2017-01-10Meridian City Council Meeting Agenda Tuesday, January 10, 2017 – Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
1.
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, January 10, 2017 at 3:00 PM
1. Roll-Call Attendance
X Anne Little Roberts X Joe Borton (Left @ 4:32pm)
X Ty Palmer X Keith Bird
__X___ Genesis Milam __X___ Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted as amended
4. Consent Agenda Approved
A. Approve Minutes of December 20, 2016 City Council Regular Meeting
B. Development Agreement for Citadel Storage at Ten Mile (H-2016-0114) with
Donald G. Hart located at 4015 N. Ten Mile Road in the NE 1/4 of Section 34,
Township 4N, Range 1W
C. Development Agreement for Kyle Enzler for Maddyn Village (H-2016-0075)
located at 2975 and 3001 N. Meridian Road, in the NE 1/4 of Section 1,
Township 3N, Range 1W
D. Third Addendum to the Development Agreement for Paramount Director (H-
2016-0104) with Brighton Development, Inc. located at the southwest
corner of W. Chinden Blvd. and N. Meridian Road, in the northeast ¼ of
Section 25, Township 4 North, Range 1 West. In accordance with original
DA agreement (Instrument#1031317116) and the Addendum to DA
Agreement (Instrument#113083665) and the Second Addendum to DA
Agreement (Instrument#2016-005060)
E. Approval of Award of Bid and Agreement to POST DRILLING for the “Well
32 Production Well - Construction” project for a Not-To-Exceed amount of
$412,975.00
F. Approval of purchase of InfoMaster Software and Services from Innovyze
for a Not-To-Exceed amount of $59,500.00 and authorize the Purchasing
CITY COUNCIL AMENDED
WORKSHOP MEETING AGENDA
Meridian City Council Meeting Agenda Tuesday, January 10, 2017 – Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
Manager to sign Purchase Order #17-0145 for the Not-to-Exceed amount of
$59,500.00
5. Items Moved From the Consent Agenda None
6. Community Items/Presentations
A. Amended onto the agenda: Update to Council on Response to Snow Event
B. Amended onto the agenda: Resolution No. 17-1192: A Resolution Ratifying
a Declaration of Local Disaster Emergency; Authorizing the Continuance of
the Local Disaster Emergency Declaration and its Terms for a Period of
Thirty (30) Days; Authorizing the Immediate Expenditure of Public Money to
Safeguard Life, Health and Property; and Providing an Effective Date.
Approved
C. Idaho Transportation Department: Access at Village Drive and Eagle Road
Update
D. Park Identity at Heroes Park Public Art Recommendation
Approved
7. Department Reports
A. Public Works Department: Annual Department Report
B. Police Department: Crime Prevention Update
C. Community Development Department: All Things Transportation - Update
on Roads, Transit and Traffic Related Projects
D. Parks and Recreation Department: Park Shelter Pricing Update
E. Clerk’s Office: Presentation of Proposed Resolution to Destroy Certain
Semi-Permanent and Temporary Records of the City of Meridian
F. Resolution No. 17-1193: A Resolution of the Mayor and the City Council of
the City of Meridian Authorizing the City Clerk to Destroy Certain Semi -
Permanent and Temporary Records of the City of Meridian; and Providing
an Effective Date. Approved
8. Ordinances
A. Ordinance No. 17-1719: An Ordinance (H-2016-0114 - Citadel Storage at Ten
Mile) For Annexation and Rezone of a Parcel of Land Located in the NE ¼
of the SE ¼ of Section 34, Township 4 North, Range 1 West, Boise
Meridian City Council Meeting Agenda Tuesday, January 10, 2017 – Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian, Ada County, Idaho, as Described in Attachment “A” and
Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and
Adjacent and Contiguous to the Corporate Limits of the City of Meridian as
Requested by the City of Meridian; Establishing and Determining the Land
Use Zoning Classification of Said Lands from RUT to I-L (Light Industrial
District) in the Meridian City Code; Providing that Copies of this Ordinance
Shall be Filed with the Ada County Assessor, the Ada County Recorder,
and the Idaho State Tax Commission, as Required by Law; and Providing
for a Summary of the Ordinance; and Providing for a Waiver of the Reading
Rules; and Providing an Effective Date. Approved
B. Ordinance No. 17-1720: An Ordinance (H-2016-0075 - Maddyn Village
Subdivision) For Annexation and Rezone of a Portion of Lots 1 and 2, Block
1 of Strasser Farms Subdivision as Filed in Book 59 of Plats at Page 5,761
Records of Ada County, Idaho Located in Government Lot 1, Section 1,
Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, as
Described in Attachment “A” and Annexing Certain Lands and Territory,
Situated in Ada County, Idaho, and Adjacent and Contiguous to the
Corporate Limits of the City of Meridian as Requested by the City of
Meridian; Establishing and Determining the Land Use Zoning Classification
of Said Lands from RUT to R-8 (Medium Density Residential) (6.87 Acres)
and R-15 (Medium High Density Residential) (3.53 Acres) Districts in the
Meridian City Code; Providing that Copies of this Ordinance shall be Filed
with the Ada County Assessor, the Ada County Recorder, and the Idaho
State Tax Commission, as Required by Law; and Providing for a Summary
of the Ordinance; and Providing for a Waiver of the Reading Rules; and
Providing an Effective Date. Approved
9. Election of New City Council Officers
Keith Bird, President
Joe Borton, Vice President
10. Future Meeting Topics
Adjourned at 6:12pm
Meridian City Council Workshop January 10, 2017
A meeting of the Meridian City Council was called to order at 3:00 p.m.,
Tuesday, January 10, 2016, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Joe Borton, Keith Bird, Genesis
Milam, Luke Cavener, Ty Palmer and Anne Little Roberts.
Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Caleb Hood, Warren
Stewart, Scott Colaianni, Mark Niemeyer, Steve Siddoway, Colin Moss, Dale
Bolthouse and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X_ Anne Little Roberts X_ _Joe Borton
X__ Ty Palmer X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
__X Mayor Tammy de Weerd
De Weerd: Okay. I will go ahead and start our City Council meeting. For the
record it is Tuesday, January 10th. It's 3:00 o'clock. I will start with roll call
attendance, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join in
the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Under 6-A we need to amend this to the agenda. Update the Council on
response to snow event.
De Weerd: What snow event?
Bird: Right. Chief Niemeyer and Tim Morgan. And this needs to be amended.
Resolution 17-1192, ratifying the declaration of local disaster emergency. The
Meridian City Council Workshop
January 10, 2017
Page 2 of 63
rest is the same. Item 7-F, resolution number is 17-1193. Item 8-A, the
ordinance number 17-1719. 8-B the ordinance number is 17-1720. And with that
I move we approve the amended agenda.
Borton: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Approve Minutes of December 20, 2016 City Council
Regular Meeting
B. Development Agreement for Citadel Storage at Ten Mile
(H-2016-0114) with Donald G. Hart located at 4015 N. Ten
Mile Road in the NE 1/4 of Section 34, Township 4N,
Range 1W
C. Development Agreement for Kyle Enzler for Maddyn
Village (H-2016-0075) located at 2975 and 3001 N.
Meridian Road, in the NE 1/4 of Section 1, Township 3N,
Range 1W
D. Third Addendum to the Development Agreement for
Paramount Director (H- 2016-0104) with Brighton
Development, Inc. located at the southwest corner of W.
Chinden Blvd. and N. Meridian Road, in the northeast ¼
of Section 25, Township 4 North, Range 1 West. In
accordance with original DA agreement
(Instrument #1031317116) and the Addendum to DA
Agreement (Instrument #113083665) and the Second
Addendum to DA agreement (Instrument #2016-005060)
E. Approval of Award of Bid and Agreement to POST
DRILLING for the “Well 32 Production Well -
Construction” project for a Not-To-Exceed amount of
$412,975.00
F. Approval of purchase of InfoMaster Software and
Services from Innovyze for a Not-To-Exceed amount of
$59,500.00 and authorize the Purchasing Manager to
sign Purchase Order #17-0145 for the Not-to-Exceed amount
of $59,500.00
Meridian City Council Workshop
January 10, 2017
Page 3 of 63
De Weerd: Okay. Item 4 is our Consent Agenda.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve the Consent Agenda as published and the Mayor
to sign and the Clerk to attest.
Borton: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr.
Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 6: Community Items/Presentations
A. Update on State of Emergency.
De Weerd: So we will move to the first item, which was amended onto the
agenda and that is an update to Council on the state of emergency that was
called and what the efforts have been in that regard and I would like to thank
Commissioner Woods for being here and for Tim Nicholson as well. We
appreciate -- well, we will get into that in a little bit, but we do appreciate what
you and your team have been doing. I know I have communicated that on the
phone, but you have an enormous task. So, thank you for that. Chief.
Niemeyer: Madam Mayor, Members of the Council, welcome to summer. I'd like
to provide you with a summary of the events that have taken place and our work
that has been done since declaring the state of emergency on Friday, Janua ry
6th. When that state of emergency was declared we did set up an impromptu
emergency management team to start coordinating efforts. Also developed the
first incident action plan. We are now into that second operational incident action
plan of coordination. We have -- it started with four priority areas as far as
making sure we are mitigating the issues that were going on out there in our city.
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January 10, 2017
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One was the roadways and I just want to take a moment -- I know I'm going to
bring them up here in a little bit, but the coordination that we have had with
ACHD, as the Mayor just alluded to, has been outstanding. Tim Nicholson, who
is here today, has been our point of contact. He's attended every daily briefing
and provided us regular updates. Has been highly responsive when we get e-
mails from the community or messages from the community about issues that
are going on out there, Tim has done an outstanding job and I will be buying him
a steak dinner when this all done, because without his help we'd be in a lot worse
shape. So, we had the roadway division. ACHD has been primarily responsible
for all the roadways -- not primarily. They have been. But to go into the money
that City Council allocated initially with the state of emergency and the 25,000
dollars that was initially allocated, the incident management team sat down to
talk about priorities and, then, coordinated with ACHD on where those needs
were. The priority need within our community was cul-de-sacs. Cul-de-sacs had
a lot of snow accumulation. ACHD was not able to get in with big road graders to
do the turnaround. As soon as we contracted out work that was the first priority
for our contracted labor was in the cul-de-sacs. We have gotten a lot of positive
feedback from our community saying thank you for the work that we did that
allowed people to get to work and get out and -- and get moving around in the
cul-de-sacs. We will provide an update here shortly of the work that has been
done in those areas, so you can see a map of where we have completed that
work and where they are still working today in a little bit. The other area that we
have every winter is our infrastructure and making sure that our infrastructure is
cleared from the snow, so we can get our emergency responders out and make
sure City Hall is safe for the community. Here Roger has been doing an
outstanding job, as he always does year after year, but this year has taxed them
even more, obviously, with the extra work that we have been doing. So, the
infrastructure has remained clear. We have had a couple issues at facilities. We
had a water main break on Sunday at Fire Station No. 3. We had to displace the
crew over to Fire Station One while we got that taken care of and also over at PD
we had a gate that got stuck and damaged and luckily in the open position, not
the closed position. So, we have been trying to get a crew over there to work on
that. We have been monitoring the snow on the roof of this building. We have
seen some of the collapses, so we have been monitoring that as well. That has
been the extent of our -- any kind of building damage or infrastructure damage to
this point that I can report. The other division that we have is our pathways
division. Again, every year when we get the minimum amount out of snow our
Parks Department does a great job of getting out into those school pathways and
those connecting pathways to get kids to school. This has been unprecedented
in the amount of days that school has been closed. It's unprecedented for the
storm that we are having right now. We haven't had this much snow
accumulation since I believe 1943 is the last update I got from the weather
service. So, with that the pathways have become more challenging. Luckily for
us and the pathways and the sidewalks to school has been closed, because,
quite honestly, it's been hard to keep up on those. We also merged that
pathways division into a sidewalk division . Part of the money that you allocated
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January 10, 2017
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we want to focus on not only the pathways around schools, but those walk zones
around schools for sidewalks. Many of us we are out and about early in the
morning, late at night, seeing people walking down the road in and around
schools. We have tried to send that message to stay out of the roads , but when
you have sidewalks that have 16 inches of snow on them people tend to get into
the roadways and we certainly didn't want kids out in the roadways and we have
seen a little bit of that and so that division has been merged into the sidewalks-
pathways division and Steve will give a brief update on some of our sidewalk
challenges and also successes as we have been going through this. As far as
the finance update, I want to provide you -- I did provide you a handout. You can
see this page on the front is kind of our structure and who is doing what. So, this
follows the incident command system structure. That's one of the most
organized structures you can have in a complex incident like this. We have
followed the ICS processing system. And, then, on the second page I want to
update you where we are at today with the money that you have allocated
specifically for this disaster. So, as of the end of today and we are anticipating
64,954 dollars spent out of the 75,000 that was allocated under the emergency
declaration. As far as overtime goes, that is not included in that number. You
can see the parks overtime. They have been working longer shifts just to keep
up and I will just mention now, there are a lot of folks in this city working that you
all should be very proud of and the Parks Department and the Water Department
and the work that they are doing is just outstanding. I don't know how they are
still standing. I was going to go buy them energy drinks just to keep them going,
but the work they have done under these circumstances and these conditions
have been amazing and I applaud them heavily. As far as any kind of the related
storm costs to this point, they are not part of the 75,000, but we are tracking -- I
mention the gates damaged at the Police Department. Fire Station Three, not
Two. I hope we didn't have an issue at Two. Was damaged. The waterline -- I
take that back. Fire Station Two did have an issue. I apologize. And, then, the
water line break at Fire Station Three. We also did have the ladder truck go to
an alarm. They pulled into the parking lot. They stopped completely and, then,
the truck decided to slide down at the slope and just bumped a couple of cars , so
we had some very minor damage there. And, then, we also had two patrol cars
that were rear-ended throughout the course of this. Those so far that we know of
have been our two work comp claims. Luckily those officers are back home -- is
that correct, Lieutenant Colaianni? I caught you. He's playing the new game --
Colaianni: I'm just saying yes.
Niemeyer: Taking the Fifth. So, those are our two work comp claims so far,
which is great news considering the weather that's out there and the ice rink that
we have all been walking on. As far as messaging goes and our
communications, Kaycee Emery has done an amazing job keeping up with all the
NextDoor messages and the e-mails that we have received. I will tell you they
are not all bad. There was a lot of good. Which is encouraging to see. Just as a
reminder for folks watching on the web and for you all, we do have a website
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January 10, 2017
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specifically dedicated to updates and that's www.meridiancity.org/storm. And so
any new updates we post on information that we get we put that on the website.
The goal in times like this is to keep the message centralized and consistent. So,
today at 9:00 o'clock Kaycee had a meeting with the other PIOs in the valley to
insure that that constant message is being sent. We are doing that with ACHD
as well, so we are not sending conflicting messages to the public on any work
that we are doing currently. The upcoming divisions that will probably be set up
and the concerns that we have moving forward -- and we are starting to see it
today with the rain that we have gotten and that's flooding. We have several
areas now that have developed nuisance flooding at the intersections. With the
weather forecast coming up, with some freezing temperatures later on in the
week, we want to make sure that we try to get that flooding cleared up before we
get the freezing temperatures. We are keeping an eye on building integrity. You
have seen some collapses around the valley. We did have one here in Meridian
yesterday and so we are trying to watch rooftops and calculate snow loads so we
can advise businesses of their potential snow load on top of their buildings. We
will be distributing sandbags as the snow starts to melt -- melt off, so we will be
continuing to monitor that -- that melt off and that flooding and setting up a way
that folks can get sandbags. It's going to be primarily just for homeowners that
have flooding in front of their home to get sandbags in front of their foundation
vents and their front doors, just to prevent that flooding into the home. Those are
some of the challenges we have coming up. I think to the point of what we have
spent so far, which you have allocated and where we have prioritized that
spending, I believe we made a great stride, a great dent, and I think our public
has appreciated that. The money that you have been allocating so far has gone
to the cul-de-sac plowing, as well as some of the sidewalk clearing. It took a long
time to find the right equipment to start clearing those sidewalks. Between Dale
Bolthouse and Roger, they -- they were able to procure that equipment from
Tates Rents. It's been the rental cost of a skid steer with a narrower bucket and
also -- I think they call them ditch witches? Have I got that right? The ditch
witches are on the sidewalks and if you saw Cherry Lane sidewalk in front of
Meridian Middle School before this last snow, you saw the job they did and that's
the work that's been going on. So, that has been where the funding has been
allocated. I would like to invite Tim Nicholson and Commissioner Woods if you
want to say a word -- and will have Tim provide you with an ACHD update. We
had great progress going on and, then, this morning hit and so we kind of keep
going back to square one every time you get a new storm coming in . So, with
that I would love to have you guys come up.
Woods: Madam Mayor, Members of the Council, thank you for the opportunity to
come out here today and have a break from reality back at the highway district.
So, we appreciate that. I just want to, number one, compliment your staff for the
partnership that we have had, it's just been tremendous, and with this historic
event, you know, not having necessarily practiced this year in and year out, it's
been a real remarkable integration. So, we really appreciate that. The other
thing that I want to convey and make sure that everybody understands is that the
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January 10, 2017
Page 7 of 63
district is going to get into every residential street and every cul-de-sac as we
can. We don't -- we don't have a policy where we don't do that , but we try to
communicate is our priorities are, you know, the arterials and the collectors and
the reason we do that is that carries most of the traffic and it creates an
opportunity for goods to come into our community, so we can have food, we can
have fuel and it's where most people, obviously, take to get to work and to
commute. But we do go into residential streets as we have the opportunity. We
have been in 24/7 operation since mid-December and will continue to do that.
But what we continue to have to do is go back to those arterials and those
collectors in the evening to put down mag chloride , because we get, you know,
melting and, then, icing during the day and so we constantly are focused on
intersections is a priority for safety. We are constantly focusing our resources in
doing that. But just because the snow stops or the rain stops or whatever it's
doing out there stops, you know, we will continue in this 24/7 until we can get
through this and the team has been doing a great job and that's not constrained
by budget. We budgeted 1.8 million dollars for snow removal. This year we
have already spent three million dollars. What it's constrained by is resource
availability. You know, we go into the winter with the team you have. We have
reached out to contractors and we have 14 graders that we have on retainer.
You know, those are the resources that are available in the valley and the City of
Meridian pulled the miracle rabbit out of the hat with some of the other grader
contacts that you had, but we are not constrained by what we have budgeted.
You know, we are going to spend what we need to make sure that the
community is safe and we will continue to do that. So, I want to make sure that
message is heard loud and clear and we appreciate your help in outreach in
communicating to the community. We really do. And Tim and his gang are
doing a tremendous job. I can't say enough about Tim, the work he's done, as
well as all the people, you know, on the ground. I mean it's just amazing, you
know, the work that they have done and I don't know if anyone listen ed to KBOI
this morning, I was on KBOI and I don't know why I got off on this tangent, but,
you know, if you think about it, you know, these guys come on ten hour shifts, 12
hour shifts, driving the snow plow, middle of the night, I mean imagine doing that,
you got to have enough clothing in there in case your rig breaks down that you
stay warm in the event it's cold, but just the ability to have lunch or have
breakfast or go to the bathroom is pretty amazing. Those guys do that day in
and day out and the fact that those rigs don't break down and been running
constantly since mid-December -- I can't give him enough credit for doing that.
It's really -- really amazing. So, anytime feel free to call me. Some of you I know
and I will make sure I don't answer when you call, but, you know, as elected
officials I always appreciate the opportunity to communicate directly to you and
so appreciate the opportunity come out here today. So, unless there is any
questions for me I'm going to let Tim give the latest on what we are up to.
Nicholson: Madam Mayor and Council Members, t hanks for having me here
today to provide an update for you. I'd like to echo the same sentiments as
Commissioner Woods. Working with your staff, particularly Kaycee and Chief
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January 10, 2017
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Niemeyer and Dale here, they have been outstanding. The resources that you
all have been able to dedicate and assist us with has been tremendous and we
greatly, greatly appreciate it and I think the community does as well. We have
been getting a lot of phone calls and a lot of e-mails, NextDoor, tweets,
Facebook, you name it. It's coming in in droves and to the point where our
administrative assistants are letting it all go to voicemail and, then, listening to
the voicemails and responding to the priority as is necessary and I'm sure your
staff is the same way and it's a big -- big, big undertaking. So, we appreciate you
guys fielding some of those calls and helping us triage the priorities out and --
and get to them as -- as we can. Right now as we speak -- this morning we had
a meeting and I believe we forwarded out our update and I don't know if you all
saw it or not, but it was to the action command group here. As of 9:00 o'clock
this morning we were only five percent complete with our number one priority,
which is arterials and collectors and major intersections, hospitals, railroad
crossings and such. That was due to the fact that it was still snowing at 9:00
o'clock. So, the crews made a pretty good dent in it throughout the day. We had
a fresh shift come on at 2:00 o'clock with wide eyes and fresh bodies, so they are
-- they are back hitting it hard. Like Commissioner Wood says, we are on full 24
hour operations, 12 on, 12 off, fully staffed with equipment and crew. All of our
equipment is up and running. Mechanics are doing a tremendous job keeping
stuff on the road. It comes in, they weld it back together, piece it back together,
wire nut it back together, whatever they have got to do to keep things going. We
have been really fortunate that we haven't really had any down equipment .
Accidentwise, knock on wood, the guys have been doing great. We have had
some slide offs, nothing to break things. Just need a tow truck to pull them back
out kind of thing. So, they have been doing really well with that. As far as our
update now, I'd say we are probably 50 percent to 60 percent done with our main
priority of arterials and collectors. We haven't dipped into the school zones yet.
Our goal is 24 hours after the storm stops to have priority one done and, then,
another 12 hours after that to get into priority two, which is school zones.
Trickling down after that we will get into the residential neighborhoods. Like
Commissioner Woods also said, that's unprecedented for us. We don't do
residential streets typically, but in an event like this you don't have a choice, you
have to get people out and we know that you're probably getting a lot of calls
saying when are they going to get to my subdivision or they were here and they
left, when are they going to come back. Be patient. That's all I can say. We are
expecting weather through tomorrow. From what I could see Thursday, Friday,
Saturday, Sunday it looks dry, which is great. Cold. We can deal with the cold.
We like the dry. We will get caught up again hopefully then. We have more
contractors in the waiting ready if we need them. A lot of these guys have been
working round-the-clock with us and we team up with our own plows or we have
been putting them off on their own in subdivisions to help clear streets and
they're doing a great job as well. For your contract loaders that have been out,
that effort has been monumental. We can't get into the cul-de-sacs -- I can be
honest with you. We can with some of our equipment, our smaller pieces of
equipment, but the equipment that we typically use for road plowing, graders and
Meridian City Council Workshop
January 10, 2017
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dump trucks, don't do well in the cul-de-sacs. They can't -- they just can't fit.
And you couple that with the fact that there is cars usually parked in there and, of
course, traffic wants to get in and out. The wheel loaders and backhoes are the
way to go on those and we greatly appreciate the efforts and dollars that you
guys have moved towards us to assist us and as do the residents of Meridian.
We have gotten some great feedback as well. So, we are willing to give you all
the sand and working with Chief Niemeyer on that as necessary. If you need a
load of sand and just let me know and we will get it over there to you. Were at a
designated location. We have worked with Kaycee and I know she's working
with the other communication outreach folks and to send a congruent message
that says ACHD will not provide sandbags. Contact your local jurisdiction to get
the sandbags and we will supply as much sand as you all need to do so at any
location necessary. So, just to reinforce our priorities for flooding, are life safety,
property damage, and, then, nuisance water. I haven't seen any life safety
issues yet. We have had a few calls and e-mails about folks needing to get out
for kidney dialysis or a doctor appointment or a cancer treatment or something
like that. We jump those up to the front of the list as best we can. So, if you do
get those or your staff gets those, by all means send those to us and we will get
it. Anything that involves continuity of operations for your staff, if they need help
from us, by all means let us know, we will get a plow truck out there. If you can't
make it in, let us know, we will send somebody out that way and that goes with
any of the other important members of your staff who need to be here to run the
city. I think that's about it for me. The roadway widths are narrowing a little bit
with this wet snow -- heavy wet snow that we have had. We just can't push it
quite as far as you can the light stuff and, of course, there was already a
substantial berm there, so you will notice that. But in the meantime we are doing
the best we can to keep the roads open all way to the fog line, though we are
running out of room right now though , so -- stand for any questions or -- that you
might have.
De Weerd: Thank you. Council, any questions for either Commissioner Woods
or Tim? I will say, you know, it's -- it's really emphasized the different
jurisdictions in the county and we have been sharing their elected officials phone
numbers, as on your website that, you know, I think for the most part we have
been trying to field the calls regarding the roads and have appreciated the
responsiveness of -- thank Tim and the team for getting the equipment out to --
as you mentioned those that are chronically ill , that have hospice care, and those
kind of special circumstances. That's been excellent. I know our employee up in
the Mayor's office is a brand new employee and she got to start right as this
event started. So, it's like welcome to my office, but she's still coming to work, so
we -- we appreciate -- and, again, it's because of the response -- responsiveness
to it. I will say that Steve's team, our Parks -- our Parks crew, our water guys --
Dale as acting director in Public Works, I'm -- I'm certainly glad he keeps coming
to work as well, because he's worn so many new hats that you can't even
imagine. It makes your head spin. So, hats off to you and your team as well.
But it's -- it's been a team effort and it certainly makes me proud to be a part of
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this city team where our employees are out there -- our police are carrying
shovels in their cars. Our fire personnel are -- are going and helping shut-ins as
well where -- where we have the opportunity. This is -- and I know Director
Wong uses the one team, one fight, and it truly is. So, Council, your support in
putting resources into our neighborhoods I know has -- has definitely been
noticed. In some cases it's not fast enough, but what people don't understand is
every new snow event it starts with top priorities and, then, it begins all over
again and we have had a number of those weather events. So, it's just begging
patience. It's even try and understand jurisdictional lines and where Meridian
ends and Boise begins, because ACHD wants to stay true to the dollars that are
being expended by Meridian, that it -- it stays in Meridian. So, that's a -- that's a
tremendous task and we appreciate all the efforts.
Nicholson: Thank you very much.
Woods: Thank you.
De Weerd: Okay.
Niemeyer: Madam Mayor, Members of the Council, I do want to go through a
couple of slides real quick to expand on making sure you know the dollars that
you did allocate for this emergency declaration you know where they were spent.
Predominately the majority of this money -- and the initial 75,000 dollars has
been allocated to that cul-de-sac clearing. That has been the priority along with
the sidewalks. We got this update from Tim a couple of days ago, so I want to
make sure that you understand where they started and where they are at with the
cul-de-sac clearing. So, the first map you see is where they started. We have
two contractors working under ACHD's guidance. They actually report to the
ACHD facility on Cloverdale, they are given their assignments, as well as radios,
so there is communication and coordination with the other plow crews that are
out. They started north of I-84. You see that Titan was there bordering the
Eagle and Locust Grove section and, then, we had Granite in the next two mile
stretch. They started just north of I-84 and continued north up to Ustick. If you
could click the next slide there. They continued on north to Chinden. You will
see up in the upper right-hand corner the word no. That one mile block right
there. The challenge with that -- and the Mayor alluded to it -- is that that
jurisdictional border that happens right in the middle of a half -mile -- or in the
middle of some type of geographical segment like this, it's pretty hard for ACHD
to understand which one is Meridian and which one is Boise to direct those
crews. So, that one corner there that you see was not covered as far as the cul -
de-sacs. Is that still correct, Tim? Okay. Next slide, C.Jay. This is moving -- the
priority, then, south. That work begin this morning, Tim, or yesterday? The work
south of I-84. Okay. We did have a one day delay. We had those crews out and
the weather got so bad with the ice they couldn't even run their skid steers and
their other equipment. So, we did have a one day delay. That's why we are just
starting to hit south today, as well as the other crews hitting from Linder to Black
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Cat on the north side of I -84. So, that work was being done simultaneously
with the work on -- in south Meridian. As far as any updates on south Meridian,
percentage completion --
De Weerd: We need you --
Niemeyer: You knew you were going to get up here one way or another.
Bolthouse: Yeah. Madam Mayor, Members of the Council, I visited with both of
our contractors who have just been fantastic. We have been utilizing Granite and
Titan. So, I visited with them just briefly here about an hour ago. Titan is south
of the freeway and working through their quadrants. We have two of their loader
crews that are working in those subdivisions. Granite we have got four loaders.
They are the team that moved west and now are moving back towards I-84.
They are making good progress and it's anticipated that they -- with no further
delays, they may be hitting south -- if not first thing in the morning, it will be early
in the morning they will be able to move south. So, we will have six loader crews
down there continuing their progress and hitting the south side of -- of the town,
so --
De Weerd: Any questions from Council?
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: I'm not asking this because it's part of the area in which I live, but I am
going to ask the question. There appears to be west of Locust Grove and south
of Overland is not included. I just think of that section as Meridian Greens where
there is a large senior population that lives within that neighborhood. I'm curious
as to why that area isn't included or if it is included I'm just not understanding it.
Niemeyer: Madam Mayor, Councilman Cavener, great question. When we
coordinated this with ACHD they kind of said here is where we are going to start
and here is where we are going to keep mo ving to. With the funds that we have
-- and I have mentioned that we are right now 64,000 and some change -- when
we started south that was the priority area as determined by ACHD, but to your
point there is still work to do east and west of this area t hat they are currently
working on in south Meridian. So, if there is a discussion about the continued
state of emergency and any kind of consideration of continued funding, there is
work to be done if we want these contractors to stay on.
Cavener: Madam Mayor. Then maybe a comment for the Council. If it's being
determined that we do need to continue to that, then, I think that we should
continue to hit all the areas and, then, this is just my personal opinion that that
area up north that we chose to omit because we couldn't quite determine a
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boundary -- get that area taken care of. I mean I don't know what the rest of the
Council thinks, but --
Bird: I agree with you.
Cavener: -- to tell the Meridian taxpayers that we couldn't get you, because we
weren't quite sure if you were in Boise or Meridian, I would not want to be that
taxpayer. I would be pretty upset if that was the reason I was being told.
De Weerd: And we have already had that conversation to identify where those
are. In addition, north of Chinden and west of Linder are also Meridian residents
that -- that need to -- to be hit. Again, it's -- as we understand it, many of these
subdivisions have had some level of service . It's -- it's trying to -- our first priority
as a partner to ACHD is to get to those roads and areas -- subdivisions that have
not seen a plow one lane through at all. So, I think at this point we are not sure
about our resources, so we have one contractor that has other work, you know,
that they will need to do, but the other contractor, as I understand it, is -- their
work is -- is for the city and we can -- we can delay that work from moving
forward where we can. So, we would need additional authorization on resources.
Niemeyer: So, as the Mayor mentioned, that is an area where if we want to
continue that work, additional funding is going to be needed. Currently, we have
the equipment for the sidewalk clearing. As I mentioned earlier, it took some
days to get that. I have asked Steve to hold on to that. Certainly they are using
it right now, so we are not not using it. But with everybody in demand of that type
of equipment, if we have more work to do I would like to maintain that equipment
as rentals, because my fear is once we let it go it's gone and it's going to be
really tough to find that again. It took us several days just to get what we have .
We talked about putting skid steers on sidewalks. My concern was that we are
going to do more damage than good. A skid steer blade is about six foot wide,
maybe five foot wide. A sidewalk is four foot. So, you can imagine the
landscape and the water meters and everything else that we are going to tear up
and if you have ever operated that type of machinery you know it's pretty easy to
tear things up. And so the equipment they did find works perfectly, I'd love to try
and keep that around. The additional expense that may be coming is the
flooding issue. As we were just talking as Tim was presenting, Lieutenant
Colaianni informed me that we just had a rollover on I-84 because of water over
the freeway. So, we are starting to see those flooding issues. The biggest cause
for that, in talking to Tim, that the drains certainly have the capacity to hold the --
to take the water away, but they are plugged and so we are going to need to get
some folks out there to get those unplugged. Right now the Parks staff are
heavily involved in the operation. We can't just send them out there and avoid
what they are doing, so we are going to have to find the resources to get out and
start working those drains to clear them.
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De Weerd: And, chief, I think one of the things that the team has talked about --
and I have heard feedback from neighbors that as Titan or Granite are out in
those areas they are -- they are paying attention to where those storm drains are
and loading the snow -- except for one picture we got on NextDoor and they went
out and took care of that. But I appreciate their sensitivity for that. We have
heard really good things about Titan and Granite and being sensitive as they are
doing their pass through that they are not blocking them -- that little aisle into a
little bulb out or into the -- the next road. So, I would hope, Dale, that you can
pass on our appreciation to both of those companies and the attention to detail
that they really are implementing. So, they are clearing those. I guess to ACHD,
one of the things we have learned as people are -- our citizens are amazing. I
just want to say. Act -- you know, act after act of kindness to helping -- neighbors
helping neighbors has been amazing. They are trying really hard to do their part
of being a good citizen and locating those drains. But as you put in your address
it will narrow it down, but as you try to -- to get in closer you lose -- you lose the
map and so they are not able to clearly identify where those drains specifically
are and we had a new subdivision Bellano Creek that they weren't even on the
map, so there is a little bit of extra details -- because our citizens are really going
on there trying to do the right thing. So, it continues to just make me proud to be
the Mayor of the City of Meridian with -- serving with all of you and being willing
to step up and do our part, but serving citizens that stand ready to help where
they need to.
Niemeyer: To that point, Mayor, about storm drain and the location of storm
drains, again, in partnership with ACHD -- and this is where cooperation comes
into play -- if you've ever dealt in the IT world, GIS folks are a little hesitant to
hand over layers to other organizations. They like to keep that close to their
chest. Because of his state of emergency ACHD was kind enough to give us
their GIS layer for all of the storm drains. We recognize that their program did
have a glitch as we were trying to dive down in to Meridian and so our IT
Department was able to convert that and update that so it's working very well for
Meridian. That is in that same webpage that everything else is in that
meridiancity.org/storm. So, if folks want to get out there to clear their drains --
and they have done a great job. The challenge we have now is with this snow
and how wet it is. It's getting really heavy. So, a lot of folks are having a hard
time clearing that drain. It's going to require a little bit more than just a snow
shovel to clear. So, we are going to need some folks with probably some
sledgehammers to break some ice and start clearing out those priority drains
where we are seeing some flooding. We also have, just as you know, as far as
flooding goes, ACHD has vacuum trucks that they will be deploying. We have
our vacuum truck as well. In the event we see significant flooding where we
have very, very deep flooding, we can get a fire engine out there to do some
drafting, but it's got to be pretty deep to do that. We are talking about working
with the city and departments to see what we have as far as pump availability.
Portable pumps. The challenge with that is where do you throw the water when
you pump it out. But we know that's coming where we are going to have some
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folks calling us saying that their church basement is flooded or a business is
flooded. We, in the fire department tend to get those calls anyway when a water
main breaks, so we go out and start assisting with that and shutting the water off
and squeegeeing the water out. So, we know that's coming and we are doing
our best to prepare for that as well.
De Weerd: Chief, thank you for keep going back to our website and I'm sure
Kaycee probably paid you to -- to mention it as many times as you could. But I
will also say that our -- our website is very comprehensive. So, every partner out
there from Republic Services to Idaho Power to ACHD, the city and the various
activities there, there is a link and any response that that agency has given us we
posted on there. So, itis current. We are doing daily, if not more frequent
updates via NextDoor and getting information out as quickly as we can to -- to
the neighbors. So, if -- if you're -- if you're on any of those social media sites you
can stay up-to-date and that -- that helps relieve us from trying to remember to
send an e-mail, because those e-mails are really being translated into social
media posts, so all of our citizens can be kept up to date as well.
Niemeyer: Also, Members of the Council, I -- Steve did pay me as well to stand
up here and speak to you -- however his -- his crews have been doing an
amazing job, as I mentioned, on the pathways and the sidewalks. He is here as
a resource if you have any specific questions about any pathway issues or
sidewalk issues I know Steve would love to come up here and give you an
update if there is any specific issues or questions.
De Weerd: Steve, I think it would be great if Council really knows the scope of
what your team has really done , because it is pretty amazing. They are -- they
are not only taking care of -- taking care of our citizens so they continue to have
access near clearing areas around all the emergency responders and all public
facilities, but in addition to that -- and we are talking 12 employees. So --
Siddoway: So, priority one for our crew at the beginning of any snow event is to
keep our emergency services running. They are out at the police, they are at the
fire stations, making sure that they are able to respond to -- to calls and respond
to emergencies. So, our crews are out there. Of course, they take care of City
Hall and other locations like that. Last week before the state of emergency was
called, we had finished our priority ones and we would normally be , then, moving
out to our parks to get them cleared , open, things like that, but the decision was
made that before doing recreational sites like parks, it was more important for us
to jump in and help these kids get back to school. So, we contacted the school
district, we contacted the Boys & Girls Club, we helped out there. We did about
five different sites last week for the school district, including Meridian Elementary,
Peregrine, bus drop off at Mountain View, Jabil parking for Renaissance and ISU
and Lewis & Clark Middle School.
De Weerd: Compass Charter.
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Siddoway: That was where we started. And, then, we put out the call for -- okay.
Give us your priorities and where we can make the biggest -- the biggest
difference for helping -- we can point some resources in getting out there and the
communication with the school district has been great, we have been
communicating through Joe Yokum, assistant superintendent, came out to his
region directors, who went to the principals, the principals put together lists,
looked at their needs and went back to Joe, out to us. We created maps and
there is a variety of different sites. We had seven schools and, you know, some
of those schools have two priority roads and sidewalks, others have up to, you
know, eight or -- or sometimes more. We have -- we went out yesterday and
have been -- we are hitting those seven sites. We got about four of them
completed, which means, you know, multiple streets for each of those and I have
some photos -- I don't know if we want to try and bring those up or -- I can just do
this verbally, but Meridian High School --
De Weerd: I think photos would be good.
Siddoway: -- Meridian Middle School -- I e-mailed you, if you're able to pull up --
check your e-mail. It's a separate one from this. I sent the e-mail right after this
one. But these are the seven sites that while -- and you can see -- oh, messed
up the -- I'm sorry. But the -- the sites that we have been working on are there.
We have had our crews out at Meridian Middle School -- so, can I run this from
here or -- okay. So, maybe just scroll through some of the pictures. This is a
photo of the type of equipment that we have found that's making the best -- doing
the most good. They are these -- they call them ditch witches or mini skid steers.
They have got the bucket on the front. Can you scroll down a little bit? This
photo here is one that has been in operation. You can see that the y fit very well
on -- on a sidewalk. You can go down -- there is the effective one as it's going
down a sidewalk. This is on 8th Street. It's next to Meridian Middle School. And
keep going down. This was the sidewalk along Cherry Lane yesterday. The --
the plows have since come by and no longer looks quite that clear, but if you -- I
will show you one later where that's happened . Here is an example of a
micropath into an elementary school site of Chief Joseph. We do want -- it's not
-- our guys are out. We have had a couple from the water department out there
helping us and here they are along Locust Grove doing those priority routes out
to Discovery Elementary. So, here -- this sidewalk with the snow on it -- this is
an example of one that we cleared last week before the last couple of storms.
So, this is at Meridian Elementary and, you know, good news, bad news. The
bad news is I got snowed on again. It was perfectly clear at one time. The good
news is it's a lot easier to walk on, you know, three or four inches of snow than
on 18 inches of snow. So, as you can tell there is a lot of footprints there.
People are still able to use it and they don't have to walk in the roadway, which is
what we really want to avoid and it will be -- if we need to go back a second time
and some of these sites, then, you know, we can do that. You know, that may be
-- we saw examples of the work that the crews are being leveraged through
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ACHD are doing. This is an example of a cul-de-sac we came to over near Chief
Joseph Elementary and, you know, those -- those are some of the efforts. So,
we do have additional priorities that ha ve been sent by the school district. They
have been deployed to today, including Sawtooth Middle, Barbara Morgan,
Hunter Elementary, Ponderosa and, then, some out near Paramount and Rocky
Mountain. So, these guys are working hard, they are coming in early, working
long, and -- but it's a fantastic effort and we are glad to be part of it. So, I will
stand for any questions.
Milam: Madam Mayor?
De Weerd: Yes, Mrs. Milam.
Milam: I don't have any questions, but more a comment. Steve, right on my way
in this afternoon I saw some of those guys on -- doing -- on Meridian Road on the
sidewalk and it's cold and it's rainy and they are standing up -- they can -- what a
rough job. So, yeah, our sincere appreciation to what they are having to go
through and do for our citizens. I appreciate it.
Siddoway: Okay. I will pass it on when this is all said and done, you know,
maybe we can bring them forward. But I do think the chief is correct that, you
know, the next issue is going to be flooding. You saw me walk in part way into
Chief Niemeyer's presentation. That was because of taking a call from the Boys
& Girls Club, they are currently, as we speak right now, experiencing some
flooding issues, we are trying to get over to help on that as well. S o, anyway,
that is an ongoing effort and we will keep -- we will keep going, so --
De Weerd: Well, Council, I would like to -- after this is all said and done is -- and
I mentioned this to Tim and certainly our incident management team is I'd like to
bring in those that have been working around the clock to -- to give them some
recognition and show them our appreciation, so -- I think Tim said something like
March or April, but we will try and do it a little bit sooner than that , while they still
can see that we do appreciate that. Thank you, Steve.
Niemeyer: Madam Mayor, Members of the Council, I will wrap this up to let you
know where we are moving forward. We are going to continue with the priorities
that you established and the incident management team is established as far as
sidewalks and cul-de-sacs with the contracted work. We also know that flooding
is coming and we are going to need to allocate some resources to that,
especially in the next two days I believe until we get the freez ing weather. What
we want to do is make sure those major roadways with significant flooding are
taken care of and I think ACHD and the amount of flooding that's going to go on
throughout the county is going to be very tied up, so I think we are going to need
to assist in that effort. We are going to be working in 24-hour operational
periods, so daily there is a 10:00 o'clock planning meeting and, then, 2:00 o'clock
there is a briefing to look at the next day's operations and to articulate that
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message and a consistent message. So, with that, the topic we all love to talk
about and that's how do we continue to fund the priorities of what we want to
continue to fund. As far as -- there is still work that needs to be done to south
Meridian as far as the cul-de-sac clearing. We are continuing that work in
coordination with ACHD. As Councilman Cavener mentioned I agree, that
northern corner needs to be hit regardless of that line. We have a lot of
sidewalks and our focus right now, as we mentioned, is strictly on those
sidewalks around the walk zones and schools. I will tell you that the chief -- and I
know the police chief agrees with me, we have also some high priority areas,
mainly in arterials that aren't necessarily near a school zone that folks are still
walking in the street on. I picked somebody up on Cherry Lane. I picked
somebody up yesterday on Pine. It was not in a school zone. She was walking
to work, because she was stuck in her car and she was walking in the road. That
is a very big safety concern we have. If we so choose I think we also need to,
then, prioritize those sidewalks outside of the walk zones once we complete
those. So, if you agree that would require an additional use of the equipment
that we do have on rent. So, with that there is several different options that you
can consider. Many -- many times when we have disaster declarations like this --
and, quite honestly in the seven years I have been the chief this is the first time
we have done this, but when we have conditions like this where you cannot
predict the future, I would love to be able to say I know what the weather forecast
is in the next seven days and what's going to occur and what our challenges are
going to be. If I could do that I think ACHD would hire me at a very expensive
pay if I could do that, but I can't. So, with that we don't know exactly what that
funding challenge is going to be if we want to continue the priority work that we
have identified. Oftentimes with disaster declarations when the purchasing
authorities are somewhat -- and I use the word very carefully -- relaxed where
you have to -- you can avoid the bid process to get the equipment that you need,
there is no dollar amount set to it, because you simply can't predict what it's
going to cost. I know that makes people very uncomfortable. Obviously, I think I
would be uncomfortable writing a blank check to myself. But with that that is one
way of handling it. If we wanted to look at trying to continue the funding, if you
agree that the priorities should be maintained, we have a council meeting next
Tuesday, we could identify a cost that would get us through next Tuesday and
based on the anticipated cost for the priorities that we have set out as a team
and anything beyond that I would certainly entertain and maybe turn it over to the
Mayor for that discussion as well to continue the work that we have been doing.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Excuse me. I think that we, within our budgets for a week we can find a
way to keep the rented equipment in our hands. First hand on how well those
ditch witches or whatever they call them, you can't put a skid steer on those
sidewalks. They are doing a great job and like Genesis said, those guys are
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working really, really hard and doing a great job. So, I have no problem myself of
continuing this. I think that's what our citizens deserve until we get it solved and I
don't think -- I don't think -- we might have worse problems with the water than
we did with the snow when it gets going here, so I'm just thankful we got the
resources to use.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Chief, what -- what's the anticipated dollar amount to get us from here
to a week from now? What's a ballpark dollar?
Niemeyer: Ballpark for seven days for the work -- based on our history here
more than 90,930 would be the ballpark. That's just based on the five days that
we have done and, then, kind of doing some math and saying if we do seven
days. I was just speaking with Keith Watts -- there is some of these figures that
we feel are a little bit low, because we haven't received all the invoices yet .
However, two of those days, Saturday and Sunday, there would be less work
being done, so we feel that that's a comfortable number if we want to try and get
to the next seven days at work, continuing the priorities that we have been
discussing and, then, re-evaluate next Tuesday.
Cavener: Thank you.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Is there anything about the plan that pivots towards focusing some
additional resources on opening those storm drains?
Niemeyer: That would be part of this next week's priority. Tomorrow morning at
10:00 we are going to be talking about getting a storm drain flooding division up
and running. We just need to allocate the resources to it, find resources that I
mentioned, the Parks crews and the Water crews are completely tied up right
now, so we are going to have to look for additional resources to get that done
and I believe with the less work done on Saturda y and Sunday, if you approve
that budget request amount, that will help cover costs if we need to go out and
find some contractors to start doing some -- some of that sledgehammer and
some of those storm drains. That would be coordinated with ACHD. They have
given us a priority map of where they believe flooding will occur in those priority
drains. A lot of it is north of I-84. There is a little bit south, if I remember right,
Tim. I'm guessing Overland between Ten Mile and Linder is one of those,
because we are facing that right now. So, we will be able to prioritize those
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storms drains, where we are going to start. It will predominantly be on arterials
first and, then, getting into secondaries next.
Borton: Madam Mayor. But that start -- that will start right away?
Niemeyer: We will develop the plan tomorrow and that will go into effect, then,
on Thursday. We start work on Thursday.
Borton: Okay. As an additional area to attack? Okay.
Niemeyer: In additional to what we are doing today.
De Weerd: And up until this time we have just been asking our citizens and
when -- if we have personnel in that area to -- to look for those storm drains. It's
been hard for our citizens to find it, because it's under snow and it's -- I think the
maps show kind of -- it's your best guess on how to interpret the map and where
it is. So, it's -- it's onerous, but --
Niemeyer: And to that point, Madam Mayor, when we did get that GIS layer from
ACHD -- as I mentioned IT was able to convert that for us, so actually have the
GPS location of those storm drains, so when we send folks out with a GPS unit
they won't spend so much time trying to search in the snow, they will have a
really good idea of where that storm drain is through a GPS location.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And I think that continued efforts through NextDoor and social media
really -- you know, encouraging people to go out and find those. I know our
subdivision has been extremely involved in huge conversations and that -- you
know, several times a day and probably most of the storm drains in my
neighborhood are clear, because they are -- I mean there are really on it and so
just getting those conversations started amongst the subdivisions themselves
and -- I think it would really -- would really help that people get out and find them
and the ones that haven't looked yet.
De Weerd: I think our biggest challenge is we can put that out through NextDoor
and it goes out on a citywide, but we don't know what the conversations are --
are ensuing from that information in each of the neighborhoods and some of our
neighborhoods are a little bit more -- are younger than others, so I don't know, it's
-- it's hard to say subdivision to subdivision they are responding a little bit
different and even this Sunday we had church es sending -- deploying their own
little teams to go out and help shovel walkways and -- and that sort of thing. So,
again, we don't know where they are being uncovered and where they still aren't.
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I think where there is standing water you can probably guess that there is -- there
is less work being done in the area or they haven't been able to locate them .
Milam: Right. And I'm not saying not out and -- to clear them, just -- but to
continued effort -- you know, keep putting it out there, especially to those who
haven't --
De Weerd: In addition to clearing sidewalks.
Milam: In addition -- yes.
Niemeyer: And just to reiterate to that point, Council Woman, the storm drain
clearing that we would undertake would certainly be in those priority areas, so
this is -- this is a storm drain map that we have used. It gives us the geo location
of the storm drains. So, we are not going to have folks spending a lot of time
trying to hunt and peck, they should be able to get right to it. But the work that
would be done this week on storm drains would be those priority areas in
coordination with ACHD making sure our teams aren't going to the same place
twice and coordinating that effort, but it would be on the main arterials and
secondary roadways to ensure life safety. So, the subdivisions, the
neighborhoods, would come next. I just want to make sure we are sending a
good message out there on that -- that issue.
Milam: Thank you.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I really appreciate what you and the whole team have been doing and
are going to continue to do. There are a multitude of reasons why a municipality
has savings and this is one of them. If there is resources that you need -- fiscal
resources. I would not be inclined to wait until next Tuesday, I would ask us
immediately, perhaps in the next five minutes.
De Weerd: I think he did.
Borton: There shouldn't -- like Commissioner Woods had brought up with
ACHD's focused efforts to not let, you know, fiscal constraints limit the ability to
address this emergency. We trust your judgement and that of the entire team to
do so prudently and efficiently and fairly. So, make the request of what you truly
need to address everything that's needed . Storm drains in addition to all the
others that you described.
Niemeyer: And I greatly appreciate that. That is sound, to try and say if we
anticipate this going four weeks here is our anticipated cost. It just varies based
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on what the weather does, et cetera. So, really the two options are approval for
funding to meet the priorities until the incident is over. We are keeping you
updated with the progress on those priorities or setting a dollar amount, a specific
time frame and, then, completing those priorities and coming back if there is
additional needs presenting those to you. Those are really the two options -- two
ways you can go with this.
De Weerd: So, chief, it sounds like for one week activities to do the -- the paths,
the road clearing is around -- right now we are at close to 60,000, 70,000?
Niemeyer: Sixty-five thousand.
De Weerd: And you said something -- it would be 90,000 a week. So, if Council
would authorize to 200,000 or 180,000, whatever you're comfortable with, that
the team would report back again next week and perhaps a midweek update on
finances -- Keith, if we could put something like that out to -- to Council on Friday,
so we know where we are at with our resources and where they have been
allocated to. And I guess I would ask ACHD as part of that update, if we could
get some kind of an indicator on where we are at in clearing these -- these
subdivisions, kind of where we have been assigned in terms of the cul-de-sacs
and cul-de-sacs are defined, Council -- because I always thought it was the little
one road with the little bulb out at the end -- is a road that doesn't connect to
another. So, it could be something that's not a cul-de-sac, but because it doesn't
connect one road to another road, that's considered one of those cul-de-sacs.
So, we are constantly learning and we -- we can give you that kind of updated in
terms of what percentage complete we are.
B. Resolution 17-1192 Authorization for Disaster
Emergency
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think we need to do this by resolution. We have got a resolution here, but
that's only for the amount of 75,000.
Nary: Mr. Bird, Members of the Council, actually, there is no dollar amount
affixed to this resolution.
Bird: Okay. We can make it up to 200,000.
Nary: You can do that by -- as part of your motion.
Bird: As a motion. Madam Mayor?
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De Weerd: Mr. Bird.
Bird: I would move that we take resolution 17 -1192 and make the amount of the
dollars for authorization for the local disaster emergency to 200,000 dollars.
Borton: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will yo u
call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Niemeyer: Thanks for your time.
C. Idaho Transportation Department: Access at Village
Drive and Eagle Road Update
De Weerd: One team, one fight. Item 6 -B also was added to the agenda, which
we just did. So, Item 6-C is under the Idaho Transportation Department. I guess
we will stick with the topic of roads. Thank you for joining us and I understand
ITD really stepped forward on this road clearing or snow displacement. I'm
learning new technology -- or terminology as well. So, if you will pass on our
thanks to ITD staff for stepping into the fray as well.
Bowen: Yes. Absolutely. We are very similar to ACHD. I know our staff has
been working two 12 hour shifts around the clock for the last several weeks.
Madam Mayor, Members of City Council, thank you for allowing me to provide
you an update on the access at Eagle Road and Village Drive and our progress
that we have been making with Center Cal. I'm Erika Bowen, a traffic engineer
for the Idaho Transportation Department in District Three. We have been having
continued discussions with Center Cal and their engineering consultants since
the last time I did a presentation to you. Our last meeting being about two weeks
ago where we have made really good progress on it. ITD has informed Center
Cal that we are looking to receive two items and being able to understand those,
so that we can move forward with working with them to get a permitted signal at
that access point and to allow it to be reopened. What we are looking for from
them is an updated model simulation that will show us the volumes at full build
out of Center Cal's development of what a signalized left in at this access will
look like. Specifically what we are concerned is about mobility along Eagle
Road. So, we want to make sure that when you're allowing that left in into Village
Drive it's not impeding northbound traffic on Eagle Road. We have looked at this
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ourselves, kind of using today's traffic volumes, but we want to see that forecast.
And just looking at today's traffic volumes it appears to ITD that it will work, that
you will catch some of the traffic that is making the right off of Fairview to
northbound Eagle Road, but is pretty minimal. We are looking at maybe catching
ten vehicles and, then, the clearing before the northbound traffic on Eagle Road
progresses. So, that was really our concern is we didn't want another pinch point
at this -- at this. So, we are looking for that model simulation, for them to give us
a presentation. The other thing that we are looking for is we are wanting them to
show us a strategy of how they are going to imp rove River Valley, specifically for
the left turning movements. Those are the left-turning movements off Eagle
Road onto River Valley. We are seeing very poor utilization of those two left turn
lanes. Most of the traffic is in the outside lane of the two left lanes, because they
want to make -- if you look on here -- so, most folks are taking the outside lanes
and they are wanting to come in here. What they can actually do is use the
inside left turning lane and be able to come all the way down here to Records
Avenue. We have to figure out a way that we get better utilization. What we are
seeing at ITD and I know we have gotten numerous phone calls from citizens is
backups on Eagle Road all the way to Ustick and McMillan during peak times
and when you follow that and track it all the way back it is because there is so
many folks wanting to get into that left lane and just that one particular left lane .
So, we made it clear to Center Cal it's a package deal, to be able to get the
signal permitted we also need to see how they are going to internal circulation to
help affect River Valley, because they are not at full build out yet for their
development. So, this will -- this problem will only continue without a solution.
We are waiting on them to give us this presentation. I talked with their consultant
last week and he said they are still working on that , not ready -- quite ready to
present to us. But in talking with Center Cal, as soon as they are able to do that
presentation, sure of their strategies for fixing River Valley, they anticipate it to be
about six to nine months to get through design and construction . So, potentially
you could see a signal light left in only at River Valley sometime this summer ,
early fall, if all things go well. One of the items that we have reminded Center
Cal in getting through this process and, then, going through the permit process
with us is that we are only permitting a signal light -- a signal for the left in it at
Village Drive. There are currently no permitted access for that west parcel west
of Eagle Road. When a developer wants to approach ITD and ask for access
along Eagle Road, they will need a transportation impact study and we will take
them through the full permitted process. Whether it's Center Cal who goes after
that or another developer, one of the things that we will be asking that developer
in their application is that they need to evaluate different strategies and
signalizing left-ins to that west parcel, too. We want to make sure that they look
at what can they do at River Valley, what can they do along Fairview. Are there
any other access points that might be just right-in or right-out only. We don't
want to see just one solution using a signal at Village Drive . With that, like I said,
we are just waiting on Center Cal to follow through with their presentation and
their strategy to us. Once ITD determines that this is a reasonable solution that
will not affect mobility -- significantly affect mobility along Eagle Road, we are
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happy to walk them through the permitting process. Center Cal will be providing
the design work, construction, funding the signal. ITD ultimately will only
maintain that signal.
De Weerd: Thank you, Erika. Any questions from Council?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I just wanted to thank you for continuing to work on this and allow the --
the ideas to keep flowing towards this eventually happening. I have talked to
some employers in there that have noticed, you know, a difference -- and
especially their employees and everybody trying to get in there on -- on River
Valley. I have discovered that now. I make sure I use that left lane, because it's
really easy to merge right back over as soon as you make the turn to get in . So,
I'm hoping people over the next several months learn that as well while we wait
for eventually this light to come in. But thank you so much again for allowing this
process to move forward to eventually have that outcome. We appreciate it.
De Weerd: Any other comments or questions? Thank you so much for your
update. We appreciate that and to just reiterate we appreciate you continuing
the conversations and looking for a solution. That's great. We are grateful.
Bowen: Absolutely. Madam Mayor, as we continue on with Center Cal and
move forward and, hopefully, get to the point of being able to permit the signal
that they are proposing, we will be sure to come back and give you an update on
that as well.
De Weerd: Thank you so much.
Bowen: Uh-huh.
D. Park Identity at Heroes Park Public Art Recommendation
De Weerd: Okay. Our next item is Item 6-D and it's for our -- our art project in
Heroes Park.
Bodnar: So, the Arts Commission -- first of all, I'm representing the Arts
Commission as our staff liaison. We have got a lot of them tuning in. They are
all watching kids today and covering other people that are out of the office. So,
we have got a couple of them tuned in online and I know that they would be
thrilled to come here and support this project. So, I'm here before you today to
recommend Journey of Heroes to be the project that we work on for FY-17 at
Heroes Park with our park identities kind of program that we have started, which
is a joint kind of project between the Arts Commission and the Parks
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Commission. Just to kind of give a little background -- I know it's been a bit since
we have been up here, but we started off the park identities search with an RFQ
for artists to get them pre-approved and get them on a master agreement. That
RFQ was released in August 2016. We, then, released an RFP to those roster
artists in October, October 14th of 2016, and all three of the rostered artists
responded to that RFP and submitted proposals that were reviewed by nine
panelists on December 7th, 2016. Based on the scores from those panelists,
MAC approved, staff confirmed the recommendation from the committee on the
8th of December and the Meridian Parks and Recreation Commission confirm ed
that recommendation on December 14th. It's been really great that there has
been a consensus and it got to move forward in the next orderly process that we
planned for. So, if this recommendation is approved by City Council, we will put
a task order on the Consent Agenda that will come back before you probably in
February and I just want to reiterate this is part of the match spending, the match
ordinance, so we don't need any budget amendment for this project. It's already
planned. The total budget that we had issued the RFP for wa s 73,000 and the
total cost of the project is below that at 72,000. And, Steve, do you want to give
a little --
Siddoway: Madam Mayor, Members of the Council, I will be brief. Do want to
acknowledge Ken McCall from McCall Studios. He and two others submitted --
there were three proposals submitted for the art in Heroes Park. There was a
selection panel that will involve the Mayor, Park staff, commissioners from the
Arts Commission, commissioners from our Parks and Recreation Commission
and the Journey of Heroes was the highest cumulative score through that
process and as was already mentioned , the Parks and Rec Commission did
recommend approval of Journey of Heroes as the one to move forward . So, we
would seek your concurrence and bring this back to you with a task order. Stand
for any questions.
De Weerd: Any questions from Council?
Cavener: Madam Mayor?
De Weerd: Councilman Cavener.
Cavener: Question for Steve or possibly Bill. I know that a couple of the images
there are historical figure likenesses. I know that -- I remember reading an article
last year about issues with the Martin Luther King, Jr., family about licensing his
likeness for use and I just want to make sure that any of these images that we
are using we have the authority and the ability to use, so that we don't put this big
beautiful art piece and, then, have to take down elements because we don't have
the ability to showcase those images.
Siddoway: Excellent question. Madam Mayor, Councilman Cavener, the --
actually, the first step in his process is to verify which heroes will be on here
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anyway. So, throughout that -- through that process will need to work with Ken
and make sure that those images are licensed and available to us.
Cavener: Madam Mayor. Then a comment. What strikes me about this is some
of our national heroes that are on here and so that element to me is what attracts
me very much to this particular piece of art. So, I would hope that if we move
forward that -- at least from one Council member's perspective, that's the
appealing factor of this and I would hope that when we get to final build out that
element would be included.
Siddoway: So, the list of what's been included so far in the proposal does
include national heroes, but all the way down to local heroes. So, it's a mixture of
-- of all levels at this point.
