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2016 12-14 Parks & Recreation Commission Meeting Agenda – December 14, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. PARKS & RECREATION COMMISSION REGULAR MEETING  AMENDED AGENDA Meridian City Hall  Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, December 14, 2016  5:30 p.m. Mission: The Meridian Parks & Recreation Commission is a volunteer citizens’ group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. Presenter Approximate Time 1. Roll-Call Attendance ___ Creg Steele, President ___ John Nesmith ___ Sharon Borton, Vice President ___ Debbie Shaner ___ Jo Greer ___ Hannah Sturtevant ___ Kayla McNay ___ Jessica West Rachel Myers 2 minutes 2. Adoption of the Agenda Creg Steele 2 minutes 3. Approval of Minutes of the November 9, 2016 Special Meeting Creg Steele 2 minutes 4. Announcements a. Commissioner Craig Robinson b. Christmas Presentation c. MPR Commission Group Photo d. Christmas in Meridian Debrief Creg Steele Steve Siddoway Shelly Houston Steve Siddoway 17 minutes: 3 minutes 5 minutes 5 minutes 5 minutes 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee 50 minutes Parks & Recreation Commission Meeting Agenda – December 14, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. 6. Committee Reports a. Parks Committee b. Pathways Committee c. Marketing Committee Sharon Borton John Nesmith Jo Greer 15 minutes: 5 minutes 5 minutes 5 minutes 7. New Business a. Fiscal Year 2016 MPR Commission Annual Report b. Park Identity at Heroes Park – Recommendation on Proposals c. MPR Department Classes & Camps Update d. 2017 MPR Commission Elections e. Brainstorm 2017 MPR All-Commission Goals Creg Steele Steve Siddoway Jake Garro Creg Steele Creg Steele 1 hour & 20 minutes: 5 minutes 10 minutes 20 minutes 15 minutes 30 minutes 8. Old Business a. Resolution Adopting 2017 MPR Commission Pathway Priority Task List b. MPR Commission Resolution Adopting Amended Meridian Pathways Network Map for 2017 Jay Gibbons Jay Gibbons 20 minutes: 10 minutes 10 minutes 9. Workshop – NONE 10. Staff Reports MPR Staff 15 minutes 11. Adjourn Creg Steele 1 minute NEXT REGULAR MEETING: JANUARY 11, 2017 ● 5:30 P.M. ATTACHMENTS: (1) 11-9-16 Special Meeting Minutes (2) Parks Committee: Mission, Goals & Objectives, 11-9-16 Minutes, 12-14-16 Agenda (3) Pathways Committee: Mission, Goals & Objectives, 11-9-16 Minutes, 12-14-16 Agenda (4) Marketing Committee: Mission, Goals & Objectives, 11-9-16 Minutes, 12-14-16 Agenda (5) Staff Reports: Administration, Parks, and Recreation Divisions 2016 All-Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Begin implementation of the updated MPR Master Plan. 3. Participate in the design development of Bellano Creek/Huskey, Bainbridge, and the South Meridian 77-Acre properties. 4. Explore options to obtain, build, or develop partnerships for a field house, an aquatics center, and/or additional park space. 5. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 6. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 7. Pursue opportunities to foster greater Commission involvement in community events. E IDIAN IZ PARKS 8t RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, December 14, 2016 • 5:30 p.m. The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Creg Steele called the meeting to order at approximately 5:43 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Creg Steele, President X John Nesmith X Sharon Borton, Vice President 0 Debbie Shaner X Jo Greer (left the meeting at approx. 5:50 p.m.) X Hannah Sturtevant X Kayla McNay X Jessica West Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Director Steve Siddoway, Parks Superintendent Mike Barton, Parks Et Pathways Project Manager Jay Gibbons, Marketing Coordinator Shelly Houston, Recreation Manager Colin Moss, and Recreation Coordinator Jake Garro; and Deputy City Attorney Emily Kane. 2. Adoption of the Agenda Commission President Creg Steele entertained a motion to revise the amended agenda by moving the MPR Commission's group photo under the Announcements section to be the first item. Commission Vice President Sharon Borton moved to change the group photo under Announcements to be first. Commissioner Hannah Sturtevant seconded the motion. All were in favor of the motion. Commission President Creg Steele motioned to adopt the agenda as amended. Commission Vice President Sharon Borton moved to adopt the agenda as amended. Commissioner Kayla McNay seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the November 9, 2016 Special Meeting Parks 8 Recreation Commission Meeting Minutes - December 14, 2016 Page 1 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission President Creg Steele entertained a motion to approve the minutes as presented. Commission Vice President Sharon Barton moved to approve the minutes as presented. Commissioner Jo Greer seconded the motion. All were in favor of the motion. 4. Announcements a. MPR Commission Group Photo - Shelly Houston MPR Marketing Coordinator Shelly Houston took a group photo of the Commissioners in Council Chambers. b. Commissioner Craig Robinson - Creg Steele Commission President Creg Steele announced Craig Robinson is no longer with the MPR Commission. His business interests took too much of his time which caused him to step down. President Steele officially thanked Craig for being a member and contributing to the group. He looks forward to having another replacement. c. Christmas Presentation - Steve Siddoway MPR Director Steve Siddoway thanked the Commissioners for their participation throughout the year, which is a big commitment, and they spend a lot of time when they could be doing any number of things. They think about parks and recreation issues for our City. They help advise MPR staff on things that get taken to Council and on future parks. They weigh in on recreation programs. They set goals and priorities for pathways, etc. A small gift and card was presented to each Commissioner. Steve wished them a Merry Christmas. d. Christmas in Meridian Debrief - Steve Siddoway MPR Director Steve Siddoway noted the MPR Department did just complete all of the Christmas in Meridian events and festivities as follows: • Winter Lights Parade • Christmas Tree Lighting • Children's Winterland Festival • Holiday Bazaar • Generations Plaza tree • Main Street and City Hall decorations and lights • Santa's Mailbox • Holiday Classic Volleyball Tournament - Presents were delivered this morning to children at the Meridian Head Start program There are a lot of things associated with Christmas in Meridian. Each of the Commissioners has been involved in some way. Steve asked for some feedback as to how they feel things went, what their favorite part was, and anything they would like to see improved for next year. MPR Commission Feedback: • Vice President Sharon Borton - She thought this was probably the most well attended parade up to this point which was pretty amazing. She heard comments/feedback from other attendees who stated they really liked the movie playing on the Heritage building. The fire video playing was very creative. They really loved the fireworks at the end of the tree lighting. Parks Ft Recreation Commission Meeting Minutes - December 14, 2016 Page 2 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Jessica West - She received a lot of feedback that the parade floats were the best anyone has ever seen. The kids loved them with all of the colors, decorations, and themes. It seemed like every float went above and beyond. She rode on the Santa's Workshop float. When she got off of it and was able to talk to others, she got to see some of the floats still moving along the route. • President Creg Steele - He thought it was an awesome parade. There were so many people downtown. Does the Santa's Workshop float state the MPR Commission anywhere? Steve stated it does not, currently. The Department wants to get a skirt made that reads "Parks £t Recreation Commission. " Commission participants broke out into their respective committees at approximately 5:59 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:40 p.m. 6. Committee Reports a. Parks Committee - Sharon Borton Committee Chairwoman Sharon Borton reported the Parks Committee met that evening. Those in attendance were: Sharon Borton, Creg Steele, Jessica West, Mike Barton, and Rachel Myers. • 2016-2017 Parks Committee Goal Setting - The Committee revised its goals and objectives. • Memorial Program Update - They did get approval from the Kleiner Park Trust to proceed with the revamped memorial program in Kleiner Park. The Committee is working on updating the proposal and the associated costs. • Heroes Park Art Update - The Committee will work with the Meridian Arts Commission to provide input for the names and faces on the flags in which the entire Commission will receive an update later in the evening (see agenda item #7b). b. Pathways Committee - Hannah Sturtevant Committee member Hannah Sturtevant reported the Pathways Committee met that evening. Those in attendance were: John Nesmith, Hannah Sturtevant, and Jay Gibbons. • Pathways Workshop Debrief - Jay oriented the new Commission members about the purpose of the Pathways Committee. • 2017 Pathways Priority Discussion - The group spent some time talking about various pathway segments that are being worked on. • 2016-2017 Pathways Committee Goal Setting - The Committee talked about new goals for next year. The Committee will prepare for the Spring Pathways Tour scheduled for April 12, 2017. Jay's Pathways Priority Workshop will be held on November 8, 2017. The group will be working towards getting ready for this. One of the new goals they wanted to focus on was increasing the Parks 8 Recreation Commission Meeting Minutes - December 14, 2016 Page 3 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission's outreach to the community. F.A.C.T.S. (Foundation for Ada/Canyon Trail Systems) is coming out with a new all-inclusive map of cities working on pathways in Ada County. The Committee will also focus on prioritizing pathways, filling in the gaps, connecting to the greenbelt and Eagle, etc. c. Marketing Committee - Kayla McNay Committee member Kayla McNay reported the Marketing Committee met that evening. Those in attendance were: Kayla McNay, Colin Moss, and Shelly Houston. • Update on Park Et Pathway Z -Card Map - This project is ready to go to print. There will be 1,000 z -cards printed. • Update on Commissioner Presence in the Community - A master calendar will be made of events as well as volunteer sign-up sheets in order to have full Commissioner presence in the community. • Update on MPR Presentation and Solicitation to Community Organizations - Spear -headed by Committee - Shelly continues working on a PowerPoint. The MPR Department will be the speaker for the Meridian Chamber of Commerce luncheon in April. They also have confirmation from the Kiwanis Club. The slide show will not only feature parks, but also the many recreation activities that are offered through the City. Once Shelly has the PowerPoint created, she will give the presentation to the Commission in March 2017 so that the Commissioners can provide any feedback in order to fine-tune the PowerPoint. • Update on Chamber of Commerce Presentation - Anne Little Roberts has been receiving video information in bits and pieces with the goal of creating a community presentation which would be similar to the Twin Falls Chamber of Commerce through a grant. • Parks Et Recreation Month Activities Planning for 2017 -For "Parks It Recreation Month" in July 2017, the Committee is considering planning some type of photo contest or activity and perhaps offering some picture -taking workshops related to this. 2016-2017 Marketing Committee Goal Setting - The Committee would like to have a document listing year -at -a -glance events. 