phase I and Phase 11 permits. City complies with the EPA's Construction General Permit for City -awned projects. Post -Disaster Recovery No No No Real Estate Disclosure No No No Growth Management Yes No No Comment. City of Meridian Comprehensive Plan; Adopted 9/912014; Resolution #14-1011 Site Plan Review Yes No No Comment Multiple City Ordinances and Departments; and 311 party agencies. Environmental Protection Yes No No Comment Multiple City Ordinances and Departments; and 3,d party agencies Flood Damage Prevention Yes No No Comment Meridian City Code Title 10, Chapter 6; Adopted 111/2014; Ord. #13-1584 Emergency Management Yes No No Comment Emergency Management for the City of Meridian is done in partnership with ACEM, Meridian participates through the ACEM Board as well as representation on TAG (Technical Advisory Group). In addition, the City has an Emergency Management committee focused on Meridian specific preparedness. _ Climate Change No No No Other Yes No No 6-2 TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian General or Comprehensive Plan Yes No No Comment. City of Meridian Comprehensive Plan; Adopted 9/912014; Resolution #14.1011 Capital Improvement Plan Yes No No Comment City of Meridian Engineering Capital & Enhancement Plan (5 -Year CIP for water, sewer and reclaimed utilities. Updated annually. Last Updated to cover 2016-2020. Floodplain or Watershed Plan Yes No No Comment The 2016 Ada County Multi -Hazard Mitigation Plan will qualify as a flood hazard management plan under CRS criteria upon its completion and adoption. Stormwater Plan No Yes No Comment, ACHD owns and operates storm drain system. ACHD holds EPA NPDES MS4 Phase I and Phase II permits. City complies with the EPA's Construction General Permit for City -owned projects. Habitat Conservation Plan No No No Economic Development Plan Yes No No Comment. City of Meridian Strategic Plan presented to Council and adopted 51512015 Shoreline Management Plan No No No Community Wildfire Protection Plan Yes No No Comment The City of Meridian has no wildland-urban interface areas, but does participate in the County -wide wildland fire planning group. This plan is currently being updated. Forest Management Plan No No No Climate Action Plan No No No Other No No Comprehensive Emergency Management Plan Yes No No Comment. The City has adopted a Comprehensive Emergency Management Plan utilizing Emergency Support Functions. Threat & Hazard Identification & Risk Assessment No Yes No Comment. Ada County THIRA – DRAFT; May 2015 Post -Disaster Recovery Plan No No No Comment Currently no adopted Post -Disaster Recovery Plan, _ Continuity of Operations Plan Yes No No Comment. Public Health Plan No Yes No Commend Central District Health Department Emergency Operations Plan, 2013. Fire Department does have input on Public Health .planning via the ACCESS EMS system. TETRA TECH 6-3 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes Table 6-2. Fiscal City of Meridian Community Development Block Grants Yes Capital Improvements Project Funding Yes Authority to Levy Taxes for Specific Purposes Yes User Fees for Water, Sewer, Gas or Electric Service Yes Incur Debt through General Obligation Bonds No Incur Debt through Special Tax Bonds No Incur Debt through Private Activity Bonds No Withhold Public Expenditures in Hazard -Prone Areas Yes State -Sponsored Grant Programs Yes Development Impact Fees for Homebuyers or Developers Yes Other None Table 6-3. Administrative and Technical Planners or engineers with knowledge of land development and land management practices Engineers or professionals trained in building or infrastructure construction practices Planners or engineers with an understanding of natural hazards Staff with training in benefit/cost analysis Yes Community Development, Public Works; several positions Yes Community Development, Public Works; several positions Yes Community Development, Public Works, several positions Yes Community Development, Public Works; various positions Surveyors No Staff capable of making substantial damage estimates Yes Community Development, Public Works; several positions Personnel skilled or trained in GIS applications Yes Information Technology, Community Development, Public Works, several positions Scientist familiar with natural hazards in local area No Planning partners available through universities and Idaho Department of Homeland Security Emergency manager Yes No dedicated Emergency Manager for the City of Meridian. Grant writers Yes Ability to contract for service 6-4 TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning PartnerAnnexes Table 6-4. National Flood Insurance P When did the community enter the NFIP? When did the Flood Insurance Rate maps become effective (current)? What local department is responsible for floodplain management? Who is your floodplain administrator? (department/position) • Is this a primary or auxiliary role? Are any certified floodplain managers on staff in your jurisdiction? What is the date of adoption of your flood damage prevention ordinance (current)? • Does your floodplain management program meet or exceed minimum requirements? • If so, in what ways? Compliance When was the most recent Community Assistance Visit or Community Assistance Contact? Does your jurisdiction have any outstanding NFIP compliance violations that need to be addressed? • If so, please state what they are. Do your flood hazard maps adequately address the flood risk within your jurisdiction? • If no, please state why. Does your floodplain management staff need any assistance or training to support its floodplain management program? • If so, what type of assistance/training is needed? Does your jurisdiction participate in the Community Rating System (CRS)? • If so, is your jurisdiction seeking to improve its CRS Classification? City of Meridian 3120192 10/02103 Community Development, Public Works Public Works; City Engineer or Appointee Primary Yes 1/112014 Exceed Several (Low Floor 2' freeboard, Crawlspace 1' freeboard, added buffer of mapped boundaries, etc.) 12131/2013 (CAV); 2/1812015 (CAC) No Yes No Yes How many Flood Insurance policies are in force in your jurisdiction? Approx. 107 (as of Oct. 2014) • What is the insurance in force? $21,664,200 (as of Oct. 2014) • What is the premium in force? $73,617 (as of Oct, 2014) How many total loss claims have been filed in your jurisdiction? 1 (as of Oct. 2014) • How many claims were closed without paymentlare stili open? 0 (as of Oct. 2014) • What were the total payments for losses? $23,747 (as of Oct. 2014) Table 6-5. Communitv Classifications Community Rating System Yes 8 51612015 (draft) Building Code Effectiveness Yes 99 NIA Grading Schedule Public Protection Yes ISO Class 3 2009 Storm Ready Yes Blue NIA Firewise No NIA N/A TETRA TECH 6-5 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian Table 6-6. Education and Outreach Criteria iResponse Do you have a Public Information Officer or Communications Office? Yes - Mayor's Office Communications Manager Do you have personnel skilled or trained in website development? Yes - Information Technology Do you have hazard mitigation information available on your website? Yes • If yes, please briefly describe. Links to Ada County Mitigation websites Do you utilize social media for hazard mitigation education and outreach? No • If yes, please briefly describe. Do you have any citizen boards or commissions that address issues related to No hazard mitigation? • If yes, please briefly specify. Do you have any other programs already in place that could be used to Yes communicate hazard -related information? • If yes, please briefly describe. Social media could be accessed to provide information Do you have any established warning systems for hazard events? No • If yes, please briefly describe. Code Red – residents may sign up to receive emergency notifications and critical community alerts. Ada County Emergency Management developed a Joint Information System Plan that delineates the processes with developing a regional joint information system and center for coordinating public information messaging. 6.4 INTEGRATION WITH OTHER PLANNING INITIATIVES This section describes the City's process for integrating the Multi -Hazard Mitigation Plan into local planning. 6.4.1 Existing Integration The following plans and programs currently integrate the goals, risk assessment and/or recommendations of the Multi -Hazard Mitigation Plan: City of Meridian Comprehensive Plan—The Comprehensive Plan for Meridian currently includes mitigation related policies as they related to the protection of human life and property from flood events. Additionally, the Comprehensive plan addresses the need for natural resource protection and the identification of ]mown hazards within the County. Meridian Flood Damage Prevention Ordinance—Ordinance integrates with Ada County Multi -Hazard Mitigation Plan goals and objectives. COOP - The COOP plan for the City of Meridian was completed in 2012 and adopted by City Council. 6.4.2 Opportunities for Future Integration The following plans and programs do not currently integrate the goals, risk assessment and/or recommendations of the Multi -Hazard Mitigation Plan, but provide an opportunity for future integration: • Meridian Comprehensive Plan—Plan can integrate goals and objectives of the Multi -Hazard Mitigation Plan • )Engineering Capital & Enhancement Plan (CIP)—Mitigation may be funded, in part, through the City CIP plan. • Name of plan or program Brief description of how the plan/program can be integrated with the Multi - Hazard Mitigation Plan 6-6 TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian 6.5 JURISDICTION -SPECIFIC NATURAL HAZARD EVENT HISTORY Table 6-7 lists all past occurrences of natural hazards within the jurisdiction. Table 6-7. Natural Hazard Events 6.6 JURISDICTION -SPECIFIC VULNERABILITIES Repetitive loss records are as follows: • Number of FEMA -identified Repetitive -Loss Properties: 0 • Number of FEMA -identified Severe -Repetitive -Loss Properties: 0 • Number of Repetitive -Loss Properties or Severe -Repetitive -Loss Properties that have been mitigated: 0 Other noted vulnerabilities include: • Canal failure is a potential vulnerability. Refer to local irrigation districts for vulnerability assessments. , 6.7 HAZARD RISK RANKING Table 6-8 presents the ranking of the hazards of concern. Table 6-8. Hazard Risk Ran 1 Severe Weather 51 High Cloudburst Rain Event NIA Sept 2013 Unknown Cloudburst Rain Events NIA Aug 2010 Unknown Wildfires NIA Sept 2400 Unknown Rain & Flooding NIA Dec 1964 Unknown 6.6 JURISDICTION -SPECIFIC VULNERABILITIES Repetitive loss records are as follows: • Number of FEMA -identified Repetitive -Loss Properties: 0 • Number of FEMA -identified Severe -Repetitive -Loss Properties: 0 • Number of Repetitive -Loss Properties or Severe -Repetitive -Loss Properties that have been mitigated: 0 Other noted vulnerabilities include: • Canal failure is a potential vulnerability. Refer to local irrigation districts for vulnerability assessments. , 6.7 HAZARD RISK RANKING Table 6-8 presents the ranking of the hazards of concern. Table 6-8. Hazard Risk Ran 1 Severe Weather 51 High 2 Earthquake 32 High 3 Flood 18 Medium 4 Wildfire 12 Medium 5 Drought 12 Medium 6 Volcano 11 Low 7 Landslide 5 Low 8 Dam Failure 0 Low 6.8 STATUS OF PREVIOUS PLAN INITIATIVES Table 6-9 summarizes the initiatives that were recommended in the previous version of the hazard mitigation plan and their implementation status at the time this update was prepared. TETRA TECH S-7 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian Table 6-9. Status of Previous Action Plan M-1—Conduct a survey of water, sewer, fire, and police infrastructure including X power generation equipment, wastewater treatment plant facilities, communications, and Supervisory Control and Data Acquisition (SCADA) equipment to analyze vulnerability to severe weather and earthquake, then design and execute improvements to mitigate. Comment: Vulnerability assessment is being conducted. Willinclude weather and flood elements. #M-2 - Become a "Firewise Community" X Comment: Long term endeavor. No significant WUI areas in City. M-3—Maintain compliance and good standing in the National Flood Insurance X Program Comment: Good standing in NFIP is maintained M-4—Apply for participation in the Community Rating System (CRS) and Maintain X Standing in CRS Comment: Action Item should change to maintain CRS standing and improve rating as beneficial M-5—Consider the creation of a surface water utility including fee collection X Comment: Initiative to be revised per findings. ACHD owns and operates storm drain system and is MS4 permittee in Meridian area. M-6—Develop a comprehensive surface water protection program, including a X stormwater management plan that includes the creation of a capital improvements program for stormwater in support of a stormwater utility. Comment: Initiative to be revised. Stormwater elements of City projects are funded as part of CIP. ACHD owns and operates storm drain system and is M54 permittee in Meridian area. M-7—Partner with ACHD to implement a culvert replacement program for X approximately 15 crossings of Fivemile, Ninemile, and Tenmile Creeks including design and construction. Comment: Culvert replacements occur as road funding becomes available. Consider additional Action Item for specific Old Town Meridian undersized system of culverts. Partners to be RR, ID, ACHD, City, Urban Renewal District, Meridian Development Corporation M-B—Partner with Idaho Transportation Department (ITD) to design and construct X culvert improvements on Fivemile Creek at the 1-84 I Eagle Road Interchange according to recommendations of "Fivemile Creek at Interstate 84—Eagle Road to Wells Street" Hydraulic Report, November 2008. Comment: Partial - Construction ongoinq at 1-84. Eagle Rd culvert pending design. M-9—Perform a vulnerability assessment on the Ridenbaugh and New York Canal X system in the Meridian Area of Impact. Comment: Action item should change to partner with and assist local ID with future vulnerability assessments. M -10 --Perform an assessment to determine housing areas that would benefit from X foundation elevation projects. Work with homeowners to apply for grant funding for projects. Comment: Assessment still to be completed. M-11—Integrate Ada County Multi -Hazard Mitigation Plan into the City of Meridian's X Comprehensive Plan. Comment: To be done in 2016 Comp Plan update M-12—Consider appropriate higher regulatory standards that prevent or reduce risk X X to the built environment from the known hazards of concern. Comment: 6-8 TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian M-13—Where appropriate, support retrofitting, purchase, or relocation of structures X located in hazard -prone areas to protect structures from future damage, with properties with exposure to repetitive losses as a priority. Comment: Suqqest combininq with Ni' 9 above. Assessment is needed first. M-14—Support County -wide initiatives identified in Volume 1. X Comment: M-15—Continue to support the implementation, monitoring, maintenance, and X updating of this Plan, as defined in Volume Comment: 6.9 HAZARD MITIGATION ACTION PLAN AND EVALUATION OF RECOMMENDED ACTIONS Table 6-10 lists the actions that make up the City of Meridian's hazard mitigation action plan. Table 6-11 identifies the priority for each action. Table 6-12 summarizes the mitigation actions by hazard of concern and the six mitigation types. M-1—Conduct a survey of water, sewer, fire, and police infrastructure including power generation equipment, wastewater treatment plant facilities, communications, and Supervisory Control and Data Acquisition (SCADA) equipment to analyze vulnerability to severe weather and earthquake, then design and execute improvements to mitigate. Existing Severe Storm, 1,2,3,10 City (PW) Medium Enterprise, General Short Term Earthquake Funds M-2—Become a "Firewise Community" New & Wildland Fire 2,4,5,6,8 City (Fire) Low General Fund Long term Existing M-3—Maintain good standing under the National Flood Insurance Program by implementing programs that meet or exceed the minimum NFIP requirements. Such programs include but are not limited to: enforcing an adopted flood damage prevention ordinance, participating in floodplain mapping updates, and providing public assistance and information on floodplain requirements and impacts. New & Flood 1,2,4,5,6,8 City (PW) Low General, Enterprise Ongoing Existing Funds M-4—Maintain, and improve where beneficial, participation rating in the Community Rating System (CRS) New & Flood 1,2,4,5,6,7,8 City (PW) Low General, Enterprise Ongoing Existing Funds M-5—Evaluate surface water protection program, including surface water restoration, stormwater management, capital improvement program integration, and potential regulatory and fee impacts. New & Flood, Severe Weather 1,2,3,10 City (PW) High Enterprise Fund Short, Long Existing Term M-6—Partner with ACHD to implement a culvert replacement program for approximately 15 crossings of Fivemile, Ninemile, and Tenmiie Creeks including design and construction. New & Flood, Severe Weather 1,2 City (PW, CD) High Multiple Short, Long Existing Term TETRA TECH 6-9 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian M-7—Partner with Idaho Transportation Department (ITD) to design and construct culvert improvements on Fivemile Creek at Eagle Rd and the 1-841 Eagle Road Interchange according to recommendations of "Fivemile Creek at Interstate 84—Eagle Road to Wells Street" Hydraulic Report, November 2008. Existing Flood, Severe Weather 1,2 ITD-, City (PW, CD) High Multiple Short, Long Term M-8—Assist local irrigation districts with vulnerability assessments on the Ridenbaugh and New York Canal systems in the Meridian Area of Impact. New & Flood, Earthquake 1,2,4,7,9,10 Local Irrigation Medium Multiple Long Term Existing M-9—Perform an assessment to determine housing areas that would benefit from foundation elevation projects; and where appropriate, support and assist in grant funding opportunities for retrofitting, purchase or relocation projects.. Existing Flood, Earthquake, 3,8,9 City (PW) High Multiple Long Term Wildland Fire M-10—Integrate Multi -Hazard Mitigation Plan into the City of Meridian's Comprehensive Plan. New & All Hazards 2, 5, 6 City (All) Low General Fund ShortTerm Existing M-11—Consider appropriate higher regulatory standards that prevent or reduce risk to the built environment from the known hazards of concern, New & All Hazards 4,6 City (All) Low General Fund Long Term Existing M-12—Support County -wide initiatives identified in Volume 1. New & All Hazards All City (All) Low General Fund Ongoing Existing M-13—Continue to support the implementation, monitoring, maintenance, and updating of this Plan, as defined in Volume 1, New & All Hazards All Ada County, City (All) Low Multiple Ongoing Existing M-14—Provide fire safety, fire prevention and Firewise education to neighborhoods, schools and community via the internet, social media and direct public outreach. New and Wildfire 8,9 City, Meridian Fire, Low General Fund Ongoing Existing ACEM M -15 -Whenever possible, coordinate with local experts and employ natural environmental processes in mitigation activities that increase ecosystem resilience and reduce the impacts of flooding on the built environment. New and Flood 2, 5, 9 City of Meridian Medium Local, Grants, Long term Existing Development Fees 6-10 TETRA TECH 2016 Ada County Multi -Hazard Mitigation Plan: Volume 2 -Planning PartnerAnnexes City of Meridian M-1 4 High Medium Yes Yes Yes High Medium M-2 5 High Low Yes No No Medium Low M-3 6 High Low Yes No Yes High Low M-4 7 High Low Yes No Yes High Low M-5 4 High High Yes No No Medium Medium M-6 2 High High Yes Yes No Medium Low M-7 2 High High Yes Yes No Medium Low M-8 6 High Medium Yes Yes No Low Low M-9 3 High High Yes Yes Yes Medium Low M-10 3 High Low Yes No Yes High Low M-11 3 High Low Yes No No High Low M-12 2 High Low Yes No Yes High Low M-13 10 High Low Yes Yes Yes High Low M-14 2 Medium Low Yes No Yes High Low M-15 3 High Medium Yes Yes No Medium High a. See the introduction to this volume for explanation of priorities. Dam Failure NIA NIA NIA NIA NIA NIA Drought M-10, M-11, M-13 M-9 M-12 M-10 M-12 Earthquake M-1, M-8, M-10, M4 M-9 M-12 M-10 M-12 M-1 M-11, M-13 Flood M-3, M-4, M-5, M-6, M-3, M-4, M-5, M-3, M-4, M-12 M-10, M-15 M-12 M-5, M-6, M-7, M-7, M-8, M-9, M-6, M-7, M-8, M-9 M-10, M-11, M-13, M-9, M-15 M-15 Landslide M-10, M-11, M-13 M-9 M-12 M-10 M-12 Severe Weather M-1, M-5, M-10, M-1, M-9 M-12 M-10 M-12 M-1, M-5, M-6, M-11, M-13 M-7 Wildfire M-2, M-10, M-11, M-2, M-9, M-14 M-2, M-12, M-14 M-10, M-14 M-12 M-13, M-14 a. See the introduction to this volume for explanation of mitigation types. TETRA TECH 6-11 Z Essential Facilities & Transportation Systems "' W ovadae W Lamont Rd K W Victory Rd N En 81 J ar WAmity Rd J i KUNA7 W Lake Hazel Rd - _- - GARDEN ------- ' - i I CITY EAGLE71 t ' - EChindenBlvd 'i�'rOPlf' n Rd s - -` - W Chinde $Jvd W E%eWtive Or W Franklin Rd Ori � N 4 U rn K W Victory Rd m v [i 'N Reutzel Or .�EAmIf Rd W Amity Rd j = _ W La Grange St E Lake Hazel Rd W Lake Hazel Rd Legend C Q.f �. Emergency Q Other Essential Bus Facilities "� *** r� N 0 Operation Facilities Highway Bridges "r W E Centers JA Police Stations t Fire Stations & ; IN. it Schools &f S EMS Facilities r �1V Educational - e Medical Care Facilities Facilities 0 0.4 0.8 1.6 © Airport Facilities Q TETRATECH Miles Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. BOISE W Edna St W Ustick Rd m d 2 U LL Z Z - - W FairviewAve W E%eWtive Or W Franklin Rd Ori � N 4 U rn K W Victory Rd m v [i 'N Reutzel Or .�EAmIf Rd W Amity Rd j = _ W La Grange St E Lake Hazel Rd W Lake Hazel Rd Legend C Q.f �. Emergency Q Other Essential Bus Facilities "� *** r� N 0 Operation Facilities Highway Bridges "r W E Centers JA Police Stations t Fire Stations & ; IN. it Schools &f S EMS Facilities r �1V Educational - e Medical Care Facilities Facilities 0 0.4 0.8 1.6 © Airport Facilities Q TETRATECH Miles Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. a a z Utilities & Infrastructure W Overland, W Lamont Rd '— � I a v W Victory Rd Ul 4 i W Amity Rd i W Lake Hazel Rd KUNA — — EAGLE E Chinden Blvd GARDEN CITY W JOAlin Rd W Chi k}en Bfvr, BOISE W Edna St W a g W Ustick.Rd d •w I!„"'�� z z W Fairview Ave V `7• ^� _ W Executive Dr Franklin Rd W Franklin Rd v m i a U o U1 o� W uctory Rd v v tr. V1 W Reutzel ❑r '-WE Amity,Rti W AmityRd I- _ W La Grange St E Lake Hazel Rd W Lake Hazel Rd Legend Cot, Communication Natural Gas Facilities Facilities !, Potable Water Facilities ■ Dams ;a-;,- .. �: Wastewater Facilities •• ` S Electric Power Facilities �3,`' Hazardous Materials o 44 08 1,16 Q TETRATECH Miles Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. Peak Ground Acceleration for a 100 -Year Probabalistic Event Legend Col. i____i Ada County Boundary Modified Mercalli Scale, w r E Potential Shaking S IV (Light) pi- V (Moderate) 0 0.4 0.8 1.6 a TETRATECH Miles Data Sources: Ada County, U.S. Geological Survey, Hazus Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. GARDEN _ CITY EAGLE W Chinden Blvd e - E Chinden Bivd -. _ . "Piro Rd _ Z 1'. N O W McMillan Rd BOISE v Of .- - _ - . _ W Edna St � � m _—_—___—_—_ __O, .. -.. y '-m- .-.. - g _. 2it Z _ _ _ E_Ustick: Rd W Ustick Rd 0 Zi ZI Z _ Z z W EherryLn _ "E Fairview Ave - W Fairview Ave vvp� E Pine Ave W Executive Dr 111 � W Fradkl In Rd -- _. -. E Franklin Rd W Franklin Rd I 1 all* W Overland Rd a F Ovedand Rd, I — .. � '. u rr i I W Lamont Rd _� - -_ ;'_` '` 1° I,. o n -o f Z5 W Victory Rd _ c - F Victory Rd • o rn [L W Victory Rd m I r Y i I rU) d LL U3 I f i � m C11 ui � \N Rowzel Dr I I W Amity Rd E Amity Rd W Amlty Rd I - 'A:. - W La Grange St I KU NA -Rd I W Lake Hazel E Lake Hazel Rd W Lake Hazel Rd Legend Col. i____i Ada County Boundary Modified Mercalli Scale, w r E Potential Shaking S IV (Light) pi- V (Moderate) 0 0.4 0.8 1.6 a TETRATECH Miles Data Sources: Ada County, U.S. Geological Survey, Hazus Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. Peak Ground Acceleration for a 500 -Year Probabalistic Event EAGLE EChi.d.,[3lvd GARDENI CITY Jd1lil Rd VV Chindep &Ivd BOISE W Edna St ,15 W Uslick Rd :00� LL - ®r,- — Z Z arVV Fairview Ave - ar i!!! C-3� Ave -.. - Z --- - -0e /V Executive Dr VLVFrariklin Rd W[Frarklin Rd ell, --j slip* WNW W Overland W Lamont Rd ? W W 2 Victory Rd 4 E Victory Rd --j V1 VyyicFRD_Rd \N Reutzel Dr in WAmity Rd_Pmitye'RQ VV Amity Rd VV La Grange St KUNA W Lake Hazel Rd E Lake Hazel Rd J W Lake Hazel Rd Legend C N L Ada County Boundary Modified Mercalli Scale, W E Potential Shaking S V (Moderate) V1 (Strong) TETRATECH 0 0.4 0.8 1.6 Miles Data Sources: Ada County, U.S. Geological Survey, Hazus Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. p Z Squaw Creek M7.0 Scenario Peak Ground Acceleration l W tihin�len H�v 4 tF I 1 WFranklin Rd . S^. o n W Lamont Rd ,... v W VictM Rd fx v. a J GARDEN - - CITY EAGLE I _ i E Chinden Blvd W Jeplrn Rd dl C R w hlRde _ i 9 W Lake Hazel Rd K'UNA -J E Lake Hazel Rd BOISE W Edna St afa v -2 W Ustick Rd A o m � U � Z Z Z r --I W Fairview Ave W Execttive Dr i W Franklin Rd tY a i 0 U v U � W Victory Rd m 9 LL W Reutzel Ur W Amity Rd W La Grange St W Lake Hazel Rd Legend N _ — 1 Ada County Boundary Modified Mercalli Scale, ,;' Potential Shaking�_- r}. oi,V S V (Moderate) VI (Strong) o 0.4 0.8 1.6 TETRATECH Miles Data Sources: Ada County, U.S. Geological Survey Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information. FEMA DFIRM Flood Hazard Zones GARDEN .. — -- EAGLE CITY W �htfidenBly` ,"A. - l - - - E Chlnden Blvd Jopl<6 Rd' L Wr ,, 1 W ChindsR Blvd — — , � _Si ! y al BOISE WEdna St _—_—_—_— __p, WDstick Rd T_ r�i �pairview_ W Fairview Ave - — - F VV Execut'!ve Or -�'anklir Rd,Lw _Y { =e = E Frahklin Rd W Franklin Rd WOverlantl r1C �'T,-Fs i^'o. andRd - � ea W Lamont Rd _ •r `m r. _-. , .�".� r ,. •s. 'Q y a o > _ ! U m WVi. ctoryRd r m - �y _ Y Eel W Uctory Rd m Reutzel Dr ! Vi W Amity Rd E Amaty Rtl W Amity Rd i ok o W La Grange St I_ . IKUNA : -- ! W Lake Hazel Rd E Lake Hazel Rd W Lake Hazel Rd Legend — --� Ada County Boundary Water Bodies'' E f _ 1 % Annual Chance Flood Boundary (100 Year) 0.2% Annual Chance Flood Boundary (500 Year) Flood Hazard Areas as depicted on FEMA Digital Insurance Rate Maps (DFIRM). 