Cavener: Great. Thank you.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, I will just add onto that. I mean
we are pretty vigilant in the contracting process to be sure that we have license
to use whatever those images are and we have had that issue come up before in
regards to the art boxes around town. So, Ms. Kane is pretty vigilant in making
sure our contracts are clear, that we have -- that the artist has actual license to
use those to be able to put them on our materials.
De Weerd: Thank you. Any other comments?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve the Meridian Arts Commission and the Meridian
Parks and Rec Commission recommendation Journey of Heroes by McCall
Studios for fabrication and installation at Heroes Park.
Bird: Second.
De Weerd: I have a motion and a second to approve this item under Item 6-D.
Mr. Clerk, will you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
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MOTION CARRIED: ALL AYES.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: There was -- in the example there was the inclusion of a police dog,
which is also a fantastic idea.
Bodnar: Yes. And the local heroes in particular on the mile markers are
something that the artist proposed that we reached out to the community and
also get them involved in that selection process.
Borton: Good idea.
Bird: I have got a picture of a beautiful -- our best police dog we ever had, so if
you want a good picture I will get it for you.
Borton: Thanks, Hillary.
Bodnar: Thank you.
Palmer: And I have a picture of Councilman Cavener.
De Weerd: Oh, my gosh. This lovefest --
Bird: Here we go.
Item 7: Department Reports
A. Public Works Department: Annual Department Report
De Weerd: Item 7-A is under our Public Works Department, as Council might
understand, Public Works has been intricate in the snow event and while we are
asking that we schedule this for another agenda, Dale is here to give you some
brief information. So, Dale.
Bolthouse: Thank you, Madam Mayor, Members of Council. I was going to
approach this as maybe good news for you that you don't have to listen through
an annual update by Public Works. But I appreciate the opportunity to maybe
kick that can down a week or two. As you're aware, we have been focusing on
our utility operations in specific for the last couple of weeks now. We are -- we
are influenced by storms and different activities, but, you know, it started with the
first cold weather, the first storms, and I'm pleased to give you an update. Before
I do that, though, heroes is probably a great theme. As you're aware, I have not
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had a lot of exposure to the other director team and the incident command
systems and those kinds of things, but I have got to tell you, as led by Chief
Niemeyer and folks like Steve Siddoway, I mean their teams are just outstanding
to work with and they are just doing a great job on behalf of the city . So, your
appreciation for their efforts is -- is certainly in order. I'm now going to wear a
different hat and that is of your utility operations director and I wanted to offer a
few minutes of update on what we are seeing on the wastewater and water
utilities. I was prepared to tell you that things are running very well on both fronts
and we are holding our own. However, before I could get from that chair hardly
to this podium I was informed by our wastewater treatment superintendent that
we are seeing a very high flow rate coming in as a result of the snow melt and
although we can handle a good amount of that, I think time will tell just exactly
how well our system works. We were actually at wastewater fighting more the
cold temperatures than we were anything else. We have a biological system and
like most of us we slow down when we get cold and that's exactly what happens
at our wastewater treatment plant. But we have been holding our own out there
and our next challenge now is we are seeing the flooding waters infiltrate through
manhole covers and things and deliver down to our facility and we are seeing a
substantial amount of flow rate and although that flow rate doesn't have a lot of
loading, it does challenge us hydraulically. So, I would ask you to stay tuned and
we will keep -- we will keep everybody informed on how we are going. Also as
was mentioned earlier, we are prepared to assist ACHD and any other entities
with our new vacuum trucks. We are very happy that we have got them, we got
them operating, and ready to go, because they are a very valuable tool in that
they not only can pump, but they can pump, collect, and distribute somewhere
else the water and whatever. So, we are very pleased. But we have been
operating on kind of high alert now the last couple of weeks at our wastewater
treatment plant and they are doing a very good job of keeping things -- keeping
things moving, keeping us in compliance, making sure our lift stations and
everything else are -- are open and operating. So, kind of behind the scene
unsung heroes working around the clock in order to make that happen . I want to
shift over to the Water Department. As you have hopefully noticed, there has
been no disruption in our water service, both distribution, production, operations
have all been doing an excellent job . We are responding to a lot of no water
calls, you know, three dozen plus calls a day and we respond to every one of
those, go out and what we typically find is that we have frozen pipes are an issue
on the customer side of the service. We will do everything we can to help them
work through that issue, but that's the majority of what our service team has been
chasing around town in the environment. We have found -- there has been a
couple of frozen meters and things, so we do have some challenges within our
pits when we had the excessive cold temperature , now our challenge is those
pits and meters are buried under three feet of ice and slush and everything else.
So, even getting into them is -- requires a lot of extra effort. We have got three
crews that had been assisting the effort to remove snow and that includes -- we
have one small blade on the front of a pickup truck that we have offered up and
been assisting and helping out in fire department clearing and those kinds of
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things. We also have some crew members that are out there on those mini skid
steers in these conditions cleaning sidewalks and things. So, we are pleased to
be able to contribute that way, but the rest of our team has got to stay committed
to keeping water service going. So, we are seeing a little bit of crew fatigue with
our teams as they go 24-7, you know, week after week now, but -- but we are
managing our way through that and their safety and health is certainly of a -- of a
highest priority for us and so we are -- we not -- we are not calling a panic yet,
but we are watching that very closely and look forward to what we hope is a
break in the activity here from a weather stand in the next couple of days. So,
with that I feel good about where we are at. I am concerned now, though, about
the increasing water infiltrating our sewer system and what impact that may
have, but I assure you we have got the right people working on the challenges as
we face them. So, with that I'd love to stand for some questions if there is any
regarding our utilities.
De Weerd: Dale, it seems like when we had a summer vent where we got that
huge rainfall we did use our reclaimed water tanks to -- to help. Is that part of the
strategy or --
Bolthouse: Madam Mayor, that's a good question, but, unfortunately, we have
about a million gallons of capacity in those reclaim tanks and we do bail out and
use those as needed. We have seen our recent spike flows go up as high as 15
to 16 million gallon per day rate coming into our plant. You can see that the math
just doesn't work very long. Now, we normally go through diurnal curve activity,
so we get the higher sewer flows at times, but we are starting to get up to a level
of inflow -- at least from a -- you know, an instant rate that is starting to be
concerning.
De Weerd: Chief, I guess I -- I have a question. Chief Niemeyer. You're the
only chief I see sitting over there. Although, Jaycee is kind of a chief as well.
Where is the state in also declaring a state of emergency here? I think in these
kind of storm weather events that would be helpful in exceeding our -- our limits
and getting assistance in dealing with the impact to our sewer treatment plant as
well.
Niemeyer: Madam Mayor, Members of the Council, thank you for asking that
question. I forgot to update that in my presentation. As you know, Ada County
did declare a state of emergency. The Commissioners signed that. Technically
that covers all municipalities in the county. However, it was beneficial for us to
also declare on Friday to track our costs. That declaration from the county was
sent to the Bureau of Homeland Security. As far as I know the last I heard they
had not yet had a conversation with the governor. The governor is the one that
needs to declare that and, then, send that to FEMA at the national level, just like
we would a wildfire or anything else that we deal with as far as a state of
emergency. So, I can follow up on that tomorrow to see where that declaration is
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at, but as of today I had not heard that that had been sent to the governor's
office.
De Weerd: Thank you. Council, any questions for Dale?
Bird: I have none. Thank you, Dale.
B. Police Department: Crime Prevention Update
De Weerd: Keep fighting the good fight. Go team. Save money. Okay. Item 7-
B is Stephanie, an update on our crime prevention efforts. Thank you -- thank
you for joining us. I don't have -- I'm not wearing my glasses, I didn't really see
you sitting back there. Thank you for being here.
Galbreaith: Yeah. Let me get this up first here. Okay. Madam Mayor, Members
of the Council, thank you for this opportunity to inform you about the Crime
Prevention Division and the community service subcommittee at the Police
Department. This is my first time presenting at Council, giving an update on
everything that's going on in the Crime Prevention Unit. First let me introduce
myself. My name is Stephanie Galbreaith and I was born and raised here in
Meridian, so I not only work for the city, but I went to school here, I live here, and
I'm raising a family here. So, I am very vested in the community and very
passionate about what we are doing for the city.
De Weerd: And I think was my -- my daughter's biggest competitor in selling Girl
Scout cookies.
Galbreaith: Yes. So, I'm going to be giving you a sort of 30,000 foot view of
everything crime prevention today and I want to touch on the Meridian Police
Department's crime prevention mission first. So, the mission is to develop,
implement and administer community-based crime prevention programs
designed to reduce the fear of crime, reduction of criminal activity, increase
safety and reduce the likelihood of crime victimization . With that, the focal point
of the crime prevention specialist position is to serve the community through
planning, developing, and implementing of community-based programs.
Prevention of crime is directly related to the quality of life . Thus it is a key
component to our low crime rates in the city. This is what I work on every day to
support our mission. Here is our strategic plan and how it ties into the crime
prevention mission for the department and the city. The Meridian Police
Department has built a strategic plan based on the vision and mission of the city
and with those in mind and the goal, the Crime Prevention Unit has developed
supporting programs to directly correlate to the overall strategic plan. The Crime
Prevention Unit focuses on the tactics, objectives, and more specifically
measures to benefit the city. The three key areas of focus for crime prevention
within the strategic plan are the economic excellence, services meet the demand,
and organization excellence. Under these we have the department's goals
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associated to the focus areas. The first one under economic excellence, you can
see there is the strength and relationships through enhanced communication and
partnerships and one of the objectives that fall under that goal is proactively
communicating to businesses and community members about safety information
for the City of Meridian. Some of the supporting programs under the Crime
Prevention Division are spring safety fling, the Mayor's Youth Advisory Council
community service subcommittee, department stores and school visits, social
media aspects and that encompasses quite a few that I will go over later on in
the presentation. National Night Out. Another objective is proactively advance
goals of the city and the Meridian Way. Supporting the program is a 40,000
dollar grant from Office of Highway Safety to help our peer -to-peer youth
engagement efforts. Another objective is maintaining partnerships within the
community and that is through our Meridian Kiwanis, Safe Kids Treasure Valley,
the Meridian Library District summer reading, Girl Scout Silver Sage Visions
program, and West Ada School District's collaboration for the National Bike and
Walk To School Days. Under the second one, the goal is ensure a safe, healthy
and livable community and the objective is to facilitate reduction of crime and
disorder. Some of the supporting programs under the Crime Prevention Division
are the keys to safe driving, crime prevention through environmental design
evaluations, personal safety for women, neighborhood watch groups,
homeowners association meetings and the Mayor's Youth Advisory Council
specifically towards the Treasure Valley Youth Safety Summit. Another objective
is to increase capacity to manage complex emerging crimes and /or natural
disasters and the supporting program in relation to crime prevention is the
Community Emergency Response Team. Under the third category we have the
goal of organ -- organizational excellence. Pardon me. And the objective is to
expand regional collaborator and coordination to strengthen Homeland Security.
The support programs are Idaho Crime Prevention Association, the National
Crime Prevention Institute, Crime Stoppers, Organized Retail Crime Association
of Idaho and the campaign started by Homeland Security, if you see something
say something. So, with that there are quite a few different events and programs
that I could discuss today, but I want to start out by highlighting the
Neighborhood Watch. Here is a map of Neighborhood Watch programs in 2014.
Now, this is an example of our efforts to cultivate communication thr oughout the
city. Meridian police officers and I have attended 36 homeowners association
meetings with over 1,850 attendees. We provide a two-year statistical analysis
of their reporting district. So, it's about a one mile radius. Allowing them to see
the true numbers of crimes within their neighborhood. We also hand out contact
cards for all of our social media outlets to open up other communication
platforms for our citizens. Within the homeowners association meetings we work
with a subcommittee or a specific group that is interested in helping prevent
crime, thus building a neighborhood watch group. So, this map shows your
neighborhood watch groups as of 2014 and this is our current neighborhood
watch groups. So, we have grown from 34 to 67 since January of 2015. During
the neighborhood watch meetings we offer updated crime prevention information
and training for residents on securing their persons, property and vehicles, which
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is part of the property. Neighborhood watch groups encourage neighbors to get
to know each other and reduce fear of crime and deters criminal activity. So, I
wanted to take some time to discuss current community crime prevention events
held in the City of Meridian. In collaboration with local businesses and
organizations we put on a plethora of community events and workshops. One
well-established event is the Public Safety Academy. The Public Safety
Academy has 25 seats available open to the public each spring . This is a ten
week one night a week and for super Saturdays. It's a course where community
members can learn the ins and outs of the Meridian Police and Fire
Departments. This is an opportunity to build police and fire advocacy within our
community. This spring will mark the 15th Academy. Another community event
is National Night Out. So, each neighborhood that participates in National Night
Out hosts a block party on the first Tuesday of August and with that they get the
opportunity to interact with Meridian Police , Meridian Fire and elected officials, as
all of those are disseminated out into each of National Night Out block parties.
We held 30 National Night Out block parties last year with over 4,000 participants
in the City of Meridian. So, I'm very excited to talk about the growth of the events
and programs that we have been developing. Throughout the past two years we
have greatly listened to our communities on what they would like to see and be
educated on from the crime prevention standpoint. One is the personal safety for
women. This four hour class is developed to educate women about prevention,
awareness, and self-defense. Each class has been filled very quickly and this
allows us to gauge that we need to continue our efforts in the personal safety
realm and so far 78 Meridian women have participated. This class is taught by
our Deputy Chief Tracy Basterrechea. One other that I would like to highlight is
the key to safe driving workshop that was orchestrated in collaboration with the
Mayor's Senior Advisory Board. They saw a need within our community 55 and
greater and just brought it to the Police Department's attention and the
development of this program allows our community members to come and hear
from our traffic Sergeant Stacey Arnold on some defensive driving classes and
some information based on that subject matter.
De Weerd: And we might add that they get credit, right, for their insurance.
Galbreaith: Yes. Yes, they do receive a completion certificate and quite a few
agencies locally -- insurance agencies have been giving a discount from
anywhere from five to 15 percent. It's up to each insurance agency's preference.
So, another large portion of the crime prevention realms is our youth based
programming. Currently our department participates in many youth-based
programs and we conduct a once-a-month tour of our department for boys and
girl scouts so they can complete their patch qualifications. We also organize
officer visits to daycares, individual businesses, classrooms, churches and we
have had over 54 officer visits in 2016. We also collaborate with the West Ada
School District to host walk and bike to school days. This allows us to give back
to our youth educating them on safe walking and biking habits and it's an
opportunity for us to engage the young children and help them feel more
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comfortable with our presence as -- as a police department. Another youth
based program the police department conducts is the spring safety flings .
Nationally summer is the hundred deadliest days for our teenagers. Middle
schoolers are at a prime age to hear from us and to be educated on crime
prevention and it opens up the dialogue on their thoughts in a safe and fun
environment during their lunch breaks. We held three spring safety flings in 2016
and this was in partnership with the Meridian Anti-Drug Coalition, Safe Kids,
Office of Highway Safety and many others. So, recognizing that youth have such
a powerful voice for our city, we received a 40,000 dollar grant from the Meridian
-- I'm sorry -- excuse me -- from the Office of Highway Safety and this was to
further expand our youth-based programs on a peer-to-peer level. We are
always looking for opportunities to grow this area in our department and a large
portion of this was my involvement with the Mayor's Youth Advisory Council the
past two years. My goal as an advisor for this council is to support their dreams.
So, they have big passionate ideas to help serve our community and I would
through the logistics help them with resources, so that they can be successful.
This past year we saw an opportunity to have the youth take a leadership role in
developing the Treasure Valley Youth Safety Summit. This is an event with over
200 youth that learn various topic -- topic ranges. This year we allowed them to
pick the topics. So, it's from their perspective of what they see as most important
on safety situations. Some of these topics are texting and driving, personal
safety, bullying, suicide prevention, drug use and seat belt use. We are looking
into the idea of tweaking this event for a middle school age group where the high
schoolers would help develop and implement the program , again, allowing them
to have that ownership of the event and continue on with our peer -to-peer youth
engagement efforts. One of the things that we recognize is the use of these
multiple media outlets to help further leverage current tools and trends of
communication to the citizens of Meridian . Using these different social media
platforms helps us communicate events, training, provide public safety
announcements in a timely manner and many others. I'd like to point out
NextDoor, as we have heard multiple times this evening. Currently we have as a
city over 14,000 members and this is a great platform for us to communicate to
our neighborhoods. It's free. It's a social media outlet. The crime prevention
division does host workshops once -- once a quarter on the nextdoor.com so that
our citizens feel comfortable with the capabilities that this option is a vailable to
them and it allows us to speak to the whole city, a one mile radius, or very
specific neighborhoods based on the material that we wanted to disseminate.
So, ultimately, we use social media outlets to educate our community, help
prevent further their crime and enforce the law. So, that is the global view of the
crime prevention unit at the Meridian Police Department and there is a lot that we
do and that we are involved in. Many things. And I'm definitely excited for the
future as our city continues to grow, so that we can continue our efforts in
educating the community on prevention and community engagement. So, with
that thank you for the opportunity to give an update on the community service
crime prevention position and I covered a lot of topics and I will stand for
questions.
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Bird: Madam Mayor?
De Weerd: Thank you, Stephanie. Yes, Mr. Bird.
Bird: Stephanie, thank you for what you have done in two years. It is amazing
just to see the -- the growth you have got within neighborhoods and crime
prevention, the best thing you can do is on the local level at the neighborhood
level. Just thank you for the great job you have done. I appreciate it.
Galbreaith: Thank you.
De Weerd: Any other comments or questions from Council? There is a lot of
moving parts to that and you get the -- the job of herding many cats over -- or
dogs. Whatever. In the Police Department. So, we greatly appreciate you
giving an update. I think that sometimes many of the efforts go unnoticed until
you -- you trip over it and say, whoa, I didn't know we did that. So, thank you,
Stephanie, for being here.
Galbreaith: Thank you for having me.
C. Community Development Department: All Things
Transportation - Update on Roads, Transit and Traffic
Related Projects
De Weerd: We appreciate what you do. Okay. Item 7 -C is under our
Community Development Department. Caleb.
Hood: Thank you, Madam Mayor, Members of the Council. This is the all things
transportation update. But, again, I don't plan on talking about all things
transportation, only what you find of interest, although I have self-identified a few
that I do want to highlight for you. I will be working off of a memo that you should
have in your packet. I apologize there is no numbers on -- on -- it's a four-page
memo that -- that went out for this meeting and, again, I'm just going to highlight
a handful of the items that are in the packet. So, beginning on the -- on the first
page -- and feel free to interrupt, jump in with questions, comments. If I go over
a project and you want to jump back to it, we certainly can do that. So, on the
Ustick corridor first of all -- well, obviously, the weather over the past couple of
weeks has had a little bit of an impact on the progress, but overall that project is
generally on schedule. There is a website also set up. ACHD has a website
where you can -- where they are providing regular updates and Kaycee has also
fed that information out on NextDoor and Facebook and all those other social
media sites to get residents that are affected by the road work happening on
Ustick to sign up and they will get e -mails -- regular e-mails about once a week
from ACHD when there are changes to the intersection or lane restrictions or
revisions that way that affect a traffic flow. So, that's great. I will just kind of
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mention -- since it came up at the Transportation Commission meeting
yesterday, those of you that drive on Meridian Road, there's a feedback sign just
kind of on the back side of Albertson's there if you're headed northbound. That
doesn't have anything to do with the road construction project, either the road
construction project coming up in 2020 on Meridian Road or the Ustick corridor,
but there has been some incidents recently at the merge point there where that
lane drops and there has been some accidents, even some damage to the
daycare that's right there and so ACHD is trying to gather some feedback. So, if
you see that sign that's really what that's about is trying to solicit any feedback,
because it has a higher than normal anyways incident of people speeding up to
try to merge and just aggressive driving and incidents there. So, if you're curious
that came up and I just heard about it the other day, so -- one of the other things
that I want to spend a little bit of time talking about -- and it's in your memo and
I'm moving on to page two. ACHD just recently adopted their integrated five year
work plan, but it's time to begin work on the next version of that. What ACHD
does about every three or four years is ask the city for our economic
development projects. So, typically, ACHD only funds and builds arterial
roadways and, then, the development community is charged with building your
local streets and your collector roadways. But every once in a while they will
open it up for applications that they -- they call economic development and there
is a -- it's a pretty -- and I can't see it from there, but there is a brief application
that they ask agencies to fill out for those projects that otherwise ACHD would
never consider. But we have some reason that they should consider doing those
projects. A good example of that is Pine Avenue. Pine Avenue -- there really
wasn't a traffic issue on Pine it was functioning -- motoristwise was functioning
okay, but we said, hey, there is a real economic impact to our downtown , if you
could make some improvements to Pine Avenue. So, that was one of our last
applications. As well as East 3rd Street. So, four years ago when they had
those applications we applied for 3rd Street and Pine Avenue. So, just as a
refresher -- the 3rd Street section -- so, in the city's Comprehensive Plan -- and
we hired a consultant to look at extension alternatives back in 2002 I believe it
was for the 3rd Street extension up to Fairview Avenue. We also put that in a
few years ago with ACHD as an economic development project to extend 3rd
Street from its current terminus at Carlton to connect with Fairview Avenue.
They do have in their integrated five year work plan the first segment which is
improvements to 3rd Street, mainly -- mainly the ten foot wide pathway that
would connect. What isn't funded is the next segment that -- the remainder
segment up to Fairview. So, that's one option to, essentially, reapply for that
segment. I did talk to Brenda Sherwood a little bit earlier today about other
potential projects. We think a good project would -- would be on Idaho Avenue
where we already done the -- the temporary investments to the one block in
between Main and 2nd. This could be a more -- kind of what we talked about the
-- instead of a demonstration project, make this more of a permanent installation.
ACHD does have plans to do some roadway maintenance, but they don't really
have a full rebuild that take the -- the curb and gutter and sidewalk and totally
rebuild the roadway, but only really deal with the asphalt condition. But we could,
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if -- if City Council was so inclined, wants to, we could apply for more permanent
improvements not only on this block, but potentially block -- a block either to the
east and/or west. There has been talk of doing some similar things and tying in
the community center and the park and doing some other art installations coming
along the street there. Economic development impacts back to the west at old
city hall have also been discussed, although not at length. But certainly this
block there could be some economic development impacts. And, then, Waltman.
The Waltman Lane seems to be a hindrance to economic development in the
area by Meridian Road. I-84. This is a little bit out of date, the aerial, but ACHD
has their drain pond here, but one of the conditions -- I'm sure most of you will
recall of the development of this property or get this certain threshold is that the
extension of corporate drive and the bridge across and, then, the improvements
to Waltman Lane to handle the traffic anticipated from something is out there in a
development agreement for this parcel. So, potentially we have got -- we could
ask ACHD to go ahead and make some or all of those improvements that would
potentially positively impact or accelerate the development of these properties.
So, I'm just sending ideas -- kind of putting some ideas out there of what we
brainstormed as potential applications for -- for economic development through
ACHD. Like I said, it's a fairly straightforward application. So, if you're interested
in one or more of those and would let me know, we would -- we would need to
have that filled out and returned to ACHD by mid-March. So, we do have a
couple of months. But those are the ones that we thought of. So, if there is other
ones that are of interest or if you think of things in the next month or so and want
to talk about those, certainly willing to consider them. Right now we are -- if you
don't give me any feedback right now I think we will move forward with Idaho
Avenue and kind of scoping that with some of the business owners to refine an
application that way or, again, if you don't like that one or are interested other
ones -- I saw a couple thumbs us, but it -- but that's kind of the direction we are
headed is to reiterate 3rd Street extension and Idaho Avenue at this point, so --
and then -- so, just real quickly, then, about three-quarters of the way down on
page two, just as a heads up, the West 1st, Broadway to Pine, I have got noted
there that that is on the 90 day bid list to go into construction. So, that's the
section of sidewalk kind of south of Meridian Elementary School. There is an
interagency agreement tomorrow on ACHD's commission to allow our sewer
work to be part of that project. It's about 150,000 dollars of sewer work, with a
little bit of contingency in that, but just to let you know that should be approved by
ACHD tomorrow. And at the very bottom starting to get into ITD projects. One
thing I didn't put in the memo, but I want to make you aware of, is that -- is later
on in the summer ITD does plan on doing a micro seal project on Eagle Road
between State Highway 44, State Street, all the way across the interchange
almost to Overland. So, right there where their jurisdiction ends. So, do a dual
micro seal of that whole segment in -- in the summer. So, some more work on
Eagle Road. It's never ending. This is a maintenance project. Micro seal. I
don't have much more information at this point, but those are usually -- they can
do a lot of that work at night and have limited lane restrictions and things, so I -- I
just failed to put that in the memo. The other thing -- and I couldn't remember if
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last time I was here when I gave you all things update, if I mentioned, but ITD did
-- ITD board late this year did adopt in their Transportation Improvement Plan a
strategic initiatives project to widen Chinden Boulevard to four lanes between
Locust Grove and Eagle. So, it's not a full mile, because it's already widened
west of Eagle about a third of a mile , but that is a step in the right direction
anyways and it's 2021, so it's not like it's happening tomorrow. But at least there
is something in the works now to design and construct improvements to Chinden.
The other positive is that ITD and ACHD are also coordinating intersection
improvements at Locust Grove and Chinden. So, I'm hopeful that they can make
that be a companion project that happens kind of simultaneously. I'm also kind of
holding out hope that it may advance a little bit from 2021. It probably won't
happen in 2018, but maybe 2020, maybe they can slide some things forward a
little bit. But they still have to do design and they don't even have environmental
clearance yet, but -- and, then, there is also a 2017 maintenance project on
Chinden. So, about that same time. And that starts out at -- basically at I-84 in
Caldwell and comes all the way through to Locust Grove. So, they stopped at
Locust Grove last year. They are going to pick up the next about ten miles, 12
miles, whatever that is, here in 2017. So, I'm going to move on to page three.
Eagle Road. During the last all things transportation update I did let you know
that Keller & Associates was hired by COMPASS and Jay Gibbons and myself
sat on the steering committee of the project team for that group where they
looked at Eagle Road between Overland and Chinden for pedestrian facilities
and roadway lighting. They came up with -- if memory serves -- 12 or 15
segments that that was broken down into, kind of digestible chunks of Eagle
Road. Keller did a more detailed analysis of the top four and I won't get into how
they scored and ranked what -- what was the highest priority, but based on that
analysis, then, we, as staff, put together what COMPASS calls phase one
applications to look for additional funding to try and take it to the next step to
begin to do environmental scans and even into a 30 percent design work and
those types of things. I'm going to back up for just a second and tell a little bit
more of the story. So, internally the first and third Mondays of the month , except
for holidays, we have an internal group of city staff that gets together from Public
Works and Parks and Legal, Community Development and we discuss
transportation-related issues. So, this is something that we have been talking
about as our little internal group for some time. The Transportation Commission
has also vetted this and recognizes some need for pedestrian facilities on Eagle
Road. It's spotty right now with gaps in that. So, we talked about it talking with --
with Parks and Public Works. Public Works took the lead. Austin Petersen
before he left he applied for a roadway lighting -- again phase one application,
which, to oversimplify it, is, essentially, a letter of interest to COMPASS saying,
hey, we are interested in doing this project. Here is a general scope of what that
will look like. A high level cost estimate. Where we go to answer a couple of
their other questions. Well, we just received notice that both that project for -- for
roadway lighting and the first four segments of pathway made the initial cut at
COMPASS and they said we encourage you to submit a phase two application,
which is now we are into more detailed questions and what do you need in filling
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out forms from ITD and those types of things. So, I guess what I'm needing
some feedback on is with that, though, comes a letter of not only support from
the Council, but a letter of commitment and match. So, it's kind of doing things a
little bit backwards in that I haven't been to the grant review committee just yet,
but do and plan on and I have just got Todd Lavoie some information today on
what this looks like. I will just let you know at high level cost estimate for the
pathway segments it's about three million dollars or roughly 800,000 dollars per
segment and, then, the roadway lighting was a little bit less than a million dollars
for the -- for that application. So, for federal grants like that you're looking at a
seven and three-quarter percent match. So, seven cents on the dollar -- eight
cents on the dollar, just to round it up. So, that is something that COMPASS
requires with this phase two application. Now, we don't have to do that this year.
It's an annual thing. So, we could leave our phase one application -- kind of our
letter of interest hanging out at COMPASS and come back and apply about 12
months from now. I will let you know if we do apply this cycle, there is not a
whole lot of money in '18 and '19, the near years of what we would be eligible to
do those projects. They are probably in what we call out years, '20, '21, '22 --
you know, we are out there a ways. We are not really budgeting for those. So, I
guess, first of all, I just wanted to -- to get some feedback on how -- what --
what's the level of support from Council. There is enough of the support letter to
have -- to have the Mayor sign a letter saying we support pathways and/or
roadway lighting along Eagle Road corridor and we support it so much we are
willing to provide the local match at some future year to be determined and we
could even put something in there not '17 or '18. '19 and beyond. Or whatever
you guys are comfortable with. But they do want some early, you know, level of
commitment saying, yeah, it's -- this isn't just staff going rogue, there is some
level of support from the city and we will figure out where that local match would
come from. So, that's why I'm here to gauge is there any interest in applying for
the grant before I -- a little bit more on this. There isn't money right now that they
are saying if you -- if you submit phase two we will give you money in some year.
It's really to gather more information and COMPASS will go look for grants out
there to see what matches our need. So, that's why they ask all these questions
is to figure out what -- what money may be available. The state, local, federal
grants that are out there that we may be a good partner for and they would help
us administer that. So, they are kind of our eyes and ears to look for -- for the
funds that would do these projects, so --
De Weerd: Any feedback from Council on that?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I don't know how the rest of the Council feels , but I like the idea of a --
of a match partnership. My -- my caution is how far out do we forecast and do
we forecast so far out that nobody that's on this Council is -- is there to help
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make that decision at a later point in time and so I don't know how the rest of the
Council feels. If there is a dollar amount that they are looking for that we could
allocate now I'm supportive or very loose language is saying, yes, this current
Council supports it today, if that's how this Council feels, but that's subject to
change, depending on changes here.
Hood: And, Madam Mayor --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I was thinking something very similar. I mean, obviously, it's the same
thought process. We can't really make a financial decision for a future Council.
So, yeah, I would support it as long as it's -- yeah, like Councilman Cavener said,
it's pretty vague. I mean, yeah, we support it, but that's no guarantee that it's
going to be supported by the Council at the time.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree with him to the point that we can't -- we can't commit a future
council to any money, but I am in favor of saying -- I would be willing to really
look into it when the time comes about and you know how much money you're
going to get if I -- if I was on the Council. I'd have no problem doing that at this
point, but I don't have no -- but I have a problem committing any set amount of
dollars. I'm in favor of doing the program, but that's up to when it gets around to
that existing council to see if they want to support it or not. Right now the sitting
councilman -- I think it's a great idea. I could support it if it was coming in for this
year, but I can't support something that's down the road.
De Weerd: Forgive the pun; right?
Bird: Yeah.
De Weerd: I think it -- it sounds like we should move forward and indicate our
interest. I do think that it also should be something that when we have a joint
meeting with Ada County Highway District, it's -- it's a topic of discussion. I think
there is always -- the lingering question out there is street lighting, safety lighting,
pedestrian safety crossings and that sort of thing, who is fiscally responsible for it
and, you know, if the city steps up on that is -- is there some level of partnership
as well with Ada County and how they may see this as a priority as well. Has this
been something discussed from our Transportation Commission?
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Hood: Yeah. Madam Mayor, again, as we were looking at TAP application
grants or Transportation Alternative Project grants, something that the
Transportation Commission --
De Weerd: Supports.
Hood: -- scored very highly. Rail with Trail was right there as well. I will just
know -- I made your note, Madam Mayor, but just as a refresher, Eagle Road is a
state highway, so in this case this wouldn't be something where ACHD -- there is
still the topic you mentioned, it's still valid, but on this particular Corridor it's an
ITD -- and ITD -- and maybe Warren can speak a little b it more. I know Austin's
had some conversations with them . They aren't interested at all. So, that's why I
think Public Works stepped up and said something's got to be done -- at least
with ACHD, we do have a relationship with them where we can get something --
they will put the conduit in for us and they will do the intersections and they will
do some things. Here ITD is like -- this is so low on their priority list it's not even
a thought that -- like, well, we want to do this for our community, but they -- they
don't --
De Weerd: Well, the problem is -- is in coordination as well, because they are
doing work on Eagle all the time and -- and using the Stars program that's --
maybe that's -- that's additional opportunities for some of it if it falls within that
area that's being worked on. I don't know what the locations are, but any
partnerships we can pursue as projects present themselves, if it seems like there
is some kind of a nexus to the areas that are being considered, we want to have
those conversations.
Hood: And I don't want to make it sound like ITD isn't willing. They are at least
willing to allow us to put the infrastructure in there. So, they have been -- the
coordination at that level has been pretty good thus far. They are at least, again,
willing to consider something that they typically don't even allow, they are at least
willing to consider our standards on their facilities. The Stars, though, is a good
one. I will see if maybe that's something that we could potentially work into -- to
corridor. I mean that's one of their other concerns as spotty lighting.
Stewart: Madam Mayor. Madam Mayor, Members of the Council, our
conversation with ITD with regards to street lighting is they were -- they are
supportive of allowing us to put street lighting in, but only a mile at a time. They
don't want to have -- we have had certain projects -- commercial projects that are
fronted like Chinden and they don't want lights along the frontage of that
development and, then, not the rest of the mile. So, they have allowed us to put
-- or you, actually, have allowed us to put those funds in reserve until we can
build up enough money that we can go ahead and do a whole mile at a time. So,
that's kind of their stance at the moment is they will allow street lighting along
Chinden Boulevard, but only at a mile a pop, so --
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De Weerd: Thank you.
Hood: So, Madam Mayor, just to wrap things up. I have one more topic and it
has to do with the last item called out on the -- on the memo and it has to do with
functional street classification, connectivity and volume thresholds at ACHD. So,
I'm just attending some meetings and for some of you I apologize in advance,
because I don't want this to make it seem or sound like I'm talking down to
anybody, that's really not -- I just want to make sure everybody understands and
is educated as you hear some of the concerns from residents, you read staff
reports from ACHD, you can understand when various classifications of roadway
are being used.
De Weerd: Hey, Caleb, I'm going to take executive privilege here and interrupt
you for a moment. We have three members that are new to the Mayor's office
that we had wanted to introduce and I didn't want them to sit there for too long. I
don't know if they have some rides or -- I'm sure they want to go home. So -- I'm
sure. But Caleb attends here and -- and he's not hourly. I'm going to turn this
over to -- to Robert and we have -- we have a new -- new team and as you all
know Peggy retired after 13 years and in keeping in good form we wanted to
keep a redhead in that effort, you know, they bring a certain quality to the table,
so we -- we have April and -- and the employee that I mentioned earlier that we
haven't chased off yet with this winter event is Morgan , but I will turn this over to
Robert to --
Simison: Madam Mayor. Madam Mayor, Council, I think the Mayor has done
two-thirds of what I was going to do. But first --
De Weerd: Well, I was going to say something, but I will say it after you.
Simison: We just wanted to take an opportunity to introduce you to the new
members of the office. I think that you all have had an opportunity to meet
Morgan. Well, maybe not all, as someone has been out of the office, but Morgan
has been up there for about two weeks now. She is the new admin assistant --
assistant at the front desk and will be doing a lot of the admin work for Economic
Development as well and she is great friends with Director Wong with all the
phone calls he's gotten to know her e-mails already from that standpoint. So, if
she hasn't waved I would ask her just to wave so that's clear.
De Weerd: Well -- and I will also tell you that after the first day at work she
already received a positive comment card and -- and that hasn't transpired in the
history of our city. So, there you go, Morgan.
Simison: And, then, as you are aware we have switched up some duties and
responsibilities in terms of the scheduling is now being done -- not by Morgan,
but it's being done by April, who is now sitting in the back of the office, so you
won't -- may not see her as much, but I believe many of you may have already
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received a contact from her regarding the Boise Metro Chamber of Commerce or
she will be reaching out to you about that shortly to verify your attendance at that.
So, she is taking over the scheduling duties and joins us. She's a new resident
to the Treasure Valley. Still has yet to purchase a home. But joins us from the
Las Vegas area, so I know one of our Council Members may have something to
talk to her about at that point in time. But she's on day four here in the office with
us. And, then, finally we have Jodi -- Jodi St. Martin, who is taking over as the
community liaison position and she is just starting day two in the office and she is
sitting back in what used to be Shelley's old office -- we switched the office
positions around in case you're looking for them and still in that back hallway,
back where Kaycee and I sit. So, I just wanted to introduce you to them in case
you ever see them around. I'm sure they will be interacting with all of you in
various capacities and if you have any questions be happy to answer any of them
or any additional comments from the Mayor.
De Weerd: Well, I think several of you know Jodi as she was an intern in our
office during her -- her program at NNU, so she's familiar with what work Ken
was doing, knows many of those contacts of -- that the city has been working
with. I think that they both have used the analogy of peanut butter and jelly and -
- and we have figured that Jodi is the peanut butter and Ken was the jelly. So,
two opposites in size and loudness, but I think that Jodi certainly can hit the
ground running and brings a lot of -- of her own talents to the office and so we
are excited about that and last night we kicked it off with MYAC and the
legislative breakfast, which is coming up. I want to remind all of you if you have
an interest, please, let us know that you will be attendance, but the kids are really
excited and I think they have a strong message and they are really excited to
share that.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Just want to make sure I got this right. So, Jodi is the new Ken and
Morgan is the new Peggy --
De Weerd: No.
Milam: No.
De Weerd: Morgan is the new Casey.
Milam: Morgan is the new Casey.
De Weerd: Casey -- boy Casey.
Milam: And April is the new Peggy.
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De Weerd: So, Morgan replaced Casey, one of my -- among my favorite
veterans. April replaced my favorite redhead, who retired. And Jodi replaced my
favorite big guy Ken Corder.
Milam: Thank you.
De Weerd: Okay. Any questions for Robert? Would any of you like to make any
kind of comment?
Bird: They can make a speech.
De Weerd: And I think that Robert will be overwhelmed with our gender
hormones or something.
St. Martins: I will go first, because I like to talk a lot. I'm happy I have been able
to meet most of you and work with you guys since May and I think bringing on an
intern in a full-time position speaks well of the internship program and the kind of
candidates that are brought in that I would be able to do this upon completion of
my degree in social work and I look forward to continuing working with this family
up in the Mayor's office and with all the rest of you guys. Thank you.
Guinsler: Hi. As you know I'm April. I'm actually originally from Ohio, so I
haven't had to buy or wear snow boots in quite a while since living in Vegas for
about three and a half years, but it's a good reason to go shopping. So, anytime
the weather wants to let up that would be great. We would really like to start
exploring the city and seeing what -- what Meridian, Kuna, and Boise all have to
offer. So, everyone has been so welcoming. I really like it. This is exactly where
I'm supposed to be. So, I want to thank everyone for being so friendly and for all
of your time and making me feel welcome. If there is anything I can do for you,
let me know. I would like to mention that I should be allowed to wear tennis
shoes, because keeping up with Mayor Tammy is -- it's a lot of footwork. So,
thank you. It's nice to meet everyone.
Andrus: Hello. I'm Morgan. I don't like to talk a lot, so -- but it's been a pleasure
working so far the last two weeks.
De Weerd: It's a pleasure.
Andrus: A pleasure.
De Weerd: Awesome.
Andrus: I'm learning a lot. A lot of new faces. So, if I ask you your name a
couple times it's just face to name. I will get it eventually. But I thank everyone
for their, you know, hospitality. Their nice attitude while I learn, so --
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De Weerd: I would say, you know, I -- I don't want to always embarrass Morgan,
but she just said that she doesn't like to talk a lot, but I will tell you as -- with her
customer focus she has diffused a number of situations and as you can guess
during snowmageddon it -- we have certainly had our share of opportunities to
test her customer service capabilities, but I talked about the first comment card
and we had a family up in the office today that walked in flaming mad and walked
out with a smile on their face. So, we just continue to appreciate the -- the
different strengths and talents that this new team brings to the -- to the Mayor's
office and to supporting all of our City Council members as well. So, thank you
for waiting around and letting us introduce you. Thank you, Caleb, for letting me
-- well, not for letting me, but -- Council, thank you for allowing me to break that
all things transportation report for a little levity.
Hood: I am -- Madam Mayor, Members -- I'm sorry this is pretty dry sometimes.
A lot of the times, but -- but I do want to just make sure everybody is comfortable,
so I want to just take a few minutes, hopefully, and just -- again, refresher for
most. We are going to use my neighborhood as an example to just kind of
refresh what the roadway classifications are. I pulled some -- some comments
out of ACHD's policy manual or 7000 series. I'm just going to read a couple of
sentences. Principal arterials serve the major regional centers of activity of a
metropolitan area. The higher traffic volume corridors and the longer trips, while
carrying a higher proportion of the total urban area travel a minimum of roadway
mileage. So, Eagle Road and Fairview Avenue. They are principal arterials.
They move a lot of traffic, higher speeds generally, 30, 40, 50 thousand cars a
day isn't out of the question. That's kind of your higher level besides a freeway
or highway. That's a principal arterial roadway, as you can see on here. Even
Ustick is a classified principal arterial. Locust Grove, a minor arterial. They
interconnect with and augment the principal arterial system and provide service
to trips of shorter length at a lower level of travel mobilities and principal arterial
streets. So, generally a shorter trip is taken on a Locust Grove type road. A
Fairview Avenue trip, you can go from Boise -- downtown Boise to, you know,
other side of -- changes name to Cherry, but I mean it goes for a while. Locust
Grove -- people aren't typically using Locust Grove for more than a couple few
miles. So, they have limited access on both of those, although, again, principal
arterials we really try to limit access points more. So, to aid in orderly
development of an efficient transportation system arterials are generally
constructed in one mile intervals, located on section lines. So, that's pretty
common in Meridian. Ninety some percent of all arterials are under section line
roadways. So, moving down to collector roadways then. So, the primary
function of a collector is to intercept traffic from a local street system and carry
that traffic to the nearest arterial. The secondary function is to service adjacent
property. So, again, the purpose of a collector is to carry local traffic to and from
an arterial roadway. So, in my neighborhood -- and you can see it gets -- it goes
onto the adjacent neighborhood, but there is a collector roadway coming into and
out of the subdivisions and here the collectors kind of stop at where you can
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expect the traffic volumes to be heavier. I will get to that a little bit more with
ADT. River Valley or the extension when River Valley is extended, will probably
serve as some collector for some portion of it as well. We don't really have plans
as a classified collector, but if you have noticed that Troxel going into Champion
Park, the -- the infrastructure is there to some day put a signal in. So, generally,
a collector intersects an arterial and they can put a signal in. So, you got a signal
here, you have got signal at Chateau. You got a signal at Hickory. You got a
signal at River Valley. So, basically, between a third and a half a mile a signal
goes in with a collector. And, again, that purpose is to collect -- you're going to
have higher volumes on there and typically you don't want people backing out
into the street on your collector roadways. There are no what we call front-on
housing. People are using other roadways, other local streets to back out when
they get on the collector -- and I think I have a Google map that we can kind of
zoom in and see that's the case in some of these. So, your collector roadway
you don't have any driveways on the -- on the collector roadway. All the adjacent
homes take access to other local streets and, then, funnel to the collector
roadway. Once you start having driveways on the collector it probably shouldn't
be functioning as a collector. And, then, the third classification is a local street.
And there is two different classifications of local streets. You have your local,
residential street and your local commercial street. The primary function of a
local street is to serve adjacent property. Adjacent property will usually have
unrestricted access to the street and average traffic will typically be less than
2,000. So, 1,000 is ideal on a local street or up to 1,000 is kind of standard
practice. You can see a lot of cul-de-sacs in here. Just, again, a general frame
of reference. 9.63 -- so we round it up to ten. You can expect every single family
home to generate about ten vehicles trips per day. So, if you have ten homes on
a cul-de-sac you can guesstimate that there is about a hundred vehicle trips per
day entering -- coming and going from the spot. I don't know if there is ten or not.
Close. So, again, ten -- ten trips per day per home. A thousand is kind of the --
the number -- what ACHD says. That's ideal. But you can go up to 2,000 trips --
or 200 homes if you would on a local street without jumping up to a c ollector
roadway classification. Your commercial or collector streets -- your local
commercial streets give up to 8,500 trips per day. So, that's kind of the
threshold. And that isn't a -- that's a planning level threshold. It's not a capacity.
The roadway could handle more than that, but it's more of a livability and a
planning threshold that ACHD has established to say, hey, listen neighborhood
roadways shouldn't be handling more than that. That is too much traffic on these
local streets. People are trying to live in the homes adjacent. But there is a --
there is capacity in the roadway, just not -- not the planning threshold that they
have established. So, I will talk just -- just a few minutes about connectivity. So I
-- mean we will use my neighborhood here. And we have attractors; right? I
have got -- there is a Fred Meyer, but there is no way to drive there without
getting onto an arterial roadway. There is a pathway connection -- you can't see
it very well. It comes in the backside of the storage units. But there isn't any
roadway connections. There was a stub, but the storage units went in. We have
got several stub streets and the aerials here don't show it, but earlier last year
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you all approved a project on this property that will connect these stub streets
and, then, punch another roadway up to Ustick here. You did hear testimony
from some of those neighbors saying traffic is going to increase on my roadway.
Yes, it will. You are allowing -- now, if I live here, instead of having to backtrack
all the way out here to go back out to Locust Grove, I can now drive by -- oops, I
missed the turn. Drive by and get out that way without having to backtrack. So,
connectivity, yes, some people will see increased traffic volumes. But what we
look for is does that push you over the 1,000 or 2,000 vehicle trips per day
threshold. Are we sending, you know, new huge vast amounts or are there other
opportunities to get out to that roadway. You know, what's the likelihood of
someone living here, you know, doing this number to get out to Locust Grove?
Probably not very likely, because they have got another access to Locust Grove
that also gets them there. Or if that one gets backed up they have got a signal
and another access to Locust Grove. So, here you're dispersing the traffic
multiple places. If there was only Chateau, then, yes, the volumes here are
going to be higher, because you don't have any other options. So, I want to just -
- just quickly read, again, just a couple sentences from ACHD's policy manual.
Stub streets will be required to provide circulation or provide access to adjacent
properties. When analyzing the need for a stub street, the district will consider
the following: Adopted corridor plans of the master street map. Property size
and configuration. Property size and configuration of adjacent parcels. Potential
for redevelopment of adjacent parcels. Location of vehicle and pedestrians.
Attracting land uses. For examples, schools, neighborhood commercial. Comp
planning zoning designation. Need of emergency service providers. Location of
existing sub streets, the location of canals and necessary crossings, functional
classification, blah, blah, blah. So, it's not just willy-nilly every property gets a
stub street, it's -- there is a high likelihood that this property is going to redevelop
in the future, stubbing to those properties. We had that same conversation when
some of these properties came in. It doesn't make sense to stub something --
you know, the likelihood of these homes redeveloping is low. These ones are
marginal. You know, probably see more redevelopment -- here is that 55 and
over community that recently went through. These county lots -- you may get
some lot splits, but to stub a property to those and require a roadway to
eventually connect in, it's a pretty big hardship on those properties. That's a big
chunk of their land to get that conductivity. What we don't want to see, though, is
what you see in this subdivision. They are totally disconnected from everything
around them. If you -- and one of my son's friends lives here . Goes to school
here. If you're going to drive your kid to school you have to get out on to Eagle
Road and, then, back across Eagle Road to drive in there. There is not any other
connections to Packard Estates or any other place. You have got to get out onto
Eagle Road to go anywhere else in this section. So, you know, the subdivision is
older, it was done in I think the '70s, maybe the '80s. You know, it wasn't ever,
you know, envisioned that we would see this type of development there when
this went in. But now we do and we get these stub streets. So, again, some
people will see increased -- increased trips, but it shouldn't be over 2,000 trips a
day. Just, again, to drive this home a little bit, pardon the pun there, but my
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home is the middle of the section. Right in the middle of this section. Right now
if I want to go to Kohl's, I have to backtrack either a half mile down to Fairview,
out to Eagle, back up here to go -- I go a mile out of direction or I go back out to
Locust Grove, back up to Ustick to go there. Once this subdivision gets in I don't
have to backtrack. What you want to avoid with that is you don't want somebody
that is -- that has -- that is coming from Kohl's and lives over here to use any
roadways in here to get home. You don't want them coming down and snaking
their way through. That is cut-through traffic. Anybody in this section, though,
that's using any of those roadways -- and that's your neighbor. That's not cut
through. That's just -- that's your neighbor driving by your house and vice-verse.
In this subdivision and there is kids here, they drive their kid to school, they are
going to drive by my house to get there, because that's how you get there, but
when I go to Kohl's I'm going to drive by your house . That’s just how it works.
So, what we look at is those volumes and make sure no one roadway is taking
the brunt of all that and for some time this project is going to take some of that
until this signal can be put in and extended, but it shouldn't be so much traffic that
everybody -- you know, we aren't getting people down here that are going to
snake their way up -- no, I'm going to get out at the light at Chateau, because
that's going to be quicker than winding and weaving and going through the
neighborhood that way. So, just wanted to kind of -- we are looking at those
things for connectivity. We have planned for them. We don't exactly know how
these are going to develop, but, again, the South Slough, we don't want too many
accesses there, but the Fire Department, Water Department are going to say,
hey, if we only have one access, we can only have a certain number of homes
there. So, just having one cul-de-sac service a project really limits the ability to
develop that property into the future as well. So, I just wanted to just -- just
quickly -- I know your hearing some of that already and you will probably hear
more of that in the future, just people that don't want to see stub streets extended
and they don't always get extended. A good example is Kleiner Park. We have
a stub street here out of Red Feather. A decision was made not to extend that
stub street. We didn't know there was going to a park when this other one went
in. It didn't get extended. But it got vetted. What's the pros and cons? Same
with these county streets. We didn't extend those as public streets. So, not to
say that they absolutely a hundred percent of the time have to be extended, but
generally when a sub street is provided to a property it's for those reasons. You
don't want somebody living here, their best friend is here, now they have to go
out on Ustick through this intersection, back this way to get there. So, again, just
a quick refresher on the classification levels. Up to 2,000 trips on a local street.
Up to 8,500 on a collector roadway and there is really no -- it's a volume to
capacity ratio, but 30, 40, 50 thousand cars a day on your arterial roadways, so --
I don't know if that's helpful or not, but I just wanted to kind of bring that home
that these people in here should be able to access schools, shopping, those
types of things without having to go back out on the road way, but you don't want
that commercial traffic to be going through the subdivision to access other
commercial enterprises. That -- that isn't -- that isn't the goal to send somebody
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that's going shopping that isn't within your neighborhood along the local streets,
so --
De Weerd: Okay. Council, any questions?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Caleb, on -- did you say ten trips per house per day?
Hood: 9.6 I think is what the traffic engineer manual says. So, that's -- a trip is --
a trip is coming and going. So, if I come to work and go home that's two trips.
So, I go home for lunch, kids at ball practice, whatever -- and that's two cars to a
household on average, so that's the national average is 9.6, but we round it to
ten. So, that's average household. Some more, some less.
De Weerd: Any other questions or comments?
Bird: Thanks, Caleb. Thank you.
De Weerd: Thank you, Caleb.
Hood: I appreciate it.
D. Parks and Recreation Department: Park Shelter Pricing
Update
De Weerd: Okay. Item 7-D is under our Parks and Recreation Department.
Colin.
Moss: Thank you, Madam Mayor, Members of the Council. So, I'm here to talk
tonight about the fees for our shelter reservations and we come before you a few
times a year. Jay typically is the one that comes about our fees. This one is a
little bit different. I wanted to kind of give an update before we start -- we start
noticing these fees. The class fees are things that change all the time based on
the instructors, what they want to charge, the length of the classes and things like
that. And so they change often and there is often not a lot of comment. These
ones, obviously, are -- this is a little bit bigger of an update and so this is
something that we wanted to bring to you a couple weeks ahead of time . So, this
is just an update to kind of put this in front of you . We will be starting the noticing
process as long as we get agreement and, then, we would come back in a
couple of weeks after the noticing process is complete to -- for formal action on
this. So, the reason that we are doing -- there is a couple -- a couple big
reasons. The first one is really that we haven't updated our picnic shelte r
reservation fees ever from what I can tell. I have records back to 2004 when I
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was a young intern with the Meridian Parks and Recreation Department, when
we had -- we had picnic shelters at Tully Park and Storey Park and we had a
resolution to add the Settlers Park and Chateau Park picnic shelters and so we
had a total of six picnic shelters going into 2004 and the fees were the exact
same as they are today back in 2004 . A lot has changed since then. So, we are
-- we are interested in looking at, you know, what the -- what the cost is to
provide that service to citizens and, then, also you have -- we have come to you
to talk about a new shelter -- a new software system for our department and as
part of that we are looking to go to online facility reservations and one of the
things that we are interested in doing is going away from the model of charging
based on attendance numbers and going to just a flat fee . It's going to be a lot
simpler for customers. It's going to be a lot simpler for staff, especially when you
have got an online shelter reservation system when we can just say it's a flat fee,
you know, you can have up to this many people, but this is the cost. Doesn't
matter, you know, how many people you end up bringing. You know, it -- it's
hard to know how -- you know, how rampant it is, but we definitely see some
dishonesty from customers because of that policy, so they will tell us whatever
number they need to tell us to get the lowest -- to the lowest fee; right? So, we --
we can avoid that. We can just -- we can get some more -- some more accurate
estimates as to what our attendance is going to be so our maintenance staff can
plan a little bit better for what their cleanup time might entail and so what we
have done is this -- this fee schedule includes what the current cost is and so the
ranges that you see on there would be because we have a sliding scale currently
based on attendance and so the low end would be for the minimum s, the high
end would be at the shelter capacity and we are proposing to just go with the flat
fees in the right-hand column and so you will notice some are -- some are a little
bit higher than what they currently are, some are pretty close to what they
currently are. Kleiner Park in particular isn't changing a whole lot. That was the
most recent park added to the system. Settlers Park -- you know, when Settlers
Park was added to the system it was a picnic shelter and some restrooms. Since
then we, obviously, have added Adventure Land playground with the splash pad
and the amenity value there is significantly higher than what it was when it was
originally added. So, you know, we are just -- in this process we looked at
surrounding cities and what their fees are for picnic shelters and we feel that we
are right -- what we are proposing is right in -- in line with -- with those
surrounding cities, so this is really just an update. If -- at this point I would really
just like to open it up for any comments or question s. If -- if not, then, I will -- I
will be done and be back in a couple of weeks for -- for your action.
De Weerd: Counsel, any questions?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I just wanted to say thank you for sitting through our whole meeting for --
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Little Roberts: Madam Mayor? I just want to say when we reserved a shelter
last year I was amazed at how inexpensive it was , so I must admit I'm really
happy to see us kind of coming around to be more comparable with the cities and
I think we should be higher, because we offer better parks anyway.
De Weerd: And responsive staff.
Moss: Absolutely. And this is -- this is also addressing an issue -- I don't even
want to call it a problem, but, you know, a park like Settlers Park where we have
varying sizes of picnic shelters -- you know, Shelter One, Two and Three out
there can accommodate different size groups, but we reserve currently -- we
reserve them out for, you know, one to 50 is the base fee for 30 dollars. All three
of them are the exact same and so if you're a party -- if you're giving a birthday
party for your -- you know, for your ten -- ten kids, nine year old birthday party,
which one are you going to get if they are available? You're going to get Shelter
One, because that's got the most space or maybe Shelter Two, because they are
the biggest ones. Shelter Two has more space -- or Shelter One has more
space around it. Shelter Two is a little bit closer to the picnic shelter. But with
these -- with these fees what we -- what we would like to do by graduating those
prices a little bit is those shelter reservations should really be directed to shelter
number three, because that's where -- that's where -- you know, the Shelter
Three can still accommodate a party of that size, which we have many of them
and Shelter One should be left over -- open for those larger reservations when a
party of 200 people wants to come in. So, we often get a situation where a party
of 200 wants to make a reservation at Settlers Park, but we can't, because it's
booked for a party of ten and it's -- so, that's trying to avoid situations like that.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Colin, can you just explain to us what the purpose of these fees are?
What are they designed to cover or what's the rationale behind the amounts? I
recognize that our fees are low, but are they designed to offset or cover the cost
related to anything associated with it?
Moss: You know, originally I think as -- as the fees were set originally I think that
was the intent. Anymore, if you really add up what it costs to provide these --
these facilities and the service to -- to make a reservation, I don't think they are --
I don't think you can reasonably say that we are -- you know, we are covering all
of our costs, because, you know, we have the cleanup -- we have the direct
costs. We have a cleanup fee. The staff that it takes to clean up the shelter
every time. We have the -- we have the cleaning supplies, we have equipment
that those staff are using, but, then, you know, we also go through every winter
and refurbish all of the picnic tables in our -- in our system, most of which are in -
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- are in -- are in picnic shelters. You know, we have an on-call staff available all
the time. Roger -- talked to Roger about this ahead of time and he estimated
about 90 percent of the calls that our on-call staff gets are for picnic shelter
reservations. They blew a breaker, plugged in too many crock pots or something
like that and we have to go reset a breaker or something happened with a picnic
shelter. You know, there is the office staff time to make the reservations and,
then, there is just the long-term maintenance of those picnic shelters. You know,
eventually replacing them, you know, fixing, whatever it is on the structure itself
or the concrete and so when we go through the process of setting the fees , you
know, we are looking at surrounding cities to make sure we are -- we are
comparable and, then, you know, you can -- you can see that they are not all the
same. There is -- there is picnic shelters that are of similar size, similar number
of picnic tables that are different prices depending on the park and so we are
looking at, you know, maybe the amenity of value around that. You know, at
Settlers Park if you're bringing 200 people to Settlers Park that might be causing
a bigger long-term effect, wear-and-tear effect because of the playground,
because of the splash pad, because of all the amenities that are available there
versus Bear Creek Park or something like that. And so, you know, part of it --
part of it is recuperating costs, but there is a little bit of a -- you know, what --
what's the amenity -- what are the amenities around that picnic shelter that's --
that might make it a little bit more expensive.
Cavener: Madam Mayor, just a comment then. Colin, I appreciate that.
Personally, I guess I struggle -- I feel like these fees, though, are somewhat
arbitrarily defined based on what is out there -- what else is out there in other
neighboring communities and if we are going to make a change, I would like to
see the proposed fees be commensurate with the amount of tim e staff has to put
in related to that particular reservation and for me personally I don't think it's
related to the upkeep and maintenance of those facilities. Those of the public's
facilities that are taxpayer facilities, but if there is a cost related to an individual
booking a reservation, I want to make sure that the city's recouping that cost and
if -- and I think that if we are going to make a change it needs to be related to that
direct cost and if we are implementing an online system that's reducing the
amount of staff time that's going to have to go to that, that's great. Let's just
make sure that our costs are related to the amount of time staff are going to have
to put into these, personally.