7. New Business a. Fiscal Year 2016 MPR Commission Annual Report - Creg Steele Commission President Creg Steele reported the final annual report was emailed to the Commissioners for their review. Hard copies of the report were also handed out at the meeting. There were no questions or changes to the report. Commission President Creg Steele entertained a motion to approve the Meridian Parks Et Recreation Commission's Fiscal Year 2016 Annual Report as presented. Commissioner John Nesmith moved to approve the annual report as presented. Commission Vice President Sharon Borton seconded the motion. All were in favor of the motion. The new Commission President will provide a verbal update highlighting this report at an upcoming City Council meeting shortly after the Mayor's State of the City Address in February 2017. b. Park Identity at Heroes Park—Recommendation on Proposals - Steve Siddoway Parks Ft Recreation Commission Meeting Minutes - December 14, 2016 Page 4 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. MPR Director Steve Siddoway reiterated what the Parks Committee had reported earlier in the evening that they have been working in conjunction with the Meridian Arts Commission to solicit proposals for art to reinforce the identity of Heroes Park. The three submittals were on display that evening from Stephanie Inman, Kevin McCall, and Trademark Signs. While each of these submittals has their own proposal, they are also very collaborative. The process took place last week on Wednesday, December 7, 2016. They met in Conference Room A. There were members represented from the Parks Committee of the MPR Commission, staff representatives, Arts Commissioners, Mayor Tammy, and Councilwoman Milam. They all heard the different proposals that were part of the presentation. • Proposal #1 - Ribbon Cape by Stephanie Inman. Basically, it is a representative figure of a super hero launching up into space. It had elements that would be out front in the park and some art pieces along the pathways. It used the iconic feature to celebrate the idea of heroes which could be just about anything to anyone. • Proposal #2 - Journey of Heroes by Ken McCall. It is the three series of sails which will have a spinning element to them and will move as the wind moves them. On the sails would be figures of different types of heroes that will be chosen. A representative sample was provided on the sails, but it could be anything from national heroes like Abraham Lincoln or Martin Luther King, to local heroes and everyday heroes like teachers, firefighters, and people in our own community. This art piece would be located near the front plaza. • Proposal #3 - The Star from Trademark Signs. They used the iconic star symbol as a representation of heroes. Each of these versions had the landmark feature as well as pathway mileage marker features, and then pieces that could be at the plaza and celebrate an interpretive display of different heroes that would be selected. The selection committee heard all of these presentations in more detail. There was scoring criteria that was established and a voting process enacted. The end result was Stephanie Inman's proposal received a total score of 86.75; Trademark Signs received a total score of 93; and Ken McCall received the highest score of 94.5. Last week, the Meridian Arts Commission did review the results and made the recommendation in line with the process to Council that Ken McCall's art piece be selected and move forward. The MPR Commission would also like to send a recommendation. Steve's recommendation as staff is that they stay with the high - scoring proposal (Ken McCall's Journey of Heroes), although he thought all three were very strong. MPR Commission Feedback: • President Creg Steele - All three proposals were really good. The two highest - scoring proposals really stood out and made a statement. There were many raters. Some of the panelists preferred the Star over the Journey of Heroes. Ken McCall's art will be a really nice feature to the park. He liked how the art will be installed along the pathway markers as well. He believed the voting process went very smoothly. He appreciated how all three artists would work on whatever design was chosen. He added the Parks Committee talked about having the Arts Commission return to identify who will go on each side of the sails -22 pictures total. Parks 8 Recreation Commission Meeting Minutes - December 14, 2016 Page 5 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Commissioner Jessica West - She expressed it was nice being able to be part of the scoring process and talk to the different artists because many of the panelists had a lot of questions. Each artist was really prepared. They put much thought into their design. It was great being able to hear about the parts in every aspect and how the artists came up with their design. She also liked how each artist was open to making any changes, if needed. Deputy City Attorney Emily Kane who is also the Arts Commission's legal representative stated the next step after both Commissions make recommendations is a presentation to City Council who will make the final decision. City Council will look at the work of the panel and the two Commissions and consider that in making its decision. Commission President Creg Steele entertained a motion to recommend Ken McCall's Journey of Heroes art proposal for Heroes Park to City Council. Commissioner Jessica West moved to recommend Ken McCall's Journey of Heroes art proposal for Heroes Park to City Council. Commission Vice President Sharon Borton seconded. All were in favor of the motion. c. MPR Department Classes ft Camps Update - Jake Garro MPR Recreation Coordinator Jake Garro provided an update about the MPR Department's classes and camps. A copy of his presentation is attached to these meeting minutes. MPR Commission Feedback: • Commissioner Hannah Sturtevant - Jake mentioned he had introduced Tennis to Mountain View High School on the south side of the freeway. What else has he been doing to include South Meridian? This is something the MPR Department is working on. They currently do not have a site to hold community education classes. Once when the new parks get built on this side, this might lend itself for a greater opportunity to take the Sports Camp on that side of the freeway as well. MPR Director Steve Siddoway added while there are not a lot of opportunities to hold community classes, they are always looking for opportunities to bring to South Meridian. One example is the addition of the Summer Outdoor Volleyball League which is hosted in Bear Creek Park. The MPR Department is getting ready to bring some big opportunities with the 77 -Acre South Meridian Regional Park as a new park. In terms of programming, softball is played in the ball fields in Bear Creek Park. MPR staff will continue to keep expanding these opportunities. • Commissioner Jessica West - She had a few people ask her about Pickleball, how to play the game, and she had no idea. She appreciated learning that evening about it; that the MPR Department's class offering is for people aged 55+ (although people of all ages can play); and that classes are held at Settlers Park. d. 2017 MPR Commission Elections - Creg Steele Commission President Creg Steele facilitated elections of the President and Vice President for 2017. The current Vice President—Commissioner Sharon Borton— received an automatic nomination for President. There were no other nominations Parks 8 Recreation Commission Meeting Minutes - December 14, 2016 Page 6 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. for President. Commissioner John Nesmith nominated Commissioner Jo Greer for Vice President. There were no other nominations for Vice President. Commission President Creg Steele entertained a motion to elect Commissioner Sharon Borton for President and Commissioner Jo Greer for Vice President for 2017. Commissioner John Nesmith moved to elect Sharon Borton for President and Jo Greer for Vice President for the 2017 season. Commissioner Hannah Sturtevant seconded. All were in favor of the motion. The new Commission leadership is effective January 1, 2017. Commissioner John Nesmith congratulated Commissioners Borton and Greer. He also thanked current President Creg Steele for doing a great job over this past year. Commissioner Sharon Borton also commended President Steele for serving in this capacity in the past and for his commitment to the MPR Commission and the City. e. Brainstorm 2017 MPR All -Commission Goals - Steve Siddoway tt Creg Steele The Commission reviewed the 2016 MPR All -Commission Goals. In an effort to streamline the process, some draft goals for 2017 were brought forward and reviewed for discussion. There were a few minor changes made to the draft goals. One additional goal was identified for a total of ten goals for 2017. Each Commissioner was asked to list the order of importance of these ten goals. Rachel Myers tallied their priority levels (11 =highest priority; 10=1owest priority). Please see the following results: Commission President Creg Steele entertained a motion to adopt these ten goals in this particular order as the Commission's top priorities for 2017. Commission Vice President Sharon Borton moved to adopt the ten goals. Commissioner John Nesmith seconded the motion. All were in favor of the motion. 8. Old Business a. Resolution Adopting 2017 MPR Commission Pathway Priority Task List - Jay Gibbons Parks 6t Recreation Commission Meeting Minutes - December 14, 2016 Page 7 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 1 = highest prionty 110 = lowest pnority O 0 a a � a E ' � E ti 2017 Goals Develop a connected pathway system across the City of Meridian, with the Five Mile 1 21 4 1 x 7 1 x 1. 7 z Creek Pathway as the top priority. Exq*re to obtain, build, or develop partnerships for additional park space and/or 2 22 3 4 z 6 2 z 4 3 x 3 26 6 3 x 5 4 x 7 1 x Participate in the design development of the future South Meridian Regional Park Engage other task forces, commissions, entities, and agencies through workshops and 4 30 5 5 x 2 6 x 6 4 x other outreach for partnership opportunities. Pursue improved tools and opportunities to communicate with citizens and 5 31 • 6 x 4 8 x 3 2 x stakeholders. Develop partnerships with the Meridian Fre Department for future fire stations to be 6 34 1 7 x 3 9 x 9 5 x collocated with parks. Continue to foster greater Commission involvement in community events through 7 35 7 9 x 1 7 x 2 9 1 x advanced notice andsign-up sheets. 8 401 10 1 2 1 x 1tl 3Lx 5 10 x Continue im n of the ed MPR Master Plan.Explore opportunities to build a pathway along Locust Grove Road to Chinden, 9 41 2 10 x 8 5 10 6 x connec ' to Ea k's a stem and the reenbelt. 10 50 9 x 9 10 6 8 x Develop plans for a new,updated Memorial Program. Commission President Creg Steele entertained a motion to adopt these ten goals in this particular order as the Commission's top priorities for 2017. Commission Vice President Sharon Borton moved to adopt the ten goals. Commissioner John Nesmith seconded the motion. All were in favor of the motion. 