0 0.4 0.8 1.6 This map is a combination of effective and preliminary DFIRM boundaries. TETRA TECH N Miles Data Sources: Ada County, U.S. Geological Survey, FEMA, USACE Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for lasses caused by using this information. EXHIBIT C 20. MITIGATION ACTIONS AND IMPLEMENTATION 20.1 SELECTED COUNTYWIDE MITIGATION ACTIONS The planning partners and the Steering Committee determined that some actions from the mitigation catalogs could be implemented to provide hazard mitigation benefits countywide. Table 20-1 lists the recommended countywide actions, the lead agency for each, and the proposed timeline. The parameters for the timeline are as follows: Short Term = to be completed in 1 to 5 years Long Term = to be completed in greater than 5 years Ongoing = currently being funded and implemented under existing programs. CW-1—Sponsor and maintain a natural -hazard informational website to include the following types of information: • Hazard -specific information such as warning, private property mitigation alternatives, important facts on risk and vulnerability • Pre- and post -disaster information such as notices of grant funding availability • CRS creditable information • Links to planning partners' pages, FEMA and Idaho Office of Emergency Management • Natural hazard mitigation plan information such as progress reports, mitigation success stories, update strategies, Steering Committee meetings. All ACEM ACEM Operation Budget Short term, ongoing 249 CW-2—The Steering Committee will remain as a viable body over time to monitor progress of the plan, provide technical assistance to planning partners and oversee the update of the plan according to schedule. This body will continue to operate under the ground rules established at its inception. All ACEM Can be funded under existing programs Short term, ongoing 6,8,9 CW-3—All planning partners that committed to the update effort will formally adopt this plan when pre -adoption approval has been granted by the Idaho Office of Emergency Management (IDEM) and FEMA Region X. Each planning partner will adhere to the plan maintenance protocol identified in this plan. All actions under this action will be coordinated by ACEM All ACEM/ Each planning Can be funded under existing programs Short term All partner CW-4—Continue to implement ongoing public outreach programs administered by ACEM. Seek opportunities to promote the mitigation of natural hazards within the planning area, utilizing information contained within this plan.. All ACEM Can be funded under existing programs Short term, ongoing 2,8,9 CW-5—Seek out and use the best available data, science and technology to update the risk assessment to this plan as that data, science, technology and funding resources become available. All ACEM FEMA Hazard Mitigation Grant funding, RiskMAP, federal Long -Term, depends 2,9 hazard analysis funding on funding CW-6—Continue to support and coordinate with the Idaho Silver Jackets program. All ACEM Can be funded under existing programs Short term, ongoing 2,6„8,9 TETRA TECH 20-1 2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Mitigation Actions and Implementation CW -7— Provide technical support and coordination for available grant funding opportunities to the planning partnership All ACEM Can be funded under existing programs. This technical Short term 2,9 assistance is a reimbursable activity under FEMA Hazard Mitigation Gran Programs CW-8—Participate as a cooperating partners with FEMA and other stakeholders in FEMA's RiskMAP initiative All ACEM Can be funded under existing programs. Could be Short term 2,9 subsidized with funding under the RiskMAP initiative CW -9— Leverage public outreach partnering capabilities (such as CERT) within the planning area to promote a uniform and consistent message on the importance of proactive hazard mitigation. All I ACEM ACEM Operation Budget Short Term, ongoing All CW -10— Coordinate mitigation planning and project efforts within the planning area to leverage all resources available to the planning partnership. All ACEM ACEM Operation Budget Short Term, ongoing 1,9,10 CW -11— Where appropriate, support retrofitting, purchase, or relocation of structures located in hazard -prone areas to protect structures from future damage, with repetitive and severe repetitive loss properties as a priority. Seek opportunities to leverage partnerships within the planning area in these pursuits. All Planning Partners Hazard Mitigation Grant funding Long-term, depends 3,9 on funding CW -12— Utilize information contained within the Ada County Multi -Hazard Mitigation Plan to support updates to other emergency management plans in effect within the planning area. All ACEM Can be funded under existing programs Short term, ongoing 1,2,6,10 CW-13—Using the most current Hazus model and other data available, examine exposure and level of risk to the known hazards of concern for first responder facilities and identified potential sheltering sites. All ACEM, all First Can be funded under existing programs Long-term, depends 2,9 Responder planning on funding partners CW -14— Based on identified risks, relocate or structurally harden first responder facilities as needed. Relocation may not be an option based on response requirements of the organization. All ACEM, all Planning Hazard mitigation or emergency management grant funding Long-term, depends 3,9 Partners on funding CW -15— Using the most current Hazus model and other data available, categorize potential sheltering sites from lowest to highest exposure to the known hazards of concern. Identify partners that own the sheltering sites and encourage building enhancements at those sites that would allow for operations during a major disaster event. All ACEM, all Planning Can be funded under existing programs, to be augmented Long-term, depends 2,9 Partners by mitigation planning grant funding at next plan update. on funding 20.2 BENEFIT/COST REVIEW 44 CFR requires the prioritization of the action plan according to a benefit/cost analysis of the proposed projects and their associated costs (Section 201.6.c.3iii). The benefits of proposed projects were weighed against estimated costs as part of the project prioritization process. The benefit/cost analysis was not of the detailed variety required by FEMA for project grant eligibility under the Hazard Mitigation Grant Program (HMGP) and Pre -Disaster Mitigation (PDM) grant program. A less formal approach was used because some projects may not be implemented for up to 10 years, and associated costs and benefits could change dramatically in that time, Therefore, a review of the apparent benefits versus the apparent cost of each project was performed. Parameters were established for assigning subjective ratings (high, medium and low) to the costs and benefits of these projects. 20-2 TETRA TECH Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6G PROJECT NUMBER: ITEM TITLE: Professional Service Agreement Professional Service Agreement with Treasure Valley Youth Theater MEETING NOTES r� APPRONED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY YOUTH THEATER This PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY YOUTH THEATER (hereinafter "Agreement") is made this �t day of February, 2017, by and between the Meridian Ails Commission, through the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and Treasure Valley Youth Theater, a nonprofit corporation organized under the laws of the State of Idaho (hereinafter "TVYT"). WHEREAS, the mission of the Meridian Arts Commission is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors; WHEREAS, the mission of TVYT is to be part of a healthy, growing community by producing quality theater arts experiences for youth; and WHEREAS, the respective governing bodies of City and TVYT find that these missions complement each other and wish to work together to further the objectives of both by engaging TVYT to present "The Lion King, Jr.," "Harriet the Spy," "HONK, Jr.," and "8 in 48 Idaho," as set forth in the proposal attached hereto as Exhibit A; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and TVYT agree as follows: I. Scope of services. TVYT shall provide the following services, deliverables, and materials under this Agreement: A. TVYT shall obtain all necessary royalties and scripts. B. TVYT shall schedule and hold auditions and rehearsals, and shall provide youth cast members with all necessary materials for such experience. C. TVYT shall provide the following staff and any other staff necessary to provide the services and deliverables set forth in this Agreement: director, music director, choreographer, stage manager, production assistant, costume designer, and light designer. D. TVYT shall provide all necessary costumes, props, and set. E. TVYT shall provide and distribute marketing materials, including printing posters, flyers, t -shirts, and programs. F. TVYT shall reserve and pay all related costs for audition, rehearsal, and performance space. G. TVYT shall present to the public three performances each of "The Lion King, Jr.," "Harriet the Spy," and "HONK, Jr.," by September 30, 2017. H. TVYT shall present the "8 in 48 Idaho' short play festival by September 30, 2017. II. Compensation and payment. A. Amount. City shall pay TVYT for professional services described herein in an amount not to exceed six thousand dollars ($6,000.00). PROFESSIONAL SERVICES AGREEMENT wITH TREASURE VALLEY YOUTH THEATER PAGE 1 OF 4 B. Payment schedule. Following TVYT's provision of detailed invoice to City, City shall pay TVYT in accordance with the following schedule: 1. On February 24, 2017, City shall mail payment to TVYT in the amount of $1,500.00. 2. On April 28, 2017, City shall mail payment to TVYT in the amount of $1,500.00. 3. On June 30, 2017, City shall mail payment to TVYT in the amount of $1,500.00. 4. On September 1, 2017, City shall mail payment to TVYT in the amount of $1,500.00. C. Materials fees; revenue. TVYT shall be entitled to collect a materials fee from each cast member in an amount not to exceed fifty dollars ($50.00). In exchange for such fee, each cast member shall be entitled to participation in rehearsals per TVYT's casting and direction; direction and coaching from TVYT staff at weekly rehearsals; and performance per TVYT's casting, direction, and scheduling. TVYT may not turn away any person due to inability to pay the materials fee; TVYT shall waive and/or make other accommodations for such fee upon request and demonstration of financial hardship. TVYT shall be entitled to retain any revenues realized from ticket sales, sponsorships, or other fundraising undertaken by TVYT. III. General provisions. A. Indemnification. TVYT and each and all of TVYT's employees, agents, contractors, officials, officers, servants, guests, and/or invitees, including any and all participants in Event or related activities, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Organizer programming, at or in its use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. B. Insurance. TVYT shall submit to City proof of an insurance policy issued by an insurance company licensed to do business in Idaho protecting TVYT, TVYT's employees, and TVYT's agents from all claims for damages to property and bodily injury, including death, which may arise during or in connection with the play, including auditions, rehearsals, set-up, performance, and tear -down. Such insurance shall name City as additional insured, and shall afford at least five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as set forth in this Agreement or any permit. If City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Event or related activities, Organizer covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. At all times during the course of this Agreement, TVYT shall provide worker's compensation coverage in the amount required by law for each and every employee utilized in the course of performance of this Agreement. C. Notices. All notices required to be given by either of the parties shall be in writing and be deemed communicated when personally served or mailed via U.S. mail, addressed as follows: PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY YOUTH THEATER PAGE 2 OF 4 If to TVYT: Autumn Kersey Treasure Valley Youth Theater P.O. Box 9144 Boise ID 83707 If to City: Hillary Bodnar, Arts & Culture Specialist City of Meridian 33 East Broadway Ave Meridian ID 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. D. 'Assignment. City shall not assign or sublet all or any portion of City's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of TVYT. TVYT shall not assign or sublet all or any portion of TVYT's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representatives, successors, and assigns of the parties. E. No agency; independent contractor. Neither TVYT nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in TVYT's use and occupancy of facilities at which auditions, rehearsals, workshops, and/or performances are held. In all matters pertaining to this agreement, TVYT shall be acting as an independent contractor, and neither TVYT nor any officer, employee or agent of TVYT shall be deemed an employee or agent of City in any manner or for any purpose. Specifically, without limitation, TVYT understands, acknowledges, and agrees that TVYT and its employees, agents, contractors, officials, officers, servants, guests, and/or invitees: 1. Are free from actual and potential control by City in the provision of services under this Agreement. 2. Are engaged in an independently established trade, occupation, profession, or business. 3. Have the authority to hire subordinates. 4. Own and/or will provide all major items of equipment necessary to perform services under this Agreement. F. Compliance with laws. In performing the scope of services required hereunder, City and TVYT shall comply with all applicable federal, state, and local laws. G. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. H. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. I. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature or other unforeseeable event which precludes or makes impossible the performance of the PROFESSIONAL SERVICES AGREEMENT wrrH TREASURE VALLEY YOUTH THEATER PAGE 3 OF 4 terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 2. Process. Either party may terminate this Agreement by providing fourteen (14) days' notice of intention to terminate. Such notice small include a description of the breach or circumstances providing grounds for termination. A forty-eight (48) hour cure period shall commence upon provision of the notice of intention to terminate. If the defaulting party successfully cures the breach or circumstances providing grounds for termination, the terminating party shall signify such cure by issuing written withdrawal of the notice of termination. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement shall be terminated. I Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. K. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. L. Discrimination Prohibited. In performing the Services required herein, TVYT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age or physical handicap. M. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. N. Approval Required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and TVYT. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. TREASURE VALLEY YOUTH THEATER: BY: Autumn Kersey CITY OF MERIDIAN: BY: Tammy de e rd Mayor Attest: oapoRA �G /�Wz� _r he TREASURE C. y Co City Clerk PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY YOUTH THEATER PAGE 4 OF 4 L9J TREASURE VALLEY YOUTH TNEIATM TREASURE VALLEY CHILDREN'S THEATER Exhibit A In 2017, Treasure Valley Children's Theater, LLC and Treasure Valley YOUTH Theater, Inc. - a 501c3 nonprofit - will become one nonprofit theater company doing business as Treasure Valley Children's Theater. Both companies share a vision to empower youth through performing arts. This merger amplifies that vision and strengthens both the quality and quantity of work we produce - as our Season 5 plans demonstrate - AND creates an outstanding opportunity for our community! Will MAC join us for a 5th season and help us change the world one theater kid at a time? MERIDIAN ARTS COMMISSION SEASON 2017 PROPOSAL We have BIG plans for 2017 including bringing back the "8 in 48 Idaho" Short Play Festival, launching two tours with our adult acting company, producing a combined adult and youth company holiday production, and our largest youth theater undertaking yet,"The Lion King, Jr."! We are asking the Meridian Arts Commission to consider supporting four leadership -through -performing arts programs in 2017 for a total of $6,000. "The Lion King,Jr." March 18 at Mountain View High School Auditorium and March 31 &April I at the Nampa Civic Center with a cast of 50 youth in 4th to 9th grade plus 6 teen mentors ages 15-18. BONUS! Youth have the opportunity to travel to Salt Lake City to see Broadway on Tour's "The Lion King" over Spring Break; "Harriet the Spy" our first nonmusical production planned for June at Cole Valley Christian High School, with a cast of 25 youth ages 8-18 years old; "HONK, Jr." late summer at the Scentsy Commons outdoor theater with a cast of 30 ages 8-16 years old. "8 in 48 Idaho" Short Play Festival Sept. 8-9 at (tentative) Meridian Methodist Church of the Warm Heart featuring original, 10 minute plays written for young audiences and starring up to 50 area youth and adult actors. As Producer, MAC's obligations would extend to the negotiation of performance space rental fees, if necessary.Additionally, MAC may be asked to assist with marketing efforts through established channel of contacts. MAC will receive recognition as Producer for all four prod • Top billing in all marketing of the programs • Mention from the stage at all performances • Opportunity to distribute information to performance att • Full page, color ad in the play bill for each production • Logo/link in e -newsletters • Logo/link on online ticketing and program webpage • Mentions on Facebook &Twitter • Reserved VIP seating for 10 guests at any of the performar Thank you for your consideration! P.O. Box 9144 Boisr, ID • 208.287.8828 • TVYOUTHTHEATER.ORG Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6H PROJECT NUMBER: ITEM TITLE: Golden Grove Subdivision Golden Grove Subdivision Heartland Townhomes Property Management, LLC Sanitary Sewer Easement MEETING NOTES u✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-016479 BOISE IDAHO Pgs=6 LISA BATT 02/24/2017 08:03 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER EASEMENT p{'itar3l.d� Ta w„�oM1 Sc THIS INDENTURE, made this 4 day of P6 , 2017 between I ��L , the parties of the first part, and hereinafter called the Grantors, and the City of Meridian; Ada County, Idaho, the party of the second part, and herefnafter called the Grantee; WITNESSETH;. WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and servicesaid pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right -of --way for an easement for the operation and maintenance of a sewer line over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times.. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after malting repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area Sewer Main Easement REV, 08/15/16 described for this easement,. which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and. lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNE OF, the said parties of the first pant have hereunto subscribed their signatuy s the da and year first herein above written. GRANTO�t4 lr�la1 w. ti cS PN ' , L 44osWent- YV\AM81f �)Oh►l A— LwAdt sir, Address Secretary STATE OF IDAHO ) ) ss County of Ada ) On this - day of _e �fkt-q►'j 2011 before ire, t e undersigned, allotary Public to and for said State, persona II/appeared 506) Atow'e 6/ artdr known or identified to me to be the f4esident-acrd- mq h Ay r $oc, etaq, respectively, of the c"pe�that executed the within instrument, and 0 acknowledged to me that surpm ali e outed the same. (' oI11 1 IN WITNESS WHEREOF, I i4av"�ereunto set my hand and affixed my official seal the day and year fist above written, 9R� , i NOTARY PUBLIC FOR IDAHO ""'•+ Residing at: v,''i2 X17 Ati11I,IG Commission Expires: �o'z0) j 'lsy4A �.' O `` REV. 08/15116 GRANTEE: CITY OF MERIDIAN Tammy dgAyeerd, Mayor by Way Coles, City Clerk Approved By City Council On: STATE OF IDAHO ss County of Ada �eOrV uG�T �` ('Iiy Or W EIDIANNt- IOAHO SEAL ) On this A 15" day of VJ , 20 before me, the undersigned, a Notary Public in and for said State, personally peared TAMMY DE WEERD and C.JAY COLES known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ••w•rrll • g,L •• •. s , t. • r LIC, ' OF ID ••Alagoas*•'• 0--hdwyty 0-0-tk NOTARY PUBL R IDAHO Residing at: j — , JAWS Commission Expires:_ A U a 2' Sewer Main Easement REV. 08/15/16 �Y�t6�� A A.Sawtooth Land 5urveying, LLC SOOT P: (208) 398-8104 F: (208) 398-8105 Lo�Suvry�iq LLG 2030 S. Wa5hmgton Ave., Emmett, ID 83617 February 2, 2017 Golden Grove Subdivision City of Meridian Sewer Legal Description BASIS OF BEARINGS for this description is North 0137'07" East, between the aluminum cap marking the southwest corner of Section 28 and the aluminum cap marking the S1/16 corner common to Sections 28 and 29, both in T. 3 N., R. 1 E., B.M. A parcel of land located in the SWI/4 of the SWI/4 of Section 28, T. 3 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho, more particularly described as follows; COMMENCING at a found aluminum cap marking the southwest corner of Section 28; Thence North 0037'07" East, coincident with the westerly boundary of said SWI/4 of the SW1/4 of Section 28, a distance of 235.00 feet; Thence South 89115'17" East, 59.21 feet to a 5/8" rebar PLS 5082 on the easterly right of way of S. Eagle Road; Thence North 4053'08" West, coincident with said easterly right of way of S. Eagle Road, 12.76 feet to a 5/8" rebar PLS 5082; Thence North 0037'07" East, coincident with said easterly right of way of S. Eagle Road, 47.22 feet to a 5/8" rebar PLS 5082; Thence North 3147'14" West, coincident with said easterly right of way of S. Eagle Road, 130.50 feet to a 5/8" rebar PLS 14221; Thence North 0037'07" East, coincident with said easterly right of way of S. Eagle Road, 81.49 feet to the POINT OF BEGINNING; Thence continuing North 0137'07" East, coincident with said easterly right of way of S. Eagle Road, 20.08 feet; Thence South 84015'59" East, 185.26 feet to the beginning of a non -tangent curve; Thence 28.34 feet along the arc of said curve to the left, with a central angle of 22114'29", a radius of 73.00 feet, subtended by a chord bearing South 50128'43" West, 28.16 feet; Thence North 84015'59" West, 163.65 feet to the POINT OF BEGINNING. P:\2016\16213 -BAILEY ENGINEERING-GOLDENGROVE\Survey\Drawings\Descriptions\CITY OF MERIDIAN SEWER EASEMENT.docx Page 11 The above described parcel contains 0.08 acres more or less. P:12016\16213 -BAILEY ENGINEERING-GOLD ENG ROVE\Survey\Drawings\Descriptions\CITY OF MERIDIAN SEWER EASEMENT.docx Page 12 )-,w6i� 5 N w Q `� oda Ui Oami °moo o Q Lt ILLI Q O a; i gh e V � � M R P N o a w � y z W srzt M.e+ats.YN BB 3 Ix 3.LaLC�dN �66'IB .3.LOLC�dN eudz $r,a ,OS'dCt M.il.[Y.CN 3tY N w WZ NW y �4woc� ,d0'SCC WOH 310Y3'S 3'10.[C.ON 8 W (1) U wzwco LL 0 F3 o U n. �y Yor? o b CM W Ott � ��Ud Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 61 PROJECT NUMBER: ITEM TITLE: Jewel Subdivision Jewel Subdivision #I James A. Kissler, LLC Sanitary Sewer and Wafer Main Easement MEETING NOTES u APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-016480 BOISE IDAHO Pgs=5 LISA BATT 02/24/2017 08:03 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY'SCWER AND WATER MAIN EASEMENT THIS INDENTURE, made thisrday ofF.5:L,2t)_d_bc(wcenTGrnY,5 A KkSJ4�,' L— , the parties of (lie first part, and hereinafter called the Grantors, and the City ofMcridian, Ada County, Idaho; the party of (lie second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property horcinnftorpart icuIorly'boutided and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constnieted by others; and WHEREAS, it will be necessary to maintain and Service -said pipelines froth time to time by the Grantee; NOW, THEREFORE, in coils ideration of tltc beileftts to be received by the Grantors, and other.good and valuable consideration, the Grantors do hereby give:, grant: ttild convey unto the Grantee the right -of --way for.an easemcnt for the operation and maintenance ofsanitary sewer and water maths over and across the Coliowing described property: (SEG ATTACHED EXI-RBITS A and Q) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, togethor with their maintctlance, repair and replacement at Clio convenience of the Grantee, with the free right of access to such facilities at any and all times, TO HAVE, AND TO HOLD, the said casement and richt-of-way unto the snid Graritec, it's suecessors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between (lie pnrtles herelo, that after malting repairs or performing other maintenance, Grantee shall restore the: aroa of tllo caseincnt and adjacent property to that existent prior to undertaking such ropairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of [Ills casement, THE GRANTORS hereby covenant and agree that they will not place or allow to be placed Sani(aiy Sewor and Nater Mani Etiscomit REW. 08415N any permanent structures, trees, brush, or perennial Shrubs or (lower;5 within t1i.c area described for this casement, which would interfere with the use of said easeniont, fat• the Purposes stated hereitn, THE GRANTORS hereby covenant and agree with the Grantee that should tiny part of the right -of -way and easement hereby granted shall become pari of, or lie within the boundaries of tiny publie street, then, to 5uCh extent, such right-of-way rind easement hereby granted which ties within such boundary thereof or which is a part thereof, shnli Cense and become null and void and of no furthor offect and shall be completely relinquished, TC-fE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have n good and Lawful right to convey said cnsetiiont; and tingt they will warrant and forever defend the title and quiet possession thereof ogainst the lawful claims of all persons whotllsoever. M WITNESS WI-IEREOF, (lie said parties of the first part have hereunto subscribed their Signatures the day and year first heroin above written. GRAN OR; Presi nt Address OS Secretary STATE Or IDAHO ) ss County of Ada On trans2(Y day of , �, before n e, the and Arsigned, to Notary Public in and for said State, pcsonnlly appearedu� X/ /' and known or identthed to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same, IN WITNESS WHEREOF, I have liercunto set nay hand and affixed my official seal the day and year list above written, e-MIZ, KINDEL JO DE LEON NOTARYPU LIC FOR I .A1 -IO Notary Public Residing tit" State of Idaho Commission Expires; Sanitary Server and Water Mnin Cascqricnt RLV, 08/15/I6 GRANTEE: CITY OF MERIDIAN T o Tammy do W d, Mayor m �l W rREASURE�P���� Att(&t by C, \ y oles, City Clerk Approved By City Council On: �Z (1%� "1 STATE OF IDAHO, ) ss. County of Ada ) On this a� ` day ot'�, 201r1, before me, the undersigned, a Notary Public in and for said State, personall appeared Tammy de Weerd and C,Jay Coles, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that tite City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official scal the day and year first above written, 00,09..ro,� .•'S,EN.& (SE4 V A• ;4 t ♦ V ♦'� `� TP, Eli' •"t,—, �V NOTARY P LIC FOR IDAA A Residing; Commission Expiresj, _- -b�9' Sanbry Sewer and Water Main Casement REM OR/15/1 G January 27, 2017 Project No. 116091 THS. LAND GROUP, INC. EXHIBIT "A" WATER & SEWER EASEMENT CITY OF MERIDIAN That portion of Parcel A according to Record of Survey No. 9885 recorded under Instrument No, 2014-069153, Ada County Records, said portion located in the Southwest Quarter of the Southwest Quarter of Section 16, Township 3 North, R6nge 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, particularly described as follows: Commencing at the Southwest Corner of said Section 16, from which the South Quarter Corner of said Section 16 bears South 89°14'17" East, 2665.07 feet; Thence, North 45°10'00" East, 1685.07 feet to the POINT OF BEGINNING; Thence, North 000 45' 23" East, 87.81 feet; Thence, North 890 14'50" West, 24.37 feet; Thence, North 00° 45' 10" East, 20.00 feet; Thence, South 890 14' 50" East, 15.00 feet; Thence, North 00° 45' 23" East, 15.00 feet to the north line of said Southwest Quarter of the Southwest Quarter of Section 16; Thence, along said north line, South 89° 14' 37" East, 56.31 feet; Thence, departing from said north line, South 00° 22' 59" East, 35.00 feet; Thence, North 89° 14'50" West, 27.63 feet; Thence, South 00" 45' 23" West, 87.81 feet; Thence, North 89° 14'37" West, 20.00 feet to the POINT OF BEGINNING, containing 0.093 acres or 4,039 square feet, more or less. PREPARED BY: THE LAND GROUP, INC. Robert L. I<azarinoff pr 1-andscoe An-bileclum e Si/e Plaiming v Ciril Engineedng ® Golf Comae Lirgation & Engineering ® C uoUc Colm udralion 462 E• Shore Drive, Ste 100, Eigle, Idaho 83616 • P 208.939.40,11 F 208.939.4445 • w.vw.�hcla�idsr� �rlipinc.c��m F99 Looa*: 0:\2016\i 1609ftad\survey\exhibhs\116091 wale( 6 sem esmnt 1.Cap Last Plotted Bpab kaearhae DatePlotted: Friday, January 27 2017 at 10:39 M1 0 �I it 0 cn K) I `" (N00°49'23"W 2653.90' R1) --j.l N00040'46"W 2653.90' U' Q, SOUTH EAGLE ROAD . 0 —4 cn a�eSaam zC= cr Pep o�� I \ m ® —• cr) ® rn � ® ( m m cn cn --A m C C 2 j co co1� r,-) F Sheel Tde: W $8-3 z m CITY OF MERIDIAN P V 0"i C] WATER & SEWER EASEMENT �.� City of Meridian Ada County, Who z cn z cn cn z cn z z 00 z . 0 o C�D0 co�0 o C(D O 0 4j- Com) s .A 10 N p Cin ,gyp C�ii P cn y w o C9� W o 0 o W z m m m m m m cr r O co W O j O O O °° --I m r �� m- cn!�z �o --1 -n o � cn W� :10z Fn m o z pC-:am �m W m z 0 z m cn -1 m 1 ;)uI D O p m Q0 r— C•1 m cn C —1 C Cl I O m OT Z1 XJ M O \ O C tril —izU)C Z U) \ p S 0> o I z z0 rl.� o o 00 0 o z w W ✓ o L9 CA) o> z L7 0 C N z o C) m cJl JEWEL SUBDIVISION Us ,---'*—TU 1 cn m ; o CD oa j z M M a' m Sq W it r a U n Sheel Tde: • (r0 " Exhibit $8-3 CITY OF MERIDIAN P V 0"i C] WATER & SEWER EASEMENT �.