De Weerd: Frankly, I don't know if -- if you could -- you could charge the fee that
-- that is truly related to the cost and I think what the picnic shelter fees are are a
guaranteed service, where you don't rent it you're not getting the person to come
and change the -- the trash while you're there and come and pick up specifically
afterwards and that's what -- people want to know that the shelter is ready when
they get there and it's going to be cared for after they leave and they don't need
to. So, a lot of -- when these shelter fees were first enacted a lot of that was tied
to what the fees were and that's why you have a range. Certainly another
consideration as I recall -- and maybe Councilman Bird could say that that's not
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his recollection, but some of these larger parks you already have staff on. Some
of the smaller staff -- or some of the smaller parks you have to bring people out
there specifically to make sure that those shelters are there and a lot of times our
staff even has to play interference. You have someone there that -- that just kind
of went and said, hey, no one's here, I'm going to do my thing. They don't care
that there is a reservation plaque on there and you have staff that have to go in
and say, no, this was a reservation. So, there are specific costs associated with
the reservation system and if they don't want to pay it , then, they can stop by
there and get it if no one else has reserved it and I think that's why there was a
fee associated is you're paying to reserve that specifically for you , specifically for
your event, and making sure you have staff on hand to attend to the various
things that are needed.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I agree with you on that, which is why I believe that the fees
associated need to take that into consideration and not just be an arbitrary
comparison to what is happening in other municipalities that surround us or what
we have charged in the past.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree a hundred percent with you, Luke, and I have done -- I have -- the
Mayor and I have both gone through this ever since we have been on here. We
-- we are at least entitled to get our costs out of something like this and I think
that, basically, we are doing it. I think the main thing -- the changing to a set fee
instead of numerical numbers coming, is a -- is a great -- a great asset to us and
it's hard to really -- because you could go -- you could go three or four months at
Settlers Park and never -- never have -- other than just clean up and stuff
afterward, never be called out or anything else at the picnic shelters. I think,
Luke, that this is definitely a hundred percent better than what we had in place
and I'd like to at least give it a -- see how we do. The Parks Department is -- in
all their fees have always -- every time I have a question have always come up
with their costs. So, I feel comfortable with this fee set up myself.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I don't under -- I don't see how we can charge for the actual cost of the
reservation, unless you paid after the reservation -- after the event was over and
to me that just sounds like -- I mean that would be a nightmare and I think people
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January 10, 2017
Page 53 of 63
would rather pay an upfront fee, as opposed to say, well, depending on how
many hours of trash you need to pick up and how many -- if you have any
incidents that need people to come out and we charge this much by the hour -- I
mean that's really the only way to recoup the exact amount and I don't -- I think
that -- I don't think I know anybody that would be interested in doing that.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Not to belabor this. I don't think that's what anyone is suggesting is
that you pay after the fact. What I'm suggesting is that the proposed fees match
what the Parks Department anticipates the costs are. For instance, does it cost a
hundred dollars more in terms of staff time to rent out shelter A1 at Kleiner than it
does to rent out shelter A4. If it does, great, then, let's have the Parks
Department demonstrate that to us. But if it's not, then, let's have the fees be
commensurate with the actual cost related to staff to rent out that facility.
Moss: Madam Mayor, Councilman Cavener, I -- you know, the Kleiner Park fees
were adopted in -- in 2012 and, you know, just to be completely open, they --
they were higher than any other -- than any other park fees and at the time when
those were adopted I think there was a general sentiment that Kleiner Park
overall is just a nicer park and so the fees for the picnic shelters ought to be
higher and so that's -- that's why the fees currently at Kleiner Park are higher
than those at any other park that we have. You know, if we are going to go -- if
we would like to go back and look at what it actually costs us to provide staff for
the reservation -- to make the reservation, you know, at the -- at the office staff
level and, then, clean up afterwards, you know, the difference between Kleiner
Park and Settlers Park -- I mean it's -- it's not going to be any -- any different,
depending on the shelter size and the size of the -- of the reservation of course.
Cavener: And Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: If I'm alone in this and the rest of the Council feels that these arbitrary
numbers are sufficient for our fees, then, that's fine, we can move on. If other
Council Members feel that if we are going to look at these fees and that it's worth
exploring that they are commensurate with the total cost, then, that would be
something that I would like to see.
De Weerd: Well, I agree that they shouldn't be arbitrary and I don't recall that
they -- they were figured out without backup information. Certainly Council
always asks for that. So, that's fair to ask for and Colin is here in -- ahead -- oh,
is this the
public --
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January 10, 2017
Page 54 of 63
Moss: No.
De Weerd: You're not doing the public hearing yet, so -- to bring back and show
that there is -- there is some numbers behind the madness.
Moss: Absolutely. Madam Mayor, Members of the Council, we can definitely
bring back some -- some statistics about what it costs us to provide -- you know,
to provide the picnic shelters. I think you might see many of these fees not as
different as they are right now, but, again, I think we -- in going through this list I
think we need to change that -- we made some shelters a little bit more
expensive than others based on what is around the picnic shelter and not based
on the picnic shelter itself and so that's -- that was part of the reasoning on our
part.
De Weerd: And I think in Kleiner some of the conversation was each of -- some
of these shelters have little playgrounds and so as you mention what's in and
around it, they took the -- the care and maintenance of those little areas as well
into consideration.
Moss: Correct.
De Weerd: So, that I think what Council is asking is that you bring that
information back so you do show that it's not arbitrarily set, there -- there is
rationale behind how you set the various fees that --
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Having an office in a park and watching it cared for diligently, I
think it would be really difficult to set out, because overall through the summer I
don't see much difference in how the park is care d, unless somebody leaves a
mess and, then, obviously, it is, but the morning routine is the same day after day
after day and so to divide out how that impacts the shelter fees -- I don't know if it
can quite be accomplished without a whole lot of work . Just my thought from
being in a park. And, then, the other thing I know in previous discussions, the
pricing difference was kind of hoping that peo ple would self-select their park and
I think maybe you kind of touched on it earlier, so that you didn't end up with your
largest shelter with 20 people in it and that the pricing helps kind of create people
going to the shelter they were more appropriately sized for.
Moss: Yes. Madam Mayor, Councilman Little Roberts, that -- that -- exactly.
That's another good point about the difference . I know -- probably a good
example is Settlers Park Shelter One and Two. I mean they have the exact
same number of picnic tables. They have the exact -- I mean they are close to
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January 10, 2017
Page 55 of 63
the same size, but we priced Shelter One a little bit higher, because it can
accommodate a larger group and the smaller groups we feel should be funneled
over toward Shelter Two and Three to leave Shelter One available for those
larger groups and so if -- if we are directed to go in a different direction, we can
absolutely do that and base it more on the actual -- the picnic shelter itself and
what it -- and what that facility -- you know, what it takes us to provide that
facility. We can -- we can certainly go there.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Colin, I hope your -- your statement that we aren't going to change much is
true, because I think we are going to find out that most of these costs have
already -- as best you could figure costs on something like that -- is already taken
into this. So, I'm anxious to see when you come back with the new fees what we
-- how much difference there is.
Moss: And just a clarification. You know, a couple -- if we -- if we were to bring
back this fee schedule in a couple weeks, it's going to have to be the same as
what I'm presenting tonight, because the noticing process is for the next couple
of weeks and, then, we would have -- we would have the last Council meeting of
January to present these before we open shelter reservations on February 1st,
which we do every year, and so if -- if it's directed that these fees are not
adequate, then, we would probably just decide to go one more shelter season
with the current fees and come back again next year , which, Madam Mayor, is
okay as well.
Coles: Madam Mayor?
De Weerd: Yes, Mr. Clerk.
Coles: To Colin's point. So, we can see that the notice is set to go out on the
13th of January. However, if it's Council's direction I can contact our newspaper
of record and ask them to see if they can pull that notice if we wish to have Colin
come back with a different set of fees that we are wishing to -- to notice. So,
that's something that I can contact the paper about if that is the direction of
Council to have Colin come back with a different fee structure or proposed fee
structure before we notice anything.
De Weerd: I'm not sure I'm hearing that. I'm just hearing, please, bring data that
backs up your numbers.
Moss: Yeah.
De Weerd: So --
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January 10, 2017
Page 56 of 63
Moss: The current plan -- we will -- we will get some numbers and come back
after the noticing process has been completed in a couple of weeks and we will
bring back another presentation to Council.
De Weerd: And I do believe that, you know, having a different price structure
because it's a larger shelter can be justified and we are just -- I hear Council just
saying give us a little bit more information behind your fee.
Moss: Sure. Madam Mayor, I totally agree and what I'm -- my concern in coming
back is that there are going to be times when -- like Settlers Park One and Two is
the best example I can come up with where the shelter is almost the exact same .
One's a square and one's an octagon that have the same number of picnic
tables, but we have chosen to price those a little differently, just based on what
we have talked about. So, if that's -- if that's not what we would prefer, then --
then we will need to change it up just a little bit.
De Weerd: And that will be part of the conversation.
Moss: Okay.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, Colin, quick question. Forgive me if you already said it,
but what are we talking in a year -- what -- what's the -- what was last year's
revenue from the shelter reservation fees?
Moss: You know, I couldn't tell you off the top of my head . I know that park
reservation fee revenue overall is approaching, you know, 80 or 90 thousand
dollars over the course of the year. A good portion of that is picnic shelters. But,
then, you know, field reservations is also, you know, several thousand of that as
well. I could certainly come back with that number. That's pretty easy to come
up with. I just don't know it off the top of my head. But I know we have made
around 1,200 shelter reservations this last year in 2016.
De Weerd: And they are hard to get, so a pparently the fees are not too much.
But I think what's just being asked is to get a little bit more information on cost.
Okay?
Moss: Thank you.
E. Clerk’s Office: Presentation of Proposed Resolution to
Destroy Certain Semi-Permanent and Temporary
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Page 57 of 63
Records of the City of Meridian
De Weerd: Thank you, Colin. Okay. Item 7-F is -- oh, I'm sorry. I will do E. 7-E
is under our all-powerful clerk's office.
Coles: I have no power at this station, so -- Caleb actually has more power now
than I do. And we can move quickly to the next item and that's really what I'm
here to talk about is that proposed resolution on the agenda. Now, I can see that
the crowd is enormous that wants to talk about records retention and proposed
destruction of records according to our records retention schedule, but, really,
what I wanted to do today is -- normally these resolutions are on Consent
Agenda for Council's consideration. Departments have come before Council
before asking to destroy certain records according to the approved records
retention schedule. What's significant about this one and the reason that I'm
actually talking it and it's on -- not on Consent Agenda, but it's part of the regular
meeting, is because this is -- as far as I know in the history of the City of Meridian
the first time that we have had a resolution that encompasses every department
within the city asking to destroy certain records, again, according to that
approved -- that approved schedule. Now, we have been meeting as a records
management committee, but they started meeting before I became the city clerk,
but diligently for once a month -- at least once a month to compile the list
together that is before you with the 20 page resolution. Thankfully it's not an
ordinance that someone here would ask me to read line for line, because that
might take a little while, but, again, it's -- every department is represented in this -
- in this resolution. There are some departments that as they looked at their list
of approved documents, again, according to our records retention schedule, that
are still working to locate those documents, put them together. I am working with
them, the city attorney's office, Andrea Pogue in particular is working with them to
set some guidelines and some deadlines so that we can -- not have a situation
where we approve this resolution and, then, two years, three years down the
road we still have those documents. We need to destroy those documents if this
resolution is approved by Council. But there are some departments that are fully
ready tomorrow I'm sure to come to me and say I have got all 60 boxes ready to
go, let's -- let's get the shredding company here and get those documents
shredded. So, it's kind of everywhere in between. We got ready to go tomorrow
and, then, some that may be six months down the road will be able to completely
destroy all those documents that are represented on that list . But, again, the
significance here is that every department is listed . I wanted to thank the records
management team for the work that they have done , that they are doing, again,
in conjunction with the city attorney's office and Andrea Pogue in particular for
her work that she's done to help ensure that processes is a smooth one , that we
have all the documents that we need to, again, according to that schedule. So, I
would ask for your approval of that resolution that is before you, but I stand for
any questions that you might have in accordance with that.
De Weerd: Thank you, Mr. Clerk. Any questions for C.Jay?
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January 10, 2017
Page 58 of 63
Bird: I have none. Good job.
De Weerd: A long time to get here.
Coles: Yes.
F. Resolution No. : A Resolution of the Mayor and the
City Council of the City of Meridian Authorizing the City
Clerk to Destroy Certain Semi-Permanent and
Temporary Records of the City of Meridian; and Providing an
Effective Date.
De Weerd: Hooray. Okay. Resolution No. 17-1193 under Item 7-F is the next
item in front of you. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve Resolution No. 17-1193, a resolution of the Mayor
and City Council of the City of Meridian authorizing the City Clerk to destroy
certain semi-permanent and temporary records of the City of Meridian.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 7 -F. Mr. Clerk, will
you call roll.
Roll Call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 8: Ordinances
A. Ordinance No. : An Ordinance (H-2016-0114 - Citadel
Storage at Ten Mile) For Annexation and Rezone of a
Parcel of Land Located in the NE ¼ of the SE ¼ of
Section 34, Township 4 North, Range 1 West, Boise
Meridian, Ada County, Idaho, as Described in
Attachment “A” and Annexing Certain Lands and Territory,
Situated in Ada County, Idaho, and Adjacent and
Contiguous to the Corporate Limits of the City of
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January 10, 2017
Page 59 of 63
Meridian as Requested by the City of Meridian;
Establishing and Determining the Land Use Zoning
Classification of Said Lands from RUT to I-L (Light
Industrial District) in the Meridian City Code; Providing
that Copies of this Ordinance Shall be Filed
with the Ada County Assessor, the Ada County
Recorder, and the Idaho State Tax Commission, as
Required by Law; and Providing for a Summary of
the Ordinance; and Providing for a Waiver of the
Reading Rules; and Providing an Effective Date.
De Weerd: Item 8-A is Ordinance 17-1719. Mr. Clerk, will you, please, read this
by title.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1719, an
Ordinance, file number H-2016-0114, Citadel Storage at Ten Mile, for
Annexation and Rezone of a Parcel of Land Located in the NE ¼ of the SE ¼ of
Section 34, Township 4 North, Range 1 West, Boise Meridian, Ada County,
Idaho, as described in Attachment “A” and Annexing Certain Lands and Territory,
Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate
Limits of the City of Meridian as Requested by the City of Meridian; Establishing
and
Determining the Land Use Zoning Classification of Said Lands from RUT to
I-L (Light Industrial District) in the Meridian City Code; Providing that
Copies of this Ordinance Shall be Filed with the Ada County Assessor, the
Ada County Recorder, and the Idaho State Tax Commission, as Required
by Law; and Providing for a Summary of the Ordinance; and Providing for a
Waiver of the Reading Rules; and Providing an Effective Date.
De Weerd: Council?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 17-1719 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8 -A. Mr. Clerk, will
you call roll.
Roll Call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
Meridian City Council Workshop
January 10, 2017
Page 60 of 63
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Ordinance No. : An Ordinance (H-2016-0075 -
Maddyn Village Subdivision) For Annexation and
Rezone of a Portion of Lots 1 and 2, Block 1 of Strasser
Farms Subdivision as Filed in Book 59 of Plats at
Page 5,761 Records of Ada County, Idaho Located in
Government
Lot 1, Section 1, Township 3 North, Range 1 West, Boise
Meridian, Ada County, Idaho, as Described in
Attachment “A” and Annexing Certain Lands and Territory,
Situated in Ada County, Idaho, and Adjacent and
Contiguous to the Corporate Limits of the City of
Meridian as Requested by the City of Meridian;
Establishing and Determining the Land Use Zoning
Classification of Said Lands from RUT to R-8
(Medium Density Residential)
(6.87 Acres) and R-15 (Medium High Density Residential)
(3.53 Acres) Districts in the Meridian City Code;
Providing that Copies of this Ordinance shall be Filed
with the Ada County Assessor, the Ada County
Recorder, and the Idaho State Tax Commission, as
Required by Law; and Providing for a Summary of the
Ordinance; and Providing for a Waiver of the Reading
Rules; and Providing an Effective Date.
De Weerd: Item 8-B is Ordinance 17-1720. Mr. Clerk.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1720, an
ordinance, filed number H-2016-0075, Maddyn Village Subdivision, for
Annexation and Rezone of a Portion of Lots 1 and 2, Block 1 of Strasser Farms
Subdivision as Filed in Book 59 of Plats at Page 5,761 Records of Ada County,
Idaho, Located in Government Lot 1, Section 1, Township 3 North, Range 1
West, Boise Meridian, Ada County, Idaho, as Described in Attachment “A” and
Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and
Adjacent and
Contiguous to the Corporate Limits of the City of Meridian as Requested by
the City of Meridian; Establishing and Determining the Land Use Zoning
Classification of Said Lands from RUT to R-8 (Medium Density Residential)
(6.87 Acres) and R-15 (Medium High Density Residential) (3.53 Acres)
Districts in the Meridian City Code; Providing that Copies of this Ordinance
shall be Filed with the Ada County Assessor, the Ada County Recorder,
and the Idaho State Tax Commission, as Required by Law; and Providing
for a Summary of the Ordinance; and Providing for a Waiver of the Reading
Rules; and Providing an Effective Date.
Meridian City Council Workshop
January 10, 2017
Page 61 of 63
De Weerd: Okay. Council?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 17-1720, with suspension of
rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8-B. Mr. Clerk, will
you call roll.
Roll Call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea;
Little Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 9: Election of New City Council Officers
De Weerd: Under Item 9 is election of new City Council officers. The first order
of business would be for Council President.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I would nominate Keith Bird to serve -- continue serving as president.
Palmer: Second.
De Weerd: I have a motion and a second to nominate Keith Bird. Are there any
other nominations? Mr. Bird, do you accept this nomination?
Bird: I accept. I'm honored. I'm honored. Absolutely honored.
De Weerd: Okay. So, I will close the floor for nominations and I do have a
motion and a second for this nomination. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: For vice-president I would entertain nominations.
Meridian City Council Workshop
January 10, 2017
Page 62 of 63
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I nominate Joe Borton to continue serving on as the vice -chair.
Palmer: Second.
De Weerd: I would ask are there any other nominations? Closing the floor for
nominations. I do have a motion on the floor to accept Joe Borton for the vice-
president position. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 10: Future Meeting Topics
De Weerd: Any items under consideration for Item 10?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: First of all, to remind the legislative thing for the MYAC kids -- they go out
there and they work hard and put on a nice breakfast, so if you can possibly
make it, please, do it. They certainly appreciate it. And also I'm going to take a
privilege that I think not only my age, but my longevity here I can -- I can say -- I
have been proud the way the staff and everybody in this emergency disaster
thing has reacted and the job they have done and everything, but I also am very,
very proud -- you know, it's easy to be leaders when -- when everything is just
going down and nothing's going bad, you just -- you just go about your daily deal,
but when you have something like this is when the real leaders stand up and I
have got to tell you, you Councilmen -- every -- every call I made you guys
jumped on board for the citizens. There was no questions, no nothing, and I've
got to tell you, I -- Tammy has went well and behind leadership with the role she
has -- I mean she was so proactive that we didn't get -- we got behind, but we
didn't get behind because of not being there and I'm just -- I'm just proud to
service with all you guys. I appreciate everything you've done and your attitude
was just first class. This is what the Meridian community is about. Thank you.
De Weerd: Well, I would -- I would echo your sentiments. I said it under our first
item on our agenda, that it takes a team and it takes every member of the team
to make sure that the work that is needed to be done on behalf of our citizens
gets done. So, cheers to all of you. So, if --
Cavener: Madam Mayor?
Meridian City Council Workshop
January 10, 2017
Page 63 of 63
De Weerd: Yes, Mr. Cavener.
Cavener: If I may. Just for future meeting topics, in my new liaison role at the
Fire Department I attended the Rural Fire Commission last night and the topic
about newspapers to notice with came up and that group would like to follow the
city's lead and so I just would like to re -bring up the discussion from back towards
the end of the year about having a larger discussion about what newspaper the
city will use to notice meetings. I'd like to see that happen in the relatively near
future, so that I can report back to the commission about what the city's intension
is so they can follow suit.
De Weerd: And, Mr. Nary, you were working on that. When can we set that on
the agenda?
Nary: We did have it set on the agenda. You said we needed to bring it back in
the future. We could do it at this -- sorry.
De Weerd: Well, how much time do you need?
Nary: How about the next workshop? We can report back to the Council
basically the process that we have gone through, how we -- how the Council
could, then, select a permanent newspaper of record. So, the next workshop in
February 14th.
De Weerd: Okay. We will all love that conversation. Okay. If there is no --
Bird: I move we adjourn.
Milam: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye.
All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:55 P.M.
(AUDIO ING ON FILE OF THESE PROCEEDINGS)
MAYORY DE WEERD DATE APPROVED
ATTEST,:
C. JAY CUES, CITY CLERK
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Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 4A
PROJECT NUMBER:
ITEM TITLE: Minutes of December 20
Approve Minutes of December 20, 2016 City Council Regular Meeting
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council
December 20, 2016
Page 73 of 73
De Weerd: I have a motion and a second to close the public hearing. All those
in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we pass Resolution 16-1191.
Borton: Second.
De Weerd: I have a motion and a second to approve Item 9-G. Mr. Clerk, will
you call roll.
Roll Call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little
Roberts, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 11: Future Meeting Topics
Bird: Who said this was going to be a short meeting?
De Weerd: Yeah. Our attorney and our clerk did.
Bird: I move we adjourn.
Little Roberts: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:16 P.M.
(AUD REOOR FNG-QWEILE 7SE PROCEEDINGS)
/7
MAYOR
MAYOR T M de WEERD DATE APPROVED
ATTE T: Go�QOgATED.44,'
C. JAY LES, CITY CLERK Of o
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m 04 0
SEA I-
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 4B
PROJECT NUMBER: H-2016-0114
ITEM TITLE: Citadel Storage at Ten Mile
Development Agreement for Citadel Storage at Ten Mile (H-2016-0114) with Donald G.
Hart located at 4015 N. Ten Mile Road in the NE 1/4 of Section 34, Township 4N, Range
1W
MEETING NOTES
9 APPROVEO
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-003463
BOISE IDAHO Pgs=32 LISA BATT 01/12/2017 10:38 AM
CITY OF MERIDIAN, IDAHO NO FEE
DEVELOPMENT AGREEMENT
PARTIES: 1, City of Meridian
2. Donald G. Hart, Owner/Developer
THIS EVELOP NT AGREEMENT (this Agreement), is made and entered into
this day of , 2016, by and. between City of Meridian, a municipal
corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue,
Meridian, Idaho and Donald G. Hart, whose address is 4015 X. Ten Mile Road, Meridian, Idaho
83646, hereinafter called OWNER/DEVELOPER,
1. RECITALS:
1,1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of
certain tract of land in the County of Ada, State of Idaho, described in Exhibit
"A", which is attached hereto and by this reference incorporated herein as if
set forth in full, herein after referred to as the Property; and
1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance,
require or permit as a condition of zoning that the Owner/Developer make a
written commitment concerning the use or development of the subject
Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of
Section 11-5B-3 of the Unified Development Code ("UDC"); which
authorizes development agreements upon the annexation and/or re -zoning of
land; and
1.4 WHEREAS, Owner/Developer has submitted an application for the
Annexation and Zoning of 9,97 acres of land with an I -L zoning district (as
described in Exhibit "A."), under the Unified Development Code, which
generally describes how the Property will be developed and what
improvements will be made; and
1.5 WHEREAS, Owner/Developer made representations at the public hearings
both before the Meridian Planning & Zoning Commission and before the
Meridian City Council, as to flow the Property will be developed and what
improvements will be made; and
1.6 WHEREAS, the record of the proceedings for the requested preliminary plat
on the Property held before the Planning & Zoning Commission, and
DEVELOPMENT AGREEMENT — CITADEL STORAGE AT TEN MTLE R-2016-0114 -PAGE 1 of 8
subsequently before the City Council, includes responses of government
subdivisions providing services within the City of Meridian planning
jurisdiction, and includes further testimony and comment; and
1.7 WHEREAS, on the 6h day of December, 2016, the Meridian City Council
approved certain Findings of Fact and Conclusions of Law and Decision and
Order ("Findings"), which have been incorporated into this Agreement and
attached as Exhibit "B"; and
1.8 WHEREAS, the Findings require the Owner/Developer to enter into a
Development Agreement before the City Council takes inial action on final
plat; and
1.9 WHEREAS, Owner/Developer deems it to be in its best interest to be able to
enter into this Agreement and acknowledges that this Agreement was entered
into voluntarily and at its urging and request; and
1.10 WHEREAS, City requires the Owner/Developer to enter into a development
agreement for the purpose of ensuring that the Property is developed and the
subsequent use of the Property is in accordance with the terms and conditions
of this Agreement, herein being established as a result of evidence received
by the City in the proceedings for zoning designation from government
subdivisions providing services within the planning jurisdiction and from
affected property owners and to ensure zoning designation are in accordance
with the amended Comprehensive Plan of the City of Meridian on October
19, 2016, Resolution No. 16-1173, and the UDC, Title 11.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
2. INCORPORATION OF RECITALS: That the above recitals are contractual and
binding and are incorporated herein as if set forth in full.
3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and
phrases herein contained in this section shall be defined and interpreted as herein provided for,
unless the clear context of the presentation of the same requires otherwise:
3.1 CITY: means and refers to the City of Meridian, a party to this Agreement,
which is a municipal Corporation and government subdivision of the state of
Idaho, organized and existing by virtue of law of the State of Idaho, whose
address is 33 East Broadway Avenue, Meridian, Idaho 83642.
3.2 OWNER/DEVELOPER: means and refers to Donald G. Hart, whose
address is 4015 N. Ten Mile Road, Meridian, Idaho, 83646, the party that is
developing said Property and shall include any subsequent
owner/developer(s) of the Property.
DEVELOPIVIENT AGREEivIENT - CITADEL STORAGE AT TEN MILE H-2016-0114 PAGE 2 OF 8
3.3 PROPERTY: means and refers to that certain parcel(s) of Property located
in the County of Ada, City of Meridian as described in'Exhibit "A" and
attached hereto and by this reference incorporated herein as if set forth at
length.
4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the
right to develop the Property in accordance with the terms and conditions of this Agreement.
4.1 The uses allowed pursuant to this Agreement are only those uses allowed
under the UD C.
4.2 No change in the uses specified in this Agreement shall be allowed without
modification of this Agreement.
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following
special conditions;
a. Future development of the site shall be consistent with the design standards listed in UDC
11-3A-19 and the guidelines in the Meridian Design Manual (or any updated versions
thereof).
b. A secondary emergency only access is proposed via N. Ten Mile Road, along the eastern
boundary of the site. The Fire Department has approved the proposed emergency access
for phase one, however, with phase two the development shall construct a secondary
emergency access that meet the access separation requirements of the Meridian Fire
Department.
e. At a minimum, a 25 -foot wide street landscape buffer and a 5 -foot detached sidewalk
shall be constructed along the entire frontage of the site along N. Ten Mile Road in
accord with the standards listed in UDC 11 -3A -17m UDC 11-313-5, and 11 -3B -7C with
the first phase of development. The applicant is also required to construct a 10 -foot wide
landscape buffer on the South boundary adjacent to the existing rental house (Parcel #
SO434417405) unless this requirement is reduced or waived by Council.
d. Any future development of the site must comply with the City of Meridian ordinances in
effect at the time of development.
e. The applicant shall provide cross access from the north to the south if the site does not
develop as a self -storage facility.
f. Future development of the site must comply with the UDC standards in effect at the time
of development.
g. The site shall develop with a self -storage facility and shall comply with the specific use
standards as set forth in the UDC 11-4-3-33 and 11-4-3-34.
h. All existing structures shall be removed from the property within sixty (60) days of
annexation.
DEVELOPMENT AGREEMENT - CrFADEL STORAGE AT TEN MILE H-2016-0114 PAGE 3 OF 8
6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6)
months after the date of the Findings for the annexation and zoning or it is null and void.
7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF
ZONING DESIGNATION:
7.1 Acts of Default. Either party's failure to faithfully comply with all of the
terms and conditions included in this Agreement shall constitute default
under this Agreement.
7.2 Notice and Cure Period. In the event of Owner/Developer's default of this
Agreement, Owner/Developer shall have thirty (30) days from receipt of
written notice from City to initiate commencement of action to correct the
breach and cure the default, which action must be prosecuted with diligence
and completed within one hundred eighty (180) days; provided, however, that
in the case of any such default that cannot with diligence be cured within
such one hundred eighty (180) day period, then the time allowed to cure such
failure may be extended for such period as may be necessary to complete the
curing of the same with diligence and continuity.
7.3 Remedies. In the event of default by Owner/Developer that is not cured after
notice as described in Section 7.2, 0�vner/Developer shall be deemed to have
consented to modification of this Agreement and de -annexation and reversal
of the zoning designations described herein, solely against the offending
portion of Property and upon City's compliance with all applicable laws,
ordinances and rules, including any applicable provisions of Idaho Code §§
67-6509 and 67-6511. Owner/Developer reserves all rights to contest
whether a default has occurred. This Agreement shall be enforceable in the
Fourth Judicial District Court in Ada County by either City or
Owner/Developer, or by any successor or successors in title or by the assigns
of the parties hereto. Enforcement may be sought by an appropriate action at
law or in equity to secure the specific performance of the covenants,
agreements, conditions, and obligations contained herein.
7.4 Delay. In the event the performance of any covenant to be performed
hereunder by either Owner/Developer or City is delayed for causes that are
beyond the reasonable control of the party responsible for such performance,
which shall include, without limitation, acts of civil disobedience, strikes or
similar causes, the time for such performance shall be extended by the
amount of time of such delay.
7.5 Waiver. A waiver by City of any default by Owner/Developer of any one or
more of the covenants or conditions hereof shall apply solely to the default
and defaults waived and shall neither bar any other rights or remedies of City
nor apply to any subsequent default of any such or other covenants and
conditions.
DEVELOPMENT AGREEiviENT - Cn'ADEL STORAGE AT TEN M]LE H-2016-0114 PAGE 4 of 8
8. INSPECTION: Owner/Developer shall, immediately upon completion of any
portion or the entirety of said development of the Property as required by this Agreement or by City
ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written
approval of such completed improvements or portion thereof in accordance with the terms and
conditions of this Agreement and all other ordinances of the City that apply to said Property.
g. REQUIREMENT FOR RECORDATION: City shall record this Agreement,
including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the
third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by
the City Council. If for any reason after such recordation, the City Council fails to adopt the
ordinance in connection with the annexation and zoning of the Property contemplated hereby, the
City shall execute and record an appropriate instrument of release of this Agreement.
10. ZONING: City shall, following recordation of the duly approved Agreement, enact a
valid and binding ordinance zoning the Property as specified herein.
11. SURETY OF PERFORMANCE: The City may also require surety bonds,
irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the
UDC, to insure the installation of required improvements, which the Owner/Developer agrees to
provide, if required by the City.
12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued
in any phase in which the improvements have not been installed, completed, and accepted by the
City, or sufficient surety of performance is provided by Owner/Developer to the City in accordance
with Paragraph 11 above.
13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by
all ordinances of the City of Meridian unless otherwise provided by this Agreement.
14. NOTICES: Any notice desired by the parties and/or required by this Agreement
shall be deemed delivered if and when personally delivered or three (3) days after deposit in the
United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed
as follows:
CITY: with copy to:
City Clerk
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
OWNER/DEVELOPER:
Donald G. Hart
4015 N. Ten Mile Road
Meridian, ID 83646
City Attorney
City of Meridian
33 E. Broadway Avenue
Meridian, Idaho 83642
DEVELOPMENT AGREEMENT - CITADEL STORAGE AT TEN MILE H-2016-0114 PAGE 5 OF 8
14.1 A party shall have the right to change its address by delivering to the other
party a written notification thereof in accordance with the requirements of this section.
15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the panties and shall
survive any default, termination or forfeiture of this Agreement.
16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time
is strictly of the essence with respect to each and everyterm, condition and provision hereof, and that
the failure to timely perform any of the obligations hereunder shall constitute a breach of and a
default under this Agreement by the other party so failing to perform.
17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure
to the benefit of the parties' respective heirs, successors, assigns and personal representatives,
including City's corporate authorities and their successors in office. This Agreement shall be
binding on the O�vner/Developer, each subsequent owner and any other person acquiring an interest
in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or
portions thereof, except that any sale or alienation shall be subj ect to the provisions hereof and any
successor owner or owners shall be both benefited and bound by the conditions and restrictions
herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and
recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion,
had determined that Owner/Developer has fully performed its obligations under this Agreement.
18. INVALID PROVISION: If any provision of this Agreement is held not valid by a
court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement
and the invalidity thereof shall not affect any of the other provisions contained herein.
19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, eachparty
shall act reasonably in giving any consent, approval, or taking any other action under this Agreement.
20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action
or other proceeding instituted by any third party (including a governmental entity or official)
challenging the validity of any provision in this Agreement, the parties agree to cooperate in
defending such action or proceeding.
21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements,
agreements, condition and understandings between Owner/Developer and City relative to the subject
matter hereof, and there are no promises, agreements, conditions or understanding, either oral or
written, express or implied, between Owner/Developer and City, other than as are stated herein.
Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to
this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them
DEVELOPMENT AGREEMENT - CTrADEL STORAGE AT TEN MILE H-2016-0114 PAGE 6 or 8
or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted
ordinance or resolution of City.
21.1 No condition governing the uses and/or conditions governing re -zoning of the subject
Property herein provided for can be modified or amended without the approval of the
City Council after the City has conducted public hearing(s) in accordance with the
notice provisions provided for a zoning designation and/or amendment in force at the
time of the proposed amendment,
22, EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the
date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in
connection with the annexation and zoning of the Property and execution of the Mayor and City
Clerk.
[end of text; signatures, acknowledgements, and Exhibits A and B follow]
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and made
it effective as hereinabove provided.
OWNER/DEVELOPER:
D nald G. Hart
CITY OF MERIDIAN
By;
Mayor m y de Weerd
C y Mes, City Clerk
0V7$.,
DEVELOPNIENT AGREEMENT -- CUADEL STMAGE AT TN MILE H-2016-0114 PAGE 7 op 8
STATE OF IDAHO )
. ss:
County of Ada, )
Onthis � Ck day of , 201.6, before me, the undersigned, allotaiy Public in and
for said State, personally appeared Donald G. Hart, known or identified to me to be the person who
signed above, and acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written.
(SENOTARY
RA L. FULCHF�i
�F DANA
STATE OF IDAHO }
: S5
County of Ada )
On this 10-w day of
Notary Public for Idaho
Residing at:o3:--
My Commission Expires:
I
201.- >,Ibefbre me, a Notary Public,
personally appeared Tammy de Weerd and-Jayt!4TR-olmmr;'T�riow or identified to me to be t)le
Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person
that executed the instrument of behalf of said City, and acknowledged to me that such City executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written.
Opaiji)y Lj
Notary Public for Idaho
Residing at: (.&-y'
Commission expires: 3 -A�-19 0'a a
DEVELOPMENT AGREEMENT — CITADEL STORAGE AT TEN MILE H-2016-0114 PAGE 8 OF 8
�XH11T A
Legal Description and Exhibit Map
5awtoot;h Land 5urveyng, LLC
2030 S. wa3hm,3ton No., Cmmott, ID 53617
September8, 2016
Citadel 4 Annexation Legal
BASIS OF BEARINGS for this description is South 0153'14" West, between the brass Gap
marking the E114 comer of Section 34, and the brass cap marking the southeast corner of
Section 34, both In T, 4 N„ R. 1 W., B.M., Ada County, Idaho.
A parcel of land located in the NEI/4 of the SE114 of Section 34, T, 4 N., R. 1 W„ B.M., Ada
County, Idaho, more particularly described as follows;
BEGINNING at a found brass cap marking the CI/4 of Section 34;
Thence South 0153'14" West, coincident with the easterly boundary of said NEI/4 of the
SE1 /4 of Section 34, a distance of 328.00 feet, from which a 112' rebar PLS 972 witness
comer bears North 89°14'46" West, 44.93 feet;
Thence North 89014'46" West, parallel with the northerly boundary of said NEI/4 of the SE114
of Section 34, a distance of 1323.33 feet to the westerly boundary of said NE1/4 of the SEI/4
of Section 34;
Thence North 0448'55" East, coincident with said westerly boundary of the NE114 of the SETA
of Section 34, a distance of 328.00 feet, to a 518" rebar PLS 4998 marking the northwest
comer of said NEI 14 of the SEI/4 of Section 34;
Thence South 89114'46" East, coincident with the northerly boundary of said NEI/4 of the
SE114 of Section 34, a distance of 1323.74 feet to the POINT OF BEGINNING.
The above described parcel contains 9.97 acres more or less.
P:12016\16198 -CMC TEN MILE TOPOISurveykDraurings\Desariptions116198-CITADEL 4 ANNEXATION.docx
1'e0e 11
Citadel 4 Self Storage at Ten Mile — AZ
Citadel 4Self Step & Ten Mile -A
Exhibit B
CITY OF MERIDIAN ID1AN1-1`----1 FINDINGS OF FACT, CONCLUSIONS OF LAW
,law,
AND
DECISION & ORDER
In the Matter of the Request for Annexation and Zoning of 9.97 Acres of Land with an I -L Zoning
District, for the Property located at 4015 N. Ten Mile Road in the NE 1/4 of Section 34, Township
4N., Range 1W, by Conger Management Group.
Case No(s). H-2016-0114
For the City Council Hearing Date of: November 15, 2016 (Findings on December 6`h, 2016)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of November 15, 2016, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of November 15, 2016, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of November 15,
2016, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of November 15, 2016, incorporated by reference)
B. Conclusions of Law
I . The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Planning Department, the Public Works Department and any affected party requesting notice.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0114
-1-
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of November 15, 2016, incorporated by reference. The conditions are concluded to
be reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for annexation and zoning is hereby conditionally approved per the
conditions of approval in the attached Staff Report for the hearing date of November 15, 2016,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Two (2) Year Development Agreement Duration
The development agreement shall be signed by the property owner and returned to the City
within two (2) years of the City Council granting annexation and/or rezone (UDC 11-513-3D).
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the City if filed prior to the end of the two (2) year approval period
(UDC 11-513-317).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of November 15, 2016
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0114
-2-
By action of the City Council at its regular meeting held on the _ day of /)ez 6eY' ,
2016.
t
COUNCIL PRESIDENT KEITH BIRD VOTED
COUNCIL VICE PRESIDENT JOE BORTON VOTED
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED Y?f�
COUNCIL MEMBER TY PALMER VOTED Y'�
COUNCIL MEMBER LUKE CAVENER VOTED Y(!�
COUNCIL MEMBER GENESIS MILAM VOTED Yzf-/
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Attest:
Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney.
By: L-- Dated: ` f
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0114
-3-
STAFF REPORT
Hearing Date:
TO:
FROM:
SUBJECT:
October 20, 2016
Planning and Zoning Cotninission
Josh Beach, Associate City Planner
(208) 884-5533
Citadel 4 Storage at Ten Mile — H-2016-0114 (AZ)
1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST
The applicant requests annexation and zoning of 9.97 acres of land with an I -L zoning district to
construct a frtture self-service storage facility.
2. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ application with the conditions listed in Exhibit B,
based on the Findings of Fact and Conclusions of Law in Exhibit D. Planning & Zoning
Commission heard this item on October 20, 2016. At the public hearing, the Commission moved
to recommend approval of the subject AZ request.
a. Summary of Commission Public Hearing:
i. In favor: Jim Conger
ii. In opposition: None
iii. Commenting: Jim Conger
iv. Written testimony: Jim Conger
v. Staff presenting application: Bill Parsons
vi. Other staff commenting on application: None
b. Key Issue(s) of Discussion by Commission:
i. Whether to recommend approval of reducing or waiving the landscape requirement in
condition 1.1.1C.
c. Key Commission Change(s) to Staff Recommendation:
i. Modify condition 1.1.1C, as follows: The applicant is also required to construct a ten
foot wide landscape buffer for the eastern 150 feet of the southern boundary adjacent to
the existing rental house.
ii. Modify condition I.1.11) as follows: The applicant shall provide cross access from the
north to the south if the site does not develop as a self -storage facility.
d. Outstanding Issue(s) for City Council: The applicant is requesting that they only be
required to install a 10 -foot landscape buffer along the southern boundary of the property
and only for the first 150 feet of property starting from N. Ten Mile Road.
The Meridian City Council heard this item on November 15, 2016. At the public hearings, the
Council moved to approve the AZ and PP request.
a. Summary of City Council Public Hearing:
i. In favor: Jim Conger
fl. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Josh Beach
vi. Other staff commenting on application: None
Citadel 4 Self Storage at Ten Mile — AZ PAGE 1
b. Key Issues of Discussion by Council:
i. None
3. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to recommend approval of File
Number H-2016-0114 as presented in staff report for the hearing date of October 20, 2016 with the
following modifications: (Add any proposed modifications.)
Denial
After considering all staff, applicant and public testimony, I move to recommend denial of File
Number H-2016-0114 as presented in staff report for the hearing date of October 20, 2016 for the
following reasons: (You should state specific reason(s) for denial.)
Continuance
I move to continue File Numbers H-2016-0114 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
4. APPLICATION AND PROPERTY FACTS
a. Site Address/Location: (Parcel #SO434417200)
The site is located at 4015 N. Ten Mile Road in the NE %4 of Section 34, Township 4N., Range
1W.
b. Owner/Applicant:
Donald G. Hart
4015 N. Ten Mile Road
Meridian, ID 83646
c. Representative:
Conger Management Group
4824 W. Fairview Ave.
Boise, ID 83706
d. Applicant's Request: Please see applicant's narrative for this information.
5. PROCESS FACTS
a. The subject application is for annexation & zoning. A public hearing is required before the
Planning and Zoning Commission and City Council on this matter, consistent with Meridian City
Code Title 11, Chapter 5.
b. Newspaper notifications published on: October 3 and 17, 2016; October 24 and November 7,
2016 (Council)
c. Radius notices mailed to properties within 300 feet on: September 29, 2016; October 21, 2016
Council
d. Applicant posted notice on site by: October 7, 2016; November 15, 2016 (Council)
6. LAND USE
a. Existing Land Use(s): The subject property consists of rural residential land; zoned RUT in Ada
County.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 2
b. Description of Character of Surrounding Area and Adjacent Land Uses and Zoning:
North: Agricultural and single-family residential land, zoned RUT in Ada County
East: N. Ten Mile Road and single-family homes in the Isola Creek Subdivision zoned R-4
South: Agricultural and residential land, zoned RUT in Ada County
West: Agricultural and residential land, zoned RUT in Ada County
c. History of Previous Actions: None
d. Utilities:
1. Public Works:
Location of sewer: A sanitary sewer main intended to provide service to the subject site
currently exists in N. Ten Mile Road.
Location of water: A water main intended to provide service to the subject site currently exists
in N. Ten Mile Road.
Issues or concerns: None
e. Physical Features:
1. Canals/Ditches Irrigation: There are no major irrigation facilities that cross this site.
2. Hazards: Staff is unaware of any hazards that may exist on the site.
3. Flood Plain: This property is not within the floodplain overlay district.
7. COMPREHENSIVE PLAN POLICIES AND GOALS
The subject property is designated Mixed Use — Non Residential (MU -NR) on the
Comprehensive Plan Future Land Use Map (FLUM).
The purpose of this designation is to set-aside areas where new residential dwellings will not be
permitted, as residential uses are not compatible with the planned and/or existing uses in these
areas. For example, MU -NR areas are used near the City's waste water treatment plant and where
there are mining, heavy industrial or other hazardous operations. The City envisions a wide
variety of non-residential land uses may occur in MU -NR areas. Employment opportunities,
professional offices, warehousing, flex buildings, and storage uses as well as retail uses are
envisioned. Developments are encouraged to be designed similar to the conceptual MU -NR plan
depicted in Figure 3-6. See pages 31-32 in the Comprehensive Plan for more information.
In reviewing development applications, the following items will be considered in
MU -NR areas:
• No new residential uses will be permitted (existing residential will be allowed to remain and
expand accessory structures).
• Development is not required to comply with the items listed for development in all Mixed
Use areas.
• All developments should have a mix of at least two types of land uses.
• Where mixed use developments are phased, a conceptual site plan for the entire mixed use
area is encouraged.
• In developments where multiple commercial and/or office buildings are proposed, the
buildings should be arranged to create some form of common, usable area, such as a plaza
or green space.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 3
• A transitional use is encouraged on the perimeter of the MU -NR areas between any existing
or planned residential development.
• Conununity facilities such as a hospital, school, park, daycare, civic building or public
safety facilities are encouraged in larger developments.
• All retail and service commercial components of projects should be directly accessible to
neighborhoods within the section by both vehicles and pedestrians.
• Street sections consistent with the Ada County Highway District Master
Street Maps are required within the Unified Development Code.
• There is neither a minimum nor maximum imposed on non -retail commercial uses such as
office, food service/restaurants, industry or warehouse uses.
Sample uses, appropriate in MU -NR areas would include: employment centers, professional
offices, flex buildings, warehousing, industry, storage facilities and retail, and other appropriate
non-residential uses. Appropriate zoning districts include: C -G, C -C, L -O, I -L and I -H.
FIGURE 3-6., MIXED USE NON-RESIDENTIAL COKEPT DI AGRO
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The applicant proposes to annex the site with an I -L zoning district which is an appropriate
zoning district for an MU -NR designated area. The site is proposed to develop with a self-service
storage facility which is also consistent with the list of sample uses.
This project is a single use, but part of a larger MU -NR area that surrounds the Wastewater
Treatment Plant, so staff does envision a mix of uses developing in the area. There is a mix of
commercial near the intersection of Ustick and Ten Mile Roads and across the street will be a
park and future single family homes.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply
to the proposed development (staff analysis in italics):
"Require appropriate landscaping and buffers along transportation corridors (setback,
vegetation, low walls, berms, etc.)." (3.06.02F)
The subject property abuts N. Ten Mile Road on the east. N. Tell Mile Road is classified as an
arterial roadway, and requires a minimum 25 foot landscape barffer per° the UDC. The buffer
must be landscaped in accord with the standards listed in UDC 11 -3B -7C.
"Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity as part of a community pathway system." (3.03.03B)
Citadel 4 Self Storage at Ten Mile — AZ PAGE 4
Aside fi•orn the 5 -foot sidewalk along N Ten Mile Road, no pedestrian pathways are
proposed to the adjacent properties. Staff recommends a driveway connection on the north
property line to provide for future connectivity in the area.
"Plan for a variety of commercial and retail opportunities within the Impact Area."
(3.05.01J)
With the increase of residential units in the area, the proposed storage facilio; will contribute
to the variety of uses in the northern part of the city and will provide a needed service far
nearby residents.
"Ensure development provides safe routes and access to schools, parks and other community
gathering places." (3.07.02N)
A 5 -foot wide detached sidewalk is required along the east boundary of this site within the
landscape buffers along N. Tera Mile Road per UDC 11 -3H -4C.4.
"Restrict private curb cuts and access points on collectors and arterial streets." (3.06.02D)
77ae applicant is requesting one full access driveway onto N. Ten Mile Road. The UDC (H -
3A -3A) requires access to be taken from a local street when available; however, there is no
local street access available for this parcel. Staff recommends that the applicant grant cross
access to the arj acent parcels (north and south) for future interconnectivity.
"Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City." (3,01.01F)
The proposed development is contiguous to annexed parcels and city services are available.
Staff is of the opinion that the proposed use is generally consistent with the Comprehensive Plan and
the surrounding uses based on the analysis above if the developed in accord with the conditions of
approval in this report.
8. UNIFIED DEVELOPMENT CODE
A. Purpose Statement of Zone: The purpose of the I -L district is to provide for convenient
employment centers of light manufacturing, research and development, warehousing, and
distributing. In accord with the Meridian Comprehensive Plan, the I -L district is intended to
encourage the development of industrial uses that are clean, quiet and free of hazardous or
objectionable elements and that are operated, entirely, or almost entirely, within enclosed
structures. Accessibility to transportation systems is a requirement of this district.
B. Schedule of Use: Unified Development Code (UDC) Table 11-2C-2 lists the principal permitted,
accessory, conditional, and prohibited uses in the I -L zoning district. The proposed self-service
storage is a principally permitted use in the I -L zoning district; compliance with the specific use
standards listed in UDC 11-4-3-34 for the use is also required.
C. Dimensional Standards: Development of the site shall comply with the dimensional standards
listed in UDC Table 11-2C-3 for the proposed I -L zoning district.
D. Landscaping: Landscaping is required to be installed on the site in accord with the parking lot
standards listed in UDC 11 -3B -8C, street buffer standards listed in UDC 11 -3B -7C in accord with
UDC Table 11-2C-3; and 11-4-3-34.
E. Off -Street Parking: UDC 11 -3C -6B.2 requires 1 space for every 2,000 square feet of gross floor
area based on the square footage of the proposed office building.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 5
F. Self-Seivice Uses: UDC 11-3A-16 lists the specific requirements for self-service uses (see
section 9 below for further analysis).
G. Structure and Site Design Standards: Development of this site must comply with the design
standards in accord with UDC I1 -3A-19 and the guidelines listed in the Architectural Standards
Manual (ASM).
9. ANALYSIS
Analysis of Facts Leading to Staff Recommendation:
1, AZ: The applicant requests annexation and zoning of 9.97 acres of land with an I -L zoning
district, consistent with the MU -NR land use designation.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be annexed and rezoned. The property is contiguous to land that has
been annexed into the City and is within the Area of City Impact boundary.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the conditions included in
Exhibit B.
The applicant proposes to develop a self-service storage facility on the site consisting of the
following:
1. Storage Building units varying in size from 5' X 10' to 12' X 30' totaling 193,823 square
feet. The applicant proposes to constrict the facility in two phases, with approximately
63,187 square feet of storage in the first phase, and 130,636 in the second phase.
2. Storage —Outdoor covered & uncovered, totaling 55,926 square feet
3. On- site office consisting of 1,156 square feet
The project is proposed to develop in two phases as depicted on the submitted site plan. Staff
recommends the proposed 35 foot landscape buffer and 5 -foot detached sidewalk along the
entire frontage of the site along N. Ten Mile Road is constructed with the first phase of
development.
Self -Service Storage Facilities: The specific use standards for the self-service storage facility
listed in UDC 11-4-3-34 apply to development of this site as follows:
A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial
place of business. The manufacture or sale of any item by a tenant from or at a self-
service storage facility is specifically prohibited.
The applicant trust comply with this requirenien.t.
B. On-site auctions of unclaimed items by the storage facility owners shall be allowed as a
temporary use in accord with Section 11-3E temporary use requirements of this Title.
The applicant must comply with this requirement.
C. The distance between structures shall be a minimum of twenty-five feet (25').
The distance between all of the buildings ineets or exceeds the 25 foot distance
requirelnent.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 6
D. The storage facility shall be completely fenced, walled, or enclosed and screened from
public view. Where abutting a residential district or public road, chain-link shall not be
allowed as fencing material.
Chain-link will not be pennitted as a fencing nnaterial where the proposed facility fronts
N. Ten Mile Road.
E. If abutting a residential district, the facility hours of public operation shall be limited to
6:00 a.m. to 11:00 p.m.
The site does not abut any residential uses, nor are any proposed for the surrounding
area.
F. A minimum twenty five foot (25') wide landscape buffer shall be provided where the
facility abuts a residential use, unless a greater buffer width is required by this title.
Landscaping shall be provided as set forth in subsection 11-313-9C of this title.
Not applicable. The site does not abut a residential use.
G. If the use is unattended, the standards in accord with Section 11-3A-16 self-service uses
of this Title shall also apply. (See standards from. UDC 11-3A-16 belox).
H. The facility shall have a second means of access for emergency purposes.
A secondary emergency only access is proposed via N. Ten. Mile Road, along the eastern
boundary of the site just north of the main entrance. The Fire Department has approved
the proposed emergency access for phase one. With phase hvo, the development shall
construct a secondary emergency access that meets the requirements of the Meridian
Fire Department.
I. All outdoor storage of material shall be maintained in an orderly manner so as not to
create a public nuisance. Materials shall not be stored within the required yards. Stored
items shall not block sidewalks or parking areas and may not impede vehicular or
pedestrian traffic.
The applicant shall comply with this requirement:
J. The site shall not be used as vehicle wrecking or junkyard as herein defined.
The applicant shall comply with this requirennent.
K. For any use requiring the storage of fuel or hazardous material, the use shall be located a
minimum of one thousand feet (1,000') from a hospital.
The applicant is not proposing to store any hazardous inaterial on the site. The applicant
shall comply with this requirement.
Self -Service Uses: The proposed use of the property is for a self-service storage facility. UDC
11-3A-16 requires all unattended self-service uses to comply with the following requirements:
A. Entrance or view of the self-service facility shall be open to the public street or to
adjoining businesses and shall have low -impact security lighting.
The entrance of the facility fi-orn N. Ten Mile Road is open and visible fr•orn the public
street. Low-i.rnpact security lighting is required to be provided.
B. Financial transaction areas shall be oriented to and visible from an area that receives a
high volume of traffic, such as a collector or arterial street.
This standard is not applicable.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 7
C. Landscape shrubbery shall be limited to no more than three feet (3') in height between
entrances and financial transaction areas and the public street.
This standard is not applicable.
Site Plan: A site plan was submitted, included in Exhibit A.2 that depicts a storage facility. The
design of the site should comply with the design review standards listed in UDC 11-3A-19 and
the guidelines contained in the Architectural Standards Manual,
Sidewalk: A minimum 5 -foot wide detached sidewalk is required around all buildings as well as
those serving public streets.
Staff recommends a minimum 20 -foot wide driveway and cross -access be provided from the
proposed site to the property to the north and south. This will enhance interconnectivity
between the site and the future development of the adjacent property in accord with UDC
11-3A-3. Prior to the Commission hearing the applicant should provide a new concept plan that
depicts the interconnectivity as recommended by staff.
Landscaping: A landscape plan was submitted, included as Exhibit A.3 that depicts
street buffer and perimeter landscaping on the site; water conserving landscaping is
proposed. All landscaping should comply with the standards listed in UDC 11-3B.
A 35 -foot wide street buffer is proposed along N. Ten Mile Road. A 25 foot landscape buffer is required to
be landscaped in accordance with UDC 11 -3B -7C. The unimproved right-of-way adjacent to N. Ten Mile
Road needs to be landscaped in accord with UDC 11-3B-7. On the south boundary of the site there is an
exisitng single family home. The applicant shall provide a 25 -foot wide landscaper buffer adjacent to this
property boundary.
Parking: Per UDC 11 -3C -6B.2, in industrial districts, one off-street parking space is required
per 2,000 square feet of gross floor area. Based on the total square footage of the office, one (1)
parking space is required for the development. Additionally, per UDC 11 -3C -6G, one bicycle
parking space is required to be provided for every 25 vehicle spaces proposed on the site, in
compliance with the standards listed in UDC 11 -3C -5C.
A bicycle rack is required to be provided on the site capable of holding at least one bicycle.
Industrial Zoning: All buildings in the I -L zoning district are required to be set back 35 feet
from the street per UDC 11-2C-3.
Utilities: Sanitary sewer service to the proposed development will only be needed for the
manager's office adjacent to N. Ten Mile Road, and therefore no new mainlines will be needed.
Applicant will need to construct water mains to and through the project from the existing
mainline in N. Ten Mile Road.
Existing Structure(s): There is an existing home and associated outbuildings on the site that will
be removed as part of this development.
Building Elevations: Structures within the proposed development that are visible from the street
or abutting properties are required to comply with the design review standards set forth in UDC
11-3A-19 and the guidelines contained in the Architectural Standards Manual.
Building materials for the proposed storage structures/wall around the perimeter of the
development consist of split face CMU with accent mortar, ribbed metal wall accents and trim
and metal roofing. The office will consist of two different colors of stucco and gates will be
powder coated.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 8
Along N. Ten Mile Road, the masomy wall will consist of split -face block with a different color
of mortar to accent and give a brick/stone appearance. The balance of the storage facility will be
fully enclosed by the 9+/- foot walls and gate. See elevations in Exhibit A.3.
Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC application is
required to be submitted prior to issuance of building permits. The applicant is required to obtain
approval of a design review application for the proposed structures and site design for the self-
service storage facility. This application may be submitted concurrently with the CZC
application. The applicant must comply with the design standards listed in UDC 11-3A-19 and
the guidelines contained in the Architectural Standards Manual.
In suirrrnar) staff finds the proposed project complies with the future land use map and applicable
policies of the Comprehensive Plan and the UDC with the conditions of approval listed in Exhibit
B. Based on the aforementioned analysis, staff recommends approval of the subject application.
10. EXHIBITS
A. Drawings
1. Vicinity Map
2. Proposed Concept Plan (dated: 09/12/2016) (NOT APPROVED)
3. Proposed Elevations
B. Conditions of Approval
1. Planning Division
2. Public Works Department
3. Fire Department
4. Police Department
5. Parks Department
6. Republic Services
7. Ada County Highway District
C. Legal Description and Exhibit Map
D. Required Findings from Unified Development Code
Citadel 4 Self Storage at Ten Mile — AZ PAGE 9
A. Drawings
1. Vicinity/Zoning Map
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Citadel 4 Self Storage at Ten Mile — AZ PAGE 20
2, Site Plan (dated: 09/12/2016) (NOT APPROVED)
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Citadel 4 Self Storage at Ten Mile — AZ PAGE 21
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Citadel 4 Self Storage at Ten Mile — AZ PAGE 21
3. Proposed Elevations
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Citadel 4 Self Storage at Ten Mile — AZ PAGE 22
B. Conditions of Approval
1. PLANNING DIVISION
1.1.1 A Development Agreement (DA) is required as a provision of annexation and zoning of this
property. Prior to annexation ordinance approval, a DA shall be entered into between the City of
Meridian, the property owner(s) at the time of ordinance adoption, and the developer.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the
Planning Division within six (6) months of the City Council granting annexation, approved by
City Council and recorded. The DA shall, at minimum, incorporate the following provisions:
a. Future development of the site shall be consistent with the design standards listed in UDC 11-
3A-19 and the guidelines in the City of Meridian Architectural Standards Manual (or any
updated versions thereof).
b. A secondary emergency only access is proposed via N. Ten Mile Road, along the eastern
boundary of the site. The Fire Department has approved the proposed emergency access for
phase one, however, with phase two the development shall construct a secondary emergency
access that meet the access separation requirements of the Meridian Fire Department.
c. At a minimum, a 25 -foot wide street landscape buffer and a 5 -foot detached sidewalk shall be
constructed along the entire frontage of the site along N. Ten Mile Road in accord with the
standards listed in UDC 11-3A-17,UDC 11-3B-5 and 11-313-7C with the first phase of
development. The .,.,,.,lieant is also r rod to , nstruot „ 25 feet wide l ndseape buf r-
The applicant is
also required to construct a 10 -foot wide landscape buffer on the South boundary
adiacent to the existing rental house (Parcel # 50434417405) unless this requirement is
reduced or waived by Council.
d. Any future development of the site must comply with the City of Meridian ordinances in
effect at the tune of development.
e. The applioant shall constpaet at a miniffl1im,
a 20 foot wide d4veway and grant cross aeee
from the proposed site to the pFoperty to the north (Par -eel # SO4 34 i 31200) and the south
(Par -eel # SO4 3 4 4 17200) in aeeofd with UDG 11 3A 3. Pr-ioF to the Planning and Zoning
Commission hearing, the applieapA shall provide an updated eetieept plan showing f -LA
Y-equifed oress aeoess points. The applicant shall provide cross access from the north to
the south if the site does not develop as a self -storage facility.
f. Future development of the site shall comply with the UDC standards in effect at the time of
development.
g. The site shall develop with a self -storage facility and shall comply with the specific use
standards as set forth in the UDC 11-4-3-33 and 11-4-3-34.
h. All existing structures shall be removed from the property within sixty (60) days of
annexation.
2. PUBLIC WORKS DEPARTMENT
2.1.1 This development only requires sewer service to the small leasing office adjacent to N. Ten Mile
Road, and therefore no new mainlines will be needed.
2.1.2 Water service to this site is available via extensions off of the existing main in N. Ten Mile Road.
The applicant shall be responsible to install water mains to and through this development to the
Citadel 4 Self Storage at Ten Mile — AZ PAGE 23
North, South, and West boundary lines. Coordinate main sizing and routing with the Community
Development Department.
2.1.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor, DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.1.4 Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
2.1.5 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
2.1.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.1.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.1.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.1.9 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11 -5C -3B.
2.1.10 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.1.11 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.1.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.1,13 Developer shall coordinate mailbox locations with the Meridian Post Office.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 24
2.1.14 All grading of the site shall be performed in conformance with MCC 11-14B
2.1.15 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.1.16 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACRD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.1.17 At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
2.1.18 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works,aspx?id=272). All street lights shall be
installed at developer's expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor's
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
2.1.19 The City of Meridian requires that the owner post to the City a Warranty Surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
3. FIRE DEPARTMENT
3.1 The Fire Department has no concerns related to this application.
4. POLICE DEPARTMENT
4.1 The Police Department has no concerns related to this application.
5. PARKS DEPARTMENT
5.1 The Parks Department has no concerns related to this application.
6. REPUBLIC SERVICES
6.1 The applicant shall provide carts for trash and recycling at the office.
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Comments have not yet been received fi-oln ACHD on this application.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 25
C. Legal Description and Exhibit Map
Sawtooth Land Surveying, LLC
(208) 358-8104 r- (208) 398-8105
2030 5, Washington Avc., Emmctt, ID 83617
September 8, 2016
Citadel 4 Annexation Legal
BASIS OF BEARINGS for this description is South 0053'14" West, between the brass cap
marking the E1/4 corner of Section 34, and the brass cap marking the southeast corner of
Section 34, both in T. 4 N., R. I W., B.M., Ada County, Idaho.