8. Old Business a. Resolution Adopting 2017 MPR Commission Pathway Priority Task List - Jay Gibbons Parks 6t Recreation Commission Meeting Minutes - December 14, 2016 Page 7 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. MPR Parks Fr Pathways Manager Jay Gibbons reported at the November 9, 2016 MPR Commission meeting during the Pathways Workshop, they discussed the accomplishments from the past year's goals. Basically, all of the eight goals set for 2016 as a Commission with regard to pathways are ongoing which were updated and incorporated into the 2017 MPR Commission Pathway Priority Task List, including the new All -Commission Goal identified earlier in the evening with regard to the pathway segment and its priority: Explore opportunities to build a pathway along Locust Grove Road to Chinden, connecting to Eagle's pathway system and the greenbelt—for a total of nine goals for 2017. Commissioner John Nesmith moved to adopt the 2017 MPR Commission Pathway Priority Task List Resolution. Commissioner Hannah Sturtevant seconded. All were in favor of the motion. Jay will present the MPR Commission's resolution to City Council at an upcoming meeting. b. MPR Commission Resolution Adopting Amended Meridian Pathways Network Map for 2017 - Jay Gibbons MPR Parks it Pathways Manager Jay Gibbons reported he presented the updated Meridian Pathways Network Map along with all of the exhibits at the November 9, 2016 MPR Commission Pathways Workshop. He brought forward a resolution that evening. Commissioner John Nesmith moved to approve the MPR Commission's Resolution Adopting the Amended Meridian Pathways Network Map for 2017 with the addition to direct Jay Gibbons to change the map to include the North Lateral that would connect the Locust Grove Pathway to Chinden. Commission Vice President Sharon Borton seconded. All were in favor of the motion. Jay will update the map once more for a final version and present the MPR Commission's resolution to City Council at an upcoming meeting. 9. Workshop -NONE 10. Staff Reports MPR Director Steve Siddoway reported on the following: • 2016-2017 Winter/Spring Activity Guide - The Winter/Spring Activity Guide has been published and went out in the Meridian Press last weekend. • Christmas in Meridian - Christmas in Meridian has been a big focus for this month in many ways. In addition to what was already reported during the debrief earlier in the meeting, he mentioned the beautiful Christmas tree out in the City Hall lobby was decorated by a group of LDS church volunteers headed by Debbie Brown. • 2016 Annual Newsletter - Copies of the final draft were handed out to the Commissioners from Shelly Houston as a preview. She is open to any changes. They will receive a glossy, folded version of the final version soon. Shelly did a great job of creating a newsletter that is visually interesting and has a lot of graphics and color, as well as tells the stories the MPR Department wants to share. MPR Parks Superintendent Mike Barton reported on the following: Parks Ft Recreation Commission Meeting Minutes - December 14, 2016 Page 8 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Future Neighborhood Parks - Hillsdale Park, Bainbridge Park, and Reta Huskey Park are currently out to bid. Bids open for Bainbridge and Hillsdale on January 12, 2017. Bids open for Reta Huskey on January 17, 2017. It is their goal to have the agreements in place and a guaranteed maximum price to take to Council on all three parks on February 7, 2017, which will put them on track for a March 1, 2017 groundbreaking. In the meantime, MPR staff members have worked on agreements concerning two property transfer agreements—one with Coleman Homes, which is now Toll Bros., and the other one with the YMCA. For Bainbridge, they are working on a cost share agreement with Brighton Corporation where they are going to pay (reimburse the City) for the green -up and provide a certain amount of in- kind donations toward grading. Jayker Wholesale Nursery might possibly donate all or some of the trees for Hillsdale Park. Progress is being made on this front. South Meridian Regional Park - Yesterday afternoon MPR staff talked to City Council about the South Meridian Regional Park and gave the same presentation that the MPR Commission heard a month ago about theming. Council gave MPR staff direction to proceed with the Discovery Park theme and develop that concept further. It is staff's goal to return to the MPR Commission on January 11, 2017 with a schematic design to share and to start talking about specific layout, how traffic circulation works, how the softball fields integrate into the learning landscapes, and what their thoughts are. Storey Park Restroom - Remodel of the old restrooms in Storey Park are being brought up to ADA compliance. This project is being funded with a CDBG grant from HUD. The project went to bid, and Mike has a price. Now he is working on agreements and ensuring they have all of HUD's requirements. This will be a January 2017 project. The restrooms will be open for business for the 2017 softball season. MPR Recreation Manager Colin Moss reported on the following: • Recreation Coordinator over Sports - They are working on finding a new coordinator to replace Garrett White who is moving over to the Meridian Homecourt as the Facility Manager. They have gone through the interview process and completed a first set of in-person interviews today. They have a couple more prospective candidates to interview tomorrow. By the next MPR Commission meeting, they hope to have a new coordinator to invite to the meeting to introduce to them. • Christmas in Meridian - Renee White did a fantastic job with the Winter Lights Parade and the Children's Winterland Festival. Commissioner Jo Greer is on the Christmas in Meridian Committee and headed up the Winterland Festival this year which was held at the Boys and Girls Club. Everything went really well. They talked about the fact that they are going to have items to discuss for improvement for next year, which they do every single year. Overall, it was the most well attended parade. Attendance goes up every year; the quality of the floats go up every single year; and they keep adding new parts to the event that they are really happy about, including the movie up on the side of the building. They couldn't have asked for better weather. Shelly Houston's Holiday Bazaar at City Hall was the most well attended to date. Christmas in Meridian activities continue to grow. The Downtown Business Decorating Contest was taken on by the Downtown Business Association, which is something the MPR Department has been striving to Parks 8 Recreation Commission Meeting Minutes - December 14, 2016 Page 9 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Picnic Shelter Fees - MPR staff is working to update the picnic shelter pricing over the entire parks system. The two biggest reasons for this update are: 1) Picnic shelter prices, which date back to 2004, have not been updated ever—there has been some growth and inflation since then; and 2) We are moving to a new software system which does not base prices on attendance, but flat fees. Internal staff put together a list of proposed prices, and Colin presented these fees to City Council last night as an update. The fee schedule will be noticed over the next two Fridays which will then go back to Council at the end of this month for approval (hopefully prior to the first day of shelter reservations, which is February 1). Colin will provide to Council some statistics and other information about how the prices were come up with. CableONE Movie Night - MPR staff members are getting started on picking movies and soliciting sponsors. The MPR Department finished its tenth season of Movie Night last year, which means the second, five-year title sponsorship contract with CableONE. In the first two five-year deals, CableONE purchased the movie screens (25 ft. and 30 ft.) This year, in addition to the ongoing support they provide to the program with all of their video production services, CabteONE has agreed to purchase the Department a new projector, which will allow the MPR Department to reduce its costs for audio-visual services. This will, in turn, ensure the movie quality from week to week. The new projector will be available for other events, such as the Christmas Tree Lighting Ceremony for "The Grinch" movie. It is realty big news that CabteONE has agreed to continue supporting this program at this level. 11.Adjourn Commission Vice President Jo Greer entertained a motion to adjourn the meeting. Commissioner John Nesmith moved to adjourn the meeting. Commissioner Creg Steele seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 8:13 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: .L%/ ,/.i JO REER, VICE PRESIDENT / rem 0, / 11 DATE Attachments: 1) South Meridian Regional Park Schematic Design Renderings (3 pages) Parks tt Recreation Commission Meeting Minutes - January 11, 2017 Page 10 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Nov. h? 20.1 u Fire Department Presentation to Meridian Parks and Recreation Commission AMWI. Mark Niemeyer Fire Chief Meridian Fire Department Quick MFD overview Joint Powers AcTreement between City of Meridian and Meridian Rural Fire District Cover 64 square miles, and serve population of 104,000 — 26 sq miles of City coverage Thi-oucyh JPA, operate as one Department under the direction of the City of Meridian Currently 5 stations, with only 1 station south of I-84 The `` W1761t" • A partnership between Parks and Fire to collaborate on future Fire Stations in park locations * Specifically in the near future: Bear Creek Park Future South Meridian development (most likely 77 acre park) • Establish a long term commitment when future lands are purchased Ideal Fire Station Locations 7 • Located on I/2 mile roadways 1 mile roadways used previously create difficult access as RI-OWth OCCIIrS • Located in or around Parks, Schools, Large Residential subdivisions, Commercial Clusters Most common places for both Fire and EMS calls for service Fire Station #6- next litture f ire Station m MRFPD currently owns property on Overland Road, just east of Linder Not ideal Planning team explored property possibilities on Stoddard Road • Open space on Stoddard, in Bear Creek Park (directly across from school) identified as a potential CONCEPT A rea of ' In to rest CONCEPT Area of'Interest �p Benefits to Fire Department co - locating in Parks • Direct interaction with the community we serve -- Active firefighters will enjoy active interaction • Quick access to medical emergencies • Easy access for citizens with questions or mild injury . Usually located off main arterials • Fire Station will incorporate `residential feel' design Benefits to Perks co -locating with Fire • 24/7 surveillance • Demonstrates good steward ship of public funds through partnership • Quick access to medical emergencies to Parks patrons • Community room part of Fire Station design • Future possibility of incorporating public safety themes into parks • AED placements Challenges to Bear Creek partnership • Loss of green space Will be mitigated, most likely at 77 acre park Future land purchases will be clone in cool'dlnatlon with one another Loss of amenities Basketball court, potentially sidewalk Will be rebuilt durin�(1 construction • Bear Creek area homeowners - Neighborhood mceting(s) will be conducted to ensure support Next Steps 1� • Fire Station design at initial stacTes Design the station to fit the land need • Mayor and City Council discussions Been on-going for last 3-4 weeks • Support from MRFPD • Feedback on concept from Parks and Recreation Commissioners • Site Planning south meridian regional park �� i�,.r, V- �� theme discussion 11.09.16 THF LAND GROUP Agenda • Project Status Update • What is a theme? • Theme 1 • Theme 2 • Discussion 11/9/2016 I i '1 4L _ , � , '=-�y..�AY ' .. � s � ' - _ - - _sem i i•,• �' .. ` t'. A _Wim - a - - •..�-rtrt w...z•-� `'�� n._,1,. .iM1 IT A.. r a .a.