2016 12-08Meridian I Commission
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
REGULAR MEETING m AGENDA
Thursday, December 8, 2016, 3:30 p.m.
Meeting Room A — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho
1. Roll call:
Stephanie Barnes
Michelle Glaze
Mary Jensen, Chair
Leslie Mauldin, Vice Chair
Taylor Farmer
2. Adoption of the agenda
Gretchen Caserotti
Ellen DeAngelis
Claudia Weathermon Tester
Bonnie Zahn Griffith
Genesis Milam, ex -officio
3. Approval of November 10, 2016 regular meeting minutes
4. New business
a. Treasure Valley Youth Theater 2017 Productions
b. Heroes Park Identities Request for Proposals Recommendation
c. MAPS Planning Outline for Review
d. 2017 Northwest Public Art Colleagues Conference — February 2-4, 2017
e. December 2016 Student Exhibition
S. Old business
a. Meridian Writes — Meridian Library District program
b. 2016 Holiday Card Signing
c. Commission Structure and 2017 Planning
(1) Confirm Commission Liaison Positions 2017
(2) Chair and Vice Chair Elections in January
MERIDIAN ARTS COMMISSION AGENDA 9 DECEMBER 8, 2016 • PAGE 1
6. Reports, presentations, subcommittee reports, staff reports
a. Approval of Monthly Financial Report
b. Initial Point Gallery Report
a. Admin Report
8. Next meeting
9. Adjourn
NEXT REGULAR MEETING: Thursday, January 12, 2017, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
MERIDIAN ARTS COMMISSION AGENDA • DECEMBER 8, 20 1 6 • PAGE 2
Meridian 1 Commission
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
REGULAR MEETING • MINUTES
Thursday, December 8, 2016, 3:30 p.m.
Meeting Room A — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho
1. Roll call: 3:34 p.m.
x Stephanie Barnes x Gretchen Caserotti
X Michelle Glaze x Ellen DeAngelis
X Mary Jensen, Chair o Claudia Weathermon Tester
X Leslie Mauldin, Vice Chair x Bonnie Zahn Griffith
o Taylor Farmer x Genesis Milam, ex -officio
2. Adoption of the agenda
Motion by Leslie to adopt the agenda as written, second by Stephanie — all ayes — motion carried.
3. Approval of November 10, 2016 regular meeting minutes
Motion by Leslie to approve minutes as written, second by Ellen — all ayes — motion carried.
4. New business
a. Treasure Valley Youth Theater 2017 Productions
Autumn Kersey presented TVYT's 2017 Production Proposal. Requested $6,000 to support the
four productions outlined in the proposal; "The Lion King jr.," "Harriet the Spy," "Harriet the
Spy," and "8 in 48." Motion by Leslie, second by Ellen to accept the Treasure Valley Youth
Theater's proposal for $6k to support their annual theater season — all ayes — motion carried.
b. Park Identity at Heroes Park Request for Proposals Recommendation
Motion by Leslie, second by Ellen to accept the panelist feedback and scores and recommend
Ken McCall's `journey of Heroes" for fabrication and installation at Heroes Park — all ayes —
motion carried.
c. MAPS Planning Outline for Review
Mary presented the subcommittee project outline. Motion by Stephanie; second by Ellen to add
these projects to the current strategic plan by amendment — all ayes — motion carried.
d. 2017 Northwest Public Art Colleagues Conference — February 2-4, 2017
Ellen said that conferences like this, in culturally diverse and art -centered cities, could be a great
experience for MAC. Mary agreed, but said that she doesn't think that this conference, this year
is the best fit and use of funds. Leslie suggested MAC invite someone in to discuss the impact of
arts on businesses, Stewart Weiser (Boise City Arts Commission). He would also be a great
MERIDIAN ARTS COMMISSION MINUTES 9 DECEMBER 8, 2016 9 PAGE I
person to have before City Council. Gretchen asked about professional development for Hillary.
Mary said that we haven't seen anything come up yet that seems like a great fit but that we
can keep looking.
e. December 2016 Student Exhibition
S. Old business
a. Meridian Writes — Meridian Library District program
b. 2016 Holiday Card Signing
c. Commission Structure and 2017 Planning
(1) Confirm Commission Liaison Positions 2017
(2) Chair and Vice Chair Elections in January
6. Reports, presentations, subcommittee reports, staff reports
a. Approval of Monthly Financial Report
Monthly financial report review and changes noted.
b. Initial Point Gallery Report
a, Admin Report
Attached.
8. Next meeting
9. Adjourn
Motion by Leslie, second by Ellen to adjourn — all ayes --motion carried.
Meeting adjourned at 4:35 pm
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
APPROVED
MARY JEN-
-
ATTEST.AILUA" 4, Q'4
C. JAY COLES, CITY CLERK
/ 121Z217
DATE APPROVED
Com- _
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NExT REGULAR MEETING: Thursday, January 12, 2017, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
MERIDIAN ARTS COMMISSION MINUTES • DECEMBER 8, 2016 9 PAGE 2
P.O. Box 9144 Boise, ID * 208.287.8828 * TVYouthTheater.org
In 2017, Treasure Valley Children’s Theater, LLC and Treasure
Valley YOUTH Theater, Inc. - a 501c3 nonprofit - will become one
nonprofit theater company doing business as Treasure Valley
Children’s Theater.
Both companies share a vision to empower youth through
performing arts. This merger amplifies that vision
and strengthens both the quality and quantity of work we produce
- as our Season 5 plans demonstrate - AND creates an outstanding
opportunity for our community!
Will MAC join us for a 5th season and help us change the world
one theater kid at a time?
Meridian Arts Commission Season 2017 Proposal
We have BIG plans for 2017 including bringing back the “8 in 48 Idaho” Short Play Festival, launching two
tours with our adult acting company, producing a combined adult and youth company holiday production, and
our largest youth theater undertaking yet, “The Lion King, Jr.”!
We are asking the Meridian Arts Commission to consider supporting four leadership-through-performing arts
programs in 2017 for a total of $6,000.
•“The Lion King, Jr.” March 18 at Mountain View High School Auditorium and March 31 & April 1 at the Nampa
Civic Center with a cast of 50 youth in 4th to 9th grade plus 6 teen mentors ages 15-18. BONUS! Youth have the
opportunity to travel to Salt Lake City to see Broadway on Tour’s “The Lion King” over Spring Break;
•“Harriet the Spy” our first nonmusical production planned for June at Cole Valley Christian High School, with a
cast of 25 youth ages 8-18 years old;
•“HONK, Jr.” late summer at the Scentsy Commons outdoor theater with a cast of 30 ages 8-16 years old.
•“8 in 48 Idaho” Short Play Festival Sept. 8-9 at (tentative) Meridian Methodist Church of the Warm Heart
featuring original, 10 minute plays written for young audiences and starring up to 50 area youth and adult actors.
As Producer, MAC’s obligations would extend to the negotiation of performance space rental fees, if
necessary. Additionally, MAC may be asked to assist with marketing efforts through established channel of
contacts.
MAC will receive recognition as Producer for all four productions including:
•Top billing in all marketing of the programs
•Mention from the stage at all performances
•Opportunity to distribute information to performance attendees
•Full page, color ad in the play bill for each production
•Logo/link in e-newsletters
•Logo/link on online ticketing and program webpage
•Mentions on Facebook & Twitter
•Reserved VIP seating for 10 guests at any of the performances
Thank you for your consideration!
V17 MAPS Ordinance Funds
unds Estimated $45,6!
unds Rolled Over from Previous Year $421!
otal
$87,8;
Istribution of Funds
5 7% Traffic Box Art
$5,0(
94.8% Heroes Park Identity Public Art Installations $74,51
95% Public Art Reserve/Savings SB 3:
Revitalization, Community Traffic boxes throughout the city Via Traffic Box Art Repository and West
Box Art (Per Action Plan) FY17 expression/dialogue, provide an opportunity for Ada's "Framed' art show. Five boxes to be
Beautification of public areas utilitarian art wrapped with MAPS fu. -ids.
Sense of place, Revitalization, Heroes Park lacks Identify in artwork should be relevant to the Identity of
�orhoad Park Heroes Park FY17 Community expression/dialogue, g "Heroes," projects Include possible
Beautification ofareas ublic features, that make it
p entryway features, fence Improvements
VSB MAPS Ordinance Funds
snds Estimated $45,71
unds Rolled Over from Previous Year (Estimated] _ S8,3;
otal
- _$54,01
Distribution of Funds
Revitalization, Community
Traffic boxes throughout the city Via Traffic Box Art Repository and West
-
9.3% Trafflc Box Art--
provide an opportunity for
Ada's "Framed" art show Five boxes to be
$5,000
$5,000
740% Mural Campalgn
utllitarlan art
wrapped with MAPS funds.
$40,000
16 7% Public Art Reserve/Savings
-..--$9030
Pathways lack Identifying
Iconic, creative, Interactive features along
$9
Community expression/dialogue,
s t
featurehat make them more
pathway
$45,000
Opportunity Location
Thinint MAPS Goal
Current Condition
Pro posed Artwork
Est, Bu et
Revitalization, Community
Traffic boxes throughout the city
Via Traffic Box Art Repository and West
_
.Traffic Box Art (Per Acton Plan)
FY18 expression/dia!ogue,
provide an opportun'ty for
Ada's "Framed" art show- Five boxes to be
$5,000
Beautification of publk areas
utllotarlan art
wrapped with MAPS funds
Murals T30
se of lace, Communl
SenP ty
Many
y public properties in
Contemporary murals, throughout town,
FY18
ex
Merldlan lack character, identity
could help establish Meridian as a place for
$40,L'co
artists and add visual Identity
Estimated enses
_
000
:45,$9,f130
Estimated Roil Over
119 MAPS Ordinance Funds
mds Estimated $45,7!
snds Rolled Over from Previous Year (Estimated) $9,0:
stat
$54,71
istribution of Funds - -- -
9% Traffic Box Art
$5,0(
82% Pathways Art Installations
$45,0(
9% Public Art Reserve/Savings $4,71
MAPS Goals for Public Art
Economic development
Revitalization
Tourism
Sense of place
Community expression/dialogue
M autifrcation of public areas
En hance quality of I-fe
MAPS Requirements
Tangible
Visible
Public
Within City umfts
strategic Plan
Install 25 traffic box wraps by FY19
Install 2 pieces of artwork In parks by FY19
Install i majorpublk art piece In downtown Merldlan
A ural
Actual
Revitalization, Community
Traffic boxes throughout the city Via Traffic Box Art Repository and West
Traffic Box Art (Per Action Plan) FY38
expression/dialogue,
provide an opportunity for
Ada's "Framed" art show Five boxes to be
$5,000
Beautification of public areas
utllitarlan art
wrapped with MAPS funds.
Pathways Bud Porter Pathway,
Beautification of public areas,
Pathways lack Identifying
Iconic, creative, Interactive features along
FY19
or TBD
Community expression/dialogue,
s t
featurehat make them more
pathway
$45,000
MAPS Goals for Public Art
Economic development
Revitalization
Tourism
Sense of place
Community expression/dialogue
M autifrcation of public areas
En hance quality of I-fe
MAPS Requirements
Tangible
Visible
Public
Within City umfts
strategic Plan
Install 25 traffic box wraps by FY19
Install 2 pieces of artwork In parks by FY19
Install i majorpublk art piece In downtown Merldlan
A ural
Actual
Meridian Commission
FY2017 Budget to Actual Comparison
As of Dec 5, 2016
REVENUES
Donations/Sponsorships
Concerts on Broadway
Initial Point Gallery
Traffic Box Wraps
TOTALREVENUE
EXPENSES
Youth Focused
Treasure Valley Children's Theater
Student Art Award (W.A. School Dist.)
Meridian Symphony Young Artist Award
Other Initiatives
Initial Point Gallery
Concerts on Broadway
Other Expenses
Dairy Days Art Show
Meridian Art Week
*May include training, conferences,
mailings, supplies, outreach, marketing,
promotions, printing, etc.
Total YTD Budget
Budget Actual Remaining
$ 10,000.00 $ $ 10,000.00
$ 5,000.00 $ $ 5,000.00
$
15,000.00
$
- $
15,000.00
$
6,000.00
$
$
6,000.00
$
150.00
$
$
150.00
$
300.00
$
- $
300.00
$ 1,650.00 130.81 $ 1,519.19
$ 9,000.00 $ - $ 9,000.00
$ 1,350.00 $ 2.79 $ 1,347.21
SUBTOTAL
$
18,450.00
$
133.60 $
18,316.40
PUBLIC ART PROJECTS
MAPS - Traffic Box Wraps (carry forward)
$
8,051.04
$
1,238.00 $
8,051.04
MAPS - Traffic Box Wraps
$
5,000.00
$
- $
3,762.00
MAPS - Public Art/Signage in Parks (carry forwa
$
40,000.00
$
- $
40,000.00
MAPS - Public Art/Signage in Parks
$
45,655.00
$
- $
45,655.00
TOTAL PUBLIC ART PROJECTS
$
98,706.04
$
1,238.00 $
97,468.04
TOTAL EXPENSES $ 117,156.04 $ 1,371.60 $ 115,784.44
Other Public Art Projects
12/6/2016 1 of 1 FY17 Summary
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Meridian 1 Commission
DECEMBER • STAFF REPORT
Thursday, December 8, 2016 • 3:30 p.m.
City Council Chambers — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho
Traffic Box Art
• All approved boxes wrapped!
Public Art Projects Updates
• C.J. Rench — "Natives"
o Signage order placed.
• Park Identities at Heroes Park RFP
c, Presentations were held 12/7/2016 at City Hall
Initial Point Gallery
• Current exhibit: Kathleen Englund and Harold Ink
Exhibit was extended to December 16 to allow more time for student exhibition
to get organized and planned appropriately
• Next exhibit: "Small Schools' Voices" (High School Student Exhibit)
* Install scheduled for Friday, December 16
o Reception Tuesday, December 20 from 4:30-6:30 p.m.
• 2017 Exhibitions
* Bonnie and I have sat down and determined a schedule; we've invited many
artists to help supplement the other works in the gallery. Schedule attached.
■ Agreements still need to be approved by City Council.
* I am asking all commissioners to sign up to host the gallery at least
once in 2017, sign-up sheet will be passed around and forwarded to
commissioners once complete.
Meridian Commission
2017 INITIAL POINT GALLERY SERIES
MonthReception
Remove
Small School's Voices: Artists from
JANUARY
Cole Valley Christian HS, Compass
12/16/2016
12/20/2016
2/2/2017
2/3/2017
Charter HS, £t Renaissance HS
Tim Allen
FEBRUARY
Paula Ryan
2/3/2017
2/7/2017
3/2/2017
3/3/2017
Megan Sharratt
MARCH
Cyndy Lounsbury
Sherri Stehle
Cindy Gillett
3/3/2017
3/7/2017
3/30/2017
3/31/2017
APRIL
Christina Karras David Knoecklein
3/31/2017
4/4/2017
4/27/2017
4/28/2017
Louise Levergneux
The 4 C's:
Joyce Green
MAY
Naomi Elton
4/28/2017
5/2/2017
6/1/2017
6/2/2017
Carol Smith
Jane Wilson
JUNE
Dyan Ferren
Kim Lock
6/2/2017
6/6/2017
6/29/2017
6/30/2017
LauriBorer
JULY
Josephine Forrester
6/30/2017
7/11/2017
7/27/2017
7/28/2017
Terri Thickson
9/1/2017
AUGUST
Carol Johansen
Genie Sue Weppner
7/28/2017
9/1/2017
9/29/2017
8/1/2017
9/5/2017
10/3/2017
8/31/2017
SEPTEMBER
Jessica Tookey
Edie Martin
9/28/2017
11/2/2017
9/29/2017
11/3/2017
OCTOBER
Plein Air Painters of Idaho
Betty Hayzlett
NOVEMBER
Ben ft Celina Innocent
Erin Pietsch
11/3/2017
11/14/2017
11/30/2017
12/1/2017
DECEMBER
Joni Frey
Idaho Gourd Society
12/1/2017
12/5/2017
1/4/2018
1/5/2018