A parcel of land located in the NE1/4 of the SE1/4 of Section 34, T. 4 N., R. 1 W., IBM,, Ada
County, Idaho, more particularly described as follows;
BEGINNING at a found brass cap marking the E1/4 of Section 34;
Thence South 0053'14" West, coincident with the easterly boundary of said NE1/4 of the
SEI/4 of Section 34, a distance of 328.00 feet, from which a 1/2" rebar PLS 972 witness
comer bears North 89014'46" West, 44.93 feet;
Thence North 89°14'46" West, parallel with the northerly boundary of said NE1/4 of the SE1/4
of Section 34, a distance of 1323.33 feet to the westerly boundary of said NE1/4 of the SE1/4
of Section 34;
Thence North 004$'55" East, coincident with said westerly boundary of the NE1/4 of the SE1A
of Section 34, a distance of 328.00 feet, to a 5/8" rebar PLS 4998 marking the northwest
comer of said NEI/4 of the SE1/4 of Section 34;
Thence South 89014'46" East, coincident with the northerly boundary of said NE1/4 of the
SE1/4 of Section 34, a distance of 1323.74 feet to the POINT OF BEGINNING.
The above described parcel contains 9.97 acres more or less,
PA2016\16198-CMG TEN MILE TOPO\Survey\Dra Ings\Descriptions\16198-CITADEL 4 ANNEXATION.docx
Page 11
Citadel 4 Self Storage at Ten Mile — AZ PAGE 26
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Citadel 4 Self Storage at Ten Mile — AZ PAGE 27
D. Required Findings from Unified Development Code
1. Annexation & Zoning Findings:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation
and/or rezone, the Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
Council finds the proposed annexation to I -L is consistent with the proposed MU -NR
future land use designation.
b. The map amendment complies with the regulations outlined for the proposed
district, specifically the purpose statement;
Council finds that the proposed map amendment to the I -L zoning district is consistent
with the purpose statement of the industrial districts and the proposed uses will provide a
needed service to area residents.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
Council finds that the proposed zoning amendment will not be detrimental to the public
health, safety, or welfare if the applicant complies with conditions outlined in this report.
However, Council considered any oral or written testimony that was provided when
determining this finding.
d. The map amendment shall not result in an adverse impact upon the delivery of
services by any political subdivision providing public services within the City
including, but not limited to, school districts; and,
Council finds that the proposed zoning amendment will not result in any adverse impact
upon the delivery of services by any political subdivision providing services to this site.
e. The annexation is in the best of interest of the City (UDC 11-513-3.E).
Per the above findings, Council feels the proposed annexation is in the best interest of the
City if the applicant enters into a DA with the City and develops the property as outlined
in Exhibit B above.
Citadel 4 Self Storage at Ten Mile — AZ PAGE 28
Joshua Beach
From: Marcel Lopez <marcel@congergroup.com>
Sent: Thursday, November 10, 2016 5:06 PM
To: Joshua Beach; Jim Conger; Barbara Shiffer; C.Jay Coles; Charlene Way; Machelle Hill
Subject: RE: Citadel Storage at Ten Mile
Josh,
The developer is in agreement with the Planning & Zoning Commission's recommendations and Staff report for the
Meridian City Council for the Citadel 4 Storage applications.
We appreciate all your help and guidance with this process.
Marcel Lopez
Conger Management Group
208.336.5355 — office
208.336.2282 — fax
From: Joshua Beach[ma ilto:jbeach Ca@meridiancity.org]
Sent: Wednesday, November 09, 2016 2:07 PM
To: Jim Conger; Marcel Lopez; Barbara Shiffer; C.Jay Coles; Charlene Way; Machelle Hill
Subject: Citadel Storage at Ten Mile
Attached are the Planning at Zoning Commission's recommendations and the Staff Report for the proposed
annexation and zoning for Citadel 4 Storage at Ten Mile H-2016-0114. These items are scheduled to be on
the City Council agenda on November 15, 2016. The public hearing will be held at City Hall, 33 E. Broadway
Avenue, beginning at 6:00 pm. Please call or e-mail with any questions.
Jim/Marcel - Please submit any written response you may have to the recommendations in the report to the
City Clerk's office (cjcoles@meridiancity.or, mhill@meridiancity.orR) and myself (e-mail or fax) as soon as
possible.
Josh Beach I Associate City Planner
City of Meridian I Community Development Department
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208-489-0576
iDIA.
Built for Business, Designed for Living
www.opportunitymeridion.org
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 4C
PROJECT NUMBER: H-2016-0075
ITEM TITLE: Maddyn Village
Development Agreement for Kyle Enzler for Maddyn Village (H-2016-0075) located at
2975 and 3001 N. Meridian Road, in the NE 1/4 of Section 1, Township 3N, Range 1 W
MEETING NOTES
Ff APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-003461
BOISE IDAHO Pgs=47 LISA BATT 01/12/2017 10:37 AM
CITY OF MERIDIAN, IDAHO NO FEE
DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2, Kyle Enzler,.Owner/Develop(.,-r
THIS: DEVELOPMENT AGREEMENT (this Agreement), is -made -and enteredinto
this day of _3A No/9 Ry , 201 V', by and between. City of Meridian', a municipal
corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue,
Meridian, Idaho 83642 and Kyle EnAer, whose address is 3100 N. Meridian Road, Meridian, Idaho
83646, hereinafter called OWNEWDEVELOPER,
1. .RECITALS:
I,1 WHEREAS, Owner is the solc•owner, in law and/or equity, of certain tract
of land in the County of Ada, State of Idaho, described in Exhibit "A", which
is attached hereto and by this reference incorporated herein as if set forth in
full, herein after referred to as the Property; and
1,2 WHEREAS, Idaho Code §•67=65.11A provides that cities may, by ordinance,
require- or permit as a condition of zoning that the Owner and/or Developer
make a written commitment concerning the use or development of tile subject
Property; and
1,3 WHEREAS, City has exercised its statutory authority by the enactment of
Section 1.1-513-3 of the Uzrifsed Development Code ("UDC"), which
authorizes development.agreements upon the annexation and/or re -zoning of
land; :and
1.4 WHEREAS, Owner/Developer has submitted an application for the
annexation of approximately 10,4 acres of land from the RUT zoning district
in Ada County to the R-8 (Medium Density Residential)(6.9 acres) and to the
R -I5 (Medium High Density Residential)(15 acres) zoning district (as
described in Exhibit "AP), under the Unified Development Code, which
generally describes. how the. Property will be- developed and what
improvements will be made; and
1,5 WHEREAS, Owner/Developer made representations at the public hearings
both before the Meridian Planning & Zoning Commission and before the
Meridian City Council, as to how the Property will be developed and what
improvements will be made; and
DEVELOPMENT AGREFMENT— MADDYN W.LAGE SUBDivISTON H-2016-0075 PAGF I OF 8
1.6 WHEREAS, the record of the proceedings for the requested preliminary plat
on the Property held before the Planning & Zoning Commission, and
subsequently before the City Council, includes responses of government
subdivisions providing services within the City of Meridian planning.
jurisdiction, and includes further testimony and comment; and
1.7 WHEREAS, on the It"' day of October, 2016; the. Meridian City Council
approved certain Findings of Fact and Conclusions of Law and Decision and
Order ("Findings"), which have been incorporated into this Agreement and
attached as Exhibit "B"; and
1.8 WHEREAS, the Findings require the Owner/Developer to enter into a
Development Agreement before the City Council takes final action,on final
plat; and
1.9 WHEREAS, Owner/Developer deems it to be in its best interest to be able to
enter into this Agreement and acknowledges that this Agreement was entered
into voluntarily and at its urging and request; and
1.10 WHEREAS, City requires the Owner/Developer to enter into a development
agreement for the purpose of ensuring.that the Property is developed and the
subsequent use of 'the Property is in accordance with the terms and conditions
of this Agreement, herein being established as a result of evidence received
by the City in the proceedings for zoning designation from government
subdivisions providing services within the planning jurisdiction and from
affected property Owner and to ensure .zoning designationare in accordance
with the amended Comprehensive Plan of the City-ofMeridian on October
19, 2016, Resolution No. 16-11.73, and the UDC, Title 11,
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
2, INCORPORATION OF RECITALS. That the. above recitals are contractual and,
binding and are incorporated herein as if set forth in Rill.
3, DEFINITIONS: For all purposes of this Agreement the following words, terms, and
phrases herein contained in this section shall be defined and interpreted as herein provided for,
unless the clear context of the presentation of the same requires otherwise:
3.1 CITY: means and refers to the City of Meridian, .a party to this Agreement,
which is a municipal Corporation and government subdivision of the state of
Idaho, organized and existing by virtue of law of the State of Idaho, whose
address.is 33 East Broadway Avenue, Meridian, Idaho 83642,
DEVELOPMENT AGREEMENT-MADDYN VILLAGE SUBDIVISION H-2016-0075 PAGE 2 OF 8
3.2 OWNER/DEVELOPER: means and refers to Kyle Enzler, whose address
is 3001 N. Meridian Road, Meridian, ID 83646, the party that owns said
Property and shall include any subsequent owner(s) and/or developer(s) of the
Property.
3.3 PROPERTY: means and refers to that certain parcel(s) of Property located
in the County of Ada, City of Meridian as described in Exhibit "A"
describing the parcels to be re -zoned Medium Density Residential (R-8) and
Medium High Density Residential (R-15) and attached hereto and by this
reference incorporated herein as if set forth at length.
4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest tl)e
right to develop the Property in accordance with the terms and conditions of this Agreement.
4.1 The uses allowed pursuant to this Agreement are only those uses allowed
under the UDC.
4.2 No change in the uses specified in this Agreement shall be allowed without
modification of this Agreement.
5. CONDITIONS GOVERNING.DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner and/or Developer shall develop the Property in accordance with the
following special conditions:
a. Except .the Public street .access to Meridian Road; direct lot access to N.
Meridian Road, an a-iterial street, is prohibited in accord with UDC 11-3A-3
unless waived by City Council.
b. Future development.of this site:shall be consistent with the preliminary plat,
site plan, landscape plan and building elevations in Exhibit A of the attached
Findings of Fact and Conclusions of Law with attached Staff Report (Exhibit
B).
c. The site shall develop with a minimum of 15.3% open space (1.59 acres) to
include the following amenities: a bocce ball court, internal pathways, a
gazebo/plaza;. community garden and an internal grassy area at least 50' x
100' as. proposed.
--?d. With the first phase of the development the owner/developer shall construct
the 5 -foot detached sidewalk and 25 -foot landscape buffer along the entire
frontage of N. Meridian Road.
e. The existing homes on Lots 16 and 3 1, Bloch must connect to city utilities
and must take access from Elsinore Way with the first-pllase of development
'r f. The accessory detached structure must either be removed or the applicant has
been granted a variance prior to issuance of the final plat.
DEVELOPMENT AGREEMENT - MADDYN VILLAGE SUBDIVISION H-2016-0075 PAGE 3 OF 8
6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6)
months after the date of the Findings for the annexation and zoning or it is null and void.
DEFAULT/CONSENT TOPE -ANNEXATION AND REVERSAL OF
ZONING .DESIGNATION:
7.1 Acts of Default. Either party's failure to faithfully comply with all of the
terms and conditions included in this Agreement shall constitute default
under this Agreement.
7.2 Notice and Cure -Period. In the event of Owner/Developer's default of this
Agreement, Owner/Developer shall have thirty (30) days from receipt of
written notice firoin City to initiate commencement of -action to correct the
breach and cure the default, which action must be prosecuted with diligence
and completed within one hundred eighty (180) days; provided, however, that
in the case of any such default that cannot with diligence be cured within
such one hundred eighty (180) day period, then the time allowed to cure such
failure may be extended for suchperiod as may be necessary to complete the
curing,of the same. with diligence and continuity..
7.3 Remedies. In the event of default by Owner/Developer that isnot cured after
notice as described in Section 7.2, Owner/Developer shall be deemed to have
consented to modification of this Agreement and de -annexation and reversal
of the zoning designations described herein, solely against the offending
portion of Property anti upon City's compliance with all .applicable laws,
ordinances'and rules, incliiding.any applicable provisions of Idaho .Code §§
67-6509.and 67-6.511. Owner/Developer reserve all rights to contest whether
a default has occurred. This Agreement shall beenforceable in the Fourth
Judicial District Court in Ada County by either the City or Owner/Developer,
or by any successor or successors in title or by the assigns of the parties
hereto. Enforcement may be sought by an appropriate action at law or in
equity to secure the specific performance. of the. covenants, agreements,
conditions,..and obligations contained herein,
7.4 Delay. In the event the performance of any covenant to be performed
hereunder by either Owner/Developer or City is delayed for causes that are
beyond the reasonable control of the party responsible for such performance,
which shall include, without limitation, acts of civil disobedience, strifes or
similar causes, the time for such performance shall be extended by the
amount of time of such delay.
7.5 Waiver. A waiver by City of any default by.Owner/Developer of any or
more of the covenants or conditions hereof shall apply solely to the default
and defaults waived and shall neither bar any other rights or remedies of City
nor apply to any subsequent default of any such or other covenants and
conditions.
DEVELOPMENT AGREEMENT - M-ADDYN VILLAGE SUBDIVISION K 2016--0075 PAGE 4 or 8
8. INSPECTION: Owner/Developer shall, immediately upon completion of any
portion or the entirety of said development of the Property as required by this Agreement or by City
ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written
approval of such completed improvements or portion. thereof in. accordance with the terms and
conditions of this Agreement and all other ordinances ofthe: City -that apply to said Property.
9. REQUIREMENT FOR .RECORDATION-: City shall record this, Agreement,
including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the
third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by
the City Council. If for any reason after such recordation, the City Council fails to adopt the
ordinance .in connection w.ith..the annexation and zoning of the Property contemplated hereby, the
Cit y shall execute and record an appropriate instrument of release of this Agreement.
10, ZONING: City shall, following recordation of the duly. approved Agreement, enact a
valid and binding ordinance zoning the Property as specified herein.
11. SURETY OF PERFORMANCE: The City may also require surety bonds,
irrevocable letters of credit,. cash.deposits, certifiedcheck or negotiable bonds, as. allowed under the
UDC, to insure the installation of required improvements,. which the. Owner/Developer agree to
provide, if required by the. City.
12, CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued
in any phase in which the improvements have not been installed, completed, and accepted by the
City, or sufficient surety of performance is provided by Owner/Developer to the City in accordance
with Paragraph I I above.
13. ABIDE BY.A.LL CITY,ORDINANCES: That Owner/Developer agree to abide by
all ordinances -of the City of.Meridian unless otherwise provided by this Agreement.
14, NOTICES: Any notice desired by the parties and/or required by this Agreement
shall be deemed delivered if and when personally delivered or three (3) days after deposit in the
United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed
as follows:
CITY.:
City Cleric
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
'OWNER/DEVELOPER:
Kyle Enzler
3001 N. Meridian Road
Meridian, ID 83642
ivitlz cop,} to:
City Atto ney
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
DEVELOPMENT AGREEMENT - MADDYN VILLAGE SUBDIVISION H-2016-0075 PAGE 5 OF 8
14.1 A party shall have the right to change its address by delivering to the other
party a written notification thereof in accordance with the requirements of this section.
15, ATTORNEY FEES:. Should any litigation be commenced between the parties hereto
concerning this Agreement,, the prevailing party shall be; entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorney's fees -as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the partiesandshall
survive any default, termination or forfeiture of this Agreement.
16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time
is strictly of the .essence with respect to each and every torm, condition andprovision hereof, -and that
the failure to timely perform any :of the obligations hereunder.shall constitute ,a breach of and a
default under this Agreernent by the other party so failing to perform.
17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure
to the benefit of the parties' respective heirs, successors, assigns and personal representatives,
including City's corporate authorities and their successors in office. This Agreement shall be
binding on the Owner/Developer, each, subsequent owner and any other person acquiring an interest
in the Property. Nothing herein shall. in. any way prevent sale or. alienation of the. Property, or
portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any
successor owner or Owner shall be both benefited and bound by the conditions and restrictions
herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and
recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion,
had determined that Owner/Developer have fully performed their obligations under this Agreement.
H. IN°VALID.PROVISION: If.anyprovision .of this Agreement is.beld.not valid by a
court of connpetent jurisdiction, .such provisionshall be,deemed to be excised from this Agreement
and the invalidity thereof shall not affect lany-of the other provisions contained herein.
19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party
shall act reasonably in giving any consent, approval, or taking any other action under this Agreement.
20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action
or other proceeding instituted by any third party (including a. governmental entity or official)
challenging_ the: validity of any provision in this Agrcement, the parties agree� to cooperate in
defending such action or proceeding.
21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements,
agreements, condition and understandings between Owner/Developer and City relative to the subject
matter hereof, and there are no promises, agreements, conditions or understanding, either oral or
written, express or implied, between Owner/Developer acid City, other than as are .stated herein.
Except .as herein othetwise provided, no subsequent alteration, amendment, change or addition to
this Agreement:shall be binding upon the parties hereto unless reduced to writing and signed bythem
-or tlleir successors -in interest,or their assigns, and pursuant, with respect to City, to .a -duly adopted
ordinance or resolution of City.
DEVELOPMENT AGREEMENT- MADDYN VILLAGE SUBDIVISION H-2016-0075 PAGE 6 OF 8
21,1 No condition governing the uses and/or conditions governing re -zoning of the subject
Property herein provided for can be modified or amended without the approval of the
City Council after the City has conducted public hearing(s) in accordance with the
notice provisions.. provided.for a zoning. designation and/or amendment in force at the
time of the. proposed. amendment.
22. EFI+ECTIVE DATE OF AGREEMENT: -This Agreement shall be effective on the
date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in
connection with the annexation and zoning of the Property and execution of the Mayor and City
Clerk,
[end of text; -signatures, acknowledgements, and Exhibits A and B :follow]
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and made
it effective as hereinabove provided,
OWNER/DEVELOPER:
Kyle Enz r
ATTEST:
J*ay Mes, City: Cleric
�!lVOf
�'A LL�t
`
DEVELOPMENT AGREEMENT- MADDYN VILLAGE SUBDIVISION H»2016-0075 PAGE 7 OF 8
STATE OF IDAHO )
ss;
County of Ada,
On thisj"J' day of �C� V� ,, 201.Y beforo.me,,.tlic�undersig�Zed,, a Notu-/ Public iii.
and for said State,, per;sonally, appemd. Kyle. Enzler,.fcnown or identified to, me to, be: ---person who
signed above and aelcnowledgpd to me --that ho-exeeutod the same:.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written,
i
!�t
r� ! F'l1
ro a
'n�xslc�eu/s
STATE OF IDAHO )
: ss
Notary Public for Idaho
Residing at:r(�vy� - '�
My Commission Expires:
County of Ada )
l
On this [')day o:f h :20efore me, :alotaiyPublic, personally
:.appeared Tnn�m �'tle Weercl and C.J y Ies» lc�aoav .or xclentif"ied tome to b.e tho`7vlayoi "Ind Cleric,
re'spectively,.of fhe City.of-'Mea.idian, who. executed the instrument:or the person-tllat,e-xeouted •the
instrument of behalf of said City, and acknowledged to me that such City executed the satire,
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written,
,��srrrrrrrrrr
(SEAL�•�, � ���',�,,�
`BL1G '
OpaAk)�u Oat, --
Notary Public for Idaho
Residing at:), c�Qtw&
Commission expires: 3 - d'j- a -D a a
DEVELOPMENT AGREEMENT— MADDYN VILLAGE SUBDIVISION H-2016-0075 PAGE 8 OF 8
EXHIBIT A.
Legal Description & Exhibit Map for Annexation Boundary
August 1, 2016
DESCRIPTION FOR
MADDYN VILLAGE_ SUBDIVISION
R-15 ZONE
A portion of Lots 1 and 2, Block 1 of Strasser Farms Subdivision as is filed In Book 59 of
Plats at Page 5,761 records of Ada County, Idaho located in Government Lot 1, Section 1,
T.31SI., RAW., H.M., Meridian, Ada County, Idaho more particularly desen'bed as follows:
Commencing at the NE corner of said Section 1 from which the E114 corner of said
Section 1 bears South 00°17'24' West, 2,658,38 feet;
Thence along the East boundary line of said Section 1 South 00°17'24' West 426.49
feet;
Thence leaving said East boundary line North 89°19'19' West, 40.00 feet to the NE
corner of said Lot 1, said point being the REAL POINT OF BEGINNING;
Thence along the East boundary line of said Lots i and 2 South 00'17'24" West, 506.97
feet to the SE comer of said Lot 2;
Thence along the South boundary line of sold Lot 2 North 89°19'53" West, 375,89 feet;
Thence leaving said South boundary line North 00°35'19" East, 104,83 feet;
Thence South 09°5344" East, 67.60 feet;
Thence North 30°43'31" East, 48.13 feet;
Thence North 00105'16" East, 36.13 feet;
Thence North 58°50'07" West, 143.81 feet;
Thence North 30°3537" East, 36.62 feel,-
Thence
eet;Thence South 89°58'51" East, 192,$0 feet;
Thence North 23135151" East, 45.20 feet;
Thence North 00°01'09" East, $9.60 foot;
Thence North 66'24'09" West, 94.32 foot;
Thence South 69"46'02" West, 22.03 feet;
Thence North 00°40'37" East, 79,89 feet to a point on the North boundary line of said Lot
Page 1 of 2
Thence along sold North hourxlary line South 119'19'19" East, 296.24 feet to rhe REAL
POINT OF BEGINNING, Containing 3.63 ocroa, more or less.
Maddyn Village Subdivision --1-1-2016-0075
EXHIBIT A
August 1, 2016
UESCRtPTION FOR
MADDYN VILLAGE SUBDIVISION
R-8 ZONE
A portion of Lots 1 and 2, Black f of Strasser Farms Subdivision as Is filed In Book 59 of
Plats at Page 5,761 records of Ada County, Idaho located in Government Lot 1, Section 1,
T.3N., RAW., Bm, Meridian, Ada County, Idaho more particularly described as fallom,-
Commencing at the NE comer of said Section 1 from which the E114 comer of said
Section 1 South 00°1724' West, 2,658,38 feet;
feet; Thence along lho East boundary line of said Section 1 South 00'1T24" West 426.49
Thence leaving said East boundary line North 89'19'19' Wast, 40.00 feet to the NE
comer of said Lot 1;
Thence along the North boundary line said Lot 1 North 89°1919' West, 288.24 feet to
the REAL POINT OF BEGINNING;
Thence leaving sold North boundary line South 00°40'37" West, 79.39 feet;
Thence North 89146'02" East, 22.03 feet;
Thence South 66"2809" East, 94.32 feet,-
Thence
eet;Thence South 00'01'09" West, 59,50 feet;
'thence South 23°35'61" Wast, 45.20 feet;
Thence North 89158'51" West, 192.50 feel;
Thence South 30'35'37" West, 36,62 feel;
Thence South 58'50'07" East, 143.81 feet;
Thence South 00'06'16" West, 36.13 feet;
Thence South 30'43'31" West, 48.13 feet;
Thence North 89°53'44" West, 57.80 feet;
Lot 2; Thence South 00135119" West, 104.83 feet to a point on the South boundary litre of said
Thence along said South boundary line North 89'19'53" West, 517.63 feet to the SW
corner of said Lot 2;
Page 1 of 2
Thence along said West boundary lino of said Lots 2 and 1 North 00.1724° East, 507.11
feet to the NW comerof said Lot 1;
Thence along said North boundary tine of said Lot 1 South 89'19'19" East, 697,28 fast
to the REAL POINT OF BEGINNING, Containing 8.87 acres, more or less,
t SG9
Aly
7729
s 617A �o
c� rF of voA,Q
SHY G.GP
Maddyn Village Subdivision —1-1-2016-9075
EXHIBIT A
STRASSER FARMS SUBDIVISION NO. 2
L- 0
N89_J9'tLVW 893.52'
597.28' "-
SO'40'37"W
I 79.39'
I
STRASSER FARMS SUBDIVISION N89'46.02"E
BLOCK 1 22,03'
N89'19'79'vr
40.00'
iYJ
POINT OF BEGINNING
R-8 ZONE
.r J
29fi.24'
S���4 �q �
Cry N�9 g''i (r b
Ext-�IBIr DRAWING FOR
R�-8 AND R--15 SONES
MAQbYN VILLAGE; GUBQtViSfON
LOCRTED W G6vfDNlAEJJT LOT t, SJ:CIIDN t. T.1N„ R.iw., B.u„
tiFJ?IDIRN, APA
,pn t
0
a
f36,62'
14506.wA191U 'NIST.
O
SSBI
�Oj�
OF BEGIN ING
� 1
to
ZONE
j t
E5
til
t
N89'53'44"W
57,80
W
t
J �
59.50
I z
„w
s23 35'
f^ I
I
;
o
45,20'
to
t �
f
ZONE R-15
<} Q
tN Jn
R-4
3.53 ACRES
Ii
50'06116"w
36.13'
S3 `W
r
48,13`
ll �
t I
�
t
,
i
cr
m1
N
as
�`O GAG
L
E 1/4
S���4 �q �
Cry N�9 g''i (r b
Ext-�IBIr DRAWING FOR
R�-8 AND R--15 SONES
MAQbYN VILLAGE; GUBQtViSfON
LOCRTED W G6vfDNlAEJJT LOT t, SJ:CIIDN t. T.1N„ R.iw., B.u„
tiFJ?IDIRN, APA
,pn t
S34'35'37"W N8 g 25'
f36,62'
14506.wA191U 'NIST.
ht ZONE R-8
SSBI
�Oj�
a t 6.87 ACRES
jA3
to
f2utf4"Ro
til
t
N89'53'44"W
57,80
t
Lo
4
n
o
_ 517`.63'_
0
_
N89'19'53'w 893.52' .
SALS18URY LANE SUBDIVISION
R-4
20 120 380
760 25p...,._..,...__---�
SCALE. I" = 120'
IDAHO
14506.wA191U 'NIST.
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Maddyn Village Subdivision -- H-2016-0075
REAL POINT
R-15
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EXHIBIT B
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW C�m E ID"I IAN,,',
AND DECISION & ORDER r •:
In the Matter of the Request for annexation and zoning (AZ) of 10.40 acres of land, (6.9 acres with
an R-8 zoning district and 3.5 acres with an R-15 zoning district); a preliminary plat (PP) consisting
of twenty-nine (29) single-family residential lots, ten (10) multi -family residential lots and six (6)
common lots on approximately 10.4 acres in the proposed R-8 and R-15 zoning districts; and
conditional use permit for multi -family development consisting of forty-eight (48) dwelling units
(eight (8) four Alex structures and tuvo (2) eight Alex structures) in the proposed R-15 zoning district
for Maddyn Village Subdivision by A Team Consultants.
Case No(s). H-2016-0075
For the City Council Hearing Date of: September 27, 2016 (Findings on October 11, 2016)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of September 27, 2016, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of September 27, 2016, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of September 27,
2016, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of September 27, 2016, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5, It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0075 - 1 -
Cormnunity Development Department, the Public Works Department and any affected party
requesting notice.
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of September 27, 2016, incorporated by reference. The conditions are concluded to
be reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for Annexation and Zoning, Conditional Use Permit and Preliminary
Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date
of September 27, 2016, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11 -6B -7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11 -6B -7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -6B -7.A, the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 1I -
6B -7C).
Notice of Conditional Use Permit Duration
Please take notice that the conditional use permit, when granted, shall be valid for a maximum
period of two (2) years unless otherwise approved by the City. During this time, the applicant
shall commence the use as permitted in accord with the conditions of approval, satisfy the
requirements set forth in the conditions of approval, and acquire building permits and
continence construction of permanent footings or structures on or in the ground. For
conditional use permits that also require platting, the final plat must be signed by the City
Engineer within this two (2) year period.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0075 - 2 -
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -5B -6.G.1, the Director may authorize a single extension of the time to commence the
use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as
determined and approved by the City Council may be granted. With all extensions, the Director
or City Council may require the conditional use comply with the current provisions of Meridian
City Code Title 11(UDC 11 -5B -6F).
Notice of Development Agreement Duration
The development agreement shall be signed by the property owner and returned to the City
within six (6) months of the City Council granting annexation and/or rezone (UDC 11 -5B -3D).
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification (UDC 11 -5B -3F).
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the City if filed prior to the end of the six (6) month approval
period (UDC 11 -5B -3F).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of September 27, 2016
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0075 - 3 -
By action of the City Council at its regular meeting held on the _�� day of
2016.
COUNCIL PRESIDENT KEITH BIRD
VOTED -X!4
COUNCIL VICE PRESIDENT JOE BORTON
VOTED YCi
COUNCIL MEMBER ANNE LITTLE ROBERTS
VOTEDAM
COUNCIL MEMBER TY PALMER
VOTED
COUNCIL MEMBER LUKE CAVENER
VOTED
COUNCIL MEMBER GENESIS MILAM
VOTED_
MAYOR TAMMY de WEERD
VOTED
(TIE BREAKER)
Mayor Tamm e
eerd
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Attest:
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Ro`rha
City Clerk
TREAS,P/
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: �V Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). H-2016-0075 - 4 -
EXHIBIT A
STAFF REPORT
Hearing Date: September 27, 2016 E ILEI `` �
TO: Mayor & City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Maddyn Village Subdivision — H-2016-0075
L SUMMARY DESCRIPTION OF APPLICANT'S REQUEST
The applicant, A Team Land Consultants, has submitted an application for annexation and zoning
(AZ) of 10.40 acres of land, (6.9 acres with an R-8 zoning district and 3.5 acres with an R-15 zoning
district); a preliminary plat (PP) consisting of twenty-nine (29) single-family residential lots, ten
(10) multi -family residential lots and six (6) common lots on approximately 10.4 acres in the
proposed R-8 and R-15 zoning districts; and conditional use permit for multi -family
development consisting of forty-eight (48) dwelling units (eight (8) four Alex structures and two
(2) eight Alex structures) in the proposed R-15 zoning district for Maddyn Village Subdivision.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ, PP and CUP applications in accord with the
conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D.
The Meridian Planning & Zoning Commission heard these items on September 1, 2016. At the
public hearing, the Commission moved to recommend approval of the subiect AZ, PP and CUP
requests.
a. Summary of Commission Public Hearing:
i. In favor: Steve Arnold (applicant's representative), Kyle EnAer, Todd Tucker
ii. In opposition:
iii. Commenting: Mike Grossman, Todd Tucker, Jim Lewis, Clay Hitchcock, John Carver,
Jeanette Drouillard, Joe Simunich, Nich Thomas, Wayne Brown, Janice Steiger,
iv. Written testimony: Ted Williams
v. Staff presenting application: Josh Beach
A. Other staff commenting on application: Bill Parsons
b. Key issue(s) of Public Testimony:
i. Increased traffic onto Meridian Road from the proposed multi -family development
ii. Increased traffic through hthe surrounding subdivisions that provide access to the
proposed single-family development
iii. Adequacy of the number of parldng spaces proposed for the multi -family development
iv. Adequacy of the proposed amenities for the development.
v. Should amenities be provided at all due to the proximity to Settlers Park.
vi. There have been issues with irrigation water on the subject property in the past
vii. Direct access to Ustick Road from the single-family development
viii. The impact of road construction on the proposed entrance to the multi -family project.
c. Key Issues of Discussion by Commission:
L Price point for both the rent for the multi -family and prices of the homes
ii Does the parking meet the UDC requirements
Maddyn Village Subdivision — H-2016-0075 PAGE 1
EXHIBIT A
iii. Transition from to the surrounding R-4 with the proposed R-8 and R-15
iy� Pedestrian pathway to the northern property
Y: Transition between the proposed R-8 and R-15 portions of the project
A. Direct access to Meridian Road from the multi -family portion
ii Appropriateness of the overall proposed density
vjjj. One of the existing homes has an outbuilding that will not meet the setback
requirements once the property is subdivided. The Commission agreed with staff that
the building should be removed.
ix. Duration of the road construction at the intersection of Ustick and Meridian and the
impact that will have on the proposed entrance to the multi -family portion of the
project.
d. Commission Changes) to Staff Recommendation:
L None
e. Outstanding Issue(s) for City Council:
L None
The Meridian City Council heard these items on September 27, 2016. At the public hearing, the
Council approved the subject AZ. CUP and PP requests.
a.
Summary
of City Council Public Hearing:
L
In favor: Kyle Engler, applicant. Elaine Lewis.
Todd Tucker,
Nick Thomas, Kyle Jones,
Craig Chidlev, Shane Haas.
d
In opposition: Jim Lewis. John Williams
idCommenting:
Jim Lewis. John Williams. Don
Farley, Todd
Tucker, Mike Grossman.
Nick Thomas. Shane Haas,
iY,
Written testimony: Steve Arnold (Applicant's
Representative)
Y,
Staff presenting application: Josh Beach
YL
Other staff commenting on application: Bill Nary,
Bruce Chatterto
d
Key
issue(s) of Public Testimony:
i
Construction of the Ustick-Meridian Road Intersection and
the impact on this
development.
iL
Increased traffic onto Meridian Road from the
proposed multi
-family development
iii:
Increased traffic through the surrounding subdivisions
that
provide access to the
proposed single-family development
iy�
Appropriateness of the proposed density.
c
Key
Issues of Discussion by Council:
L
Management for the multi -family portion of the project, and consistency.
Ii,
Ustick- Meridian Road intersection construction.
iifi.
uture road expansion to the west of this project
iY,
Are the two homes that remain required to be
part of the HOA?
Y.
Should the existing shed be removed since it doesn't
meet city
code requirements?
A
Would a variance application be required in order
to keep
the shed?
yd Can this property be annexed with non -conforming
uses
where the uses are able to
remain for a certain period of time?
d
Key
Council Changes to Commission Recommendation
L
Modify condition 1.1.1F as follows: The accessory
detached
structure must either be
removed or the applicant have been granted
a variance prior
to issuance of the final
What
Maddyn Village Subdivision — H-2016-0075 PAGE 2
EXHIBIT A
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to recommend approval to the City
Council of File Number H-2016-0075, as presented in the staff report for the hearing date of
September 1, 2016, with the following modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to recommend denial to the City
Council of File Number H-2016-0075, as presented during the hearing on September 1, 2016, for the
following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Number H-2016-0075 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 2975 and 3001 N. Meridian Road, in the NE'/4 of Section 1, Township 3N,
Range 1 W.
B. Owners:
Kyle Enzler
3001 N. Meridian Road
Boise, ID 83646
C. Applicant/Representative:
Steve Arnold, A Team Consultants
1785 Whisper Cove Avenue
Boise, ID 83709
D. Applicant's Statement/Justification: Please see applicant's narrative for this information.
V. PROCESS FACTS
A. The subject application is for annexation and zoning, preliminary plat and conditional use permit.
A public hearing is required before the Planning & Zoning Commission and City Council on this
matter, consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: August 15, and 29, 2016 (Commission); September 5,
September 19, 2016 (Council)
C. Radius notices mailed to properties within 300 feet on: August 12, 2016 (Commission);
September 2, 2016 (Council)
D. Applicant posted notice on site(s) on: August 22, 2016 (Commission); September 19, 2016
Council
VI. LAND USE
A. Existing Land Use(s) and Zoning: The annexation area consists of agricultural property and two
single-family homes, zoned RUT in Ada County.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
Maddyn Village Subdivision — H-2016-0075 PAGE 3
EXHIBIT A
1. North: Parkview Christian Church and Spring Creek Assisted Living Facility, zoned L -O
2. East: N. Meridian Road; single-family residential properties zoned R-8.
3. South: Single-family residential properties in Salisbury Lane Subdivision, zoned R-4
4. West: Single-family residential properties in Parkway Subdivision, zoned R-4
C. History of Previous Actions: None
D. Utilities:
1. Location of sewer: Sanitary sewer mains intended to provide service to the proposed
development currently exist in the southern stub street, and in N. Meridian Road.
2. Location of water: Water mains intended to provide service to the proposed development
currently exist in the southern stub street, and in N. Meridian Road.
3. Issues or concerns: Applicant shall be required to loop the proposed water system through
the development from N. Meridian Road to the southern stub street.
E. Physical Features:
1. Canals/Ditches Irrigation: No major facilities
2. Hazards: Staff is not aware of any hazards that exist on this property.
3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density
Residential (MDR). MDR designated areas allow smaller lots for residential purposes within City
limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre
(d.u./acre).
The applicant proposes to develop this 10.4 acre site with twenty-nine (29) single-family
residential lots, ten (10) multi -family residential lots and five (5) common lots. The R-15
portion of the site consists of approximately 3.5 acres and will have a gross density of 13.7
dwelling units to the acre, and the R-8 portion of the site consists of 6.9 acres will have a
gross density of 4.2 dwelling units to the acre. Overall gross density within the proposed
project is 7.4 dwelling units to the acre which falls within the density range of the MDR land
use designation.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to
the proposed use (staff analysis in italics):
"Support a variety of residential categories (low-, medium-, medium-high
and high-density single-family, multi -family, townhouses, duplexes,
apartments, condominiums, etc.) for the purpose of providing the City
with a range of affordable housing opportunities." (3.07.0 IE)
Maddyn Village Subdivision — H-2016-0075 PAGE 4
EXHIBIT A
The proposed single-family detached and multi family dwellings will contribute to the variety
of housing types available within the City.
"Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City." (3.01.0117)
City services are available and will be extended by the developer to the proposed lots upon
development of the site in accord with UDC 11-3A-21.The two (2) existing Borne will need to
connect to city utilities with the development of the property.
"Require common area in all subdivisions." (3.07.02F)
The proposed plat depicts a total of 1.59 acres (or 15.3116) of'common open space in accord
with the requirements listed in UDC11-3G-3. All open space and site amenities are to be
shared amongst the single family and nnulti family developments.
"Review new development for appropriate opportunities to connect local roads and
collectors to adjacent properties (stub streets). (3.03.020)
N. Spring Water Street was stubbed to the property with the development of the Salisbury
Lane Subdivision. This roadway is being extended with the proposed development. The
extension of this roadway is the only access to the single Jam-i.ly portion of the development.
The multi family portion is proposed to take access from N. Meridian Road.
"Support infill of vacant lots in substantially developed, single-family areas at densities
similar to surrounding development." (3.07.02I)
The subject property is adjacent to existing medium density homes and similar lot sizes to the
south in the Salisbury Lane Subdivision and to the west in the Parkway Subdivision. Staff
believes the multi family provides a transitionn between the commercial uses to the north the
existing single family to the south.
"Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity as part of a community pathway system." (3.03.03B)
The applicant is proposing anl internal pathway system for the proposed development. The
proposed subdivision will construct an approximately 250 foot pathway through the interior
of the subdivision that will connect the single-family portion of the project to the multi family
portion via the proposed 5 foot detached sidewalk along N. Meridian Road. The applicant is
also required to install 5 -foot attached sidewalks that will connect to existing sidewalk to the
south. Further, the applicant has provided a pedestrian connection to the church in
coordination with the property owner.
"Reduce the number of existing access points onto arterial streets by using methods such as
cross access agreements, access management and frontage/backage roads." (3.03.02N)
The submitted plat depicts one access point to N. Meridian Road as well as connecting to the
existing stub street (N. Spring Water Street). UDC 11-3A-3 restricts access to arterial street
when local street access is available. Because the applicant is proposing to keep the existing
homes on the site and a common lot developed with the Salisbury Lane Subdivision restricts
access to W. Sedgewick Drive, the applicant is seeking a council waiver for the access to
Meridian Rd. ACHD staff has recommended approval of the proposed access point.
"Require new residential development to meet development standards regarding landscaping,
signage, fences and walls, etc." (3.05.02C)
Maddyn Village Subdivision — H-2016-0075 PAGE 5
EXHIBIT A
Street buffer landscaping is required adjacent to N. Meridian Road in accord with the
standards listed in UDC 11 -3B -7C. Separate permits shall be obtained for signage and
fencing in compliance with the standards listed in UDC I1 -3D-5 and 11-3A-7 respectively.
"Coordinate with public works, police, and fire departments on proposed annexation and
development requests, and the impacts on services." (3.04.0111)
Staff has coordinated with public works, police and fire and has incorporated their comments
and conditions in this report.
"Ensure development provides safe routes and access to schools, parks and other community
gathering places.: (3.07.02N)
Staff is requiring the applicant to install the fi-ontage improvements along the entire frontage
of Meridian Road with the first phase of development because this is the last stretch of
sidewalk that has not been installed and will provide much needed pedestrian access to the
area schools and parks.
"Elevate quality of design for houses and apartments; evaluate the need for design review
guidelines for single-family homes." (3.07.020)
The multi family structures within the proposed development will be subject to the design
standards in UDC 11-3A-19 and the guidelines in the Architectural Standards Manual.
"Locate high-density development, where possible, near open space corridors, or other
permanent major open space and park facilities, Old Town, and near major access
thoroughfares." (3.07.02L)
The proposed development is in close proximity to Settlers Park and adjacent to N. Meridian
Road which provides access to Downtown and Interstate I-84.
"Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts,
school enrollment, parks, etc.) (3.01.01B)
A letter has been received fi-om the Ada West School District commenting on this application.
Based on U.S. census data, the District estimates that when complete, this development will
add approximately 66 school aged children to the enrollment numbers of schools within. the
Ada West District (see letter to the City dated August 8, 2016 for more information).
For the above stated reasons, staff finds the proposed project is consistent with the goals and
objectives in the Comprehensive Plan.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to
provide for a range of housing opportunities consistent with the Meridian comprehensive plan.
Residential districts are distinguished by the allowable density of dwelling units per acre and
corresponding housing types that can be accommodated within the density range. The medium
density residential (R-8) district allows a maximum gross density of 8 dwelling units per acre.
The medium-high density residential (R-15) district allows a maximum gross density of 15
dwelling units per acre.
B. Schedule of Use: Unified Development Code (UDC) Tables 11-2A-6 and 11-2A-7 list the
principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 and R-
15 zoning district respectively. Any use not explicitly listed, or listed as a prohibited use is
prohibited. The proposed use of the site, for single-family detached dwellings is a principal
permitted use in the R-8 zoning district and the proposed multi family use is a conditional use in.
Maddyn Village Subdivision — H-2016-0075 PAGE 6
EXHIBIT A
the R-15 zoning district. The applicant has submitted an application for a conditional use permit
for this project.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Tables 11-2A-6 for the R-8 zoning district and 11-2A-7 for the R-15
zoning district.
D. Landscaping: For purposes of this application the common open space and site amenities will
be shared between the entire development.
Street buffer landscaping shall be installed in accordance with the standards listed in UDC
Tables 11-2A-6 for the R-8 zoning district, 11-2A-7 for the R-15 zoning district, and UDC
11 -3B -7C.
The proposed micropaths and internal pathways shall comply with the design standards in
accord with UDC 11-3A-8 and UDC 11-313-12.
Per UDC 11-3G-3, the plat is required to provide 10 percent open space and one amenity for
every 20 acres of development area.
Common open space and site amenities are required to be provided on the site in accord with
the requirements listed in UDC 11-4-3-27C and 11-4-3-27D.
E. Subdivision Design and Improvement Standards: The subdivision must comply with the
subdivision design standards outlined in UDC 11-6C-3.
F. Off -Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-
family and multi -family dwellings.
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
1. Annexation & Zoning
The applicant has applied for annexation and zoning of 10.4 acres of land with an R-8 and R-15
zoning districts. As discussed above in Section VII, staff believes the proposed zoning is
consistent with the policies in the Comprehensive Plan.
The applicant proposes to develop 27 new single-family residential detached homes and maintain
two (2) existing homes on 6.9 acres of land and 48 multi -family units on ten (10) lots on 3.5 acres
as shown on the preliminary plat included in Exhibit A.2.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be annexed. The property is contiguous to land that has been annexed
into the City and is within the Area of City Impact boundary.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the provisions included in
Exhibit B.
2. Conditional Use Permit (CUP):
A CUP is requested for a multi -family development in the proposed R-15 zoning district as
required by UDC Table 11-2A-2.
The multi -family residential development is proposed to consist of 48 dwelling units within (10)
2 -story structures (eight (8) four-plexes and two (2) eight-plexes) on 3.5 acres of land. The units
Maddyn Village Subdivision — H-2016-0075 PAGE 7
EXHIBIT A
will consist of 48 2 -bedroom units containing approximately 1000 s.f. The applicant is proposing
a bocce ball court, a gazebo/plaza, a community garden and internal pathways as the required
amenities for the proposed development.
Staff has reviewed the submitted CUP site plan and recommends the following modifications;
1) Provide seven (7) bike racks dispersed throughout the development as proposed;
2) At a minimum, 5 -foot wide sidewalks should be constructed on both sides of the driveway to
Meridian Road.
Specific Use Standards: The specific use standards for multi -family developments listed in UDC
11-4-3-27 apply to development of thus site as follows: (Staffs comments in italics)
a. A minimum of 80 square feet (s.f.) of private useable open space is required to be
provided for each unit.
Private useable open space in accord with UDC standards is proposed for each unit in
the form of private patios and balconies for the proposed multi family structures. In
reviewing the submitted floor plans it appears that several of the units do not meet this
requirement. Withh the submittal of a certificate of zoning compliance application, the
applicant must submit revisers floor plans that demonstrate that the each unit meets the
private open space requirements.
b. Developments with 20 units or more shall provide a property management office, a
maintenance storage area, a central mailbox location with provisions for parcel mail that
provides safe pedestrian and/or vehicular access and a directory map of the development
at an entrance or convenient location for those entering the development.
The submitted site plan does not show the property management office, maintenance
storage area, or mailbox location. Prior to the Commission hearing, the applicant shall
submit a site plan that meets this requirement.
c. At a minimum, 250 s.f. of common open space is required for each unit containing more
than 500 s.f. and up to 1,200 s.f. of living area.
Because all of the proposed units (48) contain between 500 and 1,200 square feet of
living area, a minimum of 12,000 s f. (or 0.275 acres) of'common open space is required
to be provided. A total of 0.561 acres of passive and active open space is proposed.
Common open space is required to be a inininium of 400 s.f. in area with a minimum
length and width dimension of 20 feet. The applicant is proposing that the open space
and site amenities proposed with this project are shared in common between the multi-
family and single family developments.
d. For multi -family developments between 20 and 75 units or more, 3 site amenities are
required to be provided with at least one from each category listed in UDC 11 -4-3-27D.
Because 48 units are proposed, 3 amenities must be provided for the site with at least one
from each category (i.e. quality of life, open space, recreation). The applicant proposes to
provide the following amenities: 1) open grassy area at least fifty by one hundred feet in
size, 2) a bocce ball court, 3) gazebo/plaza, 4) a community garden and 5) interconnected
pathway system. Staff is supportive of the number of amenities proposed with this
development.
e. The architectural design of the structures shall comply with the standards set forth in the
Architectural Standards Manual.
Maddyn Village Subdivision — H-2016-0075 PAGE 8
EXHIBIT A
The conceptual elevations for both the 4 Alex structures and the 8plex structures are
included in Exhibit A.4. Staff is supportive of the proposed multi family structures as they
appear to generally comply with the standards of the Architectural Standards Manual.
The four° Alex structures should provide variation in neater ials and colors as required by
the ASM.
To enhance the design of the proposed four plexes, staff recommends the applicant
provide a decorative stone base around the colunins of the proposed patios. If the
applicant complies with this requirement staff is supportive of the proposed elevations.
Further, renderings have not been provided for the carport structures. Staff
recommends the proposed carports must be painted or powder coated to complement
the overall color scheme for the development.
f. Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations
shall have landscaping along their foundation as follows: the landscaped area shall be at
least 3 -feet wide and have an evergreen shrub with a minimum mature height of 24
inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped
with ground cover plans.
The landscape plan submitted with the Certificate of Zoning Compliance should
comply with this requirement for the sides of the structures that face N. Meridian
Road.
g. The development is required to record legally binding documents that state the
maintenance and ownership responsibilities for the management of the development,
including, but not limited to, structures, parking, common areas, and other development
features.
The applicant should submit documentation of compliance with this requirement with
the Certificate of Zoning Compliance application or prior to issuance of Certificate of
Occupancy at the latest.
h. Parking: Off-street vehicle parking is required to be provided on the site in accord with
the standards listed in UDC 11-3C-6. For multi -family developments, parking standards
are based on the number of bedrooms per unit — 1 -bedroom units require 1.5 spaces per
unit with at least one of those in a covered carport or garage and 2 -bedroom units require
2 spaces per unit with at least one of those in a covered carport or garage. All of the units
in the proposed development will have 2 bedrooms. A total of 96 parking spaces are
required, with 48 in covered spaces. The applicant has provided 101 parking spaces total,
but has not depicted which ones are to be covered. With the submittal of the CZC
application, the applicant must depict a total of 48 covered parking stalls in accord
with is UDC standard.
A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion
thereof is required to be provided on the site per UDC 11 -3C -6G in accord with the
standards listed in UDC 11 -3C -5C. Based on 101 vehicle spaces proposed to be provided
on the site, a minimum of four (4) bicycle spaces are required. The site plan depicts that
seven (7) bike racks dispersed throughout the development in accord with this
requirement.
i. Service areas: On-site service areas, outdoor storage areas, waste storage, disposal
facilities, and transformer or utility vaults shall be fully screened from view from any
public street. The proposed trash enclosures are internal to the proposed development
Maddyn Village Subdivision — H-2016-0075 PAGE 9
EXHIBIT A
and will have limited visibility from the site in accord with this requirement. All HVAC
equipment adjacent to the street must also be fully screened from view.
3. Preliminary Plat
The proposed plat consists of 39 building lots and 6 common lots on 10.4 acres of land in
proposed R-8 and R-15 zoning districts (see Exhibit A.2). The gross density for the R-8 portion
of the subdivision is 5.04 d.u./acre with a net density of 4.22 d.u./acre. The gross density for the
R-15 portion of the subdivision is 13.63 d.u./acre. The average lot size for the single-family lots
is 7,921 square feet.
Existing Structures: There are two existing homes and associated outbuildings on the site that
are proposed to remain on Lots 16 and 31, Block 1. All existing structures that are proposed to
remain with subdivision of the property must comply with the setback standards of the R-8
district per UDC Table 11-2A-6; or be removed prior to City Engineer signature on the final plat.
Additionally, staff recommends that the existing homes connect to city utilities and
terminate their access to N. Meridian Road with the first phase of development. Since the
existing homes will no longer have access to N. Meridian Road, the property owner will
have to coordinate with the City's Addressing Specialist and obtain a new street addresses
from the adjacent local street (Elsinore Way).
Note: There is an existing outbuilding on Lot 31, Block 1 that will be located within the
required street yard with the subdividing of the property. The UDC restricts detached
accessory dwellings from being located in this setback (UDC 11 -2A -3D). The applicant is
requesting that the City Council allow the accessory building remain on the property in its
current location. Staff recommends that the structure be removed with the development of
the first phase unless approved to remain by City Council.
Dimensional Standards: Development of this site is required to comply with the dimensional
standards listed in UDC 11-2A-3 and Table 11-2A-6 for the R-8 district and 11-2A-7 for the R-15
zoning district. Staff has reviewed the proposed plat and found it to be in compliance with those
standards.
Phasing Plan: The applicant has indicated that the multi -family portion of the site will be phase
one and the single-family portion will be phase two. The applicant shall submit a phasing plan to
staff prior to the Commission hearing.
Block Length: The plat is required to comply with the block length standards listed in UDC 11-
6C -3F. Staff has reviewed the proposed plat and found it to be in compliance with the
aforementioned standards.
Access: Access is proposed for this site via one access from N. Meridian Road to the multi-
family portion of the project and via the extension of existing stub street from Salisbury Lane
Subdivision (N. Spring Water Street) with the single family. ACRD staff is supportive of the
access to N. Meridian Road and the applicant is seeping a Council waiver to allow the access
in accord with UDC 11-3A-3.
NOTE: If Council does not approve the access to N. Meridian Road, the applicant will have
to re -design the site so the proposed development can take access from Elsinore Way, a
future local street.
Streets: All of the proposed streets depicted on the plat are public. Meridian Road is improved
with 3 -travel lanes, vertical curb, gutter, and 5 -foot wide sidewalk abutting the site. There is 78 -
feet of right-of-way for Meridian Road (47 -feet from centerline). The internal streets are proposed
as reduced street sections with parking being restricted to one side of the street. Per ACRD, the
applicant is responsible for obtaining Fire Department approval.
Maddyn Village Subdivision — H-2016-0075 PAGE 10
EXHIBIT A
Common Driveways: The applicant is proposing one (1) common driveway in this project. The
common driveway should comply with the standards listed in UDC 11 -6C -3D. Staff has reviewed
the dimensions of the common driveways depicted on the plat and they are consistent with these
standards. Unless limited by a significant geographical feature, or separated by a minimum
5 -foot wide landscaped common lot, all properties that abut a common driveway shall take
access from the driveway.
A perpetual ingress/egress easement is required to be filed with the Ada County Recorder,
which shall include a requirement for maintenance of a paved surface capable of supporting
fire vehicles and equipment.
For any plats using a common driveway, the setbacks, building envelope, and orientation of
the lots and structures are required to be shown on the preliminary plat and/or as an
exhibit with the final plat application.
Parking: Off-street parking is required on each residential lot in accord with the standards listed
in UDC 11-3C-6. Parking standards for the multi -family development are discussed above.
Landscaping: A landscape plan was submitted with this application for the area proposed to be
platted as shown in Exhibit A.3.
A 25 -foot wide street buffer is required along N. Meridian Road, an arterial street, per UDC
Table 11-2A-7 and is required to be landscaped in accord with the standards listed in UDC 11-
3B -7C. The buffer width along N. Meridian Road should be measured from the back of
curb per UDC 11-313-7C.la(2); or, the ultimate curb location as determined by ACHD if
future road widening is anticipated; revise plans accordingly. Staff recommends this buffer
and the detached sidewalk be constructed with the first phase of development.
Landscaping within the common areas is required in accord with the standards listed in UDC 11-
3G -3E. The landscape plan complies with these standards.
Landscaping is required along all pathways in accord with the standards listed in UDC 11 -3B -
12C. Pathway landscaping is depicted on the plan along all micropaths within the development.
Tree Mitigation: There are existing trees on the site, if any of the trees are to be removed, the
applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to
confirm mitigation requirements prior to removal of any trees on the site. The landscape plan
incorrectly notes that there are no existing trees on the site.
Open Space: A minimum of 10% qualified open space is required to be provided for this
development in accord with UDC 11 -3G -3A.1. Based on the area of the preliminary plat (10.4
acres), a minimum of 1.04 acres of qualified open space is required to be provided as set forth in
UDC 11 -3A -3B. A total of 1.59 acres (or 15.3%) of qualified open space is proposed consisting
of %2 the street buffer along N. Meridian Road, the internal pathway that connects the multi-
family portion of the site to the single-family portion, the micro -path lot and internal common
open space areas which appears to comply with this requirement. As noted above, all open space
will be shared between both developments.
Site Amenities: All developments consisting of five acres of more are required to provide a
minimum of one site amenity; one additional site amenity is required for each additional 20 acres
per UDC 11 -3G -3A.2, in accord with the standards listed in UDC 11 -3G -3C. Based on the area of
the preliminary plat (10.398 acres), staff requires a minimum of 1 qualified site amenities be
provided. The applicant proposes to provide a bocce ball court, internal pathways, a gazebo/plaza,
community garden and an internal grassy area at least 50' X 100'in accord with this requirement.
All of the proposed amenities will be shared in common.
Maddyn Village Subdivision — H-2016-0075 PAGE 11
EXHIBIT A
Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The
applicant proposes to construct 5 -foot wide attached sidewalks throughout the development. A 5 -
foot wide detached sidewallc is required along N. Meridian Road.
Utilities: All development is required to connect to the City water and sewer system unless
otherwise approved by the City Engineer in accord with UDC 11-3A-21. Water connections will
need to be made at all available locations, thereby looping the water system.
Street lighting is required to be installed within the development in accord with the City's
adopted standards, specifications and ordinances.
Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in
the subdivision as proposed in accord with UDC 11-3A-15.
Storm Drainage: A storm drainage system is required for the development in accord with the
City's adopted standards, specifications and ordinances. Design and construction shall follow best
management practice as adopted by the City in accord with UDC 11-3A-18.
Floodplain: This property does not lie within the Meridian Floodplain Overlay District.
Fencing: All fencing should comply with the standards listed in UDC 11 -3A -6B and 11-3A-7.
Fencing adjacent to all interior pathways and common open space shall meet the requirements of
UDC 11-3A-7.
Building Elevations: The applicant has submitted conceptual sample building elevations for
future multi -family buildings in this development, included in Exhibit A.4. Building materials
appear to consist of a mix of board and batten siding, horizontal and vertical lap siding, stone
veneer, corbels and architectural shingles. Staff believes the proposed elevations comply with the
ASM and the design standards set forth in UDC 11-3A-19.
Elevations were not submitted for the single family homes. Prior to the Commission hearing
the applicant should submit elevations for the single family homes.
Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC application is
required to be submitted prior to issuance of building permits for the multi -family portion of the
development. The applicant is required to obtain approval of a design review application for the
proposed structures and site design for the multi -family development. This application may be
submitted concurrently with the CZC application. The applicant must comply with the design.
standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards
Manual.
In summary, Staff recommends approval of the proposed annexation, prelininat), plat and
conditional use permit request for this site with a development agreement and the recommended
conditions listed in Exhibit B of this report In accord with the Findings contained in Exhibit D.
X. EXHIBITS
A. Drawings/Other
1. Vicinity Map
2. Proposed Preliminary Plat/Site Plan (dated: 6/5/16)
3. Proposed Landscape Plan (dated: 6/5/16)
4. Conceptual Building Elevations
B. Agency & Department Comments/Conditions
C. Legal Description & Exhibit Map for Annexation Boundary
D. Required Findings from Unified Development Code
Maddyn Village Subdivision — H-2016-0075 PAGE 12
EXHIBIT A
A. Drawings
1. Vicinity Map
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Vicinity Map Miles
Maddyn Village Subdivision — H-2016-0075 PAGE 10
EXHIBIT A
2. Proposed Preliminary Plat and Site Plan (dated: 7/24/16)
Maddyn Village Subdivision — H-2016-0075 PAGE I 1
EXHIBIT A
3. Proposed Landscape Plan (dated: 7/24/16)
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EXHIBIT A
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Maddyn Village Subdivision — H-2016-0075 PAGE 13
EXHIBIT A
B. EXHIBIT AGENCY & DEPARTMENT COMMENTS/CONDITIONS
1. PLANNING DIVISION
1.1 Site Specific Conditions of Approval
1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior
to the annexation ordinance approval, a DA shall be entered into between the City of Meridian,
the property owner(s) at the time of annexation ordinance adoption, and the developer.
Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the
City within six (6) months of the City Council granting annexation. The DA shall, at minimum,
incorporate the following provisions:
a. Except the public street access to Meridian Rd.; direct lot access to N. Meridian Road, an
arterial street, is prohibited in accord with UDC 11-3A-3 unless waived by City Council.
b. Future development of this site shall be generally consistent with the preliminary plat, site
plan, landscape plan and building elevations depicted in Exhibit A and the revisions noted in
the staff report. Prior to the Commission hearing, the applicant shall submit elevations for the
single-family homes to ensure a cohesive design theme within the development.
c. The site shall develop with a ininimum of 15.3% open space (1.59 acres) to include the
following amenities: a bocce ball court, internal pathways, a gazebo/plaza, community garden
and an internal grassy area at least 50' X 100'as proposed.
d. With the first phase of development the applicant shall construct the 5 -foot detached sidewalk
and 25 foot landscape buffer along the entire frontage of N. Meridian Road.
e. The existing homes on Lots 16 and 31, Block 1 must connect o city utilities and must take
access from Elsinore Way with the first phase of development.
f. The accessory detached structure must either be removed from rot Z, Bleey , with
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development of the first phaseunless appFoved to remain by City C,,,,nei . or the applicant
have been granted a variance prior to issuance of the final plat.