� -�• � - ":� +�7' __ � -�p`� -� � 3` _ � +'�-. may.`' a ewe �� _ - � i . A '_ i.. � . _ . �--'•f'r',� _ �: t� �. • z � .. a �. a� _.� - ' . . — ' �t �' — --- ��w _. _ � _ ._ i, _��_" � •_ -i- 1. _ - ,. 11/9/2016 Program • Destination Playground • Water Feature • Baseball I Softball • Passive Green Space • Public Facilities • Phase II Soccer Fields What is a theme? • Gives the park character • Unifies program elements • Aides design & layout Theme 1: "Meridian Ranch" or "Pioneer Park" Inspiration • Site: Between Snake & Boise Rivers • Regional Agricultural Heritage • Desert to Farm I Desert to Park 11/9/2016 :.1 11/9/2016 Character _ �� .. ...:' t -� .: �, � .. r � �wr �' ,i � .. c. 4a. ,s.� T' �... i� �� `6. <-� �� ; .. _ r� r P .. �_ _. .. - �, 1. t: ,. 'r y %"�t.�i 1I. .R�� .� t: ,. 'r y •z .ov ..S l ff . Oil PROD CE - r R e 5E A5 ��4t svgs } - mr, or RM r not#R s Irv - tae' SA '�A i p- 41 \ L • z 4 5 https://m.trekaroo.com/activities/pioneer-road-park-tustin-cali Opto, "Meridian Ranch" Summary • Reflects Local Heritage • Playful Design Elements • Red barn picnic shelters, wayfinding "farm signs", etc. • Design cues from orchards, row crops, etc. • Educational Opportunities • Water use, history, agriculture & sustainability, etc. • "Settlers Park Sister" Theme 2: "Discovery Park" 11/9/2016 Is 11/9/2016 Inspiration • Establishing South Meridian's Sense of Place • STEAM Science I Tech I Engineering I Arts I Math • Learning Landscapes I Nature Play • Contemporary Design 10 Nt 10 All MA moll" http'./,;Wnl.foreverlaWnps.comiseattlecenter/ (,tst ii11DDD� { •z �. y �f •may} m - �C !�yy� 1L lvv- v v j. 1 - __ http //trvnalearnmg!and. sdes.gn com/ 11/9/2016 Discovery Park: Summary • Creates Sense of Place • Contemporary Design Elements • Simple forms, natural materials • Iconic • Experiential Opportunities • Hands-on, physical activities • Science -based interpretive displays IW Summary I Comparison "Meridian Ranch" Telling Meridian's agricultural story "Discovery Park" Creating a new sense of place in South Meridian Thank You �i -07AW 11/9/2016 15 Photographs used in this presentation have been copied from various intemet sources, November 2016. Photographs used in this presentation have been selected by the Land Group, Inc to convey proposed themes for South Meridian Regional Park. Specific photograph source and credit information will be supplied upon request The Land Group, Inc. would like to thank all photography sources �\ 11/9/2016 16 OPEN MEETING LAW'S Title 74, Chapter 2, Idaho Code Emily Kane, Deputy City Attorney Presentation to Meridian Parks & Recreation Commission \\n� November 9, 2016 c � Do the Open Meeting laws apply to the Parks & Rec Commission? YES! o "All meetings of a governing body of a public agency shall be open to the public." o "Governing body" includes commissions that are authorized to make recommendations to a public agency. 11/9/2016 1 What does the open meeting law sav- All Commission meetings must: o Be open to the public o Provide the opportunity for all persons to attend ® Be noticed prior to convening: 48 hours (regular) or 24 hours (special) c3 Follow an agenda Strive to follow published/adopted agenda Law allows amendment of agenda after noticing or during meeting f -R Be memorialized in summary minutes r What is a "meeting"? o Meetinc = Convening and Making a decision or Deliberating toward decision o Decision= Quorum (half + 1) + Action o Deliberating= Receiving information or Exchanging information or Exchanging opinions 11/9/2016 2 The Attorney General says: "The requirement that the Open Meeting Law be complied with... should not be evaded by holding smaller meetings with less than a quorum present or by having a go-between contact each of the governing body members to ascertain his/her sentiment." What is a "meeting" QUIZ: Five Commissioners see each other at a dinner party. They talk about gourmet cooking. Is this a ""meeting"? No. "Meeting" does not include informal gatherings without deliberations. 11/9/2016 3 What is a "meeting"? QUIZ: Five Commissioners see each other at a dinner party. They talk about whether Meridian parks should have more splash pads. Is this a "meeting"? No. ""Meeting" does not include informal gatherings, and this is not deliberation toward a decision. BUT: If the Commissioners are later asked to make a decision regarding this issue, the contents of this discussion should be disclosed on the record. What is a "meeting"? QUIZ: Five Commissioners see each other at a dinner party. They chat about a splash pad proposal that is on their upcoming agenda. Is this a "meeting"? Yes. While "'meeting" does not include informal gatherings, whenever a quorum convenes and deliberates, even informally, this is a ""meeting." 11/9/2016 12 What is a "meetinga"? QUIZ: FOUR Commissioners see each other at a dinner party. They chat about a splash pad proposal that is on their upcoming agenda. Is this a "meeting"? No, because a quorum is not present. BUT: this conversation should not happen; it is "deliberation," and violates the purpose of the law, if not the letter of the law. How should I handle ex parte info? o Ex Parte Communication = Receiving, off the record, information or opinion regarding a matter pending before the Commission Informal conversations with citizens Unsolicited e-mail or voice mail opinions Individual site visits, research, interviews o The Commission may sit in a quasi-judicial capacity when it decides whether to make cti°n, a recommendation; fairness is required. 11/9/2016 5 The Idaho Supreme Court says: "When a governing body deviates from the public record, it essentially conducts a second fact - gathering session without proper notice." Rule of thumb: Try to avoid ex parte G�a communications. o0 BUT... The Idaho Supreme Court also says: __= P The Commission is not held to a standard of disinterestedness. o Unsolicited or inadvertent ex parte ,,V, communication is generally OK if disclose: Identity of communicator General description of communication 11/9/2016 9 How should I handle ex parte intbir QUIZ: One Commissioner goes to the site of a splash pad installation that is to be discussed at an upcoming Commission meeting, in order to see what the site looks like. Is this appropriate? No. This is an off -record fact -gathering session not properly noticed or open to the public. It is an unfair ex parte collection of information. How should I handle ex parte info? QUIZ: One Commissioner lives near the site of a proposed splash pad installation site that is to be discussed at an upcoming Commission meeting. She drives by the site every day on her way to and from work and has become familiar with what the site looks like. Must she alter her route to avoid seeing the site? No. While this may be an ex parte receipt of information, incidental observation as a citizen is not necessarily inappropriate fact -gathering. BUT: The Commissioner should disclose her experience on the record. 11/9/2016 7 How should I handle ex parte info? QUID°: The Commission wishes to see the site of a proposed splash pad installation that is to be discussed at an upcoming Commission meeting. Is this appropriate? Yes, but since this is a meeting at which information will be received for the purposes of making a decision, it must be properly noticed, minutes must be taken, and the public must be allowed to attend. Must we accept public testimony? o The Open Meeting Law does not require that the Commission take public comments or testimony. BUT: The Commission president may allow or request public comments or testimony. 11/9/2016 9 What is an executive session? o Executive session = A closed meeting. o There are 10 specific exceptions to the open meeting requirement. o It is unlikely that this Commission would conduct deliberations under any of these exceptions. o If you foresee the need to hold an executive session, please consult your attorney in advance. Can we meet by phone? o The law specifically allows meeting by telephone conference call IF: Notice requirements are met At least one Commissioner is physically present at the noticed location The communications are audible to all attending Voting is not secret 11/9/2016 0 Can we meet by e-mail'?' : No. E-mail deliberations violate: Notice requirement Physical presence requirement Audible communications requirement Secret voting prohibition Can we meet by e-mail? QUIZ: One Commissioner e-mails the other Commissioners to solicit their opinions about a splash pad installation that is to be discussed at an upcoming Commission meeting. Is this appropriate? No. Any time a quorum of Commissioners convenes and deliberates (even online), it is a "meeting" subject to the Open Meeting Law. 11/9/2016 10 Can we meet by e-mail? QUIt,: One Commissioner e-mails the other Commissioners to ask whether they would like him to prepare copies of a splash pad proposal that is to be discussed at their next Commission meeting. Is this appropriate? Yes. While a quorum of Commissioners has convened, they are not deliberating. Can we meet by e-mail? QUIZ:: One Commissioner e-mails two other Commissioners to see if they agree with his opinion about a splash pad proposal that is to be discussed at their upcoming Commission meeting. Is this appropriate? No; while this may not violate the law because there is no quorum, it is NOT ADVISED. The Open Meeting Law should not be evaded by holding smaller meetings with less than a quorum present. 11/9/2016 11 What if we violate the OM law? ❑ Any action taken in violation of the Open Meeting Law is void. ❑ Subsequent actions are also considered tainted and therefore void. ❑ FIX: Do -over, from the beginning. ❑ If an action is knowingly taken in violation of the Law, the actor is subject to being individually sued and fined, and may be subject to criminal prosecution. Any affected citizen can sue. COMMISSION ADMIN Updated January 12, 2016 City Council Resolution 16-1111 11/9/2016 12 City Code provisions to know o Title 2, Chapters 1 (general) and 4 (MPRC) o Annual report mandatory o Commissioner term expires —> Position noticed; may reapply o Two successive terms OK; 3rd by City Council vote only o Absent for 1/2 of meetings in 12 months = automatic dismissal %%64, Bylaws provisions to know o Committees must comply with Open Meetings Law a Appearances before Commission are at discretion of Council president o Elections are in December o Sitting vice president is automatically nominated for president 11/9/2016 13 Questions? o City Attorney's Office, 898-5506 Emily Kane, ekane@meridiancity.org City Attorney Bill Nary, bnary@meridiancity.org Ted Baird, tbaird@meridiancity.org Andrea Pogue, apogue@meridiancity.org o Attorney General's Office Manual http://www.ag.idaho.gov/index.htmI Click on "Office Publications," then on "Manuals," then on "Open Meeting Law Manual" 11/9/2016 14 C��fIENDIAN:--- PARKS AND RECREATION COMMISSION Goal: Secure easements, permits and construct the portion of the proposed Five Mile Creek Pathway Segment H2 that will run between Badley and Fairview Avenues. Accomplishment: Construction documents are complete. Easement negotiations are on-going. Two (2) of four (4) easements have been recorded, including Sterling Creek HOA and the vacant Yuan property. 2. Goal: Secure easements, permits and construction documents for the first half mile of the Meridian Rail -With -Trail. Actively seek easements and permits needed to extend the pathway beyond the first half mile. Pursue pathway funding opportunities based on these easements. Accomplishment: A task order has been executed with a consultant to prepare construction documents for the initial 1/2 mile segment from Meridian Road via Broadway Avenue to NW 8"' Street just north of the rail right of way. The project is underway in coordination with ACHD, NMID and our Public Works department. Construction: of this segment is funded via federal grant and will begin October 2017. 