� City of Meridian Ada County, Who it Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 6J PROJECT NUMBER: ITEM TITLE: Jewel Subdivision #2 Jewel Subdivision #2 James A. Kissler, LLC Sanitary Sewer and Water Main Easement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-016481 BOISE IDAHO Pgs=6 LISA BATT 02/24/2017 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE SA ITARV SEWER AND WATER MAIN EASIMPNT .J C�THIS INDENTURE, nadc llis da of , 20 between rres �� , parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNr�SSETH: WI3LRI AS, the Grantors desire to provide a sanitary sewer and water main right-ofNvay across the premi>es and property hereinafter 1 articularly bounded and described; and WIII REAS; the sanitary sewer and wit 'ter is to be provided for through undorground pipelines to be constructed by others; and WHEREAS, it will be necessary to nlalntain and Service said pipelines from time to lime by the Grantee; NOW, THEREFORE, in consideration of the benefits to. be received by the Grantors, and othot• good and valuable consideration, the Grantors do horoby give, grant and convey unto the Gralitce the xight-of way for an easemwit for the operation and maintenance orsanitary sewer and watermains over and across the following deseribod property: (SEE ATTACHED EXHIBITS A and 13) The easemetlt hereby grantod is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with 111011' maintenance, repair• and replacement at the convenionce of tho Grantee, with thG frau right of access to such facilities at any and all times, TO HAVE AND TO HOLD, the said casement and.right-of way onto the said Grantee, it's succossors and assigns forever, IT IS'EXPRESSLY XPRESSLY UNDERSTOOD AND AGREED, by and betwoon the partios hereto, that after making ropairs or porforming othor maintenance, Grantee shall restore tlm area of the casement and adjacent property to that existent prior to auldertaldng suc;lr repairs and anlaintenallce, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described ill this easomelit that 1Vas placed there in violation ofihis casement, THE GRANTORS hereby covenant and agree that they will not place or allow to be placed Snnitnry SoNver mid Wntor Main Eascment REV, 08/15/16 tiny permanent structures, trees, brush, or perennial shrubs or flowers witilin tile area described for this casenlont, which would interfere with the use of said easement, for the purposes stated liereirl, THE GRANTORS hereby covenant and agree wall the Grantee that ,sbould any pall of the right -of way and easement hereby granted shall become part of, or fie within the bowldnrics of any public street, then, to such extent, such right-of=way and casctllent Hereby granted Which lies witilin such boundary f icreofor wlllcll is it part thereof, shall cease and become nail and void and of no further effect and shall be completely relinquished, THE GRANTORS do hereby covenant with the Grantee (lint they are lawfully seized and: posscsscd of the aforementioned nod described tract ofland, and flint thcy have a good and lawful right to convey said easement, and that they will waaant-and forever defend tile title and quiet possession fhereofngainst the lawful claims of all persons wilotllsoever, IN WITNESS WHERE -OF, the said parties of the first part have hereunto subscribe() their signatures the day and.year first licroin above written. GRANTOR; Presi Address Secretary STATE Or IDAHO ) ) Ss County of Ada On (his day of 20%/_ before me the un(icr igncd, a Notary Public in and for said State, personallyappealed/ ' _ ��c('('�_/'i_ and —12 known or identified to nye to be the President and Secretary, respectively, of the corporation that oxecuted the within instrument, and acknowledged to tele that Such oorporatlon executed the same, 1N WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and yea.• Fist above written, KINDEL 0 DEL LE: ON Public NOTARY PU �. L.IC FOR IDAI-10 State of Idaho Residing at:,,// Commission Expires; Snnilary Sewor aad Water Main Epawimil REV. 08/15/1 l GRANTEE: CITY OF MERIDIAN \�G��PORATEpgGc G. (C m Iljl� w Tammy de Wei , Mayor y S l ti4 TREAsuRE\q1 Att by C, ay Coles, City Clerk Approved By City Council On:/ � z STATE OF IDAHO, ) SS. County of Ada ) 5 On this day of ru( _ , 2t7, before me, the undersigned, a Notary Public in and for said State, personall appeared Tammy de Weerd and C.Jay Coles, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written, 00000.0•6• t••.•��,ENE t OTA, `, . V� f r 0 `••oil 0 too . NOTARY PUB IC FOR IDA] -I Residing at; a" i vi, a Commission Expires;-9'8__-,,Ma_a' Sanitary Sewer and Watcr Main Easement REV. 08/15/16 January 27, 2017 Project No. 116091 THE LAND GROUP, INC. EXHIBIT "X' WATER & SEWER EASEMENT CITY OF MERIDIAN That portion of Parcel A according to Record of Survey No. 9885 recorded under Instrument No. 2014-069153, Ada County Records, said portion located in the Southwest Quarter of the Southwest Quarter of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, particularly described as follows: Commencing at the Southwest Corner of said Section 16, from which the South Quarter Corner of said Section 16 bears South 89°14'17" East, 2665.07 feet; Thence, North 53033'32" East, 1474.67 feet to the POINT OF BEGINNING; Thence, North 00° 23' 24" West, 20.00 feet; Thence, North 89° 36' 36" East, 16.01 feet; Thence, North 00' 23' 24" West, 13.37 feet, Thence, North 89° 47' 12" East, 8.37 feet; Thence, North 00° 12' 48" West, 10.00 feet; Thence, North 89° 47' 12" East, 20.00 feet; Thence, South 00' 12'48" East, 8.28 feet; Thence, North 89° 36' 36" East, 14.51 feet to the beginning of a non -tangent curve; Thence, along said curve to the right an arc length of 35.01 feet, having a radius of 7742.00 feet, a central angle of 000 15' 33", a chord bearing of South 00° 46' 04" West and a chord length of 35.01 feet; Thence, South 89° 36'36" West, 58.18 feet to the POINT OF BEGINNING, containing 0.045 acres or 1,962 square feet, more or less. PREPARED BY: THE LAND GROUP, INC. Robert L. Kazarinoff 0 Landsrnfie Aabited1w n ,dile Planning a Civil Engieeedhu D Golf Conrse h igalion & Engineeriq Y Groli�ie Couriniu i aaion 462 R Shore Drive, Ste, 100, Eagle, Idaho 83616 o P 208.939.4041 P 208.939.4445 9 �rww.dicland �n�Ai �inc�.c„�i� Fria Location: 0:\2016\116091\Cao\sunay\exhibhs\116091 water G 64AWOUM 2.rtay Last Plotled llyrab kaaadnoll Data Plotted: Friday, January 272017 at 10A7 Al co cn No y (N00°49'23"W 2653,90' R1) CSD cnN I N00040'46"W 2653,90' 0 Cn —1 Qi -� SOUTH EAGLE O O :!% C W 0= a IIo z r ®• m m I n ® m C -I C 0 N rt I O ®� O �m I� D y g :)o O C y � O -^zizN m O I O \ 2s�� z I J�95 O z� rn I � u'• O F I o 0 wcn N O 1 D00 X006'n C) to — — c C4 D C1 Fn z p I � I m O .1 1 I W W \ '-^cn m m z90 cn m X JEWEL SUBDIVISION x . Sheet TRo: � enP CSD cnN I N N 0 W \ W 0= a IIo P .A I n C -I C 0 N rt I O L1 o u g cncm O C -^zizN V o I O I O O O O 21- o O(0 z� mI z o 0 wcn N O 1 D00 X006'n to — — c C4 C1 Fn z p m .1 1 W z m I rn '-^cn m m z90 cn m X JEWEL SUBDIVISION x . Sheet TRo: � enP Dp �m W m m c O O Exhibit a 1® 0= a IIo � m D O p m n C -I C 0 �e O Z u m W O City of Meridlan O C -^zizN z cn Z O O 21- o O(0 z� z 0 N O 1 il rn to — — c C4 Exhibit a 1® a IIo %t CITY OF MERIDIAN �e 0 WATER & SEWER EASEMENT u City of Meridlan Ada County, Idaho He LUCahan: p:A2016}1166911caalsunaylazhihlts\114D31 warer6 a5atr e:rnrA 2,daq Last 1`1044 Byrob kazarWff 8a4 Plotted: Friday, January 212817 at 10,18 AM Ric 00 C c Sheet We: M�Exhibit m m CJ`i r— o � OF MERIDIAN 'y to N cj c77 a N O O o N ; -J O Cy w m r C2 cy d7 CD -I N -tA (0O S N t5 A g m cn o Room CD .A rn W m m rn m m t'7 C7 W cn M cr --r r Ric 00 7 Sheet We: M�Exhibit m 2: U7 2�2 OF MERIDIAN W to cl) cj c77 a N 4 ` 4 o N ; -J N W Cy N W > C2 cy d7 ,p O2 -I N -tA (0O S N t5 A g m IV p A m rn m m cr m co 01 0o A °°c=) � °a W 07 0 co j b O bv as to -4 0 _ 6 O Ric 7 Sheet We: M�Exhibit SABti 1WT! OF MERIDIAN P14�CITY is WATER & SEWER EASEMENTO City of Meridian Ada County, Idaho Ric Meridian City Council Meeting DATE: February 21, 2017 ITEM TITLE: Jewel Subdivision #3 ITEM NUMBER: PROJECT NUMBER: Jewel Subdivision #3 James A. Kissler, LLC Sanitary Sewer Easement MEETING NOTES c✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2017-016482 BOISE IDAHO Pgs=6 LISA BATT 02/24/2017 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SCWCIt EASEME, NT THIS INDENTURE, ninde tills 1E\ day of, 2Q�between ae1,vn 6 V) �'�ss�-n- Glgdle Parties of file first part; and hereinafter called the Grantors, and the City of'Meridian, Ada County, Idaho, the party of the second hart, and hereinafter called the Grantee; W ITNESSETB: WHEREAS, (lie Gragtors desire to provide a sanitary sewer right -or -wily across the premises and property hereinafter particularly bounded and described; and WHEREAS, file sanitary sewer is to be provided Im through an underground pipeline to be cons(ruoted by others; and W TERE,AS, it will be necessary to maintain and service said pipeline from time to title by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valrinble consideration, the Grantors do hereby give, grant and convey unto the Grantee the right -of -wily for an easement for the ol)protion and maintenance of a sewer line over and across the following described property: (SEC ATTACHED EXHIBIT A and B) The casement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities tit fitly and fill tides, TO HAVE AND TO HOLD, the said casement and right-of-way unto the said Grantee, it's successors and imigns forever, . IT IS EXPRESSLY UNDERSTOOD AND AGREED, by acid between the parties hereto, that lifter malting repairs or performing other maintenance, Grantee shall restore the area of the easctaient and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easculcht, THE, GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perenninl shrubs or Flowers within lire area Sewer Win Eamm RFM Q8/15/1G described f'or this easement, which would interft;re with the use of said casement, for the purposes stated herein, THE GRANTORS hereby covennnt and agree with the Grantee t1lat should tiny part of the right-of-way and easement.hereby granted shall becomo part of, or lie within the boundaries of any public strcct, then; to such extent, such lriglrt-of way and casement hereby granted which lies within such boundary thereofor which is a mart thereof, shall cease and become Mill and void and of no further effect and shall be completely relinquished, TIIE GRANTORS do hereby covenatit. with file Grantee that they tire lawfully seized and possessed ot'the aforementioned and described tract of land, and flint they Have a good and lawful right to collvey Said Casemclit, and that they will mi -rant and lbrever defend tile title and quiet 00,48085ipI1 thereof agaillst tile, lmvflll claillls of fill persolls Whomsoever. IN WITNESS WT-IEREOF, the Bald parties off the first part have hereunto subscribed their signatures the day and year first herein above written, GRANTOR; Preside It Address 5 �-3 7()5 Secretary STATE OF IDAHO ) Ss County of Ada ) On this _ day of � h ,20) Y before me, t le and rsi fled, It Notary Public in and for said State, personally appcared ! - Lo and Ictlown or identified to nae to be the President and Secretary, respectively; of the coil)oraton that executed the within instrulliertt, and acknowledged to ille that Such corporation executed tilt same, IN WITNESS WHEREOF, l have hereunto set my baled and affixed my off fclal seal the day and year fist above written, (S el�pE�.. Jt) DE LEON (>� ary f ublic State of Idaho Sewer Main Gilsament 7 NO" RY PUBLIC FOR lD IIO Residing at;,11azl-� _ Coll mission Expires: i REV, 08/15/16 GRANTEE: CITY OF MERIDIAN c Tammy de W d, Mayor S j '4 0 w er��ASURE \vl Atte6 by C.J oles, City Clerk Approved By City Council On: z Dy/ z XZ 7 STATE OF IDAHO, ) . ss. County of Ada ) On this f 6! day of, 20_0 before me, the undersigned, a Notary Public in and for said State, personally�ppeared Tammy de Weerd and C.Jay Coles, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. SEA ••••,ENE' •••'• 0� • 1'C7B1a'�G ,� � • •••••#; `� 7'E OF 00 •*••00100•{ Sanitary Sewer m1040sAv Main Easement NOTARY PUBLIC FOR AHO Residing at:�� Commission Expires:3 -,92 --,'4 REV. 08/15/16 January 27, 2017 Project No. 116091 THE LAND GROUP, INC. EXHIBIT "A" SEWER EASEMENT CITY OF MERIDIAN That portion of Parcel A according to Record of Survey No. 9885 recorded under Instrument No. 2014-069153, Ada County Records, said portion located in the Southwest Quarter of the Southwest Quarter of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, particularly described as follows: Commencing at the Southwest Corner of said Section 16, from which the South Quarter Corner of said Section 16 bears South 89°14'17" East, 2665.07 feet; Thence, North 65°2827" East, 1283.43 feet to the POINT OF BEGINNING; Thence, North 010 39'03" East, 20.00 feet; Thence, South 88" 20' 57" East, 68.94 feet to the beginning of a non -tangent curve; Thence, along said curve to the left an arc length of 4.93 feet, having a radius of 5031.00 feet, a central angle of 00° 03' 22", a chord bearing of South 00° 32' 21" West and a chord length of 4.93 feet; Thence, South 01" 39'03" West, 15.07 feet; Thence, North 88° 20'57" West, 69.03 feet to the POINT OF BEGINNING, containing 0.032 acres or 1,380 square feet, more or less. PREPARED BY: THE LAND GROUP, INC. Robert L. I<azarinoff I /Z,7/t7 Ar I rwdr<a,pe Aribiledw-e ® Sile Planning • Civil Egkeedq o Golf Cortise 117igalion & Eogineeling a Grrobic Colmminkaliell 462 I;. Shore Drive, Ste. 100, Eagle, Idaho 83616 9 1' 208.939.4041 F 208.939.4445 e �i�l ���;t��el i�d�rrni}�incann FdaLoca� q:X20161116091kaa1sunay�er3�lts111fi091:cncreemmt.dag Lail Plotted eyeod 1,311"( Date Noted May, January 272017 at 1053 Nd cn cn : C3 (N00°49'23"W 2653,90' R1) r' N00040'46"W 2653,90' y Sheet tab: I SOUTH EAGLE -�7 i OF MERIDIAN r 4� SEWER EASEMENT0 \ o m m r7 Ada County, Idaho ® ( map Ir CD � cn � \ rr7 m C) M I ( I n I o I � co afl W N ^J to ROAD cn -Imp W W r2: m zt m z C7 ca to q) z JEWEL SUBDIVISION 'C! m r a 9 r j m rn cn cm cn m Qa o w m o g m r— � m CO C7 O m —i T -o f'7, Cn 2 �R > C cn M L7 o o� 2 00 N � i L1 Sheet tab: I b -�7 i OF MERIDIAN r 4� SEWER EASEMENT0 v City of Meridian Ada County, Idaho L" 6 cn Ir CD I N � W r2: m zt m z C7 ca to q) z JEWEL SUBDIVISION 'C! m r a 9 r j m rn cn cm cn m Qa o w m o g m r— � m CO C7 O m —i T -o f'7, Cn 2 �R > C cn M L7 o o� 2 00 r Sheet tab: ®®(ryyg, hib t b g i MO ;1CITY OF MERIDIAN r 4� SEWER EASEMENT0 v City of Meridian Ada County, Idaho fPeLasadnn: q:�2016�i1S001kad�SuneylerhrorisU16091ae�waxnnitAaq Lett Plotted 11yub kaaadnoB gate Piedtd: Thursday, January 2S 20V st00At PAt mob � C IMM Sheet Tke: C AFP Y ll�tls m 00 C)a 17- m w 00 m WON _ Z 00 o 4�0 co L > w o t7) C3 p o m c� +n C C o w N �] rn o z W m mob r m IMM Sheet Tke: "900" AFP Y ll�tls 00 C)a ao t 00 m WON o w�w 00 o 4�0 co C31 C) MM cr o mob r $�Exhibit � Sheet Tke: "900" AFP Y ll�tls CITY OF MERIDIAN fip ao t SEWER EASEMENT City of Meddlan Ada County, Idaho Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: $A PROJECT NUMBER: ITEM TITLE: Transportation Commission Annual Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 8B PROJECT NUMBER: ITEM TITLE: Parks and Recreation Commission Annual Report MEETING NOTES VZ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: $C PROJECT NUMBER: ITEM TITLE: Keith Bird Legacy Park Resolution No.: Approving the Naming of Keith Bird Legacy Park MEETING NOTES F / rd - Ab �t I, n/ rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 17-1/16 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING THE NAMING OF KEITH BIRD LEGACY PARK; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Keith Bird has been a pillar of the Meridian community since 1965, and his exemplary service and dedication to Meridian has helped shape and preserve the attributes of our city that make Meridian an ideal place to live, work, and raise a family; WHEREAS, Mr. Bird has provided mentorship, coaching, encouragement, and support to Meridian youth through his service to and leadership within the Meridian Athletic Association, YMCA basketball, American Legion Baseball, Meridian Athletic Roundtable Association, Meridian Speedway, Meridian Dairy Show Board, and Optimist Youth Football; WHEREAS, Mr. Bird has dedicated himself to the improvement of Meridian's recreational opportunities, and in his roles as a founding member of Friends of Meridian Parks, a charter member of the Meridian Parks and Recreation Commission, and multiple terms as City Council liaison to the Meridian Parks & Recreation Department, has supported the development of numerous Meridian parks, a community center, and an indoor field house; WHEREAS, Mr. Bird, who retired from the glass business after a career spanning forty-two years, has worked tirelessly to promote and develop opportunities for the growth and sustainment of Meridian businesses through his service in the Meridian Chamber of Commerce, Meridian Development Corporation, and several other city and community organizations; WHEREAS, Mr. Bird is known for his love and support for his wonderful family, including his wife of fifty-five years, Marjorie, his three children, ten grandchildren, and two great- grandchildren; WHEREAS, Mr. Bird, the longest -serving City Council member in Meridian's history, has served on the Meridian City Council for nearly twenty years, helping to guide the successful growth of one of the fastest-growing cities in the nation from a population of around 30,000 when he was first elected to the office in 1997, to a population of over 90,000 today; WHEREAS, Mr. Bird, by his example, inspires others to serve, to cherish family and friends, to nurture the joys of youth, and to dedicate time and talent to improving and strengthening their community; WHEREAS, thanks to a generous donation of parkland to the City of Meridian by David Turnbull, of Brighton Investments, LLC, a new, 7.5 -acre neighborhood park is under development on the southwest corner of the intersection of Chinden Boulevard and Ten Mile Road, in northwest Meridian, which park will provide youth sports and outdoor recreational opportunities for generations to come; RESOLUTION NAMING KEITH BIRD LEGACY PARK PAGE I OF 2 WHEREAS, under the Deed of Gift executed between Brighton Investments, and the City of Meridian on December 21, 2006, Brighton Investments reserved to itself the right to name the park, and Mr. Turnbull, on behalf of Brighton Investments, has agreed that the new park should be named in honor of Keith Bird; WHEREAS, in partnership with Mr. Turnbull, at the State of the City Address on February 8, 2017, Mayor Tammy de Weerd announced that the new park would be named Keith Bird Legacy Park, in honor of Mr. Bird and his decades of service to and love for his community, family, and friends; WHEREAS, at its meeting on February 8, 2017, the Meridian Parks & Recreation Commission unanimously and enthusiastically voted to endorse the naming of the park Keith Bird Legacy Park; and WHEREAS, the Meridian Parks and Recreation Commission, Mayor De Weerd, and the City Council of the City of Meridian wish to establish a lasting tribute to Mr. Bird's legacy of love for family, service to others, spirit of community, support for youth, and generosity of self; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the neighborhood park on the southwest corner of the intersection of Chinden Boulevard and Ten Mile Road, in northwest Meridian, shall be named Keith Bird Legacy Park, in honor of City Council Member Keith Bird. Section 2. That this resolution shall be in full force and effect immediately upon its adoption and approval. 2017. ADOPTED by the City Council of the City of Meridian, Idaho, this 21 st day of February, APPROVED by the Mayor of the City of Meridian, Idaho, this 21 st day of February, 2017. Attest: Tammy de W�d, Mayor Cly Colo, City Clerk O�QpRATEDgD GGST Dj W m io,JNoY�.. SEAL .> RESOLUTION NAMING KEITH BIRD LEGACY PARK PAGE 2 OF 2 Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: $D PROJECT NUMBER: ITEM TITLE: Historic Preservation Commission Annual Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: 1?-- /0-�, BIRD, GORTON, CAVE NER, PALMER, MILAM, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPROVING THE HISTORICAL PRESERVATION COMMISSION'S ADOPTION OF THE IDAHO HISTORIC SITES INVENTORY (IHSI); REQUIREMENTS AND STANDARDS FOR DOCUMENTATION BY THE IDAHO STATE HISTORICAL SOCIETY. WHEREAS, on February 9, 2016 the Meridian Historic Preservation Commission adopted the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society; WHEREAS, the City of Meridian is a Certified Local Government as determined by the National Historic Preservation Act of 1986; WHEREAS, the purpose of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society is to document and catalog historical sites, structures, and properties within the City of Meridian and its adopted Area of City Impact. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. The Mayor and City Council of the City of Meridian hereby approve the Meridian Historic Preservation Commission's adoption of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society as set forth in Exhibit A, as attached. ADOPTED by the City Council of the City of Meridian, Idaho, this / day of February, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this c9l day of February, 2017, APPROVED: Go�QOR"��oq��G�i ATTEST; W WeerMayod S I,qN ICJay Co s, City Clerk RESOLUTION ADOPTING IDAHO HISTORIC SITES INVENTORY (IHSI); REQUIREMENTS AND STANDARDS DOCUMENTATION CITY OF MERIDIAN BY THE MERIDIAN HISTORIC PRESERVATION COMMISSION: RESOLUTION NO. L-1 -- -CiO CRONK, JOHNSTON, JONES, LANDIS, EVARTS, KRAMER A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO APPROVING THE ADOPTION OF THE IDAHO HISTORIC SITES INVENTORY (IHSI); REQUIREMENTS AND STANDARDS FOR DOCUMENTATION BY THE IDAHO STATE HISTORICAL SOCIETY. WHEREAS, on February 9, 2016 the Meridian Historic Preservation Commission adopted the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society; WHEREAS, the City of Meridian is a Certified Local Government as determined by the National Historic Preservation Act of 1986; WHEREAS, the purpose of the Idaho Pistoric Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society is to document and catalog historical sites, structures, and properties within. the City of Meridian and its adopted Are of City Impact. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. The Historic Preservation Commission of the City of Meridian hereby approves the adoption of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society as set forth in Exhibit A, as attached. ADOPTED by the Historic Preservation Commission of the City of Meridian, Idaho, this day of February, 2017. APPROVED by the President of the City of Meridian Historic Preservation Commission this day of February, 2017. RESOLUTION OF HPC ADOPTING IDAHO HISTORIC SITES INVENTORY (II -ISI); REQUIREMENTS AND STANDARDS DOCUMENTATION ARCHITECTURAL AND HISTORIC SITES SURVEY AND INVENTORY IDAHO HISTORIC SITES INVENTORY (IHSI) REQUIREMENTS AND STANDARDS FOR DOCUMENTATION Compiled By Belinda Davis Historic Sites Registrar Idaho State Historic Preservation Office Boise Idaho 2011 (Revised January 2012) ica Historl 5 0 c t E r r PRESERVING THE PAST, ENRICHING THE FUTURE ARCHITECTURAL AND HISTORIC SITES SURVEY AND INVENTORY IDAHO HISTORIC SITES INVENTORY (IHSI) Idaho's system of Architectural and Historic Sites Survey and Inventory provides an ongoing effort to identify and record historic properties throughout the State. The product of this systematic identification of historic properties is officially referred to as the Idaho Historic Sites Inventory (IHSI). The IHSI houses the statewide inventory of architectural and historic properties and serves as a permanent record of known historic buildings, structures, objects, sites, and districts. The Inventory consists of individual historic property records supplemented by property -specific documentation such as photographs, maps, sketches, architectural or engineering drawings, historical documents, news clippings, and other miscellaneous materials. Each property record provides descriptive data elements about a property for purposes of research, preservation planning, local and city planning endeavors, compliance with federal regulations, and National Register of Historic Places eligibility. The Idaho Historic Sites Inventory automated database form and guidelines are the standard for recording all architectural and aboveground historic resources as well as linear resources such as agricultural irrigation systems, railroad systems, and vehicular travel systems. Idaho. Stats Historical PRESERVING THE PAST,ENRICUlty THE FUTURE IDAHO HISTORIC SITES INVENTORY (IHSI) Table of Contents Introduction-------------------------------------------------- 1 Minimum Survey Product Requirements---------------------------- z Recording Requirements----------------------------------------. 3 Linear Historic Resources Guidelines for Documentation --------------- b Agricultural Irrigation Resources Requirements for Documentation ------ 8 Appendix A: Photographic Standards ------------------------------ 9 Appendix B: Sample Sheets -------------------------------------.15 Appendix C: Online Map Sources ---------------------------------- 15 Appendix D: IHSI Automated Database Instructions -Abridged ---------.17 H91d.no . s�e lstorica1 PRESERVING THE PAST, ENRICHING THE FUTURE 5 0 C 1 E T Y IDAHO HISTORIC SITES INVENTORY (IHSI) Introduction This guide is designed to assist historic preservation commissions, government agencies, cultural resource consultants, local preservation organizations, and others in the systematic documentation of architectural and historic properties. Descriptive data elements as well as supporting documentation such as photographic and cartographic (map) materials must meet established standards of quality in order to afford an appropriate framework for the identification, evaluation, registration, and protection of Idaho's historic resources. The standards and guidelines presented here will ensure that site documentation is acceptable for inclusion in and meets the recording standards of the Idaho Historic Sites Inventory. Individual architectural and historic sites records are required to be submitted to the Idaho State Historic Preservation Office (ISHPO) utilizing the Idaho Historic Sites Inventory automated database recording system. The ISHPO will provide a copy of the Idaho Historic Sites Inventory Automated Database: Manual of Instruction for Data Entry and the IHSI database template on compact disk. As this method of recordation and submittal of property data requires specific computer hardware and software, the agency or its contractor(s) must contact the ISHPO for specifications and requirements. In addition, all photographic materials must be submitted in accordance with the established procedures and guidelines outlined in the Idaho State Historic Preservation Office Photographic Standards for Archaeological and Historic Sites Inventory Forms and National Register Nominations (2007) [see Appendix A]. Finally, all cartographic (map) materials submitted must meet the required standards outlined in the Idaho Historic Sites Inventory Recording Requirements [p. 3]. 