1.1.2 The preliminary plat included in Exhibit A.2, dated 7/24/16, shall be revised as follows:
a. For all common driveways, a perpetual ingress/egress easement is required to be filed with
the Ada County Recorder, which shall include a requirement for maintenance of a paved
surface capable of supporting fire vehicles and equipment. Unless li nited by a significant
geographical feature, or separated by a minimum 5 -foot wide landscaped common lot, all
properties that abut a common driveway shall take access from the driveway.
b. With the final plat application, the applicant shall provide an exhibit that shows the setbacks,
building envelope, and orientation of the lots and structures on all common lots.
c. The applicant shall submit a phasing plan to staff prior to the Commission hearing.
d. The property owner shall coordinate with the City's Addressing Specialist and obtain a new
street addresses for the existing residences proposed on Lots 16 and 31, Block 1.
e. The applicant shall add a note on the face of the plat or record a separate document and
reference the recorded document number on the face of the plat that identifies a blanket cross
access agreement and shared parking agreement for the multi -family development (Lot 18,
Block 1).
1.1.3 The site plan included in Exhibit A.2, dated 07/24/16, shall be revised as follows:
Maddyn Village Subdivision — H-2016-0075 PAGE 14
EXHIBIT A
a. Provide seven (7) bike racks dispersed throughout the development as proposed;
b. At a minimum, 5 -foot wide sidewalks should be constructed on both sides of the driveway to
Meridian Road.
c. All HVAC equipment adjacent to the street inust be fully screened from view.
d. The submitted site plan does not show the property management office, maintenance storage
area, or mailbox location. Prior to the Commission hearing, the applicant shall submit a site
plan that meets this requirement.
e. The applicant must depict a total of 48 covered parking stalls in accord with is UDC Table
11-3C-6.
1.1.4 The landscape plan included in Exhibit A.3, dated 07/24/16, shall be revised as follows:
a. The buffer width along N. Meridian Road should be measured from the back of curb per
UDC 11-3B-7C.la(2); or, the ultimate curb location as determined by ACHD if future road
widening is anticipated; revise accordingly. With the first phase of development the applicant
shall construct the 5 -foot detached sidewalk and 25 foot landscape buffer along the entire
frontage of N. Meridian Road.
b. All fencing shall be installed in accordance with UDC I1 -3A-7. Per UDC 11-3A-7A7a, the
applicant is responsible for fencing micropaths to distinguish the conunon areas from the
private areas. Where the buildable lots abut internal conunon lots fencing must either be 4 -
foot solid, 6 -foot semiprivate or 6 -foot open vision. A detailed fencing plan must be
submitted with each final plat application.
c. If any of the existing trees on the site are proposed to be removed, the applicant should
contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm
mitigation requirements prior to removal of any trees on the site. Any existing trees proposed
to be retained on-site should be noted on the plan.
d. The applicant shall submit a detail of the gazebo/plaza on Lot 30, Block 1 with the final plat
application for the applicable phase of development.
e. All parking lot landscaping must be designed and installed in accord with UDC 11 -3B -8C.
1.1.5 Provide at least 80 square feet of private, useable open space, such as a patio or balcony/deck, for
each multi -family dwelling unit in accordance with UDC 11-4-3-27B-3. With the submittal of a
certificate of zoning compliance application, the applicant must submit revised floor plans that
demonstrate that the each iulit meets the private open space requirements.
1.1.6 The applicant shall record a final plat prior to applying for a building permit for the proposed
development.
1.1.7 As determined by the Community Development Director, the multi -family buildings and carports
constructed on this site shall substantially comply with the renderings submitted to the City with
the CUP application, and as modified by the conditions of approval herein. The applicant shall
also provide a decorative stone base around the columns along the proposed patios. At minimum,
the apartment buildings shall include two field colors and one trim color and the carports shall be
painted or powder coated to match the color scheme of the development.
1.1.8 A CZC and administrative design review approval is required prior to issuance of a building
permit for any and all of the multi -family units within this development. NOTE: A CZC
application may include one or more multi -family units on a lot/parcel.
1.1.9 Maintenance of all conunon areas shall be the responsibility of the developer or assigns. Record
legally binding documents that state the maintenance and ownership responsibilities for the
Maddyn Village Subdivision — H-2016-0075 PAGE 15
EXHIBIT A
management of the development, including but not limited to structures, parking, common areas,
private streets, and other development features. A copy of the recorded document shall be
submitted with the first Certificate of Occupancy.
1.2 General Conditions of Approval
1.2.1 Comply with all bulls, use, and development standards of the R-8 and R-15 zoning district listed
in UDC Table 11-2-A-6 and 11-2A-7 respectively.
1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets.
1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-313-51
1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11 -3B -
7C.
1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11 -3B -
11C.
1.2.9 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
1.2.10 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3 Ongoing Conditions of Approval
1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC l 1-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-313-5, UDC 11-313-13 and UDC 11-313-14.
1.3.2 All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11 -3G -3F1.
1.3.3 The project is subject to all current City of Meridian ordinances.
1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.3.5 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in. UDC 11-3A-11.
1.3.6 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
1.4 Process Conditions of Approval
1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall subnut a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
Maddyn Village Subdivision — H-2016-0075 PAGE 16
EXHIBIT A
1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11 -5C -3B. A surety agreement may be accepted for other improvements in accord with
UDC 11 -5C -3C.
1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary
plat as set forth in UDC I 1 -6B -3C2.
1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B -
7B (if applicable).
1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the
City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension
as set forth in UDC 11-6B-7.
1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11 -3B -14A.
1.4.7 The conditional use approval shall be null and void if the applicant fails to 1) commence the use
within two years as set forth in UDC 11 -5B -6F1 or 2) gain approval of a time extension as set
forth in UDC 11-513-6174.
2. PUBLIC WORKS DEPARTMENT
2.1 SITE SPECIFIC CONDITIONS OF APPROVAL
2.1.1 Type I lighting shall be required along the frontage of the development along Meridian Road, and
Type II lighting will be required along the internal streets. A street lighting plan will be required
with the submittal of development plans. Plan requirements can be found in section 6-5 of the
Improvement Standards for Street Lighting at
http://www.meridiancity.orWpublic works.aspx?id=272
2.1.2 Applicant shall be required to loop the proposed water system through the development from N.
Meridian Road to the southern stub street.
2.1.3 All dead end water mains shall terminate with a fire hydrant.
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub -grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
Maddyn Village Subdivision — H-2016-0075 PAGE 17
EXHIBIT A
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28C1). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic sei vice per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District and the Final Plat for this subdivision shall be recorded, prior to applying for building
permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro -
paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining
certificates of occupancy.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act,
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in confonnance with MCC 11-1-4B.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
Maddyn Village Subdivision — H-2016-0075 PAGE 18
EXHIBIT A
2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of
3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1 -foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer's expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found on the city of meridian Public Works
Department's website at http://www.meridiancity,org/public_works.aspx?id=272. The
contractor's work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-221.
3. POLICE DEPARTMENT
3.1 The Police Department has no comment on this application.
4. FIRE DEPARTMENT
2.1 One and two family dwellings not exceeding 3,600 square feet require a fire -flow of 1,000
gallons per minute for a duration of 2 hours to service the entire project. One and two family
dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B
of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C
of the International Fire Code.
2.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have the 4 '/z" outlet face the main street or parking lot drive aisle.
Maddyn Village Subdivision — H-2016-0075 PAGE 19
EXHIBIT A
b. Fire hydrants shall not face a street which does not have addresses on it.
c. Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10'.
f. Fire hydrants shall be placed 18" above finished grade to the center of the 4'/2" outlets.
g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
2.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater
than 150 feet in length that is not provided with an outlet shall be required to have an approved
turn around. Phasing of the project may require a temporary approved turn around on streets
greater than 150' in length with no outlet.
2.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28' inside and
48' outside, per International Fire Code Section 503.2.4.
2.5 All common driveways shall be straight or have a turning radius of 28' inside and 48' outside and
have a clear driving surface of 20' in width capable of supporting an imposed weight of 75,000
GVW, per International Fire Code Section 503.2.
2.6 Private Alleys and. Fire Lanes shall have a 20' wide improved surface capable of supporting an
imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D
Section D103.6 Signs.
2.7 Provide signage ("No Parking Fire Lane") for all fire lanes in accordance with hitemational Fire
Code Sections 503.4 & D103.6.
2.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
2.9 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical
clearance of 13'6 as set forth in International Fire Code Section 503.2.1.
2.10 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather
surface are required to be installed before combustible construction material is brought onto the site,
as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J.
2.11 To increase emergency access to the site a -minimum of two points of access will be required for
any portion of the project which serves more than 30 homes, as set forth in International Fire
Code Section D107.1. The two entrances should be separated by no less than 1/2 the diagonal
measurement of the full development as set forth in International Fire Code Section D104.3. The
applicant shall provide a stub street to the property to the (west/east/north/south).
2.12 The fire department requests that any future signalization installed as the result of the
development of this project be equipped with Opticom sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles. The cost of this installation is to be
borne by the developer. (National Fire Protection Std 1141 Section 5.2.11.1)
2.13 All portions of the buildings located on this project must be within 150' of a paved surface as
measured around the perimeter of the building as set forth in International Fire Code Section
503.1.1.
5. REPUBLIC SERVICES
Maddyn Village Subdivision — H-2016-0075 PAGE 20
EXHIBIT A
5.1 All lots on common driveways need to get their carts to the street for trash piclaip.
6. PARKS DEPARTMENT
6.1 Developer shall coordinate with the City Arborist to facilitate mitigation for existing trees.
Contact Elroy Huff.
7. ADA COUNTY HIGHWAY DISTRICT
7.1 Site Specific Conditions of Approval
7.1.1 Constrict Springwater Street 140 -feet into the site to intersect Wrangler Street as 29 -foot street
section with curb, gutter, and 5 -foot wide attached concrete sidewalk within 42 -feet of right-of-
way.
7.1.2 Construct the internal streets as 29 -foot street sections with curb, gutter, and 5 -foot wide attached
concrete sidewalk within 42 -feet of right-of-way.
7.1.3 Provide written approval by the Meridian Fire Department for the reduced street sections.
7.1.4 Construct the curves connecting the internal streets with minimum 28 -foot inside curb radii.
7.1.5 Coordinate with ACHD to install "NO PARKING" signs along one -side of the street and as
specified by the Meridian Fire department.
7.1.6 Pay to ACHD the cost of submitting a change order for the design and construction of the
proposed 25 -foot wide curb return driveway prior to final plat approval.
7.1.7 Pave the driveway its full width and at least 30 -feet into the site from edge of pavement of the
roadway.
7.1.8 Other than the access onto N. Meridian Road, specifically approved with this application, direct
lot access is prohibited to Meridian Road and should be noted on the final plat.
7.1.9 Payment of impacts fees are due prior to issuance of a building permit.
7.1.10 Comply with all Standard Conditions of Approval.
7.2 Standard Conditions of Approval
7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way
(including all easements).
7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
Maddyn Village Subdivision — H-2016-0075 PAGE 21
EXHIBIT A
7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of
ADA compliance to District Development Review staff for review.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
7.2.5 A license agreement and compliance with the District's Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACRD Traffic
Operations 387-6190 in the event any ACRD conduits (spare or filled) are compromised during
any phase of construction.
7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for
details.
7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
7.2.10 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant's authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of
any change from ACHD.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change in the planned use of the property which is the subj ect of this application, shall require the
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
Maddyn Village Subdivision — H-2016-0075 PAGE 22
EXHIBIT A
C. Legal Description & Exhibit Map for Annexation Boundary
August 1, 2016
DESCRIPTION FOR
MADDYN VILLAGE SUBDIVISION
R-15 ZONE
A portion of Lots 1 and 2, Block 1 of Strasser Farms Subdivision as is filed in Book 59 of
Plats at Page 5,761 records of Ada County, Idaho located in Government Lot 1, Section 1,
T.3N., RAW., B.M., Meridian, Ada County, Idaho more particularly described as follows:
Commencing at the NE comer of said Section 1 from which the E1/4 corner of said
Section 1 bears South 00°17'24" West, 2,658.38 feet;
Thence along the East boundary line of said Section 1 South 00°17'24° West 426.49
feet;
Thence leaving said East boundary line North 89°19'19' West, 40.00 feet to the NE
corner of said Lot 1, said point being the REAL POINT OF BEGINNING;
Thence along the East boundary line of said Lots 1 and 2 South 00°17'24" West, 506.97
feet to the SE comer of said Lot 2;
Thence along the South boundary line of said Lot 2 North 89°19'53" West, 375.89 feet;
Thence leaving said South boundary line North 00°35'19" East, 104.83 feet;
Thence South 89°5344" East, 57.80 feet;
Thence North 30°43'31" East, 48.13 feet;
Thence North 00°06'16" East, 36.13 feet;
Thence North 58°50'07" West, 143.81 feet;
Thence North 30°35'37" East, 36.62 feet;
Thence South 89°58'51" East, 192.50 feet;
Thence North 23°35'51" East, 45.20 feet;
Thence North 00°01'09" East, 59.50 feet;
Thence North 66°24'09" West, 94.32 feet;
Thence South 89°46'02" West, 22.03 feet;
1; Thence North 00"40'37" East, 79.39 feet to a point on the North boundary line of said Lot
Page 1 of 2
Thence along said North boundary line South 89"19'19" East, 296.24 feet to the REAL
POINT OF BEGINNING, Containing 3.63 acres, more or less.
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Maddyn Village Subdivision — H-2016-0075 PAGE 23
EXHIBIT A
August 1, 2016
DESCRIPTION FOR
MADDYN VILLAGE SUBDIVISION
R-8 ZONE
A portion of Lots 1 and 2, Block 1 of Strasser Farms Subdivision as is filed In Book 59 of
Plats at Page 5,761 records of Ada County, Idaho located in Government Lot 1, Section 1,
T.3N., RAW., B.M., Meridian, Ada County, Idaho more particularly described as follows:
Commencing at the NE corner of said Section 1 from which the E1l4 corner of said
Section 1 South 00'17'24" West, 2,658.38 feet;
Thence along the East boundary line of said Section 1 South 00°17'24' West 428.49
feet;
Thence leaving said East boundary line North 89°19'19' West, 40,00 feet to the NE
corner of sold Lot 1;
Thence along the North boundary line said Lot 1 North 89°19'19" West, 296.24 feet to
the REAL POINT OF BEGINNING;
Thence leaving said North boundary line South 00°40'37" West, 79.39 feet;
Thence North 89°46'02" East, 22.03 feet;
Thence South 66°24'09" East, 94.32 feet;
Thence South 00°01109" West, 59.50 feel;
Thence South 23°35'51" West, 45.20 feet;
Thence North 89°58'51" West, 192.50 feet;
Thence South 30°35'37" West, 36.62 feet;
Thence South 68°50'07" East, 143.81 feet;
Thence South 00°06'16" West, 36.13 feet;
Thence South 30°43'31" West, 48.13 feet;
Thence North 89°53144" West, 57.80 feet;
Lot 2; Thence South 00°35'19" West, 104.83 feet to a point on the South boundary line of said
Thence along said South boundary line North 89°19'53" West, 517.63 feet to the SW
corner of said Lot 2;
Page 1 of 2
Thence along said West boundary line of said Lots 2 and 1 North 00°17'24" East, 507,11
feet to the NW corner of said Lot 1;
Thence along said North boundary line of said Lot 1 South 69°19'19" East, 597,28 feel
to the REAL POINT OF BEGINNING. Containing 6.87 acres, more or less.
Maddyn Village Subdivision — H-2016-0075 PAGE 24
EXHIBIT A
STRASSER FARMS SUBDIVISION NO. 2
L-0
893.52'
597.28'
SO'd0'37"W
1
79.39'
t
1 STRASSER FARMS SUBDIVISION N89'46'02"E
1 BLOCK 1
i 22.03'
�I
RI
! 530`35'37"W
36.62'
N
I ZONE R-8
6.87 ACRES
to
I
1
I
NE CORNER
SECTION 1
N89'19'19"W
40.00'
m
POINT OF BEGINNING .r
R-8 ZONEI
N1
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296.24
REAL POINT o
OF BEGINNING/ � �
S66, R-15 ZONE 1
w
N89'58'51 "W
192.50'
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N89'53'44"W
57.80'
t �
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517_-63'i
N89'19'53"W 893.52'
SALSIBURY LANE SUBDIVISION
R-4
20 120 _ 360
0 60 240
SCALE: 1 " = 120'
IDAHO 1450 E WATER T014TJ1 ST,
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GROUP, P.C. Cl4a)BA"570
SO'01'09" W 1
-59.50' ! z
523'35'51 "W
45.20'
ZONE R-15
3.53 ACRES
SO'06'16"W
36,13'
S30`43'31 "W I
48.13' i
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1 I
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EXHIBIT DRAWING FOR
R-8 AND R-15 ZONES
MADDYN VILLAGE SUBDIVISION
LOCATED IN DOVERNmENI LOT 1, SECTION 1. T.M.. RAW., 8,61„
WERIOIAN, ADA COUNTY, IDAIIO
Maddyn Village Subdivision — H-2016-0075 PAGE 25
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16-151
11/1/2015
EXHIBIT A
D. Required Findings from Unified Development Code
1. Annexation Findings:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The Applicant is proposing to annex the subject 10.4 acres of land, (6.9 acres with an R-8
zoning district and 3.5 acres with an R-15 zoning district) and develop 27 new single-family
residential homes two (2) existing single-family homes and 48 multi -family units on 10 lots.
Commission finds that the proposed map amendment complies with the provisions of the
Comprehensive Plan and should be compatible with adjacent residential uses (see section VII
above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
Council finds that the proposed map amendment to the R-8 and R-15 zoning district is
consistent with the purpose statement for the residential districts as detailed in Section VIII
above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
Council finds that the proposed zoning map amendment will not be detrimental to the public
health, safety, or welfare. City utilities will be extended at the expense of the applicant.
The Council considers any oral or written testimony that may be provided when
determining this finding.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
Council finds that the proposed zoning amendment will not result in any adverse impact upon
the delivery of services by any political subdivision providing services to this site.
e. The annexation is in the best of interest of the City (UDC I1 -513-3.E).
Council finds annexing this property with an R-8 and R-15 zoning district is in the best
interest of the City if the applicant revises the plat per staff's recommendation and enters into
a development agreement.
2. Preliminary Plat Findings:
In consideration of a preliminary plat, combined preliminary and final plat, or short
plat, the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
Council finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation. Please see
Comprehensive Plan Policies and Goals, Section VII, of' the Staff Report for more
information.
Maddyn Village Subdivision — H-2016-0075 PAGE 26
EXHIBIT A
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
Council finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City's capital improvement program;
Because City water and sewer and any other utilities will be provided by the development
at their own cost, Council finds that the subdivision will not require the expenditure of
capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
The Council relies upon comments from the public service providers (i.e., Police, Fire,
ACRD, etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general
welfare; and
Council is not aware of any health, safety, or environmental problems associated with the
platting of this property. ACHD considers road safety issues in their analysis. Council
considers any public testimony that may be presented when determining whether or not
the proposed subdivision may cause health, safety or environmental problems of which
Council is unaware.
L The development preserves significant natural, scenic or historic features.
Council is unaware of any significant natural, scenic or historic features that exist
on this site.
3. Conditional Use Permit Findings:
The Commission and Council shall review the particular facts and circumstances of
each proposed conditional use in terms of the following, and may approve a conditional
use permit if they shall find evidence presented at the hearing(s) is adequate to
establish:
a. That the site is large enough to accommodate the proposed use and meet all the
dimensional and development regulations in the district in which the use is located.
Council finds that if the site is designed in accord with the site plan in Exhibit A and the
conditions of approval in Exhibit B, the site will be large enough to accommodate the
proposed use and meet the dimensional and development regulations of the R-15 zoning
district and the specific use standards for multi -family developments.
b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and
in accord with the requirements of this Title.
Council finds that the proposed multi -family residential use in the R-15 zone meets the
objectives of the Comprehensive Plan.
c. That the design, construction, operation and maintenance will be compatible with other
uses in the general neighborhood and with the existing or intended character of the
Maddyn Village Subdivision — H-2016-0075 PAGE 27
EXHIBIT A
general vicinity and that such use will not adversely change the essential character of
the same area.
Council finds that the general design, construction, operation and maintenance of the multi-
family use will be compatible with existing residential and future residential uses in the
vicinity and with the existing and intended character of the vicinity so as to not adversely
change the character of the area. Council considers any public testimony that may be
presented to determine whether or not the proposal will adversely affect the other properties
in the area.
d. That the proposed use, if it complies with all conditions of the approval imposed, will
not adversely affect other property in the vicinity.
Council finds that the proposed development should not adversely affect other property in the
vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this
staff report and constructs all improvements and operates the use in accordance with the UDC
standards.
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage
structures, refuse disposal, water, and sewer.
Council finds that sanitary sewer, domestic water and irrigation can be made available to the
subject property. Please refer to comments prepared by the Public Works Department, Fire
Department, Police Department and other agencies.
f. That the proposed use will not create excessive additional costs for public facilities and
services and will not be detrimental to the economic welfare of the community.
Council finds that the applicant will pay to extend the sanitary sewer and water mains into the
site. No additional capital facility costs are expected from the City. The applicant and/or
future property owners will be required to pay impact fees.
g. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general
welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors.
Council finds that the proposed development should not involve activities that will create
nuisances that would be detrimental to the general welfare of the surrounding area.
Council recognizes the fact that traffic and noise will increase with the approval of this
development; however, whenever undeveloped property is developed, the amount of traffic
generation does increase.
h. That the proposed use will not result in the destruction, loss or damage of a natural,
scenic or historic feature considered to be of major importance.
Council finds that the proposed development will not result in the destruction, loss or damage
of any natural feature(s) of major importance. Council referenced any public testimony that
was presented when making the determination as to whether or not the proposed development
would destroy or damage a natural or scenic feature(s) of major importance of which Council
is unaware.
Maddyn Village Subdivision — H-2016-0075 PAGE 28
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 4D
PROJECT NUMBER: H-2016-0104
ITEM TITLE: Paramount Director
Third Addendum to the Development Agreement for Paramount Director (H-2016-0104)
with Brighton Development, Inc. located at the southwest corner of W. Chinden Blvd.
and N. Meridian Road, in the northeast'/4 of Section 25, Township 4 North, Range 1
West. In accordance with original DA agreement (Instrument# 1 031 31 71 1 6) and the
Addendum to DA Agreement (Instrument# 113083665) and the Second Addendum to
DA agreement (Instrument#2016-005060)
MEETING NOTES
u✓ APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-003462
BOISE IDAHO Pgs=8 LISA BATT 01/12/2017 10:37 AM
CITY OF MERIDIAN, IDAHO NO FEE
3rd ADDENDUM TO THE DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Brighton Development, Inc., Owner/Developer
_ This 3`d Addendum to Development Agreement is made and entered into this
day of S atjY r� , 2017, by and between City of Meridian, a municipal corporation of
the State of Idaho, hereafter called CITY, and Brighton Development, Inc,, whose address is
12601 W. Explorer Drive, Suite 200, Boise, ID 83713, hereinafter called OWNER/DEVELOPER.
RECITALS
A. CITY and OWNER/DEVELOPER entered into that certain
DEVELOPMENT AGREEMENT on August 14, 2004 (Instrument # 103137116) and an
ADDENDUM TO DEVELOPMENT AGREEMENT on July 24, 2013 (Instrument # 113083665)
and a 2nd ADDENDUM TO DEVELOPMENT AGREEMENT on January 20, 2016 (Instrument #
2016-005060),
B, CITY and OWNER/DEVELOPER now desire to amend the Development
Agreement and the Addendum to the Development Agreement and the 2nd Addendum to
Development Agreement and in accordance with the terms in this 3`d Addendum, which terms have
been approved by the Meridian Planning and Zoning Commission and the Meridian City Council in
accordance with Idaho Code Section 67-6511A,
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
1, OWNER/DEVELOPER shall be bound by the terms of the Development Agreement, the
Addendum to Development Agreement and the 2nd Addendum to Development Agreement except
as specifically amended by the following:
SECTION 3.- DEFINITIONS.-
3.4
EFINITIONS:3.4 "PROPERTY"; means and refers to the property in the original Development
Agreement (Instrument # 103137116) as hell as the property described in the attached
Exhibit "A"
SECTION 6: CONDITIONS GOVERNING DEVELOPMENT OFPROPER TY.-
Olvner/Developer shall develop the property in accordance with the original Development
Agreement (Instrument #1031317116) and the Addendum to Development Agreement
(Instrument # 113083665) and the 2"`r Addendum to DevelopmentAgreement (Instrument #
2016-005060), In addition, the following provisions shall also be required.-
3"
equired:
3" ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H•2016.0104 PARAMOUNT DIRECTOR) PAGE 1 OF 5
1. Direct access to W. Chinden Boulevard and N. Meridian Road is prohibited in accordwith
UDC 11-3A-3 and 11 -3H -4B,
2. A minimum 35 foot wide street buffer is required along W Chinden Boulevard, an entryway
corridor and shall be landscaped in accord with the standards listed in UDC 11 -3B -7C.
3. A detached 10 foot wide multi -use pathway shall be provided along W. Chinden Boulevard,
along the west side of N. Meridian Road, and along the north side of W, Director Street
within a public use easement in accord with UDC 11 -3H -4C. 4. The public use easement
shall be submitted to the City, approved by City Council and recorded prior to the City
Engineer signing the fr.nal plat.
4. Right-of-way (RO99 shall be reserved in the amount required by the Idaho Transportation
Departmentfor the expansion of W Chinden Boulevard with development of the properties
adjacent to Chinden Boulevard,
S. A Certificate of Zoning Compliance and subsequent buildingpermit application is allowed
to be submittedfor approval prior to recordation of the firstphase of the subdivision where
the assisted living facility is proposed to develop. The first phase final plat shall be
recorded prior to issuance of the Certificate of Occupancy for the assisted living facility.
6. The two accesses viaN. Fox Run Way, a collector street, are allowed as depicted on the site
plan,
7. Development of the property at the southeast corner of W. Chinden Blvd. and N Fox Run
Way where the assisted living facility is proposed shall be generally consistent with the
concept plan shown in ExhibitA.4 of the Staff Report that was approved with the Findings
of Fact and Conclusions of Law approved by Meridian City Council on December 6, 2016,
attached hereto as Exhibit "B ".
8. A modification of the development agreement is required to include a conceptual
development plan for the property located at the southwest corner of W. Chinden Blvd. and
N Meridian Road and at the southwest corner of W Chinden Blvd, and N. Fox Run Way
prior to submittal of a Certificate of Zoning Compliance application (if required) or
issuance of any building permits,
The conceptplan(s) should include a site plan showing access and circulation and a mix of
land use types,
9. Construction of the street buffer landscaping and associated 10 foot wide multi -use
pathways along W. Chinden Blvd. and N. Meridian Road shall be constructed with the final
plat for each phase of development.
2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the
Property shall be subject to de -annexation of the Owner/Developer, or their assigns, heirs, or
successor shall not meet the conditions of this addendum to the Development Agreement, and any
new Ordinances of the City of Meridian as herein provided.
3. This Addendum shall be binding upon and insure to the benefit of the parties' respective
heirs, successors, assigns and personal representatives, including City's corporate authorities and
their successors in office. This Addendum shall be binding on the Owners/Developers of the
Property, each subsequent owner and any other person(s) acquiring an interest in the Property.
Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof,
3" ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H-2016-0104 PARAMOUNT DIRECTOR) PAGE 2 OF 5
except that any sale or alienation shall be subject to the provisions hereon and any successor owner
or owners shall be both benefited and bound by the conditions and restrictions herein expressed.
City agrees, upon written request of Owner/Developer, to execute appropriate and recordable
evidence of termination of this Addendum if City, in its sole and reasonable discretion, had
determined that Owner/Developer has fully performed its obligations under this Addendum.
4. If any provision of this Addendum is held not valid by a court of competent jurisdiction,
such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall
not affect any of the other provisions contained herein.
5. This Addendum sets forth all promises, inducements, agreements, condition, and
understandings between Owners/Developers and City relative to the subject matter herein, and there
are no promises, agreements, conditions or under -standing, either oral or written, express or
implied, between Owners/ Developers and City, other than as are stated herein. Except as herein
otherwise provided, no subsequent alteration, amendment, change or addition to this second
addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or
their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted
ordinance or resolution of City.
a. Except as herein provided, no condition governing the uses and/or conditions
governing development of the subject Property herein provided for can be
modified or amended within the approval of the City Council after the City has
conducted public hearing(s) in accordance with the notice provisions provided
for a zoning designation and/or amendment in force at the time of the proposed
amendment.
6. This Addendum shall be effective as of the date herein above written.
3" ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H-2016-0104 PARAMOUNT DIRECTOR) PAGE 3 OF 5
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this, agreement and
made it effective as hereinabove provided,
OWNER/DEVELOPER:
BRIGHTON DEVELOPMENT, INC,
\`ovtmfhah D. WardlQ
CITY OF MERIDIAN
BY:
Mayor Tam Weerd.
Attest:
a
Ody Co , City Clerk,
3" ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H -=6-o m PARAMOUNT DIRECTOR) PAGE 4 OP 5
STATE OF IDAHO )
ss:
County of Ada, )
On this % day of J R , 2017, before me., the undersigned, allotaly Public in and
for said State, personally appearedJjt thu p. r ti/,K vknown or identified to me to be the
4�Sid2
of Brighton Development, Inc., and acknowledged to me that he
executed the same on behalf of said corporation,
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written,
AMANDA McCURRY
NOTARY PUBLIC
STATE OFIDAHO
STATE OF IDAHO )
ss
County of Ada )
SIL ""
My Commission Expires:
On this_ ' day of %)aquaru , 2017, before me, a Notary Public,
personally appeared Tammy de Weerd and C,Jay`Coles, know or identified to me to be the Mayor
and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that
executed the instrument of behalf of said City, and acknowledged to me that such City executed the
same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
*so 00#.&
�4 T4
•�'•*0 OF w -N,
•t...-
Ch"wu tdajk-,
Notary Publicfor daho
Residing at: —m�,
Commission expires: �g'adaa
3" ADDENDUM TO DEVELOPMENT AGREEMENT (MDA H-2016.0104 PARAMOUNT DIRECTOR) PAGE 5 OF 5
EXMBIT A
Exhibit C: Legal Description and Exhibit Map for Rezone
km9233 WEST STATE STREET I 601SE, Ip 837X4 1 208.639.6939 1 FAX 208.639.6930
June 15, 2016
Project No., 16-013
EXHISITA
LEGAL DESCRIPTION FOR
MONETO R15
A parcel of land being a portion of the NE 1/4 of Section 25, Township 4 North, Range 1 West, Boise Meridian,
City of Meridian, Ada County, Idaho and being more particularly described as follows.
commencing eta found brass cap marking -the East 1/4 corner of said Section 25, which bears S00'25'09"W a
distance of 2,661.09 feet from a brass cap marking the Northeast corner of said Section 25, thence following
the easterly line of the said Northeast 1/4 of Section 25, N00°75'09"E a dlstance of1,87957 feetto the POINT
Of BEGINNING.
Thence leaving said easterly line, N89'34'51"W a distance of 242.01 feetto a point;
Thence 725.52 feet along the arc of circular curve to the left, said curve having a radius of 500.00 feet, a delta
angle of 08'18'38", a chord bearing of S86'15'50"W and a chord distance of 72.46 feet to a point;
Thence 72.52 feet along the arc of a reverse curve to the right, said curve having a radius of 500.00 feet, a
delta angle of 08'18'38"Y a chord bearing ofS86'15'S0"W and a chord distance of 72.46 feet to a point;
Thence N89'34'5l"W a distance of459,72 feet to a point;
Thence 684.18 feet along the arc of a circular curve to the left, said curve having a radius of 1,538.50 feet, a
delta angle of25'28'47", a chord bearing of 577140'45"W and a chord distance of 678.55 feet to a paint;
Thence 70.21 feet along the arc of a reverse curve to the right, said curve having a radius of 239.34 feet, a
delta angle of 16'47'02", a chord bearing of 570°53'23"W and a chord distance of 69.86 feetto a point;
Thence $79'16'52 W a distance of MZ7 feet to a point;
Thence 49.75 feet along the arc of reverse curve to the right, said curve having a radius of 252,72 feet, a
delta angle of 11616'15", a chord bearing of S84°44'57"W and a chord distance of 49.67 feet to a point;
Thence N89°.36'40"W a distance of 332.66 feet to a point on the easterly right-of-vMy line of N. fox Run Way;
Thence followingsald easterly right-of_way line the following courses:
1. N00°33'16"t: a distance of 153.00 feet to a point;
2. 161.04 feet along the arc of a circular curve to the left, said curve having a ocilm of 206.50 feet, a
delta angle of 44`40'57", a chord bearing of N21'47'15"W and a chord distance of 156.99 feet to a
point;
3. N44'07'45"W a distance of 71.76 feet to a point;
Thence leaving said easterly right-of-way line, N45°51.`3X" E a distance of 65.70 feet to a point;
Thence 34.67 feet along the are of a circular curve to the right, said curve having a radius of 45.00feet, a delta
angle of 44"08'41", a chord bearing of N67"5546"E and a chord distance of 33.82 feet to a point,
Thence S90'00'00"E a distance of 93.50 feetto a point;
Thence 54.98 feet along the arc of a circular curve to the left, said curve having a radius of 35.00 feet, a delta
angle of 90'00'21", a chord bearing of N45'00'00"E and a chord distance of 49.50 feetto a point;
Thence N00'00'00"E a distance of 111.67 feet to a point;
Thence 35,02 feet along thearc of a circular curve to the right, said curve having a radius of 43.00 feet, a delta
angle of 46"3945", a chord bearing of N23`19'S1"Eand a chord distance of 34.06 feetto a point;
Thence N46'39'41"E a distance of 43.95 feettoa point;
ENGINEERS I SURVEYORS ( PLANNERS
wvvw,kmengllp.com
Paramount Director MDA, PP, RZ H-2016-0104
EXHIBIT A
Thence 46.42 feet along the arc of a circular curve to the left, said curve having a radius of 57.00 feet, a delta
angle of 46°39'48", a chord bearing of N23'1951."E• and a Chord distance of 45.15 feet to a point;
Thence N00"00'00"E a distance of 316.10 feet to a polnton the northerly line of said Northeast 1/4 of section
25;
Thence following said northerly line, S89 37'01"E a distance of 1,833.33 feet to a found brass cap marking the
Northeast corner of said Section 25;
Thence leaving said northerly line and following the easterlyline ofsald Northeast 1/4, S00"25'09"W a
distance of 781.52 feet tathe POINT ox BEGINNING.
Said parcel contalns 37.312 acres, more or less, and is subject to all existing easements and/or rights -Of -way of
record or implied.
Attached Is EXHIBIT aand by this reference made part of.
Paramount Director MDA, PP, RZ H-2016-0104
�.i,•�t.to
EXMBIT A
NORTH 1/4 CORNER NORTHEAST CORNER
SEC71oN 25 W. Chinden Blvd. SECTION 25
S8W37'01'E 2669.35'
Iwo
k c
as M� O
�m
UNPtATT£0 Total Rezone: 37.312±
C9 APN, 50425110300 (PORTION). SO425110150,
$0425110405 & SO4225120760
L4 CURRENT ZONING: C -C do TN -C n
NDa'DO'00"F PROPOSED ZONING: R15 �<
L3 ii1.67'
,N. Fox Run Way r W. Director St, POINT
OF
v NB9 34'51 *W 459,72' C2 NB9'34'5lylqlc
N00'33'16"E 579'T6'52'�'!�.153.00' 34.37' -' /i4M�++�a--- _►Va
N69`36'40"WPARAA3,i0UNT
332.66SUBDM5ION POINT OF COMMENCEMENT
EAST 1/4 GOR
SECTION 25
CURVl:7ABL1:
LEGEND
DATES 644.2016
PR01EC1: 16-013
SHEET:
I OF I
BRASS CAP
RAD105
ALUMINUM CAP
d
CALCULATED POINT
-- -` REZONE BOUNDARY
-- - -�
-SECTION LINE
_ _R/w
RIGHT-OF-WAY LINE
DATES 644.2016
PR01EC1: 16-013
SHEET:
I OF I
CURVE
RAD105
LENGTH
DELTA
CHORDaRG CHORD
C1
500.00'
72.52'
8-18'38"
986'15'550"44 7146-
C2
50D.00'
72.52'
8"18'38"
S8615'50'W 72.46'
03
1538.54'
584.18'
25'2B'47"
577'40'45"W 678.55'
C4
239.34'
70.11'
16'47'42"
S70'53'23"W 69.86'
1,'5
252.72'
49.75'
11'16',W
S8444'57W 48.87'
C6
206.50'
161.04'
4440'57"
N21'4.7'15 'N 156.99'
07
45.00'
34.67'
4408'41"
N67'55'46'E 33.82'
C8
35.00'
54.98'
90'00'21"
N4600'00"E 49.50'
C9
43.40'
35.02'
46139'45"
N23'19'51'E 34.06'
CID
57.01Y
46.42'
4639'48'
N23-19-151 "E 45.15'
DATES 644.2016
PR01EC1: 16-013
SHEET:
I OF I
EXHIBIT B - REZONE TO R15
BRIGHTON INVESTMENTS, LLC.
A PORTION OF THE NORTHEAST 1/4, SECTION 25, T.4N,, RAW., B.M.,
CITY OF MERIDIAN, ADA COUNTY, ID
Paramount Director MDA, PP, RZ H-2016-0104
LIN ETABLE
LINER
LENGTH
DMMON
Li
71,76
N44'07'45W
L,2
65.70
N45'5I'31"F
L3
93.50
N9D'00'0D"E
1.4
43.95
N46's9'41'E'
EXHIBIT B - REZONE TO R15
BRIGHTON INVESTMENTS, LLC.
A PORTION OF THE NORTHEAST 1/4, SECTION 25, T.4N,, RAW., B.M.,
CITY OF MERIDIAN, ADA COUNTY, ID
Paramount Director MDA, PP, RZ H-2016-0104
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 4E
PROJECT NUMBER:
ITEM TITLE: Well 32 Production Well
Approval of Award of Bid and Agreement to POST DRILLING for the "Well 32 Production
Well - Construction" project for a Not -To -Exceed amount of $412,975.00
MEETING NOTES
[Yf APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
C�t(IEN
DIAN�-
Public IDAHO
Works Department
TO: Keith Watts, Purchasing Manager
FROM: Dean Stacey, Engineering Project Manager
DATE: 12/13/2016
Mayor Tammy de Weerd
City Council Memberfo
Joe Borton
Keith Bird
Genesis Milam
Lube Cavener
Ty Palmer
Anne Little Roberts
SUBJECT: WELL 32 PRODUCTION WELL DRILLING CONSTRUCTION
CONTRACT WITH POST DRILLING, INC, FOR A NOT -TO -EXCEED
AMOUNT OF $412,975
DEPARTMENT CONTACT PERSONS
Dean Stacey, Engineering Project Manager 489-0386
Warren Stewart, PW City Engineer 489-0350
Kyle Radek, Assistant City Engineer 489-0343
Dale Bolthouse, Interim Director of Public Works 985-1257
II. DESCRIPTION
A. Background
The demand for potable water increases as commercial and residential
development continues. Specifically, development is increasing in pressure zone
5 in South Meridian creating need for additional water supply. Production wells
must be developed in these areas to enable development. In particular, two new
residential developments, Biltmore and Greycliff subdivisions, are in progress and
together have provided a well lot to the City as a condition to their development
agreements.
B. Proposed Project
This project consists of drilling and constructing a production well to a depth of
738 feet.
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
III. IMPACT
A. Strate ig c Impact:
This project meets our mission requirements to identify and prioritize work in
order to anticipate, plan and provide public services and facilities that support the
needs of our growing community, and to ensure modern reliable facilities while
maintaining financial stewardship.
B. Fiscal Impacts
Fiscal Year 2017 Project Obligations
Fiscal Year 2017
Fiscal Year 2017 Project Funding
Available Funding
C. Time Constraints
Construction Contract $412,975
Total Project Cost $412,975
Account Code / Codes
3490-96176 $489,000
Total Funding $489,000
Approval of this contract will allow the well to be constructed in spring of 2017,
enabling design of the pumping facility in FY 2017 with construction completed
on schedule in FY 18.
D. Alternatives
The City could choose to not approve the construction of the well. That would
significantly Ilimit, service tential to new growth in Pressure Zone 5.
Department Approval:
i
Page 2 of 2
CONTRACT / AGENDA CHECKLIST
Date: REQUESTING DEPARTMENT
Fund: Department: GL Account: Project #
Construction:x Task Order PSA Equipment
Project Name:
Project Manager:Department Representative:
Contractor/Consultant/Design Engineer:
Budget Available (Attach Report): Contract Amount:
Will the project cross fiscal years? Yes No x
Budget Information: FY Budget: Enhancement #: Grant #:
Other:Type of Grant:
Low Bidder Highest Rated Master Agreement
(Bid Results Attached) (Ratings Attached)(Category)
Typical Award Yes No
If no please state circumstances and conclusion:
Debarment Status (Grant/Federal Funded Projects Only)
Date Award Posted: 10 day protest period:
PW License # Expiration Date
Corporation Status
Insurance Certificates Received (Date):Expiration Date: Rating: A+
Payment and Performance Bonds Received (Date):Rating: A+
Builders Risk Ins. Req'd: Yes No na
(Only applicabale for projects above $1,000,000)
Date Submitted to Clerk for Agenda: Approval Date By:
Purchase Order No.:WH5 submitted
(Only for PW Construction Projects)
NTP Date:
(Only for non Public Works Project)
$412,975.00
Yes
Kevin Boggs, CH2M / POST DRILLING
FY16
only one bid received
December 9, 2016 December 19, 2016
10/19/2016 Public Works
013426-CC-4
CONTRACT CHECKLIST
32 3490 96176 10014.e
Well 32 Production Well Construction
Dean Stacey
(Type in date verified and the status)
BASIS OF AWARD
If yes, has policy been purchased?
Date Issued:
X
X
December 29, 2016
na
July 1, 2017
Goodstanding
December 29, 2016
na na
December 30, 2016
III. IMPACT
A. Strate ig c Impact:
This project meets our mission requirements to identify and prioritize work in
order to anticipate, plan and provide public services and facilities that support the
needs of our growing community, and to ensure modern reliable facilities while
maintaining financial stewardship.
B. Fiscal Impacts
Fiscal Year 2017 Project Obligations
Fiscal Year 2017
Fiscal Year 2017 Project Funding
Available Funding
C. Time Constraints
Construction Contract $412,975
Total Project Cost $412,975
Account Code / Codes
3490-96176 $489,000
Total Funding $489,000
Approval of this contract will allow the well to be constructed in spring of 2017,
enabling design of the pumping facility in FY 2017 with construction completed
on schedule in FY 18.
D. Alternatives
The City could choose to not approve the construction of the well. That would
significantly Ilimit, service tential to new growth in Pressure Zone 5.
Department Approval:
i
Page 2 of 2
CONTRACT FOR PUBLlC WORKS CONSTRUCTION
WELL 32 PRODUCTION WELL - CONSTRUCTION
PROJECT # 10014.e
THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 29th day
of December, 2016, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of ldaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, ldaho 83642, and POST DRILLING INC
hereinafter referred to as "CONTRACTOR", whose business address is P O Box 588
Wei lD 83672 and whose Public Works Contractor License # is C-013426-CC-4.r
INTRODUCTION
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Contract and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Exhibit "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. lf any
such work is copyrightable, the Contractor may copyright the same, except that, as
to anyworkwhich is copyrighted bythe Contractor, the City reserves a royalty-free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
state and city laws, ordinances, regulations and resolutions. The Contractor
WELL 32 PRODUCTION WELL - CONSTRUCTION page 1 of 14
Project 100'14.E
Whereas, the City has a need for services involving WELL 32 PRODUCTION
WELL - CONSTRUCTION; and
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no other warranties, either
express or implied, as part of this Agreement.
1.4 Services and work provided bythe Contractor at the City's request underthis
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided
in Exhibit B "Payment Schedule" attached hereto and by reference made a part
hereof for the Not-To-Exceed amount of $412,975.00.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, lodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Exhibit A.
3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, mayterminate this Agreement by
giving written notification to Contractor.
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 10014.E
page 2 ol 14
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
4. Liquidated Damages:
Substantial Completion shall be accomplished within 120 (one hundred twenty)
calendar days from Notice to Proceed. This project shall be considered
Substantially Complete when the Owner has full and unrestricted use and benefit
of the facilities, both from an operational and safety standpoint, and only minor
incidental work, corrections or repairs remain for the physical completion of the
total contract. Contractor shall be liable to the City for any delay beyond this time
period in the amount of $250.00 (two hundred fifty dollars) per calendar day. Such
payment shall be construed to be liquidated damages by the Contractor in lieu of
any claim or damage because of such delay and not be construed as a penalty.
Upon receipt of a Notice to Proceed, the Contractor shall have 150 (one hundred
fifty) calendar days to complete the work as described herein. Contractor shall be
liable to the City for any delay beyond this time period in the amount of $250.00
(two hundred fifty dollars) per calendar day. Such payment shall be construed to
be liquidated damages by the Contractor in lieu of any claim or damage because of
such delay and not be construed as a penalty. See Milestones listed in the
Payment Schedule for Substantial Completion.
5. Termination:
5.1 lf, through anycause, CONTRACTOR, its officers, employees, oragentsfails
to fulfill in a timely and proper manner its obligations underthis Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
ln the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
WELL 32 PRODUCTION WELL - CONSTRUCTION page 3 of 14
Project 10014.E
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
6. lndependent Contractor:
6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Exhibit A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
6.2 Contractor, its agents, officers, and employees are and at all times during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
6.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. lf in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
7. Sub-Contractors:
Contractor shall require that all of its sub-contractors be licensed per State of ldaho
Statute # 54-1901
8. Removal of Unsatisfactory Employees:
The Contractor shall only furnish employees who are competent and skilled for work
under this contract. lf, in the opinion of the City, an employee of the Contractor is
incompetent or disorderly, refuses to perform in accordance with the terms and
conditions of the contract, threatens or uses abusive language while on City
property, or is othenivise unsatisfactory, that employee shall be removed from all
work under this contract.
9. lndemnification and lnsurance:
9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's
elected officials, officers, employees, agents, and volunteers from and for any and
WELL 32 PRooUcTION WELL - CONSTRUCTION page 4 of 14
Prolect 10014.E
all losses, claims, actions, judgments for damages, or injury to persons or property
and losses and expenses and other costs including litigation costs and attorney's
fees, arising out of, resulting from, or in connection with the performance of this
Agreement by the CONTRACTOR, its servants, agents, officers, employees,
guests, and business invitees, and not caused by or arising out of the tortious
conduct of CITY or its employe es. CONTRAC TOR shall maintain, and specificallv
ao rees that it will maintain thro UO hout the term of this Aoree ment liabil itv
tnsurance in which the CITY shall be named an additional insured in the minimum
amounts as follow: General Liabilit y One Million Dollars ($1,000,000) per incident
or occurrence, Automobile Liability lnsurance One Million Dollars ($1 ,000,000) per
incident or occurrence and Workers' Compensation lnsurance, in the statutory
limits as required by law.. The limits of insurance shall not be deemed a limitation
of the covenants to indemnify and save and hold harmless CITY; and if CITY
becomes liable for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold harmless
CITY from and for all such losses, claims, actions, or judgments for damages or
injury to persons or property and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. ln the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, ldaho 83642.
9.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating
of no less than A-.
9.3 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
9.4 To the extent of the indemnity in this contract, Contractor's lnsurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
orthe City's elected officers, officials, employees and volunteers shall be excess of
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
WELL 32 PRODUCTION WELL . CONSTRUCTION
Project 10014.E
page 5 of 14
9.5 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
9.6 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
9.7 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractols agents, representatives, employees or subcontractors.
10. Time is of the Essence:
The parties hereto acknowledge and agree that time is strictly of the essence with
respect to each and every term, condition and provision hereof, and that the failure
to timely perform any of the obligations hereunder shall constitute a breach of, and
a default under, this Agreement by the pa(y so failing to perform.
11. Bonds:
Payment and Performance Bonds are required on all Public Works lmprovement
Projects per the ISPWC and the City of Meridian Supplemental Specifications &
Drawings to the ISPWC, which by this reference are made a part hereof.
Contractor is required to furnish faithful performance and payment bonds in the
amount oI 10O% of the contract price issued by surety licensed to do business in
the State of ldaho. ln the event that the contract is subsequently terminated for
failure to perform, the contractor and/or surety will be liable and assessed for any
and all costs for the re-procurement of the contract services.
12. Warranty:
All construction and equipment provided under this agreement shall be warranted
for 2 years from the date of the City of lMeridian acceptance perthe ISPWC and the
Meridian Supplemental Specifications & Drawings to the ISPWC and any
modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
13. Changes:
The CITY may, from time to time, request changes in the Scope of Work to be
performed hereunder. Such changes, including any increase or decrease in the
amount of CONTRACTOR'S compensation, which are mutually agreed upon by and
between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 100'14.E
page 6 of 14
14. Taxes:
The City of Meridian is exempt from Federal and State taxes and will execute the
required exemption certificates for items purchased and used by the City. ltems
purchased by the City and used by a contractor are subject to Use Tax. All other
taxes are the responsibility of the Contractor and are to be included in the
Contractor's Bid pricing.
15. Meridian StormwaterSpecifications:
All construction projects require either a Storm Water Pollution Prevention Plan
(SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of
Meridian Construction Stormwater Management Program (CSWMP) manual. The
CSWMP manual containing the procedures and guidelines can be found at this
address: http://www.meridiancitv.oro/envi ronmental.aspx?id=1 361 8.
Contractor shall retain all stormwater and erosion control documentation generated
on site during construction including the SWPPP manual, field inspections and
amendments. Prior to final acceptance of the job by the City the contractor shall
return the field SWPPP manual and field inspection documents to the City for
review. A completed Contractor Request to File Project N.O.T. with the EPA form
shall be provided to the City with the documents. These documents shall be
retained, reviewed and approved by the City prior to final acceptance of the project.
16, ACHD:
Contractor shall be responsible for coordinating with the City to obtain appropriate
ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs
due to Contractor's violation of any ACHD policy. City shall certify to ACHD that
Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use
Permit from ACHD on City's behalf. The parties acknowledge and agree that the
scope of the agency granted by such certification is limited to, and conterminous
with, the term and scope of this Agreement.
17. Reports and Information:
17.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
17.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 10014.E
page 7 ot 14
18. Audits and lnspections:
At any time during normal business hours and as often as the CITY may deem
necessary, there shall be made available to the CITY for examination all of
CONTRACTOR'S records with respect to all matters covered by this Agreement.
CONIRACTOR shall permit the CITY to audit, examine, and make excerpts or
transcripts from such records, and to make audits of all contracts, invoices,
materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
19. Publication, Reproduction and Use of Material:
20. Equal Employment Opportunity:
ln performing the work herein, Contractor agrees to comply with the provisions of
Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31 , U.S. Code
Section 2176. Specifically, the Contractor agrees not to discriminate against any
employee or applicant for employment because of race, color, religion, sex, national
origin, age, political affiliation, marital status, or handicap. Contractor will take
affirmative action during employment or training to insure that employees are
treated without regard to race, color, religion, sex, national origin, age, political
affiliation, marital status, or handicap. ln performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
Iocal law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
21. Employment of Bona Fide ldaho Residents:
Contractor must comply with ldaho State Statute 44-1002 which states that the
Contractor employ ninety-five percent (95%) bona fide ldaho residents.
22. Advice of Attorney:
Each party warrants and represents that in executing this Agreement. lt has
received independent legal advice from its attorney's or the opportunity to seek such
advice.
23. Attorney Fees:
Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorneys'fees as determined by a
Court of competent jurisdiction. This provision shall be deemed to be a separate
WELL 32 PRoDUCTION WELL - CONSTRUCTION page 8 of 14
Project 10014.E
No material produced in whole or in part under this Agreement shall be subject to
copyright in the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and othenirrise use, in whole or In part, any
reports, data or other materials prepared under this Agreement.
contract between the parties and shall survive any default, termination or forfeiture
of this Agreement.
24. ConstructionandSeverability:
lf any part of this Agreement is held to be invalid or unenforceable, such holding will
not affect the validity or enforceability of any other part of this Agreement so long as
the remainder of the Agreement is reasonably capable of completion.
25. Waiver of Default:
Waiver of default by either party to this Agreement shall not be deemed to be waiver
of any subsequent default. Waiver or breach of any provision of this Agreement
shall not be deemed to be a waiver of any other or subsequent breach, and shall
not be construed to be a modification of the terms of this Agreement unless this
Agreement is modified as provided above.
26. Entire Agreement:
This Agreement contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral of written, whether previous to the
execution hereof or contemporaneous herewith.
27. Assignment:
It is expressly agreed and understood by the parties hereto, that CONTRACTOR
shall not have the right to assign, transfer, hypothecate or sell any of its rights under
this Agreement except upon the prior express written consent of CITY.
28. Payment Request:
Payment requests shall be submitted to City of Meridian through the City's project
management software. The Project Manager will compare the invoice against the
Payment Schedule in the Agreement for compliance. Upon approval that the work
has been done and is in compliance with the Agreement, the Project Managerwill
approve the pay request for processing. City of Meridian payment terms are Net 30
from the date City receives a correct invoice. Final payment will not be released
until the City has received a tax release from the Tax Commission.
29. Cleanup:
Contractor shall keep the worksite clean and free from debris. At completion of
work and priorto requesting final inspection, the Contractor shall remove all traces
of waste materials and debris resulting from the work. Final payment will not be
made if cleanup has not been performed.
WELL 32 PRODUCTION WELL - CONSTRUCTION
Prolect'10014.E
page I of '14
30. Order of Precedence:
The order or precedence shall be the contract agreement, the Invitation for Bid
document, then the winning bidders submitted bid document.
31. Compliance with Laws:
In performing the scope of work required hereunder, CONTRACTOR shall comply
with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
32. Applicable Law:
This Agreement shall be governed by and construed and enforced in accordance
with the laws of the State of Idaho, and the ordinances of the City of Meridian.
33. Notices:
Any and all notices required to be given by either of the parties hereto, unless
otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
CONTRACTOR
City of Meridian
POST DRILLING, INC
Purchasing Manager
Attn: Sherry Young
33 E Broadway Ave
P O Box 588
Meridian, ID 83642
Weiser, ID 83672
208-489-0417
Phone: 208-585-3411
Email: officeO.Postdrillina,com
Idaho Public Works License #C -013426 -CC -4
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
34. Approval Required:
This Agreement shall not become effective or binding until approved by the City of
Meridian.
CITY OF PAST DI,LLIhI 1NG
BY: BY:
TAMMY deWtEgD, MAYOR SHE RY YOl7 Ice Prex ' ent
Dated: % / 10 / a` L -
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 10014.E
Dated: IQ - R 3 Fb
page 10 of 14
Approved by Council:
Attest: /I �V�4�
C. JAY DLE , CITY CLERK
Purchasing Approval
BY:
KEITH At T , Purchasing Manager
Dated:: -7
Project Manager
Dean Stacey
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 10014.E
�rtVu{'
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Depa ent A, r al
WA R N ST ART, Engineering Manager
Dated:: I-L/zq //(,
page 11 of 14
EXHIBIT A
SCOPE OF WORK
REFER TO INVITATION TO BID PW.l623.10014.E
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # PW-1623-10014.E, are by this reference
made a part hereof.
SPECIFICATIONS / SCOPE OF WORK
All construction work shall be done in accordance with the 2012 version of
the ldaho Standards for Public Works Construction (ISPWC), the 2013 City
of lvleridian Supplemental Specifications to the ISPWC (and any
Addendums).
See separate attached documents:
Technical Specifications for the Drilling, Construction,
Development, and Testing of a New, Permanent, tVulti-level
Monitoring Well at the City of tVeridian Well 32 Site by
CH2M Hill Engineers dated October 17,2016 (36 pases)
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 10014.E
a
page 12 ol 14
Exhibit B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$412,975.00.
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 100'14.E
Milestone 1 Substantial Completion 120 Days from Notice to Proceed
Milestone 2 Final Completion 150 Days from Notice to Proceed
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
WELL 32 PRODUCTION WELL - CONSTRUCTION per IFB PW-1623-10014.E
NOT TO EXCEED CONTRACT TOTAL $412p25.00
Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any
additional increases or decreases in work requested by city. The City will pay the contractor based on
actual quantities of each item of work in accordance with the contract documents.
Item No.Description Quantity Unit Unit Price
1
Perm itting/Mobilization/Demobilization/
Cleanup 1 LS $30,000.00
2
Furnish and install 24-inch surface casing and
seal and complete the well head 55 LF $30,250.00
685 LF $'123,300.00323-inch direct mud rotary borehole drilling
I LS $5,000.004Caliper loo of the 23-inch borehole
LF
$92,500 00
740
5
Furnish and install 17.4-inch pipe O.D. (18.7-
inch coupler O.D.), 15.1-inch minimum 1.D.,
blank, Certa-Lok PVC Well Casing as supplied
by CertainTeed Corporation or approved
equivalent as determined and approved in
writing by the City
LF
$25,725.00
735
6
Seal the annular space between the 23-inch
borehole and PVC casing from ground surface
to 710 feet bgs using a bentonlte/cement grout
mix and from 710 to 735 feet bgs using % -inch
bentonite chips (Baroid or approved
equivalent).
75 LF $9,000.0071s-inch direct mud rotary borehole drilling
1 LS $7,800.00Borehole geophysical survey and caliper log of
the 15-inch borehole8
LF $14,400.0090Furnish and lnstall stainless steel wire-wrap
well screen assembly9
90 LF $4,s00.00Furnish and lnstall Premier Silica Sand filter10
page '13 of 14
MILESTONE DATES/SCHEDULE
PRICING SCHEDULE
Contract Pricing Schedule
pack
11 Furnish and lnstall stainless steel packer 1 LS $6,s00.00
12 Furnish, install, operate, and remove test pump 1 LS $12,000.00
13 Well Development 120 HR $36,000.00
14 Test Pumping HR $6,000.00
Video log I LS $1,500.00
to Disinfection 1 LS $3,500.00
17 Rig time 20 HR $5,000.00
WELL 32 PRODUCTION WELL - CONSTRUCTION
Project 10014.E
page 14 of 14
t3
BID RESULTS
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X X X X X
Attest: Amie Rose, Finance
DUE DATE & TIME: December 6, 2016 2:30
BID NUMBER: PW-1623-10014.e
BID NAME: Well 32 Production Well - Construction
BID AMOUNT
$412, 975.00
Opened by: Sandra Ramirez, Purchasing
VENDOR
Post Drilling
Bondl2217343
AIA Document A312
Performance Bond
Any Singular reference to Contractor, SUrety, Owner or other party Shall be considered pluralwhere applicable
SURETY (Name and Principal Place oI Business)CONTRACTOR (Name and Address)
Post Ddlling, lnc.
P.O. Box 588
Weiser, lD 83675
North American Specialty lnsurance Company
650 Elm Street
Manchester, NH 03101
OWNER (Name and Address):
City of Meridian Purchasing Dept.
33 E. Broadway Ave. Ste. '106
Meridian, lD. 83 2
CONSTRUCTION CONTRACT
Date: December 27, 2016
Amount: $412,975.00
Description (Name and Location): Well 32 Production Well-Construction
BOND
Date (Not earlier than Conslruction contract Date)
Anrount: $412,975.00
Mgd]fiaaton s to this Bond:
December 27, 2016
X None
-CONTRAETGR+S PRINCIPAL
I&rr,any, -
SURETY
Company
North American Specialty lnsu
Signature:
Name and itle: Ma aqure
E See Page 3
(Corporate Seal)
(€,DrilliPost
Signature
Name and Title.
SrrFcrJ'/au
(Any additional signatures
(Corporate Seal)
Urce 0Pes, oerrt
r on page 3)
p6,
appea
(FOR INFORMATION ONLy - Name, Address and Telephone)
AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or
other party):
Post lnsurance
P.O. Box 8447
Boise. lD 83707
N/A
-ln-Faci
ArA DOCUT'IEI{T A3l?. PERFORMANCE BOND AND PAYMENT BOND. 9ECEMBER 1s84 ED. . AIA O
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEWYORKAVE,, N.W,, WASHINGTON, O C,20006
THIRD PRINTING. MARCH 1987
A312-1984 1
Ir
THE AMERICAN INSTITUTE OF ARCHITECTS
I
I The Contractor and the Surety, jointly and severally, bind
themselves, their heirs, executors. admrnislralors,
suc@ssors and assigns to the Orr,/ner for the performance
of the Construction Contract, whach is incorporated herein
by reference.
