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2016 11-10E IDIAN HISTORIC PRESERVATION COMMISSION MEETING Thursday, November 10, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll -call Attendance: Blaine Johnston, President Dawn Cronk Ella Kramer Josh Evarts Edward Landis Jacy Jones Councilman Ty Palmer, Ex -Officio 2. Adoption of the Agenda 3. Approval of the October 13, 2016 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. New Business a. Welcome New Commissioner: Edward Landis b. 2016 Annual Report Draft for City Council c. Meridian Library — Local Chronical Project d. Historic Preservation Month May 2017 Planning 7. Old Business a. Preservation Leadership Forum Group Membership b. Fiscal Year 2017 Certified Local Government Grant Follow Up c. Nominations to National Registry Meridian Historic Preservation Commission Meeting — November 10, 2016 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. d. Learning Opportunities: i. PastForward Virtual Programming Available ii. Idaho Heritage Conference September 20-23, 2017 (Boise) 8. Next Meeting: December 8, 2016 at 5:30 p.m. a. December Meeting will be in Meeting Room A due to Construction b. Discussion of Possible Meeting Topics 9. Adjourn Meridian Historic Preservation Commission Meeting — November 10, 2016 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CE I HISTORIC PRESERVATION ��W, t 0 AH t:_� COMMISSION MINUTES Thursday, November 10, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll -call Attendance: 5:30 PM o Blaine Johnston, President x Dawn Cronk X Ella Kramer x Josh Evarts, Interim Vice - President X Edward Landis o Jacy Jones x Councilman Ty Palmer, Ex -Officio Others in attendance: Hillary Bodnar, Arts & Culture Specialist; Lila Hill, Historical Society; Bill Nary, City Attorney 2. Adoption of the Agenda Motion to adopt the agenda by D. Cronk; second by E. Kramer -- all ayes -- motion carried. 3. Approval of the October 13, 2016 Meeting Minutes Motion to approve the minutes by D. Cronk; seconded by E. Landis -- all ayes — motion carried. 4. Approval of the Monthly Financial Statement Tabled 5. Historical Society and History Center Update by Lila Hill On file. 6. New Business a. Welcome New Commissioner: Edward Landis E, Landis introduced himself to the commission. He was born and raised in the area and moved back here a few years ago, works over at Gowen Field in the Air National Guard. There, he started up the Airman's Council again, so he has a bit of experience. Meridian Historic Preservation Commission Meeting Minutes— November 10, 2016 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. b. 2016 Annual Report Draft for City Council H. Bodnar can send a Word document to the commissioners for revisions c. Meridian Library — Local Chronical Project H. Bodnar invited the commissioners to take part in the beta app. She can send the PDF of the flier to commissioners. d. Historic Preservation Month May 2017 Planning - `7f This Property Could Talk" J. Evarts will have a couple different design drafts ready to present at December meeting. - Commissioners discussed the possibility of publishing a calendar to help raise funds for the Historical Society. D. Cronk suggested doing photo comparisons then/now. - E. Landis suggested the idea of printing and auctioning photos. Ed volunteered to take the lead on developing ideas. - J. Evarts noted that the walking tour app will be live, and suggested docent led walk from the Vault that teach people how to use the app and get groups of people walking around town. - D. Cronk was thinking of other cities that she has visited and some of the historic/ghost tours that she's been on. These always interest people; maybe can we do something kind of like this in Meridian? L. Hill said that she could take J. Evarts and D. Cronk on a tour and share some history with them that may be useful. 7. Old Business a. Preservation Leadership Forum Group Membership H. Bodnar informed the commission that their membership is active as of November 2016. b. Fiscal Year 2017 Certified Local Government Grant Follow Up The commission discussed and determined that a good use of grant funds would be to go toward the design and printing of the Walking Tour brochures (combining the two books). J. Evarts and Greg Walker, at Modern Printers, to meet to discuss printing cost of combining the two books in to one contiguous book (binding may change, due to number of pages). B. Johnston and J. Evarts will work together to write grant application/proposal for commission to review at December meeting. c. Nominations to National Registry No nominations brought forward. d. Learning Opportunities: i. PastForward Virtual Programming Available H. Bodnar will send link to the programming. Meridian Historic Preservation Commission Meeting Minutes— November 10, 2016 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. L-4 a ii. Idaho Heritage Conference September 20-23, 2017 (Boise) D. Cronk it would be advantageous for all of the commission to be there. H. Bodnar confirmed that she can write a save the date for the conference as a reminder for commissioners. Next Meeting: December 8, 2016 at 5:30 p.m. a. December Meeting will be in Meeting Room A due to Construction b. Discussion of Possible Meeting Topics - Update on Walking Tour app. - Walking tour sign design review. Adjourn Motion by D. Cronk; second by E. Landis to adjourn — all ayes —motion carried. Meeting adjourned at 6:22 PM (AUDIO RfZCOF�OING ON FI E OF THESE PROCEEDINGS) BLAINE-JOHNSTON M S ^°t. JAY bone- S, CITY ssnoDl el LERK IDENT 01 DI APPROVED Meridian Historic Preservation Commission Meeting Minutes— November 10, 2016 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. HPC — November 10, 2016 After a month of many visitors - due to the early voting across the hall — we have settled back into the usual number — none to 10 — Yesterday was a bit unusual — David & Betsy Hansen- both retired district school teachers came in with a photo that David had received from the MHS athletic director asking him to see it he could learn who the members of the 1917 championship basketball team were. Was he surprised when we had lots of information — This was the photo that we built our 2016 Historic Preservation month display around. A phone call was received from a descendant of Albert Neal — relative of Dr. Neal — whose mother had just passed away at 98 & he said there are a lot of early Meridian photos & would we be interested — I hope I contained my excitement enough to not scare him away! I told him that anything from or about early Meridian we were very interested in. We had the originator of the programs for the gifted students at MHS in looking for information she had previously pasted in a scrapbook & when she had removed the item on the reverse side of the original scrapbook it was torn. We had a possible new volunteer who goes back to the early Hudson family at our monthly meeting and a guest, Ed Biesley who was the mid -high band instructor when my youngest son was in his band. He just came in, identified himself & joined in. We have been entered in a Stanley Tools grant program that should we win out of the other twenty non-profit groups entered — the award would be $10,000 to be used for wooden display cases — not the metal type that we have. So if you get a plea to vote for this from Rich or myself - please pass it on to your Facebook list so we might get the most votes in & win! We voted to again participate in the city Christmas bazaar — we still have books & some duplicates — and other items that can be available for sale. And on a personal note — this was read to the assembled group. "the time has come for me to look at my "bucket list" and make some decisions. I have shared much about the history of Meridian in the past 26 + years. My typing seems to require more correction as the years pass! My responsibilities have changed and so I have made the decision to not provide the weekly historical article for the newspaper after 2016. The editor will receive an e-mail stating the same info before the end of this week. Questions? MEMORANDUM TO: Mayor Tammy de Weerd Council President Keith Bird Council Vice President Joe Borton Councilman Luke Cavener Councilwoman Genesis Milam Councilman Ty Palmer Councilwoman Anne Little Roberts FROM: Historic Preservation Commissioners • Blaine Johnston, President • Jacy Jones • Dawn Cronk • Josh Evarts, interim Vice President • Ella Kramer • Edward Landis Previous Commissioners Serving in 2016 • Robert Mortensen, former Vice President • Joely Walters DATE: December 1, 2016 SUBJECT: Annual Historic Preservation Commission 2016 Update The Historic Preservation Commission experienced a lot of change throughout the last year. One of the largest changes that HPC has addressed is the retirement of Dr. Frank Thomason from the commission. Frank has served on HPC for about 25 years, and in the midst of other changes in his life, stepping away from the commission this year made sense. Frank continues to be an advocate for history and collaboration between agencies in Meridian and we celebrate his humble service to our City. Fortunately, Frank's seat was filled by former City Clerk— and long time staff liaison for HPC — Jacy Jones. Jacy brings with her years of experience working with the Historic Preservation Commission, organizing and implementing both phases of the Historic Walking Tour, and a passion for preservation in her hometown. More change to our commission came when Commissioner Robert Mortensen chose to not re -apply for his seat, in order to allow him to focus on other major aspects of his life. Robert was an advocate for making history accessible to everyone and the commission hopes to follow through on many of the goals laid out by Robert. Edward Landis filled Robert's seat and shares a similar passion to maintain the heritage of Meridian and improve our future legacy. Commissioner Joely Walter's seat, which expired in August, was filled by Ella Kramer. Joely continues her education at a college in Arizona and Ella jumped in to HPC after writing their minutes during her summer internship with the City. Ella already has a number of ideas to share with HPC and we look forward to the great things that she can do on the commission. In April, Commissioner Josh Evarts hosted MAC's first public workshop: "A Value Model of Historic Preservation in Meridian." This workshop was well put together, but the commission determined that it needed greater advertising. The Meridian Downtown Business Association recommended a session like this right after work on a weeknight so that business owners could drop in after work. The following month, HPC hosted their annual Preservation Month event, but with a slight twist. The Historical Society graciously allowed HPC to show off many of their archived items from their storage in the basement. HPC also played Lila Hill's recorded presentation for "Settlers Make the Desert Bloom," so that she wouldn't have to present again in person. Having the recording takes a little pressure off of Lila while allowing us to still share her research with the community. Many visitors were especially interested in the maps at the archives night, and Lila was able to point out many people's homes and properties owned by well-known Meridian families. The commissioners and other City staff offered a lot of great ideas to make next year's Preservation Month stronger and improve turn out. In May, HPC also got permission from the Historical Society to run their "If This Property Could Talk" campaign again. This was a campaign that the Mayor reminded HPC about, and the whole commission was glad to run the campaign again and see the interest in the signs throughout our downtown. HPC has since discussed investing more in to "If This Property Could Talk" and would like to see downtown business owners get more involved to help in 2017. The commission plans to purchase a -frame signs and coroplast inserts that can be set out in front of businesses and taken in by business owners. This will give our businesses more ownership of the campaign and takes a little weight off of commissioners and the City's Arts & Culture Specialist to monitor and maintain the signs around town. HPC continued its partnership with West Ada School District (and Compass Charter) and MDC to support third grade field trips downtown. While HPC doesn't contribute much man -power or significant funding, we supported supplies for the volunteers who lead the tours at City Hall. Our other major partnership with West Ada is through our continued education courses for Meridian teachers. This year, West Ada took on a larger role and was able to work directly with other local resources and teachers to offer course registration and promotion through their online professional development portal. This allowed the course to have a greater reach, extending beyond third grade teachers alone. The Meridian History course supports local teachers' professional development. The course was taught by returning instructors Linda Belthoff and Amy Birch. The intention of the course is to provide resources, knowledge, and connections for our teachers to build their history curriculum. Below are a few comments from the teachers who took the course: "...There are so many things I can take away from this to use for my class, but really beyond that I expanded my own knowledge and appreciation in my community." "Thank you for teaching such a fun class and thank you to the City of Meridian for supporting it! I loved that even though it was geared more to 3rd grade teachers, it was still relevant to other grade level teachers. Thank you for putting so much thought into it to make it purposeful, relaxed, and fun. I am definitely going to encourage some of my colleagues to take it, too!" The class has motivated me and given direction as to how I can develop this history unit to be kid -friendly! I am developing the unit with the assistance of the materials you gave to us and from the information from Mrs. Hill. I will definitely be visiting the Meridian Historical Society and gathering more information to make the unit exciting for me and the kids." Many of our commissioners were able to get involved in continuing their own education and development as commissioners and advocates for Meridian. Commissioners have engaged with local organizations, taken webinars, and more. Some examples include Jacy Jones taking on a leading role for a local children's museum initiative, which is intended to focus on the history of Meridian; Dawn Cronk participating in the Heritage Homes tour offered by Preservation Idaho; and last, but certainly not least, Blaine Johnston was able to attend the national preservation conference, PastForward, in Houston this Fall. One of the most humorous ways that HPC has gotten involved took place this summer, when Blaine and Josh were able to borrow the historic tandem bike from the Historical Society and participate in the Dairy Days parade representing HPC. This bike took home third place in the vintage vehicles division, an award that was later presented to the Historical Society. HPC looks forward to more local opportunities to continue our development as a commission so that we can better serve Meridian and preserve our history. Another big way that we are moving forward to better serve Meridian is by developing a digital component to the Walking Tour through TourBuddy. This is a free app that uses geo-location and additional platforms for linking diverse content which will make the Walking Tour easier for users looking for a bolstered walking tour experience. HPC has partnered with Nic Herman, Cole Valley Christian senior class president, to develop and add content to the app before it is piloted. unBound agreed to help support content development and to check out iPads to downtown history walkers so that everyone can access and use the app. We have felt a lot of support from both City departments and outside organizations this year. We are grateful to all of those who work with us and share our vision to preserve our history. This year Brian McClure, from Planning helped us map our historic sites inventory on GIS. Many of these points are outdated, but HPC has requested that Human Resources place a youth work life skills intern specifically for HPC projects like reviewing this inventory, collecting data, and building a more robust database for us to input in our GIS system that can be accessed by City users and eventually converted in to a public access map document. It is with support from the City, informal community groups and individuals, and formal organizations that help us reach a broader audience, promote our history, and advocate to preserve our legacy as a community. Thank you for your support of the Historic Preservation Commission! THE LOCAL CHRONICLE PROJECT Calling all students, historians, educators, and local residents! Please join us in collectively recording our town's history (people, places, events, and achievements) by adding your photos to the Meridian, Idaho chronicle. r CHRONICLE is a new and free collaborative photo -sharing platform that empowers people to collectively record history. Photos are added to an interactive timeline creating a unique photo record and resource. The Meridian, Idaho chronicle is moderated by unBound of the Meridian Library and will be featured during Chronicle's official launch this fall! Stay tuned for a chronicling event coming in November! Chronicle meridian library district • Idaho .State Historical S O C I E T Y C.L. "Butch" Otter Governor of Idaho Janet Gallimore Executive Director Administration 2205 Old Penitentiary Road Boise, Idaho 83712-8250 Office: (208) 334-2682 Fax: (208) 334-2774 Membership and Fund Development 2205 Old Penitentiary Road Boise, Idaho 83712.8250 Office: (208) 514-2310 Fax: (208) 334-277.1 I ILstorieal Museum and Lclucation Programs 610 North Julia Dads Drne Boise, Idaho 83702-7695 Office: (208) 334-2120 Fax: (208) 334-4059 State I Histone Preservation Office and Historic Sites Archeological Survey of Idaho 210 blain Street Boise, Idaho 83702-7264 Office: (208) 334-3861 Fax: (208) 334-2775 Statewide Sites. • Franklin Historic Site Pierce Courthouse Rock Creek Station and • Stricker I Iomesite Old Penitentiary 2445 Old Penitentiary Road Boise, Idaho 83712-8254 Office: (208) 334-2844 Fax: (208) 334-3225 Idaho State Archives 2205 Old Penitentiary Road Boise, Idaho 83712-8250 Office; (208) 334-2620 Fax: (208) 334-2626 North Idaho Office 112 West 4th Street, Suite #7 Moscow, Idaho 83843 Office; (208) 882-1540 Fax: (208) 8811763 Historical Soeiet)is an Equal Opportunity Employer IDAHO CERTIFIED LOCAL GOVERNMENT GRANT PROGRAM FY17 CALL FOR APPLICATIONS 30 September 2016 Dear Idaho Certified Local Governments, The Idaho State Historic Preservation Office (SHPO) is pleased to announce that we are now accepting Certified Local Government (CLG) Grant applications for FY171 We expect federal funds available for FY17 will remain level, which means we expect a total of just over $70,000 to be available for CLG Grants. This represents 10% of the total funds available to Idaho for historic preservation from the National Park Service and the Department of the Interior. Instructions for submitting an application are in the Idaho Cedified Local Governnnent Grand Manual, available on-line at the web site of the Idaho State Historical Society: www. his torrv.idahogov. The handbook contains examples of acceptable projects and the allocation formula for distribution of funds. SHPO staff are available to assist with any aspect of the application process. As a reminder, beginning with FY17, the Idaho Certified Local Government Grants will be reviewed on a competitive basis. This means that communities will no longer be guaranteed funding, and it is important that CLGs carefully plan out their proposed projects and submit a strong application. Please refer to the CLG Grant Manual for more details on how the CLG Grant applications will be scored by SHPO. For FY17, the Idaho CLG Grant program will prioritize funding projects in the following areas: Survey; Historic Preservation Planning; and Commission Education, with a specific focus on attending the 2017 Idaho Heritage Conference. Communities can still submit project proposals in other areas; however, SHPO would strongly encourage CLGs to keep these three (3) priority areas in mind as they develop their proposals. Additionally, CLGs should refer the new Idaho State Historic Preservation Plan's Goals and Objectives (attached to this call) as projects are planned. The anticipated schedule for the Idaho CLG Grant program for FY17 is as follows: September 30, 2016 Call for Applications Released December 30, 2016 Applications Due Mid -February 2017 Awards Announced March 2017 Contacts mailed to CLGs June 1, 2017 Project Start Date* November 1, 2017 Interim Reports Due May 31, 2018 Project Completion and Publication Drafts Due June — August 2018 Review and Revision Period September 3, 2018 Final Products and Reimbursement Request Due The June 1" Project Start date is dependent on SHPO receiving its notice of funding from the National Park Service and this date may change on any given year; CLGs will be notified of any such changes by the CLG Coordinator. Completed applications must be received b�- SHPO no later than the end of business on December 30, 2016- Applications will also be accepted via email, provided they are received not later than end of business on December 30, 2016. Applications must be signed by the City Mayor/County Commission; however, they may the application sign digitally if desired. If you need any assistance, or would like to discuss potential projects call please call me as soon as possible at (208; 488-7471 or email me at pete.lorange ciishs.idaho.goi . I am happy to help in any way I can. Sincerely, Pete L'Orange Historic Preservation Planner/CLG Coordinator Idaho State Historical Society State Historic Preservation Office 210 Main Street, Boise, ID, 83702 (208) 488-7471 Enclosures: FY1- Grant Application form Idaho CLG Program Handbook Idaho CLG Grant Manual Idaho Historic Preservation Plan Goals and Objectives