Loading...
2017 02-08(::iE IDIAN:--- PARKS Et RECREATION COMMISSION SPECIAL MEETING a AGENDA Meridian City Hall - Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, February 8, 2017 - 6:30 p.m. Mission: The Meridian Parks ft Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. •-•-•-•-•-------------------------------' --------------------------------------- 1. Roll -Call Attendance Sharon Borton, President Jo Greer, Vice President Kayla McNay John Nesmith ' ------------ 2. Adoption of the Agenda Debbie Shaner Creg Steele Hannah Sturtevant Jessica West 3. Approval of Minutes of the January 11, 2017 Regular Meeting ------------------------------------------------------ 4. Announcements a. Hillsdale Park Groundbreaking 5. Committee Meetings - NONE a. Parks Committee b. Pathways Committee c. Marketing Committee 6. Committee Reports -NONE a. Parks Committee L--------------------------------------------------- ----------------------------------------a----- -PPoit PresenterTime ----------------------- --------------------- Rachel Myers 2 minutes --------------------------------------------- Sharon --------------------- --------------- Sharon Borton 2 minutes ------------------------ --------------------- Sharon Borton 2 minutes ----------------------- --------------------- i Mike Barton 5 minutes ..-.-.-.-•-•-•-------------------------------- ------------------------ Parks ft Recreation Commission Meeting Agenda - February 8, 2017 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. r-----------------------------------------------------------------------------------T---------------------- - - - - - - ---------I b. Pathways Committee ; c. Marketing Committee '---'-'---'------------------------------------------------------------------------1-----------------------J--------------------_J 7. New Business 45 minutes: a. South Meridian YMCA Update Scott Curtis 30 minutes b. Five Mile Creek Pathway - Ten Mile Road Trailhead Jay Gibbons 15 minutes Discussion ; ; -----------------------------------------------------------------------------------1-----------------------J---------------------J 8. Old Business ; a. Bainbridge Neighborhood Park Update Mike Barton 10 minutes F_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_---_-_-_-_t_-_-_-_-_-_---_-_-_-_-----_-_-_-..---_-_-___-_1 I I I i 9. Workshop - NONE ' '--------------------------------- ; 10. Staff Reports MPR Staff 15 minutes I 11. Adjourn ; ATTACHMENTS: (1) 1-11-17 Regular Meeting Minutes (2) Parks Committee: Mission, Goals 8 Objectives, 1-11-17 Minutes (3) Pathways Committee: Mission, Goals & Objectives, 1-11-17 Minutes (4) Marketing Committee: Mission, Goals £t Objectives, 1-11-17 Minutes (5) Staff Reports: Administration, Parks, and Recreation Divisions ----------------- 1----------------------- J --_-_-_-_---_-_-_-_-_J I I I Sharon Borton 1 minute ----------------- 1______.__________-_-_-_J_-_-_-______________- NEXT REGULAR MEETING: MARCH 8, 2017 • 5:30 P.M. 2017 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Explore options to obtain, build, or develop partnerships for additional park space and/or amenities. 3. Participate in the design development of the future South Meridian Regional Park. 4. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 5. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 6. Develop partnerships with the Meridian Fire Department for future fire stations to be collocated with parks. 7. Continue to foster greater Commission involvement in community events through advanced notice and sign-up sheets. 8. Continue implementation of the updated MPR Master Plan. 9. Explore opportunities to build a pathway along Locust Grove Road to Chinden, connecting to Eagle's pathway system and the greenbelt. 10. Develop plans for a new, updated Memorial Program. Parks Et Recreation Commission Meeting Agenda - February 8, 2017 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. NIN wo �= South Meridian Regional Park Parks & Recreation Commission • Schematic Design Review THE LAND GROUP 09.1 1.17 PN 116007 1 1 D a;a N Iff ice- "��♦ ix Ds V CL 1� D a;a N South Meridian Regional Park Parks & Recreation Commission • Schematic Design Review THE LAND GRoup 01.11.17 PN 116007 M -th Meridian Regional Park Recreation Commission tic Design Review (::iE IDIAN:-- PARKS Ek RECREATION COMMISSION PARKS COMMITTEE MISSION: The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS 8t OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. (MPR Master Plan adopted by City Council in December 2015) 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 3. Assist in the design and development of the future South Meridian 77 -Acre Park and three new neighborhood parks: Hillsdale, Reta Huskey, and Bainbridge. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. MINUTES • Wednesday, January 11, 2017 The Parks Committee met on Wednesday, January 11, 2017 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: 0 Sharon Borton, Commissioner Et Chairwoman MPR Commission Parks Committee Meeting - February 8, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Creg Steele, Commissioner X Jessica West, Commissioner X Mike Barton, MPR Dept. (Minutes Taker) X Rachel Myers, MPR Dept. X Steve Siddoway, MPR Dept. (attended a portion) X_ Tyler Roberds, MPR Dept. (attended a portion) X Mary Jensen, MAC (guest) X Gretchen Caserotti, MAC (guest) X Ken McCall, Artist (guest) X Hillary Bodnar, MAC (guest) X Anne Little Roberts, Council Liaison 1. Finalize Ft Adopt the 2016-2017 Parks Committee Goals Ft Objectives This agenda item was not discussed, due to time constraints. At the December 14, 2016 meeting, the Committee revised its goals and objectives for 2016-2017. The following are the draft updated goals: 1) Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 2) Continue to seek opportunities to add shade in parks. 3) Assist in the design and development of the future South Meridian Regional Park. 4) Develop specific recommendations for multi -generational amenities. 5) Work with the Arts Commission in using art to reinforce the identities of the three parks—Heroes, Champion, and Renaissance. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Heroes Park Art - Input Names for People on the Flags for Journey of Heroes The Committee worked with the Meridian Arts Commission members, including Gretchen Caserotti, Mary Jensen, and Hillary Bodnar, as well as the artist, Ken McCall. The group discussed the process and solidified one to select the heroes that go on the art. The images will be picked at the committee level and then be taken to the MPR Commission and on to Council. The Committee also talked about having natural heroes on the larger pieces and then have local elementary schools choose the heroes for the small pathway markers. Hillary will reach out to four art schools and Willow Creek. Action Items: • Hillary to reach out to four art schools and Willow Creek. Committee Recommendations to Commission: • None at this time. 3. Memorial Program Update This agenda item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: None at this time. MPR Commission Parks Committee Meeting - February 8, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, February 8, 2017 6:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID This meeting has been cancelled. MPR Commission Parks Committee Meeting - February 8, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. C E IDIAN,..z� �Wl N n PARKS Ft RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS 8t OBJECTIVES • Fiscal Year 2016-2017: 1. Plan for the Spring Pathways Tour on April 12, 2017. 2. Plan for the 2017 Pathways Priority Workshop on November 8, 2017. 3. Foster avenues to engage the public and increase outreach to the community in support of pathways and connectivity via media, pathway -related events, and/or regional pathway planning efforts. 4. Actively support the pathway project priorities. 5. Identify gaps or missing pathway connections across the community to get them developed and/or upgraded. MINUTES • Wednesday, January 11, 2017 The Pathways Committee met on Wednesday, January 11, 2017 in Conference Room A at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: MPR Commission Pathways Committee Meeting - February 8, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X John Nesmith, Commissioner Ft Chairman X Hannah Sturtevant, Commissioner (Minutes Taker) 0 Debbie Shaner, Commissioner X Jay Gibbons, MPR Dept. X Steve Siddoway, MPR Dept. (attended a portion) X Tyler Roberds, MPR Dept. (attended a portion) 1. Adopt Pathway Committee 2016-2017 Goals The Committee adopted its goals as follows: 1) Plan for the Spring Pathways Tour on April 12, 2017. 2) Plan for the 2017 Pathways Priority Workshop on November 8, 2017. 3) Foster avenues to engage the public and increase outreach to the community in support of pathways and connectivity via media, pathway -related events, and/or regional pathway planning efforts. 4) Actively support the pathway project priorities. 5) Identify gaps or missing pathway connections across the community to get them developed and/or upgraded. They also discussed the Spring Pathways Tour and which route would be best to take. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Discuss Opportunities for Community Outreach in Support of Pathways Jay mentioned an organization separate from Meridian that is working to produce an online map connecting all of the pathways in the surrounding areas. Once this map is finished, Jay could share it with the Commissioners. This would be a good chance for the Commission to improve its outreach to the community. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Pathway Signage The Committee discussed Jay's progress on the signs along the pathways. Jay is coordinating with the sign company on the design, and they should be ready in a couple months. We talked about how the new signs would be another good opportunity for Commissioners to reach out the community. Action Items: • Jay to work with Trademark Signs on the design and for fabrication. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. MPR Commission Pathways Committee Meeting - February 8, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. AGENDA • Wednesday, February 8, 2017 6:30 p.m. -a Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID This meeting has been cancelled. MPR Commission Pathways Committee Meeting - February 8, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. C IDIAN,�_-.�-IZ , PARKS Fk RECREATION COMMISSION MISSION: MARKETING COMMITTEE 40 The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Et OBJECTIVES • Fiscal Year 2015-2016 1. Update and complete the Parks Et Pathways Z -Cards for printing and distribution. 2. Finalize and distribute a Meridian "Year at a Glance/Top Meridian Events" calendar. 3. Create a calendar for the MPR Commissioners to sign up and commit to upcoming events—at least one to two people at each event. 4. Reach out/solicit to community organizations the Meridian Parks Et Recreation presentation—once created—to emphasize the economic benefits. 5. Identify marketing/ promotional items for the MPR Department to have at events for distribution. MINUTES • Wednesday, January 11, 2017 The Marketing Committee met on Wednesday, January 11, 2017 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: X Jo Greer, Chairwoman Ft Commissioner MPR Commission Marketing Committee Meeting - February 8, 2017 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Kayla McNay, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Tyler Roberds, MPR Dept. (attended a portion) 1. Update on Parks Et Pathways Z -Card Map This project is ready to go to print. There will be 1,000 z -cards printed. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Update on Commissioner Presence in the Community - Master Calendar Shelly created a master calendar with a list of events throughout the entire year in which the Committee went through and highlighted, which will then be modified. The goal is to have sign-up sheets for the Commissioners to be present at community events. The next event scheduled is the Movie Meet -Up to view "A Dog's Purpose" at Majestic Cinemas on Saturday, February 4, 2017. Shelly handed out flyers. They also went over the year -at -a - glance calendar, which was discussed last year. With the new list of master events, they can now create a year -at -a -glance calendar for City events and have them available. Action Items: • Shelly to modify the master calendar of events. Committee Recommendations to Commission: • None at this time. 3. Update on MPR Presentation and Solicitation to Community Organizations - Spear- headed by Committee The group has a slideshow that will be presented at the Meridian Chamber of Commerce luncheon. The Commission will have a preview of the PowerPoint at the March 8, 2017 meeting so they can get an idea of what it will look like for when they attend different events and also for solicitation information. Action Items: • Shelly to finalize PowerPoint. Committee Recommendations to Commission: • None at this time. 4. Update on Chamber of Commerce Presentation Anne Little Roberts is getting more parameters on the grant that the Meridian Chamber has received so they can include something park -related, as long as it is aimed at tourism. She has not yet received any feedback from Twin Falls regarding their PowerPoint. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 5. Parks Et Recreation Month Activities Planning for 2017 For "Parks 8t Recreation Month" in July 2017, the Committee talked about doing a potential event through social media because it is so busy in the summer entailing photos or selfies at MPR Commission Marketing Committee Meeting - February 8, 2017 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. parks and having people tag #MeridianParks including the national theme and #MyMeridian. They want to draw the public to the Department's Facebook page and maybe start rolling this out the month prior to build excitement. If anyone has any other ideas for a good promotional event in July, please let them know. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 6. 2016-2017 Marketing Committee Goal Setting This item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, February 8, 2017 6:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID This meeting has been cancelled. MPR Commission Marketing Committee Meeting - February 8, 2017 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (:.E IDIAFZ, J PARKS Ft RECREATION DEPARTMENT STAFF REPORTS February 8, 2017 Parks Division Parks Superintendent's Report: MIKE BARTON (Please note, a verbal report will be provided at the February 8, 2017 MPR Commission Meeting.) Parks Ft Pathways Project Manager's Report: JAY GIBBONS 1. Five Mile Creek Pathway - Segment H2, Badley to Fairview - The final two easements have been secured. They will be recorded in the next two weeks. Staff and the consultant are reviewing and finalizing construction drawings. The project will go to bid once the NMID license agreement is in place. 2. Rail -With -Trail Pathway - A regional RWT Pathway Workgroup has been created and has met twice regarding expanding the City's project to encompass a pathway from the depot in Nampa to the depot in Boise. Members of the workgroup represent each city, the highway district and COMPASS. The COMPASS Board has approved a workplan to assist the group with research, studies and project development support. Work is ongoing. The funded 2016 project to secure construction documents for the first half mile from Meridian Road to the point where Nine Mile Drain crosses the rail corridor is underway. We have executed a contract with CTA for design services. They are compiling survey, irrigation infrastructure, and floodplain Parks 8: Recreation Department Staff Reports - February 8, 2017 Page 1 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. information to prepare the base mapping for the project. Coordination meetings between the City and consultant occur every other week. 3. Transportation Improvement Projects - Staff is working with Development Services and Public Works to coordinate roadway and intersection improvements for near-term projects. These projects include Pine Avenue - Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road Widening - Cherry to Ustick. 4. FYI Five Mile Creek Pathway System Project - The funded project is to secure pathway easements for all proposed segments from Black Cat Road to Eagle Road. The second aspect of the funded project is to construct widened existing sidewalks in two locations; west side of Linder - Bud Porter to Ustick, and the south side of East James Court to the Jackson Drain Pathway. The Land Group is finalizing construction drawings and easement exhibits on the Linder Road project in order to secure the necessary easement with the HOA. Staff has reached out to the HOA to attend the next b board meeting. We continue to work on securing easements from the affected property owners on the E. James Ct. project. Once easements are secured, the project will be bid and constructed. 5. FYI Five Mile Creek Pathway - Segment D, Ten Mile to Black Cat - The funded project is to prepare construction drawings for the project ahead of securing funding. The effort will provide an engineered cost estimate to verify the level of funding required. Staff has secured a contract and purchase order with The Land Group to provide design and engineering services. The field survey was completed in January. Meetings with the irrigation district and the City's Public Works Department are scheduled. The construction documents will be complete this summer. 6. Pathway Directional Signage Project - We are working on a package of directional signs for the Five Mile Creek Pathway network from Pine to Ten Mile. Sign locations have been identified, and directional information has been compiled. A meeting with Trademark Signs has been scheduled to coordinate sign design and provision of the signs. Installation will follow in the spring. 7. Lemp Canal/Larkwood Pathway Connection - The project will close the gap between two existing multi -use pathways running parallel to McMillan Road between Locust Grove and Meridian Roads across the frontage of the Larkwood Subdivision. The pathway will impact the subdivision's entry landscape and frontage. Staff is working to get a consultant under contract for survey and design work. A meeting with the Settlers Irrigation District has been scheduled. Design to follow. Parks 8 Recreation Department Staff Reports - February 8, 2017 Page 2 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. City Arborist's Report: ELROY HUFF 1. City Christmas Tree - It's hard to believe how the weather has been this winter. We usually have the Christmas tree removed around January 8th or so. This year it is January 31St, and we are removing the decorations from the tree, which will be completed the first week of February. 2. Kleiner Arboretum - We have room for approximately 25 more trees to be added to the Kleiner arboretum. I have sent out a wish list of trees I am seeking for next spring. It will be interesting to see what happens this spring when it warms up. We have some trees planted out there that are borderline for cold hardiness for this area. They can handle the cold here, as long as it is not too many consecutive cold days at zero degrees. 3. Tree City USA 2017 - All the requirements for retaining Tree City status has been submitted and accepted. We will receive new Tree City recognition for 2017 sometime this spring. Recreation Division Recreation Manager's Report: COLIN MOSS 1. Athletic Field Scheduling - Applications were due January 13th for sports organizations to request field time for their leagues and tournaments in 2017. All the leagues and tournaments have now been inputted in our system. Reservations for field space that is still left is now available on a first-come, first-served basis. 2. First Day of Shelter Reservations - Picnic shelter reservations opened on February V. At the time of this report, statistics were not yet available, but we should have some at the Commission meeting. 3. Picnic Shelter Pricing - New picnic shelter prices were adopted by City Council at their January 24th meeting. We've been working to get those prices updated in our reservation system, on the website, and on staff information sheets so we are ready to go for the first day of reservations. 4. Park Concessions Opportunities - The bid packet is out for the concessions opportunity at Tully Park for 2017. The Bear Creek opportunity has already been awarded for 2017. The Settlers Park and Kleiner Park concession stands Parks & Recreation Department Staff Reports - February 8, 2017 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. are still under contract. Kleiner Park will become available again in 2018 and Settlers in 2019. 5. Special Event Scheduling - There are 42 events currently on the 2017 calendar, including a few proposed new large events hosted by outside organizations. It is still a long way to go for them to come to fruition, but they'll be great additions to the annual event calendar, if they do. Homecourt Facility Manager's Report: GARRETT WHITE 1. 1 have been working on several projects at the Meridian Homecourt which include: • Moisture Barrier Repairs/HVAC Insulation - This project was completed on Friday, October 21. HVAC units were insulated in January. Some of the insulation already needs repaired. The insulation was fixed on Court #2. • Roof Leaks - We now know there are four new roof leaks in the gym area. We are working on getting them fixed once the weather improves. We are waiting for snow and ice to be off the roof. • Volleyball Standard Hole Repairs on Court #4 - There are six holes in the floor that hold the volleyball standards/ poles. None of the holes line up with the holes in the concrete flooring, due to the floor shifting over the past 12 years. Two of the six holes on Court #4 have been repaired. • Scheduling, -This is an ongoing project. I will meet with Hoop Dreams the last week of January to discuss schedules and future schedules. I will also reach out to other organizations and discuss future schedules. • Staffing, - All staff are hired. Staff schedules are ongoing. I have been scheduling one month at a time to help staff know when they are working. I have also tried to ensure each schedule is consistent. • Facility Sig,nag,e on Franklin Road - I have contacted ACHD in regards to the Homecourt sign on Franklin. I need to work with Signs Etc. to draft a 30"X30" sign to be installed on Franklin that meets all ACHD requirements. ACHD will install this sign at no cost. The next step is to determine what the sign needs to convey. • HVAC Issues - We are still working on getting access to the HVAC controls. Eric Jensen is working on this and has been working with IT to determine the best solution. • HVAC Services- All HVAC Units have been serviced and, to my understanding, running well. • Website Design - I have started to create a website for the Homecourt facility. I met with Renee White last week to discuss how she created the Christmas in Meridian website. Once I have developed the website, I will get approval through our department and IT. Parks lir Recreation Department Staff Reports - February 8, 2017 Page 4 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Recreation Coordinators' Report: JAKE GARRO, RENEE WHITE, Et TYLER ROBERDS 1. 2017 Winter Spring Classes - Jake is overseeing enrollment numbers of classes that are being taught through our department's activity guide. He is encouraging instructors to market their classes in a manner that will increase attendance for their classes. 2. 2017 McCall Winter Carnival , Friday, January 27 we took a great trip to the 2017 McCall Winter Carnival. Fifteen Active Seniors (55 years and older) took in the scenery of McCall and the ice sculptures that were on display around McCall. 3. 2017 Spring Break Day Camp - 2017 Spring Break Day Camp will take place March 27 - 31 at the Meridian Community Center. This camp is offered to children ages 6-11. Activities for Spring Break include Building Blocks of Idaho visiting us for a Lego craft, bowling at Meridian Lanes, Art Et Craft project offered by Young Rembrandts, and a field trip to Wings Planet Kid Indoor Playground. A job posting for our Spring Break Day Camp Counselor position was posted on Friday, January 27. 4. 2017 Summer Camps - Jake is working on finalizing the details for our Camp Mer -IDA -Moo Summer Day Camp, Outdoor Adventure Camp, and Let's Play Sports Camp. Details being finalized and confirmed are Friday field trips for Camp Mer -IDA -Moo, field trip transportation, shelter reservations for Tuesday field trips, daily field trips for Outdoor Adventure Camp, and field and shelter reservations for Let's Play Sports Camp. Camp Mer -IDA -Moo and Outdoor Adventure Camp will begin the week of June 12 and conclude the week of August 7. Let's Play Sport Camp will begin the week of June 12 and conclude the week of July 31. 5. 2017 Summer Activity Guide - A call for activity proposals will be sent out to instructors on Thursday, February 2. Our Summer Activity Guide will be released on Friday, April 14 with summer registration starting on Monday, April 17. Summer classes will begin on June 5. 6. Special Events in 2017 - We are still in the planning stages for 2017 special events. That includes an updated website (done), new sponsorship packet (done), and event improvements (continually in process). Renee's current focus is on the events noted below. Parks 8 Recreation Department Staff Reports - February 8, 2017 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 7. CableONE Movie Night in Meridian - In addition to CableONE, both full season sponsors—Saint Alphonsus and Mountain American Credit Union—are returning. Nightly sponsors are being contacted. The 2017 movie schedule has been selected. To view it, follow this link: www.meridiancityspeciatevents.or-g/2017- movie-schedule.htmi 8. Unplugged Ft Be Outside - We are still currently recruiting instructors for our Unplugged Et Be Outside event. This event features a week full of free activities which encourage youth and families to be physically active and try new activities. The Meridian Anti -Drug Coalition is a new partner, and sponsorship dollars will further our marketing and outreach. A grant was submitted to the Idaho Recreation Et Tourism "Be Outside Idaho." If secured, class participants will take home the equipment after learning how to use it. 9. Mayor's Youth Advisory's Council 2017 TAC Events: • February 17, 2017: Disney on Ice - Ice Skating Party; Ice World • February 27, 2017: Ignite Youth; Idaho Party Barn • March 7, 2017: Bouncing Social; Jump Time • March 14, 2017: Strike the Stigma - Suicide Awareness Event; Big Al's (proposed) • March 20, 2017: Mad City Money; Meridian City Hall • May 5, 2017: Cinco de Mayo; Location TBD • May 22, 2017: End -of -the -Year Party; Wahooz 10. Winter Volleyball League - There are 98 total teams for Winter Volleyball. All of the games which were canceled, due to snow storms, have been rescheduled. The regular season has been extended one week to accommodate for all of the changes. Tyler's goal is for the league and playoff to be completed by Spring Break (March 27th). Tyler continues to work on consistent flow of reschedule requests. Playoff brackets will start to come together around mid-February. 11. Winter Basketball - There are 37 Winter Basketball teams in the league. All canceled games have been rescheduled. This league should finish well before Spring Break. 12. Adult Sports Social - Tyler is working on creating a "Champ Night" celebration. At the conclusion of the tournaments, the first place teams will be invited to a local restaurant to collect their prizes. Teams can bring their families to this Parks & Recreation Department Staff Reports - February 8, 2017 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. event as well. The goal is to create a family -friendly celebration while generating revenue for local businesses. Currently, teams pick up prizes from the MPR office, or the Site Supervisor delivers the shirts to them during the next season of play. Teams will not be required to attend this event in order to receive their prizes. 13. Summer Fun Kickoff Fastpitch Tournament - Tyler is currently receiving feedback from previous teams to decide if this tournament should be a national qualifier or not. A national qualifier would promote more teams from out of town to come and play. Some local teams might not want to face the increased competition. 14. Other General Tasks for Tyler - • Developing the sports website. Trying to make it more user-friendly and appealing to the participants. • Training with ActiveNet to help with the increased shelter reservations beginning Feb. 1St • Working with HR to open part-time scorekeeping positions for the summer. Looking to hire four people. This position will start in early April. • Attending ASA state meetings and conferences. Learning how to run a successful tournament for the local community. • Begin accepting registrations for the Spring Softball League. • Begin ordering equipment for the upcoming leagues. Parks & Recreation Department Staff Reports - February 8, 2017 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.