2 lf the Contactor performs the Construction Contract, the
Surety and the Conlractor shall have no obligation under
this Bond, except to parlicipate in conferences as provided
in Subparagraph 3.1.
3 lf there is no Owner Default, the Surety's obligation
under lhis Bond shall arise after.
3.1 The Owner has notified the Contractor and the
Surety at its address described in Paragraph '10 below
that the Owner is considering declaring a Contractor
Default and has requesled and attempted to anange a
conler€nce with the Contractor and the Surety to be
held not later than fifteen days after receipt of such
notice to discuss methods ot performing the
Construclion Contract. lf the Owner, the Contraclor
and the Surety agree, the Contractor shall be allowed a
reasonable time to pertorm lhe Construction Contrac-t,
but such an agreemenl shall not waiye the Owner's
right, if any, subsequently to declare a Contractor
Default: and
3.2 The Owner has declared a Conkactor Default and
formally terminated the Contractor's right to complete
the contract. Such Contractor Default shall not be
declared earlier than twenty days aner the Contractor
snd the Surety have rec€ived notice as provided in
Subparagraph 3.1; and
3.3 The Owner has agreed to pay the Balance of the
Contract Price to the Surely in accordance with the
lerms of the Construction Contract or lo a contracior
selecled to perform the Construction Contracl in
accordance with the lerms of the contracl with the
Owner.
4 When the owner has satislied the conditions ot
Paragraph 3, the Surety shall promptly and at the Surety's
expense take one or lhe following actions.
4.1 Anange lor lhe Contraclor. with consent oI the
O\.,mer, to perform and complete the Construction
Contrad: or
4.2 Undertake to perform and complete the
Construction Contract itself, through its agents or
through independent contractorst or
4.3 Obtain bids or negotiated proposals from qualified
contractors acceptable to the Owner for a contracl for
performance and completion ol lhe Construction
Contract. arange for a conlract to be prepared lor
execulion by lhe Orrner and the contractor selected
with the Owne/s concurrence, to be secured with
performance and payment bonds executed by a
qualified surety equivalent to the bonds issued on the
Construclion Contract, and pay to lhe Owner the
amount of damages as described in Paragraph 6 in
excess of the Balance of lhe Contra6t Price incurred
by the Owner resulting kom the Contractor's default;
or
4.4 Waive its right to perform and complele, arrange
lor completion, or obtain a new conlractor and with
reasonable p.omplness under the circumstances:
.l After investigation, determine the amount for
which it may be liable to the Owner and, as
soon as practic€ble after the amount is
determined, tender payment therefore to the
Owner; or
.2 Deny liability in whole or in part and notiiy the
Owner citing reasons therefore.
5 lf the Surety does not proceed as provided ln Paragraph
4 with reasonable promptness, lhe Surety shall be deemed
to be in defaull on this Bond fifteen days after receipt of an
additional writlen notice Aom the Owner to the Surety
demanding that the Surety perform its obligations under
this Bond, and the Ov,/ner shall be enlitled to enforce any
remedy available to the Owner. lf the surety proceeds as
provided in Subparagraph 4.4, and the Owner refuses lhe
payment lendered ot lhe Surety has denied liability, in
whole or in part, without further notice the Owner shall be
enlilled to enforce any remedy available to the Owner.
6 After the Owner has terminated the Contracto/s right to
complete the Construction Contract, and it the Surety
elecls to act under Subparagraph 4.1, 4.2, ot 4.3 above,
then the responsibilities of the Surety lo the Owner shall
not be greater than those of the Contractor under the
Construclion Contract, and the responsibilities of the
Owner to the Surety shall not be greater than those ol the
Owner under the Construction Contract. To the limil of lhe
amount of this Bond, but subject to commitment by the
Owner o, ihe Balance ot the Contract Price to mitigalion of
cosls and damages on lhe Construction Contract, the
Surety is obligated without duplication for:
6.1 The responsibililies of the Contractor lor correction
of defective work and completion of the Construction
Contracl;
6.2 Additional legal, design professional and delay
costs resulling ftom the Conlractor's Defaull, and
resulting from the adions or failure lo act of the Surety
under Paragraph 4; and
6.3 Liquidated damages, or if not liquidaled damages
are specified in the Construction Contrad, actual
damages caused by delayed performance or non-
pertormance of the Contraelor.
7 The Surety shall not be liable to the Owner or others lor
obligations of the Contractor that are unrelated to the
Construction Contracl. and the Balance of the Contract
Price shall not be reduced or set off on account of any
such unrelated obligations. No right of action shall accrue
on this Bond to any person or eniity other than lhe Owner
or its heirs, executors, administrators or successors.
8 The Su.ety hereby waives nolice ol any change,
including changes of time, to the Conslruclion Contracl or
to related subcontracts, purchase orders and other
obligations.
9 Any proceeding, legal or equitable, under this Bond may
be instituted in any court of competent jurisdiciion in the
location in which the work or part of the work is located and
shall be instituted within two years after Contractor Default
or within two years atter the Contraclor ceased working or
within two years after the Surety r€fuses or fails to perform
its obligations under this Bond, whichever occurs firsl. lf
the provisions o{ this Paragraph are void or Prohibited by
law, the minimum period of limitation available lo sureties
as a defense in the jurisdiction of the suit shall be
applicable
AIA DOCUMENTA3'12. PERFORMANCE aOND ANO PAYMENT AONO. DECEMBER 1984 ED .AIAO
THE AMERICAN INSTITUTE OF ARCHITECTS lT35 NEWYORKAVE,, N W, WASHINGTON D,C 20006
THIRD PRINTING. MARCH 1987
A312-1984 2
1O Notice to the Surety, the Owner or the Contractor shall
be mailed or delivered to the address shown on lhe
signature page.
1l When this Bond has been lumished to comply with a
statulory or other legal requiremenl in the location where
lhe constructign was to be performed, any provision in this
Bond conflicting with said slatutory or legal requiremenl
shall be deemed deleted herefrom and provisions
conforming to such statutory or olher legal requirement
shall be deemed incorporated herein. The intenl is that
lhis Bond shall be construed as a statutory bond and not
as a common law bond.
,I2 DEFINITIONS
12.1 Balance of the Contract Paice: The total amount
payable by the Owner to lhe Coniractor under the
Construction Contract atter all proper adjustments
have been made, including allowance to the
Contractor of any amounts received or to be received
CONTRACTOR AS PRINCIPAL
Company:(Corporate Seal)
Signature
Name and Title
Address:
by the Owner in settlement oI insurance or other
ciaims for damages to which lhe Contractor is entitled,
reduced by all valid and proper payments made to or
on behall of the Contractor under the Conslruction
Contract.
12.2 Construction Contracl: The ag.eement between
lhe Owner and the Contractor identified on the
signature page, including all Contract Documents and
changes thereto
'12.3 Contractor Default: Failure of the Contractor,
which has neither been remedied nor waived, to
perform or otherwise to comply with the terms of the
Conslruction Conlracl.
'12.4 Owner Default: Failure of the Owner, which has
neither been remedied nor waived, to pay the
Contractor as required by lhe Conslruclion Contract or
to perform and complele or comply with the other
terms thereol.
(Space is provided below for additional signatures of added parties. other than those appearing on the crver page.)
SURETY
Company (Corporate Seal)
Name and Title
Address:
AIA DOCUIIENT A312. PERFORMANCE BON0 AND PAYMENT BONO. DECEMBER 1gEa ED.. AtAO
THEAMERICAN INSIITUTE OF ARCIiITECTS, 1735NEWYORKAVE,N.W WASHINGTON, O C 20006
THIRD PRINTING . MARCH 1987
A312-1984 3
MODIFICATIONS TO THIS BOND ARE AS FOLLOWS:
Signature:
THE AMERICAN INSTITUTE OF ARCHITECTS
Bond# 2217343
AIA Document 4312
Payment Bond
Any singular reference to Contractor, Surety, Owner or other party shall be considered Plural where applicable
CONTRACTOR (Name and Address)
Post Drilling, lnc.
P.O. Box 588
Weiser, lD 83675
OWNER (Name and Address):
City of Meridian Purchasing Dept.
33 E. Broadway Ave. Ste. 106
Meridian, lD. 83 2
CONSTRUCTION CONTRACT
Date: December 27, 2016
Amount $412,975.00
. Debrcription (Name and Location): Well 32 Production Well-Construction
. . BONQ_
SURETY (Name and Principal Place of Business)
North Amelican Specialty lnsurance Company
650 Elm Skeet
Manchester, NH 03101
tate {lioteddier than Construction Contract Date): December 27, 2016
lAirou.at: $412,s75.00
-tv16difi;ltiona'to this Bond: D None
CONTRACTOR AS PRINCIPAL
Company:(Corporate Seal)
SURETY
Company
X See Page 6
(Corporate Seal)
n-Fact
Post Drilling, ln
Signature
Name and
SAEerry
(Any additional sig
North American S Ity lnsuran mpalr
Signature:
Name and le: Mary aquier
,J
ures a
Sr o€,\,-f
6)
(FOR TNFORMATION ONLY - Name, Address and Telephone)
AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer
or other party):
Post lnsurance
P.O. Box 8447
Boise, lD 83707
N/A
AIA DOCU ENT A312. PERFORMANCE aOND AND PAYMEiT BOND. DECEMaER 1984 ED. . AIA O
THEAN'ERICAN INSTITUTE OF ARCHITECTS, I735 NEWYORKAVE., N W., WASHINGTON. D C,20006
lHlRo PRINTING. iTARCH 1987
A312-1984 4
Ix
-/:..:
I The Contractor and the Surety, jointly and severally, bind
lhemselves, their heirs, executors, administrators,
suc@ssors and assigns to the Owner to pay for labor,
materials and equipment fumished Ior use in the
pedormance of the Construction Contract, which is
incorporated herein by reference.
2 With respecl to the Owner, this obligation shall be null
and void if the Contractor:
2.1 Promptly makes paymenl, directly or indirectly, for
all sums due Claimants, and
2.2 Defends, indemnifies and holds harmless the
Owner from claims, demands, liens or suits by any
person or enlity whose daim, demand, lien or suit is for
lhe payment for labor, materials or equipment fumished
lor use in the performance of the Construction Contract,
provided the Owne, has promptly notilied the
Contraclor and the Surety (at the address described in
Paragraph 12t ol any claims, demands, liens or suits
and tend€red defense of such claims, demands, liens
or suits to the Contraclor and the Surety, and provided
there is no Owner DeIaull.
3 With respect to Claimants, this obligation shall be null
and void if the Contraclor promptly makes payment,
directly or indirectly, for all sums due.
4, The Surety shall have no obligation to Claimants under
this Bond until:
4.1 Claimants who are employed by or have a direct
contract with the Contractor have given notice to the
Surety (at the address described in Paragraph 12) and
sent a copy, or notice thereof, to the Owner, stating
that a claim is being made under this Bond and, y,/ith
substantial accuracy, the amount ot the claim.
4.2 Claimants who do not have a direct contract with
the Contraclor:
.'l Have fumished written notice lo the Contractor
and sent a copy, or notice thereof, lo lhe
Owner, wilhin 90 days after having last
performed labor or lasl furnished materials or
equipment included in th€ claim stating, with
substantial accufacy, the amount ol lhe claim
and lhe name of the parly to whom the
malerials were furnished or supplied or for
whom the labor was done or performedi and
.2 Have eilher received a rejection in whole or in
part from the Contractor, or not received wilhin
30 days of lumishing the above notice any
communic€tion from the Contraclor by which
the Contraclor has indicated the claim will be
paid directly or indirectly; and
.3 Not having been paid within the above 30
days, have sent a written notice to the Surety
(at the address described in Paragraph 12)
and sent a copy, or notice lhereof, to the
Owner, stating lhat a claim is being made
under this Bond and enclosing a copy of the
previous writlen notice fumished to the
Conlraclor.
5 lf a notice required by Paragraph 4 is given by the
Owner to the Contractor or to lhe Surety, that is sufficienl
compliance.
6 When the Claimant has satisfied the conditions of
Paragraph 4, the Surety shall promptly and at the Surety's
expense take the lollowing actions:
6.1 Send an answer to the Claimanl, with a copy to the
Owner, within 45 days after receipt of the claim, stating
the amounts that are undisputed and the basis for
challenging any amounts that a.e disputed.
6-2 Pay ot arrange for payment of any undisputed
amounts.
7 The Surety's total obligation shall not exceed the amount
of this Bond, and lhe amounl of lhis Bond shall be credited
for any payments made in good iaith by the Surety.
8 Amounts owed by the Owner to the Contractor under the
Construction Contract shall be used for the performance of
the Construciion Contract and to satisfy claims, if any, under
any Construction Performance Bond. By the Contractor
furnishing and the Owner accepting this Bond, they agree
that all {unds earned by lhe Contracto. in lhe performance of
the Construction Contracl are dedicated to satisfy
obligations of the Contractor and the Surety under this
Bond. subject to the Owner's priority to use the funds for lhe
completion of the work.
9 The Surety shall not be liable lo the Owner, Claimants or
others for obligations of the Conlractor thal are unrelated to
the Construction Contracl. The Owner shall nol be liable for
payment of any costs or expenses of any Claimant under
this Bond, and shall have under this Bond no obligations to
make payments to, give notices on behaf ol or otherwise
have obligations to Claimants under this Bond.
10 The Surety hereby waives nolic€ of any change.
including changes oI time, to the Construction Conkact or to
related subcontracls, purchase orders and other obligations.
1l No suit or aclion shall be commenced by a Claimant
under this Bond other than in a courl of compelent
jurisdiction in the location in which the work or part ol the
work is located or after the expiration of one year trom the
date (1) on which the Claimant gave the notice required by
Subparagraph 4.1 or Clause 4.2.3, ot (21 on which the last
labor or service was performed by anyone or the last
materials or equipment were furnished by anyone under the
Construction Contract, whichever of (1) or (2) firsl occurs. lI
the provisions of this Paragraph are void ff prohibiled by
law, the minimum period ol limitation available to surelies as
a defense in the jurisdiction of the suit shall be applicable.
12 Notice to the Surety, the Owner or the Contractor shall
be mailed or delivered to lhe address sholyn on the
signature page. Aclual receipt of notice by Surety, the
Owner or the Contractor, however accomplished, shall be
sufficient complaance as of the date received at the address
shown on the signature page.
t3 When this Bond has been tumished to comply with a
statutory or olher legal requiremenl in the location where the
construction was to be performed, any provision in this Bond
conflicting with said slatutory or legal requiremenls shall be
deemed deleted herefrom and provisions conforming to
such statutory or other legal requirement shalI be deemed
incorporated herein. The intent is that this
AIA OOCUiIEXI A312 . PERFORi'ANCE BOND AND PAYMENT BONO . DECEMBER 1984 ED . AIA @
THE A!'ERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N,W , WASHINGTON, D,C 2OCO6
THIRD PRINTING . MARCH 19a7
A312-1984 5
Bond shall be construed as a statutory bond and not as a
common law bond.
1,1 Upon request by any person or enlity appearing to be a
potential beneliciary of this Bond, the Contractor shall
promplly fumish a copy of this Bond or shall permlt a copy
to be made.
I5 DEFINITIONS
15.1 Claimant: An individual or enlity having a direct
contracl with lhe Contractor or wilh a subcontractor of
the Contractor to furnish labor, materials or equipment
Ior use in the pertormance of the Contracl. The intent
of this Bond shall be to include withoul limitation in the
terms 'laboI, materials or equipment'that part of
water, gas, power, light, heal, oil. gasoline, telephone
service or rental equipment used
in the Construction Contracl, architeclural and
engineering services required lor performance of the
wo.k oI the Contractor and the Conlractor's
subcontractors, and all other items for which a
mechanic's lien may be asserted in the iurisdiction
where lhe labor, materials or equipment were
turnished.
15.3 Owner Default: Failure of the Owner, which has
neither been remedied nor waived, to pay the
Contractor as required by the Construction Contract or
to perform and complete or comply with the other
terms thereof.
Name and Title
Address:
When the claimant has satisfied the conditions of Paragraph 4, and has submitted all supporting
documentation and any proof of claim requested by the Surety, the Surety shall, within a reasonable
period of time, but not more than 120 days, notify the Claimant of the amounts that are undisputed and
ihe basis for challenging any amounts that are disputed, including but not limited to, lack of
substantiating documentation to support the claim as to entitlement or amount, and the Surety shall,
within a reasonable time, but not more than 120 days, payor make arrangements for payment of any
undisputed amount; provided, however, that the failure of the Surety to timely discharge of its obligations
under this paragraph or to dispute or identify any specific defense to all or any part of a claim shall not
be deemed to be an admission of liability by the Surety as to such claim or otherwise constitute a waiver
of the Contractor's or Surety defenses to or right to dispute such claim. Rather, the Claimant shall have
the immediate right, without further nolice, to bring suit against Surety to enforce any remedy available
to it under this Bond.
MODIFICATIONS TO THIS BOND ARE AS FOLLOWS:
Paragraph 6 of this Bond is deleted in ils entirety and replaced with the following provision
(Spac,e is provided below for additional signatures o, added partaes, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL
Company:(Corporate Seal)
SURETY
Company (Corporate Seal)
Signature Signature
Name and Title
Address:
AIA oocUI$Et{T A312. PERFoRMANCE BoND AND PAYI',ENT BON0 . DECEMBER 1s84 Eo. . AIA @
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE,, N,W., WASHINGTON, O,C 2OOOA
THIRD PRINTING. MARCH 1987
A312-1984 5
15.2 Construction Contract: The agreement belween
the Owner and the Contractor identified on the
signalure page, including all Contract Documents and
changes therelo.
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF AT'TORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North Americar Sperialty Insuranc. Company, a corporation duly organized and existing under
laws ofrhc Stale ofNcw Harnpshirc, and having its principal ollice in the City of Manchcster, New Hampshire, and Washington Int.malional
Insurance Company, a corporation organized and existing under the laws ofthe State ofNew Hampshire and having its principal offic€ in thc City of
Schaumburg, Illinois, each does hereby makq constitute and appoint:
TERRY S. ROBB, WILLIAM F, POST,
and MARY J.{QUIER
I()INTLY OR SEVERALLY
Its true and lawful Attomey(s)-in-Fact, to make, execute. seal and deliver, for and on its behalfand as its act and deed, bonds or other writings
obligatory in the oature ofa bond on behalfofeach of said Companies, as surety. on contmcts ofsutetyship as are or may be re4uired or permitted by
law, reguiation, contract or olherwise, provided that no bond or undenaking or contract or suretyship executed under this authority shall exceed the
amount of: FIFIY MILLION ($50,000,000.00) DoLLARS
This Power of Attomey is granted and is signed by facsimile undet and by lhc authority ofthe following Resolutions adopted by the Boards of
Directors ofborh No(h Am€rican Sp€cialty lnsurance Company ard Washington lntcmational lnsurdnce Company at mectings duly callcd and h€ld
on fie qi of May, 20 t 2r
..RESOLVED, that any two ofthe P.esidents, any Managing Dircctor, any Scnior Vice President, any Vice Presiden! any Assistanl Vice hesident.
the Secretary or any Assistant Secretary be, and each or any ofthem hereby is authorized to execute a Power ofAttorney qualifying the attomey ramcd
in the given PowciofAttorney to executc on behalfofthe Company bonds, undertakings and all contracts of surety, and that each or any ofthem
hcrebtis aurhorized to attest to the execution ofany such Power ofAttorney ard to attach thel€in the sesl ofthe Companyi and it is
FURTHER RESOLVED, thar $e signature ofsuch ollcers and the seal ofthe Company may be aJlixed to any such Power of Attomey or to any
cedificate relating thercto by facsimile, and any such Power of Attomey or certificate bearing such facsimile signatures or facsimil€ scal shall be
binding upon the Company lvhen so arlixe-d and in the futurc with rcgard to an, bgnd, undcrtaking or contract of surety lo which it is attached."
SEAL
tl)
Sid.n P. Atrd.m'! Sdior Vh. Pr6ld.nr ol wr.hi.86 trldn.tlodl ln$dn.. CooD..)
& Sdior Vt. ?BiLtt ol lioro Arsi.. SF.lrlly 16ro,.. CdP.ol
,no*,
^.
P,L"-o.o,-
& S.Dio. Vic. P6id.nt olNorrh Aa..ion S0.citlly Intuntre CoEp.ty
IN WITNESS WHEREOF, North Anrerican Specialty Insurance Company and Washington International Insurance Company have caused their
omcial seals to be hereunto affixed, and these presents to be signed by their authorized offic€rs this ?a(Lday of-September 2015
North Amaricrn Speciak}_ lnsuranca Company
Washington Inlerrational Insurrnce Company
Srate oflllinois
County of Cook
On this 22ndday of Septemb€r , 20_!1, beforc me, a Notary Public personally appeared Steven P. Anderson , Scnior Vicc Presidenl of
Washington lntemational Insumnce Company and S€nior Vice President ofNonh American Sp€cialt-y Insurance Company and MichaelA. lto.
Senior Vice Prcsident ofwashinglon Intemarional Insumnce Company and Senior Vice President ofNorth Americar: Specialty Insurance
Company, personally known to me, who bcingby me duly sworn, acknowledged that thcy signed the above Po*er of Attorney as officers ofand
acknowledged said instrument !o be the voluntary act and deed oltheir respective companies
M Kenny, N.rtery P{t,lie
t, Jeffrev Goldberg . the duly elected No(h America! Specialt-v lnsurance Company and washington
Intemational lnsurance Company, do hcrcby certi& thar thc abovc and foregoing is a true and correct copy ofa Power of Atiomey given by said North
American Specialty Insumnce Company and Washington Intemational lnsurance Company, $/hich is still in full force aod effecl.
IN WITNESS WHEREOF, I have s€t my hsnd and affixed the seals of the Companies this -3L day of December , 20 l6
,//,2"2-b
SEAL
*
OFFICIAL SEAL
M IGNI{Y
NOTARY PI.tsI.JC, SIATE OF [XIO6
MY @MldSSloN qPAES 12rS42017
kttrcy Gddb.,8. Vie P6& & A$iqr Si.,a.ry oa
wrdrntb rtl'.didl l','lJm C6F.y r ldr A'qisn SFnlry h$rc Cmr.ny
ssi
DATE (MTIOUYYYY)
12/21/2OL6
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE
REPRESENTATIVE OR PRODUCE& AND THE CERTIFICATE HOLDER'
LTERLYCATE
TH SHTEOLOER.CETHE RTIFICAGHTSRIUNFERSNNOLDANcoFORMAINONTIONTTEOFRrsTEEOISSUASCERTItcATHIS ESPOLICITHEBYFFORDEDEcovEEGTHENTENDEXORNVELYTIVEORND,NOT FFI RMAERTIFI UT HORIZEDURENSETHsUISNGBETWEENR{S),CONTRACT
th€ torms and conditions of the poll
certlflcat€ holdor in li€u of $uch end
MPORTANT:
toISROGoTINWAIVED,I Us B bjectustmondbeorsediestheUrNsREDisholderacv(polithcrtificat€nrer tohts th€d notislh6atecertili rigstatentn€ndorsement.ncortatnaequpolici
A]-yshi.a Ganb]e
(208) 336-5600
ag.Ilble0Postins
141.8 4A Mutual
PFODUCER
Post Insulenc€ Servicea, Ilrc.
2?l? W. Bannock st.
P.O. Box 8447
Boise ID 83?07
293state Insurance FundB:IdahoNSUREO
Post Dlilling Inc.
90 Box 588
rD 83572wei ser
aiQo"CERTIFIGATE OF LIABILITY INSURANCE
CERT IFICATE NUMBER:2016 /201't
CAN CELLATION
REVISION NUMAER:
o 1988-20'14 ACORD RATION. All rlghts resorved
COVERAGES
CERT IFICATE HOLOER
LIMIIS
THAT
STAN
CYPOLI ER L)loFORABOVETHEtRNAMEDDTOETHSUINBVEENUEDLOW8EtRANCENSUSTEOLIETHPOLICoESTCERTIISTHISoTOTHICHISWTHESPECTUIllENToocORTHoERANONTRACTCNCOtoNDITOFORTERi/IENTNGctREOUREIVNOT\A4THDINTEDrcA TO L TE STHEINSUISLBJCTEBRIDEHtsEIHOLDSCCIESEDORDETHENSUCPENBESSUORDRTtcATECEBYDlMSCLAREDUENECDVEEBSLmrrHOWNSoNSsLrHcPOEStclSoNDcoNtTtoLEXCsUON
1,000,000sEACH OCCUFRENCEx 250.00O
10 .00 0sx1.000,000sPERSO$AL 8 ADV IN-](]RY
3,0oo,oo0SGENERAL AGGREGATE
3,000,000
3
1/ | /20111/l /2A16
PROOLrC'S - COiTP/OP AGG
x47 632x
COMMEiCIAI GEN ERAL LIABILITY
x
GEN L AGGREGATE L MII APPLIES PER:
x
ce1194: CG12'11
JECI !oc
cG?30
A
1.000,000s
SAOOILY INJUFY (P€r PeM)
IBOOILY INJURY (Per a..'d€nl)x
sxxs
7 /1/2Ot1
x
AUTOMOBILE LIAAILITY
AUrcS
HIREO AUICTS
SCHEOULEO
AUTOS
A
000 02€ACH OCCURFENCEx
AG6REGATE
OCCUR 000 00021/1/2OL11/1/20!6x41632
xAEXC€SS UAB
xx
000 01E,L EACIIACCIDENT
00 000IE L OSEASE . EA€MPIOY
1 0EL
1/ A/ 2076636811
WORXERS COMPEIISAIICN
AND EMPLOYEiS LNAIUTY
ANY PROPRI€TOR/PARINER/EXECUTIVE
Of IICER/MEMBER EXCLUOEO'
B
s.n.dde. Nv b..trch.d ll moE tp&e 13 Gqolr'dl
OESCftPTTON OF OPERANO S I LOCANONS
'
VEHICLES (A@RD 101, Addtio..r R.roa.
RE: weII 32 Production well - construction
SHOULDANYOF THE ASOVE DESCRIBEO POLICIES BE CAI{CELLED BEFORE
iiii'Eipiiiarror,i oaie neaeor, NoncE tlrlLl aE DEUvERED rN
ACCOROANCE WITH THE POLICY PROVISIONS.
-&-rq-bz*-
AUTHORIZEO REPRESEI{TATIVE
yshia Gamble/AG
city of l'!e.idj'an
At6: Meridian citlr Accountiog
33 E. Bloadway Awe.
!,!eridiaD, fD 83642
ACORO 25 (201,{Jo1}
lNS025/201ao1l
The AcoRo name and logo are registered marks of AcORo
CORPO
A+
DOES
I
s
Post Dnlling lnc. Policy #X47632
ADDITIONAL INSURED. OWNERS, LESSEES OR CONTRACTO.RS - AUTO-
ill;ic $;$J's WiEN nrqurneD'rN CoNsrRUcrloN AGREEMENT wlrH
ibu - pnrurnnv IND NoNcoNrRlBuroRY
cG-7194(5-13)
This endorsement modilies insurance provided under
the following:
COMIVIERCIAL GENERAL LIABILITY COVERAGE PART
1. Section ll ' Who ls An lnsured is amended to
include as an additional insured:
a. Anv person or organization for whom you- are performing oferations when you and
irin'p"rton oi organization have agreed in
writino in a contrait or agreemenl thal such
purso'n o, organization be added as addi'
iional insured on Your Policy: and
b. Any other person or organization. you are
required to add as an additional insured
unter ttre contracl or agreement described
in Paragraph a above
Such oerson or organization is an additional
iniured onry with r;spect to liability fot bodily'iniurv.
oroierlv damage ot personal and ad-
i'rai"iing iiiui raused, in whole or in part' by:
a. Your acts or omissions, or
b. The acts or omissions of those acting on
your behalf;
in the performance of your ongoing operations
for the additional insured
A oerson's or organization s status as an addi-
iiofiii- rnsureo u-nder this endorsement ends
ei] yorr operations for that additional insured
are completed.
2. With respect to the insurance afforded to these-'
"JJitionir
insureds, the following additional ex-
clusions aPPIY:
This insurance does not aPPIY to:
^. Bdilv iniury, propeny damage ot porsonal
ina 'aav6rtising inlury atising out of the ren-
derino of. or the failure to render, any pro-
fessidnal architectural, engineering or sur-
veying services, including:
(1) The preparing, approving or failing to' PrePare or aPProve maPs' shoP
drawings, opinions, reports, surveys'
neto oieis, change orders or drawings
and specilications; or
(2) Supervisory, inspection, architectural or
engineering activities
b. Bodily iniury ot prcperty damage occurring
afler:
11l All work. including materials, parts or" eouioment furnishad in conneclion with
such work. on the project (other than
iervice, maintenance or repairs) to.be
oerformed bv or on behalf of the addi-
ionat insureolsl at the location ol the
mvered operitions has been complet-
edi or
l2l That oortion ol your work out of which' ' the i;jury or damage arises has been
DUt to its intended use by any person
or organization olher than another con-
tracto-r or subcontraclor engaged in Per-
forming operations for a principal as a
Part of the same Proiecl'
3. The insurance provided by this endorsement is
primary and noncontributory'
Post DnllLng lnc Pol cY #x47632
ACU'ry ENHANCEMENTS - GENERAL LIABILITY
This endorsement modifies insurance provided under
lhe following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
A. Extended Nonowned Watercraft
Exclusion q Exception (2Xa) of Coverage A.-
Bodily lnlury and Properly Damage Liabillty ls
replaced bY the foltowing:
(a) Less lhan 51 feet long; and
B. lncreased Bail Bond Amount
The limit shown in paragraph 1b of Supplemen'
tary piyments ' Coverages A and B is in-
deased to $1,000.
C. lncreased Reasonable Expenses lncurred by
the lnsured
The limit shown in paragraph 1d of Supplemen-
taty i"y*"nt. - boveiages A and B is in-
creased to $350.
D, NowlY Acquired Organizations
Item 3a of Section ll - Who ls An lnsured is
replaced bY the following:
a. Coveraqe under this provision is atforded-'
ontv uniit the 18oth day atter you acquire.or
iorir the organization or the end of the
policy period, whichever is eariierl
E. Tenants Legal LiabilitY
Paraqraphs (1), (3) and (4) of the O-amage to
Proo;rtv Exclusion under Section l- uoverages
oo 'not'appfy b properly damage (other than
Oir"s" by fire) t6 piemises, including the-con-
i"niiti ir*, premises, rented to you for a
period of 8 or more consecutive days'
The most we will pay under this coverage for
.lamaoes because ol propelty damago lo any
one p-remises is $10.000 A $250 deductrble
applies.
F. Knowledgo of Claim or Suit
The following is added to para-graPh 2: P'Jilt
in the Evena of Occurrence, Offense' Ularm.or
Srit ot-S*ti"n lV - Commercial General LiabiF
ity Conditions:
Knowledge of an occurrence, claim or suit by
vour aqint servant or employee shall not.in
itself 6nstitute knowledge of the Nameo ln-
i'ri"o ,"r"ii an officer of the Named lnsured
trai receiuea such notice from the agent' ser-
\anl ot emqloYee.
G. Unintentlonal Failure to Disclose Hazard
The followinq is added to the Representatrons
Conditron under Section lV - Commercral uen-
eral Liability Conditions:
Based on our dependence upon your. repre-
sentations as to existing hazards' il unrnlenlron-
lrrvli, .-n"rrJ t"il to dlsclose all such hazards
cG-7301(4{8)
at the inception date of your policy' we will not
ieiect coverage under this Policy based solely
on such failure.
H. Waiver of Subrogatlon for Written Contracts
The following is added to the Transfer of Rights
oi
'nu.ou"w Against Others to Us Condition
,nO"i S""t6" li ' Commercial General Liability
Conditions:
We waive any righl of recovery we ry-l-F:
aoainst a person or organization because oI
"Iriili ri ui" make for inlury or damage arising
5ii li ,tri o"soing op6raiions ot your work
done under a contract with that person or or-
oantation and inctuded in the products-cofi-
"oleted oDerations hazard fhe waiver apoles
6nt, io a perton or organization with whom you
irri"'i *iitt"^ contraEl or agreemenl in which
vou are required to waive rights ot recovery
i"i", ti,i. policy. Such mntracl or agreement
irui nave oeen executed prior to the occur'
renca causing iniury or damage'
l. Liberalization
The following is added to Section lV - Commer-
cial General Liability Conditions:
lf we adoot anv revision that would broaden the
;;;t;;';;d, this policv wilhout additional
iiem,u"m witnin 45 days prior to or during the
io'iiir-o"rioo, the broadened coverage will im-
heoiatbtY aPPIY to this PolicY'
J. Broadened Bodily lniury
The Definition of Bodity lniu4l is amended to
include mental anguish'
K. Electronic Data Liabiliry
1. The following paragraph is added to Section
lll - Limits of lnsurance:
Subiect lo paragraph 5 above, $10'000-is
tt",o.r *i wili piy under Coverage A for'o,irr,,u ar-"gd because of all loss of
'eleZtronic dara arising out of any one occur-
rence.
2. The following definition is added to Section
V - Definitions:
"Electronic data" means information' facts
ol oaor"mt stored as or on' created or
,aui o-n o, transmitted to or from computer
iinwiri ancruoing svstems and gPp!f]'.of
i6iili,"l, i,u,o oi n6ppv disrs' gD-Tol'l:l
taoes. d;ives, cells, data processing devrces
oi anv other media which are used wm
"te"tr6n,"rtty
controlled equipment
3. For the purposes of this coverag-e' the d.efl--
"ition of't'tpeiy damage" in Section V -
Oetinrtions is reptaced by the following;
" ProPetTY d a mag e' means:
(conirn\)ed nen Fge)
Post Drilling lnc PolicY *X47632
ACU'IY ENHANCEMENTS . BUSINESS AUTO cA.7247(9-09)
This endorsement modifies insurance provided under
the following:
BUSINESS AUTO COVERAGE FORM
A. Temporary Substitute Vehicle Physical Dam-
age
The following is added to item C Certain Trail-
eis, Mouite Equipment and Temporary Substi-
tute Autos under Section I - Covered Autos:
lf Physical Damage Coverage is provided by
this ioverage Form, any aulo you do not own
while used with permission of its owner as a
temoorary substitute for a covered auto you
o*iitttrt'it out of service because of its break-
Oo*n. ,epair, servicing, /oss or destruction is a
covered auto for Physical Damage Coverage
B. Who ls an lnsured
The following are added to Who Is an lnsured
under Section ll - Liability Coverage:
1. NewlY Acquired Organizations
Anv oroanization you newly acquire or form'
otn'er inan a partnership, joint venture or
limited Iiability company' and over which
vou maintain
-ownership or maiority interest'
ivitf quafify as a Named lnsured if there is
no oinet iimit"r insurance available to that
organizalion. However:
a. Coverage under this provision is afford-
ed onli until the 180th daY afler You
acquire or form the organizalion or the
end of the policy period, whichever is
earlier;
b' This coverage do€s not apply to bodly
injury ot priperty.darnage thal occurred
b6roie you acquired or lormed the or-
ganization;
c. No person or organization is an lnsured
witfl respect to the conduct of any cur-
rent or past partnership, joint venture or
limited liabiiity company that is-not
shown as a Nimed lnsured in the Oec-
larations.
2. EmPloyees as lnsureds
Any employee of yours is an
'nsured
while
using a covered auto you do not own' hire
or borrow in your business or your personal
affairs'
C. lncreased Supplementary Payments
'l . The limit shown in paragraph A2a(2) ol
Section ll - Liability Coverage is increased
to $3,000.
2. The limit shown rn paragraph A2a(4) of
Section ll - Liability Coverage is rncreaseo
to $300.
D. Fellow EmPloyee Coverage
The Fellow Employee Exclusion contained in
secton ri - Liabiiity-Coverage does nol apply'
E. TransPortation ExPenses
The Transportation Expenses Coverage Exten'
sion is rePiaced bY the following;
We will also pay up to $50 per day to a maxi-
mum of $t,S0O ior lemporary transportation. ex-
oana" i*u""0 by you beiause of the total
iheft ol a mvered auto of the private passenger
;t- liaht kuck tvpe. we will Pay only for those
ioreieo artos ii:r which you carry either c-om-
oi.nu"ii* or Specified Causes of Loss cov-
;;;;; W" will pav for temporary transporlation
",,otnt". ,ncrtied du'ing the period beginning
48 hours afier the theft and ending. regardless
oi ine poticy's expiration, when the covered
iuto is ieturned to use or we pay for its loss'
F. The following are added to Coverage Exten-" .ion. rnOet Section lll - Physical Damage Cov-
erage:
'1. Accidental Airbag Discharge
We will pay to rePtace an airbag thal de-
pioys wittrolt the car being involved in an
iccident Ttris coverage applies only to a
covered auto which You own'
2. Loan/Lease GaP Coverage
ln the event of a total loss lo a covered
aulo of the private passenger ot light truck
type, we wiil pay any unpaid amount due
on the lease or loan, less:
a. The amount paid under the Physical- Oamage Coverage Section of the poli-
cy; and
b. AnY:
(1) Overdue lease/toan paymenls at
the time of the /ossl
(2) Financial penalties imposed under
a lease for excessive use' abnor-
mal wear and tear or high mileage;
(3) Security deposits not returned by
the lessor:
(41 Costs for extended warranties'' Credit Life lnsurance, Health' Ac-
cident or Disability lnsurance pur-
chased with the loan or lease' and
(5) carry-over balances from previous
loans or leases'
3. Hired Auto Physical Damage Coverage
lf hired aufos are covered au'os for Liability
Coveraoe, lhen the Physical Damage Cov-
erages-provrded under lhrs Coverage Form
tor -any aulo you own are extended to aulos
(conlinued oext Pag€)
Posl Dralling lnc. Policy #X47632
We will not pay, under this coverage' lor
either anY electronic equipmenl or acces'
sories us;d with such electronic equipment
thal is:
a. Necessary for the normal operation of
the coveied aulo or lhe monitoring of
the covered aulo's operating system; or
b. Both:
(1) An integral part of the same unit' housing anY sound reProducing
equipment disigned solelY for the
reProduction of sound if the sound
reProducing equiPment is Perma-
nently installed in the covered auto;
and
(2) Permanently installed in the open-
ino of the dash or console normally
uied oY ttre manuracturer for the
installation of a radio.
Limit of lnsurance
Wth respect to coverage under this cov-
eraoe. ttie Limit of lnsurance provision of
Phy"sical Damage Coverage is replaced by
the following:
a. The most we will pay for all /oss to
audio, visual or data electronic equip-
ment and any accessories used with
this equipment as a result of any one
accident is lhe lesser of:
l1) The actual cash value of the
damaged or stolen Property as of
the time of the /oss;
(2) The cost of repairing or replacing
the damaged or stolen Properly
with other ProPefi of like kind and
quality; or
(3) $1,ooo.
b. An ad.lustment for depreciation and
Dhvsical condition will be made in de'
ier'mining actuat cash value at the time
of the loss.
c. lf a reoair or replacement results in bet-
ter than like kind or quality, we will not
pay for lhe amount of the betterment'
Deductible
a. lf /oss to lhe audio, visual or data elec-
tronic equipment or accassories used
with this' equipment is the result of a
loss to the covered auto under this
Coverage Form's Comprehensive or
Collision Coverage, then for each cov-
e@d auto our obligation to pay for, re-
Dair, return or replace damaged or sto'
ien orooertv will be reduced by the ap-
olicable deductible shown in the Dec-
iarations. Any Comprehensive cover-
age deductibie shown in the Declara-
tions does not apply to /oss to a'rdio
,Lrat or data 'eiectronic equiPment
caused by llre or lightning.
lf ,oss to the audio, visual or data elec-
tronic equipment or accessories used
*it, tt 's equipment is the result ot a
toss to tha covered aulo under this
Cor"tuo" Form's SPecified Causes of
Loss C-overage, then for each covered
aufo our obligalion lo pay for, repair,
return or replace damaged or stolen
pioperty will be reduced by a $100 de-
ductible.
lf loss occurs solely to the audio, visual
or data electronic equipment or acces-
sories used with this equipment, then
for each covered auto our obligation to
oav for. reoair, return or rePlace
bamageO or stolen property will be re-
duced by a $100 deductible.
ln the evenl that there is more lhan one
aoolicable deductible, only the highest
JLbrctiote will apply. ln no event will
more than one deductible aPPlY.
8. Original Equipment Manufacturer EleG-
tronic EquiPment Coverage
ln addition lo the coverage provided above'
*e *itt "tso
pay, with respect to a covered
rois. the actual- loss sustained to electronic
eo.riomenl oermanently installed in the loca-
tion'orovidbo for such equipment by the
orioinal manufacturer of lhe aulo but only
witih respect to a covered aulo.
Deductible
A deductible applies to this coverage' Refer
to paragraph L Deductible Applicable to
o.ioinat touioment Manufacturer Electronic
Eo,lioment. Fuel in Vehicle and Miscella-
netus Equipment Used With Covered Ve-
hicle Coverages.
9. Rental Reimbursement, Business lncome
and Extra Expense Coverage
Limits
The most we will pay for all /oss for each
covered aulo involved in any one accident
for Rental Reimbursement' Business ln-
come and Extra Expense combined is
$10,000.
Coverage
a. Rental Reimbursemenl Coverage
('l) We will pay lor expenses incuned
bv vou during lhe Peiod of rcstora'
ti6n for the rental ol an auto made
necessary because of a covered
loss to a covered aulo used in Your
business. The loss must be caused
bY a cause of loss covered under
b
c
d
(conlinued next Page)
Post Drilling lnc Policy #x47632
Section lll - Physical Damage Coverage para-
graph D Deduciible is replaced by the follow-
ing:
1. For each covered auto, our obligation to
pay for, repair, return or replace damaged
br'stoten iroperty will be reduced by the
applicable deductible shown in the Declara-
tibhs. Any Comprehensive Coverage de-
ductible shown in the Declarations does not
apply to /oss caused by flre or lightning.
2. For oombinations of tractor' truck, semi-
trailer or trailers when attached together by
coupling devices at the time of loss, one
deductible will aPPlY.
a. lf more than one auro of the combina-
tion is damaged or stolen, the largest
applicable deductible shown in the Dec-
larations will aPPlY.
b. lI only one auto of the combination is
damaged or slolen, the deductible
shown in the Declarations for that aufo
will apply.
3. The deductibles will not apply to /oss
caused by a collision of a covered auto with
any other auto insured bY us.
4. lf the insured chooses lo have a damaged
windshield or other glass repaired inslead
of replaced, no deductible will apply to the
loss.
H. Knowledge ot Claim or Suit
The following is added to the Duties in the
Event of Ac;ident, claim, Suit or Loss con-
dition:
Knowledge of an accident, claim, suil or /oss
bv an adent ot employee of any insured shall
n6t in ltsitf constilute knowledge of the insured
unless your partners, executive oflicers, direc-
tors, managers, members or a person who has-
been desig-nated by them to receive reports of
accidents, claims, suifs or /oss shall have re-
ceived such notice from the agent ot employee'
L Waiver of Subrogation for Written ContracB
The following is added to the Transfer of Rights
of Recovery Against Others to Us Condition:
We waive any right of recovery we may have-
against a person or organization because ol
oivments we make for bodily iniury ot propedy
'damage arising out of your use of a covered
auto which occurs while under a contract with
that person or organization. The waiver applies
only to a person or organization with whom you
have a written contract or agreement requiring
you lo waive the righl of recovery under this
iolicy. The wrillen contract or agreemenl must
have been executed prior to the accldenl caus-
ing bodily iniury or propefty damage.
J. Worldwide Coverage Territory for Hired
Autos
The following is added lo paragraph 87 of Sec-
tion lV - Business Auto Conditions:
With respect to aulos hired for 30 days or less'
the coverage territory is extended to includa all
oarls of th6 world tt the insured's responsibility
io oav damaqes is determined in a suit in the
uniteo stateJ ot America (including its territor-
ies and possessions), Puerto Rico or Canada
or in a settlement we agree to.
K. Mental Anguish Coverage
The Definition oI bodily iniury is amended to
include mental anguish.
L. Oeductible APplicable to Original Equipm.elt
Manufacturei Electronic Equipment, Fuel in
Vehicle and Miscellaneous Equipment Used
With Covered Vehicle Coverages
1. lf loss to property covered by lhese exten-
sions is the iesuil of a /oss to lhe covered
aulo under this Coverage Form's Compre-
hensive or Collision Coverage, then for
each covered aulo our obligation to pay for,
reoair. return or replace damaged or stolen
orboertv will be reduced by the applicable
beduai'Ute shown in the Declarations' Any
Comprehensive Coverage deductible shown
in the Oeclarations does not apply to /oss to
property covered by an extension caused
by fire or lightning.
2. lf loss to property covered by lhese exten-
sions is the iesuit ol a /oss to the covered
auto under lhis Coverage Form's Specilied
Causes of Loss Coverage, then for each
covered aufo our obligation lo pay for, re-
oair. return or replace damaged or stolen
bropery will be reduced by a $100 deduct-
ible.
3. ln the event that there is more than one
applicable deductible, only the highest de-
du;tible will apPly. ln no evenl will more
than one deductible aPPIY.
M. Coverage Extensions Definltions
1. "8us,ness ,hcome" means the:
a. Net income (Net profit or loss before
income taxes) that would have been
earned or incurred if no /oss would
have occuned; and
b. Continuing normal operating expenses
incurred, including Payroll
2. "Extn expense" means those expenses you-
incur to ivoid or minimize the suspension of
business and to continue your business op-
erations.
3.'Liaht lruck" means a truck with a gross
veiicle weight of 10,000 pounds or less
4. "Miscellaneous equipmenf' means hand
(continu€d n€xt Pag€)
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: InfoMaster Software and Services
Approval of purchase of InfoMaster Software and Services from Innovyze for a Not -To -
Exceed amount of $59,500.00 and authorize the Purchasing
MEETING NOTES
HI APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Emily Skoro
Date: 12/30/2016
Re: January 10th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
January 10 th City Council Consent Agenda for Council’s consideration.
Approval of purchase of InfoMaster Software and Services from Innovyze for a Not-
To-Exceed amount of $59,500.00 and authorize the Purchasing Manager to sign
Purchase Order #17-0145 for the Not-to-Exceed amount of $59,00.00.
Recommended Council Action: Approval of purchase of InfoMaster Software
and Services from Innovyze for the Not-to-Exceed amount of $59,500.00.00 and
authorize the Purchasing Manager to sign the Purchase Order. This purchase
is being made per the Sole Source approved by Council 12/13/2016. This
purchase is part of the approved 2017 Budget.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
I
WorksE IDIANt�--.
DAHO
Public N I L t
- ,
TO: Keith Watts
FROM: Emily Skoro
Staff Engineer II
Mayor Tammy de Weerd
City Council Memberse
Keith Bird
Joe Borton
Luke Cavener
Genesis Milam
Anne Little Roberts
Ty Palmer
DATE: 10/27/2016
SUBJECT: INFOMASTER SOFTWARE - REHABILITATION AND REPLACEMENT
PROGRAM DEVELOPMENT AND IMPLEMENTATION WITH
INNOVYZE FOR A NOT -TO -EXCEED AMOUNT OF $59,500.00.
I. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer II 489-0356
Clint Dolsby, Assistant City Engineer 489-0341
Warren Stewart, City Engineer 489-0350
Dale Bolthouse, Interim PW Director 985-1257
II. DESCRIPTION
A. Background
•ound
The original sewer collection system infrastructure in downtown Meridian is in
need of rehabilitation/replacement. Additionally, a large amount of infrastructure
has been installed throughout the City over the last twenty years. The current
sewer rehabilitation program is manually determined by the Collection System
Manager (CSM) based on problem areas discovered through in-house CCTV &
manhole inspections. This process can be difficult to align with the base budget
depending on current needs identified by the CSM, and coordination is lacking
with other utilities (water) and agencies (ACRD/ITD). A more proactive planning
approach is preferable.
Over the last two years, the City has researched multiple Sewer Collection System
Rehabilitation and Replacement software and selected InfoMaster from Innovyze.
This program was chosen to help the City efficiently monitor and maintain its
existing wastewater collection system infrastructure. Through this program, the
City will identify existing infrastructure to either be rehabilitated or replaced
throughout the entire City. The City will prioritize the identified
Page 1 of 3
projects to determine project budgeting and
Once the budgeting and scheduling has been determined, projectmanagers will
move forward with the design and construction u[the identified projects.Tht
sewer system will boevaluated oouoannual basis tomonitor the existing
infrastructure and identify rehabilitation and replacement projects.
B. Proposed Proje
This projectiuoludcy purchasing the software, contracting with Innovyze to
develop the City's To[oManLcroop/orco|lexctioo system zoodu] and training on
how to run the model.
111. IMPACT
A. Fiscal IMpacts
The total enhancement value for FYI 7 is $83,100.00.
Project Costs:
,_-__-_--_-
�FiSco{Year 20l7
� lnfoMo3terprogxaoz $25,000.00 !
!
Software
�----------------------------------- ----------------------------------- ------_----_--_---
� Go}d $4`500.00 �
Subscription Program
� u»»ou rrugzum___ ---------------- _' - --' ------ -- ----!
�Model� � .00
+�
^-------'_---_------�----+---------'�-'���_--'�Software Training $10,000.00
Total $59,500.00
_-_--_-------__------_-______---_---_-------------_,
. .
. .
�--------_--___--+------_---_-_-+-_--------- ----- ---
�
� � Iotn] Coot � $5 .O0 �
`----__--_____'~_.--------'~-__--'^_-'--'-----''-_---.
Project Funding
--------------------------------------------------
�
Fiscal Year � /�0000z�(�odn/[�odo� | �
_--_---_---------_-_--_---_---_-_--_----_---_-__—__'
�FY17 | 3210-53360 � $4�50000/
-----------------'------------------f----------'----�--�
32lU-55UQ0| $J800�00�
�-_-----_-_-_--_'+_--_-----_-'---_'------ -------------------------------
�
| � I}]0-57200| $}800000�
--------------------------------- -----------------------------------
| � 32{0-g4310 | �800
���00�
. . `
Total � �7���0���
.-----------'-----.----------------�'.----------'.----'.
B. Alternatives
One alternative iatonot purchase the software and o comprehensive
Rehabilitation and Replacement Program but continue aswe have, which will
limit how effectively nemaintain our sewer collection system.
C. Time Constraints
There are uocritical timelines associated with this project.
Page 2 of 3
Departmental Approval:`__
Page 3 of 3
From:Dave Tiede
To:Emily Skoro
Subject:RE: InfoMaster Full Information
Date:Friday, October 07, 2016 8:38:06 PM
Attachments:image002.png
image003.png
image004.png
image005.png
image006.png
Hi Emily,
It’s still Friday! No comment other than that which was communicated to you by Doug when you
first started looking at this. IT’s involvement will still be tech support, but not beyond that. Thanks
for running it by me!
Thanks,
Dave Tiede | CIO
City of Meridian | IT
208.489.0496
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both
release and retention, and may be released upon request, unless exempt from disclosure by law.
From: Emily Skoro
Sent: Tuesday, October 4, 2016 11:04 AM
To: Dave Tiede <dtiede@meridiancity.org>
Subject: FW: InfoMaster Full Information
Importance: High
Dave,
Here is the information to review. Please let me know if you have any comments by Friday.
Thanks,
Emily
From: Greg Brazeau [mailto:Greg.Brazeau@innovyze.com]
Sent: Friday, September 30, 2016 3:21 PM
To: Emily Skoro
Cc: Kristine Fernandez
Subject: InfoMaster Full Information
Importance: High
Emily,
Nice speaking with you this afternoon! I’ve attached the following .pdf’s for your reference/action:
1. InfoMaster Desktop Sewer Floating License & AM Quote
2. InfoMaster Desktop Sewer Training and Implementation Services Quote (references DRAFT
Proposal)
3. DRAFT Meridian InfoMaster Sewer Set-up Proposal
4. Current InfoMaster Training Options
**NOTE: These are our current training options. You’ll see that the “Quick-Start Training
Plus” (detailed below per a previous email exchange between you and me) doesn’t really
fit into any of the three options, and it’s really more of a hybrid between Current Options
2 and 3.
Here is the gist of the Quick-Start Training-Plus we have been talking about for quite a while, which
we will be doing for Meridian:
When a new client purchases InfoMaster Sewer we usually put together a package deal
including an initial Model Build as well as Training to go along with it. This has quickly
become our “tried and true” method, because Innovyze builds your system model and we use
the model we build in your actual training. In the end, you’ve hit the ground running and you
can continue to use the model you used during training for your actual asset
performance/asset management InfoMaster work on a daily/weekly/ monthly basis.
“Quick-Start Training-Plus” – this is where we would do some front-end work, build a model
from your GIS data just to get you started. We would then use the model we put together
for training. We show how we built the model in the training and get you started on
creating things like Likelihood and Consequences of Failure, Risk, developing tables,
importing defects and CCTV data, developing a Decision Tree, fitting projects into your given
budget for the next X number of years. In the end, you would complete additional
Likelihoods and Consequences of Failure, but you’d have a running start with your own data.
Model Build $20,000
Two days of training ($5k/day) $10,000
Total $30,000
The idea with this style of training is to have you up and running and fully capable of
continually editing/adding to your InfoMaster model as new GIS and field data presents
itself.
Let me know if you need anything else or have any questions. Have a great weekend!!!
Kindly,
Greg Brazeau, P.E.
Client Service Manager
Innovyze, Inc.
Broomfield, CO Desk: 303.533.1934
USA Mobile: 720.459.2466
greg.brazeau@innovyze.com
www.innovyze.com
Social media:
@Greg_Brazeau
E
IDAHO
CITY OF MERIDIAN
33 EAST BROADWAY AVf,.
MERIDIAN. ID 83642
(208) 888-4433
Vendor Address:
INNOVYZE
PO BOX 848812
LOS ANGELES, CA 90084.8812
Description
Purchase Order
Attention: Emily Skoro
IDIAN
1t3t?017 17 -0145
Billing
Address:
Shipping Method:
FOB:
Attn: Finance
33 E Broadway Ave
Meridian, lD 83642
33 E Broadway Ave.
Ste.200
Meridian, lD 83642
Contractor
Destination Pre-Paid
Unit PriceUnit
llar
Dollar
Dollar
Dollar
Quantity Total
lnfoMaster Desktop Sewer Software
Gold Maintenance Subscription
lnfoMaster 2-Day Onsite Training
lnfoMaster Model Development
25000.00
4500.00
10000.00
20000.00
'1.00
1.00
1.00
1.00
25,000.00
4,500.00
10,000.00
20,000.00
$59,500.00Purchase Order Total
Purchasing Manager:
Special lnstructions
Sole Source Purchase authorized by Council 1211312016. Software & lmplementation per written Quote #'s 26384 & 26385
NolTo-Exceed $59,500 $4,500 60-3500-53360 and $54,900 60-3590-943'10 Case #55439
Shipping
Address:
I- Arterial Roads — Collector Roads — ITD Road — Road Grade > G% No Sand Zone � School * Police / Fire Station & Bridge I ZONE #C-5
f
A- 5grw
L405'-- 305 �
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4orA
OwGW ():�Arw
Arterial Roads — Collector Roads — ITD Road — Road Grade n 6% No Sand Zone 6 School * Police / Fire Station & Bridge I ZONE #C-2
Arterial Roads — Collector Roads — ITD Road — Road Grade > 6% No Sand Zone A School * Police I Fire Station Q Bridge ZONE #C-8
.— Arterial Roads Collector Roads — ITD Road — Road Grade > 6% No Sand Zone A School * Police ! Fire Station Q Bridge I ZONE #C-1
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Arterial Roads Collector Roads — ITD Road — Road Grade > 6% No Sand Zone � School * Police ! Fire Station A Bridge ZONE #C-4
New School Routes:
1. Meridian High School
a. Linder from Cherry to Pine.
b.
Pine from the school west to Ten Mile.
2.
Meridian Middle School: (Parks Department)
a.
Cherry Lane - from Ten Mile to 5th Street
b.
Pine Street —from Ten Mile to 5th Street
c.
8th Street — from Delmar to Pine Street
d.
Camelia — from 12th Street to 8th Street
e.
Carlton — from 11th to West 4th
f.
Washington — from Main to West 7th
g.
Linder—from Chateau to Franklin
h.
Meridian —from Sedgewick to Broadway
3.
Chief Joseph Elementary
a.
E Chateau Dr.
b.
N Jericho Rd.
c.
E Woodbury Dr. From Meridian Road to N Eureka
d.
N Eureka to Blue Heron
4.
Discovery Elementary
a.
Locust Grove Between Ustick and McMillan
5.
River Valley
Elementary
a.
E Chateau and Chandra Way
6.
Sawtooth Middle School
a.
Ten Mile
b.
Meridian Road
c.
Linder Rd
d.
McMillan Rd
e.
Ustick Road
7.
Barbara Morgan
a.
Linder from Turtle Creek Drive to Sandalwood
b.
W Chateau From Linder to Monaco
c.
W. Sandalwood From Linder to Monaco
d.
N Monaco Way from Chateau to Sandalwood
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1
C.Jay Coles
From:Steve Siddoway
Sent:Tuesday, January 10, 2017 3:18 PM
To:Robert Simison; C.Jay Coles
Cc:Tammy de Weerd
Subject:Fwd: Sidewalks & School Routes Update 1-9-17
Photos if needed.
Sent from my T-Mobile 4G LTE Device
-------- Original message --------
From: Steve Siddoway <ssiddoway@meridiancity.org>
Date: 1/9/17 5:59 PM (GMT-07:00)
To: Mark Niemeyer <mniemeyer@meridiancity.org>, Dale Bolthouse <dbolthouse@meridiancity.org>, David
Jones <djones@meridiancity.org>, dhardman@adaweb.net, Jaycee Holman <jholman@meridiancity.org>, Jeff
Lavey <jlavey@meridiancity.org>, Joe Lombardo <jlombardo@adaweb.net>, Joe Yochum
<yochum.joe@westada.org>, Kaycee Emery <kemery@meridiancity.org>, Keith Watts
<kwatts@meridiancity.org>, Mike Barton <mbarton@meridiancity.org>, Mike Pepin
<mpepin@meridiancity.org>, Robert Simison <rsimison@meridiancity.org>, Roger Norberg
<rnorberg@meridiancity.org>, Scott Colaianni <scolaianni@meridiancity.org>, Tammy de Weerd
<tdeweerd@meridiancity.org>, tnicholson@achdidaho.org
Subject: RE: Sidewalks & School Routes Update 1-9-17
All,
Dale, Mike, and I went out this afternoon to check progress on the efforts to clear sidewalk/pathway routes to
schools.
We were really impressed with the progress!
Here is a sample:
This is the type of equipment we’ve rented from Tates Rents. They seem to doing a great job with sidewalks.
2
Here is one in use (Phil from the Parks Crew) along 8 th Street near Meridian Middle School. These smaller
“ditch witches” or “mini-skid steers” are a great size for sidewalks.
3
4
Crews cleared sidewalks along Cherry Lane to access MMS. This was a huge effort. Because of the fence,
there was no place to push the snow, so they lifted the bucket over the fence and dumped it on the other side.
5
Here’s an example of a micropath cleared into the elementary school site at Chief Joseph:
We also have a couple of guys mobilized to help from Water/Wastewater. Here Dale is getting an update from
Tyler.
6
They’ve been doing a great job today clearing sidewalks along Locust Grove for walking access to Discovery
Elementary.
7
Here’s an example of a sidewalk near Meridian Elementary that we had cleared on Friday/Saturday before the
last storm. While it has new snow on it, you can see it is being walked on and used as intended.
While we were out, we also saw examples of the road crew’s efforts in cul-de-sacs. They are clearing a loop
around and piling the snow in the center.
8
Note: I’m not sure if everyone understands (I didn’t) that they are ONLY doing cul-de-sacs. The road leading
to the cul-de-sac was untouched. Note the pile of snow in the cul-de-sac at the end of the road.
9
Here’s an example of localized flooding at an intersection. While I didn’t get a photo it is good to note in the
short time we were out, we saw 5-6 people clearing storm drains on their streets.
It’s also good to note the yellow safety vests in use (without prompting)…
10
I hope this update helps with a few photos of the progress today! Sometimes a picture is worth a thousand
words…
Steve
Steve Siddoway | Director
City of Meridian | Parks and Recreation
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208.888.3579 | Fax: 208.898.5501
Meridian Parks and Recreation: Quality. Community. Fun.
