Joint Use of Sports Facilities with Western Ada School DistrictMEMORANDUM OF AGREEMENT
FOR JOINT USE OF SPORTS FACILITIES
This MEMORANDUM OF AGREEMENT FOR JOINT USE OF SPORTS
FACILITIES ("MOA") is made this 2.1_ day of & -rj , 2017 ("Effective Date"), by and
between the City of Meridian, a municipal corporation organlz d under the laws of the State of
Idaho ("City"), and West Ada School District, a school district organized under the laws of the State
of Idaho ("District").
WHEREAS, the parties hereto are mutually interested in encouraging and supporting
athletic programs for students and community members and recognize that through cooperation,
publicly -held facilities can be used to meet broader community needs for education and recreation
than either party can provide separately; and
WHEREAS, District's Policy no. 1003.10, "Use of School Facilities" states, among other
things, that "City recreation programs shall pay fees as established by a separate Memorandum of
MOA";
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the recitals above, which are
incorporated herein, City and District agree as follows.
I. JOINT USE OF DISTRICT FACILITIES.
A. Priority Gyms defined. As used herein, "Priority Gyms" shall mean the specifically
enumerated gymnasiums within District facilities that are designated by this MOA for City
priority use. Gymnasiums designated as "Priority Gyms" are:
1, Heritage Middle School Practice and Main Gym's, 4990 North Meridian Road, Meridian,
Idaho;
2. Paramount Elementary School Gym, 550 West Producer Drive, Meridian, Idaho; and
3. Meridian Middle School Wes Lowe Gym, 1507 West 8th Street, Meridian, Idaho.
4. Meridian Academy Gym, 2311 E Lanark St, Meridian, Idaho.
5. Willow Creek Elementary School Gym, 6195 N Long Lake Way, Meridian, Idaho.
6. Victory Middle School Gym, 920 W, Kodiak Drive, Meridian, Idaho.
B. City's rights and obligations regarding Priority Gyms.
1. School first priority use. At all times school activities shall have first priority for usage.
2. City next priority use. During the school year, Monday through Friday, between the
conclusion of school activities (i.e., approximately 6:00 p.m,) and 11:00 p.m., City shall be
entitled to the first right of use among non -District groups of the Priority Gyms for adult
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athleticprogrammingincludingpracticesessionsgamesclassescampsandrelatedpreparatoryactivitiesunderthetermssetforthinthisMOADuringThanksgivingbreakandChristmasbreakCitysusagemaybelimitedduetomaintenancecleaningandorreducedutilitysettings3AsneededuseDuringtheschoolyearonanasneededbasisCitymayrequestuseofotheravailableDistrictgymnasiumsforadultathleticprogrammingincludingpracticesessionsgamesclassescampsandrelatedpreparatoryactivitiesunderthetermsandconsiderationsetforthinthisMOA4feeswaivedPursuanttotheInteragencyGovernmentalAgreementforWaiverofCostsandFeesexecutedbyDistrictandCitycontemporaneouslyherewithfeesrelatedtouseofthefacilitiesenumeratedhereinshallbewaived5FacilityaccessCityshallassignpersonneltounlockDistrictfacilitiesforCityscheduledusessetupequipmenttakedownequipmentensurethatallpersonshavelefttheDistrictfacilityandlockthefacility6CompliancewithDistrictpoliciesCityshallexercisebesteffortstoseethatanyandalluseofschoolfacilitiesscheduledorauthorizedbyCityisincompliancewithDistrictspolicieswhichshallspecificallyandwithoutlimitationincludethefollowingaUseandorpossessionofalcoholandoranycontrolledsubstanceisprohibitedbUseandorpossessionofallformsoftobaccoisprohibitedcOtherthanasspecificallysetforthinthisMOACityshallnotscheduleorauthorizeanyuseofDistrictfacilitieswithoutpriorapprovalofDistrictanddAllactivitiesscheduledandorauthorizedbyCityshallbeappropriateandshallbeinaccordancewiththebestinterestsoftheDistrictanditsstudentsandpatrons7DistrictsrightsandobligationsregardingDistrictfacilitiesaStopplayAnydulyauthorizedagentoremployeeofDistrictmaystopscheduleduseofDistrictfacilitiesincludingplayinprogressatanytimewheresuchactioniswarrantedduetofloororotherconditionsorcoachplayerorspectatorconductbNotificationofclosureDistrictshallprovidethirty30daysnoticetoCitywhenaPriorityGymorotherDistrictfacilityreservedbyCitywillbeclosedforanyreasonincludingroutineorscheduledmaintenanceorrepairexceptthatthisprovisionshallapplyneithertoactsofGodnortoemergencymaintenanceorrepairsnecessarytopreservehealthorsafetyIIGENERALPROVISIONSADaytodaycommunicationsCommunicationbetweenDistrictandCityregardingdaytodaymattersegissuesrelatedtouseschedulingandmaintenanceofPriorityGymsshalloccurinpersonorviaemailfacsimileortelephoneCityshallprovideDistrictthenameemailaddressandtelephonenumberofspecificCitypersonnelCityContactwhoshallserveastheliaisonbetweenCityandDistrictforallsuchmattersandDistrictshallprovideCitythenameemailaddressandtelephonenumberofspecificDistrictpersonnelDistrictContactwhoshallserveastheliaisonbetweenDistrictandCityforallsuchmattersMOAWITHWESTADASCHOOLDISTRICTFORJOINTUSEOfSPORTSFACILITIESPAGE2Of4
BAllothernoticeAllothernoticesrequiredtobegivenbyeitherofthepartiesheretoshallbeinwritingandbedeemedcommunicatedwhensentviaelectronicmailemailpersonallyservedormailedviaUnitedStatesmailtothefollowingpersonnelandaddressSteveSiddowayJosephEYochumParksandRecreationDeptDirectorAssistantSuperintendentOperationsCityofMeridianWestAdaSchoolDistrict33EIdahoAvenue1303ECentralDriveMeridianIdaho3642MeridianIdaho83642ssiddoway@meridiancityorgyochumjoe@westadaorgEitherpartymaychangeitsauthorizedrepresentativeandoraddressforthepurposeofthisparagraphbygivingwrittennoticeofsuchchangetotheotherpartyinthemannerhereinprovidedCSeasonalreviewTheDistrictContactandtheCityContactshalluponeitherContactsrequestmeetannuallytoreviewtheseasonaddressanyproblemswhichmayhavearisenanddiscussimprovementsregardingthepartiesjointuseofPriorityGymsDConflictresolutionIfeitherpartybelievesthattheotherpartyisnotfulfillingitsobligationsasestablishedbythisMOAthecomplainingpartyshallgivewrittennoticeofitscomplainttotheotherpartyThepartyreceivingthecomplaintshallwithinfifteen15calendardayscorrectthesituationandconfirmthecorrectioninwritingorrejectthecomplaintexplainingthemitigatingcircumstancesandwhyaremedycannotbeachievedEAssignmentCityshallnotassignorsubletalloranyportionofCitysinterestinthisMOAoranyprivilegeorrighthereundereithervoluntarilyorinvoluntarilywithoutthepriorwrittenconsentofDistrictDistrictshallnotassignorsubletalloranyportionofDistrictsinterestinthisMOAoranyprivilegeorrighthereundereithervoluntarilyorinvoluntarilywithoutthepriorwrittenconsentofCityThisMOAandeachandallofthetermsandconditionshereofshallapplytoandarebindingupontherespectiveorganizationslegalrepresentativesuccessorsandassignsofthepartiesFIndemnificationOnoraboutJanuary272015CityandDistrictenteredintoaHoldHarmlessandIndemnityAgreementsuchagreementisincorporatedhereinbyreferenceasthoughsetforthfullyhereinGTermofMOAThisMOAshallbecomeeffectiveasoftheEffectiveDateuponexecutionbybothpartiesandshallexpireonSeptember302026unlessearlierterminatedorextendedinthemannerassetforthinthisMOAIfthepartiestothisMOAfailtomutuallyextendthisMOAandneitherhasterminatedtheMOAthetermofthisMOAorsuchothertermsasthepartieshaveagreeduponinwritingshallberenewedautomaticallyforoneyearperiodsthereafterunlessterminatedbyeitherpartyinthemannerprovidedinthisMOAHGroundsforterminationGroundsforterminationofthisMOAshallincludebutshallnotbelimitedto1AnactoromissionbyeitherpartywhichbreachesanytermofthisMOA2AnactofnatureorotherunforeseeableeventwhichprecludesormakesimpossibletheperformanceofthetermsofthisMOAbyeitherpartyMOAWITHWESTADASCHOOLDISTRICTFORJOINTUSEOFSPORTSFACILITIESPAGE3OF4
3. A change in circumstances that renders the performance by either party a detriment to the
public health, safety, or welfare.
I. Termination process. Either party may terminate this MOA by providing sixty (60) days
advance written notice of intention to terminate.
J. Construction and severability. If any part of this MOA is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this MOA so long
as the remainder of the MOA is reasonably capable of completion.
K. Entire agreement. This MOA contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. This MOA is intended to supersede the previous
Memorandum of Agreement for Joint Use of Sports Facilities" entered into the Parties on
November 9, 2010.
L. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of
this MOA shall not constitute a waiver or relinquishment of any party's right to thereafter
enforce such term, and any right or remedy hereunder may be asserted at any time after the
governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement.
M. Applicable law. This MOA shall be governed by and construed and enforced in accordance
with the laws of the State of Idaho.
N. Approval required. This MOA shall not become effective or binding until approved by the
duly authorized entities of both City and District. The parties signatory hereto represent and
warrant that each is duly authorized to bind, respectively, City and District to this MOA in all
respects.
IN WITNESS WHEREOF, the parties shall cause this MOA to be executed by their duly
authorized officers to be effective as of the day and year first above written.
WEST ADA SCHOOL DISTRICT:
BY: NANA Ala
Dr. M y Ann Ranells, Superintendent
CITY OF MERIDIAN:
BY:
Tammye eerd
Mayor
Attest;
Jay Col
City Clerk
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