3. Goal: Secure easements for the Five Mile Creek Pathway from Black Cat Road to Eagle Road. These easements will allow specific funding requests for pathway projects on an annual basis. The FY16 project encompasses pathway segments D, F, G, H, and I. Utilize the secured easements in segments F, G & H to construct widened sidewalks between existing sections of multi -use pathway in FYI 6. Accomplishment: Several projects are underway on the Five Mile Pathway. Two sidewalk widening pathway connection projects are in design, Linder Road to Ustick and E. James Court. These sidewalks will be widened to a width of 10 feet to provide a connection between existing pathway segments. A task order is being prepared for a consultant contract to provide construction documents for Segment D, Black Cat to Ten Mile Roads. The construction drawings will be used to secure funding for construction of this pathway segment. 4. Goal: Pursue and secure additional funding sources for future multi -use pathway projects. Accomplishment: Staff continues to work with COMPASS and other grant providers to secure funding for future pathway segments. The department currently has two applications pending at COMPASS. 5. Goal: Develop a comprehensive pathway network informational, directional and interpretive package including signage, distance markings and a parks & pathways guide. PARKS & REC. COMMISSION - 2016 PATHWAY PRIORITY ACCOMPLISHMENTS PAGE 1 OF 2 Accomplishment: Staff is finalizing a pathway directional sign package for approximately 24 new signs on the Five Mile Pathway from Pine to Ten Mile Road. These signs are expected to be installed early in spring of 2017. 6. Goal: Partner with the Ada County Highway District (ACHD) and Meridian Development Corporation (MDC) to foster connection of the Five Mile Creek Pathway to Downtown via Pine Avenue and other roadways. Accomplishment: ACHD is finalizing construction documents and securing right of way to extend the Five Mile Pathway on Pine to Locust Grove. The project will provide continuous sidewalks and bicycle facilities on both sides of Pine Avenue from Meridian Road to Locust Grove. Construction of this segment is scheduled for FY18. 7. Goal: Foster a partnership with the City of Eagle in pursuit of a pathway connection between the future Meridian park property adjacent to the Boise River, Eagle Island Park and the Boise River Greenbelt. Accomplishment: Staff continues to collaborate with the City of Eagle and others to connect the City's pathway network and future connections to the Greenbelt and beyond. The City of Eagle is preparing to develop their own pathways master plan. Meridian staff will fulfill a coordination role to ensure that both plans have corroborating pathway points. 8. Goal: Update the Pathway Master Plan annually to reflect new information, completed projects and changing conditions. Accomplishment: Staff has prepared an update to the City's Pathway Network Map for review by the Commission and adoption by the City Council. The map is anticipated to be on a City Council agenda by the end of the year. PARKS & REC. COMMISSION - 2016 PATHWAY PRIORITY ACCOMPLISHMENTS PAGE 2 OF 2 Meridian Pathways Network Map •'r #' EXHIBIT 1 1 � 1 r _, CHINDEN 1 H CD MCMILLAN USTICKK' D CHERRY LN. KE IHAZ f � o 1 1 1 Mir a do _MOP 1 FAI 1 J W' 1 � 1 LUMBI 1 1 1 Amended Pathway Segments Nov 2018 1 1 in M.r 0 05 1 2 hfiles Not Adopted - a neat as of Oct 2016 Legend Pathways Oth er 6dstng Pattrxay �. Future Transit Station Proposed Pathway —•-- Allo ativeRoute - Park ■ Long -Ter m Route Srf,00l On Street Route Area of I mpact f � o 1 1 1 Mir a do _MOP 1 FAI 1 J W' 1 � 1 LUMBI 1 1 1 Amended Pathway Segments Nov 2018 1 1 in M.r 0 05 1 2 hfiles Not Adopted - a neat as of Oct 2016 1lleridian Loop -Paramount to Nferidian Rd. Connection Revise the map on 4-3 (Meridian Pathways Network Map), to refl ect a recently completed pathway connection along Director St. connecting Linder Road and' Meridian Road through the Paramount development. The connection has also been realigned to refl ect the pathway following Director St. to Meridian Road to Chinden Blvd. Cts Feet 0 150 300 600 900 1,200 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway Proposed Pathway —•---•- Alternative Route —•-- Long -Term Route On Street Route EXHIBIT 2 (A) a Aleridian Loop - Locust GrovelAfcAlillan Connection Revise the map on 4-3 (Meridian Pathways Network Map), to reflect arecently completed pathway connection along Locust GroveRoad connecting to MclNfillanRoad. Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend --� Existing Pathway -- Proposed Pathway -•-• Alternative Route -• -- bong -Term Route -- On street Route EXHIBIT 3 (B) I`oarseLateral -Letup Canal Connection Revise the map on 4-3 (Meridian Pathv�ays Network Map), to reflect arecently completed pathway connection along the Nourse Lateral connecting Ten Mile Road and lvic-Tviillan Road through the Cottonwood LLC demo el opment_ Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway Proposed Pathway -----•- Alternative Route —•-- Long -Term Route On Street Route EXHIBIT 4 (C) 1\oarse Lateral - Decator Estates Connection Revise the map on 4-3 (Meridian Pathways Network Itil+iap), to reflect removal of an alternativeroute pathway connection along the Nourse Lateral connecting Linder Road and theSridgetower Subdivision through the Decator Estates development. Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment en Legend Existing Pathway Proposed Pathway -•-•-•. Alternative Route -•... Long -Term Route On Street Route EXHIBIT 5 (D) Lemp Canal - Tustin 2 Connection Revise the map on 4-3 (-teridian Pathways Network Map), to reflect arecently completed pathway connection along the Lemp Canal north of McMillan Road through the matin 2 development. n Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway ----- Proposed Pathway -•-- - Altem ative Route -•-•- Long -Term Route ---•- On Street Route EXHIBITS (E) Y•f1-T A� f� Y I AL - -! !-JMitj In� r Wit" Lemp Canal - Tustin 2 Connection Revise the map on 4-3 (-teridian Pathways Network Map), to reflect arecently completed pathway connection along the Lemp Canal north of McMillan Road through the matin 2 development. n Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway ----- Proposed Pathway -•-- - Altem ative Route -•-•- Long -Term Route ---•- On Street Route EXHIBITS (E) Aleridian Loop - AlcArillan Connection Revise the map ono -3 (Meridian Path,%aysNmvorkMap), to reflect arecently completed pathway connection along McMillan Road to the Settlement Bridge development. Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway ---- Proposed Pathway —•---•• Alternative Route — • -- hong-Term Route On Street Route EXHIBIT 7 (F) r� f t1fo r -lb '�✓ — �- Ibrd L ,f 1 LJOY L m Lynn f Vi r -O LD `N rub er Five AFde Creek - Segment G Revise the map on 4-3 (Meridian Pathways Network Map), to reflect removal of the "Long-term Route" pathway alighnment as the existing multi -use pathway has been fWly constructed between Fairview and E. James Court vi a N. Lakes Place_ Feet 0 150 300 600 900 1,200 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway Proposed Pathway -----•° Alternative Route —•—•— Long -Term Route On Street Route EXHIBIT 8 (G) Aleridian Loop - AIcAfdlan Connection Reyisethemap on 4-3 QvIeridian Path-maysNetwork Map), to reflect arecently completed pathway connection along the South Slough to Eagle Road through the Bienville development. Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway ----••- Proposed Pathway -•-•-• Alternative Route -•-•- Long -Term Route —•- On Street Route EXHIBIT 9 (H) Aleridian Road - Overland to Franklin Connection Revise the map on 4-3 (Meridian Pathways Network Map), to reflect arecently completed pathway connection along Meridian Road connecting Overland Road and Franklin Road via the Meridian Road Interchange. Feet 0 350 700 1,400 2,100 2,800 2016 Meridian Pathways Network Map Amendment Legend --- Existing Pathway Proposed Pathway ....... Alternative Route —•-- Long -Term Route On Street Route EXHIBIT 10 (I) eri can F Ridenbaugh Canal - Fall Creek Sub Connection Revise the map on 4-3 (Xieridian Pathways Network Map), to reflect are -routing ofthe canal pathway from Stoddard Road to Linder Road through the F211 Creek Subdivision and to reflect a recently completed pathway connection along Kodiak St. Feet 0 225 450 900 1,350 1,800 2016 Meridian Pathways Network Map Amendment •v a Legend Existing Pathway ----- Proposed Pathway -•-• Alternative Route -•-- Long -Term Route On Street Route EXHIBIT 11 (J) Ten X-Ele Creek - Kachina Estates Connection Revise the map on 4-3 (Meridian Pathways Network Map), to reflect arecently completed pathway connection along Ten Mile Creek through the Kachina Estates development north of Nrctory Road, west of Locust Grove. � t� Feet 0 100 200 400 600 800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway -- Proposed Pathway -•--- ° Alternative Route -•-- Long -Term Route On Street Route EXHIBIT 12 (K) tt I5 J ,Vfe eal E, t LL a f,F o Vi ct. �E c Ly L 1 L 1 Pipeline Pathway -Victory/Linder Roads Rm,isethe map ono -3 (Meridian Pathways Network. -lap), to reflect a re-alighnmcnt of the proposed pathway along M story Road and Linder Road frontages instead of two arterial road crossings near the intersection. This will require pedestrian crossings at a signalized intersection in the future. �t� Feet 0 225 450 900 1,350 1,800 2016 Meridian Pathways Network Map Amendment Legend --- Existing Pathway Proposed Pathway —•-- Alternative Route —••-•— Long -Term Route On Street Route EXHIBIT 13 (L) Ridenbaugh Canal - Reflection Ridge Connection Revise the map on 4-3 (Meridian PathwaysNet%vork Map), to reflect arecently completed pathway connection along the Ridenbaugh Canal extending through the Reflection Ridge development. Feet 0 150 300 600 900 1,200 2016 Meridian Pathways Network Map Amendment Legend — Existing Pathway Proposed Pathway —•---•° Alternative Route —•—•— Long -Term Route On Street Route EXHIBIT 14 (M) Ten 1%Ele Creekl - Tascanv Connection Rev i se th e m ap on 4-3 (Meridian Pathways Network Map), to reflect arecently completed pathway connection along Ten Mile Creek connecting Bellingham East Sub to Amity Road through the Tuscany development. Also reflects removal of an on -street route no longer needed due to surrounding pathways. Feet 0 225 450 900 1,350 1,800 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway Proposed Pathway -•-•-•- Alternative Route -•-- Long -Term Route On Street Route EXHIBIT 15 (N) Farr Lateral - Reflection Ridge Connection Revise the map on 4-3 (Meridian Pathways Network Map), to reflect a recently completed pathway connection along Crest Ridge Drivel extending through the Reflection Ridge development connecting Meridian Road to Mary McPherson Elementary on Amity Road_ Feet 0 160 300 600 900 1,200 2016 Meridian Pathways Network Map Amendment Legend Existing Pathway Proposed Pathway -•--- Alternative Route - • -•- Long -Term Route On Street Route EXHIBIT 16 (0) Aferidian Loop - The Oaks South Connection Revise the map ono -3 (MeridianPath-mays Network Map), to reflect the re-routing of the pathway connection along the Oaks South collector roadway connecting Mcliillan Road to Ustick Road. Cts Feet 0 225 450 900 1,350 1,800 Legend Existing Pathway —�•-� Proposed Pathway ---- Alternative Route —•— Long -Term Route On street Route 2016 Meridian Pathways Network Map Amendment EXHIBIT 17 ( P) d1 C I I I G)� Cn! no i McMillan Meridian Loop - The Oaks "ti orth Connection Revise the map ono -3 (Meridian Pathways Network Map), to reflect there -routing of thepathway cormection along the Oaksltiorth collector roadway connecting Black Cat Road to McMillan Road_ Feet 0 225 450 900 1,350 1,800 2016 Meridian Pathways N etwork M ap Amendment Legend Existing Pathway Proposed Pathway —•--- Alternative Route —•-- Long -Term Route On Street Route EXHIBIT 18 (Q) 1Ly, f V fb • cn C13 r Da hne `. O Mc illan Itleridian Loop -Vicenza Connection Revise the map ono -3 (Meridian Pathways Nemorkit 2p), to reflect arecently completed pathway connection along Gondola Drive connecting Black Cat Road to Ten Mile Road through the Vicenza development. ,t] Feet 0 225 450 900 1,350 1,800 2016 Meridian Pathways Network Map Amendment Legend — Existing Pathway Proposed Pathway -----•• Alternative Route — • —•— Long -Term Route On Street Route EXHIBIT 19 (R) E IDIAN.-- PARKS Ft RECREATION COMMISSION PARKS COMMITTEE } MISSION: The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Ft OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. (MPR Master Plan adopted by City Council in December 2015) 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 3. Assist in the design and development of the future South Meridian 77 -Acre Park and three new neighborhood parks: Hillsdale, Reta Huskey, and Bainbridge. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. MINUTES • Wednesday, November 9, 2016 The Parks Committee met on Wednesday, November 9, 2016 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 6:55 p.m. Attending: X Sharon Borton, Commissioner Et Chairwoman (Minutes Taker) MPR Commission Parks Committee Meeting - December 14, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Creg Steele, Commissioner X Jessica West, Commissioner X Mike Barton, MPR Dept. X Steve Siddoway, MPR Dept. 1. Update of Parks Committee Mike provided an update to Creg and Jessica regarding the Park Committee's work. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Theming £t Art of Heroes Park The Committee is working on finding some art possibilities for Heroes Park. There will be RFP presentations on December 7, 2016 at City Hall for Creg, Sharon, and Jessica to attend. Action Items: • Creg, Sharon, and Jessica will be at City Hall on December 7, 2016 to serve as panelists for the presentation/special meeting of the art ideas. • Rachel will email the panelists a reminder about the time and date. Committee Recommendations to Commission: • None at this time. 3. Memorial Program Update The Committee is still working on contacting the Kleiners regarding an update. Action Items: • Steve will contact the Kleiners to get their feedback/ opinion. Committee Recommendations to Commission: • None at this time. 4. Brainstorm Committee Responses for FY16 MPR Commission Annual Report The group started brainstorming Committee Accomplishments for FY2016 but ran out of time. Action Items: • Sharon will email Rachel the Committee's report. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 7:40 p.m. AGENDA • Wednesday, December 14, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. 2016-2017 Parks Committee Goal Setting 2. Memorial Program Update 3. Heroes Park Art Update MPR Commission Parks Committee Meeting - December 14, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Et RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS Et OBJECTIVES • Fiscal Year 2015-2016: 1. Plan for the April 13, 2016 Spring Pathways Tour. 2. Plan for the November 9, 2016 Pathways Priority Workshop. 3. Prioritize pathway projects. 4. Help identify any gaps or missing pathway sections, etc. in the community to get these segments developed and/or upgraded. MINUTES • Wednesday, November 9, 2016 The Pathways Committee met on Wednesday, November 9, 2016 in Conference Room A at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 6:55 p.m. Attending: X John Nesmith, Commissioner Et Chairman X Hannah Sturtevant, Commissioner MPR Commission Pathways Committee Meeting - December 14, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Debbie Shaner, Commissioner X Jay Gibbons, MPR Dept. 1. Update on Pathways Committee Jay oriented the new Commission members about the purpose of the Pathways Committee. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Pathway Segments The group spent some time talking about various pathway segments that are being worked on. Jay will facilitate a Pathways Workshop later in the evening, which will detail all of the segments that have been or are being developed. Action Items: • Jay to facilitate a Pathways Workshop later in the evening. Committee Recommendations to Commission: • None at this time. 3. Brainstorm Committee Responses for FY16 MPR Commission Annual Report Committee members began to brainstorm some of their accomplishments for the Commission's Annual Report. Action Items: • Jay to email Rachel the Committee's report. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 7:40 p.m. AGENDA • Wednesday, December 14, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Pathways Workshop Debrief Et 2017 Pathways Priority Discussion 2. 2016-2017 Pathways Committee Goal Setting MPR Commission Pathways Committee Meeting - December 14, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (::�Wl IDIAN�- PARKS Fk RECREATION COMMISSION MISSION: MARKETING COMMITTEE J V�. �s .x t The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Et OBJECTIVES • Fiscal Year 2015-2016 1. Update and complete the Parks Et Pathways Z -Cards for printing and distribution. 2. Finalize and distribute a Meridian "Year at a Glance/Top Meridian Events" calendar. 3. Create a calendar for the MPR Commissioners to sign up and commit to upcoming events—at least one to two people at each event. 4. Reach out/solicit to community organizations the Meridian Parks Et Recreation presentation—once created—to emphasize the economic benefits. 5. Identify marketing/ promotional items for the MPR Department to have at events for distribution. MINUTES • Wednesday, November 9, 2016 The Marketing Committee met on Wednesday, November 9, 2016 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 6:55 p.m. Attending: X Jo Greer, Chairwoman Et Commissioner MPR Commission Marketing Committee Meeting - December 14, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Craig Robinson, Commissioner X Kayla McNay, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Rachel Myers, MPR Dept. (attended a portion) 1. Update on Parks Et Pathways Z -Card Map Rachel brought an updated, revised copy, based on last month's changes. The only comment they had was to add a contact information block, including the MPR Department's phone number and website. Once this has a final staff review, the document will be ready for printing. Action Items: • Rachel to continue working with City staff to finalize the document for printing. Committee Recommendations to Commission: • None at this time. 2. Update on Commissioner Presence in the Community There has been good Commissioner presence through the Trunk or Treat and Howl -O -Woof events. Commissioners will attend some of the Christmas in Meridian festivities. They also have some volunteer opportunities available on Saturday, December 3 from 10 a.m. to 3 p.m. where there will be an MPR Department/ Commission booth. If anyone is interested in volunteering, please notify either Jo or Shelly. Jo requested Shelly to send out an email. The Homecourt Grand Re -Opening Celebration will be happening later in December which the Commissioners will want to attend. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Update on MPR Presentation and Solicitation to Community Organizations - Spear- headed by Committee Shelly has been working on a PowerPoint. The MPR Department will be the speaker for the Meridian Chamber of Commerce luncheon in April. They also have confirmation from the Kiwanis Club. Therefore, the Committee is identifying different clubs they can present to for the MPR Department. The slide show will not only feature the parks, but also the many recreation activities that are offered through the City. Once Shelly has the PowerPoint created, she will give the presentation to the Commission in March 2017 so that the Commissioners can provide any feedback in order to fine-tune the PowerPoint. Action Items: • Shelly to continue working on PowerPoint. Committee Recommendations to Commission: • None at this time. 4. Update on Chamber of Commerce Presentation Anne Little Roberts has been receiving video information in bits and pieces with the goal of creating a community presentation which would be similar to the Twin Falls Chamber of Commerce through a grant. Action Items: MPR Commission Marketing Committee Meeting - December 14, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • None at this time. Committee Recommendations to Commission: • None at this time. 5. Parks tt Recreation Month Activities Planning for 2017 Because July has been recognized as "Parks Et Recreation Month," Committee members are discussing activities where they can be involved. The group would like to include Kaycee Emery for her input. They talked about doing a photo of the day and having "#MyMeridian " that goes with the MPR Department so that they can have their own hashtag. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 6. Brainstorm Committee Responses for FYI Commission Annual Report Committee members worked on their responses for the annual report. Action Items: • Jo will email Rachel the complete report. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 7:40 p.m. AGENDA • Wednesday, December 14, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Update on Parks Et Pathways Z -Card Map 2. Update on Commissioner Presence in the Community 3. Update on MPR Presentation and Soliciting to Community Organizations - Spear -headed by Committee 4. Update on Chamber of Commerce Presentation 5. Parks Et Recreation Month Activities Planning for 2017 6. 2016-2017 Marketing Committee Goal Setting MPR Commission Marketing Committee Meeting - December 14, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. �E IDIAtN�- PARKS Et RECREATION DEPARTMENT STAFF REPORTS December 14, 2016 Administration Division Department Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the December 14, 2016 MPR Commission Meeting.) Parks Division Parks Superintendent's Report: MIKE BARTON (Please note, a verbal report will be provided at the December 14, 2016 MPR Commission Meeting.) City Arborist's Report: ELROY HUFF 1. Tree City USA - I will fill out the application again for this year starting around the first part of November to re -apply for the Tree City USA designation. We planted approximately 100 trees in the park system this year. Many of the trees were trimmed, and we finished the first year of the new five-year trimming rotation. 2. Kleiner Arboretum - We have room for approximately 25 more trees in the Kleiner Park arboretum. I have disseminated a list of the trees we would like Parks Ft Recreation Department Staff Reports - December 14, 2016 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. to acquire. It is getting more difficult to locate this group of trees which include some fir, pine, and oak trees and the hard -to -find edible nut trees. 3. City Christmas Tree Lighting - The tree this year is a giant Sequoia; this is the first time we have had a tree like this one. The tree grew too large for the space that it was planted from the donor's property. The tree grew to 35 feet over the course of 16 years. Wow! We also added new lights to the tree at Generations Plaza this year. What a nice change in how it looks. I have already found a potential tree for next year which is at least 40 feet in height or taller. We will be back to the Blue Spruce trees next year. Parks 8t Pathways Project Manager's Report: JAY GIBBONS 1. Five Mile Creek Pathway - Segment H2, Badley to Fairview - Staff continues to pursue easements to allow construction of a multi -use pathway building on the success of the H1 project completed in 2012. Easements across the two remaining properties are being pursued. 2. Rail With Trail Pathway - A regional RWT Pathway Workgroup has been created and has met twice regarding expanding the City's project to encompass a pathway from the depot in Nampa to the depot in Boise. Members of the workgroup represent each city, the highway district, and COMPASS. The COMPASS Board has approved a workplan to assist the group with research, studies, and project development support. Work is ongoing. The funded 2016 project to secure construction documents for the first half mile from Meridian Road to the point where Nine Mile Drain crosses the rail corridor is underway. We have executed a contract with CTA for design services. They are compiling survey, irrigation infrastructure, and floodplain information to prepare the base mapping for the project. Coordination meetings between the City and consultant occur every other week. 3. Transportation Improvement Projects - Staff is working with Development Services and Public Works to coordinate roadway and intersection improvements for near-term projects. These projects include Pine Avenue - Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road Widening - Cherry to Ustick. 4. FY16 Five Mile Creek Pathway System Project - The funded project is to secure pathway easements for all proposed segments from Black Cat Road to Eagle Road. The second aspect of the funded project is to construct widened existing sidewalks in two locations; west side of Linder - Bud Porter to Ustick, and the south side of East James Court to Jackson Drain Pathway. The Land Group is finalizing construction drawings and easement exhibits on the Linder Road project in order to secure the necessary easement with the HOA. We Parks li Recreation Department Staff Reports - December 14, 2016 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. continue to work on securing easements from the affected property owners on the E. James Ct. project. Once easements are secured, the project will be bid and constructed. 5. Pathway Directional Signage Project - We are working on a package of directional signs for the Five Mile Creek Pathway network from Pine to Ten Mile. Sign locations have been identified, and directional information is being added. There are more than a dozen double -facing signs to be created and installed by spring. 6. Lemp Canal/Larkwood Pathway Connection - The project will close the gap between two existing multi -use pathways running parallel to McMillan Road between Locust Grove and Meridian Roads across the frontage of the Larkwood Subdivision. The pathway will impact the subdivision's entry landscape and frontage. Staff has prepared a concept site plan for use by the HOA and affected property owners. Recreation Division Recreation Manager's Report: COLIN MOSS 1. Temporary Use Permits (TUPs) - The 2017 event calendar continues to fill up with 33 events scheduled. 2. Athletic Field Scheduling - Applications are due by January 13 for sports organizations to request field time for their leagues and tournaments in 2017; therefore, I will reach out to several groups to talk about what they'll be requesting and what we'll have available next year. 3. Christmas in Meridian - Christmas in Meridian was a great success this year. The parade continues to improve every year. The Winterland Festival's move over to the Boys and Girls Club was a huge hit. In addition, the craft bazaar on Thursday saw its best attendance yet. It was a team effort with almost everyone in the department pitching in to help. 4. Recreation Coordinator - We're nearing the end of the interview process for the Recreation Coordinator (Sports) position and hope to have the position filled before Christmas. 5. Department Dashboards - We have been tracking many statistics from different areas in our department, and I will be taking a closer look at how best to measure our performance in several areas of our department. Especially Parks Ek Recreation Department Staff Reports - December 14, 2016 Page 3 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. with a potential software transition in the next year when we may lose some data, we want to ensure we have everything we need before that happens. Recreation Coordinators' Report: GARRETT WHITE, JAKE GARRO, Et RENEE WHITE 1. Homecourt Facility - Garrett has been working on several projects which include: • Janitorial contracts - All toilet paper, paper towel, soap, and sanitizer dispensers have been replaced to match all City facilities. The project was completed the first week in October. Only the women's restroom needs some paint touch up at this point and should be finished by the end of the week. We need to install another two -roll toilet paper dispenser in each stall in the women's and men's restroom. This should be completed by the end of the week. • Moisture barrier repairs - This project was completed on Friday, October 21. We are currently gathering bids on what it would cost to insulate the gym HVAC units. There are four units in the gym area that gather condensation on high -use activities. • Scheduling -This is an ongoing project. • Staffing - All staff are hired. • Facility signage - The Meridian logo sign will be installed this Sunday, December 11. • HVAC issues - We are still working on getting access to the HVAC controls. Eric Jensen is working on this and has been working with IT to determine the best solution. 2. Fall Flag Football - The Fall Flag Football League has ended, and awards have been ordered. 3. Fall Volleyball League - We are currently towards the season -end tournament. The league continues to run smoothly and will finish up by December 16. 4. Fall Basketball League - We are in the last week of the Fall Basketball League. This league also continues to run smoothly. 5. 6th Annual Holiday Classic Volleyball Tournament - This tournament was held on Saturday, November 12 this year. There were 26 teams involved, and we were able to raise $2,560. We have partnered with the Meridian Head Start program again and have purchased gifts for 55 kids! Barb Hatch and Ali Aldape have organized several volunteers to help shop and wrap the gifts. We will be delivering them next week. Parks Et Recreation Department Staff Reports - December 14, 2016 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. Winter Basketball League - We are currently taking registrations for the Winter Basketball League. The deadline to register is December 16. The league will begin the week of January 2. 7. Winter Volleyball League - We are currently taking registrations for the Winter Volleyball League. The deadline to register is December 16. The league wilt begin the week of January 2. 8. 2017 Winter/Spring Activity Guide - We are nearing completion of the 2016- 2017 Winter/Spring Activity Guide. The guide will be released on December 9 in the Meridian Press Tribune. Registration begins December 12 with classes beginning the week of January 2. All activities have been inputted into ActiveNet. 9. 2017 Instructor Contracts - Jake is putting together 2017 winter/spring contracts for community education instructors. 10. New Instructor Orientations - Jake will work with new instructors, instructing them how to work with ActiveNet, and Meridian Community Center orientations. 11. Meridian Community Center Cleanup - Between the dates of December 19 - January 2, Jake will clean and re -organize the office area and backroom storage areas at the Meridian Community Center. 12. Marketing Et Advertising - Jake is delivering activity guides to West Ada elementary schools. He is working with community education instructors to gather marketing materials to be sent out through ActiveNet and to be displayed at the Meridian Community Center. 13. Christmas in Meridian - The Winter Lights Parade was on Friday, December 2. It was extraordinary. We had more than 50 individual parade entries who decorated with festiveness and cheer. The parade was well attended by more than 6,000 Christmas revelers. New this year, we showed the movie, "How the Grinch Stole Christmas," on the side of the building which was received with oohs and ahhs. Other changes included moving the main stage location to the other side of Idaho Street. More evaluation will be done to address the parade route, traffic, and Santa's presence during the final blocks of the parade. The Children's Winterland Festival was on Saturday, December 3 from 10 a.m. - 3 p.m. in the new location - Boys and Girls Club of Meridian. We had 10 organizations produce 13 different crafts and activities. Highlights included photos with Santa and reindeer food. The kids were delighted. Parks & Recreation Department Staff Reports - December 14, 2016 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Downtown Business Decorating Contest People's Choice voting will take place throughout December. The Christmas Committee was awesome, and the Parks crew was spectacular. It was the Best Christmas Ever. 14. Mayor's Youth Advisory Council (MYAC)/Teen Activities Council (TAC) - The TAC Committee produced ice skating/movie night for all of MYAC which was held at The Village in Meridian. We had about 60 youth attend. The holiday party is Monday, December 12. Renee suspects there will be many changes as Ken Corder accepts his new position and transitions out of MYAC. Parks 8 Recreation Department Staff Reports - December 14, 2016 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Ribbon Cape A PROPOSAL FOR MERIDIAN'S Heroes Park OVERALL GOAL: The goal is to create a strong sense of place and park identity for Heroes Park. CONCEPT: Superheroes and capes are strong identifiers with the word "heroes" Kids can easily relate to that concept, and youth soccer is the main use of this park. The proposal is for an abstracted origami -inspired steel `superhero' to pose high above the park's main planter, with another sculpture at Ten Mile Road. Airy bands of energy swirl around the figure and form a ribbon-like cape that can be interpreted in several different ways. TRAIL MARKERS 5+ double -sided trail markers mark path distances in an artful way related to the main sculpture. These could be combined with a community engagement activity. Estimated cost: $8,000 -15,000 ENTRY The 16' high abstracted steel `caped superhero' greets visitors and marks the entry. A signature solid color and metallic accents makes it even more distinctive. Estimated cost: $15,000 - $20,000 MALTA DRIVE LOGO / WEB / SIGNAGE The superhero figure or the cape image alone could translate to logo and printed/web identity usage. ARCHES A 10' high arch is created by mirroring the superhero's shape above the path. This forms a "tunnel" and could be used after matches for soccer players to run under. Estimated cost: $20,000 - $25,000 m rpt, .� C z - Located in the main planter, the 16' high `caped superhero' can be seen from anywhere in the park. Estimated cost: $15,000 - $20,000 } Stephanie Inman 2016 Ribbon Cape A PROPOSAL FOR MERIDIAN'S Heroes Park BUDGET ENTRY SCULPTURE: $15,000 - $20,000 Metal fabrication (figure, pole): $8,000 Concrete (sonotube and pad): $1,500 Powder coat: $1,000 Crane / delivery: $700* Contingency: $1,500 Artist design / coordination: $1,800 PARK SCULPTURE: $15,000 - $20,000 Metal fabrication (figure, pole): $8,000 Concrete (sonotube and pad): $1,500 Powder coat: $1,000 Crane / delivery: $700* Contingency: $1,500 Artist design / coordination: $1,800 ARCHES SCULPTURE: $20,000 - $25,000 Metal fabrication (2 figures, 2 poles): $14,000 Concrete (sonotubes and pads): $2,500 Powder coat: $1,500 Crane / delivery: $700* Contingency: $1,500 Artist design / coordination: $1,800 TRAIL MARKERS: $8,000 - $15,000 (optional, could be phased later) Each marker (FOSSIL panel, steel base): $1,000 (5+ suggested) Concrete bases / install (all): $2,000 Contingency: TBD Artist design / community engagement / coordination: $1,500 - $4,000 ADDITIONAL EXPENSES: TBD Engineering of 3 sculptures, if required: $2,500 estimated Permitting fees / coordination: $4,000 estimated PROPOSED MATERIALS: Powder coated 1/4" steel TIMELINE: After approved design, 6 months for fabrication *Crane costs assumes a total cost of $1,500 - 2,000 with the 3 sculptures installed at the same time. Stephanie Inman 2016 St�+�e IwAA:�+fl publicart I graphicdesign I handlettering SUMMARY OF EXPERIENCE My public art portfolio includes a variety of work, from Furcula, an abstracted 13' high aluminum vulture sculpture at Zoo Boise, to Wings, a hand lettered quotation 10' wide cut out of plywood at the Nampa Public Library. I recently completed several public art installations for the Valley Region Transit's Main Street Station, the new downtown Boise bus terminal. One is Color Passages, a set of 4 colorful floor medallions to help bus patrons find their way, and another is a 12'x 14' collage of broken toys that greets visitors and tells them,"Keep Moving People': 20' high landmark signage I designed for Rhodes Park is currently under construction. This project was similar in budget and scope to the Heroes Park project in Meridian and I worked with Ken McCall and Trademark Sign Company to bring my ideas for Rhodes Park to life. I've developed several Art Plans including the Public Art Plan for Boise's City Hall Plaza, the Nampa Public Library Art Plan, the Cultural Arts Plan for the 30th Street Neighborhood and, most recently, the Art Plan for VRT's Main Street Station. These Art Plans identify cultural assets and public art opportunities. When creating these documents, I worked with community groups, city staff, residents, business owners, and neighborhood associations. I truly enjoy a collaborative environment! As a designer I thrive challenges and collaborations in public art, hand lettering, and graphic design. I believe all design - be it public art, graphic design, sculpture, architecture - should have intentional meaning and connection to its region and site. 2016 Journey of Heroes by Ken McCall 208.850.7579 kmcca11335@gmaii.com Journey of Heroes by Ken McCall Project proposal 'Journey of Heroes"represents adventure, transformation and change. When thinking about what I would do for this project, I thought of pioneers and explorers, and throughout most of history this has been done using the power of wind. My sculpture represents the harnessing of that power, while the ghost images depicted on the sails are of courageous individuals throughout history who have influenced and moved me in my own personal journey. Artwork description A kinetic sculpture designed to move in the wind, "Journey of Heroes" will be fabricated from powder coated steel and aluminum. The largest piece will be approximately 25-27 feet tall, the medium 20-21 feet tall, and the smallest 15-16 feet tall. They will be placed in a triangular formation, so as they move they will create visually intriguing negative and positive spaces. The ghost images of heroes throughout history will be applied with a translucent vinyl and coated with an automotive clear coat which ensures durability and longevity. The spinning apparatus will be a concealed, tapered axle bearing used in semi -trucks. Additionally, individual trail markers made from the same materials will be placed approximately every.1 mile showing distance. Each trail marker will be approximately 5 feet tall by 3 feet wide. Images will depict local heroes; the city of Meridian could ask the public to nominate those individuals, which could be used to promote and celebrate the park and its new artwork. All of the materials used will require little maintenance and everything will be designed so that individual pieces can be repaired if needed. The skills needed for this project; creative design, meticulous craftsmanship, solid outdoor fabrication, practical experience with permanent materials,and teamwork with design professionals; are skills that I have been employing on many individual installations internationally. I believe that my own artistic vision, years of professional fabrication and my local collaborative working experience combine to make me a unique candidate. I can easily flow from working with the team professionals in creating a unified artistic direction to creating enduring artistic components. I--- 'FN �1 ICI V � r � Trail Markers Summary of similar projects Each public art project has its own potential and my approach is to create a new design for each opportunity. I am a sculptor based in Boise who specializes in creating enduring works from metal. For over 20 years I have been sculpting contemporary worksthat combine clean, flowing lines with unexpected details. My fabrication skill set serves not only my own art but allows me the opportunity to collaborate with artists of other disciplines to design and create unique works. Regionally I have collaborated with Mark Baltes, Leslie Dixon, Ward Hopper and Reham Aarti on a number of recent projects and have worked with the nationally renowned sculptor Arthur Higgins. Some of my recent notable works and collaborations are"Aeternum Folia" and "Circuitree" for Greeley, CO,"Leaf Spiral" for Redmond, OR,"Symmetry" for the Inn @ 500 currently being built in Boise,"Transference" for Boise State University, a series of sculptures for the Central Rim Community in Boise, and a multiple sculpture design and installation forThe City of Bend, Oregon. Working in primarily metal allows the flexibility to produce both delicate and monumental objects of art that can live in almost any space.The materials I work in most often are aluminum and stainless steel which is extremely versatile for lasting outdoor installations. The meticulous construction methods that my studio employs often give a seamless quality to the art to emphasize the elegant lines of the design. Color is used carefully to enliven the space and I often incorporate other materials in the work as important details. Recent pieces have utilized gilding, mosaic, acrylic and specialized finishes to enhance the design. Timeline, schedule of work, and budget "Journey of Heroes" will take 6 months to complete after fabrication begins: Approval of engineer 2 weeks Permits and other documentation 2 weeks Purchase and delivery of materials 2 weeks Fabrication 3 months Powder coating and painting 2 weeks Concrete work (embeds/footings) 2 weeks Installation 1-3 days Engineering $1,500 Permits and other documents $5,000 Materials $10,000 Fabrication $30,000 Concrete work $4,000 Installation $1,500 Contingency $7,000 Artist Fee $13,000 Letter of Intent I, Ken McCall (McCall Studios), intend to submit a proposal and presentation for the Park Identity at Heroes Park. Thank you, Ken Mc s 11-1-16 r n .f. D �� 0 �m �a �D {f �� r; Heroes Park: Experience and Qualifications Trademark is a full-service design and fabrication studio located in Boise, Idaho specializing in experiential design, wayfinding, and public art installation. What sets us apart is our ability to bring our vision and designs into the physical realm. As a full -functioning, mixed -media studio, we oversee each unique project from inception to completion. Our Trademark is creating fine art with functionality. We have chosen to showcase Julius Kleiner Wayfinding Sculptures and Rhodes Park Landmark Letters as projects that best demonstrate our ability to conceptualize and produce unique, monumental pieces of site-specific art. It is our intent to make Heroes Park no exception, creating iconic artwork that will make it a destination for park goers everywhere. John Yarnell Founder, Co -Owner, Trademark Design and Fabrication 2009 -Present Seventeen years working as a designer and graphic artist. John is a principal designer and art director at Trademark. Highly skilled in sculpture and dimensional design, John leads with vision and meticulous attention to detail, making him the driving force behind Trademark's aesthetic. Jason Keeble Founder, Co -Owner, Trademark Design and Fabrication 2009 -Present Nineteen years working as a designer and graphic artist Jason is a multi -disciplinary artist and art director at Trademark. He is versatile in multiple mediums including painting, illustration, technical design, and hand lettering. 1 CD 3 3 Q CD G r7 S �G N -v CD m L 3 m I"r 1"r N_ f70 SL UC �D n a o' LA LA fl. 0 tA X" r m 0, n S CA N n 0 n LAm 0) CA Cr 1 fl1 0- m m' Uo G1 CD N LA O tA �a CD 3 Q 3 O O i11 3 O X11 C O O 5. 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(D 4�1 E5 - �_ 0 C O < c) 0, . N c O O 00 7. Ul �o m ;a 4:1 o" O O c . LV 1930Hi\(/ .. , e Heroes Park: Budget >=t Timeline MAIN SCULPTURE $22,000(w/o cable) - $25,000 (w/cable) Metal fabrication: $12,000 Concrete pads: $2,000 Crane: $500 Install: $1,200 Hardware: $80 Paint: $2,000 Engineering: $1,500 Design: $1,200 ENTRYWAY $15,000418,000 Metal fabrication: $5,000 Concrete pad: $8,000 Letters: $1,200 Paint: $1,000 Crane: $500 Install: $500 Engineering: $1,000 INTERPRETIVE SCULPTURES $26,000 Metal fabrication: $1,200 Paint: $600 Fossil panels: $600 Hardware: $200 Concrete: $600 Install: $400 Assembly: $500 Engineering: $300 Design: $500 $5,200/ea (5 total) TRAIL MARKERS $7,000 Metal fabrication: $500 Powder coat/paint: $250 Graphics: $300 Hardware: $100 Engineering: $100 Design: $200 Install: $300 $1,750/ea (4 total) TIMELINE: Upon design approval, please allow 4-5 months for project completion. Letter of Intent At Trademark, we're continually inspired by public art opportunities where community engagement is the driving force behind each project. Public art can help set the tone of a neighborhood or a park, forming community identity by taking an ordinary space and making it extraordinary. Most importantly, public art accessibility gives everyone a chance to connect and form unique—yet shared—emotional responses. We recognize that site-specific artwork requires careful and thoughtful understanding of the site and its surrounding areas. As experiential designers, we're interested in enhancing the human experience by creating art which will instill a sense of pride and ownership in parks, neighborhoods, and environments as a whole. We aim to create an experience that is custom and unique to the area, making Heroes park a destination for park -goers everywhere. Inspired by the word "Heroes"—and the grandeur, admiration, courage, and sense of accomplishment that word encompasses—we will collaborate with local artists Stephanie Inman and Ken McCall to conceptualize a central theme and identity for the park. Together, we'll disseminate the importance of that word and paint the blank canvas Heroes Park currently holds, proving that heroes aren't just those who wear a cape. Producing unique, monumental works of art the entire community can enjoy is what fuels us here at Trademark. Thank you for the opportunity to be considered as the artist for Heroes Park. Sincerely, Trademark Design and Fabrication