11
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
-----Original Message-----
From: Mark Niemeyer
Sent: Monday, January 09, 2017 4:29 PM
To: Dale Bolthouse; David Jones; dhardman@adaweb.net; Jaycee Holman; Jeff Lavey; Joe Lombardo; Joe
Yochum; Kaycee Emery; Keith Watts; Mike Barton; Mike Pepin; Robert Simison; Roger Norberg; Scott
Colaianni; Steve Siddoway; Tammy de Weerd; tnicholson@achdidaho.org
Subject: FW:
Awesome! We got a bit of good news regarding the sidewalk clearing. Take a look at the attached picture! Take
that man a drink......of hot chocolate.
Mark
Mark Niemeyer, Fire Chief
Meridian Fire Department
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 888-1234
12
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in
regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
-----Original Message-----
From: Dale Bolthouse
Sent: Monday, January 9, 2017 4:07 PM
To: Mark Niemeyer <mniemeyer@meridiancity.org>
Subject:
Mark, quick picture to show you that the rental rigs are working well. This is Tyler parish from the water
department in a rental unit. Please distribute as you see appropriate
CITY OF MERIDIAN
ADA COUNTY RECORDER Christopher D. Rich 2017-003372
BOISE IDAHO Pgs=2 CHE FOWLER 01/12/2017 08:36 AM
CITY OF MERIDIAN, IDAHO NO FEE
RESOLUTION NO. 17- )% 9 D
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION RATIFYING A DECLARATION OF LOCAL DISASTER EMERGENCY;
AUTHORIZING THE CONTINUANCE OF THE LOCAL DISASTER EMERGENCY
DECLARATION AND ITS TERMS FOR A PERIOD OF THIRTY (30) DAYS;
AUTHORIZING THE IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO
SAFEGUARD LIFE, HEALTH AND PROPERTY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the accumulation of snow and ice, extremely low temperatures, and the potential for
flooding are a threat to the life, health, and property of the City of Meridian and its citizens; and
WHEREAS, a local disaster emergency, as defined in Section 46-1002, Idaho Code, is in existence in
the City of Meridian due to the imminent threat to life and property; and
WHEREAS, pursuant to the authority granted the Mayor of the City of Meridian in Section 46-1011,
Idaho Code, the Mayor of the City of Meridian, on January 6th, 2017, declared a local disaster
emergency and authorized the furnishing of aid and assistance thereunder; and
WHEREAS, Section 46-1011, Idaho Code, requires the consent of the Meridian City Council for
such local disaster emergency declaration to continue for a period in excess of seven (7) days; and
WHEREAS, it is deemed necessary by the Council of the City of Meridian to extend such local
disaster emergency declaration for a period of thirty (3 0) days to provide for the ongoing cleanup and
threat to property; and
WHEREAS, Section 67-2808, Idaho Code, authorizes the Council of the City of Meridian to declare
an emergency authorizing the immediate expenditure of public money to safeguard life, health or
property; and
WHEREAS, the City Council of the City of Meridian deems it necessary for the health and safety of
the citizens of the City of Meridian to continue the authorization for the immediate expenditure of
public money to safeguard life, health and property.
NOVA THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Declaration of Local Disaster Emergency, issued by the Mayor of the
City of Meridian on January 6th, 2017 and recorded with the Ada County Recorder is hereby ratified
as to both form and content and that such Declaration shall remain in effect for a period of thirty (30)
days from the date of this Resolution.
Section 2. That the immediate expenditure of public money to safeguard the life, health and
property of the City of Meridian is hereby authorized.
Section 3. That a copy of this resolution shall be promptly filed with the Ada County
Recorder.
Section 4. That this Resolution shall be in full force and effect upon its adoption and
approval.
ADOPTED by the City Council of the City of Meridian, Idaho this 10th day of January, 2017.
APPROVED by the Mayor of the City of Meridian, Idaho, this 10th day of January, 2017.
APPROVED ORATATTE T:
\AGO EG� G'
G
GN
Tammy de W d, Mayor C. ay C 1 s, City Clerk
s
I
w
2�� SFgt °•�A4
Meridian City Council Meeting 6C
DATE: January 10, 2017 ITEM NUMBER:
a
PROJECT NUMBER:
ITEM TITLE: Idaho Transportation Department
Idaho Transportation Department: Access at Village Drive and Eagle Road Update
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Heroes Park
Park Identity at Heroes Park Public Art Recommendation
MEETING NOTES
� APPROVED Z"/
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
66
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Mayor Tammy de Weerd
Members of the City Council
From: Hillary Bodnar, Arts & Culture Specialist
CC: Steve Siddoway, Director of Parks and Recreation
Emily Kane, Deputy City Attorney
Max Jensen, Capital Projects Manager
Date: 12/20/2016
Subject: January 10th City Council Workshop Meeting Agenda Item: Park Identity at
Heroes Park - Meridian Arts Commission & Meridian Parks and Recreation
Commission Recommendation
I. Recommended Action
a. Move to: Approve MAC & MPRC's recommendation to award McCall Studios
the Park Identity at Heroes Park Public Art Project.
II. Description
a. Background: McCall Studios submitted a proposal for Park Identity at Heroes
Park which was evaluated by a selection panel consisting of the Mayor, Parks
Staff, MAC Commissioners, and MPRC Commissioners. McCall Studios
proposal for "Journey of Heroes" received positive feedback amongst the
panelists and the highest cumulative score from the panel. Both MAC and
MPRC decided to recommend this proposal to City Council for your
consideration.
b. Fiscal Impact: This project will be funded by Meridian Art in Public Spaces
funds. No budget amendment is necessary.
c. Estimated Timeline: Per the artist's proposal, "Journey of Heroes" will take 6
months to complete after fabrication begins. Per the Park Identity at Heroes
Park RFP, we hope to enter into a task order with the artist by early February
0 Page 1
to allow the artist time to consult with the Parks & Recreation Department
prior.
III. List of Attachments
a. "Journey of Heroes" Proposal by McCall Studios
b. Professional Services Agreement for Proposal for Park Identity at Heroes
Park, McCall Studios
c. Master Agreement for Professional Services: Park Identities Public Art
Roster, McCall Studios
Thank you for your consideration.
0 Page 2
Journey of Heroes
by Ken McCall
208.850.7579
kmcca11335@gmail.com
Journey of Heroes
by Ken McCall
Project proposal
'Journey of Heroes"represents adventure, transformation and change. When thinking about
what I would do for this project, I thought of pioneers and explorers, and throughout most of
history this has been done using the power of wind. My sculpture represents the harnessing of
that power, while the ghost images depicted on the sails are of courageous individuals
throughout history who have influenced and moved me in my own personal journey.
Artwork description
A kinetic sculpture designed to move in the wind,'Journey of Heroes" will be fabricated from
powder coated steel and aluminum. The largest piece will be approximately 25-27 feet tall, the
medium 20-21 feet tall, and the smallest 15-16 feet tall. They will be placed in a triangular
formation, so as they move they will create visually intriguing negative and positive spaces.
The ghost images of heroes throughout history will be applied with a translucent vinyl and
coated with an automotive clear coat which ensures durability and longevity. The spinning
apparatus will be a concealed, tapered axle bearing used in semi -trucks.
Additionally, individual trail markers made from the same materials will be placed
approximately every.1 mile showing distance. Each trail marker will be approximately 5 feet
tall by 3 feet wide. Images will depict local heroes; the city of Meridian could ask the public
to nominate those individuals, which could be used to promote and celebrate the park and its new
artwork.
All of the materials used will require little maintenance and everything will be designed so that
individual pieces can be repaired if needed.
The skills needed for this project; creative design, meticulous craftsmanship, solid outdoor
fabrication, practical experience with permanent materials,and teamwork with design
professionals; are skills that I have been employing on many individual installations
internationally.
I believe that my own artistic vision, years of professional fabrication and my local collaborative
working experience combine to make me a unique candidate. I can easily flow from working
with the team professionals in creating a unified artistic direction to creating enduring artistic
components.
rfAP r
/�
. /§ 16
?Ai
Trail Markers
Summary of similar projects
Each public art project has its own potential and my approach is to create a new design for each
opportunity. I am a sculptor based in Boise who specializes in creating enduring works from
metal. For over 20 years I have been sculpting contemporary worksthat combine clean, flowing
lines with unexpected details. My fabrication skill set serves not only my own art but allows me
the opportunity to collaborate with artists of other disciplines to design and create unique works.
Regionally I have collaborated with Mark Baltes, Leslie Dixon, Ward Hopper and Reham Aarti
on a number of recent projects and have worked with the nationally renowned sculptor Arthur
Higgins. Some of my recent notable works and collaborations are"Aeternum Folia" and
"Circuitree" for Greeley, CO,"Leaf Spiral" for Redmond, OR,"Symmetry" for the Inn @ 500
currently being built in Boise,"Transference" for Boise State University, a series of sculptures
for the Central Rim Community in Boise, and a multiple sculpture design and installation forThe
City of Bend, Oregon.
Working in primarily metal allows the flexibility to produce both delicate and monumental
objects of art that can live in almost any space.The materials I work in most often are aluminum
and stainless steel which is extremely versatile for lasting outdoor installations. The meticulous
construction methods that my studio employs often give a seamless quality to the art to
emphasize the elegant lines of the design. Color is used carefully to enliven the space and I often
incorporate other materials in the work as important details. Recent pieces have utilized gilding,
mosaic, acrylic and specialized finishes to enhance the design.
Timeline, schedule of work, and budget
"Journey of Heroes" will take 6 months to complete after fabrication begins:
Approval of engineer 2 weeks
Permits and other documentation 2 weeks
Purchase and delivery of materials 2 weeks
Fabrication
3 months
Powder coating and painting
2 weeks
Concrete work (embeds/footings)
2 weeks
Installation
1-3 days
Engineering
$1,500
Permits and other documents
$5,000
Materials
$10,000
Fabrication
$30,000
Concrete work
$4,000
Installation
$1,500
Contingency
$7,000
Artist Fee
$13,000
PROFESSIONAL SERVICES AGREEMENT
FOR PROPOSAL FOR PARK IDENTITY AT HEROES PARK
This PROFESSIONAL SERVICES AGREEMENT FOR PROPOSAL FOR PARK
IDENTITY AT HEROES PARK ("Agreement") is made this 13th day of December, 2016, by and
between the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, ("City') through the duly delegated Meridian Arts Commission, and Ken McCall, on behalf
of McCall Studios, LLC ("Artist").
WHEREAS, on March 4, 2016, City issued a Request for Qualifications ("REQ") for the
Park Identities Public Art Roster in order to establish a list of artists who would work with the City
to develop interpretations of park identities and create public art projects in local parks, and Artist
responded to the RFQ;
WHEREAS, on May 24, 2016, City awarded a roster position to Artist, and on October 14,
2016, the Meridian Arts Commission and Meridian Parks & Recreation Commission issued a Call
to Artists, attached hereto as Exhibit ("Call to Artists"), inviting Artist to prepare a proposal for
public art projects to propose theming elements to strengthen and enhance the overall park identity
at Heroes Park;
WHEREAS, on November 2, 2016, Artist submitted a Notice of Intent to Propose;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, City and Artist agree as follows:
Scope of Services. By the time and manner set forth herein, Artist will create and deliver to
City one public art proposal (hereinafter "Proposal"), to consist of:
a. A summary of Artist's experience with similar projects;
b. Project proposal, including digital images (jpg format) or drawings of the proposed
conceptual designs or projects to be considered;
c. Maquettes (optional, though recommended);
d. Artwork description(s) including materials to be used, dimensions, anticipated maintenance,
etc.; and
e. Detailed project timeline, project budget with itemized costs, and schedule of work
2. Delivery. Artist shall deliver the Proposal to the Arts & Culture Specialist, 33 E. Broadway
Avenue, Meridian, Idaho, by 5:00 p.m. on Monday, December 5, 2016.
3. Payment. City will pay Artist for services rendered under this Agreement in the total amount of
five hundred dollars ($500.00), which payment shall be made pursuant to the following method.
To receive payment for services rendered, Artist shall complete the W-9 form provided herewith
and remit such completed form by 11:00 am. on Thursday, December 8, 2016. Following
receipt of the complete W-9 form from Artist and execution of this Agreement by both Parties,
City will process such request and issue payment via check sent U.S. Mail to Artist within
fourteen (14) days. City shall not withhold any federal or state income taxes or Social Security
tax from any payment made by City to Artist under the terms and conditions of this Agreement.
PROFESSIONAL SERVICES AGREEMENT -HEROES PARK IDENTITY PROPOSAL PAGE 1 OF
Payment of all taxes and other assessments on such sums shall be the sole responsibility of
Artist.
4. Loss of or damage to Proposal. Artist agrees to bear any risk of loss and/or damage to the
Proposal unless and until a member of City staff personally and physically accepts custody and
control thereof. In the event of loss or damage incurred prior to City's acceptance of the
Proposal, Artist shall recreate or repair the Proposal that was lost and/or damaged at no expense
to City. In the event of loss or damage incurred following City's acceptance of the Proposal,
City may provide Artist the opportunity to recreate or repair the Proposal, for which service the
City shall remunerate Artist for the actual cost of such recreation or repair, but in no event shall
City pay Artist more than fifty dollars ($50.00) for such recreation or repair.
5. Insurance Artist's responsibility. City shall not provide insurance to cover loss, theft, or
damage to the Proposal, or to cover any activity undertaken by Artist in the furtherance of
Artist's respective rights or obligations described herein. Any insurance of the Proposal; of the
Artist's persons, property, or interests; and/or of the Artist's employees or agents shall be the
sole responsibility of Artist.
6. Ownership. Upon City staffs personal and physical acceptance of the Proposal, the Proposal
shall be owned by City for all intents and purposes as set forth hereunder and in the Call for
Artists, and Artist shall have no further claim thereto. If Artist's Proposal is not selected for
installation, following, the conclusion of the selection process, Artist may retrieve the Proposal
at Meridian City Hall at a time mutually agreed upon by the parties. Any Proposal or portion
thereof not retrieved by 5:00 p.m. on February 10, 2017 shall become the property of City, and
Artist shall have no finiher claim thereto.
7. Time of the essence. Artist acknowledges that services provided under this Agreement will be
performed in a timely manner. The Parties acknowledge and agree that time is strictly of the
essence with respect to this Agreement, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Agreement by the
party so failing to perform.
8. Public display and comment. It is the intent of City to publicly display and seek public
comment regarding the Proposal. Nothing in this Agreement, or otherwise, shall preclude the
right of City to remove the Proposal from public display, whether temporarily or permanently.
9. Relationship of Parties. It is the express intention of Parties that Artist is an independent artist
and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall
be interpreted or construed as creating or establishing the relationship of employer and
employee between Artist and City or between Artist and any official, agent, or employee of
City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the
right to perform services for others during the term of this Agreement.
10. Notices. Any and all notices required to be provided by either of the parties hereto, unless
otherwise stated in this Agreement, shall be in writing and be deemed communicated when
mailed by United States Mail addressed as follows:
PROFmiONAL SERvwm AaREEmENT-HEROES PARK IDaf TPY PROPOSAL PAGE 2 OF 5
City: Meridian Arts Commission Artist: Ken McCall
Attn: Arts & Culture Specialist McCall Studios, LLC
33 E. Broadway Avenue 483 N. Quarry View Place
Meridian, Idaho 83642 Boise ID 83712
Either party may change its address for the purpose of this paragraph by giving written notice of
such change to the other in the manner herein provided
11. Indemnification and waiver. Artist waives any and all claims and recourse against City,
including the right of contribution for loss and damage to persons or property arising from,
growing out of, or in any way connected with or incident to Artist's performance of this
Agreement except for liability arising out of concurrent or sole negligence of City or its officers,
agents or employees. Further, Artist will indemnify, hold harmless, and defend City against any
and all claims, demands, damages, costs, expenses or liability arising out of Artist's
performance of this Agreement except for liability arising out of the concurrent or sole
negligence of City or its officers, agents or employees.
12. Discrimination prohibited. In performing services pursuant to this Agreement, Artist shall not
unlawfully discriminate in violation of any federal, state or local law, rule or regulation against
any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability.
13. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part of this
Agreement so long as the remainder of the Agreement is reasonably capable of completion.
14. Entire agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, whether previous to the execution hereof
or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or
altered except upon written agreement signed by both parties hereto.
15. Exhibit. The exhibit to this Agreement is incorporated by reference and made a part of this
Agreement as if the exhibit were set forth in its entirety in this Agreement. To the extent that
the provisions of the exhibit may conflict with those in this Agreement, the provisions in this
Agreement shall control.
16. Non -waiver of breach. A waiver of any breach of any of the provisions of this Agreement
shall not be construed as a continuing waiver of other breaches of the same or other provisions
hereof.
17. Assignment. Artist may not subcontract, assign, transfer, hypothecate or sell its rights,
including the right to compensation, and/or duties arising hereunder without the prior express
written consent of City. Any subcontractor or assignee will be bound by all the terms and
conditions of this Agreement.
18. Heirs and assigns. This Agreement shall be binding upon the parties, their heirs, successors,
assigns, and personal representatives. All references herein to Artist and City shall include their
respective heirs, successors, assigns, and personal representatives.
PROFESSIONAL SERvicES AGREEMENT - HEROES PARK IDEN= PROPOSAL PAGE 3 OF 5
19. Termination. If City determines that Artist has failed to comply with the terms and conditions
of this Agreement, violated any of the covenants, agreements, and/or stipulations of this
Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in fraud, dishonesty, or any other act of misconduct in the performance of this
Agreement, City may terminate this Agreement in whole, or in part, at any time, by giving
notice, in writing, to Agreement of any or all deficiencies claimed. Artist shall not be relieved
of liability to City for damages sustained by City by virtue of any breach of this Agreement by
Artist. This provision shall survive the termination of this Agreement and shall not relieve
Artist of liability to City for damages.
20. Governing law. This Agreement shall be governed by the laws of the State of Idaho.
21. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date first written above.
ARTIST:
Studios, LLC
CITY OF MERIDIAN:
ri�►.o� o
w
jDraN
BY: �04HC
Tammy de We d, Mayor L A.
o`'he TREASV��,Pyy
Attest:
C v Cola. Uity Clerk
PROFESSIONAL SERVICES MREEIvIENT—HEROES PARK IDENTITY PROPOSAL PAGE 4 OF 5
EXHIBIT A
CALL TO ARTISTS
PROFESSIONAL SERVICES AGREENlF'W - HEROES PARK IDE MW PROPOSAL PAGE 5 OF 5
Meridian I Commission
Call to Artists - Request for Proposals:
Park Identity at Heroes Park
PROJECT DESCRIPTION:
The Meridian Arts Commission (MAC) and Meridian Parks It Recreation Commission (MPRC) invite artists on
the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance
the overall park identity at Heroes Park. The objective of the project is to create a theming element, or
elements, that strengthen the park name and give the park a true identity and sense of place.
SITE DESCRIPTION:
Heroes Park is a community park in southwest Meridian at 3064 W. Malta Drive. The pre -proposal conference
will allow proposers to ask Parks staff specific questions and elaborate on context provided. Notes from the
pre -proposal conference will be sent to those who intend to propose, in case they cannot attend the
conference.
ELIGIBILITY:
This project is open to artists on the Park Identities Public Art Roster.
BUDGET:
A budgeted amount of $73,000 total is available for the completed project; this includes the selected
artist's commission, all costs including engineering, materials, fabrication, permitting, contingencies and
installation of the artwork. A stipend of $500 will be paid to artists to develop and submit proposals,
following submission of a completed W-9 form and execution of a written agreement with the City of
Meridian.
PROCESS:
The evaluation and selection process will generally occur as follows; dates are subject to change as may be
necessary due to scheduling issues or other circumstances. Any information submitted ins subject to release
to the public as required by Idaho Public Records Law.
1. Call to Artists (RFP) issued October 14, 2016.
2. Pre -proposal conference. Tuesday, November 1 @ 11:00 AM on site, by the Heroes Park concessions
building at 3064 W. Malta Drive.
3. Notice of Intent to Propose due Wednesday, November 2 Ca 12:00 PM. Submit a letter of intent, signed
agreement to produce a proposal and presentation, and W-9. Stipends for proposals will be submitted
after presentations are delivered.
4. Proposals accepted. To be considered for this project, the following materials must be submitted to
MAC, by 12:00 PM, on Monday, December 5, 2016, at 33 E. Broadway Avenue Suite 104, Meridian, ID
83642 or by e-mail to mac@meridiancity.org:
a. A summary of the respondent's experience with similar projects
b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual
designs or projects to be considered; additionally, maquettes are strongly recommended
c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc.
Request for Proposals - Heroes Park Identity Public Art Project Page 1 of 2
d. Detailed project timeline, project budget with itemized costs, and schedule of work
5. Presentations. On Wednesday, December 7, 2016, participating artists will present their proposals and
maquettes in front of the selection committee at a public meeting, followed by brief Q It A. This
presentation is scheduled to take place at 4PM at Meridian City Hall. (Please let us know if this date and
time cannot work for you.)
6. Selection Criteria. Eligibility and finalist selection criteria will include:
a. Adherence to the RFP; (10 points)
b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20
points)
c. Project proposal - demonstrated understanding of project objectives, ability to create artwork that
addresses the context of its placement; and ability to meet or exceed the objectives; (30 points)
d. Past work experience and references on a similar type project and the demonstrated competence in
the performance of the type of work to be provided (the nature, quality, and relevance of similar
completed work, including subcontractors, may include feedback from professional references; and
(20 points)
e. Consistency with City policy and community values; (20 points)
7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one
proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will
include the criteria set forth above, as well as any public input submitted during the evaluation of the
proposals. MAC and MPRC will forward their recommendation to Meridian City Council for consideration.
The selected proposer and others not selected will be notified of City Council's decision via a -mail by
Wednesday, January 11, 2017.
8. Agreement; award. Following selection and negotiation and execution of a written task order with the
City, the selected proposer will be awarded the project upon City Council's approval.
9. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance
with a written task order agreement with the City, and within the project's final budget and timeline.
ESTIMATED TIMELINE:
❑
October 14, 2016
❑
November 2, 2016
❑
December 5, 2016
❑
December 7, 2016
❑
By January 10, 2017
❑
January 11, 2017
❑
By February 1, 2016
❑
By February 7, 2016
❑
By February 8, 2017
❑
Spring 2017
❑
Per Task Order
Call to Artists (RFP) issued
Deadline for Intent to propose
Deadline for completed proposals
Presentations, committee evaluation, recommendation determined
MAC and MPRC co -present recommendation to City Council
Selected and not selected artists notified
Deadline for selected artist's signed task order with City
Task order executed by City Council
Consultation with Parks & Recreation begins
Fabrication begins
Installation
Please contact MAC via email (mac@meddiancity.org) or phone (208-489-0422) with any questions.
Thank you for your interest!
Request for Proposals - Heroes Park Identity Public Art Project Page 2 of 2
MASTER AGREEMENT FOR PROFESSIONAL SERVICES:
PARK IDENTITIES PUBLIC ART ROSTER
This MASTER AGREEMENT FOR PROFESS�ONAL SERVICES: PARK IDENTITIES
PUBLIC ART ROSTER ("Agreement") is made this day of 2016 ("Effective
Date"), by and between the City of Meridian, a municipal corporation organized under the laws of
the State of Idaho ("City"), and Ken McCall, on behalf of McCall Studios LLC, a limited liability
company organized under the laws of the state of Idaho ("Artist").
WHEREAS, the City desires to consult with artists to develop creative components that
will strengthen the identities of City parks;
WHEREAS, by and through the Meridian Parks & Recreation Department, Meridian
Parks and Recreation Commission, and the Meridian Arts Commission, established a list of artists
willing to work with the City to develop interpretations of park identities and create public art
projects in local parks on an as -needed basis by issuing a request for qualifications ("RFQ") on
March 4, 2016, attached hereto as Exhibit A; and
WHEREAS, Artist responded to the RFQ, as attached hereto as Exhibit B, and was found
to be qualified through experience and demonstrated ability to create artwork that addresses the
context of its placement and reflects community values;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. ACCEPTANCE. City hereby accepts Artist for inclusion on the Park Identities Public Art
Roster. The City may invite Artist to provide services including consultation, design,
fabrication, and installation, pursuant to separate project task order(s) setting forth specific
conditions, compensation amount, and scope of work.
II. SCOPE OF SERVICES. Upon execution of this Agreement and any associated project task order,
Artist shall comply in all respects and perform and furnish to City, all services enumerated in
this Agreement and the project task order. Artist shall provide services and work in
accordance with generally accepted industry standards and practices for the profession or
professions that are used in performance of this Agreement or the project task order. Services
and work provided by Artist shall be performed in a timely manner as specified in the project
task order and agreed by the parties.
HI.TERM. This Agreement shall become effective on the Effective Date first written above, and
shall be effective through September 30, 2019 unless sooner terminated by the method set
forth herein.
IV. COMPENSATION.
A. Total amount. The total payment to Artist for specific services provided pursuant to this
MASTER PROFESSIONAL SERVICES AGREEMENT- PARK IDENnTiES ROSTER PAGE 1 of 24
Agreement shall be separately negotiated and enumerated in the project task order. The
amount designated in the project task order shall constitute full compensation for any and
all services, travel, transportation, materials, fabrication, shipping, equipment,
contingency, commission, artist fee, and costs of work to be performed or furnished by
Artist.
B. Method of payment. Artist shall provide to City one (1) completed W-9 form, and
invoices for services and/or materials provided pursuant to the payment schedule set forth
in the project task order, which City shall pay within thirty (30) days of receipt. City shall
not withhold any federal or state income taxes or Social Security tax from any payment
made by City to Artist under the terms and conditions of this Agreement. Payment of all
taxes and other assessments on such sums shall be the sole responsibility of Artist.
V. CREATION, INTEGRITY, AND OWNERSHIP OF ARTWORK.
A. Waiver and relinquishment of rights. Artist expressly waives any and all right, title, or
interest in artwork and other products created pursuant to this Agreement or project task
order. Artist understands that this waiver shall include waivers of the exclusive rights of
reproduction, adaptation, publication, and display. Artist specifically waives the right to
claim any remedy concerning the alteration of any artwork or product created pursuant to
this Agreement or project task order. Artist agrees to relinquish any and all rights, title,
and interest to artwork or products developed in connection with this Agreement or project
task order, and hereby expressly waives any rights Artist has to same, including, but not
limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts
Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the
right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby
expressly waived. To the extent that the provisions of this Agreement differ with the
Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this
Agreement will govern and any such differences in the rights and duties created thereunder
are expressly waived.
B. Photographs of Artwork by Artist. Artist may photographically reproduce the image of
the Artwork and all preliminary studies, models and maquettes thereof, as Artist may
desire for marketing, educational and public information purposes. Where practicable,
Artist shall acknowledge on each such photographic reproduction the location of such
Artwork, provided that reproductions of preliminary studies, models and maquettes shall
not be identified as or represented to be the finished Artwork.
C. Photographs of Artwork by City. City may photographically reproduce the image of the
Artwork and all preliminary studies, models and maquettes thereof that have been
delivered to and accepted, as City may desire for educational and public information
purposes. Where practicable and to the extent of City's authority, Artist shall be
acknowledged on each such photographic reproduction to be the creator of the original
subject thereof, provided that photographic reproductions of preliminary studies, models
and maquettes shall not be identified as or represented to be the finished Artwork.
MASTER PROFESSIONAL SERVICES AGREEMENT - PARK IDENTITIES ROSTER PAGE 2 of 24
D. Ownership. Upon City's final acceptance of artwork or other products created pursuant to
this Agreement, such artwork or products shall be owned by City, and City may remove
them from the original site and/or move them to another location, at City's sole election
and discretion.
E. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any
of Artist's obligations under this Agreement that require or that may require Artist's
artistic talent or expertise. Artist may subcontract or assign obligations that do not require
Artist's artistic talent or expertise, including, but not limited to, such obligations as
transport, fabrication, and installation. Any and all subcontractors or assignees shall be
bound by all the terms and conditions of this Agreement.
VI. INDEMNIFICATION. WAIVER. AND INSURANCE.
A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the
City and any and all of its employees, agents, volunteers, and/or elected officials from any
and all losses, claims, and judgments for damages or injury to persons or property, and
from any and all losses and expenses caused or incurred by Artist or Artist's servants,
agents, employees, guests, and/or business invitees, occurring as a result of this Agreement
or project task order.
B. Waiver. Artist hereby waives any and all claims and recourse against City, including the
right of contribution for loss and damage to persons or property arising from, growing out
of, or in any way connected with or incident to Artist's performance of this Agreement or
project task order, whether such loss or damage may be attributable to known or unknown
conditions, except for liability arising out of concurrent or sole negligence of City or its
officers, agents or employees
C. Insurance to be obtained by Artist. Upon execution of a project task order, Artist shall
obtain and shall maintain, at Artist's own expense, through completion of the task order,
each and all of the following:
General liability insurance. General liability insurance with a limit of not less than
one million dollars ($1,000,000.00) per each occurrence, combined single limit bodily
injury and property damage, covering the actions and omissions of Artist and her
employees, agents, and/or workers in fabricating, transporting, and installing the
Artwork and/or components or materials thereof, including coverage for owned, non -
owned, and hired vehicles, as applicable.
2. Workers' compensation insurance. Artist shall obtain and shall maintain, at Artist's
own expense, from the Effective Date of this Agreement through City's Final
Acceptance of the Artwork, and throughout the course of this Agreement, workers'
compensation insurance, in an amount required by Idaho law, to cover any and all
persons employed by Artist.
MASTER PROFESSIONAL SERVICES AGREEMENT- PARK IDENTITIES ROSTER PAGE 3 of 24
3. Insurance of Artwork. Before commencing fabrication of Artwork and/or
components or materials thereof, Artist shall procure and maintain, at Artist's own
expense, insurance on same in an all-risk form with limits to be established by the
project task order, with any loss payable to City. Artist agrees to bear all risks of loss
of and/or damage to the Artwork until City's Final Acceptance of Artwork.
D. Proof of insurance. Artist shall provide to City, within seven (7) days of the effective
date of a project task order, written proof that Artist has obtained all insurance required
hereunder. If any change is made to any insurance policy or coverage required under
and/or obtained pursuant to this Agreement, Artist or Artist's insurance agent shall notify
City immediately.
E. Insurance to be obtained by Artist's subcontractors. Artist shall require any and all
subcontractors employed or utilized in the course and scope of the obligations described in
this Agreement to obtain and maintain general liability insurance and workers'
compensation insurance in the amounts described herein. Artist shall provide to City,
within twenty-four (24) hours of hiring or engaging any subcontractor, written proof that
her subcontractors have obtained all insurance required hereunder.
F. No cancellation without notice. On all insurance policies required under this agreement,
such policies shall provide that they may not be cancelled or reduced in coverage except
upon thirty (30) days advance written notice to all Parties. Any cancellation of insurance
without appropriate replacement in the amounts and terms set forth herein may constitute
grounds for termination of the contract.
VII. TERMINATION.
A. Termination for cause. If City determines that Artist has failed to comply with any term
or condition of this Agreement or project task order, violated any of the covenants,
agreements, and/or stipulations of this Agreement or project task order, falsified any record
or document required to be prepared under this Agreement or project task order, engaged
in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement
or project task order; or if either Party willfully or negligently defaults in, or fails to fulfill,
its material obligations under this Agreement or project task order; the other Party shall
have the right to terminate the Agreement by giving written notice to the defaulting party
of its intent to terminate, and shall specify the grounds for termination. The defaulting
party shall have thirty (30) days after receipt of such notice to cure the default. If the
default is not cured within such period, this Agreement and the project task order shall be
terminated upon mailing of written notice of same by the terminating party.
1. Default by City. In the event of termination for non-performance or default by City
after City's issuance of notice to proceed on a project task order, City shall compensate
Artist for work actually completed by Artist prior to the date of written notice of
termination and any additional services and materials actually performed or supplied
MASTER PROFESSIONAL SERVICES AGREEMENT - PARK IDENTITIES ROSTER PAGE 4 of 24
prior to the date of written notice of termination, less payments of compensation
previously made, not to exceed the total amount of compensation allowed hereunder.
2. Default by Artist. In the event of termination for non-performance or default by Artist
after City's issuance of notice to proceed on a project task order, all finished and
unfinished drawings, photographs, plans, timelines, and/or any and all other work
products prepared and submitted or prepared for submission under this Agreement or
project task order, and all rights, title, and interest thereto, including those described in
section V.A. of this Agreement, shall, at City's option, become City's property, and the
right to fabricate and/or install the artwork or other products shall pass to City.
Notwithstanding this provision, Artist shall not be relieved of any liability for damages
sustained by City attributable to Artist's default or breach of this Agreement or project
task order. City may reasonably withhold payments due until such time as the exact
amount of damages due to City from Artist is determined. Artist shall not be relieved
of liability to City for damages sustained by City by virtue of any breach or default of
this Agreement or project task order by Artist. This provision shall survive the
termination of this Agreement or project task order and shall not relieve Artist of
liability to City for damages.
B. Termination without cause. City may terminate this Agreement or project task order for
any reason, at any time, by providing fourteen (14) days' notice to Artist.
C. Non -waiver of breach. A waiver of any breach or default of any provision of this
Agreement shall not be construed as a waiver of a breach of the same or any other
provision hereof.
VIII. GENERAL PROVISIONS.
A. Permitting and inspection. Artist shall obtain any and all necessary permits or approvals
from the various departments of the City of Meridian and other government agencies,
which may include, without limitation, Certificate of Zoning Compliance from the
Community Development Department/Planning Division; permitting and inspection by the
Community Development Department/Building Services Division; landscape coordination
with the Meridian Parks & Recreation Department; encroachment permit from Ada County
Highway license
B. Relationship of Parties. It is the express intention of Parties that Artist is an independent
contractor and neither Artist nor any officer, employee, subcontractor, assignee, or agent of
Artist shall be deemed an employee, agent, joint venturer, or partner of City in any manner
or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating
or establishing the relationship of employer and employee between Artist and City or
between Artist and any official, agent, or employee of City. Both parties acknowledge that
Artist is not an employee of City. Artist shall retain the right to perform services for others
during the term of this Agreement. Specifically, without limitation, Artist understands,
acknowledges, and agrees:
MASTER PROFESSIONAL SERVICES AGREEMENT -PARK IDENTITIES ROSTER PAGE 5 Of 24
1. Artist is free from actual and potential control by City in the provision of services
under this Agreement.
2. Artist is engaged in an independently established trade, occupation, profession, or
business.
3. Artist has the authority to hire subordinates.
4. Artist owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
C. Compliance with law. Throughout the course of this Agreement, Artist shall comply with
any and all applicable federal, state, and local laws.
D. Non -Discrimination. Throughout the course of this Agreement, Artist shall not
discriminate against any person as to race, creed, religion, sex, age, national origin, sexual
orientation or any physical, mental, or sensory handicap.
E. Audits and Inspections: At any time during normal business hours and as often as City
may deem necessary, there shall be made available to City for examination all of Artist's
records with respect to all matters covered by this Agreement. Artist shall permit City to
audit, examine, and copy, and to make audits of all records and data relating to all matters
covered by this Agreement.
F. Entire Agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, whether previous to
the execution hereof or contemporaneous herewith. The terms of this Agreement may not
be enlarged, modified or altered except upon written agreement signed by both parties
hereto.
G. Costs and attorneys' fees. If either party brings any action or proceedings to enforce,
protect or establish any right or remedy under the terms and conditions of this Agreement,
the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as
determined by a court of competent jurisdiction, in addition to any other relief awarded.
H. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be
in the courts of Ada County, Idaho.
I. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion
of any other remedy.
J. Interpretation. Words of gender used in this Agreement shall be held and construed to
include any other gender, and words in the singular shall be held to include the plural and
vice versa unless the context otherwise requires. The Agreement and the captions of the
various sections of this Agreement are for convenience and ease of reference only, and do
MASTER PROFESSIONAL SERVICES AGREEMENT -PARK IDENTITIES ROSTER PAGE 6 of 24
not define, limit, augment or describe the scope, context or intent of this Agreement or any
part or parts of this Agreement.
K. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
L. Successors and Assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
M. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed communicated
upon mailing by United States Mail, addressed as follows:
Artist: City:
McCall Studios LLC City Clerk
Ken McCall City of Meridian
483 N. Quarry View Place 33 E. Broadway Ave.
Boise ID 83712 Meridian ID 83642
Either party may change her/its address for the purpose of this provision by giving written
notice of such change in the manner herein provided.
N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of
hereof as if the exhibits were set forth in their entirety herein.
O. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall not
be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date first written above.
ARTIST:
Ken McCall
McCall Studios LLC
CITY OF MERIDIAN:
Chy or
Tammy de/V *d, Mayor uVL C jDIAN City
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MASTER PROFESSIONAL SERVICES AriREEM'0W,-QAWJWTMEs ROSTER PAGE 7 of 24
EXHIBIT A
Meridian Commission
Request for Qualifications: Park Identities Public Art Roster
OVERVIEW:
The Meridian Parks It Recreation Department (MPRD), in partnership with the Meridian Parks and Recreation
Commission (MPRC) and the Meridian Arts Commission (MAC), seeks to establish a list of artists who would work with
the City to develop interpretations of park identities and create public art projects in local parks. Currently, the focus
is on integrating artistic components in Champion Park, Renaissance Park, and Heroes Park - three existing
neighborhood/community parks in Meridian, ID. Examples of public art components may include murals, benches,
sculptures, functional bike racks, story walks, etc. MPRD would also like to be able to consult with artists to develop
creative components that would strengthen the identities of future parks.
MAC requests eligible artists and organizations to submit qualifications for the Park Identities Public Art Roster. The
Park Identities Public Art Roster - a list of pre -qualified, professional artists and organizations will be a tool used by
MPRD and local commissions to select artists to collaborate with. Successful applicants may remain on the Park
Identities Public Art Roster for three years. Artists and organizations selected form the roster will be asked to enter
into Professional Service Agreements with the City setting forth specific conditions, compensation, and scope of work.
Selection to the roster is not a guarantee of work.
ELIGIBILITY:
This project is open to applicants regardless of race, gender, sexual orientation, religion, nationality, or disability.
Organizations or teams of artists, designers, and/or engineers are welcome to apply. Treasure Valley artists and
organizations are encouraged to apply. Incomplete or late submissions will be deemed ineligible and will not be
considered. Successful applicants and invitees may reapply at the end of their term to be considered for future art
rosters.
APPLICATION REQUIREMENTS:
Artists or organizations wishing to be considered for the Park Identities Public Art Roster must provide the following
materials and information to MAC in order to be considered for selection.
• 250 - 500 word informational page about the artist or organization;
• Up to fifteen (15) images of representational work and information about each piece (title, date, medium, budget,
commissioning agency, short statement about the project, project timeline, etc.);
• References, including at least three professional references and pertinent contact information; and
• Professional resume, not to exceed two pages.
Proposal materials must be received in PDF format via email. Applications shall be 20 pages maximum, in 12 point
standard font, and must be no larger than 2MB total. Limited assistance producing digital images may be available upon
request. Materials submitted will become public records and not be returned.
DEADLINE:
All applications must be received via email at mac@meridiancity.org by Friday, May 6, 2016 4:00 p.m. (MST)
SELECTION PROCESS:
The selection of successful applicants will be made by members of local commissions and City staff. MAC will notify
successful applicants by a -mail, unless otherwise directed. In evaluating eligible applications, the following factors
will be considered:
• Adherence to the RFQ; (20 points)
• Quality of work; (30 points)
• Experience, may include feedback from professional references; (20 points)
• Artist's ability to create artwork that addresses the context of its placement; (20 points) and
• Consistency with City policy and community values; (10 points)
CONTACT MAC:
Hillary Bodnar, Arts ft Culture Specialist, City of Meridian 1 208-489-0422 1 macCmeridiancity.org
THANK YOU FOR YOUR INTERESTI
MASTER PROFESSIONAL SERVICES AGREEMENT - PARK IDENTITIES ROSTER PAGE 8 Of 24
EXHIBIT B
ARTIST'S RESPONSE TO RFQ
MASTER PROFESSIONAL SERVICES AGREEMENT -PARK IDENTITIES ROSTER PAGE 9 Of 24
KEN MCCALL
S C U L P T O R
The announcement of the Park Identities Public Art Roster gained my interest immediately as
I have lived in the Treasure Valley for over 24 years, and am enthusiastic over the increasing
amount of public art being placed throughout our community. Artists on the roster will have the
opportunity to not only help bring individual works of art to life but also create an enduring
collection that will unify neighborhoods and community parks. The skills needed for this
position; creative design, meticulous craftsmanship, solid outdoor fabrication, practical
experience with permanent materials, and teamwork with design professionals; are skills that I
have been employing on many individual installations internationally.
My own personal expression of art is contemporary metal sculpture. These works are often
inspired by natures clean flowing lines and natural forms. The materials I work in most often are
aluminum and stainless steel which is extremely versatile for lasting outdoor installations. My
20 years of professional fabrication have given me the experience to work within a designated
budget efficiently with the materials best suited for the setting. I am very quality -oriented, take
pride in my workmanship and am confident in executing various projects on time and in budget.
My fabrication skills, honed for many years in the aerospace industry, have allowed me to
collaborate with a number of Boise's artists in creating multiple public art installations for our
city. I am often the top pick of architects, artists, designers and engineers to bring metal visions
to life. I have been the "go to" metal smith for Mark Baltes, Anna Webb, Reham Aarti,
Stephanie Inman, Leslie Dixon, Susan Madacsi, Trademark, and Forge Signworks as well as for
the City of Boise to help maintain existing artwork.
Collaborating with artists has allowed me to lend my expertise in design approach, materials,
and fabrication methods to projects in order to make sound permanent outdoor installations.
These projects often require working with architects, contractors, engineers, neighborhood
associations and city planners in a team effort. The resulting art is a combination of artistic
vision, solid craftsmanship, and careful integration of the piece in the natural setting. These
collaborations have also given me the experience of designing with artists who use mediums
different than my own, opening up the possibilities for presenting different kinds of public art.
I believe that my own artistic vision, years of professional fabrication and my local
collaborative working experience combine to make me a unique candidate. I can easily flow
from working with the team professionals in creating a unified artistic direction to creating
enduring artistic components. This is an exciting opportunity to bring the best possible art out of
our community into Meridian's parks.
Thank you for your consideration,
Ken McCall 208-850-7579
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"Aeternum Folia" by Ken McCall and Leslie Dixon
20162
20' x 7' powder coated and painted plasma cut steel
$10,000
Public art for the City of Greeley, CO
"Leaf Spiral II" by Ken McCall
Projected install date August of 2016
7' x 2' aluminum
$5,000
Public art for the City of Boise, ID
"Transference" by Ken McCall and Leslie Dixon
Projected install date August of 2016
15' x 16' plasma cut steel and Plexiglas panels
$22,000
Public art for Boise State University
"Family Tree" by Ken McCall
Projected install date August 2016
7' x 2' stainless steel
$5,000
Public art for the City of Boise, ID
"Untitled" by Ken McCall
2008
8' x 3' aluminum and steel
$10,000
Independent work in studio
Donated to auction at Roosevelt Elementary School
to raise money for their art program
"Tree Branch Bench" by Ken McCall
2012
7' x 3' recycled plastic and steel
$1,500
Public art for the City of Lewiston, ID
"Leaf Spiral" by Ken McCall
1998
7' x 2' steel and stainless steel
$10,000
Independent work in studio
Current temporary public art in Ketchum, ID
Moving to Redmond, OR for Art Around the Clock art on loan program
"Gilded River" by Ken McCall, Leslie Dixon and Mark Baltes
Projected install date of September 2016
22' x 50' stainless steel, aluminum and gold leaf
$130,000
Public art for the City of Bend, OR
"Scarab" by Ken McCall
2010
8' x 10' aluminum and steel
Independent work in studio
"Fire Station 8" by Ken McCall, Mark Baltes and Leslie Dixon
Projected install date spring of 2017
10' x 15' concrete and stainless steel
$45,000
Public art for the City of Boise, ID
KEN MCCALL
S C U L P T O R
References
Mark Baltes
markCtc landmark-impressions.com
(208) 794-0369
220 E. 37`h St.
Boise, Idaho 83714
Courtney Brockett
Design Service Coordinator
Beautiful Downtown Lewiston
artajbeautifuldowntownlewiston.or
603-504-5614
PO Box 617
Lewiston, Idaho 83501
Leslie Dixon
whorledtravel era? yahoo. com
(208) 830-0082
4753 E. Pegasus Ct.
Bosie, ID 83713
Stephanie Inman
sin_man(? stephanieinman.com
(208) 381-0230
4606 Torridon Way
Boise, Idaho 83702
Josh Olson
Boise Arts and History
'oloson a)cit ofboise.or
(208) 433-5764
PO Box 500
Boise, ID 83701
Kim Snyder
Public Art Coordinator
City of Greeley
Kim. snyder(�greeley_gov.org
(970) 350-9450
701 101h Ave.
Greeley, CO 80631
Anna Webb
The Idaho Statesman
aweia idahostatesman.com
(208) 377-6200
PO Box 40
Boise, Idaho 83707
KEN MCCALL
S C U L P T O R
McCall Studios
Metal Sculpture and Custom Fabrication
483 N. Quarry View Pl.
Boise, Idaho 83712
208-850-7579
kmcca11335@gmail.com
1993-1997 Attended Boise State University (Art program) — majoring in sculpture, design
and fine art
1997-1998 Freelance fabrication, carpentry and construction
1998-1999 Welder and fabricator of custom metal work for Versarail. Responsibilities
included design, fabrication and installation.
1999-2014 Welder and fabricator of custom metal work for Jack's Metal Works.
Responsibilities included design, cost breakdown, fabrication and installation
2000 -present McCall Studios — custom design and fabrication, metal sculpture
Projects of Note
1996 Worked with nationally renowned artist/sculptor Arthur Higgins at Oak Run
Studios in Moiser, Oregon. Assisted with many large-scale public arts
commissions for numerous communities.
2000-2006 Fabricated Laiak, and Welcome to Boise entrance signs for Ward Hooper and
Penny Postcard: A Hometown Greeting for Mark Baltes in Boise, Idaho
2008 Designed and fabricated Untitled, which was donated to Roosevelt Elementary in
Boise, Idaho for their annual auction to raise money for the school's art program
2010 Won the Juror's Choice Award in the Ninth Annual Art Source Juried Show for
Scarab sculpture in Boise, Idaho
2012 Designed and fabricated sculptural sign stands for Morrison Knudson Nature
Center in Boise, Idaho
2012 Fabricated large ornamental origami bat box, by Mark Baltes, in Boise, Idaho — a
publicly funded artwork for the Hyatt Wetlands Park
2012 Designed, fabricated and installed bench for Downtown Lewiston's Streetscape
Project — Project Total: $1,500
2013 Collaborated with Anna Webb and Mark Baltes to design and fabricate bench
which was donated to the Foothills Learning Center in Boise, Idaho
2013 Fabricated and installed Party Animals, by Reham Aarti, at Zoo Boise in Boise,
Idaho
2013 Finalist, with partner Reham Aarti, for Whitewater Park Boulevard Roundabout
Public Art in Boise, Idaho
2014 Fabricated and installed Train Depot signage, by Mark Baltes, in Boise, Idaho
2014 Designed and fabricated, Arlo Agoseris, a kinetic wind sculpture for Liquidity
Wines with partner Mark Baltes in B.C., Canada - Project Total: $9,500
2014 Fabricated and assisted with research and design of Wind Dance, a kinetic wind
sculpture, for the Bloch Cancer Survivor Plaza in Julia Davis Park, by Mark
Baltes, in Boise, Idaho
2015 Leaf Spiral sculpture selected for temporary public art in Ketchum, Idaho
2015 Designed, fabricated and installed Free Little Library with partner Ruth Fritz in
Boise, Idaho - Project Total: $3,000: and Free Little Library with partner Veiko
Valencia in Boise, Idaho - Project Total: $3,000
2015-2016 Designed and currently fabricating, with partner Leslie Dixon, BSU Geothermal
Public Art Project in Boise, Idaho Project Total: $22,000
2015-2016 Current Artist on Contract for Public Works at the Boise Watershed in Boise,
Idaho - Project Total: $400,000 (total for all 7 artists on contract)
2015-2016 Designed and currently fabricating, with partners Leslie Dixon and Mark Baltes,
artwork for two fire stations in Boise, Idaho - Project Total: $45,000 each
2015-2016 Designed and currently fabricating sculptures for Central Rim neighborhoodin
Boise, Idaho -Project Total: $10,000
2015-2016 Designed and currently fabricating Gilded River sculpture for Bend, OR with
partners Mark Baltes and Leslie Dixon - Project Total: $130,000
2016 Designed, fabricated and installed sculpture for Uptown Tree Project sculpture
with partner Leslie Dixon in Greeley, CO - Project Total: $10,000
2016 Currently in top ten for possible future sculpture projects for the Stanley Hotel in
Estes Park, CO - Project Total: unknown
2016 Currently designing entryway sculpture and light fixtures for the Inn at 500 hotel
with partners Leslie Dixon and Mark Baltes in Boise, ID - Project Total: $80,000
2016 Leaf Spiral sculpture selected for Art Around the Clock temporary public art
program in Redmond, OR
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE: Public Works Department
Public Works Department: Annual Department Report
MEETING NOTES
A(vwAc PepcT� V Ge CoAi nil redid � a -pw 6� �&dc
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 7B
PROJECT NUMBER:
ITEM TITLE: Police Department
Police Department: Crime Prevention Update
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian Police Department
Crime Prevention
Mission; Develop, implement, and administer
community based crime prevention programs
designed to reduce fear of crime, reduction of
criminal activity, increase safety, and reduce the
likelihood of crime victimization
Neighborhood Watch 2014
Bear Creek Park
Birchstone Creek
Blackstone
Castlebrook
Champion Park
Copper Basin
Crossfield
Crossroads
Edinburgh Place
Gem Park
Harford Estates
Jayden Village
Kelly Creek
La Playa
Locust Grove Place
Macaile Meadows
Mallard Landing
Pheasant Pointe
Sherbrooke Hollows
Southwick
Sportsman Pointe
Sundance
Tiberon Meadows
Turnberry
Tuscany
Vienna Woods
Weathervane Village
Cau 3224 12/7/16
Neighborhood Watch 2016Alpine Pointe
Ambercreek
Ashford Greens
Autumn Faire
Bear Creek Park
Bellingham Park
Birchstone Creek
Blackstone
Brenda Estates
Burney Glenn
Candlelight
Castlebrook
Chamberlain
Champion Park
Copper Basin
Crossfield
Crossroads
Crystal Springs
Edinburgh Place
Estancia
Fieldstone Meadows
Gem Park
Golf View
Hartford Estates
Jackson Square
Jayden Village
Kelly Creek
Kentucky Ridge
La Mirada
La Playa
Larkspur
Lochsa Falls
Locust Grove Place
Mallard Landing
Macaile Meadows
Mill Iron
Paramount
Parkside Creek
Pheasant Pointe
Red Feather
Red Tail
Renaissance Park
Saguaro Canyon
Saguaro Springs
Sherbrooke Hollows
Solterra Place
Soutwick
Sportsman Pointa
Spurwing Greens
Summerfield
Sundance
Thousand Springs
Tiberon Meadows
Tully Cove
Turnberry
Tuscany
Tustin
Vienna Woods
Waterbury Park
Waterson
Weathervane Vill.
Woodbridge
Cau 3224 12/7/16
Community Crime Prevention Events
Bike to School Day
Walk to School Day
Public Safety Academy Public Safety Day National Night Out
National Night Out
•2016: 30 parties with over 4,000 citizens
Public Safety Academy
•Spring 2017: 15th Academy
#selfiewithacop
New Programs
Keys to Safe Driving
•2016: 130 participants
Personal Safety for Women
•2016: 78 participants
Youth Based Programming
Officer visits in Meridian
•2016: 54 visits
Bike and Walk to School Days
•2016: 4 Elementary School events
Meridian Spring Safety Flings
•2016: 3 Middle School events
& Crime Prevention
•Facebook: 6,258 likes
•Twitter: 3,954 followers
•Instagram: 759 followers
•Nextdoor.com: 14,422 members
Social Media
Thank you.
Questions?
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 7C
PROJECT NUMBER:
ITEM TITLE: Community Development Department
Community Development Department: All Things Transportation - Update on Roads,
Transit and Traffic Related Projects
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
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SENT TO
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NOTES
INITIALS
Memo
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Division Manager
RE: Transportation Projects Update, January 2017
January 10, 2017 City Council Workshop Agenda Item
-------------------------------------------------------------------------------------------------------------------------
Below is a summary/update on some of the transportation and roadway projects City Staff
has been involved with recently. This is not an exhaustive list, but rather highlights some of
the more important activities that have recently transpired (or are about to occur) in the
transportation realm. Staff will be at the January 10th workshop to discuss some of these
topics in more detail. Please feel free to contact staff should you have any comments,
concerns, or questions on any of these projects. Newer and/or significant information is in
BOLD .
KEY ACHD PROJECTS:
Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for
construction in 2016-2017 with the Franklin/Black Cat intersection. The project will widen
Franklin to five lanes including curb, gutter and sidewalks. Low-impact storm drain
techniques are being used. As part of the scoping of this project, the City requested
detached sidewalks, a center median, lighting, and reclaimed water. Estimated cost is
$7.5M. Utility work is ongoing. Black Cat Road, south of Franklin Road is closed
through February 10 th for pipe work.
Ustick Corridor: ACHD is working on improving the Ustick corridor and currently has
construction underway at the Ustick/Meridian intersection, and roadway widening projects
for the segments between Locust Grove and Meridian and Meridian to Linder. ACHD has
grouped these three projects together and will be working on them all systematically. Knife
River is the contractor. Work began on September 26th and should be complete in
November 2017. Temporary widening on the north side of Ustick is being completed
as utilities are moved. Crews are working on the new signal at Meridian Road as well.
Irrigation pipe and utility work is on-going.
Pine Ave, Meridian to Locust Grove: This project, to improve Pine between Meridian Road
and Locust Grove, is planned for construction in 2018/19 in the adopted 2017-2021 IFYWP.
The City and MDC want to partner with ACHD to ensure the design and construction of
Pine Avenue is consistent with the communities’ needs. Because Meridian Public Works is
planning to do sewer improvements in Pine, the roadway between Main and E. 6 th will be
re-built. Establishing a Cost Share Agreement with ACHD and a project agreement
between the City and MDC is in process.
E. 3 rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work
Plan, E. 3 rd Street, from Carlton to Fairview, was listed as a project in the Economic
Development Program. This project was split into two phases by ACHD – north (phase 2)
and south (phase 1) of Carlton. In the ACHD 2017-2021 IFYWP, phase 1, between Franklin
and Carlton, is in PD. ACHD is once again accepting applications for their Economic
Development Program. Applications are due to ACHD by March 17 th . Staff would like
to discuss submitting a new application with the Council.
Meridian Road, Cherry to Ustick: Project includes widening Meridian Road to 5 lanes with
curb, gutter, sidewalk and bike lanes. Design is underway. Construction is planned for 2020
in the ACHD adopted IFYWP at a cost of $5.4M.
Linder Road, Franklin to Pine: Project includes the widening of Linder Road to 5 lanes with
curb, gutter, sidewalk and bike lanes. Project includes upgrade of the railroad crossing and
a safe routes to school request; attached sidewalks are being designed. Construction is
planned for 2020 to correspond with the upgraded railroad crossing ITD plans to do that
year. Cost of $2.8M.
Linder Road, Ustick to McMillan: Widen Linder to 5 lanes with curb, gutter, sidewalk and
bike lanes. Construction is planned for 2021 in IFYWP at a cost of $3.88M. Project kick-
off meeting was held on 1/3/17.
Linder Road, Cayuse Creek Drive to Chinden: Widen the remaining portions of Linder to 5
lanes with curb, gutter, sidewalk and bike lanes. Construction is planned for 2020 at a cost
of $1.45M. Project kick-off meeting was held on 11/28/16.
Cherry Lane, Linder to Meridian Road Lighting: Using federal funds, ACHD is working with
Precision to design roadway lighting for approximately one mile of Cherry Lane. The City is
providing a local match. This project is planned for construction in 2017 at a total cost of
$436K.
ACHD COMMUNITY PROGRAM PROJECTS
2017 Construction:
• W. 1 st , Broadway to Pine – Sidewalk on both sides for two blocks near Meridian
Elementary (includes 8” sewer line). On 90-Day Bid List (February). Estimate
$315K.
• W. 4 th , Broadway to Maple – Sidewalk, curb and gutter on east side of street (near
Meridian Elementary). On 90-Day Bid List (January). Estimate $412K.
ITD PROJECTS
SH-55 (Eagle Road): Design work is complete to add an additional northbound and southbound
lane to Eagle Road, between River Valley and I-84. The northbound lane between Franklin and
Fairview is under construction, with the work occurring at night. ITD is also adding right-turn lanes
at the intersections of Franklin Road, Pine Avenue, Fairview Avenue and at the entrances of
Lanark Drive and Presidential Drive. Construction on the northbound improvements should be
complete early in 2017 (weather delays).
US 20/26: On December 19 th , the US 20/26 Task Force met. ITD Board member Julie
DeLorenzo and ITD District 3 Engineer Amy Revis attended to share views on the corridor
and what can and is being done to improve Chinden. A Strategic Initiatives Project to
widen Chinden to 4-lanes between Locust Grove and Eagle is in the ITIP for
construction in 2021. ITD and ACHD are coordinating intersection improvements at
Locust Grove/Chinden as well.
Interstate 84: ITD, with COMPASS assistance, is again applying for federal FASTLANE
funds to help continue improvements to I-84. This funding request is for the Nampa
segment between Karcher Underpass and Franklin Boulevard. The most current funding
request includes replacement and widening of a canal structure at Mason Creek,
replacement and expansion of two bridges that cross over the UPRR and a canal, widening
I-84 to three lanes with an additional auxiliary lane between Franklin and Northside
Boulevards, and improving the two interchanges. This corridor is listed as the number one
priority in the regional long-range transportation plan.
PATHWAYS
Rail with Trail: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with
Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove).
Currently, there is $500,000 in FY18 and FY19 for pathway construction in the Regional
Transportation Improvement Plan (TIP). Jay Gibbons is the project manager and is
working on design of the first, out-of-corridor segment in FY17.
Five Mile Creek Pathway: The City applied for a COMPASS grant to design and
construct a portion of the Five Mile Creek pathway near the wastewater recovery
facility. Parametrix is the consultant working for COMPASS. The project kick-off
meeting will be set up for early 2017. Jay Gibbons is the project manager.
MDC / OTHER PROJECTS
Transit: A public transit service focusing on seniors and persons with disabilities has been
developed. This Lifestyle Service concept, which includes two service zones, was
presented to the Council in July. The Council agreed to help with start-up costs and try the
service for FY17. The service, operated by Harvest Church, began in December 2016.
Parklets: In other cities throughout the US, parklets (on-street parking areas converted to
public seating/use areas) are becoming more and more popular. Some businesses in
downtown Meridian are interested in installing parklets. The Master License Agreement
between the City and ACHD was executed the week of April 25 th allowing parklets.
Idaho Avenue Placemaking: On behalf of some of the business and property owners
on Idaho Avenue, City Staff will be engaging with ACHD to explore potential
activation activities, including art, within the Idaho Avenue right-of-way. This may
extend a block west and/or east of Main and 2 nd Street respectively.
Eagle Road Adaptive Traffic Signals: In 2018, ACHD and ITD plan to upgrade 14 signals
along the Eagle Road corridor, between Overland and Chinden, to adaptive traffic signals.
This is a $490,000 project.
Eagle Road Bike/Ped Project Development: COMPASS has contracted with Keller
Associates to further develop a bicycle and pedestrian plan for the corridor. The boundaries
of the project are Overland and Chinden. Reports for the four highest ranking segments
have been completed.
Meridian Transportation Commission: Tracy Hopkins, the Chair of the Meridian
Transportation Commission will present the Commission’s 2016 Annual Report
during the February 21 st City Council meeting.
ACHD 2017-2021 IFYWP: On Wednesday, October 26 th , the ACHD Commission
approved the 2017-2021 IFYWP. The IFYWP can be found here:
http://achdidaho.org/Departments/PP/5Year.aspx
ACHD 2018-2022 IFYWP: Annually, the City prepares transportation priority lists for the
transportation agencies (ACHD, ITD, COMPASS and VRT) to consider in their
programming and budget processes. The Meridian Transportation Commission (TC) is
tasked with making recommendations to the City Council on priority transportation projects.
On November 23 rd , the Ada County Highway District (ACHD) sent a letter to the City,
requesting priority projects for them to consider in their 2018-2022 Integrated Five-Year
Work Plan (IFYWP.) ACHD is requesting all project requests be submitted no later
than March 17, 2017. During their January meeting, the Meridian TC will discuss moving
projects up, down, onto, or off of the priority lists and have completed their recommendation
to Council during their February 6 th meeting. Staff anticipates sharing the TC’s priorities for
Council consideration during the February 21 st Council meeting.
Functional Street Classifications, Connectivity and Volume Thresholds: During the
workshop, Staff would like to briefly explain the functions street classification system,
connectivity and ACHD’s volume or daily traffic thresholds for the various types of streets.
River ValleyRiver ValleyElementaryElementary
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Print Date: 1/5/2017User: bmcc lure
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 7D
PROJECT NUMBER:
ITEM TITLE: Parks and Recreation Department
Parks and Recreation Department: Park Shelter Pricing Update
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws of the State of
Idaho, that the City Council of the City of Meridian will hold a public hearing at 6:00 p.m. on Tuesday, January 24, 2017,
at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding the 2017 Meridian Parks and Recreation
Department Fee Schedule, including proposed new fees as set forth below. Further information regarding these fees, as
well as the entire Parks & Recreation fee schedule, is available at the Parks & Recreation Department at Meridian City
Hall, 33 East Broadway Avenue, Meridian, Idaho, (208) 888-3579. Any and all interested persons shall be heard at the
public hearing. Written testimony is welcome; written materials should be submitted to the City Clerk no later than 48
hours prior to the public hearing. All testimony and materials presented shall become property of the City of Meridian.
For auditory, visual, or language accommodations, please contact the City Clerk’s Office at (208) 888-4433 at least 48
hours prior to the public hearing.
Picnic Shelter Current Proposed
Kleiner Park Shelter A1 $100-$200 $150
Kleiner Park Shelter A2 $50-$75 $75
Kleiner Park Shelter A3 $50-$75 $50
Kleiner Park Shelter A4 $50-$75 $50
Kleiner Park Shelter B1 $100-$250 $125
Settlers Park Shelter #1 $30-$75 $75
Settlers Park Shelter #2 $30-$45 $60
Settlers Park Shelter #3 $30 $50
Bear Creek Park Shelter $30-$45 $50
Heroes Park Shelter $30-$105 $50
Storey Park Blue Shelter $30-$75 $50
Storey Park Green Shelter $30-$75 $40
Tully Park Large Shelter $60-$105 $75
Tully Park Small Shelter $30 $40
Hillsdale Park Shelter #1 N/A $50
Hillsdale Park Shelter #2 N/A $40
8th Street Park Shelter $30 $40
Centennial Park Shelter $30 $40
Champion Park Shelter $30 $40
Chateau Park Shelter $30 $40
Gordon Harris Park Shelter $30 $40
Renaissance Park Shelter $30 $40
Seasons Park Shelter $30 $40
Reta Huskey Park Shelter N/A $40
Bainbridge (Park Name TBA) Park Shelter N/A $40
DATED this 4th day of January, 2017.
C.JAY COLES, CITY CLERK
PUBLISH on January 13 and January 20
Meridian City Council Meeting
DATE: January 10, 2017
ITEM TITLE: Clerk's Office
ITEM NUMBER:
PROJECT NUMBER:
7E
Clerk's Office: Presentation of Proposed Resolution to Destroy Certain Semi -Permanent
and Temporary Records of the City of Meridian
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 7F
PROJECT NUMBER:
ITEM TITLE: Resolution
1.-1113
Resolution No.: A Resolution of the Mayor and the City Council of the City of Meridian -
Authorizing the City Clerk to Destroy Certain Semi -Permanent and Temporary Records
of the City of Meridian; and Providing an Effective Date.
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
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INITIALS
CITY OF MERIDIAN RESOLUTION NO. / -7� /
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT AND TEMPORARY RECORDS OF THE CITY OF MERIDIAN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(7) to, by resolution, destroy semi-permanent and temporary records, upon the advice of the
City Attorney, and with such disposition to be under the direction and supervision of the City Clerk;
and
WHEREAS, upon the advice of the City Attorney, the City Clerk has identified certain semi-
permanent and temporary records that may be destroyed pursuant to Idaho Code sections 50-907(2)
and (3) because the time period for retention of such records has expired,.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following semi-permanent records of the City of Meridian:
SEMI-PERMANENT RECORDS
DEPARTMENT YEAR(S) DESCRIPTION
CITY ATTORNEY'S OFFICE
Bankruptcy Notices and Case Files
December 31, 2011 and older
Records documenting notification to the City
that certain individuals have filed for
bankruptcy, and used to determine if the
individual owes money to the city and to file
notice or claim with the court. Information
may include: debtor's name, utility accounts
information, prepared repayment plan and
related documentation.
Civil Case Files
December 31, 2006 and older
Pending and closed cases filed by and against
the City, including all pre -litigation,
litigation, appellate documents (complaints,
summons, investigations, reports, attorney
notes, discovery -related records, pleadings,
affidavits, motions, deposition transcripts,
disposition, orders and judgments, exhibits,
appeals, and related records), and bankruptcy
files.
Claim Files
December 31, 2006 and older
Claims for damages filed by and against the
city, including claims caused by city
employees/equipment, including Property
Damage Records, Public Injury Reports, and
related corres ondence.
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK'S OFFICE RECORDS 2016-04
PAGE 1 OF 20
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK’S OFFICE RECORDS 2016-04
PAGE 2 OF 20
Departmental Reports December 31, 2011 and older Reports prepared by the city attorney for the
mayor and city council.
Insurance Policy Records December 31, 2011 Records documenting the terms and
conditions of city insurance policies covering
liability, property, motor vehicle, etc.
Records usually include: policies,
endorsements, rate change notices, agent of
record, and related documents.
Land Use Appeals December 31, 2006 and older Appeals of land use decisions, including staff
reports, pleadings, briefs, and related
documents.
Legal Opinions, Memoranda December 31, 2006 and older Formal and informal opinions and
memoranda rendered by the city attorney for
the mayor, city council, or city departments,
examining legal questions relating to
state/federal law/rules or local
ordinances/policies.
Settlement Records December 31, 1941 and older Settlement agreements and related
documentation from civil cases, claims,
mediation, and arbitration.
CITY CLERK’S OFFICE
Audio/Video Recordings December 31, 2011 and older
Audio and video recordings of City Council,
Commission and Committee Meetings.
Contracts & Agreements to which
the City is a Party
December 31, 1991 and older Agreements with vendors and other parties
for the acquisition, lease, lease-purchase or
sale of equipment, supplies, services or
property, letters of credit, warranty surety
agreements, and easement agreements which
have been approved at a City Council
meeting, approved by the Mayor, or have
been recorded with Ada County.
Correspondence December 31, 2011 and older Records created or received in the course of
administering city policies, procedures or
programs, but these records do not provide
insight into significant policy, procedure or
program discussions or decisions.
Election-General/Regular
(Working Files)
December 31, 2011 and older Includes the following records: polling
places, judges and clerks, challengers and
watchers, voting machines and vote tally
systems, correspondence, and other records
not specifically listed in this schedule.
Permits & Licenses December 31, 2006 and older Records relating to city permits and licenses
issued in the City Clerk’s Office.
COMMISSIONS, COMMITTEES, BOARDS
(Excludes Planning & Zoning and City Council)
Audio Recordings December 31, 2011 and older
Audio recordings of commission, committee,
or board meetings
Minutes
December 31, 2011 and older Summary or verbatim minutes of
commission, committee, or board meetings;
documents and other written or visual
materials presented at meetings (e.g.,
handouts, photos, presentations, etc.)
COMMUNITY DEVELOPMENT
Correspondence December 31, 2011 and older Records created or received in the course of
administering city policies, procedures, or
programs, but these records do not provide
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insight into significant policy, procedure, or
program discussions or decisions, including,
but not limited to: citizen response letters,
change of address notifications including
corner lot change of address, and street name
changes.
Land Development Commercial
and Governments Project Files
December 31, 2006 and older Files or documents created and/or used in the
land development phase of a commercial
project, including but not limited to:
approval letters, soil reports, and drainage
calculations.
Land Development Non-
Commercial and Non-Government
(Residential) Project Files
December 31, 2006 and older Files or documents created or used in the
land development phase of a residential or
commercial subdivision project, including,
but not limited to: approval letters, soil
report, and drainage calculations.
Permits and Inspection Records-All
Land Development (Accela Record
ID’s)
December 31, 2006 and older Files or documents created and/or used in the
land developments phase of all
Governmental, Commercial, or
Residential/Commercial Subdivision
projects with Accela ID’s (LD-DEV, LD-
CLOT, LD-RSUB, LD-CSUB, LD-CAP,
LD-MISC, LD-WSA).
Sub Recipient Agreements and
Supporting Documents
December 31, 2006 and older Documents, including, but not limited to:
agreements, Consolidated Annual
Performance Evaluation Report (CAPER),
sub-recipient agreements, environmental
review records, PSAs (and corresponding
products), sub-recipient reporting documents
(activity reports, draw requests, labor files),
etc.
Sign: Planned Sign Program; No
longer issuing, but still have
existing records
December 31, 2011 and older Documents, including, but not limited to:
approved application, and sign requirements
for a specific project.
Sign: Limited Duration December 31, 2006 and older Documents, including, but not limited to:
application, associated checklist items, and
approved sign design/drawings.
Time Extension December 31, 2011 and older Documents including, but not limited to:
application, staff report, and decision letter.
Zoning Verification Letter December 31, 2006 and older Documents, including, but not limited to:
written requests for zoning analysis of a
specific parcel/property and the responsive
departmental opinion
FINANCE
Accounting Software Records December 31, 2006 and older Transaction records within the Accounting
Software system: including – payroll, vendor
listing, vendor payments, vendor purchase
orders, budget transactions, cash receipts,
and general ledger.
Accounts Payable December 31, 2011 and older Records documenting payment of city bills,
including reports, invoices, check stubs,
purchase orders, payment authorizations.
Accounts Receivable December 31, 2011 and older Records documenting billing and collection
of monies owed to the city by vendors,
citizens, organizations, governments, etc.
Records include: reports, receipts, invoices,
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statements, etc. Information typically
includes: receipt amount, date, invoice
number, name, account number, account
balance, adjustments, etc.
Adjustment Registers
December 31, 2011 and older Records documenting adjustments to
customer water, sewer, garbage or other city-
provided service billings for debits, credits,
refunds, returned checks, and related reasons.
Information usually includes: customer’s
name and address, type of adjustment,
justification, amount changed, authorizing
signatures and other information. (Records
held within the billing software).
Administrative Reports December 31, 2006 and older Reports, statistical studies, and other records
designed and used for budget preparation,
projections, workload and personnel
management, and research and general
reference.
Bank Transaction Records
December 31, 2011 and older Records documenting the status and
transaction activity of city bank accounts,
including account statements.
Billing Directive
December 31, 2011 and older Application completed by owner or property
manager to initiate Third Party billing for
specified utility account. Information
included: owner, property manager, tenant,
move-in date, and service address.
Billing/Payment Registers
December 31, 2011 and older Records documenting transactions on the
water, sewer, garbage or other city-provided
service account of each customer. Useful for
reference to assure accurate customer billings
and posting of payments. Information often
includes: customer’s name, service address,
meter reading, water usage, utility charges,
payments, adjustments and related data.
(records held within the billing software).
Budget Records
December 31, 2006 and older Records used in preparing and adopting the
city budget, including revenue projections,
instructions, department requests,
worksheets, council-approved tentative
budget and notice of budget hearing, adopted
appropriations ordinance and amendments,
and other information.
Cancelled checks
December 31, 2011 and older Bank record of account transactions.
Capital Asset Records – Purchase December 31, 2011 and older Record of purchase, vendor invoice and
related documents.
Capital Asset Records – Disposal December 31, 2011 and older Record of disposal, department request of
disposal.
Cash Receipts December 31, 2011 and older Receipt and supporting documentation
Change Record
December 31, 2011 and older Records documenting routine information
changes to customer accounts, including
name and address. (Records held within the
billing software).
Contracts December 31, 2011 and older Agreements with vendors and other parties
either in hard copies or contained on the
Contract Management Database for the
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acquisition or sale of equipment, supplies,
services or property, also includes insurance
certificates, payment and performance bonds
pertaining to a solicitation or contract that
Purchasing is facilitating.
Correspondence December 31, 2011 and older Records created or received in the course of
administering city policies, procedures or
programs, but these records do not provide
insight into significant policy, procedure or
program discussions or decisions. Including
but not limited to Citizen Response letters,
billing adjustment requests, etc.
Customer File
December 31, 2011 and older General correspondence and forms related to
a specific utility account. This information
would be in addition to that found within the
billing software. Documents in file may
include and are not limited to: general letters,
payment arrangement forms, third party
billing docs, hard copies of customer history
reports, leak adjustment requests, letters
submitted to the City for customers.
Deduction Authorization Records December 31, 2011 and older Records documenting employee
authorization for voluntary payroll
deductions. Records may include: direct
bank deposits, insurance applications,
enrollment cards, deduction authorizations,
approval notices, deduction terminations, and
related records.
Departmental Reports
December 31, 2006 and older Reports documenting the financial condition
and operation of the city, issued on a
monthly, quarterly, annual or other basis,
including quarterly published treasurer’s
report and year-end financial reports.
Reports include information on revenues and
expenditures in relation to the final budget.
Disconnect Notice to City Council
December 31, 2011 and older Notice to City Council to verify that no
customer currently slated for shut off due to
non-payment has requested a hearing with
the Board of Adjustment. Notice includes
number of customers slated for shut off and
the value of the delinquent accounts.
Disconnect Record
December 31, 2011 and older Records documenting a customer’s request
for disconnection of water, sewer, garbage or
other city-provided services. (records held
within the billing software).
Federal & State Tax Records December 31, 2011 and older Records, in addition to those itemized in this
section, used to report the collection,
distribution, deposit, and transmittal of
federal and state income taxes as well as
social security tax. Examples include: the
federal miscellaneous income statement
(1099), employers’ quarterly federal tax
return (941, 941E), tax deposit coupon
(8109), and similar federal and state
completed forms.
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Financial Reports Quarterly
Published
December 31, 2006 and older Reports documenting the financial condition
and operation of the city, Reports include
information on revenues and expenditures in
relation to the final budget.
Financial Reports Year End December 31, 2011 and older Reports and data used to document the
financial condition and operation of the city,
sub ledgers related to, but not including the
final Audit Report.
Garnishment Record December 31, 2011 and older Records documenting requests and court
orders to withhold wages from employee
earnings for garnishments, tax levies, support
payments, and other reasons. Usually
includes original writs of garnishment, orders
to withhold, federal or state tax levies,
recapitulations of amounts withheld, and
related records. Information usually
includes: employee name and social security
number, name of agency ordering
garnishment, amount, name of party to
whom payment is submitted, dates, and
related data.
General Ledgers
December 31, 2006 and older Records documenting the summary of
accounts reflecting the financial position of
the city, showing debit, credit and balance
amounts per account, budget, fund and
department, asset depreciation, and totals for
notes receivable, interest income, amounts
due from other funds, bank loans received,
cash in escrow, deferred loans received, cash,
revenue, accounts receivable, accounts
payable, etc.
Gift and Contribution Records December 31, 2006 and older Records documenting gifts and contributions
to the city.
Grant Records December 31, 2006 and older Records documenting the application,
evaluation, awarding, administration,
reporting and status of grants applied for,
received, awarded or administered by the
city. Records include: applications and
proposals, summaries, objectives, activities,
budgets, exhibits, award notices, progress
reports, contracts, financial reports, and
related correspondence and documentation.
Investment Records December 31, 2011 and older Reports, statements, summaries,
correspondence and other records
documenting and tracking investments made
by the city, including the Local Government
Investment Pool.
Journal Entries December 31, 2011 and older Records including detailed reports and back
up documentation for journal entries
Lease Agreements December 31, 2011 and older Lease agreements for property or equipment.
Meter Readings
December 31, 2011 and older Document the readings of customer water
meters for billing purposes. Information
typically includes: meter reading, date read,
account number, billing code, final reading,
reason for turnoff, meter changes, and related
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data. (records held within the billing
software)
PERSI Records December 31, 2011 and older Records relating to PERSI, including
Employer Remittance Forms, invoices,
correspondence, financial adjustments, etc.
Purchase Orders December 31, 2011 and older Requests and purchase orders for goods or
services purchased by the city. Information
includes: department, delivery location, date,
quantity, description, unit and total price, and
authorizing signatures.
Purchasing Selection
December 31, 2011 and older Records documenting competitive bidding
and purchase of goods, services, and public
works construction, and procurement of
design professionals. Records include:
published notices and solicitations,
specifications, bids, requests for
qualifications, statements of qualifications,
etc.
Registers Year End December 31, 2011 and older Payroll Registers: Registers or records
serving the same function of documenting
the earnings, voluntary and required
deductions, and withholdings of city
employees. Information usually includes
employee name and social security number,
hours worked, rate, overtime, vacation value,
various allowance, gross pay, federal and
state withholding, voluntary deductions, net
pay, and related data.
Renter Addendums
December 31, 2011 and older Supplemental document completed by the
tenant to accept the third party billing for
specified utility account. Information
included: tenants name, service address,
mailing address and phone number.
Sales & Use Tax Forms December 31, 2011 and older Used to report and remit sales tax collected
and due to the state.
Security Deposit Records December 31, 2011 and older Records documenting customer payment of a
security deposit to receive temporary
dumpster services. Information usually
includes date, amount of deposit, customer’s
name, address, and account number, date
account closed, refund date, amount of
deposit applied, and related information.
Shut Off Turn On December 31, 2011 and older Electronic spreadsheet used during shut off
day by water department field staff and
MUBS. Tracks customers that are to be shut
off, payments, and turn-ons as authorized.
Record includes: Customer name, service
address, meter id, time of shut off, time of
payment, time of turn-on, fee waived if
applicable and general notes.
Time Records December 31, 2011 and older Records documenting hours worked, leave
hours accrued, and leave hours taken by city
employees. Information usually includes:
employee name and employee number, hours
worked, type and number of leave hours
taken, total hours, dates and related data.
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Travel Records December 31, 2011 and older Records documenting requests,
authorizations, reimbursements, and other
actions related to employee travel, including
expense reports and receipts, vouchers and
related documents.
Unemployment Reports December 31, 2011 and older Records documenting employee earnings on
a quarterly basis. Used to document costs
and charges in the event of an unemployment
compensation claim. Information includes:
employee name and social security number,
quarterly earnings.
W2s December 31, 2011 and older Annual statements documenting individual
employee earnings and withholdings for state
and federal income taxes and social security
tax, also known as federal tax form W-2.
Information includes: city name and tax
identification number, employee name and
social security number, wages paid, amounts
withheld, and related data.
W4s December 31, 2011 and older Certificates documenting the exemption
status of individual city employees, also
known as W-4 forms. Information includes:
employee name and address, social security
number, designation of exemption status, and
signature.
FIRE
Car Seat Inspections December 31, 2006 and older Car seat inspection forms.
Correspondence December 31, 2011 and older General administrative correspondence,
including records created or received in the
course of administering city
policies/programs, but not related to
significant policy/program discussions or
decisions. Includes customer survey cards.
Meeting Minutes December 31, 2011 and older Final, approved Officer and Command Staff
meeting minutes.
Public Education Programs &
Publications
December 31, 2011 and older Records related to the design and
implementation of educational and other
outreach programs provided to the public by
the department. May include: class
descriptions, instructional materials, course
outlines, class enrollment and attendance
records, reports, speeches, and publications.
Structure Burn Training Records December 31, 2006 and older Records related to structure burns.
HUMAN RESOURCES
Affirmative Action; Equal
Employment Opportunity
Commission Reports
December 31, 2011 and older Records documenting city compliance with
the Civil Rights Act of 1964, the Equal
Employment Opportunity Act of 1972 and
the Americans with Disabilities Act. Records
include: plans, policy statements, reports,
investigations, case files and related
information. Also includes EEO-4 reports
submitted to the Equal Employment
Opportunity Commission (EEOC)
documenting compliance with EEOC
requirements by cities with 15 or more
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employees.
Benefits Continuation December 31, 1941 and older Records documenting notice to employees,
spouses, and dependents informing them of
their rights to continue insurance coverage
after termination or disability or family leave
and whether coverage was elected or
rejected. Continuation may be under
COBRA or another provision. Notice is also
sent to a third party administrator who
administers the extended coverage. Records
may be filed with the Employee Benefits
Records or Employee Personnel Records.
Budget Prep Records December 31, 2006 and older Working documents utilized to build base
budgets and establish yearly budgets;
worksheets, enhancements, amendments, etc.
Committee Records December 31, 2009 and older Agendas and meeting minutes/notes for
special groups convened by HR for specific
purposes such as Benefits, Compensation,
and Wellness.
Correspondence, Administrative December 31, 2011 and older Correspondence created or received in the
course of administering City policies and
programs.
Department Guidelines, Policies,
Procedures, Processes, and Reports
December 31, 2006 and older HR guidelines, including but not limited to,
Salary Administration Guidelines
December 31, 1996 and older City Standard Operating Policy/Procedure
Manual.
December 2011 and older Records documenting and relating to HR
processes, including but not limited to,
recruiting/interviewing processes.
December 31, 2006 and older Policies, reports, and documents regarding
the internal department operations and
procedures (e.g. Turnover, Recruiting
reports, etc.).
December 31, 2006 and older HR reports regarding department
performance or other management
presentations. Includes reports documenting
trends, department or City performance in
key areas as determined.
Employee Benefits December 31, 1941 and older Records relating to city employee benefits
information such as: selection of insurance
plans, retirement, pension, and disability
plans, deferred compensation plans, and
other benefit information. Records may
include but are not limited to: plan selection
and application forms, enrollment records,
contribution and deduction summaries,
personal data records, authorizations,
beneficiary information, notices of disability
payment made, and related documentation.
Employee Medical Records December 31, 1941 and older Document an individual employee’s work-
related medical history. These records are not
personnel records and must be kept in a
separate location from employee personnel
records as required by the Americans with
Disabilities Act. Records may include, but
are not limited to: medical exam records
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(pre-employment, pre-assignment, periodic
or episodic), X-rays, records of significant
health or disability limitations related to job
assignments, documentation or work-related
injuries or illnesses, hearing test records,
hazard exposure records, first- aid incident
records, physician statements, release
consent forms and related correspondence.
Employee Personnel Records December 31, 1941 and older Document of employee’s work history.
Records may include, but are not limited to:
employment applications, notices of
appointment, training and certification
records, records of health limitations, drug
testing, salary schedules, personal actions,
performance evaluations, awards and other
special recognition, letters of
recommendation, investigation information,
disciplinary action, notices of layoff, letters
of resignation, home address and telephone,
emergency notification forms, oaths of
office, grievance and complaint records, and
relate correspondence and documentation.
(See also Employee Benefits Records,
Employee Medical Records, Recruitment and
Selection Records, and Volunteer Records).
Hazard Exposure Records December 31, 1941 and older Emergency response employees exhibiting
signs or symptoms possibly resulting from
exposure to hazardous substances are
required to be provided medical examination
and consultation. Records include:
employee’s name and social security
number; physician’s written opinion,
recommended limitations; results of
examinations and tests; employee medical
complaints related to hazardous substance
exposure; description of employee’s duties as
they relate to exposure; the employee’s
exposure levels or anticipated exposure
levels; description of protective equipment
used; and information from previous medical
examinations of the employee which is not
readily available to physician and other
information.
Insurance Policies/Plans: Employee
Group Health and Life Benefits
December 31, 2006 and older Records documenting plan descriptions and
summaries of city insurance policies and
plans covering employee group health and
life benefits, including annual certification
records.
Personnel Action (PAR) Forms December 31, 1941 and older Completed employee forms submitted to HR
upon initial hire, pay increase or decrease,
change of address, or change of supervisor.
Presentations December 31, 2011 and older Formal departmental presentations to
Council, other formal bodies.
Special Projects December 31, 2006 and older Documents related to special, one-time
projects to include, but not limited to,
Employee Satisfaction Survey, Policy
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Review/Revision, Salary Structure Review.
Surveys December 31, 2006 and older HR and other initiated internal surveys,
survey results (e.g. Salary Surveys,
Employee Satisfactions Surveys, Best Place
to Work. Etc.).
Training Programs/HR December 31, 2011 and older Records related to the design and
implementation of training programs
provided to employees by the City.
Documents may include course descriptions,
instructor certifications, instructional
materials, course outlines, class enrollment
and attendance records, tests, test results, and
related records.
Training/Travel Records December 31, 2011 and older Records documenting attendance and
presentation by HR employees at
conventions, conferences, seminars,
workshops, and similar training events.
Includes training/travel requests, training
materials, reports and related
correspondence.
INFORMATION TECHNOLOGY
Correspondence December 31, 2011 and older Records created or received in the course of
administering city policies, procedures or
programs, but these records do not provide
insight into significant policy, procedure or
program discussions or decisions.
Case Management Notes December 31, 2006 and older All cases opened in Case Management.
Department Policies and Reports December 31, 2011 and older Policies, reports, and documents regarding
internal department operations and procedures,
e.g. computer usage policy, password policy,
service level goals, training materials,
evaluations of materials.
Outlook E-mail Messages –
General City Staff
December 31, 2011 and older All e-mail messages, sent or received by City
staff using Outlook software, that are stored
in Outlook or the City’s e-mail archiving
system. (E-mail messages may be preserved
elsewhere in digital or paper format for
longer periods of time as the subject matter
of such messages may require).
MAYOR’S OFFICE
Agendas & Minutes December 31, 2006 and older Agendas and minutes of Director Meetings,
Operational Meetings, Mayor’s Youth
Advisory Council Meetings.
Applications December 31, 2006 and older Forms and materials submitted with
application for positions or awards
administered by Mayor’s Office, including
applications for scholarships, Promise
partners, Mayor’s Youth Advisory Council,
volunteer positons, City commissions, and
City committees or task forces.
Correspondence December 31, 2011 and older Correspondence created or received in the
course of administering city
policies/programs, but these records do not
provide insight into significant
policy/program discussion or decisions. May
include citizen response letters, letters to
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homeowner associations and businesses.
Proclamations December 31, 2011 and older Outside group-initiated proclamations.
Publications December 31, 2006 and older Informational or promotional publications of
the Mayor’s office, including newsletters,
flyers, marketing materials, brochures,
program materials.
PARKS AND RECREATION
Agendas & Minutes December 31, 2006 and older Agendas and minutes of weekly and monthly
MPR staff meetings.
Budget Preparation Records December 31, 2006 and older Working documents utilized to build base
budgets and establish yearly budgets,
including but not limited to enhancements,
amendments, carry forward support, FTE
anticipation, vehicle replacement, and quotes
for service/maintenance.
Correspondence December 31, 2011 and older Records created or received in the course of
administering city policies, procedures or
programs, but these records do not provide
insight into significant policy, procedure or
program discussions or decisions. Including
but not limited to citizen response letters.
Internal Department Time Logs and
Reports
December 31, 2011 and older Completed logs of employees’ time, tasks,
and location; reports and analysis of related
data.
Marketing Materials December 31, 2006 and older Informational or promotional publications of
the Parks & Recreation Department,
including flyers, brochures, program
materials, Facilities Tour/Park
Ambassador/other program booklets,
PowerPoint and Prezi presentations, z-cards,
and videos.
Surveys
December 31, 2006 and older Internal and external outreach surveys and
results, presentations, neighborhood meeting
minutes, correspondence, and summary
reports to solicit citizen input on parks and
recreation, customer service, and process
improvement. Records of public input,
including survey results, neighborhood
meeting minutes, correspondence, etc.
POLICE
Activity Reports December 31, 2011 and older Daily, weekly, monthly or other reports
documenting the activities of employees,
including: type of activity, employees
involved, time spent on activity, work
completed, equipment used, etc.
Animal Control Records** December 31, 2011 and older Records regarding services provided under
professional services agreement for animal
control services.
Crime Reports (DRs) for
Other Crimes
December 31, 2011 and older Reports documenting a criminal offense and
actions taken, including charges or arrests.
Record typically includes location of
occurrence, date and time, handling officer,
involved parties (suspects, victims,
witnesses, reporting parties, etc.) and their
personal information, summary of events and
supportive documents (e.g., probable cause
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statements, witness statements, tow slips,
administrative license suspension forms,
intoxilyzer slips, field sobriety tests forms,
runaway forms, release of custody forms
(juveniles), criminal background information
(!LETS/Triple III, Ada LE Lookup, ISTARS,
JDOC),
documents provided by citizens and victims,
citations, property invoices, release of
property forms, Leads Online printouts,
shoplifting reports from store security
officers, etc.).
Digital Media - Type2 December 31, 2011 and older Digital media attached to a crime report for a
felony other than a major crime. Includes
video, audio, or other digital content created
by a law enforcement officer in the course of
an investigation or response and attached to a
crime report for a crime other than murder,
involuntary manslaughter, rape, sexual abuse
of a child, or terrorism.
Firearm Disposal Records December 31, 2011 and older These files contain records of firearms that
have been disposed of through sale, trade or
destruction. They include manufacturer's
name, serial number, model, caliber, disposal
method, disposal date, name of business
purchasing the firearm, and bid.
Impounded and Abandoned
Vehicle Records (impound forms)*
December 31, 2011 and older Forms documenting vehicles impounded by
police due to accidents, abandonments,
recovered as stolen, used in commission of a
crime, etc. Documents may include
notifications, information cards or sheets,
receipts, etc. Information typically includes
make, model, year, color, vin identification
number, tag number, condition and
contents of vehicle, tow company used,
release conditions, name and address of
individual to whom the vehicle was released,
Indemnity Bonds December 31, 2011 and older Copies of insurance bonds issued to
indemnify the police department against
claims of wrongful actions in civil seizure
cases.
Internal Affairs Files December 31, 1941 and older Records documenting department's
investigation of an officer's role in an
incident for the purpose of evaluating
compliance with department policy and
professional standards. Records typically
include investigative materials (video and
audio recordings, written statements,
narratives, analysis) and recommended
disciplinary actions, if any.
Polygraph Records December 31, 2011 and older Records documenting polygraph tests given
to criminal suspects, for internal
investigations, and other purposes. Includes
pre-examination records, questions,
statements of consent, analysis reports,
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results charts, conclusions, interviewee
statements, and related information.
Property and Evidence Control and
Disposition Records**
December 31, 2011 and older Records used to track property and evidence
in department's possession. Documents,
receipts, storage, and disposition of personal
property and physical evidence. May include
evidence photographs, receipt forms,
evidence logs (showing chain of possession
of evidence), property reports, destruction
lists, property consignment sheets, seized
firearm logs, homicide evidence inventories,
etc. Information usually includes case
number, tag number, date and time, property
or evidence description, storage location,
release date, etc.
Traffic Collision Reports December 31, 2011 and older Documents of traffic collisions investigated
by the police department. These reports
typically include complete information on all
cars and drivers involved in the accident,
location of occurrence, damage, cause of
accident, date and time, accident diagram,
description and weather conditions.
Training Materials December 31, 2011 and older Records related to training programs
provided to MPD personnel by presenters
including City employees, contractors, or
other presenters. May include course
descriptions, instructor certifications,
instructional materials, course outlines and
handouts, and attendance records.
PUBLIC WORKS
Activity Reports December 31, 2011 and older Daily, weekly, monthly or other reports
documenting the activities of Public Works
Department employees, including: type of
activity, employees involved, time spent on
activity, work completed, equipment and fuel
used, reports, logs, log sheets, and related
records.
Ada County Highway District
Permits
December 31, 2011 and older Permits issued by Ada County Highway
District (ACHD) to dig in public utility
easement.
Area of Impact Records December 31, 2006 and older Records related to analysis of expansion of
Public Works services into the Area of
Impact such as those for Kuna, Kuna
Treatment Plant, Meridian Heights Water
and Sewer District, South Meridian Planning.
Budget Preparation Records December 31, 2006 and older Work documents utilized to build base
budgets and establish yearly budgets,
including vehicle replacement worksheets,
enhancements, amendments and carry
forward support.
Committee Records December 31, 2011 and older Agendas and meeting minutes for special
groups convened by Public Works such as
City Services Focus Group, Construction
Best Management Practices Sub-Committee,
Energy.
Confined Space Entry Permit December 31, 2011 and older A written authorization prepared prior to
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employee entry into a Permit Required
Confined Space. The Department’s permit
contains specific entry space, purpose and
time conditions under which the entrance
will operate.
Correspondence, Administrative December 31, 2011 and older Correspondence created or received in the
course of administering City policies,
procedures, or programs.
Departmental Reports December 31, 2006 and older Department reports, performance
management presentations.
Environmental Awards Records December 31, 2011 and older Awards presented to citizens and businesses
in recognition of environmental contributions
to the community. This includes but is not
limited to award nominations, certificates,
photographs, and lists of recipients.
Events, Public Works December 31, 2011 and older Records related to planning Public Works
internal and external events.
Leak Letters December 31, 2011 and older Letters that were mailed to customer
informing customer of a possible leak are
attached to the service order for leak check.
Meeting Minutes December 31, 2011 and older Internal meeting agendas, minutes, sign-in
sheets.
National Pollutant Discharge
Elimination System (NPDES)
Construction General Permit and
Storm Water Pollution Prevention
Plans (SWPPP)
December 31, 2011 and older All records and information resulting from
the National Pollutant Discharge Elimination
System (NPDES) Construction General
Permit including, but not limited to copy of
completed and signed Storm Water Pollution
Protection Plans (SWPPPs) and SWPPP
inspection reports.
Presentations December 31, 2006 and older Departmental presentations.
Rate/Fee Records December 31, 2006 and older Records related to establishing utility rates
and fees, including calculations, research and
recommendations.
Service Orders December 31, 2011 and older Records including requests from customer,
Utility Billing, or Water Division to perform
work or get a read at an address as well as
historical logs showing service order
number.
Sewer Maintenance and Repair
Records
December 31, 2011 and older Records documenting the maintenance and
repair of City sewers. May include
summaries, reports, and similar records
usually compiled from daily work records on
a monthly or quarterly basis. Information
often includes location, narrative of work
completed, amount and type of material
used, personnel completing work, dates of
activities, authorization, and related
information.
Sewer Television/Videoscan
Inspection Records
December 31, 2006 and older Reports documenting television inspections
used to locate problems and defects in sewer
lines. Often consists of periodic inspections
of existing lines, final inspections of newly
constructed lines, and inspections at the end
of warranty periods. Records usually contain
videotapes and written reports. Information
typically includes: date, type of inspection,
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK’S OFFICE RECORDS 2016-04
PAGE 16 OF 20
conditions found, repairs needed, distances
from manholes, and related information.
Special Projects December 31, 2006 and older Documents related to special or one-time
projects to include, but not limited to:
Strategic Plans, Inventory Management,
Project Information, Rail with Trail,
Subdivisions, and Accreditation.
Studies December 31, 2006 and older Studies related to Public Works as provided
by consultants.
Surveys December 31, 2011 and older Public Works initiated internal and external
surveys and survey results.
Training December 31, 2011 and older Records documenting attendance and
presentation by City employees at
conventions, conferences, seminars,
workshops, and similar training events.
Includes training requests, training and
Continuing Education Unit (CEU) tracking
reports, and related correspondence.
Section 2. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following temporary records of the City of Meridian:
TEMPORARY RECORDS
DEPARTMENT YEAR(S) DESCRIPTION
CITY CLERK’S OFFICE
Election-General/Regular
(Working Files)
December 31, 2014 and older Election ballots, including voted ballots,
unused ballots, spoiled ballots, ballot stubs,
absentee voting, and duplicate poll books.
Public Records Requests
December 31, 2015 and older All PRR files including electronic tracking
spreadsheet, requests and responses
COMMUNITY DEVELOPMENT
Committee/Ad Hoc Team Records December 31, 2014 and older Agendas and meeting minutes/notes for
special groups convened by Community
Development for specific purposes such as
understanding operational gaps, Code issues,
and process delays.
Department Guidelines, Policies,
Procedures, Processes and Reports
December 31, 2014 and older Departmental records created or received in
the course of administering departmental
policies, procedures, or programs, but these
records do not provide insight into
significant policy, procedure, program,
discussions, or decisions. Including, but not
limited to: citizen response letters.
FINANCE
Special Projects/Initiatives December 31, 2014 and older Documents related to special or non-
confidential one-time projects.
FIRE
Narcotics Inventory & Usage December 31, 2013 and older Narcotic inventory and usage – hard copy,
narcotics distributed to the engine
companies.
Public Record Requests December 31, 2014 and older Public records requests and responses.
Ride-Along Forms December 31, 2014 and older Signed waivers for persons requesting a ride-
along with the department. Ride Along
tracking records.
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK’S OFFICE RECORDS 2016-04
PAGE 17 OF 20
HUMAN RESOURCES
Collective Bargaining December 31, 2013 and older Records documenting negotiations between
the city and employee representatives,
including contracts, reports, negotiation
notes, letters of agreement, arbitration
findings, cost analyses, minutes, tape
recordings, etc.
Employment Verification
(I-9) of Job Applicants
December 31, 2013 and older Document to the U.S. Immigration and
Naturalization Service that an applicant or
employee is eligible to work in the U.S.
Information includes: employee information
and verification data such as citizenship or
alien status and signature, employer review
and verification data such as documents,
which establish identity and eligibility, and
employer’s signature certifying that
documents were checked. This category
includes forms completed for all new hires,
as superseded or previous forms completed
on rehires.
Kinds and Levels Chart December 31, 2013 and older Records documenting the description,
classification and compensation of city jobs
and positions. Usually includes details of
duties and responsibilities of each position
time percentage breakdowns of tasks, skills
and abilities needed for each position, and
related records documenting the
development, modification or redefinition of
each job or position.
Leave Applications December 31, 2013 and older Applications or requests submitted by city
employees for compensatory, family and
medical leave, long term leave, and other
leave time. Information usually includes:
employee name, department, date, leave
dates requested, type of leave requested, and
related data. These are not kept by Finance.
Position Descriptions December 31, 2013 and older Records documenting the description,
classification and compensation of city jobs
and positions. Usually includes details of
duties and responsibilities of each position
time percentage breakdowns of tasks, skills
and abilities needed for each position, and
related records documenting the
development, modification or redefinition of
each job or position.
Recruitment and Selection Records
for Applicants who are Hired; Not
Hired
December 31, 2014 and older Documents regarding the recruitment and
selection of city employees and contracted
service providers such as attorneys, auditors,
consultants, etc. Records may include, but
are not limited to: job announcements and
descriptions, applicant lists, applications and
resumes, position advertisement records,
civil service and other examination records,
interview questions, interviews and
application scoring notes, applicant
background investigation information,
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK’S OFFICE RECORDS 2016-04
PAGE 18 OF 20
polygraph test results, letters of reference,
civil service records, staffing requisition
forms, certification of eligibles, recruitment
file (job announcement, position description,
documentation relating to the announcement
and test, and test items and rating level(s),
and related correspondence and
documentation.
Payroll Unemployment Claims December 31, 2013 and older Records documenting claims submitted by
former city employees for unemployment
compensation. Usually includes: claims,
notices, reports, and related records. May
also include records generated by the appeal
of claim determinations. These are received
by HR and kept in HR.
INFORMATION TECHNOLOGY
Information Steering Committee December 31, 2014 and older Minutes kept of monthly MIS Committee
meetings.
MAYOR’S OFFICE
Videos December 31, 2014 and older Videos prepared weekly for informational or
promotional purposes, e.g., City Council
meetings, This Week in Meridian.
PARKS AND RECREATION
City Hall Volunteer Program
Records
December 31, 2014 and older Records documenting the activities and
administration of volunteer programs in city
hall and records documenting work
performed for the City by citizens without
compensation for their services. May
include volunteer applications forms,
volunteer and emergency contact
information, agreements, applications, skills
test results, training documentation, task
assignments, monitoring records, volunteer
hour statistics, volunteer program publicity
records, insurance information, inactive
volunteer files, and related records.
Facility Permits
December 31, 2014 and older
including but not limited to,
Alcohol Permits: 2006-2014;
Amplified Sound Permits: 2008-
2011, 2014; Park Use
Application Facility Reservation
Application & Materials: 2006-
2008; Short-Term Concessions
Permits: 2007-2011
Completed Park Alcohol and Amplified
Sound Permits related to individual’s or
organization’s park picnic shelter
reservation.
Facility Reservation Application
and Materials
December 31, 2014 and older Completed forms and related materials
collected from individuals or businesses
registering for a recreation class, team, or
event and other required documentation,
such as proof of insurance.
Financial Aid Applications December 31, 2014 and older Completed application forms and materials
submitted to request financial assistance for
children’s class or program (e.g., Care
Enough to Share).
Incident or Accident Reports December 31, 2014 and older Citizen reports of incidents, injuries, or
accidents incurred during or related to a
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK’S OFFICE RECORDS 2016-04
PAGE 19 OF 20
department-sponsored or department-
provided class, camp, program, reservation,
or activity.
Indemnity Forms, Medical Release
Forms, Waivers
December 31, 2014 and older Signed waiver/indemnity agreement related
to individual’s or organization’s participation
in department-sponsored or department-
provided class, camp, program, reservation,
activity, transportation, or travel.
Recreation Activity Sign In/Sign
Out Sheets
December 31, 2014 and older
including, but not limited to,
Child Pick-Up Forms: 2004-
2008, 2011-2014; Camp Sign
In/Sign Out Forms: 2004-2008,
2011-2014
Log sheets completed by parents to signify
that minor has been dropped off or picked up
from a department-sponsored or department-
provided class, camp, program, or activity.
And, log sheets completed by participant
confirming they have attended a class or
activity.
Sports Schedules and Scores December 31, 2014 and older Record of games played and final scores.
Team Rosters
December 31, 2014 and older
including, but not limited to,
Sports Rosters & Registrations:
2010-2014
Record of all individuals registered for a
sports team.
POLICE
Crime Analysis Statistics December 31, 2013 and older Records documenting police efforts to
anticipate, prevent, or monitor criminal
activity. May include statistical summaries
of crime patterns, modes of operation,
analysis of particular crimes, criminal
profiles, forecasts, movements of known
offenders, etc.
Field Interview Reports (FI cards) December 31, 2013 and older Informational document written by police
officers relating to individuals, events, or
vehicles for which the officer does not have
probable cause for enforcement. Typically
includes name and current address of person
contacted, physical description of person or
vehicle, officer's name, location of contact,
date and time, reason for contact, etc.
Informant Case Files December 31, 2013 and older Records documenting information about
informants used by department personnel.
Records typically include reports,
correspondence, payment records, fingerprint
cards, signature cards, letters of
understanding on informants' activities and
related records.
Intoxilyzer 5000en and LifeLoc
Instrument Certificate
December 31, 2013 and older Factory and State of Idaho certificates for
instrument.
Intoxilyzer 5000en Log and
LifeLoc Performance Verification
Log
December 31, 2013 and older Logging of each person that takes the
breathalyzer test and verification testing.
May include suspect name, date, time,
results, operator name, calibration check
results, simulated temperature in range,
comments, etc.
Radar Equipment, Certifications,
and Maintenance Records
December 31, 2013 and older Records documenting the calibration and
maintenance of radar equipment that may be
useful in documenting the accuracy of the
readings. Often includes original factory
certification of calibration. Information
Section 3. That the City Clerk is authorized to take all necessary steps to destroy the records
as provided by this Resolution.
Section 4. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
2017.
ADOPTED by the City Council of the City of Meridian, Idaho, this %0 day of January,
APPROVED by the Mayor of the City of Meridian, Idaho, this 16 day of January, 2017.
ATTEST:
By:
C. ay C s, City Clerk
APPROVED:
Mayor &Y
de Weerd
11�
o�P��o nuc�sl,r l
o
9
GVIa�-IVPJIO
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK'S OFFICE RECORDS 2016-04
PAGE 20 OF 20
relating to maintenance and repair may
include a description of the work completed,
parts used, date of service, equipment
number, make, model, etc.
Written Warnings
December 31, 2014 and older
Written notice provided by MPD officer to
member of the public to bring attention to a
potential or actual violation.
PUBLIC WORKS
Backflow Tests
December 31, 2013 and older
Backflow assemblies test report.
Customer Complaints
December 31, 2013 and older
Complaint letters, notes on phone calls and
in person complaints from
customers/citizens.
Daily Chlorine Residuals
December 31, 2013 and older
Field notes from Chlorine residuals taken
from various sample ports in the City water
system.
Preventative Maintenance Work
December 31, 2013 and older
Preventative maintenance schedules, work
Plans
orders.
Section 3. That the City Clerk is authorized to take all necessary steps to destroy the records
as provided by this Resolution.
Section 4. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
2017.
ADOPTED by the City Council of the City of Meridian, Idaho, this %0 day of January,
APPROVED by the Mayor of the City of Meridian, Idaho, this 16 day of January, 2017.
ATTEST:
By:
C. ay C s, City Clerk
APPROVED:
Mayor &Y
de Weerd
11�
o�P��o nuc�sl,r l
o
9
GVIa�-IVPJIO
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK'S OFFICE RECORDS 2016-04
PAGE 20 OF 20
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER:
PROJECT NUMBER: H-2016-0114
ITEM TITLE: 1-7- i70 Citadel Storage at Ten Mile
r Inance No.: An r Inance - - - Utacleorage at I en Mile) or
Annexation and Rezone of a Parcel of Land Located in the NE'/4 of the SE'/4 of Section
34, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, as Described
in Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County,
Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as
Requested by the City of Meridian; Establishing and Determining the Land Use Zoning
Classification of Said Lands from RUT to I -L (Light Industrial District) in the Meridian City
Code; Providing that Copies of this Ordinance Shall be Filed with the Ada County
AccPccnr thr- Artn (-ni inty RPrnrriPr nnri the Irinhn Ctntp Tnx ('nmmiccinn nc Pi-ni iirPri
MEETING NOTES
Ci✓ APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-003459
BOISE IDAHO Pgs=5 LISA BATT 01/12/2017 10:35 AM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN ORDINANCE NO. 1-7— l /
BY THE CITY COUNCIL: BIRD, BORTON, CAVE'NER,
MILAM, PALMER, LITTLE ROBERTS
AN ORDINANCE (H-2016-0114) FOR ANNEXATION AND REZONE OF A PARCEL
OF LAND LOCATED IN THE NE 1/4 OF THE SE I/4 OF SECTION 34, TOWNSHIP 4 NORTH,
RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN
ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED
IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE
LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN;
ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF
SAID LANDS FROM RUT TO I -L (LIGHT INDUSTRIAL DISTRICT) IN THE MERIDIAN
CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED
WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE
IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A
SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING
RULES; AND PROVIDING AN EFFECTIVE DATE,
BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY
OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" are within the corporate limits of the City ofMeridian,
Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the
owner of said property, to -wit : Donald G. Hart.
SECTION 2. That the above-described real property is hereby annexed and re -zoned from
RUT to I -L (Light Industrial District), in the Meridian City Code,
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian to annex and zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said
property.
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance.
ANNEXATION — CITADEL STORAGE AT TEN MILE (H 2016-0114) Page I of 3
SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State
of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in
full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force
and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
/0 day of S C4,0Q±X , 2017.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
10 day of an/VGh
ATTEST:
C,
C.JAY C LES, CITY CLERK
MAYORY de WEERD
o 1.Tunnactsr
L�G�
City of
XDIAN_
IRAtIP
SEAL yvW
ANNEXATION — CITADEL STORAGE AT TEN MILE (H 2016-0114) Page 2 of 3
STATE OF IDAHO, )
ss:
County of Ada )
On this � eday of , 2017, before me, the undersigned, a Notary Public
in and for said State, personally appeared TAMMY de WEERD and C,JAY COLES, known to me
to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the
within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
(SEAL).�'�• ENL' •�'•.
r V, ` •
r `
;•
�Mfljym L)m,'
NOTARY PUBLIC F R IDA O
RESIDING AT:J
MY COMMISSION EXPIRES:
ANNEXATION -- CITADEL STORAGE AT TEN MILE (H 2016-0114) Page 3 of 3
EXHIBIT A
Legal Description and Exhibit Map
AbAk
5awtooth Land 5urveying, LLC
!-al as y q G C 2030 S, Washmgtan Ave., tmmCtt, ID 83617
September 8, 2016
Citadel 4 Annexation Legal
13ASIS OF BEARINGS for this description is South 0°53'14" West, between the brass Gap
marking the E1/4 corner of Section 34, and the brass cap marling the southeast corner of
Section 34, both in T. 4 N., R. 1 W., g.M., Ada County, Idaho.
A parcel of land located in the NE -1/4 of the SE1/4 of Section 34, T. 4 N., R.1 W., 3.M., Ada
County, Idaho, more particularly described as follows;
BEGINNING at a found brass cap marking the E1/4 of Section 34;
Thence South 0153'14" West, coincident with the easterly boundary of said NE114 of the
SE1/4 of Section 34, a distance of 328.00 feet, from which a 1/2" rebar PLS 972 witness
corner bears North 891114'46" West, 44.93 feet;
Thence North 89114'46" West, parallel with the northerly boundary of said NEI/4 of the SE1/4
of Section 34, a distance of 1323.33 feet to the westerly boundary of said NE1/4 of the SE1/4
of Section 34;
Thence North 01148'55" East, coincident with said westerly boundary of the NEI/4 of the SE114
of Section 34, a distance of 328.00 feet, to a 518" rebar PLS 4998 marking the northwest
comer of said NE114 of the SE114 of Section 34;
Thence South 89114'46" East, coincident with the northerly boundary of said NE114 of the
SE114 of Section 34, a distance of 132$.74 feet to the POINT OF BEGINNING.
The above described parcel contains 9.97 acres more or less.
P:1201 611 61 98 -CMG TEN MILE'rOPO%urvey\DrawingslDescriplions11619&CITADEL 4 ANNEXATION.docx
Page 11
Citadel 4 Self Storage at Ten Mile — AZ
Exhibit Map EXHIBIT B
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Citadel 4 Self Storage at Ten Mile — AZ
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: $B
PROJECT NUMBER: H-2016-0075
1.7- i70�0
ITEM TITLE: Maddyn Village Subdivision
Urclinance o.: An Urclinance - - - MaCIdyn village u Ivlslon or
Annexation and Rezone of a Portion of Lots 1 and 2, Block 1 of Strasser Farms
Subdivision as Filed in Book 59 of Plats at Page 5,761 Records of Ada County, Idaho
Located in Government Lot 1, Section 1, Township 3 North, Range 1 West, Boise
Meridian, Ada County, Idaho, as Described in Attachment "A" and Annexing Certain
Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to
the Corporate Limits of the City of Meridian as Requested by the City of Meridian;
Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT
to R R Wprih im nt-ncity RP -dr p-nfinl) If, R7 Arn-0 rinrl P-1 r, [NAP -Hit lm Hinh np-ncity
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2017-003460
BOISE IDAHO Pgs=6 LISA BATT 01/12/2017 10:35 AM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN ORDINANCE NO. � 7 i7
BY THE CITY COUNCIL: BIRD, BORTON; C.A.VENER,
MILAM, PALMER, LITTLE ROBERTS
AN ORDINANCE (H-2016-0075 — MADDYN VILLAGE SUBDIVISION) FOR
ANNEXATION AND REZONE OF A PORTION OF LOTS 1 AND 2, BLOCK 1 OF
STRASSER FARMS SUBDIVISION AS FILED IN BOOK 59 OF PLATS AT PAGE 5,761
RECORDS OF ADA COUNTY, IDAHO LOCATED IN GOVERNMENT LOT 11 SECTION 1,
TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS
DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND
TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND
CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS
REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE
LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO R-8 (MEDIUM
DENSITY RESIDENTIAL)(6.87 ACRES) AND R-15 (MEDIUM HIGH DENSITY
RESIDENTIAL)(3.53 ACRES) DISTRICTS IN THE MERIDIAN CITY CODE; PROVIDING
THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY
ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX
COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE
ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND'THE CITY COUNCIL OF THE CITY
OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian,
Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the
owner of said property, to -wit: Kyle Enzler.
SECTION 2. That the above-described real property is hereby annexed and re -zoned from
RUT to R-8 (Medium Density Residential) and R-15 (Medium High Density Residential) Districts, in
the Meridian City Code.
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian to annex and zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said
property.
ANNEXATION — MADDYN VH.T,AGE SUBDIVISION- H 2016-0075 Page I of 3
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance.
SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State
of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in
full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force
and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
10 day of �}C�JUCFxt'X , 2K. 2017
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of S 0U , 2p6. X17
ATTEST:
CJAY COUPS, CITY CLERK
l
AY de WEERD
�0'of Un n u��,s�
D�
CRY Of
a�E�7
S�IJTAJ.-�In Ali 0 �
t
r rfi SEAL vF
F.R. r!M1'6vaFA5�0
ANNEXATION — MADDYN VILLAGE SUBDIVISION - H 2016-0075 Page 2 of 3
STATE OF IDAHO, )
ss:
County of Ada )
On this ! 6 day of , 20 a,, before me, the undersigned, a Notary Public
in and for said State, personally appeard Tammy de Weerd and C.Jay Coles, known to me to be
the Mayor. and City Cleric, respectively, of the City of Meridian, Idaho, and who executed the
within instrument, and acknowledged to nae that the City of Meridian. executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written,
NOTARY PUBLIC FOk IDAHO
RESIDING AT: `��f t &" i aNy
MY COMMISSION EXPIRES:
ANNEXATION — MADDYN VILLAGE SUBDIVISION - H 2016-0075 Page 3 of 3
Legal Description & El xhibit Map for Annexation Boundary
August 1. 201G
DESCRIPTION FOR
MADDYN VILLAGE SUBDIVISION
R•15 ZONE
A portion of Lots 1 and 2, Block 1 of Strasser Farms Subdivision as Is filed In Book 59 of
Plats at Page 5,761 records of Ada County, Idaho located in Government Lot 1. Section 1,
T.3N., RAW., B.M., Meridian, Ada County, Idaho more particularly described as foilrnvs:
Commencing at the NE corner of said Section 1 from which the E114 comer of said
Secifon 1 bears South 00.17'24" West, 2,856.38 feet;
Thence along the East boundary line of said Section 1 South 00°17'24' West 426.49
feet;
Thence leaving said East boundary line North 89°19'19' West, 40.00 feet to the NE
corner of sold Lot 1, said point being the REAL POINT OF BEGINNING;
Thence along the East boundary line of said Lots 1 and 2 South 00'17'24" Wost, 508.97
feet to the SE comer of said Lot 2;
Thence along the South boundary fine of said Lot 2 North 89°19'53" West, 375.89 feet;
Thence leaving Said South boundary line North 00°35'19" East, 104.83 feet;
Thence South 89°63144" East, 57.80 feet;
Thence North 3014331" East, 48.13 feet;
Thence North 00°06'16" East, 36.13 feet;
Thence North 58'50'OT' West, 143.81 feet;
Thence North 30°35137" East, 36.62 feel;
Thence South 89°58'51" East, 192.50 feet;
Thence North 23°35151" East, 45.20 feet;
Thence North 00"01'09" East, 59.50 feet;
Thence North 66°24'09" West, 94.32 feet;
Thence Saubh 69°45'02" West, 22.03 feet;
Thence North 00°4937" East, 79.39 feet to a point on the North boundary line of said Lot
1;
Paye 1 of 2
Thence along said North boundary line South 89`Wif?' Eayt, 296,24 (*et to The REAL
POINT OF BEGINNING. Conlarning 3.63 acres, mote or less.
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Maddyn Village Subdivision — H-201.6-0075
EXHrBIT A
August 1, 2016
DESCRIPTION FOR
MADDYN VILLAGE SUBDIVISION
R-8 ZONE
A portion of Lots 1 and 2, Stock 1 of Stressor Forms Subdivision as is filed in Hook 59 of
Plats at Page 5,761 records of Ada County, Idaho located In Government Lot 1. Sectlon 1,
T,3N., RAW., B.M., Meridian, Ada County, Idaho more particularly described as follows.
Commenting at the NE Comer of said Section 1 from which the E114 corner of said
Section 1 South 00°17'24 West, 2,658.38 feel;
Thence along the East boundary tine of said Section 1 South 00°17'24' West 426.49
feel;
Thence leaving sold East boundary line North 89°19'19' West, 40,00 feet io the N£
comer of said Lot 1;
Thence along the North boundary line said Lot 1 North 89'19'19' West, 296.24 feet to
the REAL POINT OF BEGINNING;
Thence leaving said North boundary line South 00°40'37" West, 79.39 feet;
Thence North 89°45'02" East, 22,03 feet;
Thence South 66'24'09" East, 94.32 feet;
Thence South 00'01'09" West, 59.50 feet;
Thence South 23'35'51" West, 45.20 feet;
Thence North 88°58'51" West, 192.60 feet;
Thence South 30°35'37" West, 36,62 feet;
Thence South 56°50'07" East, 143.81 feet',
Thence South 00106116" West, 36.13 feet;
Thence South 30143'31" West, 4!3.13 feet;
Thence North 89'53'44" West, 57.80 feet;
Thence South 00135119" West, 104.83 feet to a point on the South boundary line of sold
Lot 2;
Thence along sold South boundary line North 89'19'53" West, 517.63 feet to the SW
corner of said Lot 2;
Pagel of 2
Thence along said West boundary line of said Lots 2 and t North 00'17'24" East, 507,11
feel to the NW comer of said Lot 1;
Thence along said North boundary line of said Lot t South 89'19'19" East, 597,28 feet
to the REAL POINT OP BEGINNING. Containing 6.87 acres, more orless.
Sp9G
7729
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QRS t3.O1
Maddyn Village Subdivision — H-2016-0075
EXHIBIT B
STRASSER FARMS SUBDIVISION NO. 2
L --O
,� � N�9'19't9"W 1393.52'
597.28' - - -
SO'40'37"W
1 79.39'
NE CORNER
SECTION 1
Nss•19'1s„vr
40,00'
ZEAL. POINT OF BEGINNING
R�$ ZONE " ' i°i
w1
296,24 J� '
REAL POINT / p
7.0 120 360
wrrl.r��K
4 60 240
SCALE: 1" = 120'
IDAHO
.� ! �.
56�. vR-i5vZ0NE
z
sum� ISO
STRASSER FARMS SUBDIVISION N69'46'02"E
g4.
`x'0}576 -'m
i
1
BLOCK 1w
7.2,03'
50'01'09"W
1 �
`-59.50'
[ z
0
o tN89'55'51
1n [
"W
S30'35'37"W S23'35'51 "W
i
1
I
3
36,62' 192.50'
45,20'
[vol iD
-D
I
ZONE R-•8 SSS'
3
6.87 ACRES Igo 00�'
ZONE R-15
v'�
3.53 ACRES
IN
X
50.06'16"W
(� 1
I
N89'53'44"W
36,13'
I
57.8Q,
t
S30'43'31 "W
1
3
4$.13'
1
a
I i
a
51763'_ _ _ In
�N$9'19'53"W .893,52'
SALSIBURY LANE SUBDIMSION
1
R-4
r��Jp
J
o,1
N
h
G
7.0 120 360
wrrl.r��K
4 60 240
SCALE: 1" = 120'
IDAHO
(000-VlAMRIOV,"aT.
SURVEY
sum� ISO
UEM1.10m40 M4i2
GROUP, P,C.
`x'0}576 -'m
Maddyu Village Subdivision — H-2016-0075
+y E 1/4
7729 JC
s1A
EXHIBIT DRAWING rOR
R--8 AND R-15 ZONES
MADDYN VILLAGE SUBDIVISION
LocAfE6 R7 60Yc OKM for 1. secnnl: 1, T.av,, R.1w., g.u„
MOM, AOA COMM 10AI10
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15-151
88/2016
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 9
PROJECT NUMBER:
ITEM TITLE:
Election of New City Council Officers
MEETING NOTES
ldel 15;1d --7 pW4r 6 W r
joe 13r�r� �I�e P GC�ivq
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 10, 2017 ITEM NUMBER: 10
PROJECT NUMBER:
ITEM TITLE: Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS