2017-02-14Meridian City Council Meeting Agenda Tuesday, February 14, 2017 – Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
1.
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, February 14, 2017 at 3:00 PM 3:02PM
1. Roll-Call Attendance
X Anne Little Roberts X Joe Borton
X Ty Palmer X Keith Bird
__X___ Genesis Milam __X___ Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted as amended
4. Consent Agenda Approved
A. Hill's Century Farm Subdivision No. 5 Pedestrian Pathway Easement with
Brighton Development, Inc.
B. Sanitary Sewer Easement with Red Tail Communities, LLC
C. Agreement For Provision of Sewer Service Outside Meridian City Limits:
940 S. Mustang Street
D. Agreement for Joint Use of Sports Facilities between Cole Valley Christian
School and the City of Meridian
E. Acceptance Agreement for Display of Artwork in Initial Point Gallery,
Meridian City Hall between City of Meridian and:
Terri Thickstun, July 2017
Idaho Gourd Society, December 2017
F. License Agreement with Charles Haman for Traffic Box Community Art
Project
G. Memorandum of Agreement with Meridian Development Corporation (MDC)
for MDC’s Contribution of up to $5,000 to Traffic Box Community Art
Project
CITY COUNCIL WORKSHOP
AMENDED MEETING AGENDA
Meridian City Council Meeting Agenda Tuesday, February 14, 2017 – Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
H. Approval of Change Order No. 3 to Granite Excavation, Inc. for the “Five
Mile Trunk Relief and Water Line Replacement at 8th Street Park” project
for a Not-To-Exceed amount of $64,331.25
I. Approval of Task Order 10704.A to Mountain Waterworks for the “BOISE
RIVER OUTFALL PUMP STATION DESIGN” project for a Not-To-Exceed
amount of $145,690.00
J. Approval of Professional Services Agreement to Infor US for the “MACP &
PACP Configuration” project for a Not-To-Exceed amount of $18,180.00
5. Items Moved From the Consent Agenda None
6. Community Items/Presentations
A. Ada Soil & Water Conservation District
7. Department Reports
A. Legal: Annual Department Report
B. Public Works: Annual Department Report
C. Public Works: Discussion of Resolution Accepting All of Volume 1 and The
City’s Section of the Volume 2 Within the Ada County Hazard Mitigation
Plan
D. Council: Formal Acceptance of FY2016 EideBailly Audit Report
Approved
8. Future Meeting Topics
9. Amended Executive Session per Idaho State Code 74 -206(1)(d) and 74-206(1)(a);
(d): To consider records that are exempt from disclosure as provided in Chapter
3, Title 9, Idaho Code; (a): To Consider Hiring a Public Officer, Employee, Staff
Member or Individual Agent, Wherein the Respective Qualities of Individuals Are
to be Evaluated in Order to Fill a Particular Vacancy or Need. This Paragraph
Does Not Apply To Filling A Vacancy In An Elective Office Or Deliberations About
Staffing Needs In General
Into Executive Session at 4:54pm
Out of Executive Session at 5:51pm
Adjourned at 5:51pm
Meridian City Council Workshop January 14, 2017
A meeting of the Meridian City Council was called to order at 3:02 p.m., Tuesday,
January 14, 2016, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Joe Borton, Keith Bird, Genesis
Milam, Luke Cavener, Ty Palmer and Anne Little Roberts.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Dale Bolthouse,
Warren, Stewart, Kyle Radek, Tracy Basterrechea, David Jones, Steve
Siddoway, Colin Moss, Dale Bolthouse and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X_ _Joe Borton
X__ Ty Palmer X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: Welcome to our City Council meeting. Thank you for joining us. For
the record it is Valentine's Day, Tuesday, February 14th. It's two minutes after
3:00. We will start with roll call attendance, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us
in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Okay. Item No. 3 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: On the agenda we have Item No. 9, the Executive Session needs to be
amended to include 74-206(1)(a) and 74-206(1)(d). And with that I move we
approve the amended agenda.
Borton: Second.
Meridian City Council Workshop
February 14, 2017
Page 2 of 36
De Weerd: I have a motion and a second to approve the amended agenda. All
those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Hill's Century Farm Subdivision No. 5 Pedestrian
Pathway Easement with Brighton Development, Inc.
B. Sanitary Sewer Easement with Red Tail Communities,
LLC
C. Agreement For Provision of Sewer Service Outside
Meridian City Limits: 940 S. Mustang Street
D. Agreement for Joint Use of Sports Facilities between
Cole Valley Christian School and the City of Meridian
E. Acceptance Agreement for Display of Artwork in Initial
Point Gallery, Meridian City Hall between City of
Meridian and: Terri Thickstun, July 2017 Idaho Gourd
Society, December 2017
F. License Agreement with Charles Haman for Traffic Box
Community Art Project
G. Memorandum of Agreement with Meridian Development
Corporation (MDC) for MDC’s Contribution of up to
$5,000 to Traffic Box Community Art Project
H. Approval of Change Order No. 3 to Granite Excavation,
Inc. for the “Five Mile Trunk Relief and Water Line
Replacement at 8th Street Park” project for a Not-To-
Exceed amount of $64,331.25
I. Approval of Task Order 10704.A to Mountain
Waterworks for the “BOISE RIVER OUTFALL PUMP
STATION DESIGN” project for a Not-To-Exceed amount
of $145,690.00
J. Approval of Professional Services Agreement to Infor
US for the “MACP & PACP Configuration” project for a
Not-To-Exceed amount of $18,180.00
De Weerd: Item 4 is our Consent Agenda.
Meridian City Council Workshop
February 14, 2017
Page 3 of 36
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve the Consent Agenda as published and for the Mayor to
sign and the Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 5: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 6: Community Items/Presentations
A. Ada Soil & Water Conservation District
De Weerd: So, Item 6-A is a community presentation by the Ada Soil and Water
Conservation District. Thank you for joining us.
Erskine: Thank you, Mayor and Council. My name is Josie Erskine. I'm the
manager of the Ada Soil and Water Conservation District. We haven't reached
out to cities very well in the past and let you know that we are here to partner
with you and who we are and what we do and ways that we can become partners
together. I represent a board of directors that are locally elected officials. Their
names don't show up on the ballot unless they are contested, but they are -- we
are a state agency. So, you know, the Soil and Water Conservation District of
Ada County started during kind of the Dust Bowl is when the Soil and Water
Conservation District started and we work a lot with farmers, ranchers,
landowners, but now that we are kind of an urban ag interface we find ourselves
now branching out to new partners. Stormwater is something that we are
interested in looking at. Community Gardens is something that we are also
starting to look at and be interested in. One of the big things that we do is we
rent out a no till drill and, really, why we do that is for water quality. So, this is a
piece of equipment that makes it so that you don't have to till before you can
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February 14, 2017
Page 4 of 36
plant, you can plant straight into the residue , and we have been tracking this and
you can see that in the years that we have it in the display that we think that we
have estimated over 112 semi loads of sediment from entering our waterways
through this technology. We are making documentaries where we follow farmers
right now in the Treasure Valley that use that and show that sediment reduction
just through this simple piece of equipment. Also this piece of equipment
eliminates tillage. So, that saves the farmer money. So, we are seeing that a
farmer saves around 163 dollars per acre just by using this piece of equipment
and that is in fuel, labor costs on the field. This is a win-win. Farmers are
making money. We are reducing our sediment into our water. This is a way that
we can start partnering with cities when we look at ag land of how can we start
doing some of those water trading credits. This is a great water trading credit
that farmers can use as this no till drill. We rent it out. The district does. We are
really interested in creating a learning farm. The city of Boise brought forward a
piece of property to us last year, the McGurdio farm, and, then, took it away and I
was at the Growing Together meeting last with your Mayor and it was presented
that there is a space that Meridian is looking at around the natural gas facility that
would like to stay in ag land. The Ada County Soil and Water Conservation
District would like to create a learning farm. We already have partners and we
have funding for this. NRCS, U of I, we would like to create demonstration
gardens, also demonstration of conservation, also a range land ecosystem where
we show what that ecosystem looks like. So, we are really looking to see is there
a city that has -- would like to partner with us and bring forward a project like this.
We are looking for around 50 acres to make this happen . It's something that we
would really like to bring forward. I think I skipped. I didn't. It's not in here.
Another project that we do is we do a 5th grade field day and we haven't had
Meridian participate in this yet, but we had around 1,700 -- or 1,500 fifth graders
last year participate in our 5th grade field day. They go through different
conservation stations with us. We now have Kuna and Boise. But we would
really like to see Meridian school children see this conservation field day with us
with all of our different partners. They learn about where their food comes from .
They learn about clean water with DEQ. Wildlife with Fish and Game. We have
about 20 partners that go through this 5th grade field day and we would love to
work with the City of Meridian to find a place where we can make that happen. In
Boise we use the Boise Urban Garden school and we would love to partner with
you for that. You know, the last thing that we really want to talk to you about is
ag land preservation, so that Ada County Soil and Water Conservation District is
part of a statewide entity, which is the Idaho Soil and W ater Conservation
District, and we are looking to bring forward legislation next year that will create
ag land preservation legislation that will be held in the state of Idaho . The idea is
that farmers could put land into conservation easements, so working with cities
like Meridian to figure out where those corridors are that they would like to
protect and how we can start protecting them as a county. Does anybody have
any questions for me? We just had a few short minutes.
Palmer: Madam Mayor?
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De Weerd: Mr. Palmer.
Palmer: Ma'am, I wonder if you could -- I was reading right here on the back of
your flyer and help me understand more about a conservation easement , what
exactly that means and what it does?
Erskine: How that works. So, in essence, say I have a hundred acres -- I'm a
farmer and I have a hundred acres. I would put a conservation easement on
that. There are federal funds that we don't have access to in Idaho, because we
don't have matching funds. In a sense, what that removes is my development
rights. My development rights would be bought from me . They wouldn't apply
somewhere else, but a conservation easement would be put on that piece of land
and it would go into ag. So, it's -- future sales would be as ag land. So, my
family could keep selling it, but only as ag. It wouldn't ever go back that there
was a potential for development. So, it's a voluntary program. The farmer
makes that decision or the farmer's family makes that decision to keep it into ag
and, then, they see a financial benefit from that, so that they can make that
decision, so their retirement isn't hinged upon the sale of that land to a developer .
Areas across the country that have done it have done it really strategically. We
will take Delaware, for example. They have a fund, farmers go through a ranking
system, rank out from wetlands, to water, to a proximity to sprawl -- all these
different ranking systems and, then, they put a price on what that looks like and,
then, farmers around the entire state bid for it. Delaware is about the size of the
Treasure Valley. In ten years they have saved over 50 percent of their
agricultural land through this kind of voluntary conservation program. They also
now have to invite a young farmer -- kind of hook up to the system in their state,
so they are attracting new young farmers to their state through this program.
Last I heard they had a 125 person waiting list to acquire land, because, then,
that land can go through the state, which we already do have state-funded ag
loans at low rates. So, that land can go through those ag loans, attract young
farmers to that area, and they are also seeing that companies -- ag companies
are more interested in coming to those states, because they know their raw
product is protected. They know that ag product is going to be there, because
that land is going to be there. They can see the state taking measures. So,
Delaware is seeing a huge boost in their ag economy through that. Does that
answer that question?
Palmer: It sure does. Thank you.
Erskine: Okay.
De Weerd: Other questions from Council? Were you familiar with our Meridian
Youth Farmers Market?
Erskine: No.
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February 14, 2017
Page 6 of 36
De Weerd: Okay. Well, we need to make sure you are.
Erskine: We would love to know more about it.
De Weerd: Last year we kicked off a Youth Farmers Market in our City Hall
Plaza on Wednesdays and -- on Wednesdays -- on Saturdays -- weekly on
Saturdays, starting -- usually kicks off around Dairy Days and goes through
September and it's -- 75 percent of the vendors are youth and they have to grow
or make their own product and so we would love to get more involvement within
the ag community and getting our youth exposed to growing their own products,
starting their own business, learning life skills that I think will -- will benefit them
certainly throughout their adulthood. So, our Parks Department is taking notes. I
see our director over there nodding his head as well. So, we will reach out to
you, because we are certainly -- they don't have to be a Meridian resident and we
are also looking for that family-oriented ag business that can be the staple,
because our kids don't have to be there every week , they can choose one time
only or every week or once a month , it really varies. But we would love to get
your engagement on that, too.
Erskine: And I think Jessica Harrold, who is our programs manager, that sounds
right up her alley and I'd like to say I do have two more board members here .
Our chair president Glenn Edwards and Kent Foster have joined me today to
help back me up. I get a little nervous speaking in front of people.
De Weerd: Think you did really well.
Erskine: Thank you.
De Weerd: Thank you for being here and sharing what you're about. Certainly
we have also a very successful community garden in Kleiner Park that we have a
co-op that's very engaged with and works very closely with our parks team as
well. So, would love to see if there is some cross-pollination and we appreciate
your involvement and your interest in coming and talking with us today.
Erskine: Yes. And we would love to work with the City of Meridian. There is a
project that you're looking for funding that has to do with water quality or ag and
you're looking for partners to help find funding, that is exactly what we would like
to work with you on. So, just kind of keep that in the back of your mind that, you
know, you can reach out to us and we would love to partner with you .
De Weerd: Thank you.
Milam: Madam Mayor?
De Weerd: Yes, Mrs. Milam.
Meridian City Council Workshop
February 14, 2017
Page 7 of 36
Milam: Sorry. Have you reached out to the West Ada School District? You say
you're looking for -- for the 5th graders to participate in your field day.
De Weerd: We need you -- we would need you to speak into the record there.
Harrold: May name is Jessica Harrold. Yes, we actually did, I think, have maybe
two schools last year, but it was very small involvement. But this year there will
be probably a whole field day that's just Meridian student s. So, about 200
students this year.
De Weerd: Well -- and as you look at programming, Jessica, I know that there is
a greenhouse facility out by one of our alternative schools , Meridian Academy,
and at one point they were utilizing it, but I think it became a little bit too much of
a bite to chew and always looking for -- for partners in that, so -- and that is
through the West Ada School District, but that's Meridian Academy High School
and always looking for people that will mentor and -- and help share their passion
for agriculture for the growing of some our foods and those kind of things. So,
keep that in mind as well.
Erskine: Thank you very much. Thank you for your time.
Item 7: Department Reports
A. Legal: Annual Department Report
De Weerd: Thank you. Appreciate yours. Okay. Item 7 under Department
Reports. I see Mr. Nary is making his way forward. You each have your slide --
your PowerPoint presentation in front of you as well.
Nary: Okay. So, I'm going to be like everybody else. How do I advance this
slide?
Coles: The arrow on the keyboard.
Nary: Okay. All right.
De Weerd: Did we make you practice that?
Nary: Sorry. I didn't practice. Madam Mayor, Members of the Council, I know
you look all forward all year to our update. I know it's scintillating stuff. I know
it's very exciting. I know today kind of feels like we are warming up back for
Public Works, but that's okay. I'm always proud to bring you an update on what
we have been doing and what types of activities we have been engaged in. We
are small, but mighty.
Meridian City Council Workshop
February 14, 2017
Page 8 of 36
De Weerd: And there is your backup team.
Nary: We are a small but mighty team. We have been together now for 12 years
for some of us and Andrea is our newest member of our team and has been here
almost ten years. So, we have a lot of depth and a lot of time invested in our city,
because we care. We really do. We want to make sure things work and work
correctly and we try to do everything we can to make that happen . Okay. I want
to try this. There we go. Words to the wise. I like to make sure there is a few
things in there that you could take away. Okay. Our mission statement. Again,
I'm not going to read it to you, but our mission is to make sure that we are doing
everything legal, we are doing everything safe, and we are doing everything
consistently across the board. We are providing assistance to the community by
us -- by the city doing things right and as we do think it's important that we
provide you the best legal advice and both leadership and counsel to both you
and as well as the employees of the city. We take our job very seriously. We
have a lot of fun, too, but we take our job very seriously. We want to make sure
we are doing things to the best of our ability for the citizens of our city. Ongoing
tasks. I know everybody is so excited about how many development agreements
we wrote or how many resolutions we brought. I wanted to make sure you knew
how many there are in the course of a year and as most of you know, because
you have been -- if you have been here a while, you know that there is a lot more
than that to that number than just the number. You know there is a lot of time
and effort, there is a lot of discussion with departments, there is a lot of work that
gets involved. One agreement might take weeks or months to work through and
others might take minutes to work through. It just depends on the particular
project. But we take them all really -- we take them all very seriously and I did
not highlight the first bullet, but I have mentioned it to you many times before --
you know, that prep time is so critical to making this meeting work well for all of
you and when this meeting works well for all of you, then, it works well for
everybody out in our community. So, that prep time with departments, with the
individuals, with the different projects -- all of those -- that time and effort -- you
know, I have said it many times, we work really hard to make it look really easy
and the time we spend we feel is very valuable and we feel very much embedded
in what goes on on a daily basis in the city, but I was just talking to the Mayor
yesterday in a meeting -- I said sometimes it's hard to put that in a slide of -- we
spent a lot of time making this work and you didn't even see it . I mean some of --
most of the things you see on your Consent Agenda are things that may have
taken a great deal of time and you looked at it over the weekend and you passed
it in five minutes and, then, it's good for you to know, as well as the public, there
is a lot of time and effort that went into that and we are intricately involved in
virtually all of that. We do, again, think it's really important to make sure that the
city is compliant, but also -- it's not because the legal -- the law requires it, but
because we as a city need to set that example and we feel that 's a critical part of
what we do. Again, we staff all our your Council meetings and commission
meetings, so, again, there is a lot of commissions that really are reliant on our
input and our participation in what they do and how they do things. Again, your
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February 14, 2017
Page 9 of 36
citizen volunteer commissioners many times don't know what they can or can't do
and so between the staff that might be supporting the meeting, as well as the
attorney that supports the meeting, it really helps them, again, accomplish what
they are set out to do, whether it's arts or transportation or parks, or HPC. Again,
some of the things we want to highlight that we did. So, we did do an expansion
of the well lot on -- off of Franklin Road last year. Took a little bit of time and
effort in doing that. Again, we had some different agreements. Probably the
bigger ones -- because the most visible ones are the public art, you know, again
they were all very complicated, they are all unique and individual, whether it's a
donation agreement for a park where there is art, whether it's an art box or an art
piece, but, you know, those are the ones that people get to see. So, I wanted to
make sure at least highlight that for the public, as well as all of you, but those are
just -- again, those are part of those -- that other number that we had before and
the different things that we work on on a daily basis. And, again, some go very
quickly and some take a little bit longer. This is the biggest thing we bought I
think since we have been here. I mean we have bought ground that was bigger,
but the biggest -- the biggest, most expensive thing I think we have bought is this
Home Court and there was a lot of joint effort. You know, we -- and as all of you
probably know, but most of you know, everything we do in our office is very
collaborative. We -- none of us know everything, but collectively I think we do a
pretty good job in figuring it out and working together and bouncing off ideas and
this is really a team effort by all of our -- our departments, because, again, this
wasn't just us, I mean this is Parks as well, this is the Mayor's office. I mean
there is a lot of other moving parts to this, but there was a lot of effort by all five
of us to make this acquisition and this agreement and all of the different things
that have gone into both this, as well as the Y project, really come together and --
and if you have ever stopped by our office you know we have a round table that's
kind of in the center of our workspace and virtually any time of the day you come
there and we are talking about something that's going on and some question or
issue or problem and trying to figure it out and whether it's one or two of us or all
five of us there, we are always trying to figure out the best we can. We all have
different levels of experience and different levels of expertise and use that and
this is really a culmination of that effort as a team in getting this -- this project
done, this land purchase, or this property purchased and getting this transitioned
to the city and I think -- I think -- Steve's in the room and I think the Parks
Department would agree, I think we worked very collaboratively on this project
and we continue to and we will continue to as you will see in a slide, but we are
all pretty proud of this particular one, because it was a very big thing and a great
thing for our city and our citizens and we are very proud of it getting
accomplished. It is tough to make a living out there, so I just wanted you to know
some people out there are really working at it, so there is a lot of other ways to
find lawyers out there in the world. And I don't know that 99 percent of t he
lawyers give the rest a bad name, but -- so, again, various agreements. Again,
lawyer's life blood is writing contracts, reading contracts, reviewing contracts,
rewriting them in all different levels of agreements and these are some of the
highlights, again, of things that we worked on that we are really proud of and
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February 14, 2017
Page 10 of 36
really happy that we got to be a part of. The park that's downtown, the Idaho
Avenue placemaking project, is a real unique thing for our downtown and we
were glad we were part of that and helping that happen. We didn’t put the paint
on the street, but we got the paint on the street, so that's -- that was our role in
getting that license agreement facilitated with ACHD. We have a lot of special
events. This is -- I only highlighted one, but we have a number of -- of special
events that come through the clerk's office. We have a member or two of our
staff that goes to all of those meetings and helping get that set up and making
sure whatever is needed, whether it's things related to safety, things related to
liability, things that are related to protecting the public for that safe event and this
happens to just be the one that is by far probably the largest event and they say
it's the largest in the country, although they don't really have a way to verify that,
but that's how they -- that's how they phrase it. We are in agreement if that's
what they think. It's okay by us. Those are -- those are just one of the many
types of -- of temporary use permits and special event activities that we are
involved in to make sure, again, they come off without a hitch and the public isn't
impacted in a negative way and that people understand. Again, we have -- we
have rules for a reason and a lot of these are simply things that are dealing with
safety and the public's best -- or public's welfare. The monument sign
agreements. Again, we really like those. I think they are a nice addition to our
community and they are kind of neat when you can see them and, again, just
another thing that we have helped through the Mayor's office and Planning to
make those things happen. Again, code is another thing that's kind of our
lifeblood. You know, we write different parts of the city code and bring those to
you. This last year there was a couple that were really important from the clerk's
office standpoint. Both the dog licensing was a way to make it simpler and a little
bit more streamlined and easier for the public. Having just realized to my dog it
seemed pretty easy. So, I think it works, so -- the fingerprinting was another one
that has to go through a very elongated process with the federal authorities to
make that work and so we worked through that issue as well to make sure we
can continue to do that both for our background checks for employment, as well
as our background checks for licensing. Again, we had a Department of Justice
agreement on our ADA compliance with our plaza and our parks, as well as a
couple of others. Joint Powers Agreement with Fire I think was something very
unique. I think the chief was the one that really spearheaded that, but we helped
worked through some of the issues with it to make that real successful. We just
did the first academy -- graduated in December of last year and I think -- I think it
was successful. I think it's exactly what we wanted it to be, it was something that
we could work together and, again, get the most value with all these different
departments in training and everything else and so we were happy to be a part of
that. Union negotiations. Again, we had an agreement that came through, we
got done in October of last year, and we are happy with that and we don't have to
talk about that for another couple years and I'm okay with that , too. But I think it's
still a good process. I think there is some things in the process that we could
help make better and each time we learn things that we could help for the next
time and I think we have been, again, an integral part of making that successful.
Meridian City Council Workshop
February 14, 2017
Page 11 of 36
Different types of programs that we do in the city and -- and the hand-to-hand
recycling -- I really have to give kudos to Andrea Pogue from -- from our team,
because she's part of our solid waste commission, she's integral in making those
things happen for them and that, again, helps our community and this hand-to-
hand recycling programs was very much her -- her initiative and desire to get this
done, to make this happen, and it is a great idea and a great program for our
community and, again, it brings that recycling message back to our citizens that
there is value in recycling and that there is something to be gained from that and ,
then, of course, as you all know the city gets value back from that. If we can
make that a successful program we get funds to help us do some things in the
city that are -- are exciting, things in our parks and things for the community. So,
that's a great program and Andrea -- kudos to her for helping really spearhead
that. Again, a lot of these other things -- you know, for the general public some
of these things probably don't seem very interesting or significant , but, yet, as
you know, since you have to hear all of these things, whether it's the Urban
Renewal District or even a hearing, as small as it is, it's very critical to the -- our
community partner and Ambrose school. So, making sure all those things
happen timely as necessary so that things can occur. We, again, are glad that
we can be a part of that success. Snowmaggeden. And everybody likes using
that. I was going to use something else, but it seems like that's what's become
the name of the game for that recent one. That was something we have talked
about a number of times, both in front of you, as well as internally. This was
certainly unprecedented for -- for us as a city, us as a department. We have
talked in the past about the what-ifs and done some table tops and done some
training on -- on doing disaster declarations and what does that look like and one
thing they don't tell you in the training is that when you need it it's not like it's
going to be three days from now, it's we need it in 45 minutes and so no matter
how much training you had, you probably didn't have it yesterday, so you have to
make sure you understand what you're doing very, very quickly and, again, I
think it shows the power of team that we have that this was Friday, if my
recollection is right. I think it was a Thursday or Friday and it was a very quick --
again, we are dealing with the weather, things are happening, they are
happening right now, we have to make decisions on what we are going to do and
we as a team pulled together and was able to put this together in a very short
time to, again, make the rest of the operation work and making sure that things
can be done legally and can be done in a way that's the least impact to us or
least impact to the public, because nothing is worse than doing it over. You
know, you always want to do it right the first time , because doing it over usually
costs more money and takes more time. So, this was one that was really an
interesting process. Again, a lot of lessons learned internally in all the
departments that were involved. This was a real interesting one and, fortunately,
I think was, you know, again, more positives than negatives. I put sidewalks at
the end, because I know there is still that question that the public has about
sidewalks out there. I don't know when and how that's going to get resolved. I
don't know that we are really going to be the driver of that anyway. I think
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someone else might be driving that question and we may just be the recipient of
what that result is.
De Weerd: But why take all the fun away from Emily.
Nary: Exactly. Exactly. Again, it's really tough to make a living out there. There
is lots of these out there if you want to find them. Some of these are local. I'm
sure you have heard of a couple of these people, so -- risk management. This is
another piece -- you know, again, most of these things don't come before you
very much. These are things that happen out there. It was good -- again, part of
the -- the snow apocalypse situation was really helping, again, educate the
departments, because some of the departments that are involved in -- in risk
management issues or claims management that we have are things that occur at
least frequently enough they understand how to file a claim, how to tell the public
how to file a claim if they think there is something going on, but the snow event
really expanded that audience greater than what we usually have had. Now we
have people that never have an issue with the city and suddenly they have
potholes on the street and they think it's our responsibility or somebody mowed
their mailbox down because of the snow or whatever it may be. Or we had
buildings that had damage related to the snow. So, it was a good educational
opportunity to the departments for us to say here is the forms, here is how you do
it, here is what you need to do and this is out to educate the public. When you
come into contact with somebody who has a concern and a claim of some sort
that they think the city is involved with, here is how to give them the information
so that we can work on it and try to do it quickly and through that snow event
there was a lot of people that had concerns that were immediate and weren't
something that we could wait and address three weeks from now or three months
from now and so there was occasion where we really had to kick it into gear and
get the resolution and quickly, if it was damage to a vehicle and that was their
only means of transportation, they are not going to get themselves around in the
middle of a snowstorm through any other means. So, there was a lot of time and
effort by all of our team to help make all of that happen. These are the number of
claims you have had this year. You haven't seen many of them, because most of
them are claims that either get resolved at the claims level or they get denied,
because they are really not a claim for us or they are not our responsibility or the
city's liability and so very few ever do come back. When they do you will hear
about them. We just haven't had very many. We -- we always watch for trends
with departments. We look for those and we haven't really -- our departments do
a really good job of both safety training, as well as preventative training, whether
it's driving, whether with the police in their -- in their self-defense training and
their physical training. The Fire Department, again, with their physical training
and driving instructions. You know, we don't have a lot of collisions, we don't
have a lot of injuries, we don't have a lot of those types of things that we look for
in the risk management side to see if we need to do something to kind of move
that number down. We have very low lost work time from injuries. We have very
low claims for damages of any significance. Most of them are fairly small. I
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mean an example during the snow event we had a fire truck the slid on some ice
and damaged two cars. We took the -- our insurance -- those cars got repaired,
life goes on, it wasn't a significant -- they weren't going very fast, because it was
snowing and so the damage was very minor because of that, so our departments
are really good at managing their workload and how they do their work and that
helps keep claims down to a minimum. Again, we get a number -- we get -- I
didn't break it out, but we do get a number of claims annually that have nothing to
do with us and isn't anything that we did. Sometimes there are other entities that
are responsible for them or nobody is responsible for them. So, it's -- it's an
interesting world on the claims side, but we don't have very many for a city of our
size. To say we had 16 against the city in a year and we paid nine, that's pretty
small. We would get 16 in a month when I worked at the city of Boise. So, this is
really not much for a year. So, on the horizon where are we going? You know,
we have talked a number times about the court facilities. That case is not
resolved yet. That issue isn't resolved yet. So, we are still keeping our eye on it
and what that's going to mean for the city and we are looking at, you know,
hopefully some solutions to that and just, hopefully, we will get some resolution of
that in a positive way. I listed the next bullet as the police and prosecution. You
all know we have an annual contract with the city of Boise to provide both of
those services and it's always been my belief that if a court facility was going to
be located here in the city, we may have to reevaluate that. Is that the best use
of our resources if that's the case. Right now part of the value of using the city of
Boise is they are three blocks from the courthouse. If they have to drive out
here, then, that maybe isn't the best use of time to do that. I also don't know if
they would continue do it if they didn't have a facility downtown to use. So, I
don't know how that's going to impact it. I just want to make sure that it's always
on our radar that that's a part of the conversation on what impacts to the city will
be in relation to that particular issue. Partnership with the Hill. You know, that's
not going to be a one and done. I mean that's definitely something that's going to
be an ongoing for a while, at least until the park gets built and, then, we will see
what other things derive from that with the Y, with Western Ada School District
and, of course, we have an ongoing relationship with the school district anyway
for facility use and so we -- we know that that partnership is going to be ongoing
for a long time and we want to make sure, again, we are in front of that. They
have been great -- great entities to work with. We have had no -- no issues or
friction or problems with those. They have always been very supportive and very
helpful in trying to get to the same conclusion and the same resolution for
everybody. Regulatory changes. I kind of made that sort of generic, because,
again, I don't have a clue -- I read the paper, just like all of you, and every day I
can't tell if changes are going to come that will affect us or not, so there is going
to be some changes that we can foresee and that may or may not affect how we
do business or what we do, but I can anticipate that there will be some. I don't
anticipate it from a perspective of impacting our legal department team for the
next budget year, but we have to watch through it, we are either going to be
coming forward saying here is what's changed dramatically and here is how we
need to address it and how would you like to do that and I don't think we will have
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February 14, 2017
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enough time between now and July or June to really know that . But, definitely,
maybe by in -- for FY-19 we might. We don't just read books, but we do -- do a
lot of the bottom very corner there. Questions?
De Weerd: Council, any questions?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Back to the beginning of this -- I was wondering if you wanted us to take
a little longer before we approve the Consent Agenda in respect to the time and
after that you guys have all put into it.
Nary: No. The intent is to make it quick and easy for you.
Milam: All right. I just want to make sure you were good with that.
Nary: No. You're perfectly great with that.
De Weerd: Anything further?
Nary: All right. Thank you.
Milam: We appreciate you all.
De Weerd: Yeah. Thank you for making things seamless.
Nary: Thank you.
De Weerd: Most of the time. I had to throw that in so maybe you can consider
your own billboard at some point.
Milam: I know a spot.
B. Public Works: Annual Department Report
De Weerd: Oh, yeah. We have a spot for it. Okay. Item 7-B is under Public
Works and I will turn this over to Dale. Welcome.
Bolthouse: Thank you, Madam Mayor. Thank you, Members of the Council. I
appreciate the opportunity to address you today with a little bit more of an
update. I also want to thank the Public Works staff for allowing me to be their
representative in this interim director role and I will tell you that a lot of the topics
that we are going to hit on will slide through -- many of them have been caught in
the Mayor's State of the City, Warren's update on the engineering projects,
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February 14, 2017
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yadda, yadda. So, anyway, we will -- we will hit some of those highlights,
because I think they are -- they are worthy of it, but --
De Weerd: Did we steal your thunder?
Bolthouse: You know, yeah, had this happened in November I would have been
leading the way on the thunder, but -- it didn't, but, you know, before -- before we
get started here I wanted to -- I wanted to take a moment and see if there is
going to be another shoe fall here, because last time that I visited you in January
I literally was walking up here and got the word from Laurelei that we are
approaching a near record flow down to our waste treatment plant and as we
kind of look at that -- you know, we -- we have a daily average of somewhere
around seven million gallons of Wastewater treated and during our Peak flows
we may approach, you know, that ten to 12 million gallon per day rate and at that
point we thought, okay, this is a -- you know, we are starting to climb, we are at
somewhere around 15 million gallons and we can probably manage that, as long
as it doesn't get any higher and so as we left our discussion , within about two
hours the wastewater treatment plant experienced a flow rate of about 30 million
gallons per day rate and that was unprecedented and at that point Laurelei and
her team, you know, sent out the all hands on deck and we, you know, got
everybody to collapse around the wastewater treatment plant in hopes that we
could do something to help and we had no idea what was still coming . By the
time we got into the later hours of the evening we were seeing flow rates that
were in excess of 50 million gallons per day rate and at that point there is just not
a whole lot you can do, but I will tell you that within the powers that they had , the
wastewater team -- we had business operations people out there, we had city
engineering staff out there, we had water, we had wastewater, we had everybody
collapse around that to do whatever we could to assist in managing that kind of
instantaneous flow and the -- the team came together. We borrowed pumps
from ACHD. They had probably the largest pump in the area to help us move
that flow through the process and I'm pleased to say that we actually worked our
way through that challenge and still met all of our end-of-pipe criteria for our
NPDES permit. So, that I think speaks for itself. Just a tremendous effort by the
entire department to collapse around that one p articular incident that was
unprecedented and I hope we don't see that again . You may see in the budget
cycle a request for a pump -- a little larger than what we have got, although we
don't anticipate seeing this kind of flow. You know, as that facility builds we need
to be able to have that -- that capability. So, great effort on their part for our little
bit on Snowmageddon on that day. We --
De Weerd: And, Dale, I think it's important to also know that this isn't the first
time we have kind of had that kind of -- well, those kind of flows. But we had a
summer storm, too, the tested our staff and their ingenuity and that sort of thing
as well with a massive amount of water and so --
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February 14, 2017
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Bolthouse: Just for some context, that massive amount of water would have
been about this green bar.
De Weerd: Oh, wow.
Bolthouse: So, it was -- you know, it was --
De Weerd: It was massive at the time.
Bolthouse: This was even -- it is. And it will continue to be massive and we will
-- we will see those kind of events, but they are typically much lower and much
less in duration and there are ways we can handle it and our -- our staff is very
professional at doing that and so very -- very proud of the entire team in coming
through that, so -- what I'd like to do today is kind of walk you through and review
kind of on a utility basis. So, we will take a look at the wastewater utility. The
water utility. Many of the other key initiatives that we have going on . And, then,
finish up with some focus on our employees , which we consider to be the
foundation of our organization. So, let's start with a wastewater utility. The topic
that just doesn't seem to go away -- and we are okay with it -- that is our NPDES
permit -- the wait continues. Nampa and Caldwell have had their permits go
final. They have been out for a while and so we see that as kind of a benefit for
us here in Meridian, that they are now separated from our schedule and we
believe it's going to give us a unique opportunity, as these five year permit cycles
go, for us getting a view of what's new and what's trending in that -- in that whole
area. So, we are in no hurry. It's okay that things delay. It's offering us much
more time to be prepared. But we do think that there is nothing from our end that
stands before us in the issuance of that permit. So, we are literally now at the
mercy of the EPA and the DEQ in getting that permit finalized. One of the
reasons why we delayed was that we had a constituent in our new permit
associated with bis-thilate. That's a plasticizer component that they wanted to
impart limits in our permit and -- and our savvy NPDES management team, made
up of engineering and operations and laboratory folks, recognized that they were
trying to impart a constituent on us that physically could not be monitored ,
measured, or controlled and the team implemented with EPA a large bis-thilate
study to, indeed, proof just that, that we could not do that. That was some
expense on our part. It was a lot of time spent by the wastewater lab folks in
gathering samples and sending them off to various labs and the result of that was
very good for us and that is that the EPA removed that constituent from our
permit. So, between the draft permit and final permit that's now been removed.
We have consented to monitoring for it -- and that's assuming that we can find
laboratory facilities that even have the capability to measure that constituent at
the low levels that they were going to impart in our permit. So, just an excellent
job done by our laboratory and wastewater staff to get that component removed.
That was the final hurdle from our perspective, though, in getting the permit, so
now it's just under review and we are still expecting to see that -- that permit
come here in the next -- in the next couple of months. We are not wasting time,
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February 14, 2017
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though, while we wait. We know what's coming in that permit from the draft
permits that we have seen. There is an awful lot of activity going on. So, we
have -- as you're aware we have constructed the facilities and lab and things of
that nature. We have hired the staff. We are preparing them and training them
in all the necessities to meet our new permits. We are also taking advantage of
preparing the legwork for a lot of the plans, so, much of the work in the very first
six months of this new permit is that we have to generate and deliver back
operations and maintenance plans, quality assurance plans, facility plans,
emergency response plans, those all have to be developed and submitted early
on in that permit cycle. So, we are taking advantage of this time right now to go
ahead and -- and get a lot of those things prepared, so that we will be in great
shape once that permit hits us. One that you have also been pretty familiar with
is, you know, what we are calling our wastewater treatment capacity expansion
phase one and you're hearing a lot of different numbers . There is a variety of
projects and, really, you have four initiatives that we consider make up the phase
one effort of expanding our wastewater treatment plant. The first, which is now
complete, is the UV expansion and that is the final disinfection step in our
process before we discharge to our outfalls, which is primarily the Five Mile
Creek. That project in itself is really what saved our bacon in the high flow
scenarios where we were able to take what at that point is highly deluded
processed water and we had the capacity to disinfect it and that allowed us to
meet our end-of-pipe criteria as it relates to those certain criteria . So, that was --
that was good that that project was completed. The second project that's been in
progress is centrate and that's a -- that's a process -- or project to optimize for
food sources for the bugs and I guess the best words that we come up with is
just we need to feed the process a steady diet and that's exactly what this
centrate project does in terms of leveling out and smoothing the food sources
across the periods of time that we have variable flow and that allows us to
optimize our project. The one that probably gets the most attention is the liquid
stream project and that is an entirely new treatment train process that truly gives
us that additional capacity. So, we are talking about primary and secondary
clarifiers, a full set of aeration basins, and that's the project that has just gotten
underway. The total initiative is approximately 44 million dollars . The contract
for construction was about 35 million dollars that was recently bid and let out and
that's -- and that this underway. They are out there turning dirt and that -- that's a
big component of our capacity expansion . And the final initiative that will be
going out to bid here shortly is the headworks. So, that's the first step in our
process where we collect all the feeder lines, we do all the initial of pumping and
screening and grit removal and flow splitting and that will all be done in a new
facility that will have odor control, because it's also the most odorous part of our
operation where you have the -- the influent coming in. So, both together all
make up that first phase of our capacity expansion. We are looking at about 36
months worth of construction and we are -- we are very excited to see all of those
initiatives getting off the ground. Reclaimed water. We have kind of beat this
one to death. We are not going to talk a lot about it. But per your direction and
our recommendation we are going to continue the program has it is today. So,
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February 14, 2017
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you know, we roughly have up to a million gallons a day that we can deliver up
and down Ten Mile corridor to the parks and Ten Mile interchange and some of
our other customers. We are going to be able to expand slightly on our
distribution and we are going to be delivering reclaimed water to the Bellano Park
Subdivision Park and Rita Huskey Park and there may be a few other initiatives.
Part of that's made available because we had water watering are back 40, if you
will. A lot of that's now under construction being consumed. So, we are going to
be able to, you know, deliver some of that water around. We actually had our
highest reclaimed water year ever, so we are at 70 million gallons of water
distributed during the irrigation season this year and we are in the process of
working with DEQ to renew our reclaim ed water application and permit and that
started here a few months ago where we had a pre -application meeting. We
have to submit all the application requirements by April and, then, they will
ultimately issue us a permit that will go into effect next -- next fall, so -- resource
recovery. So, we are finally getting into some of the topics that took this thing
from a WWTP to a WRRF and all that kind of stuff. So, those -- those two middle
letters, it took a lot of foresight and vision, but we are there. We are on the
resource recovery activities associated with our namesake now and it -- it really
covers four fronts. New technology. One of the things that we did a pilot test this
year on was the removal of phosphorus out of the system and if you do it in a
proper way you can actually utilize that as a fertilizer type substrate . It's very
expensive in order to do that, but it's something that we wanted to look at, so we
had a successful pilot that demonstrated we could actually do that. We also are
embarking on a facility plan update and one of the real purposes of that facility
plan is to look out ten to twenty years and really scour the new technology that's
available out there in the waste treatment industry today. So, that -- that's under
the new technology. Sustainability. One of the unique things that Laurelei and
her team are working on is that our disinfection process -- so, when we look at
reclaimed water, we disinfect through the UV process and, then, we also disinfect
through a secondary chlorination process and that's required. But if you go
through a proper study to demonstrate that your UV disinfection process is
effective, we can eliminate the chemical addition and chlorine addition and that's
a very exciting effort that we think is going to be beneficial to the community and
-- and to our costs in chemicals and those kinds of things, so --
De Weerd: And it would have saved a lot of stress earlier, too.
Bolthouse: So, it -- so, that's actually a good one under -- under our
sustainability efforts. The other one is that we currently use in a lot of areas is
still potable water and we are using it for cooling of seals and -- and different
nonpotable water at -- you know, efforts and with the project that we have going
on we are going to expand our capability to take and actually reuse more water
within the facility, which will save us on potable water use. Cost efficiency. A lot
of that is focused on process optimization. So, we are constantly trying to find
ways to do a better job in managing our process and that ultimately results in
fewer -- or less chemical use. We are now being much smarter about the way
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February 14, 2017
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we purchase chemicals. We are looking at consolidating chemical purchasing
contracts with other utilities and things, so that we can, you know, drive our costs
down as much as we can and we are also taking on a lot of efforts that we used
to consult out. We have people -- we have the skills and ability to do a lot of
efforts within our organization and we are starting to leverage those and so we
are doing a lot more in-house project management and those planned
preparations that we talked about and so instead of paying a consultant, we learn
and we can gain value out of doing that ourselves and so we are doing that on a
lot of fronts. And, finally, by-product utilization, you know, we -- we generate
things like bio-gas and are there other opportunities to use that and we also
generate solids that have to be landfilled and things. So, we are going to be
placing quite a bit of effort on that whole area of by product utilization. We have
an emerging issue at the wastewater treatment plant that involves our backup
power generation and our power supplier Idaho Power . We have a very unique
relationship in that we -- Idaho Power owns the entire distribution system within
our facility and the back up -- centralized backup power generation that we use in
case of a power outage we own, but, then, we put it onto their distribution
facilities to be distributed to the critical pieces of equipment in case of a power
outage. That was all spelled out in a 2008 memorandum of understanding that
we had with Idaho Power and there is some limitations and some criteria there
and they have recently approached us about their concerns associated with that
agreement, along with the desired expansion that we want to make out the waste
treatment plant. So, we are in the -- in the process of trying to figure out what our
options are and will be coming to Council here with an update shortly, because
we are going to have to make some tough decisions as it relates to our power
distribution, our backup power distribution, and how that all fits in with Idaho
Power. So, I just wanted to give you a heads up on that , that that's kind of an
emerging issue for us at wastewater. Shifting gears a little bit. Let's head over to
the water utility and talk a little bit about some of the things they have got going
on. Obviously, as the city grows we have to grow our water supply and -- and
that typically, you know, has meant that we have got to go out, we have got to
construct new wells. We need to the construct them where the growth is
occurring and this just kind of gives you a snapshot of the various wells that we
have in progress that are going to be a part of our mix. So, we currently have 23
wells. With the completion of these we will have 27. Kyle indicated to me the
other day that this is probably -- when these are complete we will probably see a
little lull in -- in well construction, because we will be in pretty good shape, unless
we have some unprecedented growth that we can't -- we can't plan for, but -- so,
these are the wells that are in process. You know, one of the things that we talk
about when we stage well construction from design and test wells and pumping
facilities and how it drags out, the whole test well protocol has just been so
valuable to us in defining where in that area that we can secure water, the best
quality, the right quantities, those kind of things and so had to put in a plug for
that effort. It's a little bit expensive, but it does -- it does allow us to select the
absolute best aquifer to pull those supplies from . You know, we also have in our
ten year plan some reservoirs and we kind of salt those reservoirs in for peak
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February 14, 2017
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demand storage, fire flow requirements, those kinds of things and we have some
land for those and we will be -- we will continue to fit those reservoirs in, like the
Victory reservoir, where that makes sense in the overall mix. Water quality
improvements is largely -- in addition to selecting the absolute best water we can
find in the areas we need it, has also taken shape in the -- in the form of the
treatment facilities and we now have three water quality treatment facilities that
are online and those are all in pressure zone two. That's the largest of our water
demand areas and serves the greatest number of population and those have
been working exceptionally well. We primarily are utilizing them for iron and
manganese removal, which is a -- which is a popular constituent as we go down
into the deep aquifers and it's -- it's, basically, a specialized filtration methodology
that allows us to remove those and we are getting 98, 99 percent removal of
those constituents in our -- in our processes and the photograph you see there is
the kind of tanks that are going into buildings and pump stations to -- to do that
filtration. We have got another one in progress in zone three and we have a
couple planned, one each in zone four and five that are going to be coming
around the corner. So, good high quality water is hard to find, but with this kind
of technology we can -- we can leverage the quality that we have got. A couple
areas that have gotten a lot of attention and I think you're very familiar with . We
kind of breezed by. But we -- you know, we thought this year the area of drilling
concern efforts by Kyle and his team were very good at protecting our future
water sources and although we petitioned for an area of drilling concern and we
did not get that, we got all the commitments that we felt was necessary out of the
Department of Water Resources to properly manage and ensure that our
aquifers going forward will not be contaminated by the well drilling practices that
we see around the valley. So, I think that was 99 percent successful in that
effort. The other one that I know you have been hearing about is water rights
transfer. It's very important for us to have the ability to move those points of
diversion around, give us maximum flexibility, so that we can pump the water we
need, any combination of the wells that we need, irregardless of the particular
water right that might exist at that particular well. So, that gives us the flexibility
to cherry pick the best sources, the best quality to meet our -- our citizen needs,
so -- kind of move you into some other areas. We -- you know, there is a lot of
things -- a lot of irons in the fire, a lot of initiatives that we have been working on.
We are going to highlight just a couple of those . You're very familiar with the
utility billing software, but what you may not be familiar with is that this was an
extensive effort by our asset management and water team , Dennis and Kathy,
led a multi-month effort -- I think it probably was seven or eight months of work to
solidify the back of the house efforts that were associated with that. So, you
know, new billing and customer interface were all excellent results, but we
realized significant benefit on the back of the house and that's how we process a
lot of the work we do out of our -- out of our water department. So, the benefits
that we -- you know, we have got listed here is it -- it delivered paperless service
order and work order processing, which we have been dreaming about I think for
a long time, but finally came to fruition. It gives us remote data access, so our
people out in the field can access everything they need in order to adequately do
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February 14, 2017
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their -- their work. The new platform is integrated, so it -- you know, that allows
us to tie into other kinds of systems, like backflow and shut off and turn off kinds
of activities and so it integrates all that. It automates and standardizes a lot of
those processes, so I know Dennis and Kathy are experts in work breakdown
structure, as they went through virtually every process that we were doing within
the water department and optimized it to make it work here. So, it's efficient. It's
accurate. We are offering better timely response and I really -- we really
appreciate the efforts of them to pull this together. So, just a plug for that behind-
the-scenes thing you don't always hear about. Asset management program.
You know, this is one that we have been investing in for some time and rightfully
so. You know, this is -- this is the tool that allows us to identify and document all
of the key assets and infrastructure within the city. We have about 70,000 assets
that are now in our asset program management and that drives an integrated
work order processing system. So, last year alone we processed about 34,000
work orders through this system. Many of them are automatically generated
work orders that are predicting what we need to be doing . About 80 percent of
those work orders are now preventative, as opposed to reactive in nature and
that's exactly the way you want to -- you want to go on this thing. So, the whole
goal -- maximize that life cycle, understand what's happening on those assets,
and be wiser and be able to plan for replacement obsolescence in the most cost
and value methodology that we can. Financial planning never ends and we have
got -- we have got a few highlighted here that we have been working on quite
diligently. Obviously, the support of the CFP -- and I don't know where that
stands in terms of your visibility, but I understand if you haven't gotten it you will
be getting it soon here. But on the CIP side of things, we have always been
forced to lookout ten to fifteen years. Where do we need to invest that capital.
What's it going to look like. The technology, those kinds of things. But from an
operating cost standpoint, this was the first exercise for us and it was a good
one. One of the outcomes on that CFP effort and one that we -- we I guess
passionately called The Grove Summit was I think for the first time got our Public
Works, our Finance, and our development groups all in the room together and
say, listen, we need one projection of growth for the next ten years. Let's give it
our best effort and, then, we can all use it accordingly and that was -- I think that
was an outstanding effort by those groups to -- to develop that and you will see
that -- that's what led and drove a lot of the criteria in the CFP. Mentioned the
CIP. That's a constant massaging by our engineering and operations group to
make sure that we have got projects planned out in front of us. Rate modeling.
We will be bringing you an update on our overall rate structures and assessment
fee structures and how we are doing on that relative to some of the changes we
have made in the last couple of years. New to me is miscellaneous fees. I
honestly did not understand miscellaneous fees very well until just a few months
ago. It's about a million dollars of revenue that we currently have. That's about
three percent of our budget, but it's one that definitely needs some work and we
will be bringing to you some recommendations very soon to make some -- make
some modifications on that front and, obviously, the budget -- we are -- we are
deep in that process. The team is -- is working and building their budgets. We
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try to take a zero based approach as we build those up each year and so our --
our management team is -- is busily working on that and you will get a chance to
-- to see that as we work through the process here and I trust we will bring you
an honest and fair effort at a budget for FY-18. Just briefly on tactical plan.
Public Works actually had a strategic plan done back in 2010 to '15 and with the
introduction of the new city strategic plan we -- we took a little bit different tack
and -- and actually created a tactical plan and all of our efforts -- a lot of the
things that I have talked about already, you know, are things that are deeply part
of our tactical plan and that holds underneath and supports the city's strategic
plan and I think that we are off and running and I got a good start on that and
certainly continues to be a -- a major guiding document for the department as we
-- as we move ahead to support the city's strategic plan. Performance
management system. That's a task that is also part of our tactical plan, but it's a
-- it's an initiative that, basically, is founded on the standpoint that it -- you know,
you can't manage what you can't measure and this is a significant effort. We
have identified approximately 17 KP Is within our department that we think can be
good measures of our success and our performance that is supported by 64
matrix that make up those KPIs. We started data collection on those in Q4, FY-
16. We are right now going through the process of kind of vetting and validating
and rationalizing those KPIs and matrix to see if they still make sense. You
know, sometimes you get into them a little bit and, then, it, well, maybe was a
good idea and no longer is and doesn't really tell you much. So, we are in that
process and we are -- we are targeting Q3 of FY-17 to have this thing more
formalized and reporting and rolling that out to -- to the stakeholders who need
that kind of information. Obviously creates visibility, transparency, and ultimately,
you know, efficiency and effectiveness in our organization. South Meridian. You
know, we are -- we are on it. We are in it. You're aware of some of the
milestones that have been reached here recently and with the satisfaction of
getting the Simplot easement agreement out of the way, we are now working on
the -- and they have mobilized and are starting on the critical canal crossings.
Time is of the essence and we got to get that done. That's kind of the phase one
of this effort on the sewer side and we will have the phase two and phase three
commencing this summer as we -- as we move forward on the sewer side. On
water there was a stretch of that effort that was actually completed this last year
and we have two more phases in the water, one each in '18 and '19, which, then,
should complete and deliver that utility services to the parcels identified in the
annexation agreements. SCADA and PLC. It might be characterized as the -- as
the -- the area that's gotten away from us a little bit. This is so critical to our
water treatment and wastewater operations. It really has become the brains of
our operations. It's the system that automatically monitors and controls many
parts of that operation. You guys have supported as a Council, you know, almost
five million dollars worth of investment over the past , you know, six or so years
and -- and a lot of that was upgrading of the technology in the PLCs, but it's also
delivered us those products that allows us to manage it. So, you know,
components of that system include the HMIs, which is a human machine
interface, so that's -- you know, that's your -- your screens and your outputs, all
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of our significant alarming is what -- is very important to us, so that we can see
problems occurring before they -- before they happen. It's our historian. It's -- it
documents all of the attributes necessary for us to do trending reports. It does
report generation and more importantly -- or maybe most importantly it does give
us the backbone information that we have to report and confirm our compliance
to our permits and requirements and things. It's -- so, it's growing, it's evolving
technology, it's -- you know, it's always -- it's always changing and as a result we
currently have a task force assigned to get our arms around that . We had a
master plan that was developed over ten years ago to kind of help guide this
effort and it was one of those that was not well owned, it was shelved, although
we followed some parts of it, many of its obsolete, so we have asked the task
force to just look at this whole SCADA-PLC kind of issue, get our arms around it,
take a programmatic approach to it. Early indications are -- is that we have
allowed this thing to get out of control. We don't have the resources to support it.
So, we have -- we have engaged our IT Department, along with our operations
and engineering folks, to really try to pull this together and as we approach
budget time and as we hit some milestones in that effort we will be glad to bring it
back. But it is a -- it's a very critical part of our operation and we need to -- we
need to get on it, we need to resource it, and we need to develop a new master
plan, so that we -- we can stay ahead of it. The Nine Mile Creek floodplain
analysis is -- has, basically, you know, been completed. That took a long time. I
was surprised to see that, actually, the effort started in 2010 and here we are
now in 2017. We do have a -- preliminary maps have been published and that --
I guess the net of that effort is approximately 16 percent more land is now
classified within that floodplain for -- for Nine Mile. We had a number properties
added. We had some drop out, but we -- you know, net-net it was an increase.
We held public hearings to help explain that and we had near 200 citizens of the
City of Meridian attend those workshops and so that they could understand that.
We noticed everybody and let -- and informed everybody whether or not they
were in, they were out, they were new and so they have all -- all been aware of it
and, obviously, there is -- there is an impact on the flood insurance program.
The final maps I'm told should go final in the spring of 2018 . So, Dave Miles is
our local expert on this topic and rightfully so. You now know about what I know.
So, to kind of I guess move into the final part of our update is to talk a little bit
about our efforts to build our foundation and we talk a lot about our employee
and employee development. We have a -- we have a tendency -- I have a
tendency to jinx myself, not only on the flood event in -- in January, but I think I
was the one in July that said, man, can you believe it, we are fully staffed and,
boy, did I -- did I pay for that, because between the -- between July and
December, you know, we -- we saw us fall to approximately 15 vacancies. Now,
some of those were the new positions that you authorized in October that came
on and we appreciate that support, but we also got caught by a number of
unannounced retirements and things. So, you know, we are seeing -- we are
seeing an industry trend in a lot of municipalities and that is, you know, the
graying of the workforce and the difficulty to fill the jobs and succession planning,
a lot of those kinds of activities are -- are very impactful to us and so we are
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trying to be pro-active, we are trying to work our way back and as of -- as of here
recently we have got ourselves back to seven open positions and some of those I
will tell you are being held open purposely as we continue to optimize our
organization and things. So, we are not out necessarily actively trying to fill all
those jobs at this point in time, so we are trying to be selective. We are trying to
add value. When we get this opportunity we want to make sure the people are
good fits -- good fits with our organization, good fits with the city in terms of
value. So, it's -- I think John McCormick was the one who always said you got to
-- you got to go slow to go fast and when you're in the hiring process I think that's
great wisdom and making sure that we are making the right decisions that are
going to affect us for, hopefully, a long time. Interesting of note on here, though,
is that I think we are doing a pretty good job in that selection, because through
the course of this last year or so we have had eight internal promotion candidates
and there is nothing better than being able to fill vacancies and give people those
opportunities to expand on their abilities and so we really are proud of our
opportunities to promote our people internally. One of the reasons why we think
that's contributing to that is that we have -- we have had a leadership
development program now for over three years and we -- we passionately call it
the LDP 1, 2, 3 and now this year are in LDP 4 and that's a program that was
designed and built in collaboration with Boise State University and their center for
development -- professional development and we have had 34 individuals go
through the LDP 1 curriculum, that's a series of ten classroom learnings and a
retreat and it's -- and it's talking about everything from management to leadership
to problem-solving skills and that we think has been a very effective and very
popular program and we kind of now have morphed on LDP 4, we have morphed
that into more of a leadership type of emphasis and we have sixteen individuals
who are going through that program as we speak . That's a half-day session
every other week, again, in collaboration with Boise State and that emphasis is
really on, you know, all of us can be leaders. You don't have to be a manager to
be a leader and so we are really tapping into that aspect of having, you know,
informal leadership within our organization and they are off to a great start on
that. I would be remiss if I didn't point out that we submitted that program to the
APWA Rocky Mountain Chapter and as the picture indicates we were successful
and we won the technical and leadership program award for this effort. So, we
are very proud of that effort and it really supports our succession planning and
internal development and we trust that that will lead to many more future internal
promotion opportunities. One of the areas that we appreciated your support on,
you know, roughly a year ago we -- we brought in a safety program professional
into our organization, Tim Campbell, and at that time we were -- we were
significantly behind many of the efforts that needed to be done in order to have
an effective safety program for our employees and we kind of approach ed it on
these four prongs of training, worksite analysis, hazard prevention and, then, just
management commitment and I will tell you that we have made a lot of headrow
-- a lot of headway, excuse me, on our training backlog that we had within the
organization. You know, we identified that there were thousands of hours of
training that needed to occur for our employees in many of the areas of their
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work. We now have 95 percent of our training is done in-house. So, Tim and his
experience and his certification allows us to do a lot of this training internally now
with our folks, as opposed to subcontracting, having people come in or sending
them outside. So, a great effort on that front. We have nearly continuous facility
inspections, so -- and inspections that have engaged people who are in those
work areas and work departments and so as a result we continue to identify and
remove any potential hazards that are there and by engaging people in that
process they are becoming experts at identifying that as well and -- and that will
pay some very good dividends down the road. In terms of hazard prevention and
control, we have got -- you know, prevention is the best -- is the best medicine
here and we are now getting greater engagement in project planning activities
and things, so that we can design things in upfront. You know, we -- we were
dealing with recent facilities that don't even have exit signs and I don't -- we don't
know how that happens, but I assure you that if you put the right people around a
set of drawings and things we will have -- you know, you now have safety
professionals and people looking for those kinds of things and making sure that
the design of those efforts do have the appropriate safety systems in place. And,
finally, as it relates to, you know, management, employee commitment, I think
that, you know, these are one of those things that are a top down and our
management team is highly dedicate d to ensuring that our employees have a
safe place to work, that it's a collaborative environment and that we are focused
on prevention instead of running the risk of somebody getting hurt. So, a lot of
great strides this year in our safety effort. And to finish up I just want to talk
about a couple of items where you -- you might be familiar with. We are currently
in the throws -- when you look at volunteer education and outreach, we are
planning the ninth annual Public Works Week for early June and we are excited
about that effort. So, that's -- that's underway. We are involved in a lot of the
third grade tours. So, I -- the number I was given -- we gave 36 presentations to
third graders on water and wastewater utilities . So, great effort that. And I don't
know where -- I don't know where Laurelei and Adam get the time, but they have
toured in the last year over 500 citizens through the wastewater treatment facility.
So, a lot of time and effort to offer folks that exposure into our world of uti lities.
Under the category kind of stretching our capabilities, we got a great example on
that front and that is we have talked about some of these plans we are
developing. The collections team got together and determined that, hey, we can
-- we can do our own operations and maintenance manual . They had a -- you
know, they had kind of a straw model from previous consulting work and things of
that nature and -- and by golly they -- they got together, they developed probably
the best O&M plan we have ever had and one that was approved and completely
went through the scrutiny of DEQ and things and was a very successful effort
and saved tens of thousands of dollars if we were to outsource that. So, not
normal things they would do, but items that we can plan out in front of them and
-- and they -- they met the challenge on that front. Under the category of little
things matter. The photo you see here is -- so, on a cold wintery day later in the
evening a couple of our water operators were out completing service orders and
things and a dog come wandering up and they spent -- they spend a lot of time
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looking for the owners. There, obviously, was no collar, there was no
identification, it just wanted to hang around and so they -- they went up and down
the entire neighborhood knocking on doors trying to find the owner . Well, long
story short, one of the -- one of the gentlemen took the dog home, fed him,
watered him, went online, did all the searching and communication and I will be
darned if they didn't reconnect this dog with the owner the next day. So, just a --
just a kind -- just a little hint of what kind of people we have in the -- in the
department and it's not just for citizens, it's for dogs as well.
De Weerd: I thought maybe that was one of your volunteers.
Bolthouse: Yeah. Well, it looks like he's -- he's looking out for hazards while
they are driving down the road there, so I would say it's a pretty good partner, so
-- in terms of recognizing opportunities, you know, we -- we participate in the
Idaho Power incentive in looking for energy efficiency in our water and
wastewater operation -- our electrician, you know, really dogged this thing and
we are -- we are approaching a number of opportunities that have been
implemented that we have gotten rebates on and we have got one more big one
in the works right now that we will probably put it somewhere between 100 and
150 thousand dollars rebate for those efforts in looking for energy efficiency and
taking the time to apply for those rebates to come back. So, bottom line, above
and beyond, I think, you know, we have -- we have got to work with that Muni-
Care and cares about their work and cares about the community and this is --
this is a picture taken last fall. Kind of a -- kind of a tough looking group. This is
from our -- from our picnic in September and I will tell you that it's probably not
the world's greatest kickball players, I don't think we could find a better team to
operate your water and wastewater utilities and all the necess ary support, so --
and I do know there are some tremendous cornhole players, though, within that
group right there. So, anyway, with -- with that I will be -- I would probably stand
for questions and probably direct them somewhere else, but --
De Weerd: Thank you, Dale. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Good presentation. Can you talk a little bit more about some of these
issues that we have pending with Idaho Power and I don't know if that makes
sense for a future presentation to dive a little deeper on that, but, obviously, that's
something that's got to be a big concern to you and your team and I know when I
heard about it it definitely made my ears perk up.
Bolthouse: Yes. Madam Mayor, Councilman Cavener, yes, we -- we know more
about it. We are meeting with the Mayor and Councilman Bird here in a week
and a half to give them kind of an update on the information , but -- but, basically,
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Idaho Power has indicated to us that due to the in creasing demand of power on
the -- on the system and the fact that we have such a unique situation with how
our backup power goes onto their system that they -- they believe that they have
grounds to terminate our memorandum of understanding and have somewhat
given us an ultimatum to come up with a different solution . So, we have got a
couple of options that we are evaluating on that front and it is of -- it is of high
importance to us, because we do not want this to influence the timing of our
expansion projects and things and so I think that's probably the best route is to
maybe allow us to do that. We have engaged with our finance team to evaluate
from a financial analysis standpoint some of the different options we have got
and those options include modifying completely our -- how our backup power
gets to the motor control centers where it's needed. Another one is that we -- up
to and including we could take control and purchase, if you will, all of the
infrastructure that's on our property where Idaho Power's responsibilities would
end at the property line, which is traditionally the way it's done.
Cavener: Sure.
Bolthouse: Most organizations and operations are set up that way. They deliver
to the property and, then, the owner takes it from there. So, stay tuned. I guess I
would ask for a little patience, but, you're right, it is a -- it's a critical issue and it's
one that we believe we are on top of and working towards a recommendation.
Cavener: Great. Thank you.
De Weerd: Any other questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: This may be for follow up at a later discussion at or before the budget,
but the current status of the asset management data collection , does that
correlate directly with finance and the depreciation budget forecasts that you use,
so as you acquire more -- as they age that what's being allotted towards that
reserve is --
Bolthouse: Yeah. Madam Mayor, Councilman Borton, it -- it does. It ultimately
will become part of that process of projecting and predicting the kinds of
expenses we are going to have with depreciation and asset replacement and its
first and most important now is to get that asset into the system with a condition
assessment and be able to track our efforts in mainte nance and repair against
those, so that we can come out of that with an analysis that gives you that
predictive ability of when those assets are going to need to be replaced . We are
a bit fortunate in that the bulk of our infrastructure in our city is relatively young
and so it's probably not too early, though, to start thinking about those major
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investments. You know, there are -- there are some locations that literally are
spending billions of dollars annually on their infrastructure replacement, but that's
primarily towns like Philadelphia and those that have had this infrastructure in
place for 70 to 100 years, where, in reality, the majority of our infrastructure is
probably, you know, less than 40 years. But that is the basis in the system that
will allow us to do those projections for -- for replacing depreciating assets.
Borton: Madam Mayor. Real quick follow up on that point. We have been,
obviously, compiling that data for all of the new installation -- at least for some
period of time into this -- into the system. Have we been utilizing the -- the
rotation of the camera inspections to continue to populate that -- that
management data set?
Bolthouse: Yeah.
Borton: And how close are we to having that complete and , then, continuing to
add to it as we go forward?
Bolthouse: Yeah. So, we -- we have introduced the inspection of that
infrastructure and that -- the result of those inspections does direct us to where
we apply either maintenance, repair, or replacement efforts today. I'm not sure,
Councilman Borton, I understand the second part of that question.
Borton: Well -- Madam Mayor. It's -- if we are through that process inspecting
this infrastructure, does that allow you to -- does it give you enough information
to assess the quality of that infrastructure to, then, put a depreciation value for
forecast something that says this particular portion of the infrastructure is going
to need replacement in ten years, not 50 years, in light of that inspection, so let's
fluctuate our depreciation reserves to account for that? Is that process
underway?
Bolthouse: Madam Mayor, Councilman Borton, I would say that that process is
initiated. So, our first efforts is to get that initial assessment in the system and,
then, do it on an appropriate periodic basis when you're -- when you're looking at
sewer or water infrastructure, like the piping and things of that nature, and -- and
monitor and analyze how that condition is changing, which, then, would allow you
to flex that, you know, from a life cycle replacement standpoint when we are
going to experience, you know -- you know, large replacement costs and things.
So, that's -- that process is started. I can tell you that we have got enough
information on some of that to do , you know, a complete enough analysis to
make the kind of projection that we are hoping to make with time, but I think
probably the program is still a little too young in terms of some of those things to
offer as much benefit as what we will see down the road.
Borton: Thank you.
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Bolthouse: I hope that answers --
De Weerd: Okay. Any other questions? I would like to thank the team -- two
weeks in a row. This is true dedication. We appreciate everything that you do on
-- on the behalf of an infrastructure that we don't want to get any calls on,
because we know that generally when we do they are -- they are not nice ones,
but you do tremendous work in making sure that we don't get those phone calls
and we greatly appreciate it. Certainly I am hoping that part of those 36
presentations to the third graders are -- are hoping to pique their interest in a
career in Public Works, in water or sewer or engineering, because certainly we
need that workforce coming up as some of your number showed in retirements
and that sort of thing. So, just go back and make sure everyone knows they can't
retire until they find a replacement, so -- but thank you, Dale, and thank you
team.
C. Public Works: Discussion of Resolution Accepting All of
Volume 1 and The City’s Section of the Volume 2 Within
the Ada County Hazard Mitigation Plan
De Weerd: With that said we will turn this over to Kyle, who really costs us a lot
of money in his test wells and -- but we know that time is money and by drilling
those test wells first you ultimately save us time and money; right?
Radek: Madam Mayor, I couldn't agree more. They are -- they are investments
that will pay dividends in the future, no doubt about it. Madam Mayor, Council
Members, the purpose of this presentation is to give you some information about
the efforts we had over the past year to update the -- as a planning partner to
update the Ada County Multi-Hazard Mitigation Plan. You may recall -- it was
about a year ago that we -- we asked for permission to put a staff member on the
planning committee to work on this plan and they have completed the update of
the plan and -- and we are ready to present it to you and hopefully get your
questions and discussion and, then, hopefully, get approval to have a -- have a
resolution drafted for next Tuesday. The staff members that I -- I worked on this
plan more in the 2011 update. This is the -- this is the second update of the plan,
so the third version of the plan since -- since it -- since it started and Dave Miles
and Max Jensen really did more of the work this year with the committee and I
just have the privilege of being able to present it to you, because I'm somebody
that usually goes to Council and Max -- Max didn't jump up and down and --
De Weerd: I think you should give -- just hand it over to Dave and say, Dave, it's
all yours.
Radek: Before I -- before I go to this slide I just -- I just have five slides and just a
few main points to make. Take about ten minutes. First of all, the hazard
mitigation plan is hazard mitigation, it's not an emergency management plan , so
the idea is we know there are natural hazards that -- that periodically affect us.
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What can we do now to mitigate the risks and the impacts associated with those
hazards. That's what the plan is about and there is a -- there is a plan that's a
countywide portion and, then, there is the -- the second volume, which is -- which
is our planning partner annex -- Meridian's annex. In your Council packets I
provided the executive summary of the main plan than our entire annex. Just as
a point of interest there were eight different hazard types that the -- the plan
considered and -- and, then, Meridian's annex, wouldn't you know that the
number one ranking hazard type is severe weather and among severe weather is
-- is a snowfall event. So, it's in there. Unfortunately, there is not a lot of
mitigation you can do for that kind of event that we had and the mitigation you
can do -- there is a list of mitigating activities you can do for that in the plan and if
you're already doing it that's not an action item that will be on annex, but the
main thing you can do to mitigate that kind of event is have sufficient building
codes and enforcement that includes snow load in this case, so -- so, we, in fact,
did mitigation for that event. We didn't have a lot of consequences that I'm aware
of, so -- there is a Meridian annex and in this update what was done is -- is the
planning partners went through their annexes -- and this is -- this table is a
snapshot of our old previous action plan items and what have we completed,
what will we carry forward to the next plan, what mitigation actions may no longer
be feasible. For example, the M5 at the end, consider the creation of a service
water utility, including fee collection. Well, we looked into that and decided that
that wasn't a feasible thing to do. Ada County is in charge of the -- the storm
drain system and they have -- they are the MS4 permittee with the -- with the
EPA and they should take care of that. So, that's no longer feasible and is no
longer the new plan. On the other hand, we had an action item M4 that was
completed, apply for participation in the community rating system in our
floodplain administration and we did apply and we are now members of the
community rating system, which will feed into this plan and actually being -- being
participants in this plan will give us credit in the community rating system, so --
so, there is that advantage. And the main advantage of -- of being part of the
plan -- you know, in the initial comments in the executive summary it says, well,
once you have a plan like this, then, you can be eligible for pre-disaster grant
funding or hazard mitigation funding, but I think the bigger advantage of being
part of a planning effort is that you have done the planning. I like the term -- a
plan is nothing, but planning is everything and I think it's true. This is a good
example here where what you see and hear is a -- is a success story where we
identified in our plan that one of the opportunities that we had to improve our risk
and impact to the hundred year flood was , gee whiz, wouldn't it be nice if we
didn't have the one hundred year flood overtopping the interstate at the Eagle
interchange and we communicated that to the transportation department.
Wouldn't it be nice -- and this is -- this wasn't anything that was enabled by grant
funding, this was just opportunity and preparation meeting and I'm not sure what
the -- what the impetus for ITD's project was, but we communicated with them
and said, hey, you need to do this if you have a chance and that was the pre -
project condition and that's the post-project condition and so -- yeah. So, even --
even with the absence of any kind of, you know, grant funding from a federal
Meridian City Council Workshop
February 14, 2017
Page 31 of 36
level, sometimes it's just a matter of the right people knowing that there is an
issue that needs to be addressed and I think that was the case here , so -- and
we continue to communicate with different pla nning partners and we will look for
more opportunities like this. I have with me Crash from the County Emergency
Management office and he will help me answer any detailed questions that you
have that I can't answer, but with that, that's -- that's about all I had for a
presentation and we are, like I said, looking for your -- any comments you have,
questions, discussion and then -- and, then, we appreciate your -- your direction
to move towards resolution for next week.
De Weerd: I guess, Kyle, something that came up in the previous presentation
on the Nine Mile floodplain -- or Nine Mile Creek floodplain and how its increased
in the number of properties that it impacts, how -- how did that increase and are
we looking at mitigation to some of those concerns?
Radek: Madam Mayor, Council Members, I could answer this question, but I
think there is another guy that could answer it better standing over there.
De Weerd: He will really get you up here.
Radek: The simple answer is, absolutely, we are looking at that. But I'm going to
let Dave answer it in a little more detail.
Miles: Madam Mayor, Council Members, thank you. Dave Miles --
De Weerd: That was a tag team.
Miles: It was. We had a little bit of division in duties, but, nonetheless, I'm aware
of the situation and, essentially, the new mapping that FEMA conducted on Nine
Mile Creek is a culmination of new hydrology and new hydraulics, so they have
better, newer technology with new results in the floodplain mapping of the
hundred year event and because of that that's the result where you see
additional properties being added to the flood plain. In answer to your second
question, we are looking at this type of program as an option, as well as other
options, whether it be the Army Corps of Engineers, who have a grant funding
program, as well as a budgetary straight budget funding program as partnership
and, then, looking at other opportunities as well with other agencies like MDC
and the efforts that they are making in partnership with their efforts, as well as
the highway district. So, we are looking at various options to mitigate those types
of issues that have come up from the new mapping.
De Weerd: I would say that was a real political answer. So, we haven't quite
figured out what we can do to help reduce the impact on the -- the property
owners.
Meridian City Council Workshop
February 14, 2017
Page 32 of 36
Miles: Madam Mayor and Council Members, we know what we can do and the
answer to that is increase the size of a culverts that are in Nine Mile Creek.
Typically most of the culverts along all of our creeks are undersized due to their
installation being years ago and not understanding the full magnitude of the flood
plain. So, we know we can increase the size of the culverts. The question
becomes how and what's the most effective and cost -effective way to do that. Is
that straight funds through the City of Meridian? Is that funds through
partnerships with the city and in the likes of the highway district and MDC or is
that utilizing in federal grant dollars through either the Army Corps of Engineers
or FEMA and asking them for their partnerships. There are costs and benefits to
both of those. Obviously, working with the federal government time is more of
the issue with what appears to be about the same cost. So, we are evaluating
those options. But, ultimately, we have to upsize the culverts in some manner.
De Weerd: Thank you.
Miles: Does that answer your question?
De Weerd: More so.
Miles: Okay.
De Weerd: Council, any questions?
Bird: I have none.
De Weerd: Nothing for Crash? We do appreciate that you joined us.
Radek: Madam Mayor, Council, thank you. And so I will -- if there are no further
questions, I'm assuming that's acquiescence to go forward and put in on the
agenda for next Tuesday for a resolution.
De Weerd: I don't see any opposition to that.
Radek: Thank you, Madam Mayor.
D. Council: Formal Acceptance of FY2016 EideBailly Audit
Report
De Weerd: Thank you. Okay. Item 7 -D. Last week, Council, you heard the
report on the audit. We did need formal acceptance of that report, so this is more
of a technicality than anything else.
Borton: Madam Mayor?
Bird: Madam Mayor? Go ahead, Joe.
Meridian City Council Workshop
February 14, 2017
Page 33 of 36
De Weerd: Mr. Borton.
Borton: I would move that we formally accept and approve the fiscal year 2016
audit report presented by Eide Bailly.
Bird: Second.
De Weerd: Okay. I have a motion and a second to approve Item 7 -D. Mr. Clerk,
will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Future Meeting Topics
De Weerd: Under future meeting topics. Council, I do have a couple reminders
of upcoming events. Police Department award ceremony is the 23rd at the West
Ada district offices. FFA has their Community Appreciation Breakfast on Friday,
the 24th, at 6:00 a.m. You don't have to be there at 6:00 a.m. But that is at the
Meridian Career Technical Center. And Light My Fire at the Riverside Hotel.
That is also on the 24th. That's at 5:30 p.m. And you can talk to Chief Jones or
Pam Orr has all the details. Pam has been a constant in that. If you haven't
attended you should. And ask if there are any topics under this item?
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: A privilege if I may. I just wanted to congratulate you and your staff
and volunteers on a great State of the City address and specifically to the great
announcement about the new park coming to Meridian. So, a great event and a
great recognition to -- for Councilman Bird. So, job well done.
De Weerd: Thank you so much. And it will be coming to you to -- to vote on that.
So, I think that sounds like there is at least one vote.
Item 9: Amended Executive Session per Idaho State Code 74 -206(1)(d)
and 74-206(1)(a); (d): To consider records that are exempt from
disclosure as provided in Chapter 3, Title 9, Idaho Code; (a):
To Consider Hiring a Public Officer, Employee, Staff Member
or Individual Agent, Wherein the Respective Qualities of
Meridian City Council Workshop
February 14, 2017
Page 34 of 36
Individuals Are to be Evaluated in Order to Fill a Particular
Vacancy or Need. This Paragraph Does Not Apply To Filling A
Vacancy In An Elective Office Or Deliberations About Staffing
Needs In General
De Weerd: Okay. Council, I would entertain a motion to adjourn into Executive
Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(a)
and (d).
Milam: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (4:54 p.m. to 5:51 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Bird: So moved.
Borton: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Bird: So moved.
Borton: Second.
De Weerd: All those in favor. All ayes.
Meridian City Council Workshop
February 14, 2017
Page 35 of 36
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 5:51 P.M.
(AUDIO REC L2D-fNC JaN FILE OF THESE PROCEEDINGS)
/ a / 7
MAYOR TAMVE WEERD DATE APPROVED
ATTEST: 70,RT
Of
C. JAY LES I Y CLERK�
ADA COUNTY RECORDER Christopher D. Rich 2017-014013
BOISE IDAHO Pgs=5 CHE FOWLER 02/15/2017 01:13 PM
CITY OF MERIDIAN, IDAHO NO FEE
PEDESTRIAN PATHWAY EASEMENT
THIS AGREEMENT, made and entered into this LT day of C-fbrt 2017, between
Brighton Development Inc., an Idaho corporation, hereinafter referred to as " rantor", and the
City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of
Meridian desires to establish a public pathway; and
WHEREAS, the Grantor desires to grant an easement to establish a public pathway and
provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantor shall construct the pathway improvements upon the easement
described herein; and
NOW, THEREFORE, the parties agree as follows:
THE GRANTOR does hereby grant unto the Grantee an easement on the following
property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and
incorporated herein.
THE EASEMENT hereby granted is for the purpose of providing a public pedestrian
pathway easement for multiple -use non -motorized recreation, with the free right of access
to such facilities at any and all times.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever.
THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that the Grantor shall repair and maintain the pathway improvements.
Pedestrian Pathway )casement
THE GRANTOR hereby covenants and agrees with the Grantee that should any part of
the easement hereby granted become part of, or lie within the boundaries of any public
street, then, to such extent such easement hereby granted which lies within such boundary
thereof or which is a part thereof, shall cease and become null and void and of no further
effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and
possessed of the aforementioned and described tract of land, and that it has a good and
lawful right to convey said easement, and that it will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day
and year first hereinabove written.
GRANTOR:
Brighton Development Inc., an
O
Md athan J5. Wardle, President
STATE OF IDAHO )
ss
County of Ada )
On this � day ofy1,kt(t4V4 , 2017, before me, the undersigned, a
Notary Public in and for said State, personally appeared M&baM w�4 (1 ,
known or identified to me to be the FK5i o.,�- that executed the within
instrument, and acknowledged to me that such company executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand andfixed my official seal the
day and year fist above written.
NO RY PUBL OR 11)A [IO
FN�OTAFRY
A MCCURRY Residing at: ►� I
PUBLIC Commission Expires: `l Is Zd
OF IDAHO
Pedestrian Pathway Easement
km
9233 WEST STATE STREET ( BOISE, ID 83714 1 208.639.6939 1 FAX 208.639.6930
January 18, 2017
Hill's Century Farm Subdivision -Phase 5
Project No. 16-060
Legal Description
City of Meridian Pathway Easement
EXHIBIT A
A parcel of land for a City of Meridian pathway easement situated in a portion of the Northwest 1/4 of the
Southwest 1/4 of Section 33, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho
and being more particularly described as follows:
Commencing at a found aluminum cap monument marking the West 1/4 corner of said Section 33, which bears
N00°13'37"E a distance of 2,676.15 feet from a found aluminum cap monument marking the Southwest corner of
said Section 33, thence following the westerly line of said Northwest 1/4 of the Southwest 1/4, S00°13'37"W a
distance of 752.21 feet to a point;
Thence leaving said westerly line, S89°46'23"E a distance of 894.68 feet to a point on the southerly boundary of
Hill's Century Farm Subdivision Phase 3, a subdivision on file in Book 109 of plats at Pages 15,597 through 15,600,
records of Ada County, said point being the POINT OF BEGINNING.
Thence following said southerly boundary, N84°15'28"E a distance of 14.01 feet to a point;
Thence leaving said southerly boundary, 32.46 feet along the arc of a circular curve to the right, said curve having a
radius of 407.00 feet, a delta angle of 04°34'11", a chord bearing of S05°35'39"E and a chord distance of 32.45 feet
to a point;
Thence S03°18'33"E a distance of 97.19 feet to a point;
Thence 29.05 feet along the arc of a circular curve to the left, said curve having a radius of 998.00 feet, a delta
angle of 01°40'05", a chord bearing of SO4°08'36"E and a chord distance of 29.05 feet to a point;
Thence SO4°58'38"E a distance of 145.78 feet to a point;
Thence 33.96 feet along the arc of a circular curve to the left, said curve having a radius of 998.00 feet, a delta
angle of 01°57'00", a chord bearing of S05°57'08"E and a chord distance of 33.96 feet to a point;
Thence S06°55'38"E a distance of 250.50 feet to a point;
Thence N89°51'59"W a distance of 14.11 feet to a point;
Thence N06°55'38"W a distance of 248.76 feet to a point;
Thence 34.44 feet along the arc of a circular curve to the right, said curve having a radius of 1012.00 feet, a delta
angle of 01°57'00", a chord bearing of N05°57'08"W and a chord distance of 34.44 feet to a point;
Thence N04°58'38"W a distance of 145.78 feet to a point;
Thence 29.46 feet along the arc of a circular curve to the right, said curve having a radius of 1012.00 feet, a delta
angle of 01°40'05", a chord bearing of N04°08'36"W and a chord distance of 29.46 feet to a point;
Thence NO3°18'33"W a distance of 97.19 feet to a point;
Thence 31.87 feet along the arc of a circular curve to the left, said curve having a radius of 393.00 feet, a delta
angle of 04"38'45", a chord bearing of N05°3756"W and a chord distance of 31.86 feet to the POINT OF
BEGINNING.
Said easement contains 8,236 square feet, more or less, and is subject to all existing easements and/or rights-of-way of
record or implied.
�AL i`ANd
Attached hereto is Exhibit B and by this reference is made a part hereof.
,12459 ,o
0>r
ENGINEERS I SURVEYORS I PLANNERS
�:
32
33
POINT OF COMMENCEMENT
FOUND ALUMINUM CAP
W 1/4 CORNER
SECTION 33 N
l:- 0 50 100 200
� N
Z(d 'o
�
Plan Scale
m �---S8946' — ----- J _
894.68' (TIE) — \J
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V)to V)
Qolrn
moll
0
w
J
Lu
m
HILL'S CENTURY FARM I
SUBDIVISION PHASE 3 1
) I
POINT OF BEGINNING 184' 15'28"E
I 114.01'
1
CURVE TABLE
CURVE
RADIUS
LENGTH
DELTA
CHORD BRG
CHORD
C1
407.00'
32.46'
4'34'11"
S5'35'39"E
32.45'
C2
998.00'
29.05'
1'40'05"
SV08'36"E
29.05'
C3
998.00'
33.96'
1'57'00"
S5'57'08"E
33.96'
C4
1012.00'
34.44'
1'57'00"
N5'57'08"W
34.44'
C5
1012.00'
29.46'
1'40'05"
N4'08'36"W
29.46'
C6 1
393.00'
31.87'
4'38'45"
N5'37'56"W
31.86'
FOUND ALUMINUM CAP
SW CORNER SECTION 33
32 33 E. LAKE HAZEL RD.
T.3N. R.1 E_
5 4 T.2N. R.1 E.
Im
131gim1211=1 �°C�
ENGINEERS. SURVEYORS. PLANNER!
9233 WEST STATE STREET
BOISE, IDAHO 83714
PHONE (208) 639.6939
FAX(208)639.6930
DATE: 01/18/2017
PROJECT: 16-060
SHEET:
1 OF 1
12459
s,, rrg•za�a
9q 9TF OF \OP QCJ
L. B
----- ) i
NO3'1 8'33"W I I S03' 18'33"E
97.19' I I 97.19'
I UNPLATTED
II
+C.4
I I SO4'58'38"E
N04'58'38"W 145.78'
145.78' I 1
I
to 14' CITY C I
MERIDIAN
D PATHWAY
�O � EASEMENT
n n
Z
OLn
rn
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IINI
01 10 l
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HILL'S CENTURY FARM
L"-1 (Cn
o 1 to
SUBDIVISION PHASE 5
—� 1 1"'
(PROPOSED)
N I 10
opo l I o
I
�I to �
+
I I
II
N89'51'59"W
UNPLATTED
14.11'
EXHIBIT B
HILL'S CENTURY FARM SUBDIVISION PHASE 5
CITY OF MERIDIAN PATHWAY EASEMENT
NW 1/4 SW 1/4, SEC. 33, T.3N., R.1E., B.M., MERIDIAN, ADA COUNTY, IDAHO
ADA COUNTY RECORDER Christopher D. Rich 2017-014014
BOISE IDAHO Pgs=7 CHE FOWLER 02/15/2017 01:14 PM
CITY OF MERIDIAN, IDAHO NO FEE
SANITARY SEWER EASEMENT
THIS INDENTURE, made this / `-i' day of _C&b Nuar2017 between Red Tail Communities,
LLC, hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho,
hereinafter called the GRANTEE;
WITNESSETH:
WHEREAS, the GRANTEE desires to provide a sanitary sewer right-of-way across the
premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for an underground pipeline to be
constructed by the GRANTEE; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from time to time by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS,
and other good and valuable consideration, the GRANTORS do hereby give, grant and
convey unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(LEGAL EXHIBITS A-1.1 and A-1.2�
The easement hereby granted is for the purpose of construction and operation of a sewer
line and their allied facilities, together with their maintenance, repair, replacement and
subsequent connection at the convenience of the GRANTEE, with the free right of access
to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
and as material consideration to the GRANTOR hereunder, that after constructing the
sewer main or ' making repairs, performing maintenance, replacements or subsequent
connections ("Work") to the sanitary sewer line, GRANTEE shall without cost to the
GRANTOR restore the area of the easement and adjacent property and any improvements
thereon to that existent prior to such Work. However, GRANTEE shall not be responsible
for repairing, replacing or restoring anything placed within the area described in this
easement and adjacent property that was placed there in violation of this easement. Except
in the case of emergency necessitating immediate access, GRANTEE shall notify
GRANTOR in writing at least ten (10) days prior to any access which will require removal
of any improvements, which GRANTEE believes, are in violation of this easement.
Sewer Main Easement Rev. 1-26-17
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures or trees within the area described for this easement, which would
interfere with the use of said easement, for the purposes stated herein other than
landscaping such as shrubs, flowers, and the existing sound wall. .
THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of
the right-of-way and easement hereby granted shall become part of, or lie within the
boundaries of any public street, or public pathway then, to such extent, such right-of-way
and easement hereby granted which lies within such boundary thereof or which is a part
thereof, shall cease and become null and void and of no further effect and shall be
completely relinquished.
This permanent access is identified and described as the permanent access easement. If the
GRANTORS utilization of the lands change, the GRANTOR hereby reserves the right to
relocate the Easement upon the GRANTOR's property upon thirty days' prior written
notice to GRANTEE. The parties then agree to execute, deliver and record an amendment
to this document to evidence any such relocation.
The GRANTORS recognize the GRANTEE's need for occasional and emergency
maintenance activities to the sewer and associated allied facilities. In the event stored items
encumber the GRANTEEs access to the sanitary sewer and sewer manholes the
GRANTOR shall promptly move said items to allow full utilization to the GRANTEE'S
of the permanent easement.
THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized
and possessed of the aforementioned and described tract of land, and that they have a good
and lawful right to convey said easement.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
Sewer Main Easement Rev. 1-26-17
(J UU-B
J•U•13 ENGINEERS, INC.
i -U B COMPANIES ,� j o ouPn wAPP'NO
EXHIBIT A-1.1
Sanitary Sewer Easement
Red Wing
Boundary Description
Project Number 10-15-116 December 14, 2016
An easement in Lot 1 of Block 1 of Red Wing Subdivision (Book 105 of Plats at Pages 14405 through
14409, records of Ada County, Idaho) situated in the northwest quarter of Section 30, Township 3 North,
Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and being more particularly
described as follows:
Commencing at the northwest corner of Section 30, Township 3 North, Range 1 East, Boise Meridian;
Thence S53°33'59"E, 129.79 feet along a random line to an angle point between Lots 1 & 2 of Block 1 of
Red Wing Subdivision, the POINT OF BEGINNING:
Thence S00°25'49"W, 20.00 feet along boundary between Lots 1 & 2;
Thence N89°34'11"W, 15.00 feet to east boundary of the existing sewer easement, Instrument
No. 113074697, records of Ada County, Idaho;
Thence N00°25'49"E, 27.42 feet along the existing sewer easement, Instrument No. 113074697
to the existing sewer easement, Instrument No. 107154127, records of Ada County, Idaho;
Thence S89°59'56"E, 32.86 feet along the existing sewer easement, Instrument No. 107154127
to the boundary between Lots 1 & 2;
Thence S67°11'27"W, 19.44 feet along the boundary between Lots 1 & 2 to the POINT OF
BEGINNING.
The above-described easement contains 479 square feet, more or less.
Prepared from information of record.
Page 1 of 1
a 250 S. Beechwood Avenue Suite 201 Boise 10 83709 p 208-376-7330 f 208.323-9336 iv www.iub.com
Sewer Main Easement Rev. 1-26-17
Exhibit A-1.2
24 19
NW Corner
Section 30
25 30�
s Ici
z
0 10 20
z
z �
M M SCALE IN FEET
I �
o �
> Existing Seaver
sS3, Easement
33S #110'17886
29 9, _ Of
Existing Sewer
:2 E(-me12nt
y1071547
S89'S9'56"E
32.86' I
S67'11'27"W
19.44'
N00'25'49"E Point of Beginning
27.42' / Sanitary Seaver Easement
I
I S00'25'49"W
20.00'
i I Sanitary Sewer Easement
f I
N89'34'11"W
I 15.00'
I
I � �
I 1�
Existing Sewer
Easement
I Lot 2 Block 1
113
Red Wing Subdivision
Lot 1 Block 1
j LA— ( Rad Wing Subdivision
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Meridian Black Cat Trunk SHEET
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City of Meridian
.........
The NW 1/4 of Section 30, T3N., R.1 E., B.M.. 1 of 1
1•U-8 ENGINEERS, INC. City of Meridian, Ada County, Idaho
:O FlF.'liSO4 CE5fq PTO\ 8Y PFl [lAtE
Sewer Main Easement Rev. 1-26-17
ADA COUNTY RECORDER Christopher D. Rich 2017-014105
BOISE IDAHO Pgs=12 BONNIE OBERBILLIG 02/15/2017 01:57 PM
CITY OF MERIDIAN, IDAHO NO FEE
RECORDING REQUESTED BYAND
WHEN RECORDED RETURN TO:
City Clerk
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
AGREEMENT FOR PROVISION OF SEWER SERVICE
OUTSIDE MERIDIAN CITY LIMITS: 940 S. Mustang Street
This AGREEMENT FOR PROVISION OF SEWER SERVICE OUTSIDE MERIDIAN
CITY LIMITS ("Agreement") is made this,0 +In day of February, 2017, by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is
33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Lyle Powers, whose mailing
address is 940 S. Mustang Street, Meridian, Idaho (hereinafter "User") (collectively, "Parties").
WHEREAS, User is the owner of parcel number R5299900115, located at 940 S. Mustang
Street, Meridian, Idaho Ada County, Idaho, as depicted in Exhibit A hereto (hereinafter "Subject
Property"), which real property is located outside of Meridian City limits;
WHEREAS, City is authorized by Idaho Code section 50-332 to operate and maintain a
domestic sewer system, and the City does exercise such authority, including by the adoption and
enforcement of Title 9, Chapter 4, Meridian City Code;
WHEREAS, pursuant to a request by User's predecessor -in -interest, on November 21,
2000, Meridian City Council granted an application to connect the existing residence at Subject
Property to the City sewer system, and issued the Order Granting Application to Provide City Sewer
Service Outside the City Limits Subject to Conditions, which Order is attached hereto as Exhibit B;
and
WHEREAS, the Parties seek by this Agreement to enter into the "Agreement for Provision
of Sewer Service Outside the City Limits" described in section 4 of the Order;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, the Parties agree as follows:
I. Commitments by User.
A. Connection to City sewer; Septic system disconnect.
1. Sewer assessment fee; Permits. User shall be responsible for payment of any and all
applicable permit and assessment fees, including, but not limited to, connection, sewer
assessment, and inspection fees , related to the connection of the existing residence at the
Subject Property to City sewer services, and shall ensure that the selected contractor obtains
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS — 940 S. MUSTANG STREET PAGE 1 OF 7
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 940 S. MUSTANG STREET PAGE 2 OF 7
all necessary permits from the Building Services Division of the City of Meridian
Community Development Department prior to excavation and/or installation of sewer lines.
All fees applicable to required permits and inspections shall apply.
2. User to hire contractor. User shall, at User’s sole expense, hire a licensed contractor of
User’s choice to connect the residence at the Subject Property to the City sewer system, in
accordance with all applicable permits, laws, regulations, and standards, including the Idaho
Standards for Public Works Construction (“ISPWC”) and supplemental standards thereto as
adopted by City. Following construction of the sewer connection, User shall disconnect and
abandon the septic system at the Property in accordance will all applicable laws and
regulations.
B. Payment for City services. Upon connection to the City sewer system, User shall pay to City
all applicable fees and costs for sewer services provided, including, but not limited to use fees,
as such fees are calculated and billed by City as set forth herein and established by law or City
policy or ordinance. The exclusive remedy for any disputes, objections, or appeals regarding
such fees and costs shall be with the Board of Adjustment under the procedures set forth in
Meridian City Code. Unless and until the Subject Property is connected to the City water
system, City shall bill User monthly for sewer usage at the average winter residential water use
rate as established by Meridian City Code. Upon provision of City water service to the Subject
Property, City shall bill User, and/or or the successive landowner(s) or successors in interest,
monthly for both sewer and water usage according to the metering, accounting, and billing
system then in place under Meridian City Code and the policies and practices of the City of
Meridian. The exclusive remedy for disputes, objections, or appeals regarding utility fees and
charges shall be appealed to the Board of Adjustment under the procedures set forth in Meridian
City Code. Notwithstanding termination of or any other provision of this Agreement, this
provision shall be binding upon User and upon any and all successors in interest of User and/or
to the Subject Property.
C. Maintenance Liability. User shall be solely responsible for any and all costs related to
operation and maintenance of all portions and functions of the sewer lines and plumbing
between the point of connection to City sewer and the residence at Subject Property.
D. Consent to annexation. User specifically agrees that, as a specific consideration of City’s
willingness to enter into this Agreement, User shall, and hereby does, provide perpetual consent
to annexation of the Subject Property into the City of Meridian. This provision shall comprise
evidence of User’s consent to annexation and shall be binding upon all subsequent purchasers,
heirs, or assigns of the Subject Property. Notwithstanding any other provision of this
Agreement, this provision shall be binding upon User and upon any and all successors in interest
of User and/or to the Subject Property.
E. Annexation application. Within sixty (60) days of receiving written notice from City that
Subject Property is eligible for annexation, User shall, at User’s sole expense, submit an
Annexation Application for the Subject Property into the City of Meridian. User’s Annexation
Application shall be a complete submittal of all City-required documents, exhibits, and fees for
requesting annexation into the corporate boundary that are in effect at the time of application.
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 940 S. MUSTANG STREET PAGE 3 OF 7
Such Annexation Application shall propose zoning designations consistent with the Future Land
Use Map designation of the City’s Comprehensive Plan.
F. Development agreement. User acknowledges that, pursuant to Idaho Code section 67-6511A
and the Meridian Unified Development Code, as part of the annexation process, User will be
required to enter into a development agreement concerning the u se or development of the
Subject Property. Such development agreement will include requirements that the use of
the Subject Property comply with all provisions of the UDC and Meridian City Code,
including those provisions related to land use, specific use standards, landscaping, access,
parking, and other conditions as may be appropriate and necessary to c arry out the policies of
the Comprehensive Plan, regulate the uses of property and structures within the City of
Meridian, and protect and promote public health, safety, and general welfare.
G. Consent to entry. User shall, and hereby does, provide perpetual consent and access to the City
to enter the Subject Property for the purpose of inspecting any and all sewer pipes, connections,
and related infrastructure. Except as to routine meter readings or in the event of an imminent or
realized threat to the public health, safety, or welfare, City shall provide User at least twenty-
four (24) hours prior notice of such entry; such notice may be verbal or written and may be
posted at the Subject Property.
II. COMMITMENTS BY CITY .
A. Provision of Services. At all times relevant hereunder, City shall provide sewer services to the
Subject Property, subject to the terms and conditions of this Agreement and any and all
applicable laws and City ordinances, as such may be amended from time to time.
B. Recordation. City shall record this Agreement, and shall submit proof of such recording to
User.
C. Annexation Notice. City shall, in City’s discretion, send written notice to User when Subject
Property is eligible for annexation, requiring User to submit an Annexation Application to City
for Subject Property.
III. GENERAL PROVISIONS .
A. Default. Any failure to perform the terms and conditions of this Agreement, or any portion
thereof, shall be a default hereunder. In the event of a default, the non-defaulting party may
serve a written Notice of Default upon the defaulting party by the method set forth herein.
Except in case of an imminent or realized threat to the public health, safety, or welfare, the
defaulting party shall have thirty (30) days following delivery of such notice to cure or correct
the default before the non-defaulting party may seek any remedy as provided herein.
Notwithstanding any other provision of this Agreement, this provision shall be binding upon the
Parties and upon any and all successors in interest thereof.
B. Enforcement. This Agreement shall be enforceable in any court of competent jurisdiction by
either City or User, or any respective successor(s) in interest thereof. An action at law or in
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 940 S. MUSTANG STREET PAGE 4 OF 7
equity, as appropriate, shall lie to secure specific performance of any covenant, agreement,
condition, commitment, and/or obligation set forth herein. In addition, remedies available to
City shall include, but shall not be limited to, termination of sewer service to User, to any
successor(s) in interest, and/or to any sewer user located on the Subject Property.
C. Notices. Any notice desired by the Parties or required by this Agreement shall be deemed
delivered after deposit in the United States Mail, postage prepaid, addressed as follows:
City: City of Meridian
Attn: Public Works Department Director
33 E. Broadway Ave.
Meridian, Idaho 83642
User: Lyle Powers
940 S. Mustang Street
Meridian, Idaho 83642
Either Party may change its address for the purpose of this section by delivering to the other
Party written notification of such change, establishing a new address for noticing purposes, in
accordance with the requirements of this section.
D. Time is of the essence. The Parties acknowledge and agree that time is strictly of the essence
with respect to each and every term, condition, and provision hereof, and that the failure to
timely perform any of the obligations hereunder shall constitute a breach and default hereunder
by the Party so failing to perform.
E. Binding upon successors. Except as otherwise specifically provided herein, this Agreement
shall be binding upon any and all owners of the Subject Property, any and all subsequent owners
thereof, and each and every other person acquiring an interest in the Subject Property. Nothing
herein shall, or shall be construed to, in any way prevent the sale or alienation of the Subject
Property, or any portion thereof, except that any sale or alienation shall occur subject to the
provisions of this Agreement, and any successive owner or owners shall be both benefited and
bound by the conditions and restrictions herein expressed.
F. Severability. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, such provision shall be deemed to be exised herefrom and the invalidity thereof
shall not affect any other provision or provisions contained herein.
G. Attorney fees. Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be
granted, to court costs and reasonable attorney fees as determined by such court. This provision
shall be deemed to be a separate contract between the Parties and shall survive, inter alia , any
default, termination, or forfeiture of this Agreement.
H. Final Agreement. This Agreement sets forth all promises, inducements, agreements,
conditions, and understandings between City and User relative to the subject matter hereof, and
there are no promises, agreements, conditions, or understandings, either oral or written, express
or implied, between City and User, other than as are stated herein. Except as otherwise
AGREEMENT FOR EXTENSION OF DOMESTIC WATER
AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 940 S. MUSTANG STREET PAGE 7 OF 7
Exhibit A
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE APPLICATION )
OF WARREN B. AND JEANIE M. )
PEMBERTON FOR CITY SEWER SERVICE)
OUTSIDE THE CITY LIMITS )
ORDER GRANTING
APPLICATION TO PROVIDE
CITY SEWER SERVICE OUT-
SIDE THE CITY LIMITS
SUBJECT TO CONDITIONS
MERIDIAN CITY CODE
S 9-4-26J
The above entitled matter coming before the City Council on the 21 st day of
November, 2000, and Gary Smith, Public Works Director, and the Applicants,
Warren B. and Jeanie M. Pemberton, having appeared and the Council being fully
advised finds and orders as follows:
1. Warren B. and Jeanie M. Pemberton, husband and wife, are the ovvners
of the following described real property: (Need legal), hereinafter referred to as
Subject Real Property~".
2. "Subject Real Property" is outside of the City limits of the City of
Meridian.
3. Warren B. and Jeanie M. Pemberton have made application for the
providence of City sewer to the "Subject Real Property".
4. The Public W orl(5 Director has reviewed the circumstances presented by
the application,. The Public Works Director has included the effect the granting of
ORDER GRANTING APPLICATION TO PROVIDE CITY SEWER
SERVICE OUTSIDE THE CITY LIMITS SUBJECT TO CONDITIONS
MERIDIAN CITY CODE s 9-4-26J - PAGE 1 OF 5
Exhibit B
Copy served upon Applicant, Planning and Zoning Department, Public Works
Department and the City Attorney.
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By:
City ClerIc
First Friday in August: City notifies CVCS of all starting and ending dates
during which City proposes to schedule and conduct
volleyball and basketball practice sessions, games,
classes, camps, and related set-up and tear -down
activities at Gym in Fall, Winter, and Spring
First Friday in September: CVCS notifies City of all non -City Gym use in
September, October, and November
Second Friday in City notifies CVCS of its practice and game schedule for
September: September, October, and November, including dates,
times, and duration of each volleyball and basketball
practice session, game, class, camp, and related
preparatory activities at Gym
Third Friday in October: CVCS notifies City of all non -City Gym use in
December
Fourth Friday in October: City notifies CVCS of its practice and game schedule for
December, including dates, times, and duration of each
volleyball and basketball practice session, game, class,
camp, and related preparatory activities at Gym
First Friday in December: CVCS notifies City of all non -City Gym use in January
and February
Second Friday in City notifies CVCS of its practice and game schedule for
December: January and February, including dates, times, and
duration of each volleyball and basketball practice
session, game, class, camp, and related preparatory
activities at Gym
First Friday in February: CVCS notifies City of all non -City Gym use in March,
April, and May
Second Friday in February: City notifies CVCS of its practice and game schedule for
March, April, and May, including dates, times, and
duration of each volleyball and basketball practice
session, game, class, camp, and related preparatory
activities at Gym
C. General obligations of City regarding Gym.
1. Seasonal maintenance of basketball hoop and curtain motors. Once during CVCS's
Christmas break and once during CVCS's summer break, and subject to the conditions
and limitations herein, City shall provide basic repair and maintenance for the motors that
raise and lower all six (6) basketball backstops and the motors that raise and lower the
AGREEMENT wrrH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 2 OF 10
mid -court curtain in Gym, including greasing the motors' system joints and range of
motion. CVCS shall provide City thirty (30) days notice of the date(s) upon which such
maintenance shall occur, except where immediate action is necessary to protect the
health, safety, and/or welfare of Gym users. All scheduled maintenance shall occur on
weekdays.
2. Repair of basketball hoops and curtain motors.
a. East-West hoops and motors. As to the four (4) East-West basketball hoops in
Gym, City shall make repairs on an as -needed basis. CVCS shall be responsible for
any and all costs of such repairs, including, but not limited to, costs related to labor,
parts, and equipment.
b. North-South hoops and motors. As to the two (2) North-South basketball hoops in
Gym and the curtain motor, City shall provide three (3) as -needed repair calls per
Agreement term, and shall pay for the cost of renting a lift for the completion of this
maintenance obligation, a cost to City of approximately four hundred dollars
($400.00). Additionally, City shall pay the costs of renting or purchasing other
necessary parts and/or equipment up to six hundred dollars ($600.00) total per
Agreement term. Where CVCS requests more than three (3) as -needed repair calls
per Agreement term, or where the cost to rent or purchase necessary parts and/or
equipment other than a lift needed by City to perform its maintenance obligations
hereunder regarding the two (2) North-South basketball hoops and their curtain
motors in Gym exceeds six hundred dollars ($600.00) total per Agreement term,
CVCS shall be responsible for any and all costs of such repairs, including, but not
limited to, costs related to labor, parts, and equipment. CVCS may directly pay any
and all vendor invoices for such costs or reimburse City for same within thirty (30)
days of receipt of invoice for same.
3. Site Supervisor. City shall assign one (1) Site Supervisor to unlock the Gym, set up
equipment, be on site at CVCS during games or practices in Gym scheduled by City, take
down equipment, put all basketball hoops in "down" position ready for basketball, ensure
that all persons have left Gym and/or CVCS, and lock the Gym. The Site Supervisor
shall advise City immediately if any basketball hoop is stuck in "up" position or
otherwise requires repair. The Site Supervisor may leave Gym and/or the CVCS campus
during such use of Gym as needed at other facilities, during which time game officials
shall provide supervision of Gym use, but shall be assigned to spend the majority of his
or her time at CVCS supervising Gym use. As CVCS does not staff its facilities on
Friday evenings, the Site Supervisor shall not leave CVCS at any time on Fridays.
4. Reasonable use. City shall employ best efforts to ensure that its authorized use of the
Gym and CVCS facilities is appropriate and reasonable. Where City's use of Gym and
CVCS facilities causes excessive damage to same, over and above normal wear and tear,
City shall reimburse CVCS for the proportionate cost of necessary repairs. City shall
exercise best efforts to see that any and all use of Gym and CVCS facilities, where such
use is scheduled or authorized by City, is in compliance with CVCS's policies regarding
use of Gym and/or CVCS facilities.
AGREEMENT WITH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 3 OF 10
D. General obligations of CVCS regarding Gym.
1. Stop use. Any duly authorized agent or employee of CVCS may stop scheduled use of
Gym and/or CVCS facilities, including play in progress, at any time where such action is
warranted due to floor or other conditions or coach, player, or spectator conduct.
2. General facility maintenance. Except as expressly provided in this Agreement, CVCS
shall be solely responsible at all times for any and all necessary general maintenance
and/or repairs to CVCS, including, but not limited to, structural, electrical, mechanical,
plumbing, flooring, cosmetic, and roofing maintenance and repairs, including as such
may or does relate to the Gym and its fixtures, including the six (6) basketball hoops and
motors.
3. Notification of Gym closure. CVCS shall provide thirty (30) days notice to City when
the Gym will be closed for routine or scheduled maintenance or repair, except that this
provision shall not apply to emergency maintenance or repairs necessary to preserve the
health or safety of Gym users.
4. Utilities. CVCS shall provide all necessary utilities and services to CVCS and Gym,
including, but not limited to, electricity, restrooms, water, sewer, and/or waste removal.
5. Replacement of motors. Where any basketball hoop motor or curtain motor in Gym
requires replacement, CVCS shall be responsible for purchasing the new motor. City
shall install the new motor at the next scheduled maintenance session, or, if CVCS
requires that the motor be installed prior to the next scheduled City maintenance session,
CVCS may request that City make an as -needed repair call as set forth herein, or CVCS
shall be responsible for all costs related to installation of the new motor.
M. JOINT USE OF FIELDS.
A. General rights of CVCS regarding Fields.
1. Priority use of Fields. As established by the Official CVCS Baseball/Softball Schedule,
CVCS shall be entitled to exclusive use of Mo Brooks Field and Heritage Middle School
Field #2 for all CVCS Baseball/Softball practices and/or camps, as scheduled in
accordance with the schedule(s) provided to CVCS according to this Agreement, for the
purposes set forth in such schedule and under the terms set forth in this Agreement,
which use shall preclude non-CVCS uses of the designated field.
2. Collection of fees. CVCS shall have right to assess and collect reasonable fees for
participation from members of the CVCS Baseball/Softball team. CVCS shall not collect
any admission fee for access to Fields facilities. Except as otherwise agreed in writing,
City shall not be entitled to any fee assessed and/or collected by CVCS.
3. Equipment storage. During the Baseball/Softball season, CVCS may use the storage
area in the third base dugout of Mo Brooks Field and the City's locker at Heritage Middle
School Field # 2 to store equipment. CVCS shall be responsible for locking the storage
area at Mo Brooks Field with a combination lock, and communicating the combination to
AGREEMENT WITH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 4 OF 10
City Contact. City shall be responsible for providing CVCS with a key to the storage
area at Heritage Middle School. Any and all risk of theft or damage to equipment stored
at Fields shall be borne by CVCS.
4. Shelters. CVCS Contact may reserve, without payment of a shelter reservation fee, one
(1) shelter at any park, two (2) times per Agreement term. All other Park and shelter use
policies and fees shall apply. Only CVCS Contact is authorized to make a reservation
under this Agreement; this authority shall not be transferable to any other individual.
B. General rights of City regarding Fields.
1. Stop play. Any duly authorized agent or employee of City may stop ongoing or
scheduled use of Fields and/or Fields facilities, including play in progress, at any time
where such action is warranted due to weather, turf, or other conditions, or coach, player,
or spectator conduct.
2. Field location. Any duly authorized agent or employee of City may require that CVCS
utilize or not utilize a particular field or fields due to weather conditions and/or turf
quality.
3. Field improvements. Upon thirty (30) days notice to CVCS, City shall have the right to
make alterations to the Baseball/Softball fields and/or to construct or locate fences,
fixtures, structures, and/or any other improvements in or upon Fields or Fields facilities,
infrastructure, and vegetation, except that City may undertake alterations, construction, or
improvements to or in Fields on an emergency or immediate basis without notice to
CVCS where such action is necessary to protect the health, safety, and/or welfare of the
public, or where such alterations, construction, or improvements will not unreasonably
affect CVCS's use of Park or Park amenities or facilities as set forth in this Agreement.
4. Public park. The parties hereto expressly acknowledge that Fields are public spaces, the
management and scheduling of which shall at all times be within the sole purview of
City. City shall have the right to use or allow the use of Fields for any and all purposes
and under any and all conditions, so long as such use does not conflict or interfere with a
scheduled use set forth in the Official CVCS Baseball/Softball.
5. Collection of fees. In accordance with its policies, City shall have right to assess and
collect reasonable user fees from persons who use Fields; however, the amount of such
user fees shall not exceed costs and expenses actually incurred. CVCS shall not be
entitled to any Fields user fee assessed and/or collected by City.
6. Public reservation of Fields amenities, January 16. The parties acknowledge that on
January 16 of each year, City shall make available to the public the opportunity to reserve
unscheduled and/or unreserved times at Fields. As a condition of CVCS's priority use of
Fields as such use is described and/or permitted herein, CVCS shall adhere strictly to the
scheduling requirements set forth herein.
C. General obligations of CVCS regarding Fields.
AGREEMENT wrrH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 5 OF 10
1. Establishment of Official CVCS Baseball/Softball Schedule. On or before January 15,
CVCS shall provide written notice to City as provided herein of its proposed
Baseball/Softball practice and game schedule, which shall include proposed dates, times,
locations (i.e. fields to be used), and duration of each and every practice session and
game. The proposed schedule shall also delineate the dates, times, locations, and
duration of field preparation activities to be undertaken by CVCS prior to any and all
practice sessions and games. By January 31, City shall either provide written notice to
CVCS of the City's acceptance of same or shall notify the CVCS Contact of any
necessary amendments. Upon City Contact's communication of City's written
acceptance of CVCS's proposed schedule, the proposed schedule shall be known as the
"Official CVCS Baseball/Softball Schedule." Once established, the Official CVCS
Baseball/Softball Schedule may be amended only upon communication between the
CVCS Contact and the City Contact. CVCS shall not be guaranteed priority use of the
fields at Park if the Official CVCS Baseball/Softball Schedule is amended after its
establishment.
2. Reasonable use. CVCS shall employ best efforts to ensure that its use of Fields and
Fields facilities, amenities, infrastructure, and/or vegetation is appropriate and
reasonable. Where CVCS's use of Fields and Fields facilities, infrastructure, and/or
vegetation causes disproportionately excessive damage to same, CVCS shall reimburse
City for the cost or proportionate cost of necessary repairs and/or replacement. CVCS
shall exercise best efforts to see that any and all use of Fields, where such use is
scheduled or authorized by CVCS, is in compliance with all laws and with City's policies
regarding use of City parks and/or facilities, including, but not limited to, such reasonable
policies as may be adopted or enacted by the Director of the Meridian Parks and
Recreation Department.
3. Field marking. CVCS shall accomplish any and all field striping and/or marking that is
required for its practice sessions and/or games. CVCS shall ensure that such striping
and/or marking does not cause excessive damage to the turf.
4. Equipment. CVCS shall be solely responsible for providing, maintaining, preparing,
repairing, and/or replacing any and all necessary equipment for any and all CVCS
activities at Fields. Any and all known and unknown risks and costs related to or arising
from the use or storage of CVCS's equipment, including, but not limited to, loss or theft
of, damage to, and damage or injury caused by such equipment, shall be borne solely by
CVCS.
5. Banners. CVCS shall be responsible for removing from Fields any banners or notices
posted by CVCS.
6. No right to exclude conveyed. Any exclusive use granted to CVCS by this Agreement
shall include neither the right to exclude any law-abiding person from Fields where such
person is not interfering with CVCS's use thereof, nor the right to interfere with any
person's concurrent, lawful use of the parks in which Fields are located where such
concurrent use does not conflict or interfere with CVCS's use. At all times not set forth
in the Official CVCS Baseball/Softball Schedule, or as such activities are rescheduled in
AGREEMENT wrrH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 6 OF 10
accordance with this Agreement, CVCS shall be on an equal footing with the general
public regarding its use of Fields, which shall include, but shall not be limited to,
reservation requirements, priority of reservation of Fields, and payment of reservation
and other applicable fees. CVCS shall exercise any exclusive use granted by this
Agreement only in accordance with the terms of this Agreement and in accordance with
any and all applicable laws and City policies.
D. General obligations of City regarding Fields.
1. Mowing and irrigation. Except as otherwise set forth herein, City shall provide all turf
maintenance at Fields. This shall include, but is not limited to, any and all necessary
mowing, irrigation, re -seeding, sod laying, weed or pest control, and/or fertilizing.
2. Utilities. City shall provide all necessary utilities and services to Fields, including, but
not limited to, electricity, potable water, sewage service, and/or waste and refuse
removal.
3. Repair. Except as otherwise set forth herein, City shall cause the repair and/or
replacement of any and all Feilds facilities, infrastructure, and/or vegetation that are
physically damaged by use, misuse, vandalism, acts of nature, weather, or other damage
or normal wear and tear.
4. Scheduling. City shall be solely responsible for scheduling all use of Fields and Fields
facilities and amenities.
IV. GENERAL PROVISIONS.
A. Day-to-day communications. Communication between CVCS and City regarding day-to-
day matters (e.g., issues related to use, scheduling, and maintenance of Fields) shall occur via
e-mail, facsimile, or telephone. City shall provide CVCS the name, e-mail address, and
telephone number of specific City personnel ("City Contact") who shall serve as the liaison
between City and CVCS for all matters regarding the day-to-day scheduling, use, and
maintenance of Fields and Gym. CVCS shall provide City the name, e-mail address, and
telephone number of specific CVCS personnel ("CVCS Contact") who shall serve as the
liaison between CVCS and City for all matters regarding the day-to-day scheduling, use, and
maintenance of Fields and Gym.
B. All other notice. All other notices required to be given by either of the parties hereto shall
be in writing and be deemed communicated when sent via electronic mail ("e-mail'),
personally served, or mailed via United States mail, to the following personnel and address:
Steve Siddoway Matt Beglinger
Parks and Recreation Dept. Director Athletic/Facilities Director
City of Meridian Cole Valley Christian School
33 E. Idaho Avenue 200 E. Carlton Avenue
Meridian, Idaho 83642 Meridian, Idaho 83642
ssiddoway@meridiancity.org mbeglinger@cvcsonline.org
AGREEMENT WITH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 7 OF 10
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein
provided.
C. Seasonal review. The CVCS Contact and the City Contact shall meet annually to review the
season, address any problems which may have arisen, and discuss improvements regarding
the parties' joint use of Gym and Fields.
D. Conflict Resolution. If either party believes that the other party is not fulfilling its
obligations as established by this Agreement, the complaining party shall give written notice
of its complaint to the other party. The party receiving the complaint shall, within fifteen
(15) calendar days, correct the situation and confirm the correction in writing, or reject the
complaint, explaining the mitigating circumstances and why a remedy cannot be achieved.
E. Assignment. City shall not assign or sublet all or any portion of City's interest in this
Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the
prior written consent of CVCS. CVCS shall not assign or sublet all or any portion of
CVCS's interest in this Agreement or any privilege or right hereunder, either voluntarily or
involuntarily, without the prior written consent of City. This Agreement and each and all of
the terms and conditions hereof shall apply to and are binding upon the respective
organizations, legal representative, successors, and assigns of the parties.
F. No agency. Neither CVCS nor its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall be considered agents of City in any manner or for any
purpose whatsoever in their use and occupancy of Fields.
G. Indemnification. CVCS and each and all of its employees, agents, contractors, officials,
officers, servants, guests, and/or invitees, and all participants in CVCS programming, shall
indemnify and save and hold harmless City from and for any and all losses, claims, actions,
judgments for damages, or injury to persons or property and losses and expenses caused or
incurred by CVCS or any CVCS employee, agent, contractor, official, officer, servant, guest,
and/or invitee, or any participant in or observer of CVCS programming, at or in its use of
Fields or any lack of maintenance or repair thereon and not caused by or arising out of the
tortious conduct of City. CVCS shall maintain, and specifically agrees that it will maintain,
throughout the term of this Agreement, liability insurance in the minimum amount as
specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The
limits of insurance shall not be deemed a limitation of the covenants to indemnify and save
and hold harmless City; and if City becomes liable for an amount in excess of the insurance
limits herein provided due to the actions or omissions of CVCS or any CVCS employee,
agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or
observer of CVCS programming, CVCS covenants and agrees to indemnify and save and
hold harmless City from and for all such losses, claims, actions, or judgments for damages or
liability to persons or property. City makes no warranty or promise as to the condition,
safety, usefulness, or habitability of the premises; CVCS accepts Fields for use as is, both at
the Effective Date of this Agreement and for each practice session, game, and/or game day.
AGREEMENT WITH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 8 OF 10
H. Compliance with Laws. In performing the scope of services required hereunder, City and
CVCS shall comply with all applicable laws, ordinances, and codes of Federal, State, and
local governments.
I. Attorney Fees. Should any litigation be commenced between the parties hereto concerning
this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be
granted, to court costs and reasonable attorneys' fees as determined by a court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the parties and
shall survive any default, termination or forfeiture of this Agreement.
J. Term of Agreement. This Agreement shall become effective as of the Effective Date upon
execution by both parties, and shall expire one (1) year from the Effective Date unless earlier
terminated or extended in the manner as set forth in this Agreement. If the parties to this
Agreement fail to mutually extend this Agreement, and neither has terminated the
Agreement, the term of this Agreement, or such other terms as the parties have agreed upon
in writing, shall be renewed automatically for one-year periods thereafter unless terminated
by either party in the manner provided in this Agreement.
K. Grounds for termination. Grounds for termination of this Agreement shall include, but
shall not be limited to:
1. An act or omission by either party which breaches any term of this Agreement.
2. An act of nature or other unforeseeable event which precludes or makes impossible the
performance of the terms of this Agreement by either party.
3. A change in circumstances that renders the performance by either party a detriment to the
public health, safety, or welfare.
4. A decision by either party that termination will serve its best interests.
L. Termination process. Either party may terminate this Agreement by providing seven (7)
days advance written notice of intention to terminate. Such written notice shall include a
description of the breach or circumstances providing grounds for termination. A seven (7)
day cure period shall commence upon mailing of the notice of intention to terminate. If,
upon the expiration of such cure period, cure of the breach or circumstances providing
grounds for termination has not occurred, this Agreement may be terminated upon provision
of written notice of termination.
M. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part of
this Agreement so long as the remainder of the Agreement is reasonably capable of
completion.
N. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral or written, whether previous
to the execution hereof or contemporaneous herewith.
AGREEMENT wrrH COLE VALLEY CHRISTIAN SCHOOL FOR JOINT USE OF FACILITIES PAGE 9 OF 10
shall provide and set up such panels, and shall utilize such materials necessary to protect City
facilities and all persons from any and all damage therefrom.
II. COMPENSATION AND SALE OF ARTWORK.
A. No compensation. Organizer shall display the artwork of Organization in Initial Point
Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to
Organizer or Organization for services, work, and/or any activity undertaken pursuant to or
related to this Agreement.
B. Sale of artwork. Organizer or Organization may, at the direction of and in the manner
established by the Gallery Curator, passively offer the artwork on display in Initial Point
Gallery for sale. No price shall be displayed on or be proximate to any piece on display in
Initial Point Gallery. City personnel shall not facilitate in any way the sale of artwork; any
transaction related to the sale of artwork shall be handled solely by Organizer. Organizer
acknowledges the Commission's request that artists voluntarily donate to the Commission
twenty percent (20%) of proceeds from any artwork sold due to display in Initial Point
Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Organizer
may remove such artwork from the Gallery, provided that Organizer replaces the removed
piece with another piece of artwork within twenty-four (24) hours of such removal.
Organizer shall coordinate the removal, replacement, and/or substitution of any and all
artwork with the Gallery Curator prior to such activity.
III. TIME OF PERFORMANCE.
Organizer shall provide services described in this Agreement in a timely manner, as described
herein. Organizer acknowledges and agrees that time is strictly of the essence with respect to
this Agreement, and that the failure to timely perform any of the obligations hereunder shall
constitute a default of this Agreement.
IV. INSTALLATION.
A. Coordination with Curator. Prior to the installation, removal, replacement, and/or
substitution of the display in Initial Point Gallery or any portion or component thereof,
Organizer shall coordinate any and all such activity with the Gallery Curator. Organizer
shall be responsible for contacting the Gallery Curator between October 1, 2017 and
November 1, 2017 to confirm details regarding the installation, removal, publicity, and
promotion of the exhibit. Organizer's failure to affirmatively contact the Gallery Curator as
required by this paragraph shall constitute a default of this Agreement.
B. Inspection of display. Prior to or after installation, the Gallery Curator and/or the City may
inspect and/or review the artwork and panels proposed by Organizer for display in Initial
Point Gallery to ensure compliance with all criteria set forth in the Call to Artists attached
hereto as Exhibit A, and the Application and Acknowledgements Form attached hereto in
Exhibit B, as well as to ensure that such artwork may be safely and appropriately displayed
in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any
portion or component thereof does not meet the criteria set forth in Exhibits A and B, does
not reflect artwork as described and depicted in the Proposal set forth in Exhibit B, or cannot
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 2
be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the
City may require the immediate removal of such artwork from Initial Point Gallery. Further,
the Gallery Curator or the City may require the immediate removal of such artwork from
Initial Point Gallery where such removal serves the best interest of the City.
V. DISPLAY.
A. Original artwork. Organizer warrants that any and all artwork provided by Organizer for
display in Initial Point Gallery shall be, and is, original work conceived and created by
members of Organization.
B. Photographs of artwork. City may photograph the artwork displayed in Initial Point
Gallery, as City may desire for purposes of advertising, marketing, and public information.
Where practicable and to the extent of City's authority, Organizer shall be acknowledged on
each such photograph to be the creator of the original subject thereof, provided that
photographic reproductions of artwork shall not be identified as or represented to be the
finished artwork.
C. Use of names. Organizer hereby conveys to City permission to use Organization's and its
members' names for purposes of advertising, marketing, and public information, without
violation of Organization's or its members' rights of privacy or any other rights
Organization or its members may possess under this Agreement, provided that City shall not
use Organization's logo(s), if any, for any purpose without the express, written permission
of Organizer.
D. Use of City's name. City hereby conveys to Organization permission to use City's name
for purposes of advertising, marketing, and public information, without violation of City's
rights of privacy or any other rights City may possess under this Agreement, provided that
neither Organizer nor its members shall use City's logo for any purpose without the express,
written permission of the Mayor's Executive Assistant.
E. Removal of artwork by City. City shall have the right to remove artwork from public
display at any time and for any reason. Such removal may be temporary or permanent in
nature. Where such artwork is or is intended to be removed from public display for longer
than forty-eight (48) hours, City shall notify Organizer in the manner set forth herein. While
it is intended that Organization's artwork will be displayed in Initial Point Gallery for the
period set forth herein, this period may be shortened by City for any reason without notice.
F. Removal of artwork by Organization. Organizer shall coordinate with the Gallery
Curator the removal, replacement, and/or substitution of any and all artwork prior to such
activity, whether such activity is necessary due to the sale of a piece or for any other reason.
G. Simultaneous display. City may elect to display the work of more than one artist or
organization in Initial Point Gallery at any time, at the City's sole discretion. The manner
and arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery
Curator.
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 3
VI. INDEMNIFICATION, WAIVER, AND INSURANCE.
A. Indemnification. Organizer, Organization, and Organization's members, shall, and hereby
do, indemnify, save, and hold harmless the City and any and all of its employees, agents,
volunteers, and/or elected officials from any and all losses, claims, and judgments for
damages or injury to persons or property, and from any and all losses and expenses caused
or incurred by Organizer, Organization, Organization's members, or such parties'
volunteers, servants, agents, employees, guests, and/or business invitees.
B. Waiver. Organizer and Organization shall, and hereby do, waive any and all claims and
recourse against City, including the right of contribution for loss and damage to persons or
property arising from, growing out of, or in any way connected with or incident to
Organizer's or Organization's performance of this Agreement, whether such loss or damage
may be attributable to known or unknown conditions, except for liability arising out of the
tortious conduct of City or its officers, agents or employees.
C. Insurance is Organization's responsibility. City shall not provide insurance to cover loss,
theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity
undertaken by Organization or its members in the furtherance of the respective rights or
obligations described herein. Insurance of the artwork; of the Organization's or its
members' persons, property, or interests; and/or of the Organization's or its members'
employees or agents shall be the sole responsibility of Organization. Organization or its
members shall obtain all necessary insurance as may be required in order to protect those
parties' insurable interests for their rights and obligations described within this Agreement,
including, but not limited to, liability insurance, automobile insurance, worker's
compensation insurance, and/or insurance of the artwork to be displayed in Initial Point
Gallery. Organization shall bear any and all risks of, and actual, loss of, theft of, and/or
damage to the artwork prepared for, transported to, transported from, installed or hung in,
and/or displayed in Initial Point Gallery.
VII. TERMINATION.
A. Termination for cause. If City determines that Organizer, Organization, or any of its
members have failed to comply with or are in default of any term or condition of this
Agreement, violated any of the covenants, agreements, and/or stipulations of this
Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in fraud, dishonesty, or any other act of misconduct in the performance of this
Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its
material obligations under this Agreement; the other Party shall have the right to terminate
the Agreement by providing written notice to the defaulting party of its intent to terminate,
and shall specify the grounds for termination. The defaulting party shall have two (2)
calendar days, not including Sundays or federal holidays, after the other party mails such
notice to cure the default. If the default is not cured within such period, this Agreement
shall be terminated immediately upon mailing of written notice of termination.
B. Termination without cause. City may immediately terminate this Agreement for any
reason at any time without prior notice to Organizer.
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 4
C. Termination upon death or incapacity of Organizer. This Agreement shall automatically
terminate upon the death or incapacity of Organizer.
D. Non -waiver. A waiver of any breach or default of any provision of this Agreement shall not
be construed as a waiver of a breach of the same or any other provision hereof.
VIII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Organizer, Organization,
and Organization's members are independent parties and not employees, agents, joint
venturers, or partners of City. Nothing in this Agreement shall be interpreted or construed
as creating or establishing the relationship of employer and employee between Organizer,
Organization, or its members and City or between Organizer, Organization, or its members
and any official, agent, or employee of City. Both parties acknowledge that neither
Organizer, nor Organization, nor Organization's members are employees of City.
Organizer, Organization, and Organization's members shall retain the right to perform
services for others during the term of this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Organizer, Organization,
and Organization's members shall comply with any and all applicable federal, state, and
local laws.
C. Non-discrimination. In fulfilling or exercising any right or obligation under this
Agreement, neither Organizer nor Organization shall discriminate against any person as to
race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or
sensory disability.
D. Entire agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements made
by either party, or agents of either party, whether oral or written, and whether previous to the
execution hereof or contemporaneous herewith. The terms of this Agreement may not be
enlarged, modified or altered except upon written agreement signed by both parties hereto.
E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be in
the courts of Ada County, Idaho.
F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion
of any other remedy.
G. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
H. Successors and assigns. Organization shall not subcontract or assign any of Organization's
obligations under this Agreement that require or that may require their artistic talent or
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 5
EXHIBIT A
CALL TO ARTISTS
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 7
Mleridian Commission
Call for Artists: 2017 INITIAL POINT GALLERY SERIES
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional
artwork as part of the 2017 Initial Point Gallery Series, a series of one-month exhibitions in Initial Point Gallery. Initial
Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open
to the public during City working hours. Initial Point Gallery provides about 100 feet of total wall space for hanging
two-dimensional artwork, and four enclosed display cases for three-dimensional artwork. MAC requests that artists
voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery.
ELIGIBILITY:
Two-dimensional works displayed in Initial Point Gallery must be comprised of professional -quality, ready -to -hang,
original art. Selectees must fill all or half of the gallery. Three-dimensional works may be of any medium, but must fit
within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using
the gallery's equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the
sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general
requirements. Selectees will be required to pay a $35 gallery maintenance fee and enter into an Acceptance
Agreement with the City setting forth specific conditions of display. Selectees and invitees may reapply annually and if
selected again, 75% of the display must be artwork that has not been previously displayed in Initial Point Gallery.
Small, informal groups of 2-4 artists are encouraged to propose an exhibition including all artists' work.
PROPOSAL REQUIREMENTS:
Artists or organizations wishing to display work in the 2017 Initial Point Gallery Series must provide the following
materials and information to MAC via email in order to be considered for selection.
Completed, signed Application It Acknowledgements form;
Letter of intent, including biography of the artist(s) or informational statement regarding organization;
250 -word informational paragraph about the artist or organization (for use in gallery publicity if selected); and
Five (5) digital images representational of the works proposed for display (for organizations, each image must be of
a different artist's work); and
$35 gallery maintenance fee, upon acceptance. (nonrefundable)
Details and forms are available at the City's website, http://www.meridiancity.org or upon request. Limited
assistance producing digital images may be available upon request. Materials submitted will not be returned.
DEADLINE:
To be considered, all proposals must be received by MAC by 5:00 p.m. on Friday, October 7, 2016.
SELECTION PROCESS:
The selection of art for the 2017 Initial Point Gallery Series will be made by MAC. MAC will notify selectees by email.
In evaluating eligible proposals, the following factors will be considered:
Proposal's adherence to the Call for Artists;
Quality of work;
Appropriateness of subject and concept for a functioning government workplace;
Consistency with City policy and community values; and
Contribution to aesthetic and cultural atmosphere of Meridian City Hall.
RESOURCES PROVIDED UPON SELECTION:
Following selection, selectees will be required to pay a $35 gallery maintenance fee and enter into an Acceptance
Agreement with the City setting forth specific conditions of display. The City of Meridian will provide selected artists/
organizations with the following resources:
Volunteers to assist artist/ organization with installing and removing each piece of artwork;
Track system for hanging 2D art and four enclosed pedestals for 3D art;
Space for artist information and/or an information board; and
Limited publicity of the exhibit through City contacts, local media, and other informational forums.
CONTACT MAC: macCmeridiancity.org
EXHIBIT B
ORGANIZATION'S PROPOSAL
ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 9
Meridian Commission
Ann1 irntion Et Acknow(edQments: 2017 INITIAL POINT GALLEKY StKMt i
APPLICANT CONTACT INFORMATION
Check one: ❑ 1 am submitting this application as an individual.
M I am submitting this application for this organization: .
❑ I am submitting this application for an informal group:
Applicant: Chris Peters
Applicant E-mail:
Mailing Address:
Physical Address:
Applicant Phone:
cpetersu sa@g mai I. com
Idaho Gourd Society, 3723 W. Columbia Rd., Meridian, ID 83642
(same as mailing)
Day:
Evening:
Idaho Gourd Society
CeIL: zub-by/-31uz
APPLICATION OVERVIEW:
Check all that apply: ❑ I/we propose to fill one half of Initial Point Gallery with two-dimensional artwork.
❑ 1/we propose to fill the entire Initial Point Gallery with two-dimensional artwork.
B I/we propose to fill 01 02 03 84 of the display cases with 3D artwork
Number of 2D pieces: 0 Average size of 2D pieces: NIA
Number of 3D pieces: 12-20 Average size of 3D pieces: TBD
Proposed title or theme of show:
APPLICATION MATERIALS: All materials must be received via email to mac@meridiancity.org
❑ Completed, signed Application Et Acknowledgements Form. (Informal groups: each artist must sign separate form.)
❑ Biography of artist or informational statement regarding organization, no longer than one 81/2 x 11" page;
❑ A letter of intent, describing:
a. Artist/Organization/Group's vision for and/or theme of the proposed display;
b. Number, dimensions, prices, and medium or media utilized in the works to be displayed;
c. Any publicity that the Artist/Organization/Group plans to undertake if selected; and/or
d. Any atypical issues or challenges regarding hanging or display of the works proposed for display.
❑ Up to five digital images of work representational of the artist's/organization/group's work in .jpg format.
DISPLAY INFORMATION:
Initial Point Gallery is equipped with a track system for hanging two-dimensional artwork. Two-dimensional artwork
will be hung from cables, using hooks, and therefore must be equipped with two D rings (fig. 1) on the side rails on the
back of the frame (fig. 2). The inside of each D ring must allow a space of at least one-quarter inch (t/4") for insertion
of the hooks; any wire constricting this space must be removed. The D rings should be approximately a quarter of the
distance of the total frame height from the top of the frame in order to avoid slanting away from the wall. Wires,
eyehooks, and clip frames may not be used for hanging. Initial Point Gallery also provides four display cases, each with
different dimensions (fig. 3), for displaying three-dimensional artwork.
Eli.wr. tOg wit- Iables
FIG. 2. BACK OF FRAME
4
rx,
FIG. 3. 3D ART DISPLAY CASES
ACKNOWLEDGMENTS:
I, Ron Swank , hereby acknowledge the following stipulations and agree that if this proposal is
selected for display at Initial Point Gallery, such display shalt occur subject to these general terms and conditions, as
well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance
Agreement between myself and the City of Meridian. I specifically acknowledge that:
1NA1 Vl��
A. Before my work will be displayed in Initial Point Gallery, I will be required to pay a�allery
INITIAL maintenance fee via cash, check, or money order, enter into an Acceptance Agreement with the City
of Meridian establishing the specific terms and conditions of the display of the particular works
displayed.
ZB.
If my work is selected for display in Initial Point Gallery, the City of Meridian and its agents will
INITIAL
exercise professional care in handling and securing all artwork displayed in Initial Point Gallery, but
cannot and will not assume liability for any loss or damage.
C.
Any insurance of the artwork displayed in Initial Point Gallery shall be the sole responsibility of the
INITIAL
artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork
displayed in Initial Point Gallery.
1ID.
While artwork displayed in Initial Point Gallery may be passively offered for sale by means of an
TIAL
informational table, board, or handout as provided or allowed by the City of Meridian, no piece
displayed in Initial Point Gallery may have a visible price tag.
E.
While it is intended that each exhibit in Initial Point Gallery will be displayed for a one- to three -
INITIAL
month period, this period may be shortened by the City of Meridian for any reason, without notice to
the artist or organization.
F.
The City may display the work of more than one artist or organization in Initial Point Gallery at any
INITIAL
time, at the City's sole discretion.
�J G.
Artwork submitted for display in Initial Point Gallery must be original works conceived and created
INITIAL
by the artist (or by artist members of the organization or group) submitting this application.
H.
The opening night reception is scheduled by MAC; though a table and minimal staff/volunteer support
INITIAL
will be provided, I understand that I am the host and as such will be primarily responsible for any and
all reception invitations, publicity, refreshments, music, set up, tear -down, and clean-up.
I.
Meridian City Hall is primarily a place of public business and Initial Point Gallery is a public place. The
that
INTIA
City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure
City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel
welcome and comfortable. To this end, only artists and artwork meeting the eligibility standards
described in the Call for Artists and following the terms set forth in the Acceptance Agreement shall be
displayed in Initial Point Gallery.
I do acknowledge and un sfa d each and all of the foregoing stipulations and do agree to these general terms and
conditions...
.
' Print name. Ron Swank
Signatu�
" Parent Signatur
- I Ap licant is Under 18:
1-1 -2017
Date:
To propose an exhibition in Initial Point Gallery, please submit this Application and Acknowledgements form,
completed in full, with the required materials, via e-mail to: mac@meridiancity.org
Thank you for your interest!
Meridian Commission
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 2
Arts & Culture Specialist, passively offer the artwork on display in Initial Point Gallery
for sale. No price shall be displayed on or be proximate to any piece on display in Initial
Point Gallery. City personnel shall not facilitate in any way the sale of Artist’s work; any
transaction related to the sale of artwork shall be handled solely by Artist. Artist
acknowledges the Commission’s request that Artist voluntarily donate to the Commission
twenty percent (20%) of proceeds from any artwork sold due to its display in Initial Point
Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Artist
may remove such artwork from the Gallery, provided that Artist replaces the removed
piece with another piece of artwork within twenty-four (24) hours of such removal.
Artist shall coordinate the removal, replacement, and/or substitution of any and all
artwork with the Arts & Culture Specialist prior to such activity.
III. TIME OF PERFORMANCE .
Artist shall provide services described in this Agreement in a timely manner, as described
herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this
Agreement, and that the failure to timely perform any of the obligations hereunder shall
constitute a default of this Agreement.
IV. INSTALLATION .
A. Coordination with Curator. Prior to the installation, removal, replacement, and/or
substitution of the display in Initial Point Gallery or any portion or component thereof,
Artist shall coordinate any and all such activity with the Gallery Curator. Artist shall be
responsible for contacting the Gallery Curator between April 28, 2017 and May 30,
2017to confirm details regarding the installation, removal, publicity, and promotion of the
exhibit . Artist’s failure to affirmatively contact the Gallery Curator as required by this
paragraph shall constitute a default of this Agreement.
B. Inspection of display. Prior to or after installation, the Arts & Culture Specialist and/or
the City may inspect and/or review the artwork proposed by Artist for display in Initial
Point Gallery to ensure compliance with all criteria set forth in the Call to Artists attached
hereto as Exhibit A , and the Application and Acknowledgements Form attached hereto in
Exhibit B, as well as to ensure that such artwork may be safely and appropriately
displayed in Initial Point Gallery. If the Arts & Culture Specialist or the City concludes
that the display or any portion or component thereof does not meet the criteria set forth in
Exhibits A and B, does not reflect artwork as described and depicted in the Proposal set
forth in Exhibit B , or cannot be safely and/or appropriately displayed in Initial Point
Gallery, the Arts & Culture Specialist or the City may require the immediate removal of
such artwork from Initial Point Gallery. Further, the Arts & Culture Specialist or the City
may require the immediate removal of such artwork from Initial Point Gallery where
such removal serves the best interest of the City.
V. DISPLAY .
A. Original artwork. Artist warrants that any and all artwork provided by Artist for display
in Initial Point Gallery shall be, and is, original work conceived and created by Artist.
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 3
B. Photographs of artwork. City may photograph the artwork displayed in Initial Point
Gallery, as City may desire for purposes of advertising, marketing, and public
information. Where practicable and to the extent of City’s authority, Artist shall be
acknowledged on each such photograph to be the creator of the original subject thereof,
provided that photographic reproductions of artwork shall not be identified as or
represented to be the finished artwork.
C. Use of Artist’s name. Artist hereby conveys to City permission to use Artist’s name for
purposes of advertising, marketing, and public information, without violation of Artist’s
rights of privacy or any other rights Artist may possess under this Agreement, provided
that City shall not use Artist’s logo, if any, for any purpose without the express, written
permission of Artist.
D. Use of City’s name. City hereby conveys to Artist permission to use City’s name for
purposes of advertising, marketing, and public information, without violation of City’s
rights of privacy or any other rights City may possess under this Agreement, provided
that Artist shall not use City’s logo for any purpose without the express, written
permission of the Mayor’s Chief of Staff.
E. Removal of artwork by City. City shall have the right to remove Artist’s artwork from
public display at any time and for any reason. Such removal may be temporary or
permanent in nature. Where such artwork is or is intended to be removed from public
display for longer than forty-eight (48) hours, City shall notify Artist in the manner set
forth herein. While it is intended that Artist’s artwork will be displayed in Initial Point
Gallery for the period set forth herein, this period may be shortened by City for any
reason, without notice to the Artist.
F. Removal of artwork by Artist. Artist shall coordinate with the Arts & Culture
Specialist the removal, replacement, and/or substitution of any and all artwork prior to
such activity, whether such activity is necessary due to the sale of a piece or for any other
reason.
G. Simultaneous display. City may elect to display the work of more than one Artist or
Organization in Initial Point Gallery at any time, at the City’s sole discretion. The
manner and arrangement of the display(s) in Initial Point Gallery shall be determined by
the Arts & Culture Specialist.
VI. INDEMNIFICATION , WAIVER , AND INSURANCE .
A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the
City and any and all of its employees, agents, volunteers, and/or elected officials from
any and all losses, claims, and judgments for damages or injury to persons or property,
and from any and all losses and expenses caused or incurred by Artist or Artist’s servants,
agents, employees, guests, and/or invitees.
B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against
City, including the right of contribution for loss and damage to persons or property
arising from, growing out of, or in any way connected with or incident to Artist’s
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 4
performance of this Agreement, whether such loss or damage may be attributable to
known or unknown conditions, except for liability arising out of the tortious conduct of
City or its officers, agents or employees.
C. Insurance Artist’s responsibility. City shall not provide insurance to cover loss, theft,
or damage of artwork displayed in Initial Point Gallery or to cover any activity
undertaken by Artist in the furtherance of Artists’ rights or obligations described herein.
Insurance of the artwork; of the Artist’s person, property, or interests; and/or of the
Artist’s employees or agents shall be the sole responsibility of Artist. Artist shall obtain
all necessary insurance as may be required in order to protect Artist’s insurable interests
for its rights and obligations described within this Agreement, including, but not limited
to, liability insurance, automobile insurance, worker’s compensation insurance, and/or
insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and
all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for,
transported to, transported from, installed or hung in, and/or displayed in Initial Point
Gallery.
VII. TERMINATION .
A. Termination for cause. If City determines that Artist has failed to comply with or is in
default of any term or condition of this Agreement, violated any of the covenants,
agreements, and/or stipulations of this Agreement, falsified any record or document
required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other
act of misconduct in the performance of this Agreement; or if either Party willfully or
negligently defaults in, or fails to fulfill, its material obligations under this Agreement;
the other Party shall have the right to terminate the Agreement by providing written
notice to the defaulting party of its intent to terminate, and shall specify the grounds for
termination. The defaulting party shall have two (2) calendar days, not including
Sundays or federal holidays, after the other party mails such notice to cure the default. If
the default is not cured within such period, this Agreement shall be terminated
immediately upon mailing of written notice of termination.
B. Termination without cause. City may immediately terminate this Agreement for any
reason at any time without prior notice to Artist.
C. Termination upon death or incapacity of Artist. This Agreement shall automatically
terminate upon the death or incapacity of Artist.
D. Non-waiver. A waiver of any breach or default of any provision of this Agreement shall
not be construed as a waiver of a breach of the same or any other provision hereof.
VIII. GENERAL PROVISIONS .
A. Relationship of Parties. It is the express intention of Parties that Artist is an
independent party and not an employee, agent, joint venturer, or partner of City. Nothing
in this Agreement shall be interpreted or construed as creating or establishing the
relationship of employer and employee between Artist and City or between Artist and
any official, agent, or employee of City. Both parties acknowledge that Artist is not an
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 5
employee of City. Artist shall retain the right to perform services for others during the
term of this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Artist shall comply
with any and all applicable federal, state, and local laws.
C. Non-Discrimination . In fulfilling or exercising any right or obligation under this
Agreement, Artist shall not discriminate against any person as to race, creed, religion,
sex, age, national origin, sexual orientation or any physical, mental, or sensory disability.
D. Entire agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, and whether
previous to the execution hereof or contemporaneous herewith. The terms of this
Agreement may not be enlarged, modified or altered except upon written agreement
signed by both parties hereto.
E. Agreement governed by Idaho law . The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be
in the courts of Ada County, Idaho.
F. Cumulative rights and remedies . All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise,
the exercise of any remedy provided for herein or allowed by law shall not be to the
exclusion of any other remedy.
G. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
H. Successors and assigns. Artist shall not subcontract or assign any of Artist’s obligations
under this Agreement that require or that may require Artist’s artistic talent or expertise.
Artist may subcontract or assign obligations that do not require Artist’s artistic talent or
expertise. All of the terms, provisions, covenants and conditions of this Agreement shall
inure to the benefit of, and shall be binding upon, each party and their successors,
assigns, legal representatives, heirs, executors, and administrators.
I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise
stated in this Agreement, shall be in writing and shall be deemed communicated upon
mailing by United States Mail, addressed as follows:
Artist: City:
Terri Thickstun Hillary Bodnar
1988 W. Teano Drive Arts & Culture Specialist
Meridian ID 83646 33 E. Broadway Ave.
Meridian ID 83642
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 7
EXHIBIT A
CALL TO ARTISTS
Call for Artists: 2017 INITIAL POINT GALLERY SERIES
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional
artwork as part of the 2017 Initial Point Gallery Series, a series of one-month exhibitions in Initial Point Gallery. Initial
Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open
to the public during City working hours. Initial Point Gallery provides about 100 feet of total wall space for hanging
two-dimensional artwork, and four enclosed display cases for three-dimensional artwork. MAC requests that artists
voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery.
ELIGIBILITY:
Two-dimensional works displayed in Initial Point Gallery must be comprised of professional-quality, ready-to-hang,
original art. Selectees must fill all or half of the gallery. Three-dimensional works may be of any medium, but must fit
within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using
the gallery’s equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the
sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general
requirements. Selectees will be required to pay a $35 gallery maintenance fee and enter into an Acceptance
Agreement with the City setting forth specific conditions of display. Selectees and invitees may reapply annually and if
selected again, 75% of the display must be artwork that has not been previously displayed in Initial Point Gallery.
Small, informal groups of 2-4 artists are encouraged to propose an exhibition including all artists’ work.
PROPOSAL REQUIREMENTS:
Artists or organizations wishing to display work in the 2017 Initial Point Gallery Series must provide the following
materials and information to MAC via email in order to be considered for selection.
Completed, signed Application & Acknowledgements form;
Letter of intent, including biography of the artist(s) or informational statement regarding organization;
250-word informational paragraph about the artist or organization (for use in gallery publicity if selected); and
Five (5) digital images representational of the works proposed for display (for organizations, each image must be of
a different artist’s work); and
$35 gallery maintenance fee, upon acceptance. (nonrefundable)
Details and forms are available at the City’s website, http://www.meridiancity.org or upon request. Limited
assistance producing digital images may be available upon request. Materials submitted will not be returned.
DEADLINE:
To be considered, all proposals must be received by MAC by 5:00 p.m. on Friday, October 7, 2016.
SELECTION PROCESS:
The selection of art for the 2017 Initial Point Gallery Series will be made by MAC. MAC will notify selectees by email.
In evaluating eligible proposals, the following factors will be considered:
Proposal’s adherence to the Call for Artists;
Quality of work;
Appropriateness of subject and concept for a functioning government workplace;
Consistency with City policy and community values; and
Contribution to aesthetic and cultural atmosphere of Meridian City Hall.
RESOURCES PROVIDED UPON SELECTION:
Following selection, s electees will be required to pay a $35 gallery maintenance fee and enter into an Acceptance
Agreement with the City setting forth specific conditions of display. The City of Meridian will provide selected artists/
organizations with the following resources:
Volunteers to assist artist/organization with installing and removing each piece of artwork;
Track system for hanging 2D art and four enclosed pedestals for 3D art;
Space for artist information and/or an information board; and
Limited publicity of the exhibit through City contacts, local media, and other informational forums.
CONTACT MAC: mac@meridiancity.org
ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 9
EXHIBIT B
APPLICATION AND ACKNOWLEDGMENTS FORM
discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to
the original Artwork.
C. Copyright. Artist and City agree that the Vinyl Wrap shall constitute a derivative work of the Artwork
with a separate copyright. Artist shall maintain any copyright in the original Artwork. City shall maintain
the copyright of the derivative work and any product or component thereof, including the Vinyl Wrap
created therefrom, which shall belong wholly to the City, and Artist shall not make any claim thereto. As
to the derivative work:
1. Artist expressly waives any and all right, title, or interest in the images or products created using the
derivative work. Artist understands that this waiver includes waivers of the exclusive rights of
reproduction, adaptation, publication, and display.
2. Artist agrees to relinquish and waive any and all rights, title, and interest to the derivative work,
images thereof, or images of any portion thereof, including, but not limited to, the rights afforded
artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101
et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth
in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent
that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act
of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties
created thereunder are expressly waived.
D. Artist is creator of Artwork. Artist warrants and represents that Artist is the sole creator of the Artwork;
and that Artist is the lawful owner of all rights in the Artwork and the content depicted therein.
E. Ownership. City shall own the digital image created from Artwork and any derivative work arising from
a portion or product thereof, including the Vinyl Wrap created therefrom. The installation location(s) of
the Vinyl Wrap created as derivative works from Artwork, if any, will be selected in the City's sole
discretion, and once installed, City or other duly authorized party may modify or remove, or allow
modification or removal of same, in City's sole discretion. Artist specifically waives the right to claim any
remedy concerning the alteration of any image of Artwork or portion thereof for preparation of the
derivative work, including the Vinyl Wrap created therefrom. City shall not be obligated by this
Agreement to install any Vinyl Wrap featuring the digital image of Artwork or any portion thereof.
F. Payment. City shall make total payment to Artist for services rendered pursuant to this Agreement in the
amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to
Artist for any and all services, costs, and expenses related to services performed under this Agreement.
Artist shall be responsible for payment of any and all taxes due and owing for payment received under this
Agreement.
G. Photographs. Artist consents to City's publication and/or use of any photographs or recordings of Artist,
Artwork, derivative works created using Artwork, and/or the Vinyl Wrap for promotional purposes.
II. TERMS AND CONDITIONS
A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement
presents risks, some of which are unknown, and agrees to assume all such risks.
B. Indemnification; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge
City and its agents and employees from and for any and all losses, claims, actions, judgments for damages,
or injury to persons or property and losses and expenses caused or incurred by Artist or City in the course
of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City,
regardless of the manner by which such claim may be brought.
ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 2 of 9
EXHIBIT A
CALL FOR ARTISTS
ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 4 Of 9
Meridian Commission
Call for Artists: TRAFFIC BOX ART IMAGE REPOSITORY
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals of two-dimensional artwork to be added to a repository
of images portraying artwork available for reproduction on a vinyl wrap to be installed on a traffic box in
Meridian. As funding becomes available, MAC and/or a sponsoring partner may select a piece of artwork
represented in the repository to reproduce as a vinyl wrap. A $300 stipend shall be available for artists
whose work is selected for reproduction as a vinyl wrap to be installed on a traffic box, following execution
of, and pursuant to, a written agreement with the City of Meridian and scanning of the original artwork
portrayed in the selected image by City or City's selected vendor.
ELIGIBILITY:
The Traffic Box Art Image Repository is to include original artwork by artists who live or work in Idaho's
Treasure Valley, created using any medium, so long as it can be represented in a high-resolution digital
image without loss of integrity or quality. No artwork will be included in the repository which does not
meet the selection criteria. Artists whose work is selected for reproduction as a vinyl wrap will be required
to enter into a written agreement with the City setting forth specific terms and conditions of inclusion.
Each person may submit up to ten (10) images for consideration; a maximum of two (2) images per person
will be selected for inclusion in the repository.
PROPOSAL REQUIREMENTS:
An artist wishing to submit an image for inclusion in the digital repository must provide the following
materials and information to MAC in order to be considered for inclusion in the digital repository:
• Completed, signed Traffic Box Art Image Repository Application Et Acknowledgements form;
• One-page letter of intent, including biography of the artist, on 8.5x11" sheet of 20 lb., white paper; and
• Up to ten (10) digital images, in .jpg format, of original artwork proposed for inclusion in the digital
repository, on a CD or jump drive; image file names must include artist's last name and artwork title.
Materials submitted will not be returned. E-mailed submissions will not be accepted; materials must be
submitted via U.S. Mail or in-person delivery, addressed to:
Meridian Arts Commission
Attn: Traffic Box Art Digital Repository Proposal
33 East Broadway Avenue
Meridian ID 83642
DEADLINE:
This call shall be open until 5:00 p.m. on Friday, May 1, 2015.
SELECTION PROCESS:
The selection of art for inclusion in the digital repository will be made by MAC. MAC will jury submissions at
its regularly scheduled meetings, as they are received. MAC will notify selectees by letter sent U.S. Mail. In
evaluating eligible proposals, the following factors will be considered:
• Quality of work;
• Appropriateness of subject and concept for a public space;
• Consistency with City policy and community values; and
• Contribution to aesthetic and cultural atmosphere of the Meridian community.
Artwork will be deemed inappropriate which portrays: content which violates copyright or other known legal
ownership interest, profanity, obscenity, indecency, violence, pornography; discrimination on the basis of
race, creed, color, age, religion, gender, sexual orientation, or nationality; defamation or personal attacks.
CONTACT MAC:
Questions regarding this Call for Artists may be sent via e-mail to mac@meridiancity.org.
APPLICATION MATERIALS
ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 6 Of 9
Charles Haman
Traffic Box Letter of Intent
April 23, 2015
To me, the role of an artist is to be a successful non-verbal communicator of
inspiration; to speak loudly the quiet words of thought, emotion, and idea. The role
of an artist is to somehow harness inspiration, rework it into a new and exciting
format that is readily and willingly absorbed by the viewer's heart and mind. The role
of an artist is to remind others of the innate spirit of inspiration that lives in all of us,
whether we realize it or not. Science tells us that energy can neither be created nor
destroyed, it's just always been here. I feel the same way about inspiration.
Inspiration energizes us, empowers us, and helps us come to the realization that the
creative spark is shared by all of us...it does not belong to any certain individual or
group of individuals. During our short time in this world, we all own the spirit of
inspiration collectively. Then we pass it on ... inspiration lives forever. That is our true
link to immortality, through our art, and it is the artist's role to remind us of our own
immortality.
The traffic box project intrigues me on many levels. As I mentioned in my
opening statement, creating a piece of public artwork (i.e., this traffic box), is truly a
link to my own immortality - to our immortality. Whether the piece exists forever or
not, the fact that public eyes witnessed it, even -for a brief moment in time, is simply
glorious. If my artwork elicits a smile from even one member of the society that I live
in, my goal is accomplished. Even more so, I want to communicate, to the public, a
feeling of joy and celebration - pride - for the artwork that exists in our own
community. It is our job as artists to decorate these public places which we all share.
Artist Bio
My name is Charles Haman and I have been creating fine art for more than
twenty-five years. Born in Montana, I apprenticed under the great western artist
Harry Jackson in Cody, Wyoming (Harry Jackson studied under the abstract
expressionist painter Jackson Pollock). As the past Creative Director for an advertising
agency in Billings, Montana, I have worked as a professional graphic designer and
website developer until moving to Boise, Idaho, to become a full-time printmaker,
painter, and sculptor. I am a recent "graduate" of the 2015 Public Art Academy, a
program offered by the Boise City Department of Arts and History. I will receive my
BFA in Visual Art from Boise State University in 2016.
7
Meridian Commission
Application
Et Acknowledgments: TRAFFIC BOX ART DIGITAL REPOSITORY
Applicant:
Charles Haman
E-mail address:
Mailing address:
Applicant phone:
Day: Evening: Cell:
Image title(s):
1. Lord Latte
2. Caffeine Queen
3. Jacked Up
4. New Trout
5. Final Hop
6. Green Flamingo
7. The Dual
8. Gallus
9. Gift Tree
10.Gravity
I hereby acknowledge the following stipulations and agree that if one of the images listed above is selected for
inclusion in the Traffic Box Art Digital Repository, such inclusion shall occur subject to these general terms and
conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written
Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge and agree that:
A. All artwork submitted with this proposal for consideration for inclusion in the digital
INITIAL repository is original work that I myself conceived and created in all respects.
B. Before work represented in the digital repository may be installed as a vinyl traffic box wrap,
DA I will be required to enter into a written agreement with the City of Meridian establishing the
specific terms and conditions of such installation. No entitlement will issue or attach prior to
negotiation and execution of such agreement.
C. Before work represented in the repository may be installed as a vinyl traffic box wrap, I will be
INITIA required to provide the original artwork from which the image was taken. If the original artwork
is no longer in my possession, I will advise the Meridian Arts Commission so that the image may be
removed from the digital repository as a potential option for installation as a vinyl wrap.
D. Upon submission of artwork to the City of Meridian for consideration for inclusion in the
INITIAL digital repository, such submission is a public record, subject to the Idaho Public Records Act.
ou E. Artwork included in the digital repository may be removed from the repository, and/or the
INITIAL repository may be deleted or discontinued, without notice to the artist.
-! F. The City seeks to encourage artistic expression and public dialogue, but must simultaneously
INITIAL ensure that persons of diverse ages and perspectives feel welcome and comfortable in public
spaces. To this end, only artwork meeting the eligibility standards described in the Call for Artists
shall be included in the digital repository.
I acknowledge and understand, and submit my proposal subject to, each and all of these terms and conditions.
Signature: C Date: April 23, 2015
EXHIBIT C
NEW TROUT
ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT PAGE 9 Of 9
Page 1
Memo
To: CJ Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Max Jensen/PM
Date: 02/6/2017
Re: February 14 th 2017 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 14 th City Council Consent Agenda for Council’s consideration.
Approval of Change Order No. 3 to Granite Excavation, Inc. for the “Five Mile Trunk
Relief and Water Line Replacement at 8th Street Park” project for a Not-To-Exceed
amount of $64,331.25.
Recommended Council Action: Approval of Change Order No. 3 to Granit
Excavation for the Not-To-Exceed amount of $64,331.25. This change order is
6.4% of the current contract total.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
E I DIAN�-
Public IDAHO
Works Department
TO: Keith Watts
FROM: Max Jensen
Capital Projects and Facilities Manager
Mayor Tammy de Weerd
City Council Memberso
Keith Bird
Joe Borton
Lukte Cavener
Genesis Milam
Anne Little Roberts
Ty Palmer
DATE: January 26, 2017
SUBJECT: Change Order 3 — Five Mile Trunk Relief and Water Line Replacement at
8"' Street Park With Granite Excavation, Inc. For The Not To Exceed
Amount Of $64,331.25
I. DEPARTMENT CONTACT PERSONS
Max Jensen, Capital Projects and Facilities Manager 489-0344
Mike Pepin, Public Works Deputy Director 489-0355
Warren Stewart, City Engineer 489-0350
Dale Bolthouse, Acting PW Director 546-8244
II. DESCRIPTION
A. Background
The project construction includes work on existing water lines and sewer trunk
line. The existing water line is being replace with a larger pipe to allow for
increased water flow and better fire protection. The exisitng sewer trunk line is
being replaced with a larger pipe to accommodate increased capacity needs.
B. Describe Item
The project scope increased with additional work and time due to unforseen
conditions. By the time the work in the roadways were completed, cold winter
weather conditions prevented the placement of permanent asphalt. Temporary
asphalt was placed to provide the traveling public, and emergency responders, an
approved traveling surface throughout the winter until spring weather is favorable
for permanent asphalt placement. This change order is for the temporary asphalt
placement in the winter and for the removal in the spring to be replaced with
permanent asphalt. A price for maintenance of the temporary asphalt, if required
and approved by the City of Meridian, has been obtained and will be a separate
cost.
Page I of 2
111. IMPACT
A. Fiscal Impacts
Project Costs:
---- ------------------------_----------_--------------'-
� Fiocm] Year 2017
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.
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Project Fundin
,-----------------r------------------------------------''
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60-3440-95080
32,165.62�
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Departmental Approval:
Page 2 of 2
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A+; A
Payment and Performance Bonds Received (Date): Rating: A+
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.3.15.16.Final
NA
Goodstanding C-16558-U-2-4 6/30/2017
I. PROJECT INFORMATION
6/16/2016 6/9/2017
3
FY16 / FY17
5/17/2016 Public Works
Five Mile Trunk Relief and Water Line Replacement at 8th Street Park
V. BASIS OF AWARD
6/7/2016 June 14, 2016
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
February 6, 2017
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
VII. TASK ORDER SELECTION (Project Manager to Complete)
6/16/2016
Award based on Low Bid Highest Ranked Vendor Selected
$64,331 Max Jensen
If yes, has policy been purchased?
Granite Exxcavation
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3490/3590
95000
10366.b
TASK ORDER RFP / RFQ BID
CITY OF MERIDIAN
33 EAST BROADWAY
MERIDIAN, ID 83642
CHANGE ORDER
CHANGE ORDER NO.
3
PROJECT NO.
16-0323
CHANGE ORDER DATE:
1/26/2017
EFFECTIVE DATE:
1/26/2017
CONTRACTOR: Granite Excavation Inc.
PROJECT: Five Mile Trunk Relief and Water Line Replacement at 8th Street Park
The Contractor is hereby directed to make the following changes from the Contract Documents and Plans.
Description of additional work: (attach additional pages if needed)
Place 2.5' temporary asphalt at W. Chateau Ave from NW 11th Ave to 8th Street Park and remove in spring to be replaced with
permanent asphalt.
WHO REQUESTED THE CHANGE Q City ❑ Contractor
WHY IS THE CHANGE NECESSARY
Check all that apply
0 Unforeseen / Hidden Conditions ❑ Scope Change
❑ Error with the Plans and/or Specifications ❑ Other - describe below
Explanation:
Designed plans were based upon record drawings the City received from subdivision developer when subdivision was developed.
The field location of the existing water main was not as what was depicted on the record drawings.
REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK
Check all that apply
0 The work is in the area of the original contract and a conflict with the on-site contractor is probable and
would make coordination of work difficult and bidding unreasonable.
Time is of the essence and bidding would require the contractor to stop work and the City would face
costly standby fees therefore making bidding disadvantageous
❑ Emergency Work to correct unsafe conditions.
❑ Other - describe below
Explanation: (attached additional pages If needed)
Page 1 of 2
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $815,927.38
Original Contract Times: 150
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 0 to No. 2
No. 0 to No. 1
Note change order numbers here $109966.77
r
Note change order numbers here 38
days
n er e r amoun m e anpes here
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$64,331.25
44
days
Enter do ler amount of [his chamgo order
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$174,298.02
82
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$990,225.40
232
days
APPROVED: (City Purchasing Manager)
ACCEPTED: (Contractor)
By: Keith Watts
By: 2/
Date:
Date:
RECOMMENDED: (City ProjectManager)
DATE APPROVED BY COUNCIL (If required)
�J
By. , V �� ��
NO SIGNATURE REQUIRED
Date:
DATE
METHOD OF COST DETERMINATION I COST ANALYSIS OR VERIFICATIO
Cost Breakdown Report from Contractor
Budget Available (Attach Report)
Budget Information: Budget FY
Date Submitted to Clerk for Agenda:
(Purchase Order No.
Purchasing Use Only
Date Issued:
Page 2 of 2
Amendment:
Approval Date:
CitY Of l.!ari.{ian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3490 - water Construction Projects
60 - Enterpriae Eund
From 1,0/t/20L6 Through 9/30/20L7
Percent of
9s000
103 66.b
10445 . a
10520.b
10570
10514.a
1057J . a
10618.a
10708. a
Carr. . .
Capital Outlay
Service Line/Main
RepI acement
Five Mile Trunk Relief and
Water Line Replacement at
Bth Str
Waier Main Replacement
Heidi Place W Kimra to
End
Waterline Replacement W
EIrn Pl , N Linde r to End
Ccnstru
Waterline Replacement, S
Rose Cir. - SW 1st St. to
SV{ 1st
Waterline Replacement W.
Washington, W. Carlton
Wacer and Sewer Line
Replacement E. Pine Ave
Meridian Rd
Sewer Line Replacement
West Washingcon St NW
4th to NW 1
Water Main Replacement
Pi ne Ave NW 1st to NW 3
De s ign
Carryforward
Total Capital Out1ay
TOTAL EXPENDITURES
Budget with
Amendment s
699 , 999 .96
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
490,920 .L2
190
L,L90,920.08
Current Year
ActuaI
0.00
105,370.94
!3,266.00
(6,t43.85)
35,240.00
40 ,207 . 00
24, 498 . 90
9,000.00
49,155 . 00
210,593.99
Budget Budget
Remaining Remaining
699 , 999 .96
(105,310.94)
(13,266.00)
6,143 . B5
(35,240.00)
(40 ,207 . 00 )
(24 , 498. 90 )
(9,000.00)
(49,155.00)
490 , 920 .72
920 , 326 .09
920 , 326 .09
100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
00.00%
11 .29%
11 .28%
Date: 2/ 6/71 04:10:48 PM Page: 1
1 920 .08
1
city of, l{eridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3590 - I{w Construction Projects
50 - Enterlrliae E\lnd
Erom L0/T/2016 Through 9/30/2O1'l
9s000
10515.d
1057'7.a
10618. a
10716.a
!0121.A
Carr. . .
CapitaL Cutlay
Servi-ce Linelltain
Repl acement
NW 2nd Street Water and
Server Line Replacement
Constructio
Water and Sewer Line
Replacement E. Pine Ave
Meridian Rd
Sewer Line Replacement
West Washington St NW
4th to NW 1
E Williams st Sewer Main
Replacement
Sewer Main Replacement NW
1st Street Design
Carryforward
Tota1 Capital Outlay
TOTAL EXPENDITURES 2,881,093.20 98, 050 . 10
0.00%
0.00%
1,381,093.20
0.00%
0.00%
100.00%
2,183,043.r0 96.60%
2,783,043.10 96.60%
Budget with
Amendments
1,500,000.00
0.00
0.00
0.00
0.00
0.00
1.381,093.20
2 ,88 1, 0 93 .20
Current Year
Actual-
Budge t
Remaining
Percent of
Budget
Remaining
0.00
6,150.00
43,417.10
3, 050 . 00
L7,978.00
32,855.00
0.00
1, 500, 000 . 00
(6,750.00)
(43, 411 . 10 )
(3,050.00)
(11,978.00)
(32,855.00)
100.00%
0.00%
98,0s0.10
Datez 2/6/11 04:09:40 PM Page: 1
Page 1
Memo
To: C.J Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Emily Skoro
Date: 2/7/2017
Re: February 14 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 14 th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10704.A to Mountain Waterworks for the “BOISE RIVER
OUTFALL PUMP STATION DESIGN” project for a Not-To-Exceed amount of
$145,690.00.
Recommended Council Action: Award of Task Order 10704.A to Mountain
Waterworks for the Not-To-Exceed amount of $145,690.00
Thank you for your consideration.
City of Meridian
Purchasing Dept.
r
E IDIANPublic
Department
Works :S21
TO: Keith Watts
FROM: Garrick Nelson
Staff Engineer I
DATE: December 19, 2016
Mayor Tammy de Weerd
City Council Memberso
Keith Bird
Joe Borton
Luke Cavener
Genesis Milam
Anne Little Roberts
Ty Palmer
SUBJECT: TASK ORDER 10704 WITH MOUNTAIN WATERWORKS, INC.
PURSUANT TO THE MASTER AGREEMENT CATEGORY 2A,
APPROVED OCTOBER 1, 2016, FOR THE WRRF BRO PUMP STATION,
SEAL WATER PUMP STATION, AND NPW PUMP STATION DESIGN
FOR A NOT -TO -EXCEED AMOUNT OF $145,690.00.
I. DEPARTMENT CONTACT PERSONS
Garrick Nelson, Staff Engineer
489-0358
Clint Dolsby, Asst. Staff Engineer
489-0341
Warren Stewart, City Engineer
489-0350
Dale Bolthouse, Interim PW Director
985-1257
II. DESCRIPTION
A. Background
The Boise River Outfall (BRO) was constructed in 1976 as part of the initial
Wastewater Resource Recovery Facility (WRRF) construction. It is used to pump
plant effluent to the Boise River Outfall and/or feed the reclaimed water
production facility. In addition, seal water is required throughout the WRRF to
lubricate mechanical seals on pumps. As the WRRF has expanded, the current
capacity of the seal water system will soon be exceeded. The original pumps are
still in service and have reached the end of their useful life. The current seal
water pump station location is needed to accommodate the expansion of the
headworks facility. The relocation of the seal water pump station needs to occur
before the headworks construction is underway in summer 2017. The plant's Non -
Potable Water (NPW) supply (process water) used throughout the facility is also
pumped from the BRO. The block building that houses the pumps and electrical
equipment needs to be expanded to meet current building codes and is also in
need of repair due to settlement.
Page 1 of 2
B. Proposed Project
A technical memo was drafted which evaluated the feasibility of alternatives for
the replacement of the aging pump station equipment with high efficiency pumps
and motors and repair and expansion of the existing block building. Various
options and alternatives were explored within the memo to determine the most
cost effective replacement solution. An alternative was selected based on analysis
and input by City staff to relocate the existing seal water pump station to the
digester control building, upgrade pumps and electrical control equipment within
the NPW pump station and repair the block building. A small expansion of the
building will be included to house the new electrical equipment to meet current
building codes.
III. IMPACT
I:1
10
Fiscal Impacts
Funding is available in the BRO Pump Station Enhancement for this task order.
The value of the task order with Mountain Waterworks, Inc. is $145,690, with
$1,150,000 in current funding available in the account.
Project Costs:
Fiscal Year 2017
Total Project Cost $145,690.00
Project Funding
Fiscal Year Account Code / Codes
Available Funding 3590-96152 $1,150,000.00
Total Funding Required $145,690.00
Time Constraints
Design needs to proceed as soon as possible to mitigate any impacts to the
headworks construction and coordination of removal and relocation of the
existing seal water pump station. Design is scheduled to be complete by the end
of February in advance of the headworks construction. Approval of this task order
in a timely manner will ensure oth pr 'acts remain on schedule.
Departmental Approval:
Page 2 of 2
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A++
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
Goodstanding N/A N/A
I. PROJECT INFORMATION
2/7/2017 3/16/2017
N/A
2017
12/19/2016 Public Works
WRRF Reuse, Non-Potable Water & Seal Water Pump Station Design Task Order
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
10/1/2016
February 7, 2017
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Clint Dolsby 12/19/2016
VII. TASK ORDER SELECTION (Project Manager to Complete)
Mountain Waterworks has completed previous survey and design work in this area of the Wastewater Resource Recovery Facility (WRRF). Having the prior survey data and plan
setup will save the City money on this design task order. The fee for this project is within the expected value for the scope of work provided and the estimated cost in the
enhancement. This project is critical due to the impacts to the seal water pump station with the headworks project set for construction in Spring 2017.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
$145,690 Garrick Nelson
If yes, has policy been purchased?
Mountain Waterworks
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3590
96152
10704
TASK ORDER
2A
RFP / RFQ BID
TASK ORDER NO. 1O7O4.A
Pursuant to the
IVASTER AGREEIVENT FOR PROFESSIONAL SERVICES
BETWEEN
clTY oF MERIDIAN (OWNER) AND MOUNTATN WATERWORKS, !NC. (ENGINEER)
This Task Order is made this 14th day of February 2017 and entered into by and between
the City of tr/eridian, a municipal corporation organized under the laws of tne State of
ldaho, hereinafter referred to as "City", and accepted by IMOUNTAIN WATERWORKS,
lNC.. hereinafter referred to as "Engineer" pursuant to the mutuat promises, covenant and
conditions contained in the JVlaster Agreement (category 2a) between the above
mentioned parties dated October 1,2014. The Project Name for this Task Order is as
follows:
BOISE RIVER OUTFALL PUMP STATION DESIGN
PROJECT UN RSTANDING
The Engineer's scope of services, time of completion, and compensation shall be as set
forth herein. This Task Order is for professional engineering services to assist the City
with preparing bid documents to construct a new seal water pump station and
modifications to the existing reuse and non-potable water (NPW) pumping systems at the
City's WRRF.
SCOPE OF WORK
Engineer will prepare design documents suitable for bidding and construction of the
referenced project. As described in the Reuse, Non-Potable Water, and SealWater Pump
Stations evaluation memo, each of these facilities arc in need of repair andlor
replacement to serve the utility needs of the WRRF.
The Seal Water Pump Station is undersized, does not provide adequate system
operational pressure, and requires relocation for installing a new influent pipeline for the
headworks expansion project. A new skid mounted seal water pump station is planned to
be installed in the existing North Digester building. After the new pumping system is
operational, the existing seal water system will be removed.
The Boise River Outfall (BRO)/reuse Pump Station building was built as part of original
WRRF construction in the late 1970's. The facility previously was used to pump treated
Task Order 1O7O4.a Boise River Outfall Pump Station Design Page 1 of 4
Mountain Waterworks, lnc.
effluent to the Boise River, but has been repurposed to feed the City's reuse storage
tanks. Currently, there are three 2,300 gallon per minute (gpm) capacity vertical turbine
pumps and one 800 gpm submersible pump available to convey water to the re-use
system. Only one pump operates at a time for re-use supply.
It appears the Reuse Pump Station building has experienced settlement, resulting in
moderate cracking in the concrete slab on grade and CMU building. The mechanical
(isolation and automatic valves) and electrical equipment within the facility are outdated,
have caused excessive maintenance issues, and require replacement for safe and
reliable service.
Two 950 gpm submersible pumps currently provide NPW for the WRRF. The pumps are
located within the Reuse Pump Station wet well. Operators have identified several issues
associated with the NPW system, including lack of flow measurement, limited redundancy
and difficulty removing and maintaining pumps. Additionally, to supply adequate NPW for
the plant expansion project, it is recommended to replace the existing submersible pumps
with higher capacity and more efficient pumps.
Engineer and the City reviewed the project evaluation memo and it was decided to replace
the existing NPW pumps with new verticalturbine pumps within the Reuse Pump Station,
including new mechanical, electrical, and instrumentation equipment. A building
extension will be constructed to house the new electrical equipment. The existing building
will also be underpinned to prevent further settlement and distress.
Engineer shall perform the following tasks as part of this work effort.o Prepare 90% review documents for City approval.o Prepare final bid documents for construction.o Assist with answering questions during bidding.. Provide construction oversight and coordination with other consultants.. Respond to questions during construction.. Complete final walk through and project acceptance.
Project deliverables include :
o Draft bid documents (90%) for City review and approvalo Final bid documents constructiono [Veeting notes and project as-builts/final acceptance. Updated O&M manual inserts for the pumping systems
The anticipated schedule is as follows:
o Draft bid documents to City - within 50 days of receipt of Notice to Proceed. Final bid documents to City- within 25 days of receiving City commentso Bid schedule - approximately 30 days. Construction schedule - approximately 120 days
Task Order 10704.a Boise River Outfall Pump Station Design
lvlountain Watenrvorks, I nc.
Page 2 of 4
Purchasing Approval
BY
KEIT , Purchasing [Vanager
BY
W
2 7
City Project [Vlanager:
Garrick Nelson
Task Order 10704.a Boise River Outfall Pump Station Design
Mountain Watenruorks, Inc.
Dated L t
, City Engineer
Page 4 of 4
IDSOS Viewing Business Entity
Page I of 2
IDAHO SECRETARY OF STATE
Viewing Business Entity
Lawerence Denney, Secretary of State
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MOUNTAIN WATERWORKS, INC.
PO BOX 9906
BOISE, ID 83707
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING 23 Jun 2011
State of Origin: IDAHO
Date of 17 Mar 2004
Origination/Authorization:
Initial Registered Agent: TIMOTHY L FARRELL
1161 W RIVER ST
SUITE 130
BOISE, ID 83702
Organizational ID / Filing C153668
Number:
Number of Authorized Stock 1000
Shares:
Date of Last Annual Report: 24 Jan 2017
Annual Report Due: Mar 2018
Original Filing:
Filed 17 Mar 2004 INCORPORATION
Amendments:
Amendment Filed 23 Jun REINSTATEMENT
2011
Amendment Filed 23 Jun NAME CHANGED
2011 TO MOUNTAIN
WATERWORKS,
INC.
Annual Reports:
Report for year 2017 ANNUAL REPORT
Report for year 2016 ANNUAL REPORT
Report for year 2015 ANNUAL REPORT
Report for year 2014 ANNUAL REPORT
Report for year 2013 ANNUAL REPORT
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Report for year 2012 ANNUAL REPORT
Report for year 2012 CHANGE
ADDRESS
Report for year 2012 CHNG
RA/RO
Report for year 2011 REINSTATEMEN
Report for year 2010 ANNUAL REPORT
Report for year 2009 ANNUAL REPORT
Report for year 2008 ANNUAL REPORT
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ADDRESS
Report for year 2007 ANNUAL REPORT
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REPORT
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REPORT
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Page 1
Memo
To: C.J Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Kathi Buttars
Date: 2/8/2017
Re: February 14 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 14 th City Council Consent Agenda for Council’s consideration.
Approval of Professional Services Agreement to Infor US for the “MACP & PACP
Configuration” project for a Not-To-Exceed amount of $18,180.00.
Recommended Council Action: Award of Professional Services Agreement to
Infor US for the Not-To-Exceed amount of $18,180.00
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Infor Services Work Order Short Form Agreement (US Nov 2012) Page 1 of 4
Services Work Order
Short Form Agreement
This Services Work Order Short Form Agreement (the “Work Order”) is between Infor (US), Inc. (“Infor”) and Licensee (as
referenced below) and sets forth the terms by which Infor agrees to provide Licensee with software-related services as described
herein or related hereto (“Services”) and Licensee agrees to pay for such Services.
Licensee City of Meridian, ID
Effective date of this Work Order
(the Work Order Date)
As of last party signature
Work Order Number COMIDMACP12142016
Prepared by Larry Clevenstine
Approved by Brett Rogers
Project Name MACP & PACP Configuration
Objective Configuration of MACP and PACP within Infor Public Sector (Hansen)
Project Scope Infor Services will create NASSCO (National Association of Sewer Service Companies) PACP (Pipeline Assessment Certification Program) and
MACP (Manhole Assessment Certification Program) inspections to meet the NASSCO Version 7 Standard. This will include the following:
Addition of new fields
Addition of new code entries
Addition of new Observations
Addition/Modification of Index/Rating formulas
Infor Services will deliver these new inspection types in a IPS Standards instance and will assist the city in applying the n ew inspections against
their Test and Production instances of IPS.
Consulting services to complete the v7 MACP configuration to include:
150+ Manhole Inspection fields
Condition Fields
Pipe Connection Fields
36 Code Lists
150+ Condition Codes
20 New Indexes
New Quick Rating
44 New Component Grade Values
200+ Component Grade Values
Consulting to complete v7 PACP configuration to include:
65+ Inspection Fields
Condition Fields
14 Code Lists
220+ Condition Codes
Grade Values for 220+ codes
Addition of Levee/Dam Codes/Grades
21 Indexes
Quick Rating
Project Deliverables
Complete configuration as per Project Scope
Project Assumptions
- Services will be provided remotely.
- Consulting time will be delivered as Time and Materials, and does not include travel and living expenses nor travel time.
- No travel and living expenses for Infor resources will be billed since the services will be conducted remotely.
- An Infor Project Manager will be engaged during the implementation of this project and involved up until the project closeout. Project
Management services will be delivered as a Time and Materials component to this engagement and will focus on the coordination and
scheduling of resources, management of an issue log, will provide budget reporting, and will provide overall oversight to Inf or’s deliverables
while mitigating risks through the engagement.
- All fees represented in this proposal are in U.S. Dollars.
- In the event that the scope is to be exceeded Infor will notify Licensee and will only perform the additional scope tasks pursuant to a written
change order that has been discussed and agreed to by Licensee and Infor.
DocuSign Envelope ID: F7ACA60B-D7FF-4FA6-B40A-C91F6CC34FED
Infor Services Work Order Short Form Agreement (US Nov 2012) Page 2 of 4
Project Exclusions
Anything not listed in Project Scope above will be considered as outside the Scope of this project.
Infor Responsibilities
Provide consulting resources to complete work listed in Project Scope.
Licensee Responsibilities
- Provide access to systems and personnel so that the Infor Consultant can complete work listed in Project Scope.
- Licensee will be responsible for all testing and verification of all functionality.
Service Fee Estimate
*All amounts are in US Dollars unless otherwise specified
Estimated time and costs listed in this
Work Order represent an estimate only. Actual project time and cost may vary from the estimates provided. Where a substantial
variation from this Work Order is foreseen, both parties must agree in writing to the additional work and amend this Work Order
accordingly. All Services are provided on a time and materials basis and are billed bi-weekly. Billing and payment are not dependent
or conditioned on delivery of deliverables contemplated herein or any other deliverables. Travel and living expenses are not included
in the rates or estimated fees stated herein. Such travel and living expenses are in addition to such fees. Travel time to a nd from
Licensee’s site will be billed at $90/hour Overtime rates of 150% of the quoted rate apply for after hours and weekend work. “After
hours work” is defined as services performed between 8:00 p.m. and 6:00 a.m. “Weekend work” is defined as services performed
between 8:00 p.m. Friday and 6:00a.m. Monday. Holiday rates of 200% of the quoted rate apply for all holiday work. Infor will not bill
for, or provide services hours in excess of what is listed in the table above without a mutually executed Change Order outlin ing
specific and agreed upon changes in scope and/or budget. Licensee’s approval of such Change Order would not be unreasonably
withheld, conditioned or delayed.
LOCATIONS
Services may be provided at the facilities of Infor or its contractors, or at the Licensee sites listed below. A minimum of ½ day (4 hours)
will be charged for all work at the Licensee’s facilities. Remote services provided via phone, facsimile or remote access to Licensee’s
site will be charged at the standard hourly rate
Licensee Site Address:
33 East Broadway Ave
Meridian, ID 83642
PAYMENT
Infor will invoice Licensee for all services and applicable charges on a bi-weekly basis, as Infor renders the services or Licensee
incurs the charges, as applicable. Licensee is responsible for paying all applicable taxes. Licensee will pay each Infor invoice
within fifteen (30) days of the date of invoice.
CONFIDENTIALITY
The Recipient will not disclose to any third party, or make any use of the Discloser’s Confidential Information. The Recipient will
use at least the same standard of care to maintain the confidentiality of the Discloser’s Confidential Information that it us es to
maintain the confidentiality of its own Confidential Information, but in no event less than reasonable care. The non-disclosure and
non-use obligations hereunder will remain in full force with respect to each item of Confidential Information for a period of ten (10)
years after Recipient’s receipt of that item. However, Licensee’s obligations to maintain software as confidential will survive in
perpetuity. “Discloser” means the party providing Confidential Information to the Recipient. “Recipient” means the party receiving
Confidential Information from the Discloser. “Confidential Information” means non-public information of a party to this Agreement
that is identified as or would be reasonably understood to be confidential and/or proprietary. Confidential Information does not
include information that: (i) is or becomes known to the public without fault or breach of the Recipient; (ii) the Discloser regularl y
discloses to third parties without restriction on disclosure; (iii) the Recipient obtains from a third party without restrict ion on disclosure
and without breach of a non-disclosure obligation; or (iv) is independently developed by the Recipient without access to Confidential
Information.
TERM AND TERMINATION
If either party materially breaches any obligation in this Work Order, and fails to remedy such breach within thirty (30) days of
receipt of written notice of such breach, the other party may terminate this Work Order. Upon termination of this Work Order by
either party, Infor will discontinue the provision of all Services and Licensee will promptly pay Infor for all Services rendered through
the effective date of such termination. Termination of this Work Order will not release either party from making payments whi ch
may be owing to the other party under the terms of this Work Order. All obligations relating to non-use and non-disclosure of
Confidential Information, limitation of liability, and such other terms which by their nature survive termination, will survive termination
of this Work Order.
Resource Role Estimated [Hours/Days] [Hourly/Daily] Rate Estimated Fee
ICS Consultant Sr. 80 Hours $215/Hour $17,200
ICS Project Manager 4 Hours $245/Hour $980
$
$
$
$
$
Total* 84 Hours $18,180
CURRENCY: US DOLLARS
DocuSign Envelope ID: F7ACA60B-D7FF-4FA6-B40A-C91F6CC34FED
Infor Services Work Order Short Form Agreement (US Nov 2012) Page 4 of 4
SERVICES ENGAGEMENT SET UP – INTERNAL USE ONLY
Engagement Manager:
CLARITY USERS
Time Approver:
Alternate Approver:
Item Class: Product:
CHANGEPOINT USERS
Expense & Alternate Approver:
Customer Acct #: RHQ/Business Unit:
Customer Type: Billing Office:
Region/Vertical: Location State (Work Performed):
Item Class: Product:
DocuSign Envelope ID: F7ACA60B-D7FF-4FA6-B40A-C91F6CC34FED
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
Goodstanding N/A N/A
I. PROJECT INFORMATION
Requested 2/7/17
N/A
2/7/2017 Public Works
Configuration of MACPC and PACP within Infor Public Sector
V. BASIS OF AWARD
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
Professional Services
February 7, 2017
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
VII. TASK ORDER SELECTION (Project Manager to Complete)
N/A
Award based on Low Bid Highest Ranked Vendor Selected
$18,180 Kathi Buttars
If yes, has policy been purchased?
Infor US
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3500
55000
TASK ORDER RFP / RFQ BID
IDSOS Viewing Business Entity
Page I of 2
IDAHO SECRETARY OF STATE
Viewing Business Entity
Lawerence Denney, Secretary of State
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INFOR (US), INC.
13560 MORRIS ROAD,
SUITE 4100
ALPHARETTA, GA 30004
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING
State of Origin: DELAWARE
Date of 12 Mar 2012
Origination/Authorization:
Initial Registered Agent: C T CORPORATION SYSTEM
921 S ORCHARD ST STE G
BOISE, ID 83705
Organizational ID / Filing C194033
Number:
Number of Authorized Stock
Shares:
Date of Last Annual Report: 23 Feb 2016
Annual Report Due: Mar 2017
Original Filing:
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Amendments:
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Amendment Filed 31 Aug NAME View Image (PDF format) View
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INFOR (US),
INC.
Annual Reports:
[ Help Me Print/View TIFF ]
Report for year 2016 ANNUAL REPORT View Document Online
Report for year 2015 ANNUAL REPORT View Document Online
Report for year 2014 ANNUAL REPORT View Document Online
Report for year 2013 ANNUAL REPORT View Document Online
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Page 2 of 2
Comments, questions or suggestions can be emailed to: sosinfo@sos.idaho.gov
https://www.accessidaho.org/public/sos/corp/C 194033.htm1 2/7/2017
E IDIAN
*
,
Public
IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: January 19, 2017
Mayor Tammy de Weerd
City Council Memberfe
Joe Borton
Keith Bird
Genesis Milam
Luke Cavener
Ty Palmer
SUBJECT: Discussion of resolution accepting all of Volume 1 and the City's section of the
Volume 2 within the Ada County Hazard Mitigation Plan- to be included as a
Department Report for City Council agenda for February 14, 2017.
I. DEPARTMENT CONTACT PERSONS
Kyle Radek, Asst. City Engineer 489-1343
Warren Stewart, Engineering Manager 489-1350
Dale Bolthouse, Interim PW Director 489-1325
BACKGROUND
Hazard Mitigation Planning for the Ada County Planning Area:
In July of 2015, a coalition of Ada County planning partners embarked on a planning process to
prepare for and lessen the impacts of specified natural hazards. Responding to federal mandates
in the Disaster Mitigation Act of 2000 (Public Law 106-390), the partnership was formed to pool
resources and create a uniform hazard mitigation strategy that can be consistently applied to the
defined planning area and used to ensure eligibility for specified grant funding sources.
The 20 member planning partnership involved in this program includes Ada County, six Cities,
and 13 special services districts. The planning area for the hazard mitigation plan encompasses
all of Ada County and the portion of Canyon County where Flood Control District #10 has
jurisdictional authority. The result of the organizational efforts has been to update the
multi -agency, multi -hazard mitigation plan that is approved by both Federal Emergency
Management Agency (FEMA) and the Idaho Office of Emergency Management (IOEM).
Mitigation is defined in this context as any sustained action taken to reduce or eliminate long-
term risk to life and property from a hazard event. Mitigation planning is the systematic process
of learning about the hazards that can affect the community, setting clear goals, identifying
Page I of 3
appropriate actions and following through with an effective mitigation strategy. Mitigation
encourages long-term reduction of hazard vulnerability and can reduce the enormous cost of
disasters to property owners and all levels of government. Mitigation can also protect critical
community facilities, reduce exposure to liability, and minimize post -disaster community
disruption.
The hazard identification and profiling in the hazard mitigation plan addresses the following
hazards considered to be of paramount importance within the Ada County planning area.
1. Dam Failure
2. Drought
3. Earthquake
4. Flood
5. Landslide and Other Mass Movements
6. Severe Weather
7. Volcano (Ash Fall)
8. Wildfire
Ada County Emergency Management (ACEM) secured funding for developing the hazard
mitigation plan and was the lead coordinating agency for this multi jurisdictional effort. All
participating local jurisdictions have been responsible for assisting in the development of the
hazard and vulnerability assessments and the mitigation action strategies for their respective
jurisdictions and organizations. The plan presents the accumulated information in a unified
framework to ensure a comprehensive and coordinated plan covering all planning partners within
the Ada County Planning Area. Each jurisdiction has been responsible for the review and
approval of their individual sections of the plan.
The plan was prepared in accordance with the Idaho Office of Emergency Management Local
Hazard Mitigation Plan and Flood Mitigation Plan preparation guidelines. Additionally, the plan
has been aligned with the goals, objectives and priorities of the State's multi -hazard mitigation
plan and flood mitigation plan.
A 15 member Hazard Mitigation Steering Committee (HMSO) composed of representative
stakeholders was formed early in the planning process to guide the development of the Plan. In
addition, citizens were asked to contribute by sharing local knowledge of their individual area's
vulnerability to natural hazards based on past occurrences. Public involvement has been solicited
via a multi -media campaign that included public meetings, web -based information,
questionnaires and progress updates via the news media.
Why adopt this Plan?
Once the hazard mitigation plan is adopted by all of the jurisdictional partners and approved by
FEMA, the partnership will collectively and individually become eligible to apply for hazard
mitigation project funding from the Pre -Disaster Mitigation Grant Program (PDM), Flood
Mitigation Assistance and the Hazard Mitigation Grant Program (HMGP).
What is the Pre -Disaster Mitigation grant program?
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The PDM is a competitive grant program that provides funds to State, Tribal, and local
governments for pre -disaster mitigation planning and projects primarily addressing natural
hazards. Cost -Effective pre -disaster mitigation activities reduce risk to life and property from
natural hazard events before a natural disaster strikes, thus reducing overall risks to the
population and structures, while also reducing reliance on funding from actual disaster
declarations. Funds will be awarded on a competitive basis for mitigation planning and project
applications intended to make local governments more resistant to the impacts of future natural
disasters
What is the Hazard Mitigation Grant Program?
Authorized under Section 404 of the Stafford Act, the HMGP administered by FEMA provides
grants to States and local governments to implement long-term hazard mitigation measures after
a major disaster declaration. The purpose of the program is to reduce the loss of life and property
due to natural disasters and to enable mitigation measures to be implemented during the
immediate recovery from a disaster.
Where do we go from here?
Upon adoption of Volume I and our jurisdictional Annex and the appendices of Volume II of the
Ada County Multi -Hazard Mitigation Plan (ACMHMP) and subsequent approval of said plan by
IDEM and FEMA, the City will be eligible to apply for specified grants. The grant funds are
made available to states and local governments and can be used to implement the long-term
hazard mitigation measures specified within the City's annex of the ACMHMP before and after a
major disaster declaration. The ACMHMP is considered a living document such that, as
awareness of additional hazards develops and new strategies and projects are conceived to offset
or prevent losses due to natural disasters, the ACMHMP will be evaluated and revised on a
continual 5 year time frame.
RECOMMENDED COUNCIL ACTION:
Discussion of ACMHMP and adoption at an upcoming meeting.
Approved for Council Agenda:
arren
Page 3 of 3
Hazard mitigation is the use of long-term and short-term policies, programs, projects, and other activities to
alleviate the death, injury, and property damage that can result from a disaster. Ada County and a partnership of
local governments within the County, led by Ada County Emergency Management (ACEM), have developed the
2016 Ada County Multi -Hazard Mitigation Plan to reduce risks from natural disasters. The plan complies with
federal Disaster Mitigation Act hazard mitigation planning requirements and establishes eligibility for funding
under Federal Emergency Management Agency (FEMA) grant programs. Participating planning partners are
listed in Tables ES -1 and ES -2.
Ada County
Doug Hardman
City of Eagle
Mike Williams
City of Kuna
Mike Borzick
Citv of Star
Chad Bell
: ity of Boise Romeo Gervais
3arden City John Evans
'ity of Meridian Kyle Radick
Ada County Highway District
Tim Nicholson
Kuna Rural Fire District
Terry Gammel
Star Joint Fire Protection Dist.
Greg Timinsky
Whitney Fire protection District
Rem Ross
Eagle Sewer District
Lynn Moser
Independent School District of Boise City #1
Mike Munger
Flood Control District #10
William C. Clavton
Eagle Fire District
Mike Winkle
N. Ada County Fire & Rescue
Michael Irvin
Star Sewer & Water District
Hank Day
Drainage District #4 -
Mike Dimmick
Joint School District #2
Spencer McClean
Greater Boise Auditorium District
Patrick D. Rice
Ada County and a group of planning partners prepared an initial hazard mitigation plan that was approved by
FEMA in 2006. Federal regulations require updates of hazard mitigation plans on a 5 -year cycle to reevaluate
recommendations, monitor the impacts of actions that have been accomplished, and determine if there is a need to
change the focus of mitigation strategies. A jurisdiction covered by a plan that has expired is no longer in
compliance with the federal requirements for hazard mitigation planning.
To meet the federal requirements for updating plans, the 2006 plan was comprehensively updated in 2011. The
2011 update represented a significant enhancement of the 2006 plan in content, scope and coverage. The 2016
Ada County Multi -Hazard Mitigation Plan represents an update of the 2011 plan.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
Updating the plan consisted of the following phases:
Phase 1, Organize Resources—A planning team was assembled for the plan update, consisting of staff
from ACEM and a technical consultant. The team conducted outreach to establish the planning
partnership. A 17 -member steering committee was assembled to oversee the plan update, consisting of
planning partner staff, residents, and other stakeholders in the planning area. Coordination with other
local, state and federal agencies involved in hazard mitigation occurred throughout the plan update
process. This phase included a review of the existing plan and existing programs that may support hazard
mitigation actions.
Phase 2, Update the Risk Assessment—Risk assessment is the process of measuring the potential loss
of life, personal injury, economic injury, and property damage resulting from natural hazards. This
process assesses the vulnerability of people, buildings and infrastructure to natural hazards. Risk
assessment models were enhanced with new data and technologies that have become available since
2004. Planning partners used the risk assessment to rank risk and to gauge the potential impacts of each
hazard of concern on their jurisdiction. The risk assessment included the following:
➢ Hazard identification and profiling
➢ Assessment of the impact of hazards on physical, social and economic assets
➢ Vulnerability identification
➢ Estimates of the cost of potential damage.
Phase 3, Engage the Public—The planning team implemented a public involvement strategy developed
by the Steering Committee. The strategy included staffing public events where members of the planning
team presented the risk assessment and the draft plan, presentations at various events and to community
groups, a hazard mitigation survey, an ACEM-sponsored website, and multiple media releases.
Phase 4, Update Goals, Objectives and Actions—The Steering Committee reviewed and updated the
goals from the 2011 plan and confirmed a set of objectives. The planning partnership selected a range of
appropriate mitigation actions to work toward achieving the goals set forth in this plan update.
Additionally, the Steering Committee selected a set of countywide mitigation actions. The mitigation
actions recommended in this plan include some that address limitations in the modeling caused by
insufficient data, such as digitizing maps of urban flooding issues and collecting perishable data, such as
high water marks, after hazard events.
Phase 5, Develop Plan Implementation and Maintenance Strategy—The Steering Committee
developed a plan implementation and maintenance strategy that includes the establishment of a hazard
mitigation working group, annual progress reporting, a strategy for continued public involvement, a
commitment to plan integration with other relevant plans and programs, and a recommitment from the
planning partnership to actively maintain the plan over the five-year performance period.
Phase 6, Assemble the Updated Plan—The planning team and Steering Committee assembled a
document to meet federal hazard mitigation planning requirements for all partners. The updated plan
contains two volumes. Volume 1 contains components that apply to all partners and the broader planning
area. Volume 2 contains all components that are jurisdiction -specific. Each planning partner has a
dedicated annex in Volume 2.
Phase 7, Plan Adoption/Implementation—Once pre -adoption approval has been granted by FEMA, the
final adoption phase will begin. Each planning partner will individually adopt the updated plan.
Phase 8, Plan Implementation, will occur over the next five years as the planning partnership begins to implement
the county -wide and jurisdiction specific actions identified in this plan.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
RISK ASSESSMENT RESULTS
Based on the risk assessment, hazards were ranked for the risk they pose to the overall planning area as shown in
Table ES -3.
1
Severe Weather
High
2
Earthquake
Medium
3
Wildfire
Medium
4
Flood
Medium
5
Dam/Canal Failure
Medium
6
Landslide
Low
7
Drought
Low
8
Volcano
Low
Each planning partner also ranked hazards for its own area. Table ES -4 summarizes the categories of high,
medium and low (relative to other rankings) that all jurisdictions assigned each hazard. The results indicate the
following general patterns:
• The earthquake, flood and severe weather hazards were most commonly ranked as high.
• The dam failure and wildfire hazards were most commonly ranked as medium.
• The landslide, drought, volcano and wildfire hazard were most commonly ranked as low.
Dam Failure
014
_
3
3
Drought
0
0
20
0
Earthquake
18
2
0
0
Flood
13
7
0
0
Landslide
0
2
15
3
Severe weather
16
2
2
0
Volcano0
_
0
20
0
Wildfire
4
8
5
3
The following purpose statement guided the Steering Committee and the planning partnership in selecting the
actions contained in this plan update:
To reduce the vulnerability to natural hazards in order to protect the health, safety, welfare and economy
of the Ada County community.
The Steering Committee and the planning partnership established the following goals for the plan update:
• Protect lives and reduce hazard related injuries
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
• Minimize or reduce current and future damage from natural hazards to property, including critical
facilities and environment
• Encourage the development and implementation of long-term, cost-effective mitigation projects
• Maintain, enhance, and restore the natural environment's capacity to deal with the impacts of natural
hazard events.
• Improve emergency management preparedness, collaboration, and outreach within the planning area.
The following objectives were identified that meet multiple goals, helping to establish priorities for
recommended mitigation actions:
1. Minimize disruption of local government and commerce operations caused by natural hazards.
2. Using best available data, science, and knowledge, continually improve understanding of the location and
potential impacts of natural hazards.
3. Based on willing participation, encourage retrofit, purchase, or relocation of real property, based on one
or more of the following criteria: level of exposure, repetitive loss history, and previous damage from
natural hazards.
4. Based on understanding of risk, prevent or discourage new development in hazardous areas; if building
occurs in high-risk areas, ensure that it is done in such a way as to minimize risk.
5. Strengthen codes and code enforcement to ensure that new construction and redevelopment of property
and infrastructure can withstand the impacts of natural hazards.
6. Integrate hazard mitigation policies into local government land use plans that not only protect the built
environment, but also maintain or enhance the natural environment's ability to withstand and recover
from natural disasters, with an emphasis on the promotion of regional consistency in policy.
7. Develop new, and improve existing, early warning emergency notification protocols, systems, and
evacuation procedures.
8. Educate the public on the area's potential natural hazards and ways to personally prepare, respond,
recover and mitigate the impacts of these events.
9. Establish partnerships among all levels of government, the business community, and other stakeholders to
improve and implement methods to protect life, property and the natural environment.
10. Increase the resilience and continuity of operations of identified critical facilities and infrastructure within
the planning area.
Mitigation actions presented in this update are activities designed to reduce or eliminate losses resulting from
natural hazards. The update process resulted in the identification of more than 224 mitigation actions for
implementation by individual planning partners, as presented in Volume 2 of this plan. In addition, the steering
committee and planning partnership identified 15 countywide actions benefiting the whole partnership, as listed in
Table ES -5.
Full implementation of the recommendations of this plan will require time and resources. The measure of the
plan's success will be its ability to adapt to changing conditions. Ada County and its planning partners will
assume responsibility for adopting the recommendations of this plan and committing resources toward
implementation. The framework established by this plan commits all planning partners to pursue actions when the
benefits of a project exceed its costs. The planning partnership developed this plan with extensive public input,
and public support of the actions identified in this plan will help ensure the plan's success.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
CW-1—Sponsor and maintain a natural -hazard informational website to include the following types of information:
• Hazard -specific information such as warning, private property mitigation alternatives, important facts on risk and vulnerability
• Pre- and post -disaster information such as notices of grant funding availability
• CRS creditable information
• Links to planning partners' pages, FEMA and Idaho Office of Emergency Management
• Natural hazard mitigation plan information such as progress reports, mitigation success stories, update strategies, Steering
Committee meetings.
AllACE ACEM Operation Budget Short term, ongoing 2,8,9
_. _.
CW-2—The Steering Committee will remain as a viable body over time to monitor progress of the plan, provide technical assistance to
planning partners and oversee the update of the plan according to schedule. This body will continue to operate under the ground rules
established at its inception.
All ACEM Can be funded under existing programs Short term, ongoing 6,8,9
CW-3—All planning partners that committed to the update effort will formally adopt this plan when pre -adoption approval has been
granted by the Idaho Office of Emergency Management (IOEM) and FEMA Region X. Each planning partner will adhere to the plan
maintenance protocol identified in this plan. All actions under this action will be coordinated by ACEM
All ACEM/ Each planning Can be funded under existing programs Short term All
partner
CW-4—Continue to implement ongoing public outreach programs administered by ACEM. Seek opportunities to promote the mitigation of
natural hazards within the planning area, utilizing information contained within this plan.
All ACEM Can be funded under existing programs Short term, ongoing 2,8,9
CW-5—Seek out and use the best available data, science and technology to update the risk assessment to this plan as that data,
science, technology and funding resources become available.
All ACEM FEMA Hazard Mitigation Grant funding, RiskMAP, federal Long -Term, depends 2,9
hazard analysis funding on funding
CW-6—Continue to support and coordinate with the Idaho Silver Jackets program.
All ACEM Can be funded under existing programs Short term, ongoing 2,6,8,9
CW -7— Provide technical support and coordination for available grant funding opportunities to the planning partnership
All ACEM Can be funded under existing programs. This technical Short term 2,9
assistance is a reimbursable activity under FEMA Hazard
Mitigation Gran Programs
CW-8—Participate as a cooperating partners with FEMA and other stakeholders in FEMA's RiskMAP initiative
All ACEM Can be funded under existing programs. Could be Short term 2,9
subsidized with funding under the RiskMAP initiative
CW -9— Leverage public outreach partnering capabilities (such as CERT) within the planning area to promote a uniform and consistent
message on the importance of proactive hazard mitigation.
AII ACEM ACEM Operation Budget Short Term, ongoing 'All
CW -10— Coordinate mitigation planning and project efforts within the planning area to leverage all resources available to the planning
partnership.
All ACEM ACEM Operation Budget Short Term, ongoing 1,9,10
CW -11— Where appropriate, support retrofitting, purchase, or relocation of structures located in hazard -prone areas to protect structures
from future damage, with repetitive and severe repetitive loss properties as a priority. Seek opportunities to leverage partnerships within
the planning area in these pursuits.
All Planning Partners Hazard Mitigation Grant funding Long-term, depends 3,9
on funding
CW -12— Utilize information contained within the Ada County Multi -Hazard Mitigation Plan to support updates to other emergency
management plans in effect within the planning area.
All ACEM Can be funded under existing programs Short term, ongoing 1,2,6,10
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xvi i
Primary Point of Contact
Kyle Radek, Assistant City Engineer
33 E. Broadway Ave
Meridian, ID 83642
Telephone: 208.898.5500
e-mail Address: kradek@meridiancity.org
Alternate Point of Contact
David Miles, Environmental Programs
Coordinator, Acting Surface Water
Administrator
33 E. Broadway Ave
Meridian, ID 83642
Telephone: (208)898-5500
e-mail Address: dmiles@meridiancity.org
The following is a summary of key information about the jurisdiction and its history:
• Date of Incorporation—Established August 1903
• Current Population—Estimated 91,420 as of April 2016 (COMPASS 1990-2016 Population Estimates by
City Limit Boundaries)
• Population Growth—Meridian has seen significant growth in the last 10 years, with an increase of 12.8%
since 2009. Community Planning Association of Southwest Idaho (COMPASS) estimates that the
population of Meridian will increase to 138,564 by 2035, an increase of over 70%.
• Location and Description—Meridian is not only geographically located in the center of the Treasure
Valley, but it also is the population center of the Treasure Valley; people are evenly distributed in all
directions from Meridian. Downtown Meridian is approximately 10 miles from the heart of Boise.
• Brief History—Meridian has transformed from a sagebrush -filled mail drop located on the Oregon Trail
in the 1880s, to a small fruit orchard center after the turn of the century through the 1930s, to a dairy -
based farming community in the 1940s. Meridian is named for Idaho's principle meridian used for the
initial survey of the state which coincides with Meridian Road at the center of the City. Its character as a
small farming community continued until approximately 1990, when its population was still about
10,000.
• Climate—Meridian is favored by a mild, and climate. July is the hottest month, with the average high
temperature of 90° F. January is the coldest month with an average low temperature of 22° F. The normal
precipitation pattern in the Meridian area shows a winter high of 1.2 inches of precipitation per month and
a very pronounced summer low of about 0.1 inches. Typically there are 12 inches of annual precipitation.
• Governing Body Format—Meridian uses the Mayor -Council form of local government. In Meridian, the
Council, which includes the Mayor, possesses both legislative and executive authority. Departments
include: City Clerk, Community Development, Finance, Fire, Human Resources, Legal, Mayor's Office,
Parks & Recreation, Police, and Public Works. The City Council is responsible for the adoption of this
plan, City Departments are responsible for its implementation.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes - City of Meridian
• Development Trends—As of April 2016, single family housing is the predominant development in
Meridian, accounting for 87% of all dwelling units. Additionally at the end of 2015, Meridian provided
17% of available jobs in Ada County, or 37,108. Meridian seeks to improve and diversify its housing
inventory, create strong and sustainable jobs, improve infrastructure, and support diversified modes of
transportation.
An assessment of legal and regulatory capabilities is presented in Table 6-1. An assessment of fiscal capabilities
is presented in Table 6-2. An assessment of administrative and technical capabilities is presented in Table 6-3.
Information on National Flood Insurance Program (NFIP) compliance is presented in Table 6-4. Classifications
under various community mitigation programs are presented in Table 6-5. An assessment of education and
outreach capabilities is presented in Table 6-6.
Building Code Yes No Yes
Comment: Meridian City Code Title 10, Chapter 1 ; Adopted I2/2 2014,• Ord #14-1633
Zoning Code Yes No No
Comment:Meridian City Code Title 11 Chapter 2,• Adopted 7/8/2008,• Ord. 108-1372
Subdivisions Yes No No
Comment. Meridian City Code Title 11, Chapter 6; Adopted 7/8/2008,• Ord. #08-1372
Stormwater Management No Yes No
Comment ACHD owns and operates storm drain system. ACRD holds EPA NPDES MS4 Phase l and Phase 11 permits. City complies with
the EPA's Construction General Permit for City -owned projects.
Post -Disaster Recovery No No No
Real Estate Disclosure No No No
Growth Management Yes No No
Comment: City of Meridian Comprehensive Plan,, Adopted 9/9/2014,• Resolution #14-1011
Site Plan Review Yes No No
Comment: Multiple City Ordinances and Departments and 3rd party agencies,
Environmental Protection Yes No No
Comment: Multiple City Ordinances and Departments and 3rd
Flood Damage Prevention Yes No No
Comment: Meridian City Code Title 10, Chapter 6, Adopted 1/1/2014,• Ord. #13-1584
Emergency Management Yes No No
Comment: Emergency Management for the City of Merldian is done in partnership with ACEM. Meridian participates through the ACEM
Board as well as representation on TAG (Technical Advisory Group). In addition, the City has an Emergency Management committee
focused on Meridlan specific preparedness.
Climate Change No No No
Other Yes No No
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
Comment: City of Meridian Comprehensive Plan, • Adopted 9/9/2014, Resolution #14-1011
Capital Improvement Plan
Yes
No
No
Comment: City of Meridian Engineering Capital & Enhancement Plan (5- Year C/P for water, sewer and reclaimed utilities. Updated
annually. Last Updated to cover 2016-2020.
Floodplain or Watershed Plan
Yes
No
No
Comment: The 2016 Ada County Multi -Hazard Mitigation Plan will qualify as a flood hazard managementp/an under CRS criteria upon its
completion and adoption.
Stormwater Plan
No
Yes
No
Comment. ACHD owns and operates storm drain system. ACHD holds EPA NPDES MS4
Phase/ and Phase 11 permits. City complies with
the EPA's Construction General Permit for City owned projects.
Habitat Conservation Plan
No
No
No
Economic Development Plan
Yes
No
No
Comment: City of Meridian Strategic Plan presented to Council and adopted 5/5/2015
Shoreline Management Plan
No
No
No
Community Wildfire Protection Plan
Yes
No
No
Comment The City of Meridian has no wildland urban interface areas, but does participate in the County -wide wildland Are planning
group. This plan is currently being updated.
Forest Management Plan
No
No
No
Climate Action Plan
No
No
No ;
Other
No
No
Comprehensive Emergency Management Plan
Yes
No
No
Comment: The City has adopted a Comprehensive Emergency Management Plan utilizlnq
Emergency Support
Functions.
Threat & Hazard Identification & Risk Assessment
No
Yes
No
Comment Ada County TH1RA - DRAFT; May 2015
Post -Disaster Recovery Plan
No
No
No
Comment., Currently no adopted Post -Disaster Recovery Plan.
Continuity of Operations Plan
Yes
No
No
Comment:
Public Health Plan
No
Yes
No
Comment: Central District Health Department Emergency Operations Plan, 2013. Fire Department does have
input on Public
Health
planning via the ACCESS EMS system.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
Community Development Block Grants
_ _ _ Yes
Capital Improvements Project Funding
Yes
Authority to Levy Taxes for Specific Purposes
_ Yes
User Fees for Water, Sewer, Gas or Electric Service
Yes
Incur Debt through General Obligation Bonds
No
Incur Debt through Special Tax Bonds
No
Incur Debt through Private Activity Bonds
No
Withhold Public Expenditures in Hazard -Prone Areas
Yes
State -Sponsored Grant Programs _ _
Yes
Development Impact Fees for Homebuyers or Developers
Yes
Other
None
Table -3. Administrative and Technical Capability
Planners or engineers with knowledge of land development and land
management practices
Engineers or professionals trained in building or infrastructure
construction practices
Planners or engineers with an understanding of natural hazards
Staff with training in benefit/cost analysis
Surveyors
Yes
Yes
Yes
Yes
i Community Development, Public Works; several
positions
Community Development, Public Works; several
positions
Community Development, Public Works, several
positions
Community Development, Public Works; various
positions
No
Staff capable of making substantial damage estimates Yes Community Development, Public Works; several
positions _
Personnel skilled or trained in GIS applications Yes Information Technology, Community
Development, Public Works, several positions
Scientist familiar with natural hazards in local area No Planning partners available through universities
and Idaho Department of Homeland Security
Emergency manager Yes No dedicated Emergency Manager for the City
of Meridian.
Grant writers Yes Ability to contract for service
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
When did the community enter the NFIP?
3/20/92
When did the Flood Insurance Rate maps become effective (current)?
10/02/03
What local department is responsible for floodplain management?
Community Development, Public Works
Who is your floodplain administrator? (department/position)
Public Works; City Engineer or Appointee
• Is this a primary or auxiliary role?
Primary -
Are any certified floodplain managers on staff in your jurisdiction?
Yes
What is the date of adoption of your flood damage prevention ordinance (current)?
1/1/2014
• Does your floodplain management program meet or exceed minimum requirements?
Exceed
• If so, in what ways?
Several (Low Floor 2' freeboard,
Blue
Crawlspace 1' freeboard, added buffer of
_
mapped boundaries, etc.)
When was the most recent Community Assistance Visit or Community Assistance Contact?
12/31/2013 (CAV); 2/18/2015 (CAC)
Does your jurisdiction have any outstanding NFIP compliance violations that need to be
No
addressed?
• If so, please state what they are.
Do your flood hazard maps adequately address the flood risk within your jurisdiction?
Yes
• If no, please state why.
Does your floodplain management staff need any assistance or training to support its
No
floodplain management program?
• If so, what type of assistance/training is needed?
Does your jurisdiction participate in the Community Rating System (CRS)?
Yes
• If so, is your jurisdiction seeking to improve its CRS Classification?
How many Flood Insurance policies are in force in your jurisdiction?
Approx.107 (as of Oct. 2014)
• What is the insurance in force?
$21,664,200 (as of Oct. 2014)
• What is the premium in force?
$73,617 (as of Oct. 2014)
How many total loss claims have been filed in your jurisdiction?
1(as of Oct. 2014)
• How many claims were closed without payment/are still open?
0 (as of Oct. 2014)
• What were the total payments for losses?
"$23,747 (as of Oct. 2014)
Table 6-5. Community Classifications
Community Rating System
Yes
8
5/6/2015 (draft)
Building Code Effectiveness
Yes
99
N/A
Grading Schedule
Public Protection
Yes
ISO Class 3
2009
Storm Ready
Yes
Blue
N/A
Firewise
No
N/A
N/A
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes
City of Meridian
Do you have personnel skilled or trained in website development? Yes - Information Technology
Do you have hazard mitigation information available on your website? Yes
• If yes, please briefly describe. Links to Ada County Mitigation websites
Do you utilize social media for hazard mitigation education and outreach? No
• If yes, please briefly describe.
Do you have any citizen boards or commissions that address issues related to No
hazard mitigation?
• If yes, please briefly specify.
Do you have any other programs already in place that could be used to Yes
communicate hazard -related information?
• If yes, please briefly describe. Social media could be accessed to provide information
Do you have any established warning systems for hazard events? No
• If yes, please briefly describe. Code Red — residents may sign up to receive emergency
notifications and critical community alerts.
"Ada County Emergency Management developed a Joint
Information System Plan that delineates the processes
with developing a regional joint information system and
center for coordinating public information messaging.
6.4 INTEGRATION WITH OTHER PLANNING INITIATIVES
This section describes the City's process for integrating the Multi -Hazard Mitigation Plan into local planning.
6.4.1 Existing Integration
The following plans and programs currently integrate the goals, risk assessment and/or recommendations of the
Multi -Hazard Mitigation Plan:
• City of Meridian Comprehensive Plan—The Comprehensive Plan for Meridian currently includes
mitigation related policies as they related to the protection of human life and property from flood events.
Additionally, the Comprehensive plan addresses the need for natural resource protection and the
identification of known hazards within the County.
• Meridian Flood Damage Prevention Ordinance—Ordinance integrates with Ada County Multi -Hazard
Mitigation Plan goals and objectives.
• COOP — The COOP plan for the City of Meridian was completed in 2012 and adopted by City Council.
6.4.2 Opportunities for Future Integration
The following plans and programs do not currently integrate the goals, risk assessment and/or recommendations
of the Multi -Hazard Mitigation Plan, but provide an opportunity for future integration:
• Meridian Comprehensive Plan—Plan can integrate goals and objectives of the Multi -Hazard Mitigation
Plan
• Engineering Capital & Enhancement Plan (CIP)—Mitigation may be funded, in part, through the City
CIP plan.
• Name of plan or program—Brief description of how the plan/program can be integrated with the Multi -
Hazard Mitigation Plan
6-6 TETRA TECH
2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
Table 6-7 lists all past occurrences of natural hazards within the jurisdiction.
Cloudburst Rain Event
N/A
Sept 2013
Unknown
Cloudburst Rain Events
NIA
Aug 2010
Unknown'
Wildfires
N/A
Sept 2000
Unknown
Rain & Floodinq
N/A
Dec 1964 '
Unknown
Repetitive loss records are as follows:
• Number of FEMA -identified Repetitive -Loss Properties: 0
• Number of FEMA -identified Severe -Repetitive -Loss Properties: 0
• Number of Repetitive -Loss Properties or Severe -Repetitive -Loss Properties that have been mitigated: 0
Other noted vulnerabilities include:
• Canal failure is a potential vulnerability. Refer to local irrigation districts for vulnerability assessments. .
Table 6-8 presents the ranking of the hazards of concern.
Table 6-8. Hazard Risk
1
Severe Weather
51
High
2
Earthquake
32
High
3
Flood
18
Medium
4
Wildfire
12
Medium
5
Drought
12
Medium
6
Volcano
11
Low
7
Landslide
5
Low
8
Dam Failure
0
Low
Table 6-9 summarizes the initiatives that were recommended in the previous version of the hazard mitigation plan
and their implementation status at the time this update was prepared.
TETRA TECH
6-7
2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
'able 6-9. Status of Previous Action Plan
M-1—Conduct a survey of water, sewer, fire, and police infrastructure including X
power generation equipment, wastewater treatment plant facilities, communications,
and Supervisory Control and Data Acquisition (SCADA) equipment to analyze
vulnerability to severe weather and earthquake, then design and execute
improvements to mitigate.
Comment: Vulnerability assessment is being conducted. Will include weather and flood elements.
#M-2 Become a "Firewise Community" X
Comment Long term endeavor. No slgniflcant WUl areas in City.
M-3—Maintain compliance and good standing in the National Flood Insurance X
Program
Comment Good standing in NFIP is maintained
M-4—Apply for participation in the Community Rating System (CRS) and Maintain X
Standing in CRS
Comment: Action Item should change to maintain CRS standing and improve rating as beneficial
M-5—Consider the creation of a surface water utility including fee collection X
Comment: Initiative to be revised perbndings. ACHD owns and operates storm drain system and is MS4 permittee in Meridian area.
M-6—Develop a comprehensive surface water protection program, including a X
stormwater management plan that includes the creation of a capital improvements
program for stormwater in support of a stormwater utility.
Comment. Initiative to be revised. Stormwaier elements of City projects are funded as part of CIP. ACHD owns and operates storm drain
system and is MS4 permittee in Meridian area
M-7—Partner with ACHD to implement a culvert replacement program for X
approximately 15 crossings of Fivemile, Ninemile, and Tenmile Creeks including
design and construction.
Comment: Culvert replacements occur as road funding becomes available. Consider additional Action Item for specific Old Town
Meridian undersized system of culverts. Partners to be RR, ID, ACHD, City, Urban Renewal District, Meridian_ Development Corporation
M-8—Partner with Idaho Transportation Department (ITD) to design and construct X
culvert improvements on Fivemile Creek at the I-84 / Eagle Road Interchange
according to recommendations of "Fivemile Creek at Interstate 84—Eagle Road to
Wells Street" Hydraulic Report, November 2008,
Comment: Partial - Construction ongolnq at 1-84. Eagle Rd culvert pending design.
M-9—Perform a vulnerability assessment on the Ridenbaugh and New York Canal X
system in the Meridian Area of Impact.
Comment: Action item should change to partner with and assist local ID with future vulnerability assessments.
M-10—Perform an assessment to determine housing areas that would benefit from X
foundation elevation projects. Work with homeowners to apply for grant funding for
projects.
Comment.- Assessment still to be completed.
M-11—Integrate Ada County Multi -Hazard Mitigation Plan into the City of Meridian's X
Comprehensive Plan.
Comment To be done in 2016 Comp Plan update
M -12 -Consider appropriate higher regulatory standards that prevent or reduce risk X X
to the built environment from the known hazards of concern.
Comment.-
6-8
omment;
6-8 TETRA TECH
2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
M-13—Where appropriate, support retrofitting, purchase, or relocation of structures " X
located in hazard -prone areas to protect structures from future damage, with
properties with exposure to repetitive losses as a priority.
Comment., Suggest combining with M-9 above. Assessment is needed Arst.
M-14—Support County -wide initiatives identified in Volume 1. X
Comment.-
M-15—Continue
omment.M-15—Continue to support the implementation, monitoring, maintenance, and X
updating of this Plan, as defined in Volume
Comment:
6.9 HAZARD MITIGATION.: PLAN AND EVALUATION
OF
RECOMMENDED ACTIONS
Table 6-10 lists the actions that make up the City of Meridian's hazard mitigation action plan. Table 6-11
identifies the priority for each action. Table 6-12 summarizes the mitigation actions by hazard of concern and the
six mitigation types.
M-1—Conduct a survey of water, sewer, fire, and police infrastructure including power generation equipment, wastewater treatment plant
facilities, communications, and Supervisory Control and Data Acquisition (SCADA) equipment to analyze vulnerability to severe weather
and earthquake, then design and execute improvements to mitigate.
Existing Severe Storm, 1,2,3,10 City (PW) Medium Enterprise, General Short Term
Earthquake Funds
M-2—Become a "Firewise Community"
New & Wildland Fire 2,4,5,6,8 City (Fire) Low General Fund Long term
Existing
M-3—Maintain good standing under the National Flood Insurance Program by implementing programs that meet or exceed the minimum
NAP requirements. Such programs include but are not limited to: enforcing an adopted flood damage prevention ordinance, participating
in floodplain mapping updates, and providing public assistance and information on floodplain requirements and impacts.
New & Flood 1,2,4,5,6,8 City (PW) Low General, Enterprise Ongoing
Existing Funds
M-4—Maintain, and improve where beneficial, participation rating in the Community Rating System (CRS)
New & Flood 1,2,4,5,6,7,8 City (PW) Low General, Enterprise Ongoing
Existing Funds
M-5—Evaluate surface water protection program, including surface water restoration, stormwater management, capital improvement
program integration, and potential regulatory and fee impacts.
New & Flood, Severe Weather 1,2,3,10 City (PW) High Enterprise Fund Short, Long
Existing Term
M-6—Partner with ACHD to implement a culvert replacement program for approximately 15 crossings of Fivemile, Ninemile, and Tenmile
Creeks including design and construction.
New & Flood, Severe Weather 1,2 City (PW, CD) High Multiple Short, Long
Existing Term
TETRA TECH
6-9
2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
M-7—Partner with Idaho Transportation Department (ITD) to design and construct culvert improvements on Fivemile Creek at Eagle Rd
and the 1-84 / Eagle Road Interchange according to recommendations of "Fivemile Creek at Interstate 84—Eagle Road to Wells Street"
Hydraulic Report, November 2008.
Existing Flood, Severe Weather 1,2 ITD", City (PW, CD) High Multiple Short, Long
Term
M -8 -Assist local irrigation districts with vulnerability assessments on the Ridenbaugh and New York Canal systems in the Meridian Area
of Impact,
New & Flood, Earthquake 1,2,4,7,9,10 Local Irrigation Medium Multiple Long Term
Existing
M-9—Perform an assessment to determine housing areas that would benefit from foundation elevation projects; and where appropriate,
support and assist in grant funding opportunities for retrofitting, purchase or relocation projects..
Existing Flood, Earthquake, 3,8,9 City (PW) High Multiple Long Term
Wildland Fire
M-10—Integrate Multi -Hazard Mitigation Plan into the City of Meridian's Comprehensive Plan.
New & All Hazards 2, 5, 6 City (All) Low General Fund Short Term
Existing
M-11—Consider appropriate higher regulatory standards that prevent or reduce risk to the built environment from the known hazards of
concern.
New & All Hazards 4,6 City (All) Low General Fund Long Term
Existing
M-12—Support County -wide initiatives identified in Volume 1.
New & All Hazards All City (All) Low General Fund Ongoing
Existing
M-13—Continue to support the implementation, monitoring, maintenance, and updating of this Plan, as defined in Volume 1.
New & All Hazards All Ada County, City (All) ! Low Multiple Ongoing
Existing
M-14—Provide fire safety, fire prevention and Firewise education to neighborhoods, schools and community via the internet, social media
and direct public outreach.
New and Wildfire 8,9 City, Meridian Fire, Low General Fund Ongoing
Existing ACEM
M -15 -Whenever possible, coordinate with local experts and employ natural environmental processes in mitigation activities that increase
ecosystem resilience and reduce the impacts of flooding on the built environment.
New and Flood 2, 5, 9 City of Meridian Medium Local, Grants, Long term
Existing Development Fees
6-10 TETRA TECH
2016 Ada County Multi -Hazard Mitigation Plan: Volume 2 -Planning Partner Annexes City of Meridian
M-1
4
High
Medium
Yes
Yes
Yes
High
Medium
M-2
5
High
Low
Yes
No
No
Medium
Low
M-3
6
High
Low
Yes
No
Yes
High
Low
M-4
7
High
Low
Yes
No
Yes
High
Low
M-5
4
High
High
Yes
No
No
Medium
Medium
M-6 _
2
High
High
Yes
Yes
No
Medium _
Low
M-7
2
High
High
Yes
Yes
No
Medium
Low
M-8
6
High
Medium
Yes
Yes
No
Low
Low
M-9
3
High
High
Yes
Yes
Yes
Medium
Low
M-10
3
High
Low
Yes
No
Yes
High
Low
M-11
3
High
Low
Yes
No
No
High
Low
M-12
2
High
Low
Yes
No
Yes
High
Low
M-13
10
High
Low
Yes
Yes
Yes
High
Low
M-14 _
2
Medium
Low
Yes
No
Yes
High
Low
M-15
3
High
Medium
Yes
Yes
No
Medium
High
a. See the introduction
to this volume for explanation of priorities.
Anfinnc
Dam Failure
N/A
N/A
N/A
N/A
Drought
M-10, M-11, M-13
M-9
M-12
M-10
Earthquake
M-1, M-8, M-10,
M-1, M-9
M-12
M-10
M-11, M-13
Flood
M-3, M-4, M-5, M-6,
M-3, M-4, M-5,
M-3, M-4, M-12
M-10, M-15
M-7, M-8, M-9,
M-6, M-7, M-8,
M-10, M-11, M-13,
M-9, M-15
M-15
Landslide
M-10, M-11, M-13
M-9
M-12
M-10
Severe Weather
M-1, M-5, M-10,
M-1, M-9
M-12
M-10
M-11, M-13
N/A N/A
M-12
M-12 M-1
M-12 M-5, M-6, M-7,
M-9
M-12
M-12 M-1, M-5, M-6,
M-7
Wildfire M-2, M-10, M-11, M-2, M-9, M-14 M-2, M-12, M-14 s M-10, M-14 M-12
M-13, M-14
a. See the introduction to this volume for explanation of mitigation types.
TETRA TECH
6-11
City of Meridian
Essential Facilities & Transportation Systems
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Miles
Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Utilities & Infrastructure
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TETRATECH
Miles
Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Peak Ground Acceleration for a 100 -Year Probabalistic Event
Legend
Ada County Boundary
Modified Mercalli Scale,
Potential Shaking
IV (Light)
V (Moderate)
0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Peak Ground Acceleration for a 500 -Year Probabalistic Event
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Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
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Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
W Franklin Rd
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Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
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0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
FEMA DFIRM Flood Hazard Zones
,
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— Ada County Boundary 4
Water Bodies 4 W E
1 % Annual Chance Flood Boundary (100 Year)
0.2% Annual Chance Flood Boundary (500 Year)
Flood Hazard Areas as depicted on FEMA Digital Insurance Rate Maps (DFIRM). 0 0.4 0.8 1.6
This map is a combination of effective and preliminary DFIRM boundaries. TETRAr,TECF1
Miles
Data Sources: Ada County, U.S. Geological Survey, FEMA, USACE
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
Hazard mitigation is the use of long-term and short-term policies, programs, projects, and other activities to
alleviate the death, injury, and property damage that can result from a disaster. Ada County and a partnership of
local governments within the County, led by Ada County Emergency Management (ACEM), have developed the
2016 Ada County Multi -Hazard Mitigation Plan to reduce risks from natural disasters. The plan complies with
federal Disaster Mitigation Act hazard mitigation planning requirements and establishes eligibility for funding
under Federal Emergency Management Agency (FEMA) grant programs. Participating planning partners are
listed in Tables ES -1 and ES -2.
Ada County
Doug Hardman
City of Eagle
Mike Williams
City of Kuna
Mike Borzick
Citv of Star
Chad Bell
: ity of Boise Romeo Gervais
3arden City John Evans
'ity of Meridian Kyle Radick
Ada County Highway District
Tim Nicholson
Kuna Rural Fire District
Terry Gammel
Star Joint Fire Protection Dist.
Greg Timinsky
Whitney Fire protection District
Rem Ross
Eagle Sewer District
Lynn Moser
Independent School District of Boise City #1
Mike Munger
Flood Control District #10
William C. Clavton
Eagle Fire District
Mike Winkle
N. Ada County Fire & Rescue
Michael Irvin
Star Sewer & Water District
Hank Day
Drainage District #4 -
Mike Dimmick
Joint School District #2
Spencer McClean
Greater Boise Auditorium District
Patrick D. Rice
Ada County and a group of planning partners prepared an initial hazard mitigation plan that was approved by
FEMA in 2006. Federal regulations require updates of hazard mitigation plans on a 5 -year cycle to reevaluate
recommendations, monitor the impacts of actions that have been accomplished, and determine if there is a need to
change the focus of mitigation strategies. A jurisdiction covered by a plan that has expired is no longer in
compliance with the federal requirements for hazard mitigation planning.
To meet the federal requirements for updating plans, the 2006 plan was comprehensively updated in 2011. The
2011 update represented a significant enhancement of the 2006 plan in content, scope and coverage. The 2016
Ada County Multi -Hazard Mitigation Plan represents an update of the 2011 plan.
TETRA TECH
xiii
2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
Updating the plan consisted of the following phases:
Phase 1, Organize Resources—A planning team was assembled for the plan update, consisting of staff
from ACEM and a technical consultant. The team conducted outreach to establish the planning
partnership. A 17 -member steering committee was assembled to oversee the plan update, consisting of
planning partner staff, residents, and other stakeholders in the planning area. Coordination with other
local, state and federal agencies involved in hazard mitigation occurred throughout the plan update
process. This phase included a review of the existing plan and existing programs that may support hazard
mitigation actions.
Phase 2, Update the Risk Assessment—Risk assessment is the process of measuring the potential loss
of life, personal injury, economic injury, and property damage resulting from natural hazards. This
process assesses the vulnerability of people, buildings and infrastructure to natural hazards. Risk
assessment models were enhanced with new data and technologies that have become available since
2004. Planning partners used the risk assessment to rank risk and to gauge the potential impacts of each
hazard of concern on their jurisdiction. The risk assessment included the following:
➢ Hazard identification and profiling
➢ Assessment of the impact of hazards on physical, social and economic assets
➢ Vulnerability identification
➢ Estimates of the cost of potential damage.
Phase 3, Engage the Public—The planning team implemented a public involvement strategy developed
by the Steering Committee. The strategy included staffing public events where members of the planning
team presented the risk assessment and the draft plan, presentations at various events and to community
groups, a hazard mitigation survey, an ACEM-sponsored website, and multiple media releases.
Phase 4, Update Goals, Objectives and Actions—The Steering Committee reviewed and updated the
goals from the 2011 plan and confirmed a set of objectives. The planning partnership selected a range of
appropriate mitigation actions to work toward achieving the goals set forth in this plan update.
Additionally, the Steering Committee selected a set of countywide mitigation actions. The mitigation
actions recommended in this plan include some that address limitations in the modeling caused by
insufficient data, such as digitizing maps of urban flooding issues and collecting perishable data, such as
high water marks, after hazard events.
Phase 5, Develop Plan Implementation and Maintenance Strategy—The Steering Committee
developed a plan implementation and maintenance strategy that includes the establishment of a hazard
mitigation working group, annual progress reporting, a strategy for continued public involvement, a
commitment to plan integration with other relevant plans and programs, and a recommitment from the
planning partnership to actively maintain the plan over the five-year performance period.
Phase 6, Assemble the Updated Plan—The planning team and Steering Committee assembled a
document to meet federal hazard mitigation planning requirements for all partners. The updated plan
contains two volumes. Volume 1 contains components that apply to all partners and the broader planning
area. Volume 2 contains all components that are jurisdiction -specific. Each planning partner has a
dedicated annex in Volume 2.
Phase 7, Plan Adoption/Implementation—Once pre -adoption approval has been granted by FEMA, the
final adoption phase will begin. Each planning partner will individually adopt the updated plan.
Phase 8, Plan Implementation, will occur over the next five years as the planning partnership begins to implement
the county -wide and jurisdiction specific actions identified in this plan.
xiv TETRA TECH
2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
RISK ASSESSMENT RESULTS
Based on the risk assessment, hazards were ranked for the risk they pose to the overall planning area as shown in
Table ES -3.
1
Severe Weather
High
2
Earthquake
Medium
3
Wildfire
Medium
4
Flood
Medium
5
Dam/Canal Failure
Medium
6
Landslide
Low
7
Drought
Low
8
Volcano
Low
Each planning partner also ranked hazards for its own area. Table ES -4 summarizes the categories of high,
medium and low (relative to other rankings) that all jurisdictions assigned each hazard. The results indicate the
following general patterns:
• The earthquake, flood and severe weather hazards were most commonly ranked as high.
• The dam failure and wildfire hazards were most commonly ranked as medium.
• The landslide, drought, volcano and wildfire hazard were most commonly ranked as low.
Dam Failure
014
_
3
3
Drought
0
0
20
0
Earthquake
18
2
0
0
Flood
13
7
0
0
Landslide
0
2
15
3
Severe weather
16
2
2
0
Volcano0
_
0
20
0
Wildfire
4
8
5
3
The following purpose statement guided the Steering Committee and the planning partnership in selecting the
actions contained in this plan update:
To reduce the vulnerability to natural hazards in order to protect the health, safety, welfare and economy
of the Ada County community.
The Steering Committee and the planning partnership established the following goals for the plan update:
• Protect lives and reduce hazard related injuries
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
• Minimize or reduce current and future damage from natural hazards to property, including critical
facilities and environment
• Encourage the development and implementation of long-term, cost-effective mitigation projects
• Maintain, enhance, and restore the natural environment's capacity to deal with the impacts of natural
hazard events.
• Improve emergency management preparedness, collaboration, and outreach within the planning area.
The following objectives were identified that meet multiple goals, helping to establish priorities for
recommended mitigation actions:
1. Minimize disruption of local government and commerce operations caused by natural hazards.
2. Using best available data, science, and knowledge, continually improve understanding of the location and
potential impacts of natural hazards.
3. Based on willing participation, encourage retrofit, purchase, or relocation of real property, based on one
or more of the following criteria: level of exposure, repetitive loss history, and previous damage from
natural hazards.
4. Based on understanding of risk, prevent or discourage new development in hazardous areas; if building
occurs in high-risk areas, ensure that it is done in such a way as to minimize risk.
5. Strengthen codes and code enforcement to ensure that new construction and redevelopment of property
and infrastructure can withstand the impacts of natural hazards.
6. Integrate hazard mitigation policies into local government land use plans that not only protect the built
environment, but also maintain or enhance the natural environment's ability to withstand and recover
from natural disasters, with an emphasis on the promotion of regional consistency in policy.
7. Develop new, and improve existing, early warning emergency notification protocols, systems, and
evacuation procedures.
8. Educate the public on the area's potential natural hazards and ways to personally prepare, respond,
recover and mitigate the impacts of these events.
9. Establish partnerships among all levels of government, the business community, and other stakeholders to
improve and implement methods to protect life, property and the natural environment.
10. Increase the resilience and continuity of operations of identified critical facilities and infrastructure within
the planning area.
Mitigation actions presented in this update are activities designed to reduce or eliminate losses resulting from
natural hazards. The update process resulted in the identification of more than 224 mitigation actions for
implementation by individual planning partners, as presented in Volume 2 of this plan. In addition, the steering
committee and planning partnership identified 15 countywide actions benefiting the whole partnership, as listed in
Table ES -5.
Full implementation of the recommendations of this plan will require time and resources. The measure of the
plan's success will be its ability to adapt to changing conditions. Ada County and its planning partners will
assume responsibility for adopting the recommendations of this plan and committing resources toward
implementation. The framework established by this plan commits all planning partners to pursue actions when the
benefits of a project exceed its costs. The planning partnership developed this plan with extensive public input,
and public support of the actions identified in this plan will help ensure the plan's success.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 1—Countywide Elements Executive Summary
CW-1—Sponsor and maintain a natural -hazard informational website to include the following types of information:
• Hazard -specific information such as warning, private property mitigation alternatives, important facts on risk and vulnerability
• Pre- and post -disaster information such as notices of grant funding availability
• CRS creditable information
• Links to planning partners' pages, FEMA and Idaho Office of Emergency Management
• Natural hazard mitigation plan information such as progress reports, mitigation success stories, update strategies, Steering
Committee meetings.
AllACE ACEM Operation Budget Short term, ongoing 2,8,9
_. _.
CW-2—The Steering Committee will remain as a viable body over time to monitor progress of the plan, provide technical assistance to
planning partners and oversee the update of the plan according to schedule. This body will continue to operate under the ground rules
established at its inception.
All ACEM Can be funded under existing programs Short term, ongoing 6,8,9
CW-3—All planning partners that committed to the update effort will formally adopt this plan when pre -adoption approval has been
granted by the Idaho Office of Emergency Management (IOEM) and FEMA Region X. Each planning partner will adhere to the plan
maintenance protocol identified in this plan. All actions under this action will be coordinated by ACEM
All ACEM/ Each planning Can be funded under existing programs Short term All
partner
CW-4—Continue to implement ongoing public outreach programs administered by ACEM. Seek opportunities to promote the mitigation of
natural hazards within the planning area, utilizing information contained within this plan.
All ACEM Can be funded under existing programs Short term, ongoing 2,8,9
CW-5—Seek out and use the best available data, science and technology to update the risk assessment to this plan as that data,
science, technology and funding resources become available.
All ACEM FEMA Hazard Mitigation Grant funding, RiskMAP, federal Long -Term, depends 2,9
hazard analysis funding on funding
CW-6—Continue to support and coordinate with the Idaho Silver Jackets program.
All ACEM Can be funded under existing programs Short term, ongoing 2,6,8,9
CW -7— Provide technical support and coordination for available grant funding opportunities to the planning partnership
All ACEM Can be funded under existing programs. This technical Short term 2,9
assistance is a reimbursable activity under FEMA Hazard
Mitigation Gran Programs
CW-8—Participate as a cooperating partners with FEMA and other stakeholders in FEMA's RiskMAP initiative
All ACEM Can be funded under existing programs. Could be Short term 2,9
subsidized with funding under the RiskMAP initiative
CW -9— Leverage public outreach partnering capabilities (such as CERT) within the planning area to promote a uniform and consistent
message on the importance of proactive hazard mitigation.
AII ACEM ACEM Operation Budget Short Term, ongoing 'All
CW -10— Coordinate mitigation planning and project efforts within the planning area to leverage all resources available to the planning
partnership.
All ACEM ACEM Operation Budget Short Term, ongoing 1,9,10
CW -11— Where appropriate, support retrofitting, purchase, or relocation of structures located in hazard -prone areas to protect structures
from future damage, with repetitive and severe repetitive loss properties as a priority. Seek opportunities to leverage partnerships within
the planning area in these pursuits.
All Planning Partners Hazard Mitigation Grant funding Long-term, depends 3,9
on funding
CW -12— Utilize information contained within the Ada County Multi -Hazard Mitigation Plan to support updates to other emergency
management plans in effect within the planning area.
All ACEM Can be funded under existing programs Short term, ongoing 1,2,6,10
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Primary Point of Contact
Kyle Radek, Assistant City Engineer
33 E. Broadway Ave
Meridian, ID 83642
Telephone: 208.898.5500
e-mail Address: kradek@meridiancity.org
Alternate Point of Contact
David Miles, Environmental Programs
Coordinator, Acting Surface Water
Administrator
33 E. Broadway Ave
Meridian, ID 83642
Telephone: (208)898-5500
e-mail Address: dmiles@meridiancity.org
The following is a summary of key information about the jurisdiction and its history:
• Date of Incorporation—Established August 1903
• Current Population—Estimated 91,420 as of April 2016 (COMPASS 1990-2016 Population Estimates by
City Limit Boundaries)
• Population Growth—Meridian has seen significant growth in the last 10 years, with an increase of 12.8%
since 2009. Community Planning Association of Southwest Idaho (COMPASS) estimates that the
population of Meridian will increase to 138,564 by 2035, an increase of over 70%.
• Location and Description—Meridian is not only geographically located in the center of the Treasure
Valley, but it also is the population center of the Treasure Valley; people are evenly distributed in all
directions from Meridian. Downtown Meridian is approximately 10 miles from the heart of Boise.
• Brief History—Meridian has transformed from a sagebrush -filled mail drop located on the Oregon Trail
in the 1880s, to a small fruit orchard center after the turn of the century through the 1930s, to a dairy -
based farming community in the 1940s. Meridian is named for Idaho's principle meridian used for the
initial survey of the state which coincides with Meridian Road at the center of the City. Its character as a
small farming community continued until approximately 1990, when its population was still about
10,000.
• Climate—Meridian is favored by a mild, and climate. July is the hottest month, with the average high
temperature of 90° F. January is the coldest month with an average low temperature of 22° F. The normal
precipitation pattern in the Meridian area shows a winter high of 1.2 inches of precipitation per month and
a very pronounced summer low of about 0.1 inches. Typically there are 12 inches of annual precipitation.
• Governing Body Format—Meridian uses the Mayor -Council form of local government. In Meridian, the
Council, which includes the Mayor, possesses both legislative and executive authority. Departments
include: City Clerk, Community Development, Finance, Fire, Human Resources, Legal, Mayor's Office,
Parks & Recreation, Police, and Public Works. The City Council is responsible for the adoption of this
plan, City Departments are responsible for its implementation.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes - City of Meridian
• Development Trends—As of April 2016, single family housing is the predominant development in
Meridian, accounting for 87% of all dwelling units. Additionally at the end of 2015, Meridian provided
17% of available jobs in Ada County, or 37,108. Meridian seeks to improve and diversify its housing
inventory, create strong and sustainable jobs, improve infrastructure, and support diversified modes of
transportation.
An assessment of legal and regulatory capabilities is presented in Table 6-1. An assessment of fiscal capabilities
is presented in Table 6-2. An assessment of administrative and technical capabilities is presented in Table 6-3.
Information on National Flood Insurance Program (NFIP) compliance is presented in Table 6-4. Classifications
under various community mitigation programs are presented in Table 6-5. An assessment of education and
outreach capabilities is presented in Table 6-6.
Building Code Yes No Yes
Comment: Meridian City Code Title 10, Chapter 1 ; Adopted I2/2 2014,• Ord #14-1633
Zoning Code Yes No No
Comment:Meridian City Code Title 11 Chapter 2,• Adopted 7/8/2008,• Ord. 108-1372
Subdivisions Yes No No
Comment. Meridian City Code Title 11, Chapter 6; Adopted 7/8/2008,• Ord. #08-1372
Stormwater Management No Yes No
Comment ACHD owns and operates storm drain system. ACRD holds EPA NPDES MS4 Phase l and Phase 11 permits. City complies with
the EPA's Construction General Permit for City -owned projects.
Post -Disaster Recovery No No No
Real Estate Disclosure No No No
Growth Management Yes No No
Comment: City of Meridian Comprehensive Plan,, Adopted 9/9/2014,• Resolution #14-1011
Site Plan Review Yes No No
Comment: Multiple City Ordinances and Departments and 3rd party agencies,
Environmental Protection Yes No No
Comment: Multiple City Ordinances and Departments and 3rd
Flood Damage Prevention Yes No No
Comment: Meridian City Code Title 10, Chapter 6, Adopted 1/1/2014,• Ord. #13-1584
Emergency Management Yes No No
Comment: Emergency Management for the City of Merldian is done in partnership with ACEM. Meridian participates through the ACEM
Board as well as representation on TAG (Technical Advisory Group). In addition, the City has an Emergency Management committee
focused on Meridlan specific preparedness.
Climate Change No No No
Other Yes No No
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
Comment: City of Meridian Comprehensive Plan, • Adopted 9/9/2014, Resolution #14-1011
Capital Improvement Plan
Yes
No
No
Comment: City of Meridian Engineering Capital & Enhancement Plan (5- Year C/P for water, sewer and reclaimed utilities. Updated
annually. Last Updated to cover 2016-2020.
Floodplain or Watershed Plan
Yes
No
No
Comment: The 2016 Ada County Multi -Hazard Mitigation Plan will qualify as a flood hazard managementp/an under CRS criteria upon its
completion and adoption.
Stormwater Plan
No
Yes
No
Comment. ACHD owns and operates storm drain system. ACHD holds EPA NPDES MS4
Phase/ and Phase 11 permits. City complies with
the EPA's Construction General Permit for City owned projects.
Habitat Conservation Plan
No
No
No
Economic Development Plan
Yes
No
No
Comment: City of Meridian Strategic Plan presented to Council and adopted 5/5/2015
Shoreline Management Plan
No
No
No
Community Wildfire Protection Plan
Yes
No
No
Comment The City of Meridian has no wildland urban interface areas, but does participate in the County -wide wildland Are planning
group. This plan is currently being updated.
Forest Management Plan
No
No
No
Climate Action Plan
No
No
No ;
Other
No
No
Comprehensive Emergency Management Plan
Yes
No
No
Comment: The City has adopted a Comprehensive Emergency Management Plan utilizlnq
Emergency Support
Functions.
Threat & Hazard Identification & Risk Assessment
No
Yes
No
Comment Ada County TH1RA - DRAFT; May 2015
Post -Disaster Recovery Plan
No
No
No
Comment., Currently no adopted Post -Disaster Recovery Plan.
Continuity of Operations Plan
Yes
No
No
Comment:
Public Health Plan
No
Yes
No
Comment: Central District Health Department Emergency Operations Plan, 2013. Fire Department does have
input on Public
Health
planning via the ACCESS EMS system.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
Community Development Block Grants
_ _ _ Yes
Capital Improvements Project Funding
Yes
Authority to Levy Taxes for Specific Purposes
_ Yes
User Fees for Water, Sewer, Gas or Electric Service
Yes
Incur Debt through General Obligation Bonds
No
Incur Debt through Special Tax Bonds
No
Incur Debt through Private Activity Bonds
No
Withhold Public Expenditures in Hazard -Prone Areas
Yes
State -Sponsored Grant Programs _ _
Yes
Development Impact Fees for Homebuyers or Developers
Yes
Other
None
Table -3. Administrative and Technical Capability
Planners or engineers with knowledge of land development and land
management practices
Engineers or professionals trained in building or infrastructure
construction practices
Planners or engineers with an understanding of natural hazards
Staff with training in benefit/cost analysis
Surveyors
Yes
Yes
Yes
Yes
i Community Development, Public Works; several
positions
Community Development, Public Works; several
positions
Community Development, Public Works, several
positions
Community Development, Public Works; various
positions
No
Staff capable of making substantial damage estimates Yes Community Development, Public Works; several
positions _
Personnel skilled or trained in GIS applications Yes Information Technology, Community
Development, Public Works, several positions
Scientist familiar with natural hazards in local area No Planning partners available through universities
and Idaho Department of Homeland Security
Emergency manager Yes No dedicated Emergency Manager for the City
of Meridian.
Grant writers Yes Ability to contract for service
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
When did the community enter the NFIP?
3/20/92
When did the Flood Insurance Rate maps become effective (current)?
10/02/03
What local department is responsible for floodplain management?
Community Development, Public Works
Who is your floodplain administrator? (department/position)
Public Works; City Engineer or Appointee
• Is this a primary or auxiliary role?
Primary -
Are any certified floodplain managers on staff in your jurisdiction?
Yes
What is the date of adoption of your flood damage prevention ordinance (current)?
1/1/2014
• Does your floodplain management program meet or exceed minimum requirements?
Exceed
• If so, in what ways?
Several (Low Floor 2' freeboard,
Blue
Crawlspace 1' freeboard, added buffer of
_
mapped boundaries, etc.)
When was the most recent Community Assistance Visit or Community Assistance Contact?
12/31/2013 (CAV); 2/18/2015 (CAC)
Does your jurisdiction have any outstanding NFIP compliance violations that need to be
No
addressed?
• If so, please state what they are.
Do your flood hazard maps adequately address the flood risk within your jurisdiction?
Yes
• If no, please state why.
Does your floodplain management staff need any assistance or training to support its
No
floodplain management program?
• If so, what type of assistance/training is needed?
Does your jurisdiction participate in the Community Rating System (CRS)?
Yes
• If so, is your jurisdiction seeking to improve its CRS Classification?
How many Flood Insurance policies are in force in your jurisdiction?
Approx.107 (as of Oct. 2014)
• What is the insurance in force?
$21,664,200 (as of Oct. 2014)
• What is the premium in force?
$73,617 (as of Oct. 2014)
How many total loss claims have been filed in your jurisdiction?
1(as of Oct. 2014)
• How many claims were closed without payment/are still open?
0 (as of Oct. 2014)
• What were the total payments for losses?
"$23,747 (as of Oct. 2014)
Table 6-5. Community Classifications
Community Rating System
Yes
8
5/6/2015 (draft)
Building Code Effectiveness
Yes
99
N/A
Grading Schedule
Public Protection
Yes
ISO Class 3
2009
Storm Ready
Yes
Blue
N/A
Firewise
No
N/A
N/A
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes
City of Meridian
Do you have personnel skilled or trained in website development? Yes - Information Technology
Do you have hazard mitigation information available on your website? Yes
• If yes, please briefly describe. Links to Ada County Mitigation websites
Do you utilize social media for hazard mitigation education and outreach? No
• If yes, please briefly describe.
Do you have any citizen boards or commissions that address issues related to No
hazard mitigation?
• If yes, please briefly specify.
Do you have any other programs already in place that could be used to Yes
communicate hazard -related information?
• If yes, please briefly describe. Social media could be accessed to provide information
Do you have any established warning systems for hazard events? No
• If yes, please briefly describe. Code Red — residents may sign up to receive emergency
notifications and critical community alerts.
"Ada County Emergency Management developed a Joint
Information System Plan that delineates the processes
with developing a regional joint information system and
center for coordinating public information messaging.
6.4 INTEGRATION WITH OTHER PLANNING INITIATIVES
This section describes the City's process for integrating the Multi -Hazard Mitigation Plan into local planning.
6.4.1 Existing Integration
The following plans and programs currently integrate the goals, risk assessment and/or recommendations of the
Multi -Hazard Mitigation Plan:
• City of Meridian Comprehensive Plan—The Comprehensive Plan for Meridian currently includes
mitigation related policies as they related to the protection of human life and property from flood events.
Additionally, the Comprehensive plan addresses the need for natural resource protection and the
identification of known hazards within the County.
• Meridian Flood Damage Prevention Ordinance—Ordinance integrates with Ada County Multi -Hazard
Mitigation Plan goals and objectives.
• COOP — The COOP plan for the City of Meridian was completed in 2012 and adopted by City Council.
6.4.2 Opportunities for Future Integration
The following plans and programs do not currently integrate the goals, risk assessment and/or recommendations
of the Multi -Hazard Mitigation Plan, but provide an opportunity for future integration:
• Meridian Comprehensive Plan—Plan can integrate goals and objectives of the Multi -Hazard Mitigation
Plan
• Engineering Capital & Enhancement Plan (CIP)—Mitigation may be funded, in part, through the City
CIP plan.
• Name of plan or program—Brief description of how the plan/program can be integrated with the Multi -
Hazard Mitigation Plan
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
Table 6-7 lists all past occurrences of natural hazards within the jurisdiction.
Cloudburst Rain Event
N/A
Sept 2013
Unknown
Cloudburst Rain Events
NIA
Aug 2010
Unknown'
Wildfires
N/A
Sept 2000
Unknown
Rain & Floodinq
N/A
Dec 1964 '
Unknown
Repetitive loss records are as follows:
• Number of FEMA -identified Repetitive -Loss Properties: 0
• Number of FEMA -identified Severe -Repetitive -Loss Properties: 0
• Number of Repetitive -Loss Properties or Severe -Repetitive -Loss Properties that have been mitigated: 0
Other noted vulnerabilities include:
• Canal failure is a potential vulnerability. Refer to local irrigation districts for vulnerability assessments. .
Table 6-8 presents the ranking of the hazards of concern.
Table 6-8. Hazard Risk
1
Severe Weather
51
High
2
Earthquake
32
High
3
Flood
18
Medium
4
Wildfire
12
Medium
5
Drought
12
Medium
6
Volcano
11
Low
7
Landslide
5
Low
8
Dam Failure
0
Low
Table 6-9 summarizes the initiatives that were recommended in the previous version of the hazard mitigation plan
and their implementation status at the time this update was prepared.
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
'able 6-9. Status of Previous Action Plan
M-1—Conduct a survey of water, sewer, fire, and police infrastructure including X
power generation equipment, wastewater treatment plant facilities, communications,
and Supervisory Control and Data Acquisition (SCADA) equipment to analyze
vulnerability to severe weather and earthquake, then design and execute
improvements to mitigate.
Comment: Vulnerability assessment is being conducted. Will include weather and flood elements.
#M-2 Become a "Firewise Community" X
Comment Long term endeavor. No slgniflcant WUl areas in City.
M-3—Maintain compliance and good standing in the National Flood Insurance X
Program
Comment Good standing in NFIP is maintained
M-4—Apply for participation in the Community Rating System (CRS) and Maintain X
Standing in CRS
Comment: Action Item should change to maintain CRS standing and improve rating as beneficial
M-5—Consider the creation of a surface water utility including fee collection X
Comment: Initiative to be revised perbndings. ACHD owns and operates storm drain system and is MS4 permittee in Meridian area.
M-6—Develop a comprehensive surface water protection program, including a X
stormwater management plan that includes the creation of a capital improvements
program for stormwater in support of a stormwater utility.
Comment. Initiative to be revised. Stormwaier elements of City projects are funded as part of CIP. ACHD owns and operates storm drain
system and is MS4 permittee in Meridian area
M-7—Partner with ACHD to implement a culvert replacement program for X
approximately 15 crossings of Fivemile, Ninemile, and Tenmile Creeks including
design and construction.
Comment: Culvert replacements occur as road funding becomes available. Consider additional Action Item for specific Old Town
Meridian undersized system of culverts. Partners to be RR, ID, ACHD, City, Urban Renewal District, Meridian_ Development Corporation
M-8—Partner with Idaho Transportation Department (ITD) to design and construct X
culvert improvements on Fivemile Creek at the I-84 / Eagle Road Interchange
according to recommendations of "Fivemile Creek at Interstate 84—Eagle Road to
Wells Street" Hydraulic Report, November 2008,
Comment: Partial - Construction ongolnq at 1-84. Eagle Rd culvert pending design.
M-9—Perform a vulnerability assessment on the Ridenbaugh and New York Canal X
system in the Meridian Area of Impact.
Comment: Action item should change to partner with and assist local ID with future vulnerability assessments.
M-10—Perform an assessment to determine housing areas that would benefit from X
foundation elevation projects. Work with homeowners to apply for grant funding for
projects.
Comment.- Assessment still to be completed.
M-11—Integrate Ada County Multi -Hazard Mitigation Plan into the City of Meridian's X
Comprehensive Plan.
Comment To be done in 2016 Comp Plan update
M -12 -Consider appropriate higher regulatory standards that prevent or reduce risk X X
to the built environment from the known hazards of concern.
Comment.-
6-8
omment;
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
M-13—Where appropriate, support retrofitting, purchase, or relocation of structures " X
located in hazard -prone areas to protect structures from future damage, with
properties with exposure to repetitive losses as a priority.
Comment., Suggest combining with M-9 above. Assessment is needed Arst.
M-14—Support County -wide initiatives identified in Volume 1. X
Comment.-
M-15—Continue
omment.M-15—Continue to support the implementation, monitoring, maintenance, and X
updating of this Plan, as defined in Volume
Comment:
6.9 HAZARD MITIGATION.: PLAN AND EVALUATION
OF
RECOMMENDED ACTIONS
Table 6-10 lists the actions that make up the City of Meridian's hazard mitigation action plan. Table 6-11
identifies the priority for each action. Table 6-12 summarizes the mitigation actions by hazard of concern and the
six mitigation types.
M-1—Conduct a survey of water, sewer, fire, and police infrastructure including power generation equipment, wastewater treatment plant
facilities, communications, and Supervisory Control and Data Acquisition (SCADA) equipment to analyze vulnerability to severe weather
and earthquake, then design and execute improvements to mitigate.
Existing Severe Storm, 1,2,3,10 City (PW) Medium Enterprise, General Short Term
Earthquake Funds
M-2—Become a "Firewise Community"
New & Wildland Fire 2,4,5,6,8 City (Fire) Low General Fund Long term
Existing
M-3—Maintain good standing under the National Flood Insurance Program by implementing programs that meet or exceed the minimum
NAP requirements. Such programs include but are not limited to: enforcing an adopted flood damage prevention ordinance, participating
in floodplain mapping updates, and providing public assistance and information on floodplain requirements and impacts.
New & Flood 1,2,4,5,6,8 City (PW) Low General, Enterprise Ongoing
Existing Funds
M-4—Maintain, and improve where beneficial, participation rating in the Community Rating System (CRS)
New & Flood 1,2,4,5,6,7,8 City (PW) Low General, Enterprise Ongoing
Existing Funds
M-5—Evaluate surface water protection program, including surface water restoration, stormwater management, capital improvement
program integration, and potential regulatory and fee impacts.
New & Flood, Severe Weather 1,2,3,10 City (PW) High Enterprise Fund Short, Long
Existing Term
M-6—Partner with ACHD to implement a culvert replacement program for approximately 15 crossings of Fivemile, Ninemile, and Tenmile
Creeks including design and construction.
New & Flood, Severe Weather 1,2 City (PW, CD) High Multiple Short, Long
Existing Term
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2—Planning Partner Annexes City of Meridian
M-7—Partner with Idaho Transportation Department (ITD) to design and construct culvert improvements on Fivemile Creek at Eagle Rd
and the 1-84 / Eagle Road Interchange according to recommendations of "Fivemile Creek at Interstate 84—Eagle Road to Wells Street"
Hydraulic Report, November 2008.
Existing Flood, Severe Weather 1,2 ITD", City (PW, CD) High Multiple Short, Long
Term
M -8 -Assist local irrigation districts with vulnerability assessments on the Ridenbaugh and New York Canal systems in the Meridian Area
of Impact,
New & Flood, Earthquake 1,2,4,7,9,10 Local Irrigation Medium Multiple Long Term
Existing
M-9—Perform an assessment to determine housing areas that would benefit from foundation elevation projects; and where appropriate,
support and assist in grant funding opportunities for retrofitting, purchase or relocation projects..
Existing Flood, Earthquake, 3,8,9 City (PW) High Multiple Long Term
Wildland Fire
M-10—Integrate Multi -Hazard Mitigation Plan into the City of Meridian's Comprehensive Plan.
New & All Hazards 2, 5, 6 City (All) Low General Fund Short Term
Existing
M-11—Consider appropriate higher regulatory standards that prevent or reduce risk to the built environment from the known hazards of
concern.
New & All Hazards 4,6 City (All) Low General Fund Long Term
Existing
M-12—Support County -wide initiatives identified in Volume 1.
New & All Hazards All City (All) Low General Fund Ongoing
Existing
M-13—Continue to support the implementation, monitoring, maintenance, and updating of this Plan, as defined in Volume 1.
New & All Hazards All Ada County, City (All) ! Low Multiple Ongoing
Existing
M-14—Provide fire safety, fire prevention and Firewise education to neighborhoods, schools and community via the internet, social media
and direct public outreach.
New and Wildfire 8,9 City, Meridian Fire, Low General Fund Ongoing
Existing ACEM
M -15 -Whenever possible, coordinate with local experts and employ natural environmental processes in mitigation activities that increase
ecosystem resilience and reduce the impacts of flooding on the built environment.
New and Flood 2, 5, 9 City of Meridian Medium Local, Grants, Long term
Existing Development Fees
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2016 Ada County Multi -Hazard Mitigation Plan: Volume 2 -Planning Partner Annexes City of Meridian
M-1
4
High
Medium
Yes
Yes
Yes
High
Medium
M-2
5
High
Low
Yes
No
No
Medium
Low
M-3
6
High
Low
Yes
No
Yes
High
Low
M-4
7
High
Low
Yes
No
Yes
High
Low
M-5
4
High
High
Yes
No
No
Medium
Medium
M-6 _
2
High
High
Yes
Yes
No
Medium _
Low
M-7
2
High
High
Yes
Yes
No
Medium
Low
M-8
6
High
Medium
Yes
Yes
No
Low
Low
M-9
3
High
High
Yes
Yes
Yes
Medium
Low
M-10
3
High
Low
Yes
No
Yes
High
Low
M-11
3
High
Low
Yes
No
No
High
Low
M-12
2
High
Low
Yes
No
Yes
High
Low
M-13
10
High
Low
Yes
Yes
Yes
High
Low
M-14 _
2
Medium
Low
Yes
No
Yes
High
Low
M-15
3
High
Medium
Yes
Yes
No
Medium
High
a. See the introduction
to this volume for explanation of priorities.
Anfinnc
Dam Failure
N/A
N/A
N/A
N/A
Drought
M-10, M-11, M-13
M-9
M-12
M-10
Earthquake
M-1, M-8, M-10,
M-1, M-9
M-12
M-10
M-11, M-13
Flood
M-3, M-4, M-5, M-6,
M-3, M-4, M-5,
M-3, M-4, M-12
M-10, M-15
M-7, M-8, M-9,
M-6, M-7, M-8,
M-10, M-11, M-13,
M-9, M-15
M-15
Landslide
M-10, M-11, M-13
M-9
M-12
M-10
Severe Weather
M-1, M-5, M-10,
M-1, M-9
M-12
M-10
M-11, M-13
N/A N/A
M-12
M-12 M-1
M-12 M-5, M-6, M-7,
M-9
M-12
M-12 M-1, M-5, M-6,
M-7
Wildfire M-2, M-10, M-11, M-2, M-9, M-14 M-2, M-12, M-14 s M-10, M-14 M-12
M-13, M-14
a. See the introduction to this volume for explanation of mitigation types.
TETRA TECH
6-11
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Operation Facilities $`
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Fire Stations &
12 EMS Facilities Schools & ���F i S
Educational
Medical Care Facilities
Facilities 0 0.4 0.8 1.6
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Miles
Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Utilities & Infrastructure
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Communication Natural Gas Facilities
Facilities
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Electric Power Facilities
Hazardous Materials o 0.4 0.8 1.6
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Data Sources: Ada County, U.S. Geological Survey, COMPASS, Idaho DHS
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Peak Ground Acceleration for a 100 -Year Probabalistic Event
Legend
Ada County Boundary
Modified Mercalli Scale,
Potential Shaking
IV (Light)
V (Moderate)
0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Peak Ground Acceleration for a 500 -Year Probabalistic Event
I W ChtCden etust� t '
� � w
in t
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t
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i, IAda Coun Bounda
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W + E
S
0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
W Chlnden
Blvd
BOISE
W Edna St
F
a>
K
v
W Ustick Rd N
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k s
y
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W Fairview Ave
j t
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I T ' E Lake Hazel Rd i W Lake Hazel Rd
�'s_a
i
ON=
N
W + E
S
0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
W Franklin Rd
F
� I'
"14
Z
k s
y
U
t„ �E�nra t-cr ��>: Wvct�Rd d
Mr x ! r LL
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W Lake HazelRd I r u '
I T ' E Lake Hazel Rd i W Lake Hazel Rd
�'s_a
i
ON=
N
W + E
S
0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey, Hazus
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
Squaw Creek M7.0 Scenario Peak Ground Acceleration
ow
1 i
I WChinden�l
C0
Z WE
���
o
t _U-
�
€. `
i _
EAGLE
I 1 E Chinden Blvd
Legend
— a Ada County Boundary
Modified Mercalli Scale,
Potential Shaking
V (Moderate)
VI (Strong)
GARDEN
CITY
1 i
W Chinden 6/vd
BOISE
l W Edna St
.o
C]
v
v
WUstickRd :A
>
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11
W
a
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W Vict.-_Rd "" m
L
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i
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WLaGrangeSt
a
E Lake Hazel Rd W Lake Hazel Rd
`•' �1
WE
vr•
S
0 0.4 0.8 1.6
Miles
Data Sources: Ada County, U.S. Geological Survey
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
City of Meridian
FEMA DFIRM Flood Hazard Zones
,
R =°--� ' :3 n...- , _ - a_GARDEN
CITY
e. r.
EAGLE` 1 '
€ wCa ni tli:n 81 >S ' r t. `t`I ✓o t
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_ W Edna Sl
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LL
WFairview Ave
!( �. Executive Dr
WVvenklir[id 9 *" _ E Fran In R W Franklin Rd
_ s
f � i
fY
W Lamont Rd r.
o rQ
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m?++
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m.
ti.
W Reutzel Dr,
i'
W Amity Rd _EAmit �R-d W Amity Rd
1 �
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t
'— KUNA'
W Lake Hazel Rd E Lake Hazel Rd W Lake Hazel Rd
Legend
— Ada County Boundary 4
Water Bodies 4 W E
1 % Annual Chance Flood Boundary (100 Year)
0.2% Annual Chance Flood Boundary (500 Year)
Flood Hazard Areas as depicted on FEMA Digital Insurance Rate Maps (DFIRM). 0 0.4 0.8 1.6
This map is a combination of effective and preliminary DFIRM boundaries. TETRAr,TECF1
Miles
Data Sources: Ada County, U.S. Geological Survey, FEMA, USACE
Ada County does not warrant the accuracy, reliability or timeliness of any information on this map, and shall not be held liable for losses caused by using this information.
E IDIAN
*
,
Public
IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: January 19, 2017
Mayor Tammy de Weerd
City Council Memberfe
Joe Borton
Keith Bird
Genesis Milam
Luke Cavener
Ty Palmer
SUBJECT: Discussion of resolution accepting all of Volume 1 and the City's section of the
Volume 2 within the Ada County Hazard Mitigation Plan- to be included as a
Department Report for City Council agenda for February 14, 2017.
I. DEPARTMENT CONTACT PERSONS
Kyle Radek, Asst. City Engineer 489-1343
Warren Stewart, Engineering Manager 489-1350
Dale Bolthouse, Interim PW Director 489-1325
BACKGROUND
Hazard Mitigation Planning for the Ada County Planning Area:
In July of 2015, a coalition of Ada County planning partners embarked on a planning process to
prepare for and lessen the impacts of specified natural hazards. Responding to federal mandates
in the Disaster Mitigation Act of 2000 (Public Law 106-390), the partnership was formed to pool
resources and create a uniform hazard mitigation strategy that can be consistently applied to the
defined planning area and used to ensure eligibility for specified grant funding sources.
The 20 member planning partnership involved in this program includes Ada County, six Cities,
and 13 special services districts. The planning area for the hazard mitigation plan encompasses
all of Ada County and the portion of Canyon County where Flood Control District #10 has
jurisdictional authority. The result of the organizational efforts has been to update the
multi -agency, multi -hazard mitigation plan that is approved by both Federal Emergency
Management Agency (FEMA) and the Idaho Office of Emergency Management (IOEM).
Mitigation is defined in this context as any sustained action taken to reduce or eliminate long-
term risk to life and property from a hazard event. Mitigation planning is the systematic process
of learning about the hazards that can affect the community, setting clear goals, identifying
Page I of 3
appropriate actions and following through with an effective mitigation strategy. Mitigation
encourages long-term reduction of hazard vulnerability and can reduce the enormous cost of
disasters to property owners and all levels of government. Mitigation can also protect critical
community facilities, reduce exposure to liability, and minimize post -disaster community
disruption.
The hazard identification and profiling in the hazard mitigation plan addresses the following
hazards considered to be of paramount importance within the Ada County planning area.
1. Dam Failure
2. Drought
3. Earthquake
4. Flood
5. Landslide and Other Mass Movements
6. Severe Weather
7. Volcano (Ash Fall)
8. Wildfire
Ada County Emergency Management (ACEM) secured funding for developing the hazard
mitigation plan and was the lead coordinating agency for this multi jurisdictional effort. All
participating local jurisdictions have been responsible for assisting in the development of the
hazard and vulnerability assessments and the mitigation action strategies for their respective
jurisdictions and organizations. The plan presents the accumulated information in a unified
framework to ensure a comprehensive and coordinated plan covering all planning partners within
the Ada County Planning Area. Each jurisdiction has been responsible for the review and
approval of their individual sections of the plan.
The plan was prepared in accordance with the Idaho Office of Emergency Management Local
Hazard Mitigation Plan and Flood Mitigation Plan preparation guidelines. Additionally, the plan
has been aligned with the goals, objectives and priorities of the State's multi -hazard mitigation
plan and flood mitigation plan.
A 15 member Hazard Mitigation Steering Committee (HMSO) composed of representative
stakeholders was formed early in the planning process to guide the development of the Plan. In
addition, citizens were asked to contribute by sharing local knowledge of their individual area's
vulnerability to natural hazards based on past occurrences. Public involvement has been solicited
via a multi -media campaign that included public meetings, web -based information,
questionnaires and progress updates via the news media.
Why adopt this Plan?
Once the hazard mitigation plan is adopted by all of the jurisdictional partners and approved by
FEMA, the partnership will collectively and individually become eligible to apply for hazard
mitigation project funding from the Pre -Disaster Mitigation Grant Program (PDM), Flood
Mitigation Assistance and the Hazard Mitigation Grant Program (HMGP).
What is the Pre -Disaster Mitigation grant program?
Page 2 of 3
The PDM is a competitive grant program that provides funds to State, Tribal, and local
governments for pre -disaster mitigation planning and projects primarily addressing natural
hazards. Cost -Effective pre -disaster mitigation activities reduce risk to life and property from
natural hazard events before a natural disaster strikes, thus reducing overall risks to the
population and structures, while also reducing reliance on funding from actual disaster
declarations. Funds will be awarded on a competitive basis for mitigation planning and project
applications intended to make local governments more resistant to the impacts of future natural
disasters
What is the Hazard Mitigation Grant Program?
Authorized under Section 404 of the Stafford Act, the HMGP administered by FEMA provides
grants to States and local governments to implement long-term hazard mitigation measures after
a major disaster declaration. The purpose of the program is to reduce the loss of life and property
due to natural disasters and to enable mitigation measures to be implemented during the
immediate recovery from a disaster.
Where do we go from here?
Upon adoption of Volume I and our jurisdictional Annex and the appendices of Volume II of the
Ada County Multi -Hazard Mitigation Plan (ACMHMP) and subsequent approval of said plan by
IDEM and FEMA, the City will be eligible to apply for specified grants. The grant funds are
made available to states and local governments and can be used to implement the long-term
hazard mitigation measures specified within the City's annex of the ACMHMP before and after a
major disaster declaration. The ACMHMP is considered a living document such that, as
awareness of additional hazards develops and new strategies and projects are conceived to offset
or prevent losses due to natural disasters, the ACMHMP will be evaluated and revised on a
continual 5 year time frame.
RECOMMENDED COUNCIL ACTION:
Discussion of ACMHMP and adoption at an upcoming meeting.
Approved for Council Agenda:
arren
Page 3 of 3
Financial Statements
September 30, 2016
City of Meridian, Idaho
The City of Meridian is located in the center of the Treasure Valley in southwest Idaho. Founded in 1893, and
incorporated as a city in 1903, Meridian is now one of Idaho's largest and fastest growing communities. Meridian is
cited by Money Magazine as one of its Top 50 Best Places to Live, and by America's Promise Alliance and ING as
one of the Nation's 100 Best Communities for Young People. For more information, visit www.meridiancity.org.
City of Meridian, Idaho
Table of Contents
September 30, 2016
Independent Auditor’s Report .................................................................................................................................... 1
Management's Discussion and Analysis .................................................................................................................... 3
Financial Statements
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Position .................................................................................................................................... 14
Statement of Activities ......................................................................................................................................... 16
Fund Financial Statements
Balance Sheet – Governmental Funds ................................................................................................................. 17
Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position ......................... 18
Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds ......................... 19
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental
Funds to the Statement of Activities .................................................................................................................... 20
Statement of Net Position – Proprietary Fund ..................................................................................................... 21
Statement of Revenues, Expenses, and Changes in Fund Net Position – Proprietary Fund ................................ 23
Statement of Cash Flows – Proprietary Fund ...................................................................................................... 24
Notes to Financial Statements .............................................................................................................................. 25
Required Supplementary Information
Schedule of Employer’s Share of Net Pension Liability and Employer Contributions ....................................... 48
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – General Fund ...... 50
Notes to Required Supplementary Information ................................................................................................... 52
Other Information
Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Capital Projects
Fund ..................................................................................................................................................................... 53
Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Enterprise Fund ... 54
Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ....... 55
www.eidebailly.com
877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE
1
Independent Auditor’s Report
Mayor and Members of the City Council
City of Meridian, Idaho
Meridian, Idaho
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, the discretely presented component unit, and each major fund of the City of Meridian, Idaho,
(the City), as of and for the year ended September 30, 2016, and the related notes to the financial
statements, which collectively comprise the City’s basic financial statements as listed in the table of
contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation
and fair presentation of the financial statements in order to design audit procedures that are appropriate in
the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s
internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
2
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, the discretely
presented component unit, and each major fund of the City, as of September 30, 2016, and the respective
changes in financial position, and, where applicable, cash flows thereof for the year then ended in
accordance with accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s
discussion and analysis, budgetary comparison information, Schedule of Employer’s Share of Net
Pension Liability, and Schedule of Employer Contributions as listed in the table of contents be presented
to supplement the basic financial statements. Such information, although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board, who considers it to be an
essential part of financial reporting for placing the basic financial statements in an appropriate
operational, economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United States
of America, which consisted of inquiries of management about the methods of preparing the information
and comparing the information for consistency with management’s responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited procedures
do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City’s basic financial statements. The Schedules of Revenues, Expenditures, and Changes in
Fund Balance - Budget to Actual – Capital Projects and Enterprise Fund are presented for purposes of
additional analysis and are not a required part of the basic financial statements.
The Schedules of Revenues, Expenditures, and Changes in Fund Balance – Budget to Actual – Capital
Projects Fund and Enterprise Fund, have not been subjected to the auditing procedures applied in the
audit of the basic financial statements and, accordingly, we do not express an opinion or provide any
assurance on them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated January 31,
2017, on our consideration of the City’s internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on internal control
over financial reporting or on compliance. That report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering City’s internal control over financial
reporting and compliance.
Boise, Idaho
January 31, 2017
3
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
This section of the City of Meridian’s (City’s) annual financial report presents management’s discussion and
analysis of the City’s financial performance during the year ended September 30, 2016. Please use this
information in conjunction with the information furnished in the City’s financial statements.
Financial Highlights
The total assets and deferred outflows of the City exceeded its liabilities and deferred inflows at
September 30, 2016 by $417,907,496. Of this amount $56,906,948 is unrestricted and available to meet
the City’s on-going obligations to citizens and creditors.
Net position of the Governmental activities finished the fiscal year 2016 at $125,976,033 and the net
position of Business-type activities finished fiscal year 2016 at $291,931,463.
Total fund balance of governmental funds at September 30, 2016 was $44,597,323 as compared to a total
governmental fund balance at September 30, 2015 of $39,209,736.
o Of the September 30, 2016 fund balance, $21,678,099 is unassigned and available to meet the
entities on-going obligations.
The City has no outstanding long-term debt at September 30, 2016.
Overview of the Financial Statements
This annual report consists of five parts – management discussion and analysis, the government-wide financial
statements, fund financial statements, notes to the financial statements, and required supplementary information.
Government - Wide Financial Statements
These statements report information about all of the operations of the City using accounting methods similar to
those used by private sector companies. These statements are prepared using the flow of economic resources
measurement focus and accrual basis of accounting. The current year’s revenues and expenses are recorded as
transactions occur rather than when cash is received or paid.
The government-wide financial statements are divided into two categories:
Statement of Net Position – Reports all of the City’s assets and deferred outflows of resources less the liabilities
and deferred inflows of resources with the difference reported as net position. Over time, increases or decreases
in net position may serve as a useful indicator of whether the financial position of the City is improving or
deteriorating.
Statement of Activities – Reports all of the City’s revenues and expenses for the year by function. Examples of
functions are public safety, administration, and water and sewer activities. Revenues, such as property tax which
cannot be traced to a specific function, are reported as General Revenues.
Fund Financial Statements
The Fund financial statements provide information about the City’s major funds, not the City as a whole. The
City uses a method of accounting, called fund accounting, to separate specific sources of funds and
corresponding expenditures. Funds may be required by law or may be established by the City Council.
4
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
The City has the following funds:
Governmental Funds: These funds encompass the City’s basic services, public safety, community planning and
development, administration, and parks and recreation. Governmental fund financial statements focus on short-
term inflows and outflows of spendable resources, an accounting approach known as the flow of current financial
resources measurement focus and the modified accrual basis of accounting. Information provided by these
statements provides a short-term view of what resources will be available to meet needs.
The City has two governmental funds:
General Fund – The general fund is the general operating fund of the City. It derives most of its income from
property tax and funds the operations of the City. It includes the Development Services Fund, used to account
for revenue and expenses of the community planning and development function, and the Public Safety Fund used
to set aside funds for police and fire capital projects. It also includes the Impact Fee Fund used to account for
park and public safety impact fee revenue and capital acquisitions.
Capital Projects Fund – The Capital Projects Fund is used to account for financial resources to be used for the
acquisition of major capital facilities.
The City has one proprietary fund:
Enterprise Fund: User fees finance activities in these funds. The water and sewer utilities and all the activities
necessary to support their operation are accounted for in this fund. Accounting for this fund is the same as a
private business on a full accrual basis.
Notes to the Financial Statements
The notes provide additional information that is necessary to fully understand the data presented in the
government-wide and fund financial statements.
Required Supplementary Information
This section has information that further explains and supports the information in the financial statements by
including a comparison of the City’s budget data for the year, as well as the City’s schedule of employer’s share
of net pension liability and the City’s schedule of employer contributions.
FINANCIAL ANALYSIS OF THE CITY OF MERIDIAN AS A WHOLE
Net Position
Net position measures the difference between what the City owns (assets and deferred outflows) and what the
City owes (liabilities and deferred inflows). At September 30, 2016 the City’s combined assets and deferred
outflows exceeded liabilities and deferred inflows by $417,907,496 as compared to the net position as of
September 30, 2015 of $385,948,649.
The largest portion of the City’s net position is invested in capital assets net of related debt. Capital assets
include land, building, equipment and machinery, and sewer and water utility infrastructure.
5
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
The City’s unrestricted net position equals $56,906,948 of total net position. This is an increase from FY2015 to
FY2016. Assets restricted to a particular use equaled $20,353,876 of the City’s total net position. This is an
increase from FY2015 to FY2016.
The table below has been condensed from the Statement of Net Position:
2016 2015 2016 2015 2016 2015
Current and Other Assets 76,506,591$ 68,797,086$ 51,827,354$ 47,571,757$ 128,333,945$ 116,368,843$
Capital Assets 92,393,915 89,026,734 249,123,803 230,377,979 341,517,718 319,404,713
Deferred Outflows of Resources 4,774,514 4,573,254 1,192,855 1,143,314 5,967,369 5,716,568
TOTAL Assets and Deferred
Outflows of Resources 173,675,020 162,397,074 302,144,012 279,093,050 475,819,032 441,490,124
Current Liabilities 3,438,345 3,220,725 6,054,857 6,583,564 9,493,202 9,804,289
Long-term Liabilities 14,882,474 10,089,470 3,821,259 2,618,055 18,703,733 12,707,525
Deferred Inflows of Resources 29,378,168 31,618,125 336,433 1,411,536 29,714,601 33,029,661
TOTAL Liabilities and Deferred
Inflows of Resources 47,698,987 44,928,320 10,212,549 10,613,155 57,911,536 55,541,475
Net Position
Invested in Capital Assets
Net of Related Debt 92,393,915 89,026,731 248,252,757 230,377,979 340,646,672 319,404,710
Restricted 20,353,876 15,884,993 - - 20,353,876 15,884,993
Unrestricted 13,228,242 12,557,030 43,678,706 38,101,916 56,906,948 50,658,946
TOTAL Net Position 125,976,033$ 117,468,754$ 291,931,463$ 268,479,895$ 417,907,496$ 385,948,649$
Primary Government
Governmental
Activities
Business - type
Activities Total
6
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
Changes in Net Position
During the year the City’s financial position improved by $31,958,847. The following condensed financial
information was derived from the government-wide Statement of Activities and shows how the City’s net
position changed during the year.
FY2016 FY2015 FY2016 FY2015 FY2016 FY2015
Revenues
Program Revenues
Charges for services 9,013,372$ 7,876,717$ 24,806,048$ 23,376,694$ 33,819,420$ 31,253,411$
Operating grants and contributions 777,236 555,822 10,226,218 8,871,580 11,003,454 9,427,402
Capital grants and contributions 3,053,968 3,064,533 12,626,940 11,149,103 15,680,908 14,213,636
General Revenue
Property taxes 26,695,828 24,729,318 - - 26,695,828 24,729,318
Franchise fees 1,464,268 1,455,287 - - 1,464,268 1,455,287
Sales tax and other governmental 6,216,064 5,501,620 - - 6,216,064 5,501,620
Investment Earnings 370,712 243,741 530,634 422,777 901,346 666,518
Other Revenue 118,241 142,318 106,388 232,271 224,629 374,589
Total Revenues 47,709,689 43,569,356 48,296,228 44,052,425 96,005,917 87,621,781
Expenses
General Government
Administration 7,877,254 7,323,111 - - 7,877,254 7,323,111
Law Enforcement 14,639,106 13,871,847 - - 14,639,106 13,871,847
Fire Department 9,861,922 9,646,791 - - 9,861,922 9,646,791
Parks and Recreation 5,552,068 5,266,386 - - 5,552,068 5,266,386
Community Planning and Devlp 3,445,408 3,214,876 - - 3,445,408 3,214,876
Enterprise - sewer and water - - 22,671,312 22,075,979 22,671,312 22,075,979
Total Expenses 41,375,758 39,323,011 22,671,312 22,075,979 64,047,070 61,398,990
Excess (deficiency) of revenues over
expenditures before transfers 6,333,931 4,246,345 25,624,916 21,976,446 31,958,847 26,222,791
Transfers - internal activities 2,173,348 2,003,013 (2,173,348) (2,003,013) - -
Change in net position 8,507,279 6,249,358 23,451,568 19,973,433 31,958,847 26,222,791
Net Position, Beginning of Year 117,468,754 111,219,396 268,479,895 248,506,462 385,948,649 359,725,858
Net Position, Ending of Year 125,976,033$ 117,468,754$ 291,931,463$ 268,479,895$ 417,907,496$ 385,948,649$
Changes in Net Position
for Fiscal Year Ending September 30, 2016
Governmental
Activities
Business-Type
Activities
Total Primary
Government
7
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
The following list details how items are catergorized in various revenue categories listed on the Changes in Net
Position report:
Governmental charges for services includes building permits and filing fees, court fines, Rural Fire
District, and Parks and Recreation fees.
Governmental capital grants and contributions includes Parks, Police, and Fire impact fees, grant
revenue, and donations.
Business-type charges for services include water and sewer sales, engineering fees, and solid waste
pickup administration fees.
Business-type operating grants and contributions include water and sewer connection fees and cash
donations for operating expenses.
Business-type capital grants and contributions include devloper donated water and sewer lines and
donations for capital outlay.
Governmental Activities:
Governmental net position in FY2016 increased to $125,976,033 from $117,468,754.
Governmental revenue finished the fiscal year at $47,709,689 resulting in an increase over last fiscal year.
Property tax revenue increased from last year to finish the fiscal year at $26,695,828. This increase in property
tax revenue was the result of new residential and commercial construction growth along with the City exercising
its ability to increase property tax revenue by up to 3% as allowed by State statute. This result in property tax
revenue has been consistent for the City over the past few years.
The second significant source of governmental revenue in FY2016 was in the category Charges for Services. A
majority of this category’s revenues were development related; commercial and residential building permits, and
filing fees. Charges for Services finished FY2016 at $9,013,372 as compared to $7,876,717 in FY2015.
Total governmental expenses increased from last fiscal year to finish FY2016 at $41,375,758 from $39,323,011
in FY2015.
The function of Administration accounted for $7,877,254 of the total governmental expenses. Administration
includes the support departments Human Resources, Information Technology, Legal, and Finance. In the
transfers section of the Statement of Activities one half of the expenses for the support departments are
transferred to the Enterprise Fund. Administration also includes Mayor and Council, City Clerk, and City Hall.
Most of the increase in Administration is associated to additional personnel costs with the addition of 2 new
employees.
The Police Department expenses accounted for $14,639,106 of the total governmental expenses. Police
personnel expenses increased year over year while operating expenses decreased. Police added 4 new positions
to their staff during FY2016.
Fire Department expenses increased during FY2016 to a total of $9,861,922 as compared to FY2015 of
$9,646,791. Similar to the Police Department, personnel expenses increased while operating expenses decreased
year over year.
The Parks Department expenses accounted for $5,552,068 of the total governmental expenses. Parks personnel
expenses increased year over year while operating expenses decreased. Parks added 2.5 new positions to their
staff during FY2016.
8
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
Business-Type Activities:
The September 30, 2016 net position for the City’s water and sewer utilities was $291,931,463 as compared to
the net position at September 30, 2015 of $268,479,895. The activities of the water and sewer services, revenues
minus expenses, increased net position by $23,451,568 in FY2016. A majority of the increase in FY2016 can be
associated to the contributed capital that the City received throughout the year. When developers complete a
development project they transfer ownership of utility infrastructure (i.e. water and sewer lines) within the
development to the City. The City
assumes responsibility for
maintenance and replacements of
the utility infrastructure. The
graph displays the historical
utility infrastructure received
from new development which
impacts the total net position of
the utility.
For capital expenditures, the City
has consistently completed high
dollar infrastructure projects year
after year to keep up with City
growth and regulatory requirements during the last ten years. Large, on-going construction projects include water
and sewer lines, water wells and mains, and expansion and technological improvements to the waste water
treatment plant.
The Proprietary Fund is divided into three departments: Wastewater, Water, and Public Works. Within Public
Works there are several support services; professional engineering support, construction management,
inspections, and environmental education. Wastewater is the largest department in the fund.
In FY2016 the utility finished with total expenditures of $22,671,312 compared to $22,075,979 in FY2015.
The Water Department continued to complete various capital water supply and distribution projects during
FY2016 to support the growth in the City while their personnel and operating expenditures decreased slightly
year over year.
The Wastewater Department continued numerous capital construction projects in FY2016 to accommodate the
increased growth demands the City has experienced over the past 10 years. The Wastewater Department is also
embarking on a major expansion of the treatment plant to satisfy the requirements imposed upon the City by the
Federal Government. The mandates set by the Federal Government will produce various improvements at the
treatment plant for both capacity and treatment. The City will be managing the projects associated to Federal
Government mandates over the next 8 years. Similar to the Wastewater Department, the personnel and operating
expenditures decreased slightly year over year.
The Sewer and Water Utility have two principal sources of operating revenue; sewer usage fees and water usage
fees.
• Sewer usage fees are monthly fees utility customers pay to the City for the collection and treatment of
water flushed down the sewage system.
• Water usage fees are monthly fees utility customers pay to the City for the water supplied in and on their
property.
9
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
Usage fees must cover basic fixed costs to keep the system operational, there are also charges based on resources
used, that is, how many gallons each customer uses.
Connection or assessment fees are fees charged when a property is “connected” to the system. The end goal of
the fee is to produce income to enable the City to build infrastructure that “maintains a consistent level of
service” for existing customers as well as new customers. These fees are classed as non-operating revenue. When
the City is growing, connection revenue provides resources to expand and improve the system to accommodate
the additional demands created by growth.
For FY2016, the utility ended the fiscal year with $48,296,228 in total revenue as compared to $44,052,425 for
FY2015. Of the major revenue sources for the utility, the sewer and water usage fees increased year over year
while the connection/assessment fees ended the fiscal year slightly higher than FY2015 as well. The major
reason for the increase in revenues can be associated to the continued growth in customers and new development
that the City has experienced for the past few years.
FINANCIAL ANALYSIS OF THE CITY’S FUNDS
Governmental Funds
Governmental Funds provide information about near-term inflows, outflows, and balances of resources that are
available for spending. At the end of a fiscal year the unreserved fund balance serves as a useful measure of a
government’s net resources. Types of governmental funds reported by the City include the General Fund, the
Capital Projects Fund, the Impact Fee Fund, and the Public Safety Fund.
At the end of the current year, the City’s governmental funds had a combined ending fund balance of
$44,597,323 which is an increase of $5,387,587 over the combined ending fund balance at the end of the prior
year.
In accordance with GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions
the fund balances are classified for the year ended September 30, 2016 as follows; of the combined ending fund
balance of $44,597,323, $192,651 is in prepaid nonspendable accounts, $20,353,876 is restricted by law,
$373,488 has been committed by City Council to be transferred for specific purposes, $1,999,209 is assigned by
intent of the City to specific purposes, and $21,678,099 is unassigned and available for spending by the City.
Change In
GOVERNMENTAL FUND BALANCES FY2016 FY2015 Fund Balance
Nonspendable
Prepaids 192,651$ 811,936$ (619,285)$
Restricted
Impact Fund 12,025,481 9,821,811 2,203,670
Capital Projects Fund 8,328,395 6,058,359 2,270,036
Grant Fund - 4,824 (4,824)
Committed
Public Safety Fund 373,488 - 373,488
Assigned
General Fund Budget for Carryforward 1,986,010 2,986,161 (1,000,151)
Public Safety Fund 13,199 105,217 (92,018)
Unassigned 21,678,099 19,421,428 2,256,670
TOTAL FUND BALANCE 44,597,323$ 39,209,736$ 5,387,586$
10
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
The General Fund is the primary operating fund of the City, used for major operations including Fire, Police,
Development Services, Parks and Recreation, Elected Officials, and Administration. At the end of FY2016 the
unassigned fund balance of the General Fund was $21,678,099. The City does not want the unassigned fund
balance to drop below a certain level to leave a safety cushion, and to protect on-going and necessary personnel
and operating expense. Nor does the City want to build up an unnecessarily high fund balance, collecting
revenue it does not need. Currently the City considers $10,000,000 to be a safe threshold. At September 30, 2016
the City considers $11,678,099 of the $21,678,099 unassigned fund balance available to budget new projects.
The Impact Fee Fund is a restricted fund, and by state statute can only be spent on Police, Fire, and Parks capital
projects that sustain the level of service existing when the fees were adopted. The City collects impact fees when
a building permit is purchased. Park fees are collected only for residential buildings, Fire and Police fees are
collected at the sale of both residential and commercial building permits. The fees are calculated based on levels
of service, predicted growth, and the ten year capital improvement plans. At the end of FY2016, the Impact Fund
had a fund balance of $12,025,481.
The Capital Projects Fund is restricted by City ordinance. At the end of each fiscal year, if development related
permit fees exceed the costs of the Community Development Department (includes Planning Department,
Building Department, Administration, and Economic Development); the excess is transferred into the Capital
Projects Fund. The funds can be used for general government construction projects or the purchase of
equipment with significant cost and a long life, i.e. a fire engine. At the end of FY2016 the Capital Projects Fund
had a balance of $8,328,395.
Committed for Public Safety purchases is a fund used to save for public safety construction or large capital
purchases, principally fire engines. At the end of FY2016 this fund had a balance of $13,199 plus the approved
and committed transfer of $373,488 in FY2017.
General Fund Budgetary Highlights
Budget to Actual comparisons are found following the Notes to the Financial Statements within the “Other
Information” section as listed in the table of contents. Below is a discussion regarding the General Fund Budget
to Actual comparison.
The final FY2016 General Government budget was $50,504,227. Actual expenditures were $44,310,229.
FY2016 General Fund actual revenue of $47,395,704 exceeded the final budget of $41,691,647.
The largest percentage of General Fund revenue resides in property tax and finished FY2016 at $26,634,071.
Each budget year, by state law, taxing entities are allowed to increase the amount of property tax revenue they
received during the prior calendar year by 3%. The City is also allowed to apply the prior year levy rate to the net
market value of new construction. Since property tax is paid in arrears this allows the taxing entity to still collect
revenue generated by new development. This helps the City provide services new growth requires. For FY2016
the City elected to apply the maximum 3% property tax increase to manage the necessary service level increases
resulting from the continued growth that is occurring in the City.
11
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
The City of Meridian has
experienced consistent growth each
year since coming out of the
economic slow-down in FY2012.
This is illustrated in the building
permit sales graph to the right.
Intergovernmental revenue sharing
is the second largest revenue
stream in FY2016 and finished the
fiscal year at $8,217,428. This
category includes grants, sales tax
revenue sharing, and a joint powers
service agreement with the
Meridian Rural Fire District. Sales
tax revenue is the largest item in
intergovernmental revenue. The state distributes sales tax revenue to cities and counties based on a formula that
in part uses population for each taxing entity. Increases in Meridian’s population coupled with a more robust
economy have resulted in an increase in revenue sharing for Meridian the last number of years. The increased
revenue for the City has been used to allocate the necessary resources to the departments for services to be
provided to the City.
The third largest source of General Fund revenue in FY2016 was licenses and permits, namely building permit
sales. At the end of FY2016, the licenses and permits revenue finished the year at $5,439,011. As the graph
above depicts, the City has maintained a healthy growth pattern with building permits approvals. The City is
cautious when preparing the budget for this category because a swing in the housing market will drastically
reduce permit revenue. Additionally commercial permit revenue is difficult to predict because the fee structure is
based on numerous factors such as square footage and value.
Multi-family housing development is relatively new to the City of Meridian. Following national trends the last
three years the City issued more building permits for multi-family housing than at any time in the past.
Budgeting for these permits, as with commercial, is difficult due to complexities in how building permits
amounts are calculated.
Impact fee revenue exceeded the budgeted amount by $1,116,744. As explained above, impact fees are charged
when the building permit is issued and the revenue is restricted to a narrow use by state law.
There are three categories of budget expenditures; personnel, operating, and capital outlay. The discussion below
will address each category and the differences between budget and actual.
The functions are Administration, Public Safety (Police and Fire), Community Development Services, and Parks
and Recreation. The largest percentage of the budget is in personnel cost which includes wages, payroll taxes,
retirement, and health insurance.
Actual total general government expenditures of $44,310,229 ended the year under the final budget of
$50,504,227.
12
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
Personnel expenses are a combination of on-going costs like wages, income taxes, medical benefits, PERSI
retirement, and worker’s compensation. The total actual personnel expense was $27,836,539 as compared to the
final budget of $28,821,280. The primary reason for the variance between actual and budget is related to the
amount of vacancy positions that were not filled during the fiscal year. Overall the City added 9 positions to the
General Government FY2016 budget; these positions were filled at various times throughout the year.
Operating expenses are a combination of on-going costs like fuel, utilities, supplies, and on-going maintenance,
and one-time expenses like payments to consultants, or one time purchases of equipment. The total actual
operating expense was $9,016,502 as compared to the final budget of $10,100,878. The largest budget to actual
variance for the operating expenses is due to the City not expending grant dollars as anticipated (nearly $400,000
unspent).
Capital expenditures are a combination of one-time expenses like new vehicles, park construction, software
acquisition, and building improvements. The total Governmental Fund FY2016 capital expense was $7,457,188
as compared to the final budget of $11,582,069. The largest budget to actual variance for the capital expenses is
due to the Parks department not completing anticipated park construction during FY2016. All remaining budget
amounts pertaining to uncompleted park construction projects will be completed in FY2017.
CAPITAL ASSET and DEBT ADMINISTRATION
Capital Assets
At the end of FY2016 the City had $340,646,672 invested in capital assets (net of accumulated depreciation).
During fiscal year the City’s total investment in net assets increased. See table below:
2016 2015 2016 2015 2016 2015
Land $ 26,676,068 $ 26,150,337 $ 1,976,798 $ 1,966,193 $ 28,652,866 $ 28,116,530
Easements 495,023 385,635 9,452,778 8,601,800 9,947,801 8,987,435
Intangibles - 1 - - - 1
Buildings and
improvements
other than buildings 59,026,935 56,327,295 56,340,268 55,440,098 115,367,203 111,767,393
Sewer and water lines - - 142,794,032 133,389,782 142,794,032 133,389,782
Equipment 5,779,074 4,420,648 21,734,539 17,541,812 27,513,613 21,962,460
Construction in progress 416,815 1,742,818 15,954,342 13,438,294 16,371,157 15,181,112
$ 92,393,915 $ 89,026,734 $ 248,252,757 $ 230,377,979 $ 340,646,672 $ 319,404,713
Capital Assets as of September 30, 2016
(net of depreciation)
Governmental
Activities
Business - Type
Activities
Total Primary
Government
The City’s investment in capital assets includes land, buildings, sewer and water lines, buildings, vehicles and
equipment. Sidewalks, bridges, and roads belong to the Ada County Highway District.
13
City of Meridian, Idaho
Management’s Discussion and Analysis
September 30, 2016
The City’s investment in capital assets includes land, buildings, sewer and water lines, buildings, vehicles and
equipment. Sidewalks, bridges, and roads belong to the Ada County Highway District.
Major capital asset events in the General Government Funds in FY2016 included:
$525,731 in Land Acquisitions (includes Homecourt acquisition)
$3,483,768 in Buildings Construction (includes Homecourt acquisition)
$2,524,827 in new Equipment (includes 2 new fire trucks)
Major capital asset events in the Business-type Funds in FY2016 included:
$372,728 in Well construction
$124,320 in constructed Waterlines
$1,271,829 in constructed Sewerlines
$11,464,248 in Capital projects still in construction and not yet completed (includes various wastewater
treatment plant construction projects to manage growth demands and treatment mandates)
The City booked $4,213,471 in depreciation expense for Governmental City functions and $8,914,585 for
Business-type activities.
FY2017 Economic Factors and Budgetary Considerations
The City of Meridian prepares an economic forecast as a component in the process of developing the annual
budget. Following local and national indicators currently affecting the City of Meridian, the City’s approved
FY2017 budget anticipated a level of economic activity commiserate with the prior year. Since the spring of
2012, construction and development has continued to be active and steady. The following were taken into
consideration by the City Council when it adopted the FY2017 Budget:
The City provided for a compensation pool for the non-public safety employees of 3%
The City considered the current FY2016 economic conditions and trends while working on the FY2017
budget. The City maintained that a conservative approach to revenue projections was in the best interest
of the City.
The City Council elected to increase the annual property taxes by 2% which is allowable by State code.
The City continued to the practice of taking on no debt.
The Fire Department labor contract negotiations were agreed upon for 2 years and will be open for
negotiations again starting FY2019.
The City’s sewer and water customer utility accounts continue to see growth of about 3% annually.
Requests for Information
This report is designed to provide a general overview of the City of Meridian’s finances for our citizens and
customers. If you have questions about this report or need additional financial information, contact:
City of Meridian
Finance Department
33 E. Broadway Ave.
Meridian, Idaho 83642
Phone: (208) 888-4433
See Notes to Financial Statements 14
City of Meridian, Idaho
Statement of Net Position
September 30, 2016
Governmental Business-Type Component
Activities Activities Total Unit
Assets
Current Assets
Cash and cash equivalents 18,564,290$ 18,393,817$ 36,958,107$ 961,892$
Restricted cash and cash equivalents 8,853,264 - 8,853,264 -
Investments 13,815,315 28,876,409 42,691,724 -
Restricted investments 3,207,419 - 3,207,419 -
Receivables
Accounts (net of $34,999 allowance
for enterprise fund uncollectibles)871,173 3,353,835 4,225,008 2,899
Current portion of note receivable - 76,752 76,752 -
Property taxes 28,732,959 - 28,732,959 1,206,322
Due from other governmental units 2,214,748 - 2,214,748 -
Interest 54,772 73,403 128,175 -
Deposits and prepaid expenses 192,651 1,053,138 1,245,789 2,826
Total current assets 76,506,591 51,827,354 128,333,945 2,173,939
Noncurrent Assets
Long-term note receivable - 871,046 871,046 -
Capital assets
Land, infrastructure, and other assets not
depreciated 27,587,906 27,383,918 54,971,824 845,067
Buildings, improvements and equipment,
net of depreciation 64,806,009 220,868,839 285,674,848 570,095
Total noncurrent assets 92,393,915 249,123,803 341,517,718 1,415,162
Deferred Outflow of Resources
Pension obligations 4,774,514 1,192,855 5,967,369 -
173,675,020$ 302,144,012$ 475,819,032$ 3,589,101$
Primary Government
See Notes to Financial Statements 15
City of Meridian, Idaho
Statement of Net Position
September 30, 2016
Governmental Business-Type Component
Activities Activities Total Unit
Liabilities
Current liabilities
Accounts payable 1,620,577$ 4,612,952$ 6,233,529$ 51,540$
Accrued payroll and taxes 1,166,056 298,184 1,464,240 -
Customer deposits 451,341 1,116,514 1,567,855 -
Due within one year
Accrued vacation - current portion 200,371 27,207 227,578 -
Note payable - current portion - - - 94,243
Total current liabilities 3,438,345 6,054,857 9,493,202 145,783
Noncurrent liabilities
Accrued vacation - less current portion 1,376,892 244,863 1,621,755 -
Note payable - less current portion - - - 514,363
Settlement payable - 200,000 200,000 -
Net pension liability 13,505,582 3,376,396 16,881,978 -
Total noncurrent liabilities 14,882,474 3,821,259 18,703,733 514,363
Deferred Inflows of Resources
Pension employer assumptions 1,345,731 336,433 1,682,164 -
Unavailable revenues - property taxes 28,032,437 - 28,032,437 1,156,559
Total liabilities and deferred inflows 47,698,987 10,212,549 57,911,536 1,816,705
Net Position
Net investment in capital assets 92,393,915 248,252,757 340,646,672 806,556
Restricted for 965,840
Impact funds 12,025,481 - 12,025,481 -
Capital improvements 8,328,395 - 8,328,395 -
Unrestricted 13,228,242 43,678,706 56,906,948 -
Total net position 125,976,033 291,931,463 417,907,496 1,772,396
173,675,020$ 302,144,012$ 475,819,032$ 3,589,101$
Primary Government
See Notes to Financial Statements
Operating Capital
Charges for Grants and Grants and
Functions/Programs Expenses Services Contributions Contributions
Primary Government
Governmental Activities
General government
Administration 7,877,254$ 195,088$ 358,336$ -$
Public safety
Law enforcement 14,639,106 959,802 343,947 256,386
Fire department 9,861,922 1,418,684 11,337 1,073,495
Parks and recreation 5,552,068 728,401 36,340 1,724,087
Community development 3,445,408 5,711,397 27,276 -
Total governmental activities 41,375,758 9,013,372 777,236 3,053,968
Business-Type Activities
Water and wastewater 22,671,312 24,806,048 10,226,218 12,626,940
Total Primary Government 64,047,070$ 33,819,420$ 11,003,454$ 15,680,908$
Component Unit
Downtown development 528,428$ -$ -$ -$
General revenues
Shared revenues
Property taxes, levied for general purposes
Franchise fees
Sales tax and other governmental
Investment earnings
Net increase in fair value of investments
Miscellaneous
Gain on sale of fixed assets
Transfers - internal activities
Total general revenues and transfers
Change in Net Position
Net Position, Beginning of Year
Net Position, Ending of Year
Program Revenues
1 6
City of Meridian, Idaho
Statement of Activities
Year Ended September 30, 2016
Government Business-typeC o mponent
Activities Activities Total Unit
(7,323,830)$ -$ (7,323,830)$ -$
(13,078,971) - (13,078,971) -
(7,358,406) - (7,358,406) -
(3,063,240) - (3,063,240) -
2,293,265 - 2,293,265 -
(28,531,182) - (28,531,182) -
- 24,987,894 24,987,894 -
(28,531,182)$ 24,987,894$ (3,543,288)$ -$
-$ -$ -$ (528,428)$
26,695,828$ -$ 26,695,828$ 900,404$
1,464,268 - 1,464,268 -
6,216,064 - 6,216,064 -
370,712 530,634 901,346 3,135
30,030 80,145 110,175 -
27,311 13,099 40,410 4,886
60,900 13,144 74,044 -
2,173,348 (2,173,348) - -
37,038,461 (1,536,326) 35,502,135 908,425
8,507,279 23,451,568 31,958,847 379,997
117,468,754 268,479,895 385,948,649 1,392,399
125,976,033$ 291,931,463$ 417,907,496$ 1,772,396$
Net (Expense) Revenue and Changes in Net Position
Primary Government
See Notes to Financial Statements 17
City of Meridian, Idaho
Balance Sheet – Governmental Funds
September 30, 2016
Total
Capital Governmental
General Projects Funds
Assets
Cash and cash equivalents 12,503,928$ 6,060,362$ 18,564,290$
Investments 13,815,315 - 13,815,315
Receivables
Accounts 871,173 - 871,173
Property taxes 28,732,959 - 28,732,959
Due from other governmental units 2,214,748 - 2,214,748
Interest 51,867 2,905 54,772
Prepaid items 192,651 - 192,651
Restricted assets
Cash and cash equivalents 8,853,264 - 8,853,264
Investments 3,207,419 - 3,207,419
$ 70,443,324 $ 6,063,267 $ 76,506,591
Liabilities, Deferred Inflows and Fund Balance
Liabilities
Current Liabilities
Accounts payable 1,610,652$ 9,925$ 1,620,577$
Accrued payroll and taxes 1,166,056 - 1,166,056
Customer deposits 451,341 - 451,341
Total current liabilities 3,228,049 9,925 3,237,974
Deferred Inflows of Resources
Unavailable revenue - property taxes 28,671,294 - 28,671,294
Total liabilities and deferred inflows 31,899,343 9,925 31,909,268
Fund Balances
Nonspendable
Prepaids 192,651 - 192,651
Restricted
Impact Fund 9,120,148 - 9,120,148
Fund Balance Budget of Carryforward 2,905,333 - 2,905,333
Capital Projects Fund 2,275,053 5,649,246 7,924,299
Fund Balance Budget of Carryforward - 404,096 404,096
Committed
Public Safety Fund
Fund Balance Reserved for Transfer 373,488 - 373,488
Assigned
Fund Balance Budget of Carryforward 1,986,010 - 1,986,010
Public Safety Fund 13,199 - 13,199
Unassigned 21,678,099 - 21,678,099
Total fund balances 38,543,981 6,053,342 44,597,323
70,443,324$ 6,063,267$ 76,506,591$
See Notes to Financial Statements 18
City of Meridian, Idaho
Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position
September 30, 2016
Fund balances - total governmental funds 44,597,323$
Amounts reported for governmental activities in the statement of activities are different
because:
Capital assets used in governmental activities are not financial
resources and therefore are not reported in the funds.92,393,915
Some of the property taxes receivable are not available to pay for
current-period expenditures and therefore are deferred in the funds.638,857
Long-term debt is not due and payable in the current period and
therefore is not reported in the funds.
Net pension liability (13,505,582)
Deferred outflows of resources related to pension obligations.4,774,514
Deferred inflows of resources related to pensions.(1,345,731)
Accrued vacation is not due and payable in the current period and
therefore is not reported in the funds.(1,577,263)
Net position of governmental activities 125,976,033$
See Notes to Financial Statements 19
City of Meridian, Idaho
Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds
Year Ended September 30, 2016
Total
Capital Governmental
General Projects Funds
Revenues
Taxes 26,634,071$ -$ 26,634,071$
Licenses and permits 5,439,011 - 5,439,011
Intergovernmental 8,217,428 - 8,217,428
Franchise fees 1,464,268 - 1,464,268
Fines and forfeitures 510,387 - 510,387
Charges for services 1,724,789 - 1,724,789
Interest 347,597 23,115 370,712
Miscellaneous 27,311 - 27,311
Donations 119,662 - 119,662
Impact revenues 2,911,180 - 2,911,180
Total revenues 47,395,704 23,115 47,418,819
Expenditures
General government 6,611,708 - 6,611,708
Public safety 23,119,934 - 23,119,934
Parks and recreation 3,696,274 - 3,696,274
Community development services 3,425,125 - 3,425,125
Capital outlay 7,457,188 24,635 7,481,823
Total expenditures 44,310,229 24,635 44,334,864
Excess (Deficiency) of Revenues
Over (Under) Expenditures 3,085,475 (1,520) 3,083,955
Other Financing Sources (Uses)
Operating transfer in 2,173,348 - 2,173,348
Operating transfer out (3,043,921) 3,043,921 -
Unrealized gain (loss) on investments 33,527 (3,497) 30,030
Proceeds from sale of capital assets 100,254 - 100,254
Total other financing sources (uses)(736,792) 3,040,424 2,303,632
Net Change in Fund Balances 2,348,683 3,038,904 5,387,587
Fund Balance, Beginning of Year 36,195,298 3,014,438 39,209,736
Fund Balance, End of Year 38,543,981$ 6,053,342$ 44,597,323$
See Notes to Financial Statements 20
City of Meridian, Idaho
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental
Funds to the Statement of Activities
Year Ended September 30, 2016
Change in fund balance - total governmental funds 5,387,587$
Amounts reported for governmental activities in the statement of net position are different
because:
Governmental funds report capital outlay as expenditures. However, in the statement of
activities the cost of those assets is allocated over their estimated useful lives and
reported as depreciation expense. This is the amount by which capital outlays exceeded
depreciation and loss on sale of assets in the current period.
New capital 7,481,821
Depreciation (4,213,471)
Loss on fixed asset (39,354)
Total 3,228,996
Capital assets contributed by citizens or developers are not a source of financial
resources and thus, are not recognized in the governmental funds. 138,183
Some property tax revenue in the statement of activities does not provide current
financial resources and is not reported as revenue in the governmental funds. 61,757
Expenditures (revenues) related to the net pension liability that do not require the use of
current financial resources and therefore are not reported as expenditures in
governmental funds. (250,386)
Expenditures related to the long-term portion of accrued vacation do not require the
use of current financial resources and therefore are not reported as expenditures
governmental funds.(58,858)
Change in net position of governmental activities 8,507,279$
See Notes to Financial Statements 21
City of Meridian, Idaho
Statement of Net Position – Proprietary Fund
September 30, 2016
Enterprise Fund
Water
and Sewer
Assets
Current Assets
Cash and cash equivalents 18,393,817$
Investments 28,876,409
Receivables
Accounts (net of $34,999 allowance for uncollectibles) 3,294,145
Current portion of long-term note receivable 76,752
Due from other governments 59,690
Interest 73,403
Prepaids 1,053,138
Total current assets 51,827,354
Noncurrent Assets
Long-term note receivable 871,046
Capital assets
Land 1,976,798
Easements 9,452,778
Construction in progress 15,954,342
Buildings and improvements other than buildings 81,817,455
Sewer and water lines 182,978,309
Machinery and equipment 38,857,763
Less accumulated depreciation (82,784,688)
Total noncurrent assets 249,123,803
Deferred Outflow of Resources
Pension investments 1,192,855
302,144,012$
See Notes to Financial Statements 22
City of Meridian, Idaho
Statement of Net Position – Proprietary Fund
September 30, 2016
Enterprise Fund
Water
and Sewer
Liabilities and Net Position
Current Liabilities
Accounts payable 4,612,952$
Accrued payroll and taxes 298,184
Accrued vacation - current portion 27,207
Customer deposits 1,116,514
Total current liabilities 6,054,857
Noncurrent Liabilities
Accrued vacation - less current portion 244,863
Net pension liability 3,376,396
Settlement payable 200,000
Total noncurrent liabilities 3,821,259
Deferred Inflow of Resources
Pension investments 336,433
Net Position
Net invested in capital assets 248,252,757
Unrestricted 43,678,706
Total net position 291,931,463
302,144,012$
See Notes to Financial Statements 23
City of Meridian, Idaho
Statement of Revenues, Expenses, and Changes in Fund Net Position – Proprietary Fund
Year Ended September 30, 2016
Enterprise Fund
Water
and Sewer
Operating Revenues
Charges for services
Water sales 8,341,286$
Sewer sales 14,366,754
Other service revenues 456,185
Sale of meters 383,268
Trash billing service 688,552
Engineering fees 570,003
Miscellaneous 13,099
Total operating revenues 24,819,147
Operating Expenses
Personnel services 7,470,457
Other services and charges 2,984,969
Depreciation 8,914,585
Supplies 2,189,790
Heat, lights and power 1,111,511
Total operating expenses 22,671,312
Operating Income 2,147,835
Nonoperating Revenues (Expenses)
Interest revenue 530,634
Connection assessment fees and donations 10,226,218
Gain on sale of fixed assets 13,144
Net increase in fair value of investments 80,145
Total nonoperating revenues 10,850,141
Income Before Contributions and Transfers 12,997,976
Donated waterlines and sewerlines 12,626,940
Operating transfers out (2,173,348)
Change in Net Position 23,451,568
Net Position, Beginning of Year 268,479,895
Net Position, End of Year 291,931,463$
See Notes to Financial Statements 24
City of Meridian, Idaho
Statement of Cash Flows – Proprietary Fund
Year Ended September 30, 2016
Enterprise Fund
Water
and Sewer
Operating Activities
Receipts from customers and users 24,384,188$
Payments to suppliers (7,443,636)
Payments to employees (7,358,162)
Net Cash from Operating Activities 9,582,390
Noncapital Financing Activities
Operating transfer to general fund (2,173,348)
Net Cash used for Noncapital Financing Activities (2,173,348)
Capital and Related Financing Activities
Connection assessment fees 10,226,218
Proceeds from sale of capital assets 17,233
Payments on notes receivable 113,423
Acquisition of capital assets (14,166,511)
Net Cash used for Capital and Related Financing Activities (3,809,637)
Investing Activities
Purchase of investments (17,578,095)
Sale of investments 18,020,205
Interest received 549,294
Net Cash from Investing Activities 991,404
Net Change in Cash 4,590,809
Cash and Cash Equivalents, Beginning of Year 13,803,008
Cash and Cash Equivalents, End of Year 18,393,817$
Reconciliation of Operating Income to Net Cash from Operating Activities
Operating income 2,147,835$
Adjustments to reconcile operating income to net
cash from operating activities
Depreciation 8,914,585
GASB 68 actuarial pension expense 63,372
Changes in assets and liabilities
Accounts receivable (116,108)
Prepaid items (913,775)
Accounts payable (243,591)
Accrued payroll and taxes 48,923
Customer deposits (318,851)
Net Cash from Operating Activities 9,582,390$
Supplemental Disclosure of Cash Flow Information
Developer and customer contributed sewer and water lines 12,626,940$
25
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 1 - Summary of Significant Accounting Policies
The City of Meridian, Idaho (the City) was incorporated August, 1903. The City operates under a mayor and
council form of government and provides the following services as authorized by its charter; public safety (police
and fire), community planning and development, parks and recreation, general administrative services, and water
and sewer service.
The accounting and reporting policies of the City relating to the funds included in the accompanying basic financial
statements conform to generally accepted accounting principles applicable to state and local governments. The
Governmental Standards Board (GASB) is the accepted standard setting body for establishing government
accounting and financial reporting principles. The more significant of the City’s accounting policies are described
below.
Financial Reporting Entity
As required by generally accepted accounting principles, these basic financial statements present the City in
conformance with GASB, component units are organizations that are included in the reporting entity because of
the significance of their operational or financial relationships with the City.
Component units are legally separate organizations for which the City is financially accountable. The component
unit column in the combined financial statements is the financial data of the City’s single component unit, the
Meridian Development Corporation (MDC). MDC is a separate and distinct legal entity created by state statute.
The directors of MDC are appointed by the Mayor and approved by the City Council. MDC promotes downtown
development services for the citizens of the City. Complete financial statements can be obtained from the City of
Meridian Division of Financial Management, 33 East Broadway Avenue, Meridian, Idaho.
The City contributes to the multi-employer Public Employee Retirement System of Idaho (the System). The
System is administered by the State of Idaho and the City is not the major participant in the plan; therefore, the
plan’s financial statements are not included in this report.
Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the statement of net position and the statement of activities)
report information on all of the nonfiduciary activities of the primary government. The effect of interfund activity
has been removed from these statements. Governmental activities, which normally are supported by taxes and
intergovernmental revenues, are reported separately from business-type activities which rely, to a significant
extent, on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is
offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or
segment. Program revenues include; charges to customers or applicants who purchase, use, or directly benefit
from goods, services, or privileges provided by a given function or segment, grants and contributions that are
restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other
items not properly included among program revenues are reported instead as general revenues.
Separate financial statements are provided for governmental funds and proprietary funds. Major individual
governmental funds and major individual enterprise funds are reported as separate columns in the fund financial
statements.
26
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources measurement focus and the
accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned,
and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property
taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as
revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement focus and
the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and
available. Revenues are considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be
available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are
recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences and claims and judgments, are recorded only when payment is due.
Property taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to
be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of
special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as
revenue of the current period. All other revenue items are considered to be measurable and available only when
cash is received by the government.
The City reports the following major governmental funds;
General Fund - The General Fund is the general operating fund of the City. It is used for all financial resources
except those required to be accounted for in another fund.
Capital Projects Fund- The Capital Projects Fund is used to account for financial resources to be used for the
acquisition or construction of major capital facilities (other than those financed by proprietary funds).
The City reports the following major proprietary fund;
Enterprise Fund – The Enterprise Fund is used to account for water and sewer operations financed and operated
in a manner similar to private business. The intent of the governing body is that costs (expenses, including
depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered
primarily through user charges. Additionally the governing body may have decided that periodic determination of
revenues earned, expenditures incurred, and/or net income is appropriate for capital maintenance, public policy,
management control, accountability or other purposes.
As a general rule, the effect of inter-fund activity has been eliminated from the government-wide financial
statements. Exceptions to this general rule are charges between various functions of the government when
elimination of these charges would distort the direct costs and program revenues reported for the various
functions concerned.
Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services, or
privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including
special assessments. Internally dedicated resources are reported as general revenues rather than as program
revenues.
27
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and
expenses generally result from providing services and products and delivering goods in connection with a
proprietary fund’s principal ongoing operations. The principal operating revenues of the City’s enterprise funds
are charges for services to customers for water and sewer sales and services. Operating expenses for enterprise
funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All
revenues and expenses, such as fees property owners pay to connect to the utility system, not meeting this
definition are reported as non-operating revenues and expenses.
Cash and Cash Equivalents
For purposes of the statement of cash flows, the City considers all highly liquid investments with a maturity of
three months or less when purchased to be cash equivalents.
Property Taxes Receivable
Within the governmental fund financial statement, property taxes are recognized as revenue when the amount of
taxes levied is measurable, and proceeds are available to finance current period expenditures.
Available tax proceeds include property tax receivables expected to be collected within sixty days after year end.
Property taxes attach as liens on properties on January 1, and are levied in September of each year. Tax notices
are sent to taxpayers during November, with tax payments scheduled to be collected on or before December 20.
Taxpayers may pay all or one half of their tax liability on or before December 20, and if one half of the amount is
paid, they may pay the remaining balance by the following June 20. Since the City is on a September 30 fiscal
year end, property taxes levied during September for the succeeding year's collection are recorded as deferred
inflow of resources at the City's year end and recognized as revenue in the following fiscal year. Ada County bills
and collects taxes for the City.
Customer Services Receivable
Amounts owed to the City for customer services are due from area residents and businesses and relate to water,
sewer and trash services provided by the City. The receivable is reported net of an allowance for uncollectible
accounts. An allowance is reported when accounts are proven to be uncollectible. The allowance for
uncollectible accounts was $34,999 as of September 30, 2016.
Deposits and Prepaid Expenses
Deposits and prepaid expenses consist of deposits paid by developers for various improvements as well as
payments to vendors that reflect costs applicable to future accounting periods and are reported as prepaid
expenses.
Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets (e.g., parks, wells, water and
sewer lines and similar items) are reported in the applicable governmental or business-type activities columns in
the government-wide financial statements.
28
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Capital assets are defined by the government as assets with an initial individual cost of $5,000 and over for
machinery and equipment, $25,000 and over for building and land improvements, buildings, intangibles, and
infrastructure, and an estimated useful life in excess of three years. Land acquisitions regardless of cost are
recorded as capital assets. All material fixed assets are valued at cost. Donated fixed assets are valued at their
acquisition value on the date donated.
GASB requires that the City capitalize and report intangible assets, such as easements and internally created
software. To value easements, the City uses current land values calculated from Ada County Assessor’s data
divided by two, internally developed software is valued at cost.
Depreciation is recorded by use of the straight-line method. The book value of each asset is reduced by equal
amounts over its estimated useful life as follows:
E s t i m a t e d U s e f u l
Life (Years)
B u i l d i n g s 3 0
S e w e r p l a n t 2 5
S e w e r a n d w a t e r l i n e s 5 0
Improvements other than buildings 10-50
E q u i p m e n t a n d s o f t w a r e 5 - 2 0
P u b l i c d o m a i n i n f r a s t r u c t u r e 4 0
Maintenance, repairs, and minor renewals are charged to operations as incurred. When an asset is disposed of
accumulated depreciation is deducted from the original cost, and any gain or loss arising from its disposal is
credited or charged to operations.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest costs
incurred during construction of capital assets of business-type activities are capitalized when they are material. No
interest costs were included as part of the cost of capital assets under construction in the current year.
Compensated Absences Payable
The City provides vacation and sick leave to its full-time employees. Earned vacation is paid to employees when
taken or paid to employees or beneficiaries upon the employees’ termination, retirement or death. The City does
not pay earned sick pay upon the employees’ termination, retirement or death for non-union employees. The Fire
Department union members are paid ten percent of their sick leave accrual upon the employees’ voluntary
termination, 25% upon employees’ retirement, and 100% upon employees’ death. The amount of unused
vacation accumulated by City employees is accrued as an expense when incurred in the Proprietary Fund, which
uses the accrual basis of accounting. In the Governmental Funds, only the amount that normally would be
liquidated with expendable available financial resources is accrued as current year expenditures. Unless it is
anticipated that compensated absences will be used in excess of a normal year’s accumulation, no additional
expenditures are accrued.
29
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Deferred Outflows/Inflows of Resources
The statement of net position includes a separate section for deferred outflows of resources. The separate
financial statement element, represents a consumption of net position that applies to future period(s) and will not
be recognized as an outflow of resources (expense) until then. The City’s deferred outflow of resources consist of
the pension obligation. The pension obligation results from the difference between the projected and actual
investment earnings, the changes in assumptions, the change the City’s proportionate share of the City’s net
pension liability, and the contributions subsequent to the measurement date of the City’s net pension liability.
In addition to the liabilities, the statement of net position includes a separate section for deferred inflow of
resources. This separate financial statement element, represents an acquisition of net position that applies to
future periods, so will not be recognized as an inflow of resources (revenue) until that time. The City has two
items that qualify for reporting in the category: the deferred net pension and unavailable revenue. The employer
deferred net pension results from the difference between the expected and actual experience of the pension plan
and the net difference between projected and actual investment earnings on the pension plan investments. The
unavailable revenue is reported in both the statement of net position and the balance sheet for the governmental
fund and represents the unavailable revenues from property taxes.
Pensions
For purposes of measuring the net pension liability and pension expense, information about the fiduciary net
position of the Public Employee Retirement System of Idaho Base Plan (Base Plan) and additions to/deductions
from the Base Plan’s fiduciary net position have been determined on the same basis as they are reported by the
Base Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when
due and payable in accordance with the benefit terms. Investments are reported at fair value.
Fund Balances
Fund balance of governmental funds is reported in various categories based on the nature of any limitation
requiring the use for specific purposes. Fund balances in the governmental balance sheet are categorized as
follows:
Nonspendable - when the resources cannot be spent because they are either legally or contractually required to be
maintained intact, or are in a nonspendable form such as inventories, prepaid accounts, and assets held for resale.
Restricted - when the constraints placed on the use of resources are either: (a) externally imposed by creditors,
grantors, contributors, or laws or regulations of other governments: or (b) imposed by law through constitutional
provisions or enabling legislation.
Committed - when the City Council passes an ordinance or resolution that places specific constraints on how the
resources may be used. The City Council can modify or rescind the ordinance or resolution at any time through
passage of an additional ordinance or resolution, respectively.
Assigned - when it is intended for a specific purpose and the authority to “assign” is delegated to the City’s Chief
Financial Officer.
30
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Unassigned - fund balance is the residual classification for the General Fund. This classification represents fund
balance that has not been restricted, committed, assigned, or deemed nonspendable within the General Fund. This
classification is also used to report any negative fund balance amounts in other governmental funds.
The City Council adopted a Fund Balance Policy that establishes a practice of reserving four months of the
current year budget of personnel and recurring annual operating costs as minimum fund balance needed to ensure
sufficient cash flow to meet the City’s obligations. This reserve will be in the unassigned fund balance. This
policy also recommends a spending order of restricted, committed, assigned and then unassigned unless Council
approves otherwise.
Risk Management
The City is exposed to various risks of loss related to theft of, damage to, or destruction of assets. The City
participates in a public entity risk pool, Idaho Counties Risk Management Pool (ICRMP), for liability, medical
and disability insurance. The City's exposure to loss from its participation in ICRMP is limited only to the extent
of their deductible.
Encumbrances
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of
monies are recorded in order to reserve that portion of the applicable appropriation, is not employed by the City.
Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United
States of America requires management to make estimates and assumptions that affect the reported amounts of
assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and
reported amounts of revenues and expenditures or expenses during the reporting period. Actual results could differ
from those estimates.
Recently Issued and Adopted Accounting Pronouncements
During the year ended September 30, 2016, the City implemented GASB Statement No. 72, Fair Value
Measurement and Application. GASB Statement No. 72 addresses accounting and financial reporting issues
related to fair value measurements. The implementation of this standard requires governments to use valuation
techniques that are appropriate under the circumstances and for which sufficient data are available to measure fair
value. Governments are required to disclose fair value measurements, the level of fair value hierarchy, and
valuation techniques. Additional disclosures are also required regarding investments in certain entities that
calculate net asset value per share (or its equivalent). Accordingly, the additional disclosures required by GASB
Statement No. 72 are included in Note 2. Additionally, the Idaho Local Government Investment Pool (LGIP)
investment funds are now considered cash equivalents by the City and have been reclassified as such in the “Cash
and Cash Equivalents, Beginning of Year” balance in the “Statement of Cash Flows – Proprietary Fund.”
During the year ended September 30, 2016, the City implemented GASB Statement No. 76, The Hierarchy of
Generally Accepted Accounting Principles for State and Local Governments. GASB Statement No. 76 identifies,
in the context of the current governmental financial reporting environment, the hierarchy of GAAP. The
Statement raises the category of GASB Implementation Guides in the GAAP hierarchy from level 4 to level 2.
The adoption of GASB Statement No. 76 did not have a material impact on the City’s financial statements.
31
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 2 - Cash and Investments
Cash and investments as of September 30, 2016 are classified in the accompanying financial statements as follows:
Cash and cash equivalents 36,958,107$
Cash and cash equivalents - restricted 8,853,264
Total cash and cash equivalents 45,811,371$
Investments 42,691,724$
Investments - restricted 3,207,419
Total investments 45,899,143$
Investments Authorized by the State of Idaho and the City of Meridian’s Investment Policy
Investment types that are authorized for the City of Meridian by the Idaho Code and the City’s investment policy
are as follows:
1. Local, State and U.S. Agency Bonds
2. U. S. Agency Securities
3. Certificates of Deposit
The City also participates in the State of Idaho Local Investment Pool (LGIP) and the State of Idaho Diversified
Bond Fund (DBF). Both the LGIP and the DBF are regulated by Idaho Code under the oversight of the Treasurer
of the State of Idaho. The Pools are not registered with the Securities and Exchange Commission or any other
regulatory body. The State Treasurer does not provide any legally binding guarantees to support the value of the
shares to participants.
The LGIP is a low risk investment pool with high liquidity. Therefore the City’s investment in the pool is reported
as a cash equivalent in the accompanying financial statements. The LGIP is not currently rated by a nationally
recognized rating agency. The funds are invested in short term investments in the priority order of safety,
liquidity, and yield.
The DBF invests in longer term investment vehicles with higher returns over time than the LGIP. The DBF is not
currently rated by a nationally recognized rating agency. However the investment guidelines require that funds be
invested in high quality securities that provide a high level of return, with a reasonable level of risk while meeting
or exceeding the Barclay’s Capital Intermediate A+ Aggregate Fixed Income Index. The City invests money in the
DBF that it does not expect to need within the next three to five years. The City’s investment in the DBF is
reported based on its pro-rata share of the fair market value provided by the fund for the entire portfolio.
Fair Value Hierarchy
Investments are measured at fair value on a recurring basis. Recurring fair value measurements are those that
GASB Statements require or permit in the statement of net position at the end of each reporting period. Fair value
measurements are categorized based on the valuation inputs used to measure an asset’s fair value. The following
provides a summary of the hierarchy used to measure fair value.
32
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Level 1 – Inputs are quoted prices in active markets for identical assets.
Level 2 – Inputs other than quoted prices included within Level 1 that are observable for the asset or
liability either directly or indirectly, including quoted prices for similar assets or liabilities.
Level 3 – Valuations derived from valuation techniques in which significant valuation drivers are
observable.
The City’s investments’ fair value measurements are as follows at September 30, 2016:
Level 1 Level 2 Level 3
Investments measured at fair value Fair Value Inputs Inputs Inputs
Debt Securities
U.S. Agency bonds 24,549,194$ -$ 24,549,194$ -$
Municipal bonds 1,117,906 - 1,117,906 -
value level 25,667,100 -$ 25,667,100$ -$
Investments measured
at the net asset value (NAV)
State of Idaho Diversified
Bond Fund (DBF)20,232,043
Total investments at fair value 45,899,143$
Fair Value Measurements Using
Total investments by fair
Level 2 inputs for the investments above are based on a matrix pricing model. Investments valued using the net
asset value (NAV) per share generally do not have readily obtainable market values and are instead valued based
on the City’s pro-rata share of the pool’s fair value of the underlying assets. Oversight for the Diversified Bond
Fund is with the Idaho State Treasurer and Idaho Code, which defines allowable investments. In general, the
investment guidelines require that funds be invested in high quality securities in a manner that provides higher
total return than the shorter pools given a reasonable level of risk measured over a long period. Securities in DBF
are shared positions valued at current market values. The City values these investments based on information
provided by the State of Idaho Treasurer’s Office. The following table presents the unfunded commitments,
redemption frequency and the redemption notice period for City’s investments measured at the NAV:
Unfunded Redemption Redemption
Fair Value Commitments Frequency Notice Period
State of Idaho Diversified
Bond Fund (DBF)20,232,043$ None Monthly 5-25 days
Investments Measured at the NAV
Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely impact the fair value of an
investment. Generally, the longer the maturity of an investment the greater the sensitivity of its fair value to
changes in market interest rates. This risk can be managed using a calculation called duration that uses various
inputs such as yield and years until maturity to estimate interest rate risk. Generally the higher the duration
number the higher the risk. The City manages exposure to interest rate risk by purchasing a combination of long
and short-term investments.
33
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Investment Type Fair Value Rating Duration
U.S. Agency bonds 24,549,194$ AA+3.1
Municipal bonds 1,117,906 AA+3.6
Idaho Diversified Bond Fund (DBF) 20,232,043 not rated
Idaho Local Government Investment Pool (LGIP) 39,473,243 not rated
Money market funds 3,383,116 not rated
Other cash and cash equivalents 2,955,012
Total cash and investments 91,710,514$
Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the
investment. This is measured by the assignment of a rating by a nationally recognized statistical rating
organization. The City’s investment policy is consistent with the State Code related to credit risk.
Concentration of Credit Risk
When investments are concentrated in one issuer this concentration represents increased risk of potential loss. The
GASB has adopted a principal that governments should provide note disclosure when five percent of the entity’s
total investments are concentrated in any one issuer. Investments in obligations specifically guaranteed by the
U.S. Government, mutual funds, and other pooled investments are exempt from disclosure. The City’s investment
policy has no limitations on the amount that can be invested in any one issuer.
Investments in any one issuer (other than State Investment Pools) that represent 5% or more of total City
investments are as follows:
Issuer Investment TypeR eported Amount Percentage
Federal Home Loan Mortgage U.S. Agency Bond 6,557,583$ 14.3%
Federal National Mortgage U.S. Agency Bond 4,391,969 9.6%
Federal Farm Credit Bank U.S. Agency Bond 4,159,549 9.1%
Fannie Mae U.S. Agency Bond 3,943,717 8.6%
Federal Home Loan Bank U.S. Agency Bond 3,163,032 6.9%
Freddie Mac U.S. Agency Bond 2,333,342 5.1%
Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a
government will not be able to recover its deposits or will not be able to recover collateral securities that are in
possession of an outside party. The custodial credit risk for investments is the risk that in the event of the failure
of the counterparty (e.g. broker-dealer) to a transaction, a government will not be able to recover the value of its
investment or collateral securities that are in the possession of another party.
34
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
At year end, the carrying amount of the City’s cash deposits was $45,811,370 and the bank balance was
$46,047,474. Of the bank balance $1,356,411 is guaranteed by the Securities Investor Protection Corporation,
$250,000 was covered by federal depository insurance, $2,026,705 was collateralized with securities held at the
Federal Home Bank of Seattle for the Bank of the Cascades and pledged to the City of Meridian, $39,473,243 was
held by the State of Idaho Local Group Investment Pool, and the remainder of our deposits $2,941,115 with Bank
of the Cascades are secured in an undivided collateral pool for public agencies.
The City minimizes exposure to custodial credit risk with investments by requiring that to the extent possible they
be identified as to City of Meridian ownership and be held in the City’s name. All commercial paper, agency
bonds and municipal bonds are held in custody by Charles Schwab & Co. in the City’s name. The City further
reduces risk by confining investment to insured levels in any one institution.
Note 3 - Due from Other Governmental Units
The following summarizes the intergovernmental receivables at September 30, 2016:
State of Idaho
State Liquor Dispensary 170,400$
State Tax Commission 1,214,303
Idaho Transportation Department 43,022
Other Idaho Agencies 26,715
Federal Agencies 38,904
Meridian Development Corporation 25,000
Meridian Rural Fire District 262,817
Ada County 433,587
Total Due from Other Governmental Units 2,214,748$
Note 4 - Note Receivable
In December 2014, the City entered into an agreement to annex the homes in a subdivision outside of city limits
and provide them with water and sewer service. The subdivision had a utility district, Meridian Heights Water
and Sewer District (MHWSD), which was dissolved in December 2014 upon approval from the District Court.
All assets and liabilities of MHWSD were transferred to the City at that time, including MHWSD’s debt of
$1,280,294, which is being repaid to the City by the former members of MHWSD over a period of 20 years at an
interest rate of 3.5% as follows:
Beginning Balance Ending Balance
as of October 1, Interest and as of September 30,
2015 Adjustments Payments 2016
Long-term note receivable 1,061,220$ 33,948$ (147,370)$ 947,798$
35
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Annual Payment
2017 76,752$
2018 76,752
2019 76,752
2020 76,752
2021 76,752
2022-2026 383,760
2027-2029 180,278
947,798$
Fiscal Year
Note 5 - Capital Assets
Changes to capital assets are as follows:
Balance Balance
Governmental Activities Oct. 1, Sept. 30,
2015 Additions Deletions Transfers 2016
Capital assets, not depreciated
Land 26,150,337$ 525,731$ -$ -$ 26,676,068$
Easements 385,635 109,388 - - 495,023
Construction in progress 1,742,818 235,716 - (1,561,719) 416,815
Total capital assets, not depreciated 28,278,790 870,835 - (1,561,719) 27,587,906
Capital assets, depreciated
Buildings 40,043,224 3,483,768 - - 43,526,992
Improvements other than buildings 34,135,317 740,574 - 1,561,719 36,437,610
Internally developed software 47,027 - - - 47,027
Equipment 13,341,070 2,524,827 676,080 - 15,189,817
Total capital assets, depreciated 87,566,638 6,749,169 676,080 1,561,719 95,201,446
Less accumulated depreciation for
Buildings 8,626,016 1,373,235 - - 9,999,251
Improvements other than buildings 9,225,230 1,713,186 - - 10,938,416
Internally developed software 47,026 1 - - 47,027
Equipment 8,920,422 1,127,049 636,728 - 9,410,743
Total accumulated depreciation 26,818,694 4,213,471 636,728 - 30,395,437
Total net capital assets, depreciated 60,747,944 2,535,698 39,352 1,561,719 64,806,009
Governmental activities capital assets, net 89,026,734$ 3,406,533$ 39,352$ -$ 92,393,915$
36
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Balance Balance
Business-type Activities Oct. 1, Sept. 30,
2015 Additions Deletions Transfers 2016
Capital assets, not depreciated
Land 1,966,193$ 10,605$ -$ -$ 1,976,798$
Easements 8,601,800 850,978 - - 9,452,778
Construction in progress 13,438,294 11,464,248 188,889 (8,759,311) 15,954,342
Total capital assets, not depreciated 24,006,287 12,325,831 188,889 (8,759,311) 27,383,918
Capital assets, depreciated
Buildings and improvements
other than buildings 77,655,152 629,855 - 3,532,448 81,817,455
Sewer and water lines 170,014,381 11,542,963 - 1,420,965 182,978,309
Machinery and equipment 32,675,845 2,480,103 104,083 3,805,898 38,857,763
Total capital assets, depreciated 280,345,378 14,652,921 104,083 8,759,311 303,653,527
Less accumulated depreciation for
Buildings and improvements
other than buildings 22,215,054 3,262,133 - - 25,477,187
Sewer and water lines 36,624,599 3,559,678 - - 40,184,277
Machinery and equipment 15,134,033 2,092,774 103,583 - 17,123,224
Total accumulated depreciation 73,973,686 8,914,585 103,583 - 82,784,688
Total net capital assets, depreciated 206,371,692 5,738,336 500 8,759,311 220,868,839
Business-type activities capital assets, net 230,377,979$ 18,064,167$ 189,389$ -$ 248,252,757$
Depreciation expense was charge to functions/programs of the City as follows:
Governmental activities
General government 1,220,136$
Public safety 1,160,120
Parks and recreation 1,833,215
Total depreciation expense - governmental activities 4,213,471$
Business-type activities
Water and Sewer 8,914,585$
Total depreciation expense - business-type activities 8,914,585$
37
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 6 - Interfund Balances and Transfers
The following transfers were made for the purpose of funding operations:
Capital
General Projects
Fund Fund Total
Transfer out
General Fund -$ 3,043,921$ 3,043,921$
Enterprise Fund 2,173,348 - 2,173,348
Total transfers 2,173,348$ 3,043,921$ 5,217,269$
Transfer In
The transfer from the enterprise fund to the general fund was related to personnel and operating costs that were
paid by the general fund during FY2016. The transfer from the general fund to the capital projects fund was the
excess of building permit revenues from prior years.
Note 7 - Changes in Long-Term Obligations
The following is a summary of changes in long-term obligations of the City for the year ended September 30, 2016:
Due
Balance Debt Debt Balance Within
Oct.1, 2015 Issued Retired Sept. 30, 2016 One Year
Governmental Activities
Accrued vacation 1,518,405$ 58,858$ -$ 1,577,263$ 200,371$
Business-type activities
Accrued vacation 255,194$ 16,876$ -$ 272,070$ 27,207$
Settlement payable 200,000 - - 200,000 -
455,194$ 16,876$ -$ 472,070$ 27,207$
38
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 8 - Fund Balances – Governmental Funds
As of September 30, 2016 fund balances were classified as follows:
Nonspendable - the City’s nonspendable fund balance was for prepaid expenses.
Restricted - the City had restricted fund balances for impact fees and the Capital Projects Fund as
mandated by the State of Idaho.
Committed – the City Council committed to a transfer of funds from the General Fund to the Public
Safety Capital Projects Fund during the FY2017 budget appropriation.
Assigned - the City’s CFO assigned carryforward of the FY2016 budget balance to be spent in FY2017.
Unassigned - this classification represents fund balance that has not been restricted, committed, or
assigned within the General Fund.
Balance Balance
Oct. 1, 2015 Net ChangeS ept. 30, 2016
Fund Balances
Nonspendable
Prepaids 811,936$ (619,285)$ 192,651$
Restricted
Impact fund 8,882,764 237,384 9,120,148
Impact fund budget carryforward 939,047 1,966,286 2,905,333
Capital projects fund 5,629,628 2,294,671 7,924,299
Capital projects fund budget carryforward 428,731 (24,635) 404,096
Grant fund 4,824 (4,824) -
Committed
Public safety fund
Public safety fund budget transfer - 373,488 373,488
Assigned
General fund budget carryforward 2,986,161 (1,000,151) 1,986,010
Public safety fund 105,217 (92,018) 13,199
Unassigned 19,421,428 2,256,671 21,678,099
Total fund balances 39,209,736$ 5,387,587$ 44,597,323$
Note 9 - Lease Agreements
The City has operating leases for land and office equipment. In FY2014 the City entered into a prepaid
irrevocable use 20 year agreement with Syringa Networks, LLC for the right to use certain dark fiber in the
Syringa Networks System. The City was required to make an initial payment of $1,367,000 to Syringa to install
the fiber. The City has no ownership rights now or in the future in the fiber, but prepayment is considered an
asset and recorded as a capital asset. The agreement also requires that the City pay annual maintenance and
operating costs for a period of twenty years.
39
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
The various equipment lease agreements cover periods from July 24, 2007 through August 8, 2034, and the
minimum annual payments range from $959 to $13,800. Total rental expense in FY2016 for all operating leases
(which include rental, maintenance and usage) was approximately $215,985.
Future minimum annual lease payments for operating leases with remaining lease terms in excess of one year are
as follows:
Operating Leases
2017 52,277$
2018 37,128
2019 14,210
2020 13,800
2021 13,800
2022-2026 69,000
2027-2031 69,000
2032-2036 41,400
Total minimum obligations 310,615$
Note 10 - Defined Benefit Pension Plan
Plan Description
The City contributes to the Base Plan which is a cost-sharing multiple-employer defined benefit pension plan
administered by Public Employee Retirement System of Idaho (PERSI or System) that covers substantially all
employees of the State of Idaho, its agencies and various participating political subdivisions. The cost to
administer the plan is financed through the contributions and investment earnings of the plan. PERSI issues a
publicly available financial report that includes financial statements and the required supplementary information
for PERSI. That report may be obtained on the PERSI website at www.persi.idaho.gov.
Responsibility for administration of the Base Plan is assigned to the Board comprised of five members appointed
by the Governor and confirmed by the Idaho Senate. State law requires that two members of the Board be active
Base Plan members with at least ten years of service and three members who are Idaho citizens not members of
the Base Plan except by reason of having served on the Board.
Pension Benefits
The Base Plan provides retirement, disability, death and survivor benefits of eligible members or beneficiaries.
Benefits are based on members’ years of service, age, and highest average salary. Members become fully vested
in their retirement benefits with five years of credited service (5 months for elected or appointed officials).
Members are eligible for retirement benefits upon attainment of the ages specified for their employment
classification. The annual service retirement allowance for each month of credited service is 2.0% (2.3% for
police/firefighters) of the average monthly salary for the highest consecutive 42 months.
40
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
The benefit payments for the Base Plan are calculated using a benefit formula adopted by the Idaho Legislature.
The Base Plan is required to provide a 1% minimum cost of living increase per year provided the Consumer Price
Index increases 1% or more. The PERSI Board has the authority to provide higher cost of living increases to a
maximum of the Consumer Price Index movement or 6%, whichever is less; however, any amount above the 1%
minimum is subject to review by the Idaho Legislature.
Member and Employer Contributions
Member and employer contributions paid to the Base Plan are set by statute and are established as a percent of
covered compensation. Contribution rates are determined by the PERSI Board within limitations, as defined by
state law. The Board may make periodic changes to employer and employee contribution rates (expressed as
percentages of annual covered payroll) that are adequate to accumulate sufficient assets to pay benefits when due.
The contribution rates for employees are set by statute at 60% of the employer rate for general employees and
72% for police and firefighters. As of June 30, 2016 it was 6.79% for general employees and 8.36% for police
and firefighters. The employer contribution rate as a percent of covered payroll is set by the Retirement Board
and was 11.32% for general employees and 11.66% for police and firefighters. The City’s contributions were
$2,796,909 for the year ended September 30, 2016.
Pension Liabilities, Pension Expense (Revenue), and Deferred Outflows of Resources and Deferred Inflows of
Resources Related to Pensions
At September 30, 2016, the City reported a liability for its proportionate share of the net pension liability. The net
pension liability was measured as of June 30, 2016, and the total pension liability used to calculate the net pension
liability was determined by an actuarial valuation as of that date. The City’s proportion of the net pension liability
was based on the City’s share of contributions in the Base Plan pension plan relative to the total contributions of
all participating PERSI Base Plan employers. At June 30, 2016, the City’s proportion was 0.008327922.
For the year ended September 30, 2016, the City recognized pension expense of $3,100,208. At September 30,
2016, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from
the following sources:
Deferred Outflows Deferred Inflows
of Resources of Resources
Differences between expected and actual experience -$ 1,682,164$
Changes in assumptions or other inputs 375,275 -
Net difference between projected and
actual earnings on pension plan investments 4,377,527 -
Changes in the employer's proportion and
differences between the employer's contributions
and the employer's proportionate contributions 492,935 -
City contributions subsequent to the measurement date 721,632 -
Total 5,967,369$ 1,682,164$
41
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
$721,632 is reported as deferred outflows of resources related to pensions resulting from Employer contributions
subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year
ending September 30, 2017.
The average of the expected remaining service lives of all employees that are provided with pensions through the
System (active and inactive employees) determined at July 1, 2015, the beginning of the measurement period
ended June 30, 2016, is 4.9 years and 5.5 years for the measurement period ended June 30, 2015.
Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions
will be recognized in pension expense (revenue) as follows:
Year ended September 30,
2017 153,564$
2018 153,564
2019 2,095,001
2020 1,161,444
3,563,573$
Actuarial Assumptions
Valuations are based on actuarial assumptions, the benefit formulas, and employee groups. Level percentages of
payroll normal costs are determined using the Entry Age Normal Cost Method. Under the Entry Age Normal Cost
Method, the actuarial present value of the projected benefits of each individual included in the actuarial valuation
is allocated as a level percentage of each year’s earnings of the individual between entry age and assumed exit
age. The Base Plan amortizes any unfunded actuarial accrued liability based on a level percentage of payroll. The
maximum amortization period for the Base Plan permitted under Section 59-1322, Idaho Code, is 25 years.
The total pension liability in the June 30, 2016 actuarial valuation was determined using the following actuarial
assumptions, applied to all periods included in the measurement:
Inflation 3.25%
Salary increases 4.25 – 10.00%
Salary inflation 3.75%
Investment rate of return 7.10%, net of investment expenses
Cost-of-living adjustments 1%
Mortality rates were based on the RP – 2000 combined table for healthy males or females as appropriate with the
following offsets:
Set back 3 years for teachers
No offset for male fire and police
Forward one year for female fire and police
Set back one year for all general employees and all beneficiaries
42
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
An experience study was performed for the period July 1, 2007 through June 30, 2013 which reviewed all
economic and demographic assumptions other than mortality. Mortality and all economic assumptions were
studied in 2014 for the period from July 1, 2009 through June 30, 2013. The Total Pension Liability as of June 30,
2016 is based on the results of an actuarial valuation date of July 1, 2016.
The long-term expected rate of return on pension plan investments was determined using the building block
approach and a forward-looking model in which best estimate ranges of expected future real rates of return
(expected returns, net of pension plan investment expense and inflation) are developed for each major asset class.
These ranges are combined to produce the long-term expected rate of return by weighing the expected future real
rates of return by the target asset allocation percentage and by adding expected inflation.
Even though history provides a valuable perspective for setting the investment return assumption, the System
relies primarily on an approach which builds upon the latest capital market assumptions. Specifically, the System
uses consultants, investment managers and trustees to develop capital market assumptions in analyzing the
System’s asset allocation. The assumptions and the System’s formal policy for asset allocation are shown below.
The formal asset allocation policy is somewhat more conservative than the current allocation of System’s assets.
The best-estimate range for the long-term expected rate of return is determined by adding expected inflation to
expected long-term real returns and reflecting expected volatility and correlation. The capital market assumptions
are as of January 1, 2016.
Capital Market Assumptions
Expected Expected Strategic Strategic
Asset Class Return Risk Normal Ranges
Equities 70% 66% - 77%
Broad Domestic Equity 9.15% 19.00% 55% 50% - 65%
International 9.25% 20.20% 15% 10% - 20%
Fixed Income 3.05% 3.75% 30% 23% - 33%
Cash 2.25% 0.90% 0% 0% - 5%
Expected Expected Expected Expected
Total Fund Return Inflation Real Return Risk
Actuary 7.00% 3.25% 3.75% N/A
Portfolio 6.58% 2.25% 4.33% 12.67%
*Expected arithmetic return net of fees and expenses
43
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Actuarial Assumptions
Assumed Inflation - Standard Deviation 3.25%
Portfolio Arithmetic Mean Return 2.00%
Portfolio Long-Term Expected Geometric Rate of Return 7.50%
Assumed Investment Expenses 0.40%
Long-Term Expected Geometric Rate of Return, Net of Investment Expenses 7.10%
Discount Rate
The discount rate used to measure the total pension liability was 7.10%. The projection of cash flows used to
determine the discount rate assumed that contributions from plan members will be made at the current
contribution rate. Based on these assumptions, the pension plans’ net position was projected to be available to
make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of
return on pension plan investments was applied to all periods of projected benefit payments to determine the total
pension liability. The long-term expected rate of return was determined net of pension plan investment expense
but without reduction for pension plan administrative expense.
Sensitivity of the Employer's proportionate share of the net pension liability to changes in the discount rate.
The following presents the Employer's proportionate share of the net pension liability calculated using the
discount rate of 7.10 percent, as well as what the Employer's proportionate share of the net pension liability would
be if it were calculated using a discount rate that is 1-percentage-point lower (6.10 percent) or 1-percentage-point
higher (8.10 percent) than the current rate:
1 % Decrease
(6.10%)
Current
Discount Rate
(7.10%)
1% Increase
(8.10%)
Employer's proportionate share
of the net pension liability 33,116,447$ 16,881,978$ 3,381,222$
Pension plan fiduciary net position
Detailed information about the pension plan's fiduciary net position is available in the separately issued PERSI
financial report.
PERSI issues a publicly available financial report that includes financial statements and the required
supplementary information for PERSI. That report may be obtained on the PERSI website at
www.persi.idaho.gov.
Payables to the pension plan
At September 30, 2016, the City reported payables to the defined benefit pension plan of $243,983 for legally
required employer contributions and $162,113 for legally required employee contributions which had been
withheld from employee wages but not yet remitted to PERSI.
44
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 11 - Other Commitments
The City had the following commitments at September 30, 2016:
Commitment Amount
Animal control services 277,599$
Art 1,538
Building improvements & maintenance 4,915
Centrate Basin construction 930,686
Dues & contributions 684,715
Equipment and electronics 1,308,027
Headworks improvements 707,428
Janitorial services 198,325
Leases 18,720
Lift station improvements 394,638
Park improvements 915,511
Parks maintenance 151,963
Professional services 1,038,941
Public Safety Training Center 77,469
Ultraviolet disinfection 325,115
Wastewater improvement 273,348
Water and Sewer line replacements 987,545
Water meters 225,542
Water well improvements 500,771
Total commitments 9,022,796$
Note 12 - Other Post-Employment Benefits
The City’s Fire Union contract, effective October 1, 2015 changed the way post-employment health care benefits
are paid to Fire Union retirees. Prior to this date, Fire Union retirees, who qualified under PERSI’s rule of 80 by
points, age, medical disability, or by any method in existence at the time of retirement allowed by PERSI were
allowed to a health care benefit of the value of 25% of their sick leave balance at the time of retirement. This was
used to pay the health insurance premium for the employee until the cash value was depleted. With such a small
pool of employees eligible for this post-employment benefit, it has been the City’s position that it is not cost
effective to have an actuarial determination performed to calculate the ARC (Annual Required Contribution) as
required by GASB 45. In accordance with GASB 45 the City has 30 years to accrue the unfunded portion of any
existing liability. At no time was the amount material enough to have an actuarial determination performed to
calculate the ARC (Annual Required Contribution) as required by GASB 45.
From October 1, 2015 forward Fire Union employees will receive a one-time cash payout of 25% of qualifying
sick leave accrual. This means the City has no post-employment benefits to report in accordance with GASB 45.
45
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 13 - Contingent Liabilities
The City has been named as a defendant in various legal actions, the results of which are not presently
determinable, except as described below. However, in the opinion of the City Attorney, the amount of losses that
might be sustained, if any, would not materially affect the City’s financial position.
Under the terms of federal and state grants, periodic audits are required and certain costs may be questioned as not
being appropriate expenditures under the terms of the grants. Any disallowed claims, including amounts already
collected, could become a liability of the City. City management believes disallowances, if any, will not be
material.
In 2006, the City entered into an agreement with a developer to jointly provide water and sewer services for a
subdivision under development (Bittercreek Meadows Subdivision Homeowners Association), outside the City
limits. The developer put in a well and turned it over to the City so that homeowners could connect to the City
water system. Since the development did not grow beyond 24 lots the City was not able to provide sewer and
water services. In 2011, the agreement was nullified and the City paid damages to the developer, reimbursed the
existing homeowners for their cost to connect to City water, deeded back the well, the well lot, a lift station lot,
and land easements to the homeowners.
In 2014, the City of Meridian entered into a Settlement and Mutual Release Agreement with Bittercreek Meadows
Subdivision Homeowners Association in which the City agreed to connect 24 lots to the City of Kuna’s waste
water treatment plant. The cost to do this is not known since it is dependent on development of adjoining vacant
land but an estimated cost of $200,000 was recorded and is reflected in the Statement of Net Position for our
Proprietary Fund.
The City is currently a party to an appeal before the District Court regarding Ada County courthouse usage. At
this time, the City is unable to determine the probability of the outcome of the litigation and therefore no liability
has been accrued as of September 30, 2016.
Note 14 - Related Party
The City partners with Meridian Development Corporation (MDC) for various downtown improvements. During
the year ended September 30, 2016, the City agreed to contribute $96,844 for various downtown projects.
Note 15 - Subsequent Event
Subsequent to year end the City entered into a commitment for $35,565,000 for the WRRF Liquid
Stream Capacity Expansion. The costs associated with this expansion are expected to be paid over the
course of three years.
46
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Note 16 - Component Unit
The MDC is created by and exists under the Idaho Urban Renewal Law of 1965, as amended, and is a separate
and legal entity. In July 2016, the City approved the establishment of MDC’s second district, known as the Ten
Mile District.
MDC – Capital Assets
Changes to capital assets are as follows:
Balance Balance
Oct. 1, 2015 Additions Deletions Transfers Sept. 30, 2016
Governmental Activities
Capital assets, not depreciated
Land 845,067$ -$ -$ -$ 845,067$
Total capital assets, not depreciated 845,067 - - - 845,067
Capital assets, depreciated
Buildings 579,710 - - - 579,710
Building improvements 131,188 1,100 - - 132,288
Equipment 100,437 - - - 100,437
Intangibles 180,160 - - - 180,160
Total capital assets, depreciated 991,495 1,100 - - 992,595
Less accumulated depreciation for
Buildings (121,229) (23,733) - - (144,962)
Equipment (91,118) (6,260) - - (97,378)
Intangibles (180,160) - - - (180,160)
Total accumulated depreciation (392,507) (29,993) - - (422,500)
Total net capital assets, depreciated 598,988 (28,893) - - 570,095
Governmental activities capital assets, net 1,444,055$ (28,893)$ -$ -$ 1,415,162$
MDC – Changes in Long-Term Debt
MDC has a promissory note for $1,274,000 that matures on March 5, 2022 with a fixed interest rate of 3.89%
collateralized by real property.
The following is a summary of changes in debt of MDC for the year ended September 30, 2016.
2015 Debt Issued Debt Retired 2016
Governmental Activities
Note payable - building 707,751$ -$ (99,145)$ 608,606$
Governmental Activities
long-term liabilities 707,751$ -$ (99,145)$ 608,606$
47
City of Meridian, Idaho
Notes to Financial Statements
September 30, 2016
Maturities of the note payable are as follows for the years ended September 30:
Fiscal Year Principal Interest Total
2017 94,243$ 20,184$ 114,427$
2018 106,710 18,120 124,830
2019 110,935 13,894 124,829
2020 115,330 9,500 124,830
2021 119,897 4,933 124,830
2022 61,491 698 62,189
Totals 608,606$ 67,329$ 675,935$
MDC – Line of Credit
MDC has entered into a revolving line of credit with Washington Trust Bank that provides for available
borrowings up to $100,000. The agreement matures on July 31, 2017 and is unsecured. Borrowings under the
line of credit bear variable interest rate at 3.25% per annum. There were no amounts outstanding on the line as of
September 30, 2016. Borrowings under the line of credit are subject to certain covenants and restrictions on
indebtedness and dividend payments.
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Required Supplementary Information
September 30, 2016
City of Meridian, Idaho
4
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See Notes to Required Supplementary Information 50
City of Meridian, Idaho
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – General Fund
Year Ended September 30, 2016
Actual Variance With
Original Final Amounts Final Budget
Revenues
Taxes 26,220,029$ 26,220,029$ 26,634,071$ 414,042$
Licenses and permits 3,610,034 3,610,034 5,439,011 1,828,977
Intergovernmental 6,280,469 6,777,351 8,217,428 1,440,077
Franchise fees 1,325,000 1,325,000 1,464,268 139,268
Fines and forfeitures 459,000 459,000 510,387 51,387
Charges for services 1,248,000 1,255,080 1,724,789 469,709
Impact revenues 1,794,436 1,794,436 2,911,180 1,116,744
Donations 18,250 78,303 119,662 41,359
Interest 140,000 140,000 347,597 207,597
Miscellaneous 5,000 32,414 27,311 (5,103)
Total revenues 41,100,218 41,691,647 47,395,704 5,704,057
Expenditures
General government personnel costs 4,654,919 4,654,519 4,442,935 211,584
General government operating expense 2,536,522 2,957,613 2,168,773 788,840
Public safety
Police personnel costs 12,008,051 12,014,088 11,780,101 233,987
Police operating expense 2,382,649 2,545,906 2,110,185 435,721
Fire personnel costs 8,485,319 8,485,319 8,204,570 280,749
Fire operating expense 1,196,999 1,227,336 1,025,078 202,258
Parks and recreation personnel costs 2,271,240 2,312,799 2,136,695 176,104
Parks and recreation operating expense 1,712,040 1,650,821 1,559,579 91,242
Community development personnel costs 1,354,555 1,354,555 1,272,238 82,317
Community development
operating expense 1,704,907 1,719,202 2,152,887 (433,685)
Capital outlay
General government 586,667 390,420 269,747 120,673
Public safety
Police 1,085,251 682,218 546,287 135,931
Fire 1,110,795 1,629,045 1,634,769 (5,724)
Parks and recreation 9,492,842 8,848,784 5,006,385 3,842,399
Community development 31,602 31,602 - 31,602
Total expenditures 50,614,358 50,504,227 44,310,229 6,193,998
Excess (Deficiency) of Revenues
Over (Under) Expenditures (9,514,140) (8,812,580) 3,085,475 11,898,055
Budgeted Amounts
See Notes to Required Supplementary Information 51
City of Meridian, Idaho
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget to Actual – General Fund
Year Ended September 30, 2016
Actual Variance with
Original Final Amounts Final Budget
Other Financing Sources (Uses)
Operating transfer in 2,540,989 2,540,989 2,173,348 (367,641)
Operating transfer out (229,881) (3,273,802) (3,043,921) 229,881
Unrealized gain on investments - - 33,527 33,527
Gain on sale of capital assets - - 100,254 100,254
Total other financing sources (uses)2,311,108 (732,813) (736,792) (3,979)
Excess (Deficiency) of Revenues
Other Sources (Uses) Over (Under)
Expenditures (7,203,032) (9,545,393) 2,348,683
Fund Balance, Beginning of Year 24,651,283 26,529,602 36,195,298
Fund Balance, End of Year 17,448,251$ 16,984,209$ 38,543,981$
Budgeted Amounts
5 2
City of Meridian, Idaho
Notes to Required Supplementary Information
September 30, 2016
Note 1 - Budgets and Budgetary Accounting
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
Prior to September 1, the CFO, Department Directors, Mayor, and City Council prepare a proposed
operating budget for the fiscal year commencing on October 1. The operating budget includes proposed
expenditures and the means of financing them.
Public hearings are conducted at City Hall to obtain taxpayer comments.
Prior to October 1, the budget is legally enacted through passage of an ordinance.
Budgets are not adopted on a basis consistent with generally accepted accounting principles (GAAP) for the
general fund. Budgets for enterprise funds are not legally required but are adopted on a non-GAAP basis. All
annual appropriations lapse at fiscal year-end. Revisions that alter the total expenditure appropriation of any fund
must be approved by the City Council. State law does not allow fund expenditures to exceed fund appropriations.
The budget presented in the report has been amended.
Formal budgetary integration is employed as a management control device during the year for all funds.
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Other Information
September 30, 2016
City of Meridian, Idaho
53
City of Meridian, Idaho
Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Capital Projects Fund
Year Ended September 30, 2016
Variance
Actual with
Original Final Amounts Final Budget
Revenues
Interest 2,000$ 2,000$ 23,115$ 21,115$
Total revenues 2,000 2,000 23,115 21,115
Expenditures
General government capital outlay 482,535 428,731 24,635 404,096
Total expenditures 482,535 428,731 24,635 404,096
Excess (Deficiency) of revenues
over (Under) Expenditures (480,535) (426,731) (1,520) 425,211
Other Financing Sources (Uses)
Operating transfer in - 3,043,921 3,043,921 -
Unrealized loss on investments - - (3,497) (3,497)
Total other financing sources (uses)- 3,043,921 3,040,424 (3,497)
Excess (Deficiency) of Revenues and Other
Sources (Uses) Over (Under) Expenditures (480,535) 2,617,190 3,038,904
Fund Balance, Beginning of Year 378,357 (346,800) 3,014,438
Fund Balance, End of Year (102,178)$ 2,270,390$ 6,053,342$
Budget Amounts
54
City of Meridian, Idaho
Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Enterprise Fund
Year Ended September 30, 2016
Variance
Actual with
Original Final Amounts Final Budget
Revenues
Water sales 7,671,852$ 7,671,852$ 8,341,286$ 669,434$
Sewer sales 15,532,812 15,532,812 14,366,754 (1,166,058)
Other service revenues 402,000 390,000 456,185 66,185
Sale of meters 200,000 200,000 383,268 183,268
Trash billing service 636,540 636,540 688,552 52,012
Engineering fees 215,000 215,000 570,003 355,003
Assessment revenue and cash donations 8,100,250 8,100,250 10,226,218 2,125,968
Interest 320,000 320,000 530,634 210,634
Miscellaneous 12,000 24,000 13,099 (10,901)
Total revenues 33,090,454 33,090,454 35,575,999 2,485,545
Expenditures
Administration personnel costs 3,776,016 3,802,821 3,299,409 503,412
Administration operating expenses 2,860,541 2,006,278 1,369,867 636,411
Water personnel costs 1,580,025 1,580,025 1,545,283 34,742
Water operating expenses 2,559,099 2,395,746 2,347,512 48,234
Wastewater personnel costs 2,703,028 2,706,146 2,545,518 160,628
Wastewater operating expenses 4,121,850 2,896,042 2,568,891 327,151
Capital outlay 29,172,769 24,090,056 14,351,812 9,738,244
Total expenditures 46,773,328 39,477,114 28,028,292 11,448,822
Excess (Deficiency) of Revenues
over (Under) Expenditures (13,682,874) (6,386,660) 7,547,707 13,934,367
Other Financing Sources (Uses)
Operating transfer out (2,311,108) (2,311,108) (2,173,348) 137,760
Unrealized gain on investments - - 80,145 80,145
Gain on sale of capital assets - - 13,144 13,144
Total other financing sources (uses) (2,311,108) (2,311,108) (2,080,059) 231,049
Excess (Deficiency) of Revenues and
Other Sources (Uses) Over (Under)
Expenditures (15,993,982) (8,697,768) 5,467,648
Fund Balance, Beginning of Year 38,101,916 38,101,916 40,571,124
Fund Balance, End of Year 22,107,934$ 29,404,148$ 46,038,772$
Budgeted Amounts
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55
Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
To the Mayor and Member of the City Council
City of Meridian, Idaho
Meridian, Idaho
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, the discretely presented component unit, and each major fund of
the City of Meridian, Idaho (the City), as of and for the year ended September 30, 2016, and the related
notes to the financial statements, which collectively comprise the City’s basic financial statements, and
have issued our report thereon dated January 31, 2017.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control
over financial reporting (internal control) to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do
not express an opinion on the effectiveness of the City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement
of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A
significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be material weaknesses or, significant deficiencies. Given these limitations,
during our audit we did not identify any deficiencies in internal control that we consider to be material
weaknesses. However, material weaknesses may exist that have not yet been identified.
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Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the City’s internal control and compliance. Accordingly,
this communication is not suitable for any other purpose.
Boise, Idaho
January 31, 2017