1 1StfOrlCa1 s o c i E T y PRESERVING THE PAST, ENRICHING THE FUTURE IDAHO HISTORIC SITES INVENTORY (IHSI) Minimum Survey Product Requirements All products submitted will meet the basic standards and guidelines of the Secretary of the Interior's Standards and Guidelines for Preservation Planning, Identification, Evaluation, and Registration [48 FR 44716-28] published by the Department of the Interior as part of the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation. Idaho Historic Sites Inventory recording forms will be submitted in accordance with the Idaho Historic Sites Inventory Automated Database: Manual of Instructions for Data Entry. It will be the responsibility of the surveyor/consultant/contractor to obtain a current version of the manual and database template. In addition, all products submitted must adhere to the requirements outlined in the Idaho Historic Sites Inventory (IHSI) Recording Requirements [p. 3]. One (1) original copy of each final product will be provided to the Idaho SHPO; additional copies may be required to be submitted to the sub- grantee or a public depository. Briefly, expected survey products include: ♦ Completed IHSI database submitted electronically on compact disk; ♦ Printed copies of the IHSI site forms, as generated from the database; ♦ Photographic materials presented and prepared according to the ISHPO Photographic Standards; ♦ Site location maps and/or sketch maps presented and prepared according to the Idaho Historic Sites Inventory (IHSI) Recording Requirements; ♦ Survey Data Cover Sheet [see Appendix B]; ♦ Inventoried Properties Sheet [see Appendix B]; and ♦ Final survey report. Hist#oriic" PRESERVING s o c i € ;� VING THE PAST, ENRICHING THE FUTURE IDAHO HISTORIC SITES INVENTORY (IHSI) Recording Requirements ♦ With regard to completing the IHSI site form, all IHSI Main Form data fields that are identified with a red check mark (✓) in "Section Seven - Data Entry Instructions" of the Idaho Historic Sites Inventory Automated Database manual' [see Appendix D] are required fields and must be completed for reconnaissance -level survey. These fields supply the minimum level of information necessary to re -locate a property and to evaluate its potential for National Register of Historic Places (NRHP) eligibility. ♦ While the reconnaissance level of documentation is designed to provide the minimum amount of information to record a potentially eligible property, an intensive -level survey is meant to be more comprehensive. When recording properties at an intensive level, complete ALL DATA FIELDS contained in the IHSI database excepting those designated as "FOR ISHPO USE ONLY." Recording properties on an intensive level requires an expanded architectural description and historical narrative than that provided for reconnaissance -level documentation; use the IHSI Supplemental Form and the IHSI Attachment Form in addition to the IHSI Main Form. Keep in mind that one of the goals of intensive -level documentation is to provide sufficient information to make a well- informed determination regarding the property's NRHP eligibility. In addition, the information collected should be in a format readily transferrable to a National Register nomination form, and so should meet NRHP documentation requirements. ♦ When recording a complex of buildings and/or structures, the IHSI site form must include references to and brief descriptions of all existing buildings, structures, and features on the property. (This data must be added in the "COMMENTS" data field. See the Manua! of Instructions for Data Entry, p. 10 of 18.) ♦ Every property documented on an IHSI site form must be illustrated with at least one clear photograph. For sites containing two or more resources, photographs of associated structures/features are required.z ♦ Traditional i)hotographs must be labeled only in pencil and only on the backs of the prints. (Consult the ISHPO Photographic Standards for appropriate labeling methods.) Extremely soft pencils such as the Schwan All-Stabilo #8046, available at art or drafting supply stores, are most effective for labeling the backs of photographs. Digital photographs ]daho. State H1StorlCa, PRESERVING THE PAST, ENRICHING THE FUTURE S O C I E F Y must be labeled "digitally" on the front of and below the photograph. No photograph should ever be labeled with adhesive labels or other applied materials. Never affix photographs to paper, cardboard, etc.3 ♦ All photographs - both traditional and digital - must be contained and submitted in clear archival photographic sleeves meeting the requirements outlined in the ISHPO Photographic Standards.4 ♦ Each site record (including photo sleeves) must be stapled together as one unit. ♦ Rural properties located outside of city limits must be pinpointed on United States Geological Survey (USGS) topographic maps (1:24,000); urban properties must be pinpointed on Sanborn Fire Insurance Company maps, subdivision/addition plats, or other appropriately detailed maps. At a minimum, a photocopy of the topographic map - or portion of map - exhibiting the property location must be submitted with each site form. Additional maps may be required for urban properties. PLEASE NOTE, telephone book maps and maps generated from online map sources, such as MapQuest, Yahoo!, Rand McNally, Expedia, etc., typically lack sufficient detail for mapping and do not allow for accurate UTM calculations or precise legal descriptions. Therefore, these forms of maps will not be accepted. [see Appendix C for acceptable online map sources] ♦ Sketch maps or detailed maps must be submitted for districts or for properties containing more than two (2) resources/features. Plat books, insurance maps, bird's-eye views, district highway maps, and hand -drawn maps may be utilized. Sketch maps must include a north arrow (true or magnetic), but do not need to be to scale. ♦ All IHSI site forms submitted must include Universal Transverse Mercator (UTM) coordinates based on the North American Datum (NAD) of 1983 (noted as NAD83). Site records that use NAD27 will not be accepted. Forms should specifically note the UTM as NAD83 in the "ADD'L NOTES" data field. Contact the Historic Sites Registrar for assistance with UTM coordinate determinations. [see Appendix C for a list of online map resources offering mapping services] ' Idaho Historic Sites Inventory Automated Database, Section Seven -Data Entry Instructions, pp. 1-14 of 18. z Idaho State Historic Preservation Office Photographic Standards for Archaeological and Historic Sites Inventory Forms and National Register Nominations (2007), p. 1. 3 Photographic Standards, p. 2. 4 Photographic Standards, p. 3. 0Q1.h .Stale s o t o Plcal PRESERVING THE PAST, ENRICHING THE FUTURE ♦ Linear sites ('/z mile or more in length) such as main (named) agricultural canals and primary laterals, named/numbered roads and highways, and railroads and railroad grades must be recorded on IHSI forms. Further details about recording linear resources are outlined in Linear Historic Resources Guidelines for Documentation [p. S]. His0 91d. 5 0 c i E Ta, PRESERVING THE PAST, ENRICHING THE FUTURE IDAHO HISTORIC SITES INVENTORY (IHSI) Linear Historic Resources Guidelines for Documentation As part of the development of the Geographic Information System (GIS) at ISHPO, engineering and historic linear properties have been divided into four (4) types or categories: roads, railroads, irrigation resources, and others. (Dote that trails, wagon roads, mining features, livestock trails and timber harvesting features are not to be included in the definition of those properties that are recorded on the IHSI form; rather, these resources must be recorded on and comply with the format of the Archaeological Survey of Idaho (ASI) site forms.) To further clarify, examples of the four categories of linear resources that are to be recorded on the IHSI form are: ! Roads: Roads are those that appear on any modern map from city streets to interstate highways. It also includes roads, numbered or not, identified on U.S. Forest Service maps. ! Railroads: Railroads include all common -carrier railroads and railroad grades or those that generally transport passengers or goods/cargo. ! Irriciation Resources: Irrigation resources are those that are associated with the development of water conveyance for agricultural purposes. These consist of major named canals, laterals and ditches. ! Others: Other linear resources can include such aboveground structures as transmission lines, levees/embankments, and aerial tramways (excluding mining features), to name a few. If questions remain as to whether a property should be classified as a linear resource for IHSI recording purposes, contact the Historic Sites Registrar. The Idaho SHPO assigns a separate IHSI accession number for each county a linear resource crosses. Although surveyors/consultants/ contractors are strongly advised to record a linear property from county Hi1a.ea.sw« storical PRESERVING THE PAST ENRICHING THE FUTURE S 0 C 1 E T k' boundary to county boundary, comprehensive field examination for the full extent of the resource is not an ISHPO requirement. Therefore, portions of the route of the resource may be based on historic documents, general knowledge, system maps, or even assumption. At the very least, a complete legal description of all crossed sections and maps showing the full extent of the property within the county is expected. A map scale of less than 1:24,000 may be used, but it must be reasonably translatable to the standard 1:24,000 USGS quadrangle map. Generally, the following requirements for documenting agricultural irrigation resources can be applied to any of the linear resources categories previously identified. H01 1d.5D•St c istorical PRESERVING THE PAST, ENRICHING THE FUTURE IDAHO HISTORIC SITES INVENTORY (IHSI) Agricultural Irrigation Resources Requirements for Documentation The following requirements are intended to collect sufficient documentation of agricultural irrigation resources in order to appropriately evaluate their historic significance. They also are intended to supplement the instructions set forth in the Idaho Historic Sites Inventory Automated Database: Manual of Instructions for Data Entry. Documentation of agricultural irrigation resources must include: ♦ A general, physical description of the canal/lateral/ditch itself; include the approximate length of the resource in its entirety. ♦ A brief history of the resource. When possible, include such information as significant dates, significant persons, associated major laterals, etc. ♦ A USGS map or maps outlining the entire route of the canal/lateral - from point of diversion to its terminus. Include a list of USGS map names utilized for mapping. ♦ References to all townships, ranges and section numbers (omitting quarter sections) through which the resource passes within the county of groject activity whether field checked or not. ♦ Photographs depicting overviews of the canal/lateral/ditch from various locations within the project area. ♦ Individual site forms for each of the major features along the resource within the project area, such as bridge crossings, diversion structures, head gates, drop structures, weirs, etc. ♦ At least one (1) photograph of each feature recorded within the project area. ♦ A USGS map or maps indicating the location of each major feature recorded within the project area. ♦ UTM coordinates (NAD 83) for each major feature recorded within the project area. (Note that UTM coordinates are not required at various locations along the route of the resource itself.) Idaho. State 1,18tOr1Cal PRESERVING THE PAST ENRICHING THE FUTURE 5 O C I E 7 Y APPENDIX A Idaho State Historic Preservation Office Photographic Standards for Archaeological and Historic Sites Inventory Forms and National Register Nominations 2007 Archaeological and Historic Sites Inventory Forms All photographs submitted to the Idaho State Historic Preservation Office as documentation for archaeological and historic properties must be sufficient to allow for concurrence with determinations of eligibility and project effect. If the following requirements are not met, the submitter will be notified, and any associated Section 106 Review will be delayed until photographs meeting the requirements are submitted. Additional requirements may be necessary in cases of Section 106 mitigation. At least two (2) clear photographs per property must be submitted for all recordings (see exception under IHSI forms below). Different requirements apply whether the photographs are part of the recordation contributing to the Idaho Historic Sites Inventory (IHSI) or Archaeological Survey of Idaho (ASI). IHSI forms: While Section 106 and other surveys require at least two (2) photographs per property, non -archaeological Certified Local Government (CLG)-generated surveys can be limited to one (1) photograph per property. All surveys should consider that for properties containing two or more resources, photographs of associated structures/features are required. When photographing historic buildings, photograph the primary (front) exterior wall of each property recorded; oblique images, where possible, are recommended. Depending upon the complexity of a property, it may be appropriate to take several photographs from various angles as well as of major additions and/or alterations. Acceptable forms of photographic documentation for IHSI forms include: o Black and white archival -quality prints for 35mm photographs. o Black and white or color archival -quality digital photographic prints. o Photographs in JPEG or TIFF format on CD in addition to hard -copy prints. .}Idaho. Stare] 1S 0r1C `d! PRESERVING THE PAST, ENRICHING THE FUTURE 5 O C f E 7 , o Negatives accompanied by a photographic log in addition to hard -copy prints. ASI forms: One of the two photographs should be an overview that includes geographic features that would help relocate the site. Additional photographs of significant features or artifacts may be submitted. Acceptable forms of photographic documentation for ASI forms include: o Black and white archival -quality prints for 35mm photographs. o Black and white or color archival -quality digital photographic prints. Photographs must be at least 3 1/2x 5 inches, but 4 x 6 inches and larger is preferred. Only archival -quality photographic prints meeting a 75 -year - permanence standard will be accepted. The following requirements must be met depending upon the technology applied. Traditional 35mm Black and White Prints: o 35mm prints must be produced using black and white film developed with black and white processing chemicals and printed on black and white photographic paper. o Resin -coated photographic paper is acceptable, but fiber - based photographic paper is preferred. o Photographs processed with chromogenic processing (C-41), or printed on chromogenic papers, are not acceptable. Digital Photographic Prints: o Inks and paper used for digital prints must be archivally stable. The type of inks and gaper used must be declared within the inventory form. Types used may also be stated additionally in the survey report. A non -comprehensive list of acceptable ink and paper combinations for digital images that meet a 75 -year -permanence standard is maintained by the National Park Service at: http://www.nps-ciov/histoLy/nr/12ublications/guidance/Photo Policy final.pdf o Camera and printer resolution settings should be sufficient to produce prints with sharp detail. Appropriate resolution and contrast are of utmost importance. His+Id .State `a >�cal s a c r e r r PRESERVING THE PAST, ENRICHING THE FUTURE • Each photograph must be labeled with the required information using the methods described below: Labeling Information: o Smithsonian or IHSI number (property field or temporary number, if a new recording); o subject of the photograph; o the direction the camera is facing; o date (month/year); o name of the project. Labeling Methods: Traditional 35mm black and white photographs must be labeled on the back of the print (never on the front) with a water- soluble pencil intended for writing on transparent or glazed surfaces. We feel the only acceptable labeling instrument is the #8046 pencil produced by Schwan All-Stabilo which can be purchased at art supply stores or on-line. Do not use any type of pen for labeling, including those identified as "archival." Never use adhesive labels or other applied materials. Never affix photographs to paper, cardboard, or other material. Digital photos must be labeled as just described or digitally on the front and below the photograph. All photographs — both traditional 35mm and digital — must be contained and submitted in clear archival photographic sleeves meeting the following requirements: Sleeves must be at least 81/2 x 11 inches over all and must not exceed 9'/2 x 111/2 inches. Pockets in the sleeves must match the photograph dimensions. For 35mm black and white photographs, do not sleeve back to back. Digital prints may be sleeved back to back provided all labeling is digitally printed on the front and below the photograph. Sleeve digital photographs in full -sheet sleeves rather than cutting them to fit pocketed sleeves. Use no adhesives on sleeves and do not label sleeves. Photographic sleeves for each property must be clipped or carefully stapled (taking care not to staple the print) to the appropriate inventory form. Photographs from different properties cannot be contained in the same sleeve. For additional information regarding archival -quality photography, Please visit the following websites: Idaho . state Historical PRESERVING THE PAST, ENRICHING THE FUTURE 5 O G I E T Y www.cr.n s. ov nr ublications bulletins hotobul www.shutterbug.net/features/1103sb thearchival/ National Register Nominations National Register of Historic Places nominations require the submission of black and white prints with each document. Two separate sets of prints must be submitted: one for the National Park Service (NPS) and one for the SHPO. NPS prints should be at least 5 x 7 inches or 8 x 10 inches in size. SHPO will accept prints as small as 31/2x 5 inches, but strongly prefers at least 4 x 6 inch sized prints. Photos should be submitted, unmounted, in an envelope or other protective sleeve. Each photo must be labeled directly on the back of the photo (do not use adhesive labels) using a #8046 Schwan All-Stabilo pencil (or equivalent) with the following information. 1. Name of property (if a district, the name of the district, plus the address and inventory # of the property in the photo) 2. County and state 3. Name of photographer 4. Date of photograph 5. Location of negatives or CD-ROM 6. Description of view, indicating direction that the camera is facing (e.g. Front fagade, looking NE) 7. Number of photograph, including total # of photographs (e.g. Photo # 4 of 8) An alternative labeling method allows for the above information to be included on a Continuation Sheet, with only items #1, #2, & #7 written on the back of the photos. Information common to all photographs, #1 - #5, may be listed once in a statement at the top of the continuation sheet. See pages 63-64 of the National Register Bulletin How to Complete the National Register Registration Form for more information. Traditional 35mm Black and White Prints: 0 35mm prints must be produced using black and white film developed with black and white processing chemicals and printed on black and white photographic paper. a Resin -coated photographic paper is acceptable, but fiber -based photographic paper is preferred. o Photographs processed with chromogenic processing (C-41), or printed on chromogenic papers, are not acceptable. 4 H40istorical S o e i e r r PRESERVING THE FAST, ENRICHING THE FUTURE Digital Photographic Prints: The National Park Service now allows the submission of digitally based photographs with National Register of Historic Places nominations provided they meet archival requirements. In addition to the paper and ink requirements (which can be found on their website at: httr)://www.nps.gov/histo[yLnr/publications/guidance/Photo Policy fin al.pdf) the NPS and the Idaho SHPO have defined specifications for digital -format photos. The SHPO has found that its needs differ somewhat from the NPS requirements. Please submit NPS and SHPO copies of digital photos for nominations in the following manner: • For NPS photos: o Photos should be saved in a .TIFformat. o The size of each image must be 1600 x 12010 pixels at 300 ppi (pixels per inch) or larger. o Digital images should be saved in 8-bit (or larger) color format, which provides maximum detail even when printed in black and white. o Each photograph on the CD-ROM should be individually saved and named. For example, for the Jones House in Ada County, individual photos should be named: ID_AdaCounty_Jonesl .tif ID_AdaCounty_Jones2.tif, etc. o The CD on which photos are saved should be labeled in the following manner: Full Name of Property; Name of MPD (if applicable); County and State. o While the photos on the CD are color, the prints submitted with the nomination should be black and white, and labeled in the traditional manner (see above). o Submit the CD in a jewel case. o Include only those photos on the CD-ROM that are printed and submitted with the NRHP packet. • For SHPO Photos: o Put photos and supplemental information (scans of historic photos, maps, newspaper articles) on a separate CD from the NRHP nomination document. This means that in all, 3 CDs would be submitted: one for the NPS with photos only; one for the SHPO with photos and supplemental information; and one with the NRHP nomination form. 01 We15.. sift Historical PRESERVING THE PAST, ENRICHING THE FUTURE 5 0 C I E T Y o Photos should be saved in a .IPG format (note the difference from NPS requirements). o The size of each image must be 1600 x 1200 pixels at 300 ppi (pixels per inch) or larger. o You may (and are encouraged to) include more digital photos than the printed copies. o The digital photos that are printed for the nomination should be saved in a separate folder from any supplemental photos. The folders should be named as follows: • Jones House, Ada County, NRHP Photos (these photos should be individually named in the same manner as those for the NPS). ■ ]ones House, Ada County, Supplemental Photos (these photos do not need to be individually named). o The CD should be labeled in the same manner as the NPS copy and submitted in a jewel case. H.0 91d . h istor1Sta,'re�i 5 0 c I E C y PRESERVING THE RAST, FNRItNING THE FUTURE APPENDIX B IDAHO HISTORIC SITES INVENTORY (IHSI) Sample Sheets SURVEY DATA COVER SHEET Survey Title: Prepared By: Prepared For. Date: Total number of properties surveyed: RECONNAISSANCE INTENSIVE Number of acres surveyed: RECONNAISSANCE INTENSIVE INVENTORIED PROPERTIES SHEET Field # Name Location NR Recommendation 13-367 Bennett Block 927 1st Ave. Eligible 13-368 Smith's Grocery 1001 1st Ave. Not eligible Historic S o e t C a1 PRESERVING THE PAST, ENRICHING THE FUTURE APPENDIX C IDAHO HISTORIC SITES INVENTORY (IHSI) Online Mapping Resources Online Maps: ESRI ,ArcGIS Explorer (free) -- http://www.esri.com/software/arcexplorer/index.html National Geographic MapMachines (free) - htt ma s.national eo ra hic.com ma - machine#s=r&c=43.74999999999998,%20-99.71000000000001&z=4 Bing Maps (free) - http://maDs.live.com Online Maps with Lat/Long Coordinates: MicroSoft Research Maps (free) - http://msrmaps.com The USGS Store (free) - http://www.store.usgs.gov/ (click on "Map Locator") TerraServer (fee/subscription) - http://www.terraserver.com/ USGS EarthExplorer (free) - http://edcsnsl7.cr.usgs.gov/NewEarthExplorer/ Online Maps with UTM Coordinates: Google Earth (free) - http://earth.google.com/ Topoquest (free) - http:/Iwww.topoguest.com/ MyTopo (free) - http://maptech.mytopo.com/onlinemaps/index.cfm Trails.Com (fee/subscription) - http://www.trails.com Online Coordinate Conversion Tools: NADCON (free) - http://www.ngs.noaa.gov/cgi-bin/nadcon.prl P1d.Ah.&Sit.ja-t.&eiHist®rlcaPRESERVING THE PAST, ENRICHING THE FUTURE S 0 C I E T S' APPENDIX D IDAHO HISTORIC SITES INVENTORY (IHSI) Automated Database: Manual of Instructions for Data Entry (Abridged) The Idaho Historic Sites Inventory Automated Database: Manual of Instructions for Data Entry is written for data collectors and users as guidelines for how each data field is defined and what data -entry conventions must be used. This is important in order to provide a clear meaning of the data entered and to ensure the consistency of data for manipulation and retrieval. The IHSI database should be considered a supplement to the paper record; it is not intended to be a replacement of the paper files. Therefore, data collectors are encouraged to include additional pertinent documentation beyond that required in the automated database. It is critical that complete documentation for each recorded property be submitted as all data and materials are the foundation for future research activities and decision- making processes. Finally, technical support for use of the database template and for problem -solving issues is available from the Idaho State Historic Preservation Office, Historic Sites Registrar, by phone at 208-334-3861 Extension 103 or by email at belinda.davis0)ishs.idaho.gov. �istidar .State Q Peal PRESERVING THE PAST, ENRICHING THE FUTURE 5 0 C I E T !' Hlst'Or1Ca1 5 0 c i E ; PRESERVING THE PAST, ENRICHING ME FUTURE Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 9A PROJECT NUMBER: H-2017-0008 ITEM TITLE: Rainier Villas Final Plat for Rainier Villas (H-2017-0008) by Intermountain Pacific, LLC Located West of N. Meridian Road, South of W. Pennwood Street and North of W. Corporate DriveRequest: Modification to the Final Plat to Modify Certain Conditions to Accommodate Phasing and to Allow Corporate Drive to be Constructed with a Later Phase of Development MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Changes to Agenda: None Item #9A: Rainier Villas (H-2017-0008) Application(s): Final Plat Modification Size of property, existing zoning, and location: This site consists of approximately 5.35 acres of land, zoned C-G, located west of N. Meridian Road, south of W. Pennwood Street and north of W. Corporate Drive. History of Previous Actions: In 2016 a preliminary plat was approved consisting of fifteen (15) multi-family residential lots and five (5) common lots; a conditional use permit was also concurrently approved for the property to have 90 multi - family units (H-2016-0041). Also in 2016, a final plat was approved consisting of fifteen (15) multi-family residential lots and five (5) common lots (H-2016-0107). Summary of Request: The applicant received approval to develop this property with 90 multi-family units on fifteen (15) buildable lots. After receiving development approval, the applicant is in the process of acquiring the four (4) commercial lots north of the proposed development. A pending CUP application has been heard by the Planning and Zoning Commission to increase the number of units from 90 to 180. During the hearing several requests were made by the applicant (delay construction of the roadway, allow development before the final plat records etc.) that affected the approved final plat. The Planning and Zoning Commission continued the application to March 2nd, to allow the applicant sufficient time to get a final plat modification application before City Council and address the Commission’s concerns they had with the changes being requested to the final plat. The proposed requests are consistent with the requests discussed at the Planning and Zoning Commission hearing. NOTE: A condition of approval in the pending CUP application also requires the applicant to obtain approval of a final plat modification prior to applying for a certificate of zoning compliance application. The applicant is seeking Council’s approval to reduce the number of buildable lots and modify several conditions of approval (Site Specific Conditions of Approval #9 and #14) approved with the final plat applicati on. The modifications are desired so the applicant can: 1) Record a plat consistent with the new site layout and commence with the first phase of construction prior to recording a final plat as shown in Exhibit C and; 2) Delay the construction of W. Corporate Drive with the development of the second phase. Now that the pending project has increased in acreage and density, the project as previously approved does not comport to the approved final plat or the previous CUP site plan. Further, it is the applic ant’s desire to phase the project from the north to the south. Currently, the 5.3 acre parcel, approved with the final plat, is not eligible for a building permit until a final plat is recorded. Because the scope of the project has changed significantly, the applicant would like greater flexibility with the development of the property. Final Plat Modification: Staff is supportive of the requested changes based on the modifications to site specific conditions #9 and #14 as follows: 9. W. Corporate Drive and associated street landscape buffer shall be constructed in its entirety with this the second phase of development however; with the construction of the first phase of development the applicant shall provide an access to the signalized intersection of W. Corporate Drive and Meridian Road as proposed in Exhibit C. The associated landscape buffer and 5-foot detached sidewalk shall be constructed with each subsequent phase. The applicant will also be required to construct a water main through the project to complete a loop from Pennwood through the east drive access connection to W. Corporate Drive. 14. The applicant shall record the final plat prior to receiving issuance of any certificate of occupancies in the first phase of development applying for any building permits. Staff recommends approval of the final plat modification with the recommended provisions. Written Testimony: None Staff Recommendation: Approval Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0008, as presented in the staff report for the hearing date of August 16, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0008, as presented during the hearing on August 16, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0008 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Item #8F: Silverstone Apartments (H-2016-0058) Application(s): Comprehensive Plan Map Amendment Annexation & Zoning Conditional Use Permit Size of property, existing zoning, and location: The overall site consists of 25.97 acres of land, is currently zoned RUT in Ada County, and is located at 4225 E. Overland Road. Adjacent Land Use & Zoning: North: E. Overland Road and single family homes in Rolling Hills Subdivision, zoned R1 in Ada County East: Commercial property, zoned RUT in Ada County South: Agricultural property, zoned RUT in Ada County West: Commercial property in the Silverstone Business Park, zoned C-G History: None Comprehensive Plan FLUM Designation: MDR Summary of Request: The applicant, DevCo, LLC, has submitted an application for the following: An amendment to the Future Land Use Map (FLUM) contained in the Comprehensive Plan (CPAM) to change the land use designation on 25.97 acres of land from Medium Density Residential (MDR) to Mixed Use-Regional (MU-R); and 42.18 acres to the Medium Density Residential Comprehensive Plan Land Use designation. Annexation and zoning (AZ) of 14.41 acres of land from the RUT zoning district in Ada County to the C-G zoning district; Conditional use permit (CUP) for a multi-family development consisting of 312 dwelling units in the C-G district. A concept plan for the entire proposed MU-R area was submitted with the subject application. The concept plan depicts a mixed use development consisting of ten (10) commercial buildings ranging in size from 40,000 square feet to 3,500 square feet, access to the future development and various other commercial site improvements and a 312 unit multi-family development. This is a first phase of a much larger development that is slated for a future application submittal (see applicant’s narrative for details). Prior to submitting an application to the City of Meridian, the applicant reached out to Boise City to determine the likelihood of being able to provide utilities to the 42.18 acres proposed to be included in the Comprehensive Plan Future Land Use Map. (The property to be included in the Comprehensive Plan Future Land Use Map is indicated in a purple box). It was determined that Boise City could not provide utilities for the property in question. In a letter dated January 20, 2016 sent to Cody Riddle, the Current Planning Manager for Boise City, Warren Stewart of the City of Meridian indicated that the area in question was included in Meridian’s Master Planning for Sanitary Sewer and Water Services and that the property is serviceable by the City of Meridian. Subsequently, Boise’s City Council de-annexed the subject property on April 19, 2016 and a letter was sent to the applicant stating such. The applicant is now requesting to include this 42.18 acre parcel into the City of Meridian’s Comprehensive Plan Future Land Use Map with the MDR land use designation. The applicant requests approval to annex and zone 14.41 acres of land with a C-G zoning district consistent with the proposed FLUM designation of MU-R to develop the multi-family portion of the property. In the application submittal, the applicant did submit a tentative approval letter from Ada County Development Services approving a property boundary in the configuration of the proposed development. Staff recommends that the applicant submit a letter of final approval from Ada County Development Services for the Boundary Line Adjustment and a recorded copy of the Record of Survey, prior to approval of the annexation ordinance by City Council. A CUP is requested for the development of a MFR use on the subject 14.41 acre property in the proposed C-G district as required by the UDC for a MFR development in the C-G district. The multi-family residential development is proposed to consist of 312 dwelling units within (15) 3-story structures on 13.51 acres of land. The units will consist of 204 2-bedroom units and 108 1-bedroom units containing 500s.f. and 1,200 s.f. respectively. A 4,389 s.f. clubhouse is proposed that will contain a business center, leasing office, exercise room, and enclosed bike storage with a covered patio. Associated garage (15) and carport structures (25) are also proposed The commercial portion of the site is not proposed to develop at this time. The primary entrance for the development is from E. Overland Road. The applicant has also proposed cross-access to the future commercial development to the east and depicts a road to the southwest corner of the apartments that will provide access to an existing stub street (E. Pewter Falls Street) from the Silverstone Campus Subdivision. Because all of the proposed units (312) contain between 500 and 1,200 square feet of living area, a minimum of 78,000 s.f. (or 1.79 acres) of common open space is required to be provided. A total of 2.55 acres of passive and active open space is proposed. Common open space is required to be a minimum of 400 s.f. in area with a minimum length and width dimension of 20 feet. The calculations table depicts 111,383 s.f. of common open space is proposed, which exceeds the requirements of the UDC. The applicant proposes to provide the following amenities: 1) clubhouse, 2) fitness facility (in the clubhouse), 3) a swimming pool, 4) a children’s play structure, 5) a 50’x 100’ open grassy area, and 6) enclosed bicycle storage (within the clubhouse), with the cap ability of storing approximately 60 bicycles, and 7) a business center (within the clubhouse) which fall under the quality of life and recreation categories. The applicant has provided seven (7) amenities as detailed above. Staff believes the applicant has provided sufficient amenities for the size of the proposed development. Written Testimony Since Commission Hearing: None Commission Recommendation: Approval with Conditions a. Summary of Commission Public Hearing: i. In favor: Jim Conger (Applicant) ii. In opposition: Donna McDonald, iii. Commenting: Gary Glenn, Jerrod Jenkins iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Traffic on Overland Road ii. Access to Overland Road c. Key Issues of Discussion by Commission: i. Design of the apartment ii. Access to Overland Road iii. Amenities provided with the development iv. Appropriateness of this property as part of the large Mixed Use designation d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None Notes: POSSIBLE MOTIONS Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0060, as presented in the staff report for the hearing date of July 7, 2016, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0060, as presented during the hearing on July 7, 2016, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2016-0060 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2016-0078, as presented in the staff report for the hearing date of July 26, 2016: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2016-0078, as presented during the hearing on July 26, 2016, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2016-0078 to the hearing date of July 26, 2016 for the following reason(s): (You should state specific reason(s) for continuance.) City Council Meeting February 21, 2017 Items #9A: Rainier VillasSubdivision-Zoning & Aerial Maps Approved Final Plat Proposed Final Plat Phasing Plan Modifications to the Final Plat: ►9.W. Corporate Drive and associated street landscape buffer shall be constructed in its entirety with this the second phase of development however; with the construction of the first phase of development the applicant shall provide an access to the signalized intersection of W. Corporate Drive and Meridian Road as proposed in Exhibit C. The associated landscape buffer and 5-foot detached sidewalk shall be constructed with each subsequent phase. The applicant will also be required to construct a water main through the project to complete a loop from Pennwood through the east drive access connection to W. Corporate Drive. ►14.The applicant shall record the final plat prior to receiving issuance of any certificate of occupancies in the first phase of development applying for any building permits. Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 10A PROJECT NUMBER: ITEM TITLE: Finance Finance: Quarterly Department Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS February 2017 -Finance Quarterly Update February 21, 2017 Agenda •Present FY2016 Actual Financial Results •Present Top Revenue Sources •Present Top Expense Sources •Present Fund Balances •Present Revenue to Expense Ratios •Next Quarterly Update •Questions FY2016 Actual Financials •Revenue Results General Fund FY2016 FY2016 Funds (<55)Budget Actual Revenue 41,691,647$ 47,529,485$ 114.0% Property Taxes 26,220,029$ 26,634,071$ 101.6% Licenses & Permits 3,610,034$ 5,439,011$ 150.7% Intergovernmental 6,280,469$ 8,217,428$ 130.8% Franchise Fees 1,325,000$ 1,464,268$ 110.5% Charges for Services 1,248,000$ 1,724,789$ 138.2% Other Revenue 3,008,115$ 4,049,918$ 134.6% FY2016 Actual Financials •Revenue Results FY2016 Actual Financials •Revenue Results Enterprise Fund FY2016 FY2016 Funds (60)Budget Actual Revenue 33,090,454$ 35,673,377$ 107.8% Water Sales 7,671,852$ 8,341,286$ 108.7% Sewer Sales 15,532,812$ 14,366,754$ 92.5% Water Assessment 2,415,000$ 2,914,876$ 120.7% Sewer Assessment 4,295,250$ 5,784,049$ 134.7% EPA Compliance Fee 1,390,000$ 1,389,652$ 100.0% Other Revenue 1,785,540$ 2,876,761$ 161.1% FY2016 Actual Financials •Revenue Results FY2016 Actual Financials General Fund FY2016 FY2016 Funds (<55)Budget Actual Personnel 28,821,279$ 27,836,538$ 96.6% Admin 4,654,519$ 4,442,935$ 95.5% Fire 8,485,319$ 8,204,570$ 96.7% Parks 2,312,799$ 2,136,695$ 92.4% Police 12,014,088$ 11,780,101$ 98.1% Comm. Dev.1,354,555$ 1,272,238$ 93.9% General Fund FY2016 FY2016 Funds (<55)Budget Actual Operating 10,100,878$ 9,016,502$ 89.3% Admin 2,957,613$ 2,168,773$ 73.3% Fire 1,227,336$ 1,025,078$ 83.5% Parks 1,650,821$ 1,559,579$ 94.5% Police 2,545,906$ 2,110,185$ 82.9% Comm. Dev.1,719,202$ 2,152,887$ 125.2% General Fund FY2016 FY2016 Funds (<55)Budget Actual Capital 11,582,069$ 7,457,190$ 64.4% Admin 390,420$ 269,749$ 69.1% Fire 1,629,045$ 1,634,769$ 100.4% Parks 8,848,784$ 5,006,385$ 56.6% Police 682,218$ 546,287$ 80.1% Comm. Dev.31,602$ -$ 0.0% •Expense Results FY2016 Actual Financials FY2016 Actual Financials Enterprise Fund FY2016 FY2016 Funds (60)Budget Actual Personnel 8,088,993$ 7,390,210$ 91.4% MUBS 420,862$ 389,707$ 92.6% Public Works 3,381,959$ 2,909,703$ 86.0% Water 1,580,025$ 1,545,283$ 97.8% Wastewater 2,706,146$ 2,545,518$ 94.1% Enterprise Fund FY2016 FY2016 Funds (60)Budget Actual Operating 7,298,066$ 6,100,967$ 83.6% MUBS 506,520$ 515,090$ 101.7% Public Works 1,499,757$ 854,775$ 57.0% Water 2,395,746$ 2,347,512$ 98.0% Wastewater 2,896,042$ 2,383,591$ 82.3% Enterprise Fund FY2016 FY2016 Funds (60)Budget Actual Capital 24,090,056$ 14,351,812$ 59.6% MUBS 452,772$ 374,512$ 82.7% Public Works -$ -$ #DIV/0! Water 5,673,693$ 3,705,645$ 65.3% Wastewater 17,963,592$ 10,271,654$ 57.2% •Expense Results FY2016 Actual Financials FY2016 Actual Financials •General Fund-Revenue against Expenditures •Excess Revenue –Total General Funds -$3,085,472 •Who contributed what to the Excess Revenue –Community Development $2,275,054 –Impact Fees $2,203,671 –Grants ($4,824) –Public Safety Fund ($92,018) –General Fund ($1,296,411) FY2016 Actual Financials •Enterprise Fund-Revenue against Expenditures •Excess Revenue –Total Enterprise Funds -$5,467,649 •Who contributed what to the Excess Revenue –Water Operations $1,829,669 –Wastewater Operations $5,997,056 –Water Capital ($222,912) –Wastewater Capital ($2,136,164) Top Revenue Sources Funds (01 - 55)General Fund Revenue - Actuals FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 Property Taxes 19,416,599$ 19,767,154$ 20,856,993$ 22,534,302$ 24,786,974$ 26,634,071$ Building Permits & Fees 2,371,844$ 3,389,135$ 4,298,722$ 4,081,322$ 4,547,535$ 5,277,040$ State revenue sharing 3,087,105$ 3,499,757$ 3,846,919$ 4,262,771$ 4,886,835$ 5,498,923$ Impact Fees 1,125,056$ 1,722,884$ 2,589,827$ 2,535,597$ 2,635,464$ 2,911,180$ Rural Fire 1,598,137$ 1,689,634$ 1,701,726$ 1,439,498$ 1,208,580$ 1,387,957$ Franchise Fees 1,351,868$ 1,289,679$ 1,383,176$ 1,566,048$ 1,455,287$ 1,464,268$ Top Revenue Sources Funds (60)Enterprise Fund Revenue - Actuals FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 Sewer Revenues 11,912,510$ 12,268,589$ 12,617,902$ 13,012,886$ 13,698,185$ 14,366,754$ Water Revenues 6,756,589$ 7,133,275$ 7,417,097$ 7,474,033$ 7,980,829$ 8,341,286$ Sewer Connections 1,807,672$ 2,848,848$ 3,564,035$ 4,158,781$ 4,635,454$ 5,784,049$ Water Connections 1,080,403$ 1,733,221$ 2,201,294$ 2,070,214$ 2,899,808$ 2,914,876$ Trash Billing Service 511,761$ 527,808$ 572,895$ 604,871$ 637,168$ 688,552$ EPA WW Compliance Fee -$ -$ -$ -$ 1,327,375$ 1,389,652$ Top Expense Sources Funds (01,08,55)General Fund Expenses- Actuals FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 Police Personnel Costs 8,797,550$ 9,455,235$ 9,657,994$ 9,243,847$ 11,039,298$ 11,573,987$ Fire Personnel Costs 6,653,712$ 7,317,358$ 7,572,960$ 7,110,820$ 8,137,151$ 8,204,570$ Admin Personnel Costs 2,860,836$ 3,091,923$ 3,259,105$ 3,247,801$ 4,181,434$ 4,442,935$ Community Dev. Operating Costs 1,004,761$ 1,476,251$ 1,923,203$ 1,913,636$ 2,076,802$ 2,151,620$ Police Operating Costs 1,455,370$ 1,556,761$ 1,438,059$ 1,693,183$ 2,225,570$ 2,013,352$ Parks Construction Costs 1,297,702$ 615,904$ 2,311,728$ 570,763$ 1,260,147$ 4,210,066$ Top Expense Sources Funds (60)Enterprise Fund Expenses - Actuals FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 Wastewater Construction Costs 4,820,685$ 5,157,539$ 7,321,064$ 11,206,468$ 9,146,139$ 10,271,654$ Water Construction Costs 2,073,603$ 1,624,635$ 3,461,964$ 7,684,555$ 5,715,931$ 3,705,645$ Wastewater Operating Costs 2,833,872$ 1,984,197$ 2,003,753$ 2,314,074$ 3,136,448$ 2,383,591$ Public Works Personnel Costs 1,960,355$ 2,191,298$ 2,040,601$ 2,263,212$ 2,741,345$ 2,909,703$ Water Operating Costs 2,554,587$ 1,883,733$ 1,951,011$ 2,189,603$ 2,646,982$ 2,347,512$ Wastewater Personnel Costs 1,943,982$ 1,955,102$ 1,933,412$ 1,932,209$ 2,380,631$ 2,545,518$ Fund Balances Revenue to Expense Ratios •What are they? –We track and compare over 50 different G/L’s, Departments, and Functions against Total Revenue and Specific Revenue sources year over year. •Examples : Cell Phone, Vehicle Maintenance, Health Benefits, Wages, Fire Department, Water Department, etc.. –We utilize these graphs to assist us in evaluating the City’s growth and develop trends to assist with forecasting. Revenue to Expense Ratios General Fund Revenue to Expense Ratios Enterprise Fund Revenue to Expense Ratios General Fund Revenue to Expense Ratios Enterprise Fund Revenue to Expense Ratios General Fund Revenue to Expense Ratios Enterprise Fund Recap •We Presented: –Present FY2016 Actual Financial Results –Present Top Revenue Sources –Present Top Expense Sources –Present Fund Balances –Present Revenue to Expense Ratios Next Quarterly Update (June) •Information will focus on demographics and statistics –Population / Employee Count / Utility Account –Per Capita / Per Median Income / Per Utility –Permit Sales –Water Usage –Contract Information •# issued / $ / Questions? FY2016 Actual Financials FY2016 Actual Financials Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 8 PROJECT NUMBER: ITEM TITLE: 17-1� -� Resolution No.: A Resolution Approving the Historic Preservation Commission's Adoption of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society. MEETING NOTES �6 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: 1?-- /0-� BIRD, BORTON, CAVE NER, PALMER, MILAM, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPROVING THE HISTORICAL PRESERVATION COMMISSION'S ADOPTION OF THE IDAHO HISTORIC SITES INVENTORY (IHSI); REQUIREMENTS AND STANDARDS FOR DOCUMENTATION BY THE IDAHO STATE HISTORICAL SOCIETY. WHEREAS, on February 9, 2016 the Meridian Historic Preservation Commission adopted the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society; WHEREAS, the City of Meridian is a Certified Local Government as determined by the National Historic Preservation Act of 1986; WHEREAS, the purpose of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society is to document and catalog historical sites, structures, and properties within the City of Meridian and its adopted Area of City Impact. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. The Mayor and City Council of the City of Meridian hereby approve the Meridian Historic Preservation Commission's adoption of the Idaho Historic Sites Inventory (IHSI); Requirements and Standards for Documentation by the Idaho State Historical Society as set forth in Exhibit A, as attached. ADOPTED by the City Council of the City of Meridian, Idaho, this A day of February, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this - day of February, 2017. APPROVED:Ga�QOR"ILL),q G ATTEST: Co m, Mayor Tame Weerd S ;ANS /C4ay Co s, City Clerk ,7� RESOLUTION ADOPTING IDAHO HISTORIC SITES INVENTORY (IHSI); REQUIREMENTS AND STANDARDS DOCUMENTATION Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 10B PROJECT NUMBER: ITEM TITLE: Community Development: Overland and Eagle Land Use Planning Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Overland & Eagle Future Land Use Planning Area City Council February 21, 2017 Background Information & Issue Jewel and Rolling Hill Subdivisions •County Subdivisions •68 properties on 100 acres •Low Density Residential Land Use (primarily) •Access to Overland Rd (only) •Some properties already proposed for redevelopment Evaluate potential for an area-wide Future Land Use Map change. Tribal FireZamzow’s Silverstone Apartments Norco Planning Area Summary of Public Involvement Meeting •Held a public involvement meeting on January 23rd •44 people signed in and more attended •A few attendees outspoken against any change •Most (~2/3rds) were interested in the conversation Project website setup at www.meridiancity.org/jewelrollinghill SU M M A R Y O F C O M M E N T S Ex i s t i n g F u t u r e L a n d u s e s Ex a m p l e C h a n g e s Ex a m p l e C h a n g e s DIRECTION OR QUESTIONS Other News: Fields Focus Area Public Involvement Meeting to review land uses around the Intermountain Gas facility. •February 27th •Willow Creek Elementary School •6:00 to 7:30 PM QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would lila r follow-up response or invite to subsequent meetings Name: ' 22 Address:_% J� r� I f'1 �� 7 1�Ti / ' l�il/l� I �U' I/I� C� G Rent ❑ Own Phone: t E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? r - — - � _ � � � _ � ..lam � . � h � _ . .tel A w � ail � ✓' i bL 0 Do you have any general questions for the City of Meridian? [I other other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone 208.884.5533, or E-mail at: planning@merldiancity.org (�� QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information Lon-ly if Name: fi( C h a r C✓ "a fould like a follow -u )onse or invite to subsequent meeti Address: / $� d <� < < < ' Dr M jz_ � * L i Rent ❑ Owng Phone: _ E-mail �( Do you have any specific concerns regarding a change to the Future Land Use on your property? G(Je, aAz- Y�( -1v1, Com- 16 /aYb G Do you have any general questions for the City of Meridian? 0 Other Comments? » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102 Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiancity.org C��((ERJDIAM6. QUESTION &COMMENT SHEET(!!5::)_ JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow - Name: jMkV� KbS_k_7�A Address: 13 (oo S. To Phone: E-mail: response or invite to subsequent meeti Rent ❑ Own. 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? -FO2 S'u2'c 'Rt`iN ® Do you have any general questions for the City of Meridian? 0 Other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridiancity.org (:�E IDIAN —' I)A!I0 QUESTION &COMMENT SHEET. JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings Name: e �(� a �✓ Address: �d d /Uy� �� r dia�, ��G y� Rent ❑ Own Phone: E-mail: I Do you have any specific concerns regarding a change to the Future Land Use on your property? ar //L = /_ ..,/ e �, c i../t. , 1/•iC C-% Gt O n-�a i� a !' � e%-�YYt�Y'?Q�'. / `/ 0 Do you have any general questions for the City of Meridian? 0 Other Comments? 41 yr .cam Y,4_,_l/1e 411 G�-�- �7 - - / �, firms ,�'�uc�u2--� P x,11 /a tip./ -P c� Z`► '{�i-c ��a � �qy'.� Y- G2�?� L �X) d; a a I, C/ -:Z=r r --e - » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridiandty.org (�E IDIAN-- - I !_) "' :-1 rD / QUESTION & COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meet Name: 9'.Ae . Address: 42 .1, Rent 0 Own Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 other Comments? o_kojjrje5 ID o c f5ou,*" 4 F'ive-M;),e OrLoe-k I 4 M_)051� Prooer�t5 e?)Aa /)J=" imprkd _Iu�_ buevIall-i Koo �v Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiancity.org (:M_--EFjD1AN,..- QUESTION & COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings Name: 11�� Address: Y7 (POOVAYX 7SI , Rent ❑ Own If Phone:' E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? » other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridiancity.org E IDIAN: IDAHO QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name: Kathy Radford Address: 1380 Jade Ave Phone E-mail Rent ❑ Own N G Do you have any specific concerns regarding a change to the Future Land Use on your property? I would welcome something put in place by the Planning Commission to allow more business expansion in this area. I know that several of my neighbor: would also. We already have business all around us and I would be open to, when or if it comes to this selling my property for develt developement in the future. G Do you have any general questions for the City of Meridian? G Other Comments? » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@merldiancity.org �irE IDR IAN,.- QUESTION & COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meeti Name: -Aill Rent 0 OwnX Address: 12?5__J:, 7 z- Ar_iO4m, Phone! ---.- E-mail: ri nf%%rf%iv hmin ante cnarifir rnnrlp.rnc rp.n;;rdina a chance to the Future Land Use on your property? [3 Do you have any general questions for the City of Meridian? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiandty.org (�M�ERJDIAN':= %., i f.) A 1-10 QUESTION & COMMENT SHEEt JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name:PJA- A6� R_ Rent 0 Own Address:3 f c Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? D Do yoy hqve any general questions for the City of Meridian? D other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208,884.5533, or E-mail at: planning@merldiandty.org (:M._-EPIDIAN-,;;z- I [) A 1 J QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information_ (only ifyouu Name: �t' `�/jldf %i° 7).e�3o, would like a follow -u response or invite to subsequent me Address: i 3 �s f �Q - Rent 0 Own. Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? L rt i sad .a - -At<cs - 0 Do you have any general questions for the City of Meridian? 0 Other Comments? w DSC l o "C� t� T� �r �►1►xe rCi a� - � Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridiancity.org QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent m Name: l Address: I `� 5 - i Y\ G1 3 J b q Z.. Rent ❑ Own k Phone: R E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? 'i, \_'tSS ✓eSA-ed i >n fi►1 DNel +, ie_ de l% CM; » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone 208.884.5533, or E-mail at: planning@meridlancity.org �irzltic7� QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name: !%LL�Gtrt C. Address:? 7 Rent ❑ Owl Phone: E-mail 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102 Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridlancity.org (:_�� IDIAN QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings Name: 0�^t E J Address: 31-A15' C>J\-L'x Rent ❑ Own 1 Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? "Z � .4�rsr—... i c O��� r\ / T r-1. i i11 711 ✓ •- a '7 C_ Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@merldiancity.org (�� IDIAN',-- IElA11 QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information(only if you would like a follow-up response or invite to subse uen-t-eetin Name: V tv L t� �l 1 Address: t1 J '1'Jr o A� !� �, Y—,/ / 1� W i� 61 Rent 0 Own Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? » Other Questions? Contact the Community Development Department at 33 E Broadway Ave,/,/J/� Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@merldiancity.org / / L E IDIAN',' QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name: Address: Rent ❑ Own ❑ Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? tkaFF l G Do you have any general questions for the City of Meridian? D Other Comments? [ /� I ( i V e o ma+ I\E A) o it '� (� e o -A 0`` �'�',w�.� i t U w a a`b 1 v� r a to i me bsA r- - -'iso i V\ + ketv l c a o tj C So GZJoct % s ' Cts a 'O s C6f tA C u10 r tds » other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@ineddiandty.org C�/((ER,'IDIAM, 10AI1O 7 QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name: Address: !S RPll,, tic t', //.r Rent ❑ Own 0,_ Phone: E-mail: G Do you have any specific concerns regarding a change to the Future Land Use on your property? �-u aj : I / p4c�d2..- : 1-� ,� P J__ �iCs, ,Y ?/� ��Y� & 4A14 V , .,-4-r4 s�- le lqs / P �nc'�Z/trr 1 6 d'1 C/!' �i )lG)sj!i/ G�%SC 6 Q, bo you have any general questions for the City of Meridian? w�-YZ< /'5 'z st%l4v>>u� rJ�11-��3v��Y�l �tai2Z%rir�� ���Iti�4�.1� �c A1-'/�!� F I L> ',,) • �i�'JU r— Ell Other Comments? ? r » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridiancity.org (�E IDIAN- 9 , (ro QUESTION & COMMENTTHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetin Name: 1 A r -A w\ ( G't bort Address: 1J G �Y�n S c �r� e Z (- �5C v. '\ � kSGrj Rent 11 Own. Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meridiancity.org CjfEPIDIAN'_' 1 T� SHEEI_��UESTION &COMMENT JEWEL AND ROLLING HILL SUBDIVISION Contact InformatioWonly ifyou would like a follow -u Name: -C /---" :)onse or invite to subsequent meeti Address: r 14EP 'KRent ❑ Own -- Phone: E-mail: �- 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 7_7'1Z f!�'7 0 Do you have any general qufstions for the City of Meridian? l GL fi r 9 c Cmc u. 4 ��� T'o 0 Other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiandty.org (�� IDIAM,- N_ I €_? A ! i ()) Con Name: QUESTION & COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION information (only if you would like a follow-up res or invite to subsequent Rent 0 Own A( Phon, E-mail: Mf. . Do you have any specific concerns regarding a change to the Future Land Use on your property? V"- 0A_QLtA 0 Do you have any general questions for the City of Meridian? 0 Other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: pfanning@meddiancity.org (�M�EPIDIAN`,- 'S, I :N A 1-10 ) QUESTION & COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name: Pa -iv\ Atx\/ r) e Address: 9,ojjir)cj q;jIs D(-:,Nfe- Rent 0 Own Phone: E-mail: 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 13 Other Comments? 1ree>'1Cjof arJ kpA 0Aj;nq a.6 1-54. W -k k low Aemit tf)qD+ r"5-teA -% a b V-4 ammtet re.- I-one.A of C hanle-51 Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@merldiandty.org (�M�ERJDIAN-� QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if you would like a follow-up response or invite to subsequent meetings) Name: Address: ��='� �r r�✓ Y 71� 'g Rent ❑ Own Phone: E-mail: 0 Do you have any spe jfic concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiandty.org CM---ERjDIAM'- N%, IDAHO QUESTION &COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (on Name: (I A fl S rolav, f'Je/la if you would like a follow-up response or invite to subsequent m Address: /030 �/ Z)/4i 9 Rent ❑ Own Phone: E-mail: D Do you have any specific concerns regarding a change to the Future Land Use on your property? D Do you have any general questions for the City of Meridian? D Other Comments? » Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiandty.org ( MERIDIAN F f�9 1 H 0 QUESTION & COMMENT SHEET JEWEL AND ROLLING HILL SUBDIVISION Contact Information (only if You would like a follow-up response or invite to subsequent meetings Name: r-yul '5fN1-VA Address: t11(4 Rent 0 Own Phone: E-mail 0 Do you have any specific concerns regarding a change to the Future Land Use on your property? 0 Do you have any general questions for the City of Meridian? 0 Other Comments? Other Questions? Contact the Community Development Department at 33 E Broadway Ave, Suite 102, Meridian ID 83642, Phone: 208.884.5533, or E-mail at: planning@meddiancity.orgM Q_ .�-EP,IDIAK,-` ID A 11 10 Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 10C PROJECT NUMBER: ITEM TITLE: Community Development: 2017 Transportation Priorities MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Mayor and City Council From: Caleb Hood, Planning Division Manager Date: 2/16/2017 Re: 2017 Transportation Project Priorities Annually, the City prepares a list of transportation priorities for the Ada County Highway District (ACHD) to consider in their programming and budget process. The ACHD recently sent a letter to the City requesting priority projects for them to consider in their 2018-2022 Integrated Five-Year Work Plan (IFYWP.) ACHD is requesting all project requests be submitted no later than March 17, 2017. During their January 9th and February 6th meetings, the Meridian Transportation Commission (TC) discussed priorities for 2017. The City’s final 2016 priority list was used as a starting point for the 2017 list. Roadways, Intersection and Community Program projects were moved up, down, onto, and off of the 2016 list. On the attached spreadsheet, the first column shows the proposed 2017 rank, and the second column shows the 2016 rank. During the February 21st, City Council meeting, Staff will briefly explain ACHD’s programming process (essentially our top 15 projects matter; see attached ACHD Combined Prioritization Spreadsheet for an overview of how ACHD scores projects) and will run through the proposed priorities, in hopes the Mayor and City Council will endorse and send to ACHD before the March 17th deadline. NOTE: Attached is a map that depicts the location of the draft roads/intersection priorities as shown on the spreadsheet (also attached). Attachments: 2017 Combined Roadways & Intersections Priorities Map (DRAFT) Draft 2017 Roadways & Intersections Priorities Draft 2017 Community Programs Priorities ACHD Combined Prioritization Spreadsheet DRAFT Cover Letter DRAFT February 24, 2017 Paul Woods Commission President Ada County Highway District 3775 Adams Street Garden City, ID 83714 Dear Commissioner Woods: We appreciate the opportunity to submit the attached lists of transportation projects for consideration in the ACHD 2018-2022 Integrated Five-Year Work Plan (IFYWP). The City strongly believes the attached prioritized lists are not a wish-list of niceties but rather an identification of Meridian’s most-needed transportation system projects. As we continue to see development both north and south of I-84, this list is our attempt to hold true to previous IFYWP submissions from the City and identify areas where investments, both immediate and long-term, can have a meaningful impact. The City is thankful for ACHD staff attendance at both the Meridian Transportation Commission and City Council meetings, for the questions they have answered, and for generally assisting the City as we navigate through your programming process. With this assistance the City has been able to develop a greater understanding of all the work that goes into programming and budgeting for roadway, intersection and Community Program projects. While we understand that congestion, safety and ultimately cost-benefit dominate the process, the City’s priorities also reflect areas of our community where we are currently experiencing and anticipate eminent growth. For 2017, our priority lists represent the technical merits, the reality of where roadway and intersection projects are needed today, and in the near future, as well as an effort to complete corridors and not necessarily a mile-by-mile approach to road improvements. A couple of key projects we’d like to highlight this year: Pine Avenue, Locust Grove to Meridian Road and Idaho Avenue. These key corridors are currently under-built, but once reconstructed will help motorists, pedestrians, and cyclists. The Pine/Emerald corridor has been recognized by ACHD as the primary east-west bicycle connection in Ada County and ACHD has invested, or plans to invest, in several critical projects throughout this corridor (Pine/Linder Intersection, Cloverdale/Pine Intersection, Emerald, Orchard to Americana and Pine, New Have Cove to Rotan to name several) which increases its attractiveness an alternative route to Fairview and Franklin roads. This segment of Pine in Meridian represents one of the final pieces of the Pine/Emerald corridor that does not have sidewalks and bike lanes completed or planned in the near future. In addition to its regional significance this project also has direct impacts on access into the City of Meridian’s Downtown and it connects directly to the City’s growing pathway network. We appreciate the District allocating resources to design this project and look forward to its construction beginning in FY2018. Idaho Avenue, between Main and E. 2nd Street was chosen by our community for a Lighter, Quicker, Cheaper installation this past year. Temporary improvements like re-striping and the addition of decking and planters have helped establish a sense of place in this downtown block and positively affected adjacent business and property owners. Thank you for working with us to allow Idaho Avenue to be “right-sized.” This year, we’re asking ACHD to take the next step on Idaho Avenue by beginning to program funds to design and eventually reconstruct the roadway with wider sidewalks and narrower travel lanes, between Meridian Road and E. 3rd Street (3 blocks.) This is one of two City applications for Economic Development projects. Please communicate with Caleb Hood, 884-5533, with any questions or issue that may arise regarding the City’s lists of priority projects. Thank you for your time and consideration of our priority requests. Sincerely, Tammy de Weerd Mayor Attachments Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 1 OD PROJECT NUMBER: ITEM TITLE: Fire Department: Treasure Valley Cooperative Fire Authority Interagency & Joint Powers Agreement MEETING NOTES rte✓ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 1 Original Counterpart 1 of 4 TREASURE VALLEY COOPERATIVE FIRE AUTHORITY INTERAGENCY AND JOINT POWERS AGREEMENT Parties to Agreement: City of Caldwell Caldwell 411 Blaine St. Caldwell, Idaho 83605 City of Meridian Meridian 33 E. Broadway Ave. Meridian Idaho City of Nampa Nampa 411 3 rd St. S. Nampa, Idaho Star Fire Protection District Star 10831 E. Main Street Star, Idaho THIS AGREEMENT made this ___ day of ________________, 2016 by and between the Parties as herein this Agreement defined. NOW, THEREFORE , in consideration of the mutual terms, covenants, and conditions contained herein and the recitals set forth which are a material part of the Agreement, the Parties agree as follows: SECTION 1 DEFINITIONS 1.1 Agreement: Means and refers to this Agreement which may be referred to and cited as Treasure Valley Cooperative Fire Authority Interagency and Joint Powers Agreement and/or TVCFA. 1.2 Executive Council: Means and refers to the Cooperative Fire Authority Executive Council as herein this Agreement provided for, and shall constitute the Fire Chiefs of the Initial Parties . 1.3 Caldwell: Means and refers to the City of Caldwell, a municipal corporation organized and existing under and by virtue of the laws of the state of Idaho who is an Initial Party to this Agreement. 1.4 Caldwell Fire Department: Means and refers to the Fire Department of Caldwell created and existing by Caldwell in accordance with its authority pursuant to Idaho Code Section 50-309. 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 2 1.5 Initial Parties: Means and refers collectively to Caldwell, Meridian, Nampa, and Star. 1.6 Limited Party/Parties: This term may herein this Agreement appear either as Limited Party or Limited Parties depending on the context and means and refers to any Fire Protection District and/or a City, with a Fire Department whose boundaries are within or partially within the Counties of Ada and/or Canyon, state of Idaho; who, by formal Agreement with the Parties, agrees to participate on a limited basis with certain of the TVCFA Policy and Procedure collateral agreement/s provided for in this Agreement. 1.7 Member: Means and refers to a member of the Executive Council, or his/her alternate. 1.8 Meridian: Means and refers to the City of Meridian, a municipal corporation organized and existing under and by virtue of the laws of the state of Idaho who is an Initial Party to this Agreement. 1.9 Meridian Fire Department: Means and refers to the Fire Department of Meridian created and existing by Meridian in accordance with its authority pursuant to Idaho Code Section 50-309. 1.10 Nampa: Means and refers to the City of Nampa, a municipal corporation organized and existing under and by virtue of the laws of the state of Idaho who is an Initial Party to this Agreement. 1.11 Nampa Fire Department: Means and refers to the Fire Department of Nampa created and existing by Nampa in accordance with its authority pursuant to Idaho Code Section 50-309. 1.12 Party/Parties: This term may herein this Agreement appear either as Party or Parties depending on the context and means and refers to a Party to this Agreement. 1.13 Personnel: Means and refers generically to any volunteer and/or employee of a Party. 1.14 Potential Party/Parties: This term may herein this Agreement appear either as Potential Party or Potential Parties depending on the context and means and refers to any Fire Protection District and/or a City with a Fire Department whose boundaries are within or partially within the Counties of Ada and/or Canyon, state of Idaho. 1.15 TVCFA Policy and Procedure: Means and refers to the specifics of the conduct of the cooperative operations of the Parties under the authority of and pursuant to the provisions of this Agreement which are set forth in separate policy and procedure approved by the Executive Council in accordance with Section 9 of this Agreement and which collateral agreement and its scope are identified by reference in Section 9 of this Agreement. 1.16 Star: Means and refers to the Star Fire Protection District, a fire protection district organized and existing under and by virtue of Chapter 14 of Title 31 Idaho Code who is an Initial Party to this Agreement. 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 3 1.17 TVCFA: Means and refers, depending upon the context of the acronym in this Agreement, to Treasure Valley Cooperative Fire Authority, comprised of and pursuant to the cooperative, mutual and joint authority of the Parties exercised by this Agreement. SECTION 2 RECITALS The Initial Parties recite and declare: 2.1 Each Initial Party, Potential Party/Parties and Limited Party/Parties who is a fire protection district has: • Been formed for the purpose of the protection of property against fire and the preservation of life, and enforcement of any of the fire codes and other rules that are adopted by the state fire marshal pursuant to chapter 2, title 41, Idaho Code, As provided in Idaho Code Section 31-1401. • Been organized as provided by Chapter 14 of Title 31, Idaho Code and are a governmental subdivision of the state of Idaho and a body politic and corporate, and as such have the power specified in Chapter 14 of Title 31 Idaho Code and whose powers can be exercised only by the fire protection or by agents and officers acting under their authority, or authority of law. 2.2 Each Initial Party, Potential Party/Parties and Limited Party/Parties who is a City has: • Been formed as a municipal corporation as is now provided in Chapter 1 of Title 50 Idaho Code. • Authority to prevent and extinguish fires and to acquire all necessary apparatus and equipment to maintain a Fire Department, and • Authority to contract and to exercise all powers and perform all functions of local self-government in city affairs, as are not specifically prohibited by or in conflict with the general laws or the constitution of the State of Idaho, and to make all regulations necessary to preserve the public health, [I.C. §§ 50-309 and 50-301 and 50-304]; and • Established and operates a fire department as provided by Idaho Code Section 50- 309. 2.3 All Initial Parties, Potential Parties and Limited Party/Parties have the following authority: • Pursuant to Idaho Code Section 67-2330 to contract with one another to perform their fire protection services, activities and undertakings which they are authorized by law to perform; and 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 4 • As a public agency to contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which each public agency entering into the contract is authorized by law to perform; and • Pursuant to Idaho Code Sections 67-2328 (a) to jointly exercise their fire protection power, privilege or authority; and • Pursuant to Idaho Code Section 30-1430 to enter into intra-agency and mutual aid agreements for the purposes of protecting life and property against loss by fire and for all other purposes of Chapter 14 of Title 31 Idaho Code; and • To make purchases on behalf of the TVCFA or its respective Parties, pursuant to Idaho Code Section 67-2803(1) and Idaho Code Section 67-2332. 2.4 Each of the Initial City Parties provides fire protection and life preservation services to the neighboring Fire Protection Districts by their respective Fire Departments pursuant to service agreement as follows: • Caldwell Fire Department pursuant to a service agreement provides fire protection and life preservation services to the Caldwell Rural Fire Protection District; and • Nampa Fire Department pursuant to a service agreement provides fire protection and life preservation services to the Nampa Fire Protection District; and • Meridian Fire Department pursuant to a service agreement provides fire protection and life preservation services to the Meridian Rural Fire Protection District. 2.5 Each Initial Party, Potential Party/Parties, and Limited Party/Parties have the authority, pursuant to Idaho Code § 67-2326, to make the most efficient use of their powers by enabling them to cooperate to their mutual advantage and thereby provide services and facilities and perform functions in a manner that will best accord with geographic, economic, population, and other factors influencing the needs and development of the respective Parties. 2.6 Each Initial Party, Potential Party/Parties, and Limited Party/Parties have the authority, pursuant to Idaho Code § 67-2328, to exercise any power, privilege or authority authorized by the Idaho Constitution, statute or charter, held by them jointly with each other. 2.7 Each Initial Party, Potential Party/Parties and Limited Party/Parties have the authority, pursuant to Idaho Code § 67-2328, to enter into agreements with one another for joint or cooperative action which includes, but is not limited to, joint use, ownership and/or operation agreements. 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 5 2.8 The Initial Parties have historically been cooperating in many aspects regarding how they provide fire protection and life preservation services inclusive of: • Joint Powers Agreement for Emergency Medical Services • Joint Powers Agreement for Mutual Aid 2.9 That due to the Initial Parties intentions of continuing their cooperative history, due to the development of real property and due to the population growth in Ada and Canyon Counties their mutual circumstances have evolved to the point that there is an increasing need for the providence of fire protection and life preservation services within the their boundaries that: • Minimizes response time • Maintains sufficient and competent personnel and equipment • Is cost effective • Is consistent and complies with authoritative standards 2.10 It is the intention, consideration and in the mutual best interests of each Initial Party and any Potential Party/Parties and any who subsequently enters into this Agreement to facilitate the need for the providence of fire protection and life preservation service within the boundaries of the Parties by: • Establishing a structure and framework by the adoption and implementation of TVCFA Operational Policy and Procedure for the cooperation of the various aspects of how each Party: o Provides for qualifications, testing, and admittance into the Joint Recruit Academy, and a subsequent process for hiring; o Manages Logistics, to include Supplies and Equipment; o Manages Fleet maintenance and repair; o Analyzes and evaluates response patterns and volume, and provides for automatic and mutual aid; o Manages Capital Improvement, to include managing the qualifications based selection of design professionals and construction managers pursuant to Idaho Code Section 67-2320 to benefit all parties. o Manages shared software acquisition to benefit of all Parties. o Providing a structure and framework for the eventual amendment and expansion 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 6 of this Agreement to include additional provisions which will govern the cooperation of the various aspects of how each Party provides fire protection and life preservation services within the boundaries of the Parties to this Agreement. 2.11 Each Party has the authority to enter into this Agreement as has been set forth in this Section. SECTION 3 JOINT EXERCISE OF POWER AGREEMENT PROVISIONS 3.1 Effective Date: The provisions governing the effective date of this Agreement are set forth in Section 11 of this Agreement. 3.2 Term and Termination: The Term of this Agreement is This Agreement shall be automatically renewed annually from the Effective Date unless it is terminated earlier as provided in Section 11. 3.3 Joint Powers Administrative Body/Executive Council/General Powers: The business and affairs of this Agreement shall be administered, as herein in this Agreement provided, by an Executive Council which Executive Council is herein in this Agreement created. 3.4 The Purpose or Purposes of this Joint Powers Agreement are set forth herein in Section 2 of this Agreement and are herein incorporated by this reference. 3.5 The Manner of Finance of a joint or cooperative undertaking and the establishment and maintenance of a budget therefore, are hereinafter set forth in Section 7 of this Agreement. 3.6 Termination of this Agreement or the Expulsion of a Party from this Agreement is set forth in Section 11 of this Agreement. SECTION 4 COOPERATIVE FIRE AUTHORITY EXECUTIVE COUNCIL ESTABLISHED/ E-MAIL NOTICE/CONTRACT APPROVAL 4.1 Member Authority and duties: There is hereby created an Executive Council who shall be known as the “Cooperative Fire Authority Executive Council” and which Executive Council shall have the general authority set forth in Section 3.3 of this Agreement and the other duties and responsibilities as is set forth in this Agreement. 4.2 Executive Council Number and Appointment: There shall initially be four (4) members of the Executive Council with one member representing each Initial Party who shall be the fire chief of the designating Initial Party, and thereafter each Party to this Agreement shall designate their fire chief as their Executive Council member and the number of Executive Council members shall be controlled by the number of Parties to the 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 7 Agreement. 4.2.1 Alternates : Each party may also designate two (2) alternate members [designated first and second alternate] for their designated member, either of whom may vote only in the absence of the designated member. 4.2.2 Limited Party/Parties: Each Limited Party may designate one (1) member, who shall be their Fire Chief, and who shall serve as an ex-officio member of the with limited rights to attend meetings, except for executive sessions, and may participate in discussions and propose motions to the full but shall have no voting rights. 4.3 Annual Meeting: The annual meeting of the Executive Council shall be held on the first Friday in February of each year, beginning with the year 2017, at the hour of 1:30 p.m., or at such other time on such other day within such month as shall be fixed by the Executive Council, for the purpose of electing officers and for the transaction of such other business as may come before the meeting. If the day fixed for the annual meeting shall be a legal holiday in the State of Idaho, such meeting shall be held on the next succeeding business day. 4.4 Regular Meetings: The Executive Council shall conduct regular monthly meetings at a date and time designated by the Executive Council, unless the members of the Executive Council unanimously agree to not conduct a regular monthly meeting. The Executive Council shall have at least eight (8) regular monthly meetings during each fiscal year. 4.5 Special Meetings: Special meetings of the Executive Council, for any purpose or purposes, may be called by the Chairman or by any member of the Executive Council. 4.6 Place of Meeting: The Executive Council may designate any place, either within or without the territorial boundaries of any Party to this Agreement as the place of meeting for the annual meeting and for any regular, special and/or budget meeting and/or for any other meeting. 4.7 Notice of Meeting. Written notice stating the place, day and hour of the meeting the purpose or purposes for which the meeting is called, shall be made with a copy thereof to all Executive Council, Alternates and Ex-Officio members no less than forty-eight (48) hours in advance of the meeting unless an emergency is the basis of the call of the meeting. 4.8 Quorum: A majority of the members (or alternates attending for members) of the Executive Council shall constitute a quorum at a meeting of Executive Council and a member may participate by phone, so long as they and the participants in the meeting can hear and be heard. 4.9 Voting: Each Executive Council member (or alternate attending for members) is entitled to one vote upon each matter submitted to a vote at a meeting of Executive Council; and a unanimous vote is required for approval of any matter submitted to a vote, unless 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 8 otherwise provided for in this Agreement. 4.10 Vacancies: Any vacancy occurring in the Executive Council (or alternate) shall be filled by the Party designating the member (or alternate) which member shall be their acting fire chief. 4.11 E-mail Notice and Meeting Action: Each Party consents to notice and meeting action via e-mail in accordance with the following: 4.11.1 Official E-mail Address Designation: Each Party shall notify each Executive Council member and each Ex-officio member and the Secretary/Treasurer the official e-mail contact of its Executive Council member and its alternates and each Limited Party shall provide for the official e-mail contact of its Ex-officio Member; and 4.11.2 Consent to Notice and Action Via E-mail: Each Party and each Limited Party consents to all notice of meetings and actions by the Executive Council, which are being conducted via e-mail, shall be initiated, delivered and conducted using the official e-mail addresses as designed; and 4.11.3 E-mail Voting: The members of the Executive Council may consent to official action of the Executive Council via e-mail without a meeting subject first to the unanimous consent of all Executive Council members. 4.12 Party Agency for Contract and Invoice Approval: In order to facilitate the TVCFA Policy and Procedure, it is anticipated that the Parties will be entering into contracts and incurring payment obligations in the ordinary course of business and the Executive Council has the authority of the Parties to approve contracts and purchases subject to the following conditions: 4.12.1 There has been an appropriation approved by the governing boards of the Parties in the budget process to pay for the contract obligation or purchase; and 4.12.2 The Executive Council has approved the contract and/or purchase; and 4.12.3 The Executive Council approves who signs the contract and/or purchase; and 4.12.4 The Signature is in accordance with the following form: Treasure Valley Cooperate Fire Authority by: ______________/Chairman. SECTION 5 OFFICERS OF THE EXECUTIVE COUNCIL 5.1 Annual Meeting Appointment of Officers: The Executive Council shall conduct an 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 9 annual meeting in February of each calendar year at which meeting the Executive Council elects a Chairman, Vice Chairman [both of whom must be members of the Executive Council] and a Secretary/Treasurer [who may or may not be a member of the Executive Council]. 5.2 Chairman Duties: The Chairman shall, when present, preside at all meetings of the Executive Council. The Chairman may sign, with the Secretary/Treasurer or any other proper Member as authorized by the Executive Council, contracts, or other instruments, and in general perform all duties incident to the office of Chairman and such other duties as may be prescribed by the Executive Council from time to time. 5.3 Vice Chairman Duties: The Vice Chairman shall, when present, and in the absence of the Chairman preside at meetings of the Executive Council. The Vice Chairman in the absence of the Chairman may sign, with the Secretary/Treasurer or any other proper Member as authorized by the Executive Council, contracts, or other instruments, and in general perform all duties incident to the office of Vice Chairman and such other duties as may be prescribed by the Executive Council from time to time. 5.4 Secretary/Treasurer Duties: The Secretary shall: 5.4.1 Keep accurate minutes of the proceedings of the Executive Council in one or more books provided for that purpose and after approval provide copies to the Parties; and 5.4.2 See that all notices are duly given in accordance with the provisions of this Agreement and as required by law; and 5.4.3 Be custodian of the Executive Council records; and 5.4.4 Keep a register of the designated e-mail address of each Executive Council member, the Alternates and Ex-officio Executive Council which shall be furnished to the Secretary/Treasurer by each designating Party; and 5.4.5 Sign, with the Chairman, contracts or other instruments which the Executive Council has authorized to be executed; and 5.4.6 Unless otherwise herein in this Agreement provided or otherwise set forth in a TVCA Policies and Procedures, shall have charge and custody of and be responsible for all funds of the Executive Council; and 5.4.7 Be bonded in an amount as determined by the Executive Council; and 5.4.8 Unless otherwise herein in this Agreement provided or otherwise set forth in a Specifications of TVCFA Policies and Procedures, receive and give receipts for moneys due and payable to the Executive Council from any source whatsoever, and deposit all such moneys in the name of the Executive Council with the State 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 10 Treasurer and or in such banks, trust companies or other depositories as shall be selected by the Executive Council; and 5.4.9 Keep the official registry of notice address of each party and provide notice to all parties of all official actions of the Executive Council and all notices as provided in Sections 4, 10, and 11 of this Agreement; and 5.4.10 In general, perform all of the duties incident to the office of Secretary/Treasurer and such other duties as from time to time may be assigned by the Executive Council. 5.4.11 Respond, on behalf of any Party or Limited Party, to any public records request for a public record which is in the custody of the Secretary/Treasurer. 5.5 Employees/Independent Contractors: The Executive Council may employ persons and or acquire the services of independent contractors in the performance of the administration of this Agreement as it deems necessary and desirable and subject to approval of such expense in the Budget, and if not provided in the Budget, then by special approval of all the Parties. SECTION 6 CONTRACTS, LOANS, CHECKS AND DEPOSITS 6.1 Contracts: The Executive Council is authorized to enter into contracts and execute and deliver any instrument in the name of the Executive Council, pursuant to this Agreement and on behalf of and under the authority of the respective governing boards of the Parties to this Agreement as their duly authorized agent in the conduct of the ordinary course and scope of day to day operations of this Agreement. 6.2 Loans: No loans shall be contracted on behalf of the Executive Council and this Agreement and no evidences of indebtedness shall be issued in its name, unless authorized by a resolution of the Executive Council and approved by each Party/Parties. 6.3 Checks, Drafts, etc.: All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Executive Council, shall be signed by not less than two of such officers of the Executive Council and in such manner as shall from time to time be determined by resolution of the Executive Council. 6.4 Deposits: Unless otherwise herein in this Agreement provided or otherwise set forth in a TVCFA Policy and Procedure, all funds of this Agreement shall be deposited from time to time to the credit of the Parties to this Agreement in such banks, trust companies or other depositories as the Executive Council may select. SECTION 7 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 11 BUDGET/SURPLUS DISTRIBUTION/FISCAL YEAR/AUDIT 7.1 Budget: The Executive Council, at a meeting set in June of each calendar year or at such other time as the Executive Council may designate, may, if needed, adopt a budget for recommendation to the Parties to pay for the expenses of the conduct of the business and obligations incurred under and pursuant to this Agreement. 7.1.1 The Budget Adoption Process: In the event a budget is needed and proposed to the Parties by the Executive Council: 7.1.1.1 Each Party shall include any expenditure and income anticipated from the Budget of this Agreement in their proposed Budget and notice and public hearing in the approved budget; and 7.1.1.2 Each Party shall, in their budget process, include the approval of the budget of this Agreement; and 7.1.1.2.1 The Parties agree to immediately communicate to each other and to the Executive Council any disapproval of the recommended Budget of the Executive Council in order that the parties to this agreement can timely finalize their budgets and budget certifications of property tax to the County Clerk which is required by the Thursday prior to the second Monday in September of each calendar year. 7.1.2 Budget Approval: The Budget for this Agreement is adopted when approved by all Parties to this Agreement. 7.2 Fiscal Year: The Fiscal Year for the administration of this Agreement shall commence October 1 st and end September 30 th of each calendar year. 7.3 Audit: The costs of an audit, when performed, shall be considered an administrative expense of this Agreement and shall be conducted at least every five (5) years. SECTION 8 PROPERTY OWNERSHIP AND VALUE 8.1 Real/Personal Property Ownership: Real and/or Personal Property which is acquired with budgeted funds pursuant to this Agreement shall be jointly and equally owned by the Initial Parties unless otherwise specifically identified by the Executive Council. 8.2 Per Share Value Of Party Ownership: The Purpose of and the per share value of Party Ownership in the real and personal property which is jointly owned and assigned to this Agreement shall be determined and agreed to as follows: 8.2.1 The Purpose: The purpose of the process and determination of per share value is 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 12 to facilitate GASB 34 Reporting, and to facilitate termination and dissolution of this Agreement and otherwise for the benefit of the Parties. 8.2.2 Factors and Process for Per Share Valuation: The Executive Council shall determine in the first year factors and the process for Per Share Valuation by which all capital fixed assets, and all other assets under the administration of this Agreement, are to be valued. The Executive Council shall then recommend those factors and that process for Per Share Valuation for approval by the Parties. The adoption of the factors and the process for Per Share Valuation requires the approval of all Parties to this Agreement. 8.2.3 Each year as part of the budget process the Executive Council [using the adopted factors and the process for Per Share Valuation] shall make recommendations to the Parties, of the then current value of the Real and Personal Property, which is jointly owned and assigned to this Agreement, and shall also recommend the per share value of each Party which shall be applied in the event of a notice of Termination and withdrawal is given by any party in the next fiscal year. 8.2.3.1 Party Approval required: The per-share value must be approved by each Party each year in the budget process. 8.2.3.2 Certificate of Value: Each agreed to determination of per share value shall be endorsed by each Party with the date of the valuation on the Certificate of Value and the amount with a copy to each Party. SECTION 9 TVCFA POLICY AND PROCEDURE 9.1 Scope of TVCFA Policy and Procedure governed under this Agreement: The TVCFA Policy and Procedure may be adopted and established by the Executive Council, pursuant to this Agreement, which are herein this section identified as to their scope and primary subject content: 9.1.1 The TVCFA Policy and Procedure for Recruit Training Academy Admittance and Subsequent Hiring as identified in the policy and procedure so titled and approved by the Executive Council. 9.1.2 The TVCFA Policy and Procedure for Managing Logistics, to include equipment and supplies, as identified in the policy and procedure so titled and approved by the Executive Council. 9.1.3 The TVCFA Policy and Procedure for Managing Fleet Maintenance and Repair as identified in the policy and procedure so titled and approved by the Executive 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 13 Council. 9.1.4 The TVCFA Policy and Procedure for Analyzing Response Patterns and Volume and Providing for Automatic and Mutual Aid , as identified in the policy and procedure so titled and approved by the Executive Council. 9.1.5 The TVCFA Policy and Procedure for Managing Capital Improvement, to include the Management of Qualifications Based Selection of Design Professionals and Construction Managers, as identified in the policy and procedure so titled and approved by the Executive Council. 9.1.6 The TVCFA Operational Policy and Procedure for Managing Shared Software Acquisition and Maintenance, as identified in the policy and procedure so titled and approved by the Executive Council. 9.2 TVCFA Policy and Procedure to be in writing: The TVCFA Policy and Procedure and any amendments thereto shall be in writing with an effective date, shall be approved by the Executive Council, with the original retained by the Secretary-Treasurer and a copy provided to each of the Parties and all affected Limited Parties. 9.3 Additional TVCFA Policy and Procedure: In the event the Parties seek to limit or expand the scope of the Executive Council authority to promulgate and approve TVCFA Policy and Procedure shall require an amendment of this Section of the Agreement. SECTION 10 ALL PARTY RESPONSIBILITIES 10.1 It is the responsibility of each Party to: 10.1.1 Provide adequate training and/or certification and/or licensure of their Personnel if required as a condition to performing any activity pursuant to this Agreement unless otherwise specifically agreed to by the Parties in the administration of this Agreement. 10.1.2 Be solely responsible to its own Personnel for the payment of wages and other compensation and for workers’ compensation coverage unless otherwise specifically agreed to by the Parties in the administration of this Agreement. 10.1.3 Be responsible for its own facilities, equipment and personnel and bear the risk of any loss or damage to its facilities, equipment or injury to its personnel occurring as a result of the performance of any activity pursuant to this Agreement unless otherwise specifically agreed to by the Parties. 10.1.4 Keep Parties currently informed of any changes of its address or its designated Executive Council member and Alternates address. 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 14 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 15 10.1.5 Website. The Parties will develop and maintain a TVCFA website for purposes of information and communication. The Parties will share equally in the cost of maintenance as approved through the approved budget. Meridian through its Fire Department will host and manage the website. SECTION 11 TERM/DURATION/ADDITIONAL PARTY/LIMITED PARTY ADMISSION TERMINATION/ EXPULSION/ DISPOSITION OF PROPERTY 11.1 Initially: This Agreement shall commence initially at such time as the Initial Parties have executed this Agreement and notice of the same together with the identification of its Executive Council and Alternate have been provided to the other Initial Parties. 11.2 Addition of Potential Party: This Agreement shall commence for any other Potential Party/Parties at such time as the Initial Parties have all approved conditions for admission and have approved the addition of the Potential Party and the Potential Party’s governing has approved a resolution authorizing the performance of the conditions and the execution of this Agreement and notice of the same together with the identification of its of Director and Alternate have been provided to the Parties. 11.3 Limited Party Admission: Any Potential Party may seek to be a Limited Party wherein they enter into a formal Agreement with the Parties, which specifies the terms and conditions for their participation in selected TVCFA Policy and Procedure provided for in this Agreement. 11.3.1 Admission of a Limited Party is subject to the approval of the Executive Council in the exercise of their discretion and as authorized agents of the governing s of the Parties. 11.4 Termination and Withdrawal of Party: A Party may terminate and withdraw its participation in this Agreement by providing advance written notice to all the other Parties which notice must be provided on or before the first day of April which takes effect on the first day of October of the same Year. 11.5 Expulsion of Party for Cause: A Party may be expelled from this Agreement in the event it fails to make payments as approved by the Executive Council and the Governing s of the Parties or in the case of non-cooperation in the performance of the terms and conditions of this Agreement inclusive of the TVCFA Policy and Procedure collateral agreement(s), and of which shall be a default of this Agreement by said Party. 11.5.1 The issuance and service of a notice of default requires the approval of all of the Executive Council except for the member who is representing the Party claimed to be in default. 11.5.2 At such time as a Party is in default the Executive Council shall approve and send 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 16 and notice of the same and which shall be in writing and executed by all the members of the non-defaulting Parties. 11.5.3 The notice of default shall set forth the claim of default and the cause/s for said expulsion and include an offer to set a meeting with the Executive Council where the Party, claimed to be in default, may show cause why they are not in default and or otherwise mediate the issues of the claimed default. 11.5.4 After the issuance and service of a notice of default, the Party claimed to be in default, voting and approval rights under this Agreement shall be suspended pending the show cause and mediation meeting process and shall remain suspended in the event the show cause and mediation meeting does not resolve the issues of default. 11.5.5 The show cause and/or mediation meeting shall be set and held upon mutual agreement but must be held within 28 days of the issuance and services of the notice of default. 11.5.6 In the event the show cause and/or mediation meeting does not resolve the issues of default or there is no meeting requested then the Executive Council shall issue a Post Show Cause and Mediation Notice of Default and the defaulting Party shall then have 60 days to cure the default and/or terminate and withdraw. SECTION 12 NOTICE 12.1 Notice Address Designation: Each Party shall designate in writing its current e-mail address for the receipt of official notices provided for in this Agreement. 12.2 Notice Effective Date: The effective date of notice, given under this Agreement shall be upon the day of notice sent by e-mail. 12.3 Secretary/Treasurer Notice Duties: The Secretary Treasurer shall: 12.3.1 Receive from the Party(s) and distribute to all Parties the following: 12.3.1.1 The minutes and all official actions of the Executive Council. 12.3.2 Keep a current registry of the correct legal name and address of all Parties to this Agreement and their designees (Executive Council members and Alternates). 12.3.3 Process notices of withdrawal and termination as provided in Section 11 herein and proposals for amendment of this Agreement as provided in Section 13 herein. 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 17 SECTION 13 AMENDMENT PROVISIONS This Agreement may only be amended in accordance with the following process: 13.1 An amendment may be proposed by a Party to this agreement and/or by the Executive Council. 13.2 A proposed amendment must be in writing and include this entire Agreement as then existing and shall therein include a strikethrough of any language to be deleted and underline of any new language of the proposed amendment. 13.3 A proposed Amendment shall contain Statement of Purpose (which shall include a statement of how the Parties will be affected by the amendment); the Party to contact for information; the amended Agreement text. 13.4 The proposing party shall also prepare and submit to Secretary/Treasurer the proposed amendment as above stated, together with a Restated and Amended Agreement form for service by the Secretary/Treasurer in the event the proposed amendment is approved. 13.5 The Amendment proposal (Agreement Text), Statement of Purpose and a Restated and Amended Agreement form shall be served upon Secretary/Treasurer by the proponent Party or Executive Council, as the case may be. 13.6 Secretary/Treasurer shall determine if the Proposed Amendment is in compliance with this Section and shall advise the proponent Party in the event it is not. 13.7 If the Amendment proposal is in compliance with this Section, the Proposed Amendment shall be served and submitted to the Parties to this Agreement by Secretary/Treasurer. 13.8 All Parties’ approval is required for the approval of an Amendment to this Agreement. 13.9 Parties must submit their approval in accordance with service of notice as provided in this Agreement and within sixty (60) days of the date of the cover notice from Secretary/Treasurer and in the event a Party fails to submit their approval, the Proposed Amendment fails to be approved. 13.10 Secretary/Treasurer shall tally the approvals and or disapprovals within a reasonable time, or in the case of no response, then soon after the sixty (60) day period for response. 13.11 Secretary/Treasurer shall then give notice to the Parties of the results, and in the event the Amendment passes, the Secretary-Treasurer shall also include with notice to the parties, the Restated and Amended Agreement. SECTION 14 12/06/16 Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 18 GENERAL PROVISIONS 14.1 This Agreement shall not relieve any Initial Party and/or Party of any obligation or responsibility imposed upon it by law, except that to the extent of actual and timely performance thereof by a joint board or other legal or administrative entity created by Agreement made hereunder, said performances may be offered in satisfaction of the obligation or responsibility. 14.2 No Third Party Beneficiaries: Each Party to this Agreement intends that this Agreement shall not benefit or create any right or cause of action in or on behalf of any person or legal entity other than the Parties hereto. 14.3 Severability: Should any term or provision of this Agreement, or the application thereof to any person, parties, or circumstances, for any reason be declared illegal or invalid, such illegality or invalidity shall not affect any other provision of this Agreement and this Agreement shall be construed and enforced as if such illegal or invalid provision had not been contained herein. 14.4 Counterparts and Process to Become a Party: This Agreement will be executed and delivered in counterparts, one for each Initial Party, and at such time as the governing of a Potential Party adopts the necessary resolution authorizing the execution of the counterpart and a written notice thereof (including a copy of the resolution or other authorizing act of its governing board) is provided to Secretary/Treasurer, this Agreement shall then be in full force and effect to such Parties and shall have the force and effect of an original, and copies of the signature pages of all counterparts shall be provided to all parties to this Agreement by Secretary/Treasurer. 14.5 Captions: The subject headings of the paragraphs and subparagraphs of this Agreement are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. IN WITNESS WHEREOF, the undersigned parties have by action and/or authority of their governing boards caused this Agreement to be executed. CITY OF CALDWELL: Dated this _____day of __________________, 2016 By: Garret Nancolas, Mayor Fire Chief Attest:__________________________________ Debbie Geyer, City Clerk STAR FIRE PROTECTION DISTRICT: Dated this day of , 2016 Jared Moyle, Chair Board of Commissioners Attest: District Secretary CITY OF MERIDIAN: -617 Dated this day of X26 wv&ry , 2K6 By: Tammy de er , Mayor Attest: —/ . Jay Ules, City Clerk CITY OF NAMPA: Dated this day of , 2016 Bob Henry, Mayor' Attest: Deborah Bishop, City Clerk 12/06/16 Fire Chief Fire Chief W. I Wot*MStar Fire Protection District 253S2.00IAgreemenGsl Treastn•e Valley Consolidated rice Authoi itylhrteragency Joint Pon,els Agreement Drat} 12-05-16 uJg thint docx Treasure Valley Cooperative Fire Authority Interagency Joint Exercise of Powers Agreement Page 19 Meridian City Council Meeting DATE: February 21, 2017 ITEM TITLE: ITEM NUMBER: 10 PROJECT NUMBER: D C,ze Fvzt Bove Mayor's Office: Discussion and Appointment of the Public Works Director MEETING NOTES u✓ APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 1 OF PROJECT NUMBER: ITEM TITLE: Mayor's Office: Strategic Plan Annual Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Ob j e c t i v e k e y De s c r i p t i o n Or i g S t a r t Or i g E n d Le a d D e p t Pr i o r i t y Start Date End Date % Comp. 1 S t r a t e g i c G r o w t h Go o d g r o w t h f u e l s a c i t y . M e r i d i a n p r o m o t e s g r o w t h t h a t en h a n c e s i t s v i s i o n , i s f a m i l y - f o c u s e d , p r o p e r l y p l an n e d , fi n a n c i a l l y v i a b l e , a n d d i v e r s e ; c o m p l i m e n t i n g o u r in f r a s t r u c t u r e go a l s . 1. A Fa c i l i t a t e t h e d e v e l o p m e n t a n d g r o w t h o f M e r i d i a n ’ s d o w n t o w n cu l m i n a t i n g i n a s t r o n g , d i v e r s e c o m m u n i t y c o r e . 1. A . 1 Re i n v i g o r a t e t h e D e s t i n a t i o n D o w n t o w n P l a n b y g a i n i ng b r o a d , st r o n g s u p p o r t a n d p o s i t i o n i n g t h e p l a n f o r i m p l e m e nt a t i o n . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 C o m m u n i t y De v e l o p m e n t Hi g h 0 1 / 0 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 0 % 1. A . 2 Ev a l u a t e a n d , i f a p p r o p r i a t e , e x p a n d t h e U r b a n R e n e wa l D i s t r i c t 1 / 1 / 2 0 1 6 6 / 3 0 / 2 0 1 6 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 1 7 / 2 0 1 6 1 1 / 1 7 / 2 0 1 6 0 % 1. A . 3 Re f o r m t h e M e r i d i a n D e v e l o p m e n t C o r p o r a t i o n t o m a x i mi z e i t s us e i n d e v e l o p i n g d o w n t o w n . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 M a y o r s O f f i c e H i g h 1 1 / 1 7 / 2 0 1 6 1 1 / 1 7 / 2016 0% 1. B Cr e a t e a g r o w t h m a n a g e m e n t s y s t e m t o f o s t e r t h e g r o wt h g o a l s of t h e C i t y i n a l i g n m e n t w i t h t h e C o m p r e h e n s i v e P l a n. 1. B . 1 De f i n e a n d a r t i c u l a t e t h e C i t y ' s g r o w t h g o a l s . 1 0 / 1 /2 0 1 7 9 / 3 0 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 1 7 / 2 0 1 6 1 1 / 1 7 / 2 0 1 6 0 % 1. B . 2 Id e n t i f y p r i o r i t y g r o w t h a r e a s a n d i n c e n t i v i z e g r o w th a n d de v e l o p m e n t . 10 / 1 / 2 0 1 8 9 / 3 0 / 2 0 1 9 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 1 7 / 2 0 1 6 0 1 / 1 7 / 2 0 1 7 0 % 1. B . 3 Co m p l e t e r e z o n i n g i n t a r g e t e d g r o w t h a r e a s t o d i r e c t t y p e s o f de v e l o p m e n t i n a l i g n m e n t w i t h t h e C i t y ' s g r o w t h g o a ls . 10 / 1 / 2 0 1 9 9 / 3 0 / 2 0 2 0 C o m m u n i t y De v e l o p m e n t Lo w 1 1 / 1 7 / 2 0 1 6 1 1 / 1 7 / 2 0 1 6 0 % 1. B . 4 Pr o m o t e & g u i d e d e s i r e d g r o w t h w i t h i n v e s t m e n t s i n in f r a s t r u c t u r e a n d s e r v i c e s a h e a d o f g r o w t h . 10 / 1 / 2 0 1 8 9 / 3 0 / 2 0 1 9 P u b l i c W o r k s M e d i u m 1 1 / 1 8 / 2 0 1 6 1 1 / 1 8 /2016 0% 1. B . 5 De v e l o p a n d i m p l e m e n t a s u s t a i n a b l e g r o w t h m a n a g e m e nt sy s t e m t h a t i n c l u d e s t h e F i s c a l I m p a c t M o d e l t o i n f or m s e r v i c e le v e l s , s t a f f i n g , a n d G e n e r a l / E n t e r p r i s e F u n d i m p a c ts . 11 / 1 / 2 0 1 6 1 1 / 3 0 / 2 0 1 9 F i n a n c e H i g h 1 1 / 0 1 / 2 0 1 6 1 1 / 3 0 / 2 0 2 1 0 % 1. C Pr e s e r v e a n d p r o t e c t l a n d u s e a n d z o n i n g p l a n s t o p ro m o t e ce r t a i n t y a n d p r e d i c t a b i l i t y f o r f u t u r e d e v e l o p m e n t w i t h i n t h e ad o p t e d A r e a o f C i t y I m p a c t . 1. C . 1 Co d i f y E s t a b l i s h e d A r e a o f C i t y I m p a c t b o u n d a r i e s . 1/ 1 / 2 0 1 6 9 / 3 0 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 1. C . 2 Al i g n l a n d u s e p l a n w i t h t h e C i t y ' s g r o w t h g o a l s . 1 0 /1 / 2 0 1 8 9 / 3 0 / 2 0 1 9 C o m m u n i t y De v e l o p m e n t Lo w 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 1. C . 3 Id e n t i f y a n d p r e s e r v e l a n d ( s ) f o r i n t e r a c t i v e , e d u c at i o n a l , ag r i c u l t u r a l - b a s e d d e s t i n a t i o n ( s ) . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Me d i u m 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 1. D De v e l o p a n d s u s t a i n t h e c o n n e c t i o n s t h a t s h a p e a n d se r v e o u r co m m u n i t y . 1. D . 1 Pr o m o t e a M a s t e r M o b i l i t y P l a n , e n s u r i n g t h a t r e s i d en t s a n d vi s i t o r s h a v e s a f e a n d e f f i c i e n t l y m o b i l i t y o p t i o n s . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 2 0 C o m m u n i t y De v e l o p m e n t Me d i u m 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 1 of 6 Me r i d i a n C i t y S t r a t e g i c P l a n - O b j e c t i v e s S u m m a r y Re p o r t D a t e : 2 / 1 7 / 2 0 1 7 2 : 4 4 : 5 5 P M Ob j e c t i v e k e y De s c r i p t i o n Or i g S t a r t Or i g E n d Le a d D e p t Pr i o r i t y Start Date End Date % Comp. 2 E c o n o m i c V i b r a n c y Jo b s m a k e a C i t y v i b r a n t . M e r i d i a n w i l l r e c r u i t f a mi l y - w a g e j o b s an d p r o m o t e t h e g r o w t h o f e x i s t i n g o r g a n i z a t i o n s i n e m p l o y m e n t zo n e s t h a t p u t w o r k a n d l i f e t o g e t h e r . 2. A In f l u e n c e t h e l o c a t i o n a n d r e t e n t i o n o f f a m i l y - w a g e j o b s i n c l o s e pr o x i m i t y t o w h e r e p e o p l e l i v e . 2. A . 1 Id e n t i f y , d e v e l o p a n d u t i l i z e t h e t o o l s n e e d e d f o r su c c e s s f u l at t r a c t i o n a n d r e t e n t i o n o f j o b s . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 2. A . 2 De v e l o p a n d m a i n t a i n t h e b r o a d s p e c t r u m o f p a r t n e r s hi p s ne e d e d t o c u l t i v a t e d i v e r s e b u s i n e s s e s a n d j o b s . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 2 0 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 2. A . 3 Pr o m o t e j o b g r o w t h b y i d e n t i f y i n g a n d a t t r a c t i n g b u si n e s s e s i n te c h n o l o g y , h e a l t h s c i e n c e s , a n i m a l s c i e n c e a n d f o o d p r o d u c t i o n . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 2 0 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 2. A . 4 Cr e a t e a v a r i e t y o f h o u s i n g o p t i o n s , o p e n s p a c e s , a nd a m e n i t i e s in o r d e r t o p r o v i d e l i v i n g c h o i c e s f o r a d i v e r s e w o rk f o r c e . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Me d i u m 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 2. B Pa r t n e r w i t h o t h e r s t o d e v e l o p a q u a l i f i e d w o r k f o r c e t h a t m e e t s th e n e e d s o f t a r g e t e d i n d u s t r i e s . 2. B . 1 Pr o m o t e o p p o r t u n i t i e s f o r a n d a c c e s s t o e n t r y l e v e l a n d ad v a n c e d e d u c a t i o n f o r t a r g e t e d i n d u s t r i e s . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Lo w 1 1 / 2 1 / 2 0 1 6 0 1 / 1 7 / 2 0 1 7 0 % 2. B . 2 Pr o m o t e c u l t u r a l a n d w o r k f o r c e d i v e r s i t y . 1 / 1 / 2 0 1 6 1 2 /3 1 / 2 0 1 8 H u m a n Re s o u r c e s Lo w 0 1 / 0 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 8 0 % 2. C Pr o m o t e a d i v e r s e a n d s u s t a i n a b l e e c o n o m y . 2. C . 1 Id e n t i f y t a r g e t s a n d g a p s i n a v a i l a b l e g o o d s a n d s e rv i c e s . 1 / 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Me d i u m 0 1 / 1 7 / 2 0 1 7 0 1 / 1 7 / 2 0 1 7 0 % 2. C . 2 Pr o m o t e i d e n t i f i e d s p e c i a l b u s i n e s s d i s t r i c t s 1 / 1 / 2 0 18 1 2 / 3 1 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Me d i u m 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 2. C . 3 Pu r s u e K e y C a t a l y s t P r o j e c t s 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 2 0 C o m m u n i t y De v e l o p m e n t Hi g h 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 3 R e s p o n s i v e Go v e r n m e n t Th e s u c c e s s f u l g o v e r n m e n t o f t h e 2 1 s t c e n t u r y p o s s e ss e s su p e r i o r t a l e n t a n d t e c h n o l o g y a n d i s s e r v i c e d r i v e n, ap p r o a c h a b l e a n d r e s p o n s i v e . M e r i d i a n w i l l e p i t o m i ze t h o s e qu a l i t i e s . 3. A El e v a t e t h e e n g a g e m e n t o f t h e c o m m u n i t y w i t h l o c a l go v e r n m e n t . 3. A . 1 Ev a l u a t e a n d d e f i n e t h e o b j e c t i v e s o f , a n d a d a p t n e w s t r a t e g i e s to e l e v a t e p a r t i c i p a t i o n i n , C i t y a c t i v i t i e s . 1/ 1 / 2 0 1 7 6 / 3 0 / 2 0 1 7 M a y o r s O f f i c e M e d i u m 0 6 / 0 1 / 2 0 1 7 1 1 / 3 0 /2017 0% 3. A . 2 I m p r o v e C i t i z e n A c c e s s t o G o v e r n m e n t 1 / 1 / 2 0 1 6 1 2 / 3 1 / 20 1 6 M a y o r s O f f i c e H i g h 0 2 / 0 1 / 2 0 1 6 0 3 / 0 1 / 2 0 1 9 0 % 3. A . 3 De v e l o p p a r t n e r s h i p s a l l o w i n g t h e C i t y t o b e c o m e a n a c c e s s po i n t t o o t h e r g o v e r n m e n t . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 1 7 M a y o r s O f f i c e M e d i u m 0 3 / 0 1 / 2 0 1 7 1 2 / 3 1/2017 0% 2 of 6 Me r i d i a n C i t y S t r a t e g i c P l a n - O b j e c t i v e s S u m m a r y Re p o r t D a t e : 2 / 1 7 / 2 0 1 7 2 : 4 4 : 5 5 P M Ob j e c t i v e k e y De s c r i p t i o n Or i g S t a r t Or i g E n d Le a d D e p t Pr i o r i t y Start Date End Date % Comp. 3. B Es t a b l i s h a c o m p r e h e n s i v e w o r k f o r c e d e v e l o p m e n t a n d r e t e n t i o n pr o g r a m f o r t h e C i t y . 3. B . 1 De v e l o p a c o s t e f f e c t i v e a n d c o m p e t i t i v e b e n e f i t p l an 1 / 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 H u m a n Re s o u r c e s Hi g h 0 1 / 0 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 1 0 0 % 3. B . 2 Id e n t i f y p o s i t i o n s p e c i f i c t r a i n i n g n e e d s 1 / 1 / 2 0 1 7 1 2 /3 1 / 2 0 1 8 H u m a n Re s o u r c e s Me d i u m 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 3. B . 3 De v e l o p a s u c c e s s i o n p l a n n i n g p r o g r a m . 1 / 1 / 2 0 1 6 1 2 / 3 1 /2 0 1 6 H u m a n Re s o u r c e s Hi g h 0 7 / 0 1 / 2 0 1 7 1 0 / 0 1 / 2 0 1 8 0 % 3. B . 4 D e v e l o p a n e m p l o y e e e n g a g e m e n t p r o g r a m 1 / 1 / 2 0 1 7 1 2 / 3 1/ 2 0 1 7 H u m a n Re s o u r c e s Hi g h 1 1 / 2 1 / 2 0 1 6 1 1 / 2 1 / 2 0 1 6 0 % 3. B . 5 De v e l o p a n d m a i n t a i n a c o m p e t i t i v e c o m p e n s a t i o n p r o gr a m t h a t en a b l e s q u a l i t y r e c r u i t m e n t a n d r e w a r d s a n d e n c o u r a ge s h i g h pe r f o r m a n c e . 1/ 1 / 2 0 1 6 6 / 3 0 / 2 0 1 6 H u m a n Re s o u r c e s Hi g h 1 2 / 0 1 / 2 0 1 6 0 9 / 3 0 / 2 0 1 8 0 % 3. C En s u r e f l e x i b i l i t y , a d a p t a b i l i t y , a n d r e s i l i e n c y o f g o v e r n m e n t du r i n g t i m e s o f c r i s i s a n d r e c o v e r y . 3. C . 1 De v e l o p a l o c a l I n c i d e n t M a n a g e m e n t T e a m t o r e s p o n d d u r i n g an d a f t e r t i m e s o f c o m m u n i t y c r i s i s . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 8 F i r e L o w 1 1 / 2 1 / 2 0 1 6 0 2 / 1 6 / 2 0 1 7 6 % 3. C . 2 F u l l y d e p l o y a n d a d e q u a t e l y t r a i n s t a f f t o m e e t a l l o b j e c t i v e s o f th e C i t y o f M e r i d i a n C o n t i n u i t y o f O p e r a t i o n s P l a n (C O O P ) . 10 / 1 / 2 0 1 8 9 / 3 0 / 2 0 2 0 S u p p o r t S e r v i c e s L o w 1 0 / 0 1 / 2 0 1 8 1 2 / 3 1/2020 0% 3. C . 3 De v e l o p a n d i m p l e m e n t t e c h n o l o g i c a l a n d c o m m u n i c a t i on s co n t i n g e n c y p l a n s a n d p r o g r a m s f o r c o n t i n u i t y o f C i ty op e r a t i o n s . 10 / 1 / 2 0 1 7 9 / 3 0 / 2 0 1 8 I T M e d i u m 0 5 / 0 1 / 2 0 1 7 0 9 / 3 0 / 2 0 1 8 0 % 3. D Im p r o v e o p e r a t i o n a l e f f i c i e n c y a n d o r g a n i z a t i o n a l e xc e l l e n c e . 3. D . 1 Al i g n r e s o u r c e s , s y s t e m s , a n d e m p l o y e e s t o m e e t s t r at e g i c ob j e c t i v e s a n d p r i o r i t i e s . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 2 0 S u p p o r t S e r v i c e s H i g h 0 9 / 0 1 / 2 0 1 6 1 2 / 31/2020 4% 3. D . 2 De v e l o p a n d d e p l o y a C i t y - w i d e p e r f o r m a n c e m e a s u r e m en t , mo n i t o r i n g , a n d r e p o r t i n g p r o g r a m . 10 / 1 / 2 0 1 6 4 / 3 0 / 2 0 1 7 S u p p o r t S e r v i c e s H i g h 1 1 / 0 1 / 2 0 1 7 1 2 / 31/2018 0% 3. D . 3 D e v e l o p a n d d e p l o y a C i t y - w i d e c o n t i n u o u s i m p r o v e m en t pr o g r a m . 10 / 1 / 2 0 1 7 9 / 3 0 / 2 0 1 9 M a y o r s O f f i c e H i g h 0 1 / 0 1 / 2 0 1 9 1 2 / 3 1 / 2020 0% 3. D . 4 Ev a l u a t e t h e n e e d f o r c e n t r a l i z e d , p r o f e s s i o n a l a d m in i s t r a t i v e an d o p e r a t i o n a l o v e r s i g h t f o r C i t y f u n c t i o n s . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 1 7 M a y o r s O f f i c e M e d i u m 0 6 / 0 1 / 2 0 1 7 0 5 / 3 1/2018 0% 3. E En h a n c e t r a n s p a r e n c y a n d d e c i s i o n - m a k i n g o f C i t y g o ve r n m e n t . 3. E . 1 Es t a b l i s h c l e a r l y d e f i n e d r o l e s a n d r e s p o n s i b i l i t i e s o f C i t y le a d e r s h i p u p t o a n d i n c l u d i n g E l e c t e d O f f i c i a l s . 1/ 1 / 2 0 1 6 6 / 3 0 / 2 0 1 6 L e g a l H i g h 1 1 / 2 1 / 2 0 1 6 0 1 / 3 1 / 2 0 1 7 7 5 % 3. E . 2 Co n d u c t a p r i o r i t i e s o f g o v e r n m e n t e x e r c i s e t o i d e n ti f y co m m u n i t y e x p e c t a t i o n s a n d d e s i r e d l e v e l o f s e r v i c e . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 7 S u p p o r t S e r v i c e s H i g h 0 1 / 0 1 / 2 0 1 6 1 2 / 31/2017 0% 3 of 6 Me r i d i a n C i t y S t r a t e g i c P l a n - O b j e c t i v e s S u m m a r y Re p o r t D a t e : 2 / 1 7 / 2 0 1 7 2 : 4 4 : 5 5 P M Ob j e c t i v e k e y De s c r i p t i o n Or i g S t a r t Or i g E n d Le a d D e p t Pr i o r i t y Start Date End Date % Comp. 3. E . 3 Al i g n c o m m u n i t y p r o g r a m s , C i t y p o l i c i e s / o r d i n a n c e s , a n d s t a f f i n g re s o u r c e s b a s e d o n c o m m u n i t y e x p e c t a t i o n s a n d d e s i r ed l e v e l o f se r v i c e . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 8 M a y o r s O f f i c e H i g h 0 1 / 0 1 / 2 0 1 8 1 2 / 3 1 / 2018 0% 3. E . 4 In s t i t u t e a p r i o r i t y - b a s e d b u d g e t s y s t e m t o m e e t a d op t e d l e v e l o f se r v i c e e x p e c t a t i o n s . 9/ 1 / 2 0 1 7 9 / 3 0 / 2 0 2 0 F i n a n c e H i g h 1 1 / 2 1 / 2 0 1 6 0 9 / 3 0 / 2 0 2 0 0 % 4 S a f e a n d H e a l t h y Fo r a c o m m u n i t y p r o s p e r i t m u s t b e s a f e , s e c u r e a n d h e a l t h y . Me r i d i a n i s f o c u s e d o n g r o w t h a n d e n h a n c i n g t h e e x i st i n g q u a l i t y of l i f e i t s p e o p l e e n j o y . 4. A Es t a b l i s h M e r i d i a n a s a p r e m i e r s a f e c o m m u n i t y . 4. A . 1 U s e i n d u s t r y s t a n d a r d s a n d b e n c h m a r k s t o d e v e l o p a nd co m m u n i c a t e t h e S a f e t y P r o f i l e o f M e r i d i a n . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 8 F i r e M e d i u m 1 1 / 3 0 / 2 0 1 6 0 8 / 0 1 / 2 0 1 7 5 % 4. A . 2 Se t t a r g e t s , i d e n t i f y g a p s , a n d d e p l o y p r o g r a m s a n d s e r v i c e s t h a t el e v a t e t h e S a f e t y P r o f i l e t o a c h i e v e t h e d e s i r e d t ar g e t s . 1/ 1 / 2 0 1 9 1 2 / 3 1 / 2 0 1 9 F i r e L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. A . 3 Al i g n C i t y O r d i n a n c e s , c o d e s , p o l i c i e s , a n d r e s o u r c es b a s e d o n th e a d o p t e d S a f e t y P r o f i l e 1/ 1 / 2 0 2 0 6 / 1 / 2 0 2 0 L e g a l L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. A . 4 Id e n t i f y g a p s a n d d e p l o y p r o g r a m s a n d s e r v i c e s t h a t e n h a n c e th e a b i l i t y o f p e o p l e t o m o v e s a f e l y w i t h i n a n d t h r ou g h t h e co m m u n i t y . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 1 7 F i r e H i g h 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. A . 5 Be c o m e a m o n g t h e T o p 1 0 0 “ S a f e s t C i t i e s ” n a t i o n a l l y . 1 / 1 / 2 0 1 6 1 2 / 3 1 / 2 0 2 0 P o l i c e L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. B Es t a b l i s h M e r i d i a n a s a p r e m i e r h e a l t h y c o m m u n i t y . 4. B . 1 Us e i n d u s t r y s t a n d a r d s a n d b e n c h m a r k s t o d e v e l o p a n d co m m u n i c a t e t h e H e a l t h P r o f i l e o f M e r i d i a n . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 8 F i r e M e d i u m 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. B . 2 Se t t a r g e t s , i d e n t i f y g a p s , a n d d e p l o y p r o g r a m s a n d s e r v i c e s t h a t el e v a t e t h e H e a l t h P r o f i l e t o a c h i e v e t h e d e s i r e d t ar g e t s . 1/ 1 / 2 0 1 9 1 2 / 3 1 / 2 0 1 9 F i r e L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. B . 3 Al i g n C i t y O r d i n a n c e s , c o d e s , p o l i c i e s , a n d r e s o u r c es b a s e d o n th e a d o p t e d H e a l t h P r o f i l e 1/ 1 / 2 0 2 0 6 / 1 / 2 0 2 0 L e g a l L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. B . 4 Bu i l d a n d m a i n t a i n a b r o a d s p e c t r u m o f p a r t n e r s h i p s t o c r e a t e a he a l t h y c o m m u n i t y a n d i m p r o v e a c c e s s t o h e a l t h c a r e s e r v i c e s . 1/ 1 / 2 0 1 8 1 2 / 3 1 / 2 0 1 9 F i r e M e d i u m 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. B . 5 Be c o m e a m o n g t h e T o p 1 0 0 “ H e a l t h i e s t C i t i e s ” n a t i o n al l y . 1 / 1 / 2 0 1 6 1 2 / 3 1 / 2 0 2 0 F i r e L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. C Pr o m o t e a n d a d v a n c e s o c i a l s e r v i c e s t h a t s t r e n g t h e n t h e s o c i o - ec o n o m i c w e l l - b e i n g o f t h e c o m m u n i t y . 4. C . 1 De f i n e t h e e d u c a t i o n a l , f i n a n c i a l , f o o d , s h e l t e r , p er s o n a l pr e p a r e d n e s s , a n d p e r s o n a l s e c u r i t y e n v i r o n m e n t ( “ S oc i o - Ec o n o m i c P r o f i l e ” ) w i t h i n t h e c o m m u n i t y . 10 / 1 / 2 0 1 7 9 / 2 9 / 2 0 1 8 C o m m u n i t y De v e l o p m e n t Lo w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. C . 2 Se t t a r g e t s a n d i d e n t i f y g a p s i n p r o g r a m s a n d s e r v i ce s t o e l e v a t e th e S o c i o - E c o n o m i c P r o f i l e o f t h e c o m m u n i t y . 10 / 1 / 2 0 1 8 9 / 3 0 / 2 0 1 9 C o m m u n i t y De v e l o p m e n t Lo w 1 1 / 3 0 / 2 0 1 6 0 1 / 1 8 / 2 0 1 7 0 % 4 of 6 Me r i d i a n C i t y S t r a t e g i c P l a n - O b j e c t i v e s S u m m a r y Re p o r t D a t e : 2 / 1 7 / 2 0 1 7 2 : 4 4 : 5 5 P M Ob j e c t i v e k e y De s c r i p t i o n Or i g S t a r t Or i g E n d Le a d D e p t Pr i o r i t y Start Date End Date % Comp. 4. C . 3 Bu i l d a n d m a i n t a i n a b r o a d s p e c t r u m o f p a r t n e r s h i p s t o c r e a t e a se c u r e c o m m u n i t y a n d i m p r o v e t h e e d u c a t i o n o f a n d a cc e s s t o so c i a l a n d s u p p o r t s e r v i c e s . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 2 0 M a y o r s O f f i c e M e d i u m 0 1 / 0 1 / 2 0 1 6 1 2 / 3 1/2020 0% 4. C . 4 De p l o y p r o g r a m s a n d s e r v i c e s t h a t a d d r e s s s o c i a l a n d s u p p o r t se r v i c e s d e f i c i e n c i e s . 10 / 1 / 2 0 1 9 1 2 / 3 1 / 2 0 2 0 M a y o r s O f f i c e L o w 1 0 / 0 1 / 2 0 1 9 1 2 / 3 1 / 2020 0% 4. C . 5 Al i g n C i t y O r d i n a n c e s , c o d e s , p o l i c i e s , a n d r e s o u r c es b a s e d o n th e a d o p t e d S o c i o - E c o n o m i c P r o f i l e 1/ 1 / 2 0 2 0 6 / 1 / 2 0 2 0 L e g a l L o w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. D Es t a b l i s h a c o m p r e h e n s i v e H e a l t h a n d S a f e t y P r o g r a m f o r t h e Ci t y o f M e r i d i a n . 4. D . 1 De v e l o p a C o m p r e h e n s i v e R i s k M a n a g e m e n t P r o g r a m i n c lu s i v e of R i s k I d e n t i f i c a t i o n , m i t i g a t i o n , s a f e t y a u d i t s , tr a i n i n g , a n d pr o p e r r e s o u r c i n g . 4/ 1 / 2 0 1 6 9 / 3 0 / 2 0 1 7 L e g a l M e d i u m 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. D . 2 De v e l o p a c o m p r e h e n s i v e f a m i l y - f o c u s e d H e a l t h a n d W el l n e s s Pr o g r a m f o r C I t y e m p l o y e e s 1/ 1 / 2 0 1 7 9 / 3 0 / 2 0 1 7 H u m a n Re s o u r c e s Me d i u m 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 1 5 % 4. E Ad v a n c e s u s t a i n a b l e a n d e n v i r o n m e n t a l l y h e a l t h y p r a ct i c e s th r o u g h o u t t h e C i t y . 4. E . 1 Pr o m o t e g r e e n b u i l d i n g d e s i g n s , p r a c t i c e s , a n d m a t e ri a l s t h a t im p r o v e i n d o o r a i r q u a l i t y a n d o v e r a l l h e a l t h . 10 / 1 / 2 0 1 9 9 / 3 0 / 2 0 2 0 C o m m u n i t y De v e l o p m e n t Lo w 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2 0 1 6 0 % 4. E . 2 De v e l o p s u s t a i n a b i l i t y i n i t i a t i v e s i n t h e a r e a s o f wa t e r co n s e r v a t i o n , r e c y c l i n g , a n d e n e r g y e f f i c i e n c y . 1/ 1 / 2 0 1 7 9 / 3 0 / 2 0 1 9 P u b l i c W o r k s M e d i u m 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 / 2016 0% 4. E . 3 Pr o m o t e c o m m u n i t y b a s e d e c o - s u s t a i n a b l e p r o g r a m s , p ro j e c t s , an d s e r v i c e s . 10 / 1 / 2 0 1 6 9 / 3 0 / 2 0 1 9 P u b l i c W o r k s M e d i u m 1 1 / 3 0 / 2 0 1 6 1 1 / 3 0 /2016 0% 5 C u l t u r e , A r t s a n d Re c r e a t i o n Cu l t u r e i s t h e h e a r t o f a c o m m u n i t y . M e r i d i a n i s d ed i c a t e d i t s mo t t o , “ b u i l t f o r b u s i n e s s , d e s i g n e d f o r l i v i n g . ” Th a t m e a n s a n ac t i v e c u l t u r e t h a t a l l o w s p e o p l e t o w o r k , l i v e , p l ay a n d r a i s e a fa m i l y . 5. A Sp u r d e v e l o p m e n t o f q u a l i t y , r e g i o n a l l y s i g n i f i c a n t f a c i l i t i e s f o r re c r e a t i o n a n d e n t e r t a i n m e n t i n M e r i d i a n . 5. A . 1 Es t a b l i s h p a r t n e r s h i p s t h a t f o s t e r d e v e l o p m e n t o f m ix e d o r s i n g l e us e f a c i l i t i e s f o r p e r f o r m i n g a r t s a n d c o n f e r e n c e s . 1/ 1 / 2 0 1 6 1 2 / 3 1 / 2 0 1 6 C o m m u n i t y De v e l o p m e n t Hi g h 1 2 / 0 2 / 2 0 1 6 1 2 / 0 2 / 2 0 1 6 0 % 5. A . 2 Id e n t i f y d e s i r e d s p o r t s f a c i l i t i e s o r c o m p l e x e s a n d e s t a b l i s h pa r t n e r s h i p s t h a t f o s t e r t h e i r d e v e l o p m e n t . 1/ 1 / 2 0 1 7 9 / 3 0 / 2 0 1 8 P a r k s & Re c r e a t i o n Me d i u m 0 5 / 0 1 / 2 0 1 5 0 9 / 3 0 / 2 0 1 8 0 % 5. A . 3 Ev a l u a t e a v a i l a b l e t o o l s f o r f i n a n c i n g r e c r e a t i o n a nd en t e r t a i n m e n t f a c i l i t i e s . 10 / 1 / 2 0 1 6 9 / 3 0 / 2 0 1 9 F i n a n c e M e d i u m 1 2 / 0 2 / 2 0 1 6 0 9 / 3 0 / 2 0 1 9 5% 5. A . 4 Fo s t e r d e v e l o p m e n t o f D i s c o v e r y P a r k s t h a t u n i q u e l y b l e n d a r t s , en t e r t a i n m e n t , a n d c u l t u r e . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 1 9 P a r k s & Re c r e a t i o n Lo w 0 1 / 0 1 / 2 0 1 5 1 2 / 3 1 / 2 0 1 9 0 % 5. B De v e l o p , m a i n t a i n , a n d f o s t e r a p o r t f o l i o o f a c t i v i ti e s a n d e v e n t s th a t s e r v e t h e d i v e r s e n e e d s o f t h e c i t i z e n s o f M e r id i a n . 5 of 6 Me r i d i a n C i t y S t r a t e g i c P l a n - O b j e c t i v e s S u m m a r y Re p o r t D a t e : 2 / 1 7 / 2 0 1 7 2 : 4 4 : 5 5 P M Ob j e c t i v e k e y De s c r i p t i o n Or i g S t a r t Or i g E n d Le a d D e p t Pr i o r i t y Start Date End Date % Comp. 5. B . 1 De t e r m i n e , a t t r a c t , p r o m o t e , a n d m a i n t a i n a " s i g n a t ur e " e v e n t f o r th e C i t y . 1/ 1 / 2 0 1 7 8 / 3 1 / 2 0 1 9 P a r k s & Re c r e a t i o n Lo w 0 1 / 0 1 / 2 0 1 7 1 2 / 3 1 / 2 0 2 1 0 % 5. B . 2 De t e r m i n e t h e v i a b i l i t y o f a n d , i f f e a s i b l e , d e v e l o p a “ f a r m e r s ma r k e t . ” 1/ 1 / 2 0 1 6 9 / 3 0 / 2 0 1 6 M a y o r s O f f i c e M e d i u m 0 1 / 0 1 / 2 0 1 5 0 5 / 3 1 /2016 100% 5. B . 3 Fo s t e r d e v e l o p m e n t o f v i b r a n t d o w n t o w n e n t e r t a i n m e n t o p t i o n s to m e e t t h e n e e d s o f v a r i o u s g e n e r a t i o n s . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 2 0 M a y o r s O f f i c e M e d i u m 0 3 / 0 1 / 2 0 1 7 1 2 / 3 1/2020 0% 5. B . 4 Se t t a r g e t s , i d e n t i f y g a p s , a n d d e p l o y p r o g r a m s , a c ti v i t i e s , a n d ev e n t s t h a t p r o v i d e f a m i l y - c e n t e r e d r e c r e a t i o n a l o p po r t u n i t i e s . 1/ 1 / 2 0 1 7 1 2 / 3 1 / 2 0 2 0 P a r k s & Re c r e a t i o n Me d i u m 1 2 / 0 1 / 2 0 1 4 1 2 / 3 1 / 2 0 1 9 0 % 5. C Fo s t e r t h e i n f u s i o n o f a r t s i n o u r c o m m u n i t y . 5. C . 1 Re s e a r c h a n d i d e n t i f y a c a t a l o g o f l o n g - t e r m f u n d i n g me c h a n i s m s a n d c o n t r i b u t o r s f o r s u p p o r t i n g a r t s a n d c u l t u r e . 10 / 1 / 2 0 1 6 9 / 3 0 / 2 0 1 8 C l e r k s L o w 1 2 / 0 2 / 2 0 1 6 1 2 / 0 2 / 2 0 1 6 8 % 5. C . 2 De v e l o p a p l a n t o i n f u s e a r t i n p u b l i c s p a c e s . 1 / 1 / 20 1 6 1 2 / 3 1 / 2 0 1 6 C l e r k s M e d i u m 0 1 / 3 1 / 2 0 1 6 1 2 / 0 2 / 2 0 1 6 2 2 % 5. C . 3 Co n n e c t t o t h e a r t i s a n c o m m u n i t y a n d p r o m o t e t h e e d uc a t i o n o f ut i l i t a r i a n a r t f o r m s a n d t h e i r h i s t o r i c a l s i g n i f i c an c e / v a l u e i n o u r co m m u n i t y . 1/ 1 / 2 0 1 7 9 / 3 0 / 2 0 1 8 C l e r k s L o w 1 2 / 0 2 / 2 0 1 6 1 2 / 0 2 / 2 0 1 6 1 0 % 6 of 6 Me r i d i a n C i t y S t r a t e g i c P l a n - O b j e c t i v e s S u m m a r y Re p o r t D a t e : 2 / 1 7 / 2 0 1 7 2 : 4 4 : 5 5 P M City of Meridian Strategic Plan ANNUAL UPDATE TO CITY COUNCIL FEBRUARY 21, 2017 History of the Plan Adopted by Resolution 15-1064 on May 5, 2015 Adopted Strategic Plan Priorities January 12, 2016 This is the first annual update since adoption. History of the Plan Added to job description in September of 2016 Started working w/ I.T. within 3 weeks to start writing an application Held 1st training on application on January 20, 2017 City Strategic Plan (CSP) Software Support Services 2016 PROGRESS ON CITY STRATEGIC PLAN Support Services –3 Objectives 3.D.1. Align resources, systems, and employees to meet strategic objectives and priorities. Lead Dept. changed to SSD in November 2016 3.D.2. Develop and deploy a City-wide performance measurement, monitoring and reporting program. 3.E.2. Conduct a priorities of government exercise to identify community expectations and desired levels of service 3.E.2. Priorities of Government •WOULD LIKE TO MERGE WITH 3.E.4. – INSTITUTE A PRIORITY BASED BUDGETING SYSTEM Information Technology 2016 PROGRESS ON CITY STRATEGIC PLAN IT –1 Objective 3.C.3. Develop and implement technological and communications contingency plans and programs for continuity of City operations. Finance Department 2016 PROGRESS ON CITY STRATEGIC PLAN Finance Department –3 Objectives 1.B.5. Develop and implement a sustainable growth management system that includes the Fiscal Impact Model to inform service levels, staffing, and General/Enterprise Fund Impacts 3.E.4. Institute a priority-based budget system to meet adopted levels of service 5.A.3. Evaluate available tools for financing recreation an entertainment facilities 1.B.5 Fiscal Impact Tool •STATUS –0% COMPLETE •FIRST STEP –NEED TO CONDUCT MEETINGS/BRAINSTORMING SESSIONS TO DEFINE WHAT A FISCAL IMPACT TOOL IS TO LOOK LIKE. •COMPLETE DATE –OCTOBER 2019 3.E.4 Priority Based Budgeting •STATUS –0% COMPLETE •FIRST STEP –NEED TO CONDUCT MEETINGS/BRAINSTORMING SESSIONS TO DEFINE WHAT A PRIORITY BASED BUDGETING SYSTEM LOOKS LIKE FOR THE CITY. •COMPLETE DATE – SEPTEMBER 2020 5.A.3 Financing options for recreation and entertainment facilities •STATUS –0% COMPLETE •FIRST STEP –NEED TO BEGIN RESEARCHING FINANCING OPTIONS AVAILABLE TO THE CITY. •COMPLETE DATE – SEPTEMBER 2018 Human Resources 2016 PROGRESS ON CITY STRATEGIC PLAN Human Resources –4 Objectives 2.B.2. Promote cultural and workforce diversity. 3.B.1. Develop a cost effective and competitive benefit plan. 3.B.3 Develop a succession planning program. 3.B.5. Develop and maintain a competitive compensation program that enables quality recruitment and rewards and encourages high performance. 2.B.2. Cultural and Workforce Diversity •IN PROGRESS •RESEARCHING INFORMATION AND TRAINING OPTIONS 3.B.1. Cost Effective and Competitive Benefit Plan •THIS IS AN ONGOING OBJECTIVE •FY16 100% COMPLETE •FY17 IN PROGRESS 3.B.3. Succession Planning Program NOT YET STARTED PLANNED START DATE UPDATED TO 07/1/17 UPDATED COMPLETION DATE TO 9/30/18 3.B.5. Maintain Competitive Compensation Program •ESTABLISHED A FORMALIZED COMPENSATION PROGRAM IN 2013 •CURRENTLY EXPLORING NEIGHBORING MUNICIPALITY PROGRAMS •COMPLETION DATE UPDATED TO 9/30/18 Clerk’s Office 2016 PROGRESS ON CITY STRATEGIC PLAN Clerk’s Office –3 Objectives 5.C.1 Research and Identify a Catalog of Long-Term Funding Mechanisms and Contributors for Supporting Arts and Culture 5.C.2 Develop a Plan to Infuse Art in Public Spaces 5.C.3 Connect to the Artisan Community and Promote the Education of Utilitarian Art Forms and their Historical Significance/Value in our Community 5.C.1 Arts and Culture Funding Mechanisms Planned Start Date: 10/1/2016 Anticipated Completion Date: 9/30/2018 Purpose: To outline external resources that can be utilized as primary or secondary funding sources to support the installation of public art pieces and other arts and culture activities/events to establish Meridian as an active and vibrant community that fulfills the diverse cultural needs of its people. 5.C.1 Arts and Culture Funding Mechanisms Where are we to date? •Sponsorships are the main source of outside funding currently •Finance has researched and identified possible sources: Business Improvement Districts; Auditorium Districts 5.C.2 Infuse Art in Public Spaces Planned Start Date: 1/1/2016 Anticipated Completion Date: 9/30/2018 Purpose: Create a framework for future projects that will establish Meridian as an active and vibrant community that fulfills the diverse cultural needs of its people. 5.C.2 Infuse Art in Public Spaces Where are we to date? •Catalogue of existing art –41 pieces currently •MAC has updated their FY14-FY19 strategic plan to include specific projects 5.C.3 Connect to Artisan Community and Promote the Education of Utilitarian Art Planned Start Date: 10/1/2017 Purpose: To unite our community at large and celebrate cultural diversity through arts, history, entertainment, and recreational opportunities. Mayor’s Office 2016 PROGRESS ON CITY STRATEGIC PLAN Mayor’s Office 2016 –5 Objectives 5.B.2. Determine the viability of and, if feasible, develop a “farmers market.” -Complete 3.A.1. Evaluate and define the objectives of, and adapt new strategies to elevate participation in, City activities. 3.A.2. Improve Citizen Access to Government. 1.A.3. Reform the Meridian Development Corporation to maximize its use in developing downtown. 4.C.3. Build and maintain a broad spectrum of partnerships to create a secure community and improve the education of and access to social and support services. Mayor’s Office 2017–6 Objectives 3.A.1. Evaluate and define the objectives of, and adapt new strategies to elevate participation in, City activities. 3.A.2. Improve Citizen Access to Government. 3.A.3. Develop partnerships allowing the City to become an access point to other government. 3.D.4. Evaluate the need for centralized, professional administrative and operational oversight for City functions. 4.C.3. Build and maintain a broad spectrum of partnerships to create a secure community and improve the education of and access to social and support services. 5.B.3 Foster development of vibrant downtown entertainment options to meet the needs of various generations. 3.A.2. Improve Citizen Access to Government •WOULD LIKE TO MODIFY ONE OF THE OBJECTIVES PERFORMANCE MEASURE 1.A.3. Reform the Meridian Development Corporation to Maximize its use in Developing Downtown •WOULD LIKE TO DELETE THIS OBJECTIVE City Attorney’s Office 2016 PROGRESS ON CITY STRATEGIC PLAN City Attorney’s Office –2 Objectives 3.E.1. Establish clearly defined roles and responsibilities of city leadership up to and including elected officials. 4.D.1. Develop a Comprehensive Risk Management Program inclusive of Risk Identification, mitigation, safety audits, training and proper resourcing. 3.E.1 Establish clearly defined roles for city leadership and elected officials •WE HAVE DEFINED THIS OBJECTIVE TO BE TRAIN AND EDUCATE ELECTED OFFICIALS, COMMISSIONS, AND DEPARTMENT DIRECTORS ON THEIR ROLES AND RESPONSIBILITIES. WE ALIGN OUR ORDINANCES AND PRACTICES WITH THE STATE CODE. WE THEN PROVIDE TRAINING AS NEEDED TO ALL AFFECTED GROUPS 4.D.1. Develop Comprehensive Risk Management Program •WE HAVE DEFINED THIS OBJECTIVE TO BE FOR CREATING A COMPREHENSIVE SYSTEM OF CLAIMS MANAGEMENT, SAFETY TRAINING, AND CITY WIDE TRAINING ON RISK CONCERNS AND ISSUES Parks & Recreation 2016 PROGRESS ON CITY STRATEGIC PLAN Parks & Recreation–3 Objectives 5.A.2. Identify desired sports facilities or complexes and establish partnerships that foster their development. 5.A.4. Foster development of Discover y Parks that uniquely blend arts, entertainment, and culture. 5.B.1. Determine, attract, promote, and maintain a “signature” event for the City. 5.B.4. Set targets, identify gaps, and deploy programs, activities, and events that provide family-centered recreational opportunities. 5.A.2. Sports Facilities / Complexes & Partnerships •WE HAVE DEFINED THIS OBJECTIVE TO BE FOR DEVELOPMENT OF PUBLIC SPORTS FACILITIES, SUCH AS THE MERIDIAN HOMECOURT AND A NEW SOFTBALL COMPLEX 5.A.4. Discovery Parks •SOUTH MERIDIAN REGIONAL PARK DESIGN THEME WAS APPROVED IN DECEMBER 2016 AS A DISCOVERY PARK 5.B.1. City Signature Event •OUR UNDERSTANDING OF THIS OBJECTIVE IS THAT THE CITY WANTS TO ATTRACT A PARTNERSHIP WITH AN EVENT PROMOTER TO PUT ON A NEW, LARGE SIGNATURE EVENT IN THE CITY OF MERIDIAN 5.B.4. Family-Centered Recreational Opportunities •THIS IS AN ONGOING OBJECTIVE TO RESPOND TO TRENDS IN RECREATION PROGRAMMING WITH UPDATED PROGRAMS AND ACTIVITIES FOR MERIDIAN FAMILIES Fire Department 2016 PROGRESS ON CITY STRATEGIC PLAN Fire Department–8 Objectives, 36 Tactics 3.C.1 Develop a Local Incident Management Team to respond during and after times of Community Crisis 20% completed Incorporates partnership with IIMAST (Idaho Incident Management and Support team Have identified needed training; minimal cost (>$1000.00) 4.A.1 Use Industry Standards and Benchmarks to develop and communicate the Safety Profile of Meridian. 5% completed Identified need to conduct THIRA (Threat Hazard Identification and Risk Assessment) Estimated cost-$10,000. May be available through grant funding Fire Department–8 Objectives, 36 Tactics 4.A.2 Set targets, identify gaps, and deploy programs and services that elevate the Safety Profile to achieve the desired targets. 0% completed. Will be identified through the THIRA 4.A.4 Identify gaps and deploy programs and services that enhance the ability of people to move safely within and through the community. 0% completed. Will be identified through the THIRA Fire Department–8 Objectives, 36 Tactics 4.B.1 Use industry standards and benchmarks to develop and communicate the Health Profile of Meridian. 8% complete Have identified ACSM Fitness Index Program as most nationally recognized tool 4.B.2 Set targets, identify gaps, and deploy programs and services that elevate the Health Profile to achieve the desired targets. Will be done upon completion of 4.B.1 Fire Department–8 Objectives, 36 Tactics 4.B.4 Build and maintain a broad spectrum of partnerships to create a healthy community and improve access to health care services. Will be done upon completion of 4.B.2 4.B.5 Become among the Top 100 “Healthiest Cities” nationally. 8% complete Have identified ACSM Fitness Index Program as most nationally recognized tool Compares against like sized Cities Police Department 2016 PROGRESS ON CITY STRATEGIC PLAN 4.A.5. Safest Cities •BECOME AMONG THE TOP 100 “SAFEST CITIES” NATIONALLY. Community Development 2016 PROGRESS ON CITY STRATEGIC PLAN Community Development– 21 Objectives (10 “High” Priority) Here are just four: 1.A.2 Evaluate, and if appropriate, expand the Urban Renewal District 2.A.3 Promote job growth by identifying and attracting businesses in technology, health sciences, animal science and food production 2.A.4 Create a variety of housing options, open spaces, and amenities in order to provide living choices for a diverse workforce 4.C.1 Define the education, financial , food, personal preparedness, and personal security environment (“Socio-Economic Profile”) within the community 1.A.2 Urban Renewal District •WORKED WITH MDC AND PROPERTY OWNERS TO PREPARE URD PLAN •COORDINATED WITH MDC STAFF AND DEVELOPERS •PULLED IN CONSULTANT AS NEEDED 2.A.3 Promote Job Growth •FACILITATED INCENTIVE PACKAGE FOR ICOM •CLOSE & ONGOING COORDINATION WITH ICOM’S TEAM •FIELDS DISTRICT SAP •GROWING TOGETHER •RECRUITMENT WITH MERIDIAN BUSINESSES (PKG) 2.A.4 Promote Housing Options & Amenities •AFFIRMATIVELY FURTHERING FAIR HOUSING •DEVELOPMENT APPLICATIONS: •Micropaths •Open space requirements & amenities •Coordinate with Parks & Recreation •Diversity of housing units 4.C.1 Socio-economic profile •PROVIDED BY UPCOMING CONSOLIDATED PLAN (CDBG) •INFORMS (AND IS INFORMED BY) COMPREHENSIVE PLAN EXISTING CONDITIONS REPORT Priority Change for “Growth Management” Objectives? 1.B.1 Define & articulate the City’s growth goals: HIGH Priority 1.B.2 Identify priority growth areas and incentivize growth & development: HIGH Priority 1.B.3 Complete rezoning in targeted areas in alignment with City’s growth goals: LOW Priority Priority Change for “Growth Management” Objectives? 1.B.1 Define & articulate the City’s growth goals: HIGH Priority 1.B.2 Identify priority growth areas and incentivize growth & development: MEDIUM Priority 1.B.3 Complete rezoning in targeted areas in alignment with City’s growth goals: LOW Priority 2.C.3 Pursue key Catalyst Projects (Downtown) •ORIGINALLY ENVISIONED: PERFORMING ARTS; HOTEL/CONFERENCE •WHEN PLAN WAS WRITTEN, APPEARED TO BE LOW-HANGING FRUIT •NEED TO STEP BACK AND ASSESS WITH PARTNERS Priority Change? 5.A.1 Develop facilities for performing arts & conferences •ORIGINALLY ENVISIONED: PERFORMING ARTS; HOTEL/CONFERENCE •WHEN PLAN WAS WRITTEN, APPEARED TO BE LOW-HANGING FRUIT •NEED TO STEP BACK AND ASSESS WITH PARTNERS Priority Change? Public Works PROGRESS ON CITY STRATEGIC PLAN Public Works –3 Objectives 1.B.4. -Promote & guide desired growth with investments in infrastructure and services ahead of growth. 4.E.2. -Develop sustainability initiatives in the areas of water conservation, recycling, and energy efficiency. 4.E.3. -Promote community based eco- sustainable programs, projects, and services. 1.B.4. -Promote & guide desired growth with investments in infrastructure and services ahead of growth. •PLANNED START -FY18 •No Recommended Changes •Notable Efforts to Date •Sewer Master Plan •Water Master Plan •South Meridian Plan •Reclaimed Water Plan •Next Steps –Guide Ongoing Efforts & Utilize Plans as Needed 4.E.2. -Develop sustainability initiatives in the areas of water conservation, recycling, and energy efficiency. •PLANNED START –1/17 •Recommended Change •Conduct Review & Analysis Internally vs. Externally •Efforts to Date •Water Conservation •Recycling •Energy Efficiency •Draft Tactical Action Plan Created •Next Step –Build Tactical Team 4.E.3. -Promote community based eco-sustainable programs, projects, and services. •PLANNED START –10/16 •Recommended Changes •Priority from Medium to Low •Planned Start from 10/16 to FY19 •Efforts to Date •Public Works Week •WRRF Tours •SWAC •Prescription Turn-in Program •Partnering Agencies •Next Step -Dedicate Resources to 4.E.2. followed by 4.E.3. Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 10G PROJECT NUMBER: ITEM TITLE: Clerk's Office: Proposed Update to Mobile Sales Unit Hours of Operation; MCC Section 3-4-2(13)(1) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MOBILE SALES UNIT ORDINANCE UPDATE PAGE 1 OF 2 CITY OF MERIDIAN ORDINANCE NO.______________ BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING MERIDIAN CITY CODE SECTION 3-4-2(B)(1), PROHIBITING OPERATING OR ACTING AS A MOBILE SALES UNIT IN A RESIDENTIAL ZONE BEFORE 9:00 A.M. OR AFTER SUNSET, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Meridian finds that establishing allowed hours of operation for mobile sales units within residential zones will serve the best interest of the public health, safety, and welfare; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: Section 1. That Meridian City Code section 3-4-2(B)(1) shall be amended as follows: 3-4-2: MOBILE SALES UNITS * * * B. Standards For All Temporary Uses: The following regulations on the time, place, and manner of temporary uses shall apply generally to any and all temporary uses: * * * 1. It shall be unlawful for any person to operate or act as a Mobile Sales Unit at a time of day that is outside the scope of a valid, current Mobile Sales Unit license. No person shall operate or act as a Mobile Sales Unit in a residential zone before the hour of 9:00 a.m., or after sunset, as such time is established by the National Weather Service. Section 2. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this ____ day of February, 2017. APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of February, 2017. APPROVED: ATTEST: ______________________________ ______________________________ Tammy de Weerd C.Jay Coles Mayor City Clerk MOBILE SALES UNIT ORDINANCE UPDATE PAGE 2 OF 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 17-_______ AN ORDINANCE OF THE CITY OF MERIDIAN AMENDING MERIDIAN CITY CODE SECTION 3-4-2(B)(1), PROHIBITING OPERATING OR ACTING AS A MOBILE SALES UNIT IN A RESIDENTIAL ZONE BEFORE 9:00 A.M. OR AFTER SUNSET, AND PROVIDING AN EFFECTIVE DATE. __________________________________________ City of Meridian Mayor and City Council By: C.Jay Coles, City Clerk First Reading: _________________ Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 17- _________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 16-_______ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2017. ____________________________________ William. L.M. Nary City Attorney Meridian City Council Meeting DATE: February 21, 2017 ITEM NUMBER: 11 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS