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2016 02-10E IDIAN.---- PARKS Et RECREATION COMMISSION REGULAR MEETING • AGENDA Meridian City Hall • Council Chambers • 33 East Broadway Avenue, Meridian, Idaho Wednesday, February 10, 2016 • 5:30 p.m. Mission: The Meridian Parks Ft Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. ------------------------------------------- - ------------------------------------,------------------------;---------------------, Approximate ; 'Presenter {_______________--_____-_________________-_________-_-___d_________________-__________-_-_._..—________-_____--------------------- I I Time I 1. Roll -Call Attendance Rachel Myers I 2 minutes Creg Steele, President John Nesmith I — Sharon Borton, vice President — Craig Robinson _ Jo Greer — Matt Stoll — Phillip Liddell — Hannah Sturtevant p I I I 2. Adoption of the Agenda r Creg Steele a -------.-a----------------------------------------------------; ------------------- ----I -----------------------� I 2 minutes I- 3. Approval of Minutes of the January 13, 2016 Special s Creg Steele 2 minutes Meeting tl tl I I I ' I 0 I I e 4. Announcements e I 10 minutes: a a. Commissioner Treg Bernt s Creg Steele 5 minutes b. Committee Assignments Creg Steele 5 minutes --------------------------------- -------------------------------------------------- -----_---------------------------------------� 5. Committee Meetings 50 minutes a. Parks Committee b. Pathways Committee c. Marketing Committee 1 I I 6. Committee Reports 1 15 minutes: a. Parks Committee 5 minutes ------- b__Pathways Committee ----------------------m_.- - - - - - - - - - - - - - ----------------------------------- - - - - - -' - --5 minutes - -� Parks Parks Ft Recreation Commission Meeting Agenda - February 10, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. --- . i ------------- ; cMarketng Committee ' ------------------------------------------------------ 7. New Business a. Social Media Best Practices Presentation b. MPR Department Classes £t Camps Update -------------------------------------------I 8. Old Business -NONE ------------------------------------------- I ----------------------------------- ----5 minutes --- ; ----- ------------- - - - - - --------------------- I I 40 minutes: Kaycee Emery 20 minutes Jake Garro 20 minutes ; -----------------------------------------------------------------f-------------------- I I 9. Workshop - Conference Room A 1 hour: a. Bellano Creek Subdivision Park Design Concept i Kim Siegenthaler 30 minutes b. Bainbridge Subdivision Park Design Concept Bob Schafer 30 minutes -------------------------------------------I I ; 10. Staff Reports ----------------------------- -----------_.- ; 11. Adjourn --------------------------------------------- ATTACHMENTS: (1) 1-13-16 Special Meeting Minutes (2) Recreation Et Special Events Committee: 1-13-16 Meeting Minutes (3) Parks Amenities 8 Signage Committee: 1-13-16 Meeting Minutes (4) Community Liaison Committee: 1-13-16 Meeting Minutes (5) Parks Committee: Mission, Goals & Objectives, 2-10-16 Agenda (6) Pathways Committee: Mission, Goals Et Objectives, 2-10-16 Agenda (7) Marketing Committee: Mission, Goals 8 Objectives, 2-10-16 Agenda (8) Staff Reports: Administration, Parks, and Recreation Divisions (9) Miscellaneous: Amended MPR Commission Bylaws ; i I ; .-.-.--_________.-.______--___-__- ------------- I _____---.___-----__ MPR Staff 15 minutes ; --------------------------- ;------------------------------------- ------ ; ; Creg Steele 1 minute ------------------------------ - - - - - - - - - - - - - - -' NEXT MEETING: MARCH 9, 2016 • 5:30 P.M. 2016 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Begin implementation of the updated MPR Master Plan. 3. Participate in the design development of Bellano Creek/Huskey, Bainbridge, and the South Meridian 77 -Acre properties. 4. Explore options to obtain, build, or develop partnerships for a field house, an aquatics center, and/or additional park space. 5. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 6. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 7. Pursue opportunities to foster greater Commission involvement in community events. Parks 8 Recreation Commission Meeting Agenda - February 10, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Et RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, February 10, 2016 • 5:30 p.m. The Meridian Parks Ft Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Creg Steele called the meeting to order at approximately 5:34 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Creg Steele, President X John Nesmith X Sharon Borton, Vice President X Craig Robinson X Jo Greer 0 Matt Stoll X Phillip Liddell X Hannah Sturtevant (arrived at approx. 5:41 p.m.) Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Director Steve Siddoway, Parks Superintendent Mike Barton, Parks Et Pathways Project Manager Jay Gibbons, Recreation Manager Colin Moss, Marketing Coordinator Shelly Houston, and Recreation Coordinator Jake Garro; Deputy City Attorney Emily Kane; Communications Manager Kaycee Emery; Arts ft Culture Specialist Hillary Bodnar; Arts Commissioners Gretchen Caserotti, Mary Jensen, and Claudia Weathermon Tester; and Citizens Dave Querry, Donnarae Querry, and Scout Masters and Scouts from Troop 119. 2. Adoption of the Agenda Commission President Creg Steele entertained a motion to accept the agenda as presented. Commissioner John Nesmith moved to adopt the agenda as presented. Commission Vice President Sharon Borton seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the January 13, 2016 Special Meeting Parks rt Recreation Commission Meeting Minutes - February 10, 2016 Page 1 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission President Creg Steele entertained a motion to approve the minutes as presented. Commission Vice President Sharon Borton moved to adopt the minutes as presented. Commissioner John Nesmith seconded. All were in favor of the motion. 4. Announcements a. Commissioner Treg Bernt - Creg Steele Commission President Creg Steele announced an email was circulated about Treg Bernt's resignation from the Commission just shortly after the last meeting. We are currently seeking a new Commissioner. [Note: The vacancy has been advertised, which closed on Friday, February 5, 2015.] MPR Director Steve Siddoway stated applications have come in to the Mayor's office. They are in the process of selecting a new Parks and Recreation Commissioner. Steve stated how much he has appreciated Treg being on the Commission. He has been a positive influence with a lot of energy and has enjoyed working with him. They have loved having him and are sorry to see him go. Steve would welcome Treg back. President Steele expressed Treg will be missed and was a great addition to the MPR Commission. b. Committee Assignments - Creg Steele Commission President Creg Steele reported last month the Commissioners formulated new committees. He announced the members for each committee as follows: • Parks Committee - Sharon Borton (Chair), Phil Liddell, and Craig Robinson. • Pathways Committee - John Nesmith (Chair), Matt Stoll, and Treg Bernt's replacement. • Marketing Committee - Jo Greer (Chair), Creg Steele, and Hannah Sturtevant. The plan is to mix up the committee members each year so that everyone gets to experience all of the committees and have a fresh perspective. Commissioner Phil Liddell suggested rotating one member out from each committee, rather than two. More discussion will be had in November for reassessment. Commission participants broke out into their respective committees at approximately 5:41 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:34 p.m. 6. Committee Reports a. Parks Committee - Mike Barton Committee member Mike Barton reported the Parks Committee met that evening. Those in attendance were: Chairwoman Sharon Borton, Mike Barton, Phil Liddell, Parks ri Recreation Commission Meeting Minutes - February 10, 2016 Page 2 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Craig Robinson, Gretchen Caserotti, Mary Jensen, Claudia Weathermon Tester, Hillary Bodnar, and Rachel Myers (attended a portion). • Continue Discussion of Creating Park Identity Through Artwork Via an RFP Draft Review - The Committee was joined that evening by three Meridian Arts Commissioners—Gretchen, Mary, and Claudia—and Hillary, Arts and Culture Specialist. Phil handed out three site plans of parks they are working on developing specific identifies. During last month's meeting, it was talked about issuing an RFP for a call to artists to start working on these identities, but now has changed into a Request for Qualifications (RFQ). They would like to build a roster of qualified artists and have them work on a specific park or idea so that the Committee can develop a broad talent base of people to draw from. The group spent a good deal of time wordsmithing the RFQ, the evaluation criteria, and scoring. They also talked about who will be ranking the proposers. Regarding the timeline, the Arts Commissioners will have their meeting on February 11, 2016 and will put the final edits on the RFQ and also develop the scoring criteria by working with the Purchasing Department. They hope to advertise this project in the coming weeks. The Arts Commissioners will help guide the Committee through this process. Phil Liddell stated the Committee put a May 1, 2017 date to try and get something created through the whole RFQ process, which will give them ample time to pull the project together and give the artists enough time to develop their piece. b. Pathways Committee - John Nesmith Committee Chairman John Nesmith reported the Pathways Committee met that evening. Those in attendance were: Chairman John Nesmith, Jay Gibbons, and Rachel Myers (attended a portion). • Brainstorm FY2016 Committee Goals Ft Obi_ectives - The Committee identified their goals as follows: 1) Plan for the April 13, 2016 Spring Pathways Tour. 2) Plan for the November 9, 2016 Pathways Priority Workshop. 3) Prioritize pathway projects. 4) Help identify any gaps or missing pathway sections, etc. in the community to get these segments developed and/or upgraded. • April Pathways Tour Planning - Committee members spent the remainder of their time planning for the tour and shared some ideas and routes. c. Marketing Committee - Jo Greer Committee Chairwoman Jo Greer reported the Marketing Committee met that evening. Those in attendance were: Chairwoman Jo Greer, Creg Steele, Shelly Houston, Hannah Sturtevant, Colin Moss, and Rachel Myers (attended a portion). • Brainstorm FY2016 Committee Goals Ft Obiectives - The Committee discussed its goals and objectives, reviewed the mission statement, and verified the definition of signage. • Update on Parks &t Pathway Z -Card Map - They need the updated map but also need to verify the sponsorship. Craig will follow up with Treg and Meridian Cycles. Parks l* Recreation Commission Meeting Minutes - February 10, 2016 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Update on Parks Ft Recreation Marketing - Shelly will bring in some catalogs. In previous discussions with the former Community Liaison Committee, they talked about MPR -Department -labeled mini football and basketball stress balls that could potentially be handed out at community events to go along with the frisbees. • Update on Year at a Glance in Meridian/Top Meridian Events Calendar - Shelly will come back next month with a rough draft of a one-page flyer listing MPR Department -related events and dates to have at the Department's front counter. On the reverse side of the dates, there would be a map where that activity would be taking place. • Commissioner Presence in Community - New Items (Unplug Ft Be Outside Week, CableONE Movie Night, Other) - Once they have the map, they can go through the list and determine in the different committees who should be at what event, etc. and provide a sign-up sheet with the goal of having Commissioners at all of the events. • Use MPR Presentation and Solicit to Community Organizations - Spear -headed by Committee - This item will be tabled for March's meeting, due to time constraints. • Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) - The group followed up about the idea of soliciting some of the civic groups (i.e., Kiwanis, etc.) in the community to see if they would be interested in receiving a community presentation about the MPR Department and its programs and services. Creg will check with Anne Little Roberts with the Meridian Chamber of Commerce to see about putting together a presentation regarding economic benefits of parks and recreation and how it relates to business development in the community. Twin Falls Chamber of Commerce did a similar presentation, and the Committee wants to reach out to them for a copy of their presentation. • Continue Social Media Presence - Kaycee Emery will give a presentation on Social Media Best Practices following this report. 7. New Business a. Social Media Best Practices Presentation - Kaycee Emery Meridian Communications Manager Kaycee Emery gave a presentation on Social Media Best Practices. Copies of her PowerPoint slides are attached to these meeting minutes. MPR Commission Feedback: • Commissioner John Nesmith - He stated Kaycee's presentation was very interesting and would like to receive a copy of it. Rachel Myers will email the Commissioners the PowerPoint. • Commissioner Phil Liddell - He inquired about hashtags and suggested the MPR Department have a class on this and other social media toots/ resources. Kaycee explained hashtags are like giant folders on the internet. b. MPR Department Classes Et Camps Update - Jake Garro MPR Recreation Coordinator Jake Garro provided a PowerPoint update about the MPR Department's classes and camps, which is a snapshot of what took place in Parks & Recreation Commission Meeting Minutes - February 10, 2016 Page 4 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. the summer of 2015. Copies of his slide presentation are attached to these meeting minutes. He also verbally touched on new programs for senior citizens. MPR Commission Feedback: • Commission President Creg Steele - Regarding potentially adding new instructors, he inquired if all of the classes would be held at an MPR Department facility. No. If an instructor is interested in teaching through our Activity Guide, one of the first questions Jake asks if they have their own space, because the MPR Department is very limited at the Meridian Community Center. • Commissioner Hannah Sturtevant - She inquired as to what types of community education classes the MPR Department offers. Presently, the Department offers popular dance classes, among other activities, which are found in the Activity Guide. There are also preschool classes in the morning on Mondays, Thursdays, and Fridays that are always filled up. In addition, Lacrosse clinics and camps are new activities. 8. Old Business -NONE 9. Workshop a. Bellano Creek Subdivision Park Design Concept - Kim Siegenthaler MPR Parks Superintendent Mike Barton introduced Kim Siegenthaler who is the landscape architect with Jensen -Belts Associates for Bellano Creek Park (the name will change), which will be located in the Bellano Creek Subdivision (formerly Isola Creek) near Ten Mile and Ustick Roads and runs along the Five Mile Creek at Bridgetower. Kim provided an overview of the 8.5 -acre proposed park and reviewed the draft design concept in detail, which is attached to these meeting minutes. This park will be the final build -out phase of the subdivision. MPR Commission Feedback: • President Steele stated there is not enough road frontage with single -loaded streets and a lack of park visibility. MPR staff needs to communicate better and earlier during the preliminary plat process and get more street frontage if a developer wants to add a park in Meridian. • A scout suggested to possibly explore the idea of adding a basketball court. • The idea of a combined restroom/shelter is worth exploring. Move the doors to the other side. • Add drinking fountains, a bicycle repair station, and benches along the pathway. • Add nodes of shade and trees. • Determine the park's identity. • Develop some kind of signage. • Commissioner Sturtevant would like picnic benches added throughout the park. Mike Barton reported a formal proposal will be received to change the name to Rita Huskey Park. In the meantime, the design team will incorporate the group's comments with more refinement, try to address some of the concerns that were raised, and return to the Commission for an update. It is their goal—depending on the rate of sales in the subdivision—that the final plat for phase 5 will come to the Parks ✓t Recreation Commission Meeting Minutes - February 10, 2016 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. City potentially in 2017. The City does not yet own the park property. Coleman Homes has conditioned in the development agreement to donate the parkland. b. Bainbridge Subdivision Park Design Concept - Bob Schafer MPR Parks Superintendent Mike Barton introduced Bob Schafer who is the landscape architect with The Land Group for Bainbridge Subdivision Park (the name will change), which will be located in the Bainbridge Subdivision near north Ten Mile on Lost Rapids Drive. This is a piece of property the City has owned for approximately eight years. Brighton Corporation donated the land to the City. Bob provided an overview of the 7.5 -acre proposed park and reviewed the draft design concept in detail, which is attached to these meeting minutes. MPR Commission Feedback: • The Commissioners would like to look at shifting the fitness corner closer to the playground so parents can keep a better eye on their children. • Commissioner Liddell expressed integrating small gaming tables in the courtyard is a great idea. • A scout suggested to possibly shorten the berm and add more stalls in the parking lot. • A scout suggested to potentially add a walking path from the parking lot to the open field area to assist the elderly who need to get to this area to watch their children play sports. • MPR staff suggested to possibly create mini -golf stations, which would be a unique park element, at some of the berms or outer perimeter areas. • Reinforce the park's identity. The design team will incorporate the group's comments with more refinement and return to the Commission for an update. MPR staff hopes to bid the project in December 2016 for a spring 2017 construction project. 10. Staff Reports MPR Director Steve Siddoway reported on the following: • FY2017 Budget - MPR staff is beginning to work on the budget process for fiscal year 2017, including budget enhancements, etc. If the Commission has specific thoughts or items that MPR staff needs to be aware of, please let Steve know. As always, Steve will provide a budget presentation toward the summertime about the enhancements that are being developed for next year. • Thanks - He thanked the MPR Commissioners and participants for the feedback they offered regarding the two proposed neighborhood parks (agenda items 9a and 9b) and for the new committee structures. MPR Parks Superintendent Mike Barton reported on the following: • 77 -Acre South Meridian Park - This project will go into design. MPR staff is still negotiating the scope and fees. The Land Group has been selected. He has been coordinating with Public Works about getting water service to the site and talking about timing with sewer, etc. MPR Recreation Manager Colin Moss reported on the following: Parks Ft Recreation Commission Meeting Minutes - February 10, 2016 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Recreation Coordinator for Special Events - MPR staff is finishing up with accepting job applications for this position. The deadline will be Monday, February 15 after which time they will schedule some interviews with the goal of hiring someone as soon as possible. Volunteer Program Coordinator - As reported last month, Barbara Hatch will be transferring to the MPR Department from the Police Department at the beginning of March. 11.Adjourn Commission President Creg Steele entertained a motion to adjourn the meeting. Commissioner John Nesmith moved to adjourn the meeting. Commission Vice President Sharon Borton seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 8:46 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: CREG,StEELE, PRESIDENT SHARON BORTON, VICE PRESIDENT /rem / 9 / DATE Attachments: 1) PowerPoint Presentation: Social Media Best Practices (10 pages) 2) PowerPoint Presentation: Camp Mer -Ida -Moo (3 pages) 3) Bellano Creek Subdivision Park Draft Design Concepts (2 pages) 4) Bainbridge Subdivision Park Draft Design Concept (1 page) Parks Ft Recreation Commission Meeting Minutes - February 10, 2016 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Trails of Eagle Me? Steve Noyes trails Coordinator City of Eagle snoyes s citvc fea le•orr� r„.9, .:?216 • Parents moved to Meridian over 40 years ago • Attended the NEW MHS in its first year • Raced ,on and off, at Meridian Speedway • My First year in public service as well as Parks and Recreation 1/13/2016 19. pleas pick the 11w �raikmg and biking Pni s Irlylbiking ed trails for walking or 1 oLIA=— r;;nuning Pod Dog Pani Lacrosse Creation Centers Plea ds 9__y Picnic shelters soccer Fields Tennis cou turf areas OP -CS -P-11 Ice Rink Shooting Range i fields -- - Baseballlso0ba — Water ParklSP'ay Park 39. Fre to verve a� � below, plaara pldc the /tyOEM re M mart Important park lmPnnremend needed andand a ._. 109 93 70 65 56 46 45 43 41 37 37 36 35 4cgrnre more Ian ��sbn9Parks, recreation Develop Patils and open spaces recareation ce indoor Acenter qure and protect land for natural opsn`wce Build aquatic facl16ft OMoP more sPcrt fields i 2 Our Canvas ' 4 Yry • � � .E 3y r [ aylE � l r I tr , 1 ^tm � •1 .�� m ,� _ Jay -•� #� - �'w! r - i fid: Finish Paving from Eagle Road to Garden City Connect Old State Street with Greenbelt under HWY 44 '.' � .Fag e' ( •, -�qle- rt. �,�- . Awp jIj �- YI�_ED— .7. j_ - Secure Funding for a River Bridge at Eagle Road n t r '�'-_-' _ • � ... yr .... _ Connect to Eagle Island State Park Paving to Garden City from ICC Road r 3/10° of mile ► Concrete at -grade crossing was the holdup o• Funded and set for Spring e. 491, �. T 'a. .1.. •yam`-� C 3 -r .. 4 Paving Small Gap Near Merrill Park ► 2/1 UI-; of mile = ► Development Al i s planningis'` t-00. nearly W, +<_ complete4N. A9, ► This will mean ® °�" r a . ®, that the entire Greenbelt will ► s be paved from Eagle Road to Lucky Peak j Two Potential Concrete Sections ► Heavily populated with Cottonwood trees ► NWN Section not currently maintained by the City but negotiations are underway ► NSE Section now maintained by the City Funding for Eagle Road River Bridge '- vehicle bridge n . = t .4g w`` :• Q ► In Phase 3 Planning - s Needed to better i preparing the project for connect North Eagle a - residents to EISP... Downtown ► COMPASS project Southwest fes• - c44'. ► Eagle • - . . residents to m n g Downtown... a ��:,�,�ry, A- - ► Eastern citizens to Boise residents to west of Eagle Road... Create local loops = n 4 ► ; "f '• a k,� Funding for Eagle Road River Bridge ► Will attach to west side of '- vehicle bridge n . = t .4g w`` :• Q ► In Phase 3 Planning - preparing the project for fundings - ► COMPASS project ► TAP and State of Idaho are likely funding sources at this time This Summer ► We will be paved to Garden City along the North Channel and ready to break through in one of three ways _ z, �` a Eagle ID Faylez.- L;tsar3 Al �. Eagle Island StateF Park `;�•sz - .. 'all Option 1 ► From mace Trail on South side of River (paved in 2014)... ► to Mace Road... ► to the State Park ► 50 yards of contested easement ► State park says we can connect, land owner says we can't x t jr § {, F lyre,gle Island [? FayIP Stat_ e_ Park zw it r Tom .g g? i 1. Option 2 ► From West end of 4� Mace Trail along the ,, 4 Fayle I[� FegIE z river bank - treed, environment d r No. No development a 1 planned in this prime =' Eagle Island island area at this e _ „ � °� •� •�, •'' -• ' t�, time, but _ State Park developments will *� include easements v ,, Ilk Option 3 ► From 44 Trail along Highway 44 ► Into new entrance ► Many easements in place, some to be worked out May extend 1500 feet more this year through developer �Y Ea le Island -St: ate Park x `` .-rte A LOS Three Ways to Go Option 1 should happen this summer t` F-.agie; ID Tagle Option 2, a more desirable plan, can happen in a few ears Ea le v Island short � poOption 3 could be4 . WAX_ State Park _- "`` _ 4 10+ years out _ , y , *'-N 11� Now... - Al RIC We Want Meridian Connected to EISP poWe want to connect to Meridian amenities,; E agle- ID `l agle ,x commerce and - employment oScenic alternative u L— transportation routes o i Eagle Island Pry, S 4 State Park se 1/13/2016 11 CWI Horticulture Capstone Course "' Julius M. Kleiner Memorial Arboretum Student Project • 75-100+ hours Project planning — defined stages, timeframe Scope of work development — identifying deliverables Completion of applied horticulture project • Client Meridian Parks & Recreation, Julius M. Kleiner Memorial .\rboretum Supervised by Elroy Huff, Arborist • Project Initial work in helping to provide the arboretum with a strategic vision for the future 1/14/2016 1 Scope -of -Work Deliverables 1. Spreadsheet, inventory of trees 2. Annual care plan 3. P.ducanonal and volunteer opportunities 4. Site historJ and draft mission statement(s) 5. Partnership and membership benefits G. Photos of current trees 7. Tree descriptions as needed for possible future use S. Ctsttorexperience with example(s) 9. Stratelne management plan template 10. Presentation to llendian Parks and Recreation Commission 1/14/2016 Spreadsheet, Inventory of Trees • Current inventory, 2015 JO. M Rklne. Me W Ae—ts. h, • Alphabetized by Genus speties •.-w. •.- C__«M Sir `wn.d." `Cultivar' common name 1--4 • number within °^'•^� •-- _>_ _Assigned nensoR.e srwrsew s.,..,a m arboretum °^'""°.a"" �`.n°" .'•w AMe.gyks •w� dvlElu. Y.e,.B =65 • Sign corrections, suggestions,.• A64.Ivd,v.Jmr Ilwi,wh 5] other comments syMe.. f..Y bNr..n gnam+u. N..wrmv,t.., M.sYw.1. b.. inyi. =,e wr.ew.d. •Cross �';;,,,,, '•"'"� ""''"" -referenced with ,,,,,,�,.,,,,,, � horticultural websites,sr.„." textbooks, and photos of �w.,.a�,.. ryaeiF<s,.e.,l ,M.,.q. ws�,•,.duaxsrue,..�, w current signs ^�^• �-^ ..b�. _� -«�N ,,i..s..•er sw�s+d., m.u..,.n.•w lrNb.lOv rnw lhb its 2 Annual Care Plan • All seasons task list • Seasonal lists spring, summer, fall and winter • Problematic noxious weeds listed, treatment/ schedule • Common pests and disease listed, treatment' schedule • Editable Word document, easily updated year to year • et,�-tr«�u,.m,�mm�a.wm,e��,r.d•nkr�nb�vdn,�e�;a�� Quddebprid) m p,w,eca sgam, msec danuge • Aptd-weedsarc ramsed ftwus tree wells,bwknulrhis added • Jute-,eketed tsm wu¢ptNe b bmm (ash, snapdn) art spnyed raer the mp wab m,ee6dde in Penn- sgamu"insects • lune dmugbAugmt- Bees are n—tned f heat caress or other ptwblems that etas be prom, • omb% sewer „ea pdmud w,thn the pas, S Jess arc "Tapped wads stssek pto,emsn w help ptwtec,he,mnh ude of,he Geesrsssnwvuerd—ran—dtp( afd) • Winter wi»mmsg as sekn Bees. smelly wndder—, Is dune duwughwt dw wswser moodn Educational and Volunteer Opportunities Looked at four reputable arboretums for examples 1. 1-loyt Arboretum, Portland, OR 2. Arnold Arboretum, Boston, ,`IA 3. Los Angeles County Arboretum & Botanic Garden, Los Angeles, CA 4. US National Arboretum, Washington D.C. Educational examples - self -guided tree tours, Tree -of -the -Month literature, What's Blooming?, Arboretum Picture of the Creek Volunteer examples - once a month (April -Oct) Saturday %olunteer, Earth Day event, field trip guide, observationldata entry 1/13/2016 1/14/2016 Site History and Draft Mission Statements Site history Julius 11. Kleiner, farmer, entrepreneur Donated land, 58 -acres Arboretum, 7 acres, approximately 120 trees Alission Stateaveut 1. W11y does the arboretum exist; / what is our core purpose? 2. Who are we serving? Draft one evaa4le The Julius M. Kleincr Memorial Arboretum in Mendian, Idaho offers the community the opportunity to r ie%% and enjoy a rade r anco of specimen trees while providing educational information about a diverse and growing, local urban forest 13�'?C15K Partnership and Membership Benefits Looked at four reputable arboretums for examples 1. 1-loyt Arboretum, Portland, OR 2. Arnold Arboretum, Boston, MA 3. Los Angeles County Arboretum & Botanic Garden, Los Angeles, CA 4. US National Arboretum, Washington D.C. Partnership — Parks and Recreation, Arbonst Partners (I L•lp program), corporate sponsors and supporters Membership — one-time gift with annual benefits or on-going sustainable support, different donation le%els with various benefits 1/13/2016 1/14/2016 4 Visitor Experience Suggested Example 1 • Self -guided tree tour(s) Conifers Maples, Oaks, & 1 lardNcoods Edibles & Ornamentals IF%hat: Needed? Updated map(sj with color coded sections (mapk s, oaks, etc.) Current inventory with accurate tree selection, alphabetised by Genus pe:zer `Culm ar' Accurate tree locations using GPS/GIS "free descriptions, sentence to a short paragraph Optional: colorful, attractive pictures shoe casing the trees in detail f full form, leaf shape, fall color, frmt, or bark) for added mterrst in the guide o;i;'2C1G Visitor Experience Suggested Example 2 • Additional literature I:i.g.'I'ree-of-the-Month Literature Common name, scientific name, .Xt-.1-Glance and Description sections Accurate images of the specimen within J till: Arboretum I!%hat: Needed? Appropriate tree selections per month, April through October Well written and scientifically accurate tree information I hgh quality photos '13/2016 ocrouut -t tut of rnt nuw n 1 (.rice Smoke "" r li ly", I. rWnh/L.1 Y.. WI.l.� 1/14/2016 0 Visitor Experience Suggested Example 3 Signage ✓ Ceunu rpe; w r' Cultivar' (or subspecies, cantq, etc if accurate) ✓ Common name ✓ l,amt4 Additional/ optional Information Nam e to I loN% long in cultivation Garden information Identifier number, code QR square code QR Squares, Quick Response Code Grace Smoke Tree 1/14/2016 7 Vbats Needed? • Updated signs with QR codes W.b h.IURU vC7rd ("..d' • QR code generator account, static ,., U� FxelwoY EmaR CO or dynamic PDF FRe sms Ca • Appropriate scientific information - OWE . OFIWIUW. a ;Shm.I-t:,��..,.. colorful images, website links, PDI, APP st— T— Qunna.x runny files, text messages, etc. I,,,.g, GA." w.Wt. RRiu • Organized computer folder(s) MMI. containing QR codes and matching finked information Mu1tIURL Visitor Experience Suggested Example 4 • Social Media I�accbook group page, free account Public exposure to Meridian's local urban forest Opportumt} to share interesting and continuously updated tree images and publications promote literature such as self -guided tree tours, let the public know how to access the brochures U"hat'r Needed? Set up an account Updated regularly, promoted to the pubhe Management 1 13 2015 1/14/2016 Suggested Updates For Visitor Experience • Tree tour brochures — available at the front of the arboretum in a literature brochure holder and/or online • Other available literature — e.g. tree-of-thc- month page • New signs — it is imperative that the scientific botanical information be accurate; optional, QR codes • Optional — social media group page with regular updates Strategic Management Plan Template CONTENTS 1/14/2016 9 I h3 iii JV I ell iii 01 URIPPOW 'b � a -ap jano3 sawed -3 1e L ldoouo3 ', Aumyled 4884 811W GAIJ I a ¢ a �r NOIl33S 1Sb3 3NIl HO111W «- — — � _ — _ _ _ — — •,r N01103S 1S3M - 3NIl HOIHIAI 1 ca I � , I i `. w •GAV paoJpoOM 'N .I ROM- �� I W al I �ppI d' It Mod FA LAMll lieulwllaid _s 0 to F O LL s N Arg 'b � wr,ti. � 4 a ¢ a rn F w mill I z w S �Y vJ LL 8 ;soda lieulwllaid _s 0 to F O LL s N Arg 'b � wr,ti. lieulwllaid _s 0 to F O LL s N Arg F� 'b � � 4 a ¢ a rn F mill I z w S �Y vJ LL 8 ;soda I � d o 0 4 4 0Ox.g I I l r�+ }c��q ggqwo F� al UBIPIAM •aQ 1=3 sower •3 ;e Z idoouoo , Aemyled 488aO 0101oAid W VV.1 I I NOIlO3S 1SV3 - 3NIl HOiVVY N01103S 1S3M - 3NIl HOiVVY I I I I I I I I I I I I I I I I I I I I I I I l I I l I I l I I l I. 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Promote and continue a disc golf tournament in October 2016. 2. Continue to improve Christmas in Meridian, including the Winter Lights Parade, the Christmas Tree Lighting Ceremony, followed with the Children's Winterland Festival. 3. As a committee, support another City event. MINUTES • Wednesday, January 13, 2016 The Recreation and Special Events Committee met on Wednesday, January 13, 2016 in the Clerk's Office Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X John Nesmith, Commissioner Et Chairman X Sharon Borton, Commissioner (Minutes Taker) X Hannah Sturtevant, Commissioner X Colin Moss, MPR Dept. X Rachel Myers, MPR Dept. (attended a portion) MPR Commission Recreation 8 Special Events Committee Meeting Minutes - January 13, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 1. Christmas in Meridian Parade Route Colin reported last year's Winter Lights Parade route was the best route yet; the route will continue this year. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Upcoming Events for 2016 Colin reported on upcoming special events for 2016 as follows: 1) April 25-30: Unplug Et Be Outside Week 2) June 3 -August 26: CableONE Movie Night in Meridian 3) June 16 -July 28: Kleiner Park LIVE Concert Series 4) June 11: Gene Kleiner Day 5) August 20: Barn Sour Race 6) Either September 10 or 17: Community Block Party (MPR staff is waiting for the BSU football schedule to be published so that the Block Party is not scheduled on the same day) 7) Disc Golf Fall Classic 8) Christmas in Meridian Action Items: • Unplug Et Be Outside Week - Hannah will check into youth organizations (i.e., MYAC, Rocky Mtn. High School Key Club and Honor Society) to see if they would like to help lead an activity. • A schedule/calendar will be provided to the Commissioners of the months (and dates, when available) of the events. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:25 p.m. Agenda for February 10, 2016 1) Unplug Et Be Outside Week 2) CableONE Movie Night 3) Other Upcoming Events MPR Commission Recreation 8 Special Events Committee Meeting Minutes - January 13, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E IDIAN:--- PARKS Ek RECREATION COMMISSION PARKS AMENITIES Et SIGNAGE COMMITTEE MISSION: The mission of the Park Amenities £t Signage Committee is to define future park locations, themes, signage, and amenities to better serve the impending growth demands of the City of Meridian and to work closely with the Meridian Parks Et Recreation Department to develop and implement these new concepts into a more functional park system serving both young and old alike. GOALS Et OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Renaissance Parks. 3. Assist in the design and development of the South Meridian 77 -Acre Park and two new neighborhood parks. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. MINUTES • Wednesday, January 13, 2016 The Parks Amenities Et Signage Committee met on Wednesday, January 13, 2016 in the City Council Conference Room at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. The meeting was called to order at approximately 5:35 p.m. Attending: MPR Commission Parks Amenities tt Signage Committee Meeting Minutes - January 13, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Phil Liddell, Chairman Et Commissioner (Minutes Taker) X Matt Stoll, Commissioner -T Creg Steele, Commissioner X Jay Gibbons, MPR Dept. X Mike Barton, MPR Dept. X Steve Siddoway, MPR Dept. (attended a portion) X Rachel Myers, MPR Dept. (attended a portion) X Gretchen Caserotti, Arts Commissioner (guest) X Mary Jensen, Arts Commissioner Chairwoman (guest) X Hillary Bodnar, Arts Et Culture Specialist (guest) 1. Continue Discussion on Process for Creating and Implementing Park Identities Representatives from the Meridian Arts Commission were invited to the roundtable discussion. We focused on the task of defining park identities through the use of metal art sculptures, statues, plaques, decorative benches, creative art pieces, etc. for three neighborhood parks: Champion Park, Heroes Park, and Renaissance Park. Site plans of these three parks were given to all attendees with an explanation that the existing amenities at all three parks consisted primarily of restrooms, children's playground equipment, drinking fountain, picnic shelter, basketball court, perimeter walking/jogging trail, and open space fields. It was noted that whatever defining art piece is selected, it could be located just about anywhere other than on the open space fields. Some suggested ideas made to the Arts Commissioners were perhaps significant sports figures or teams as they relate to our local community at Champion Park; the celebration of significant hero figures (police, fire, public, war, etc.) at Heroes Park; and notable past and/or present artists, architects, or sculptors of Italian/Tuscan descent for Renaissance Park. After much discussion, the Art Commissioners suggested that there could be two approaches toward achieving the goal. A Request for Proposal (RFP) could be developed for approval to create the desired art piece by various artists, which would be a more lengthy process, or perhaps an art piece could be selected from a host of existing retail resources. The latter approach would forgo the RFP and thus be a quicker process. It was mentioned that funding could be through the use of an already approved City Council allocation of $.50 per capita annually for community artwork to be installed where necessary. The decision was made to have the Arts Commissioners review our request with the entire Arts Commission and develop an RFP draft for review at next month's Parks Et Recreation Commission meeting on February 10 @ 5:30 PM in the City Council Chambers. Action Items: • Hillary Bodnar and other City staff will develop a draft RFP and present it to the Committee at the February meeting. (The Arts Commission will not actively develop or see the RFP draft as a formal body until after the Committee meeting in February.) Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:25 p.m. Agenda for February 10, 2016 1) Continue discussion of creating park identity through artwork via an RFP draft review MPR Commission Parks Amenities & Signage Committee Meeting Minutes - January 13, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E IDIAN.-- PARKS Et RECREATION COMMISSION COMMUNITY LIAISON COMMITTEE MISSION - COMMUNITY LIAISON COMMITTEE: The mission of the Community Liaison Committee is to develop and maintain relationships with community organizations in Meridian. GOALS Et OBJECTIVES • Fiscal Year 2014-2015: 1. Complete a mobile website with the creation of QR codes. 2. Increase the MPR Commission's presence at more community events. 3. Reprint more of the Parks Et Pathways Z -Card maps and secure a new printing sponsor. 4. Put together an event that calls attention to the City's pathways. MINUTES • Wednesday, January 13, 2016 The Community Liaison Committee met on Wednesday, January 13, 2016 in Council Chambers located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:35 p.m. Attending: X Jo Greer, Chairwoman Et Commissioner (Minutes Taker) X Treg Bernt, Commissioner X Craig Robinson, Commissioner X Shelly Houston, MPR Dept. X Steve Siddoway, MPR Dept. (attended a portion) MPR Commission Community Liaison Committee Meeting Minutes - January 13, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Rachel Myers, MPR Dept. (attended a portion) -T Kaycee Emery, Mayor's Office (guest) X Steve Noyes, Eagle Parks Et Recreation (guest) 1. Social Media Best Practices Meridian Communications Manager Kaycee Emery gave a presentation to the Committee about Social Media Best Practices. The Committee also discussed the following: 1) City's website has been updated; it is more mobile -friendly. 2) Events calendar on Google Calendar. 3) Kaycee is on board with an events calendar and would like to offer mailings with utility bills (newsletter is published in January, April, July, and October). Action Items: • Invite Kaycee back for the same PowerPoint presentation to the entire Commission. Committee Recommendations to Commission: • None at this time. 2. Update on Year -at -a -Glance in Meridian/Top Meridian Events Calendar The Committee discussed creating flyers or calendars, including photos, of top Meridian events and the months they occur. Action Items: • Possibly have a calendar sent with Kaycee's newsletter or a small calendar mailed out with utility bills. Committee Recommendations to Commission: • None at this time. 3. Update on Park Et Pathway Z -Card Map This agenda item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 4. Update on Parks Et Recreation Marketing This agenda item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 5. Brainstorm Et Identify FY2015-2016 Committee Goals This agenda item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. MPR Commission Community Liaison Committee Meeting Minutes - January 13, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. The meeting adjourned at approximately 6:25 p.m. Agenda for February 10, 2016 1) Update on Park Et Pathway Z -Card Map 2) Update on Parks Et Recreation Marketing 3) Update on Year at a Glance in Meridian/Top Meridian Events Calendar 4) Commissioner Presence in Community - New Items 5) Use MPR Presentation and Solicit to Community Organizations - Spear -headed by Committee 6) Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) 7) Continue Social Media Presence MPR Commission Community Liaison Committee Meeting Minutes - January 13, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E IDIAN .--- PARKS Ek RECREATION COMMISSION PARKS COMMITTEE MISSION: T The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Et OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Renaissance Parks. 3. Assist in the design and development of the South Meridian 77 -Acre Park and two new neighborhood parks. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. AGENDA • Wednesday, February 10, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Continue Discussion of Creating Park Identity Through Artwork Via an RFP Draft Review MPR Commission Parks Committee Meeting - February 10, 2016 Page 1 of 1 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E IDIAN�- PARKS Eit RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS Et OBJECTIVES • Fiscal Year 2015-2016: (To be identified) AGENDA • Wednesday, February 10, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Brainstorm FY2016 Committee Goals Ft Objectives 2. April Pathways Tour Planning MPR Commission Pathways Committee Meeting - February 10, 2016 Page 1 of 1 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS bt RECREATION COMMISSION MARKETING COMMITTEE } GI{Z1. �+ MISSION: The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Ft OBJECTIVES • Fiscal Year 2015-2016 (To be identified) AGENDA • Wednesday, February 10, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Brainstorm Committee Goals Et Objectives for FY2016 2. Update on Park Et Pathway Z -Card Map 3. Update on Parks Et Recreation Marketing 4. Update on Year at a Glance in Meridian/Top Meridian Events Calendar 5. Commissioner Presence in Community - New Items (Unplug Et Be Outside Week, CableONE Movie Night, Other) 6. Use MPR Presentation and Solicit to Community Organizations - Spear -headed by Committee 7. Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) 8. Continue Social Media Presence MPR Commission Marketing Committee Meeting - February 10, 2016 Page 1 of 1 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E IDIAN,�.�IZ PARKS Fk RECREATION DEPARTMENT STAFF REPORTS February 10, 2016 Administration Division Department Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the February 10, 2016 MPR Commission Meeting.) Parks Division Parks Superintendent's Report: MIKE BARTON 1. Pine Avenue Road Widening - We are currently reviewing plans and specifications for the Pine Avenue road widening that are 30% complete. There are pathway and streetscape beautification items being considered. The landscape beautification falls within the urban renewal boundary; therefore, any improvements will be completed by Meridian Development Corp. We will work with their design professional to ensure the beautification project meets the City's goals and is something we are willing to maintain. The widening project is scheduled for 2018. 2. Bellano Creek Neighborhood Park - An update will be provided to the Commission during our concept presentation in the workshop. Parks & Recreation Department Staff Reports - February 10, 2016 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 3. Bainbridge Park (William Watson) Neighborhood Park - An update will be provided to the Commission during our concept presentation in the workshop. 4. 77 -Acre Park Phase One Design - We issued a request for qualifications to select a design firm to begin working on the 77 -Acre Park design. The Land Group has been selected to design the park, and we are currently negotiating fees. We are also evaluating construction management proposals to select a Construction Manager to assist with the preconstruction activities of value engineering and trothing numbers. 5. Herald Cox Softball Field Lighting - We are under contract to have the lights replaced and expect to see some activity in the coming month. The replacement lights are a 4-6 week lead time product. 6. Downtown Banners - We are working with MDC's Way Finding Committee and their consultants to develop a new banner system. This system will promote the history of downtown Meridian as well as signature events that occur in and near downtown. This system will replace the Promise, Summer, and Snowflake banners we currently use. 7. Maintenance Activities in the Parks - Maintenance crews are nearing the completion of the disc golf course in Kleiner Park. They finished taking down the City Christmas tree and all of the decorations. Also, they have been busy readying equipment for the coming season, applying pre -emergent herbicide, injecting trees, cutting grasses down, assembling fertigation equipment for Settlers and Kleiner Parks, and have been attending training to obtain recertification credits. City Arborist's Report: ELROY HUFF 1. Tree Pruning - I have a tree pruning contract started at Tully Park. This is the first park to start the actual five-year rotation pruning plan. There will be 171 trees pruned, 2 poor -quality larger trees removed, and the stumps removed. These will be replanted with the new trees in the spring. 2. Park Forestry Winter Work - Right now we are doing some small tree removals to prepare for spring plantings of trees that will be better suited to the site when they get larger in years to come. Parks lit Recreation Department Staff Reports - February 10, 2016 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 3. Arbor Day Celebration - I am working on securing a school for this year's celebration. We may end up at a school we were once at 10 years ago. I try to spread them out as best as I can. 4. Downtown Tree Box Replacement 2016 - This project is ready to go out to bid for 2016, but we are first looking at a couple of streetscape items. Parks &t Pathways Project Manager's Report: JAY GIBBONS 1. Five Mile Creek Pathway - Segment H2, Badley to Fairview - Staff continues to pursue easements to allow construction of a multi -use pathway building on the success of the H1 project completed in 2012. CTA Architects has been hired to provide design and survey services for the pathway segment. The consultant has provided three (3) exhibits for review and discussion of the pathway alignment, amenity locations, and connections to streets. Staff is currently reviewing the draft construction documents for the project. Final plans and the floodplain application are being finalized. Easement request letters and exhibits have been sent to the three property owners. 2. Rail With Trail Pathway - The initial phase of the pathway, design documents, has been funded for this fiscal year. Staff and other department representatives are meeting to finalize next steps. Staff has discussed the alignment with NMID. The internal City staff committee is discussing options to move a project forward. 3. Transportation Improvement Projects - Staff is working with Development Services and Public Works to coordinate roadway and intersection improvements for near-term projects. These projects include Pine Avenue - Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road Widening - Cherry to Ustick. 4. FY 16 Five Mile Pathway System Project - The funded project is to secure pathway easements for all proposed segments from Black Cat Road to Eagle Road. Staff has mapped the system and identified the property owners to be contacted. The second aspect of the funded project is to construct widened existing sidewalks in three locations; west side of Linder - Bud Porter to Ustick, south side of East James Court to Jackson Drain Pathway, and south side of Pine Avenue from Stonehenge to Locust Grove. A consultant has been hired to assist in securing easements, coordinate with ACHD and provide construction documents for spring/summer projects. 5. Lemp Canal/Larkwood Pathway Connection - The project will close the gap between two existing multi -use pathways running parallel to McMillan Road between Locust Grove and Meridian Roads across the frontage of the Larkwood Subdivision. Staff has contacted the Settlers Irrigation District to assess the Parks ft Recreation Department Staff Reports - February 10, 2016 Page 3 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. project timing with regard to the upcoming irrigation season. The District will require an existing ditch be tiled under the east end of the pathway connection and may require canal bank stabilization. These may or may not be possible to complete prior to March 15, 2016. Permission from the two residential property owners the pathway will cross is being sought to allow survey and design work to proceed. Recreation Division Recreation Manager's Report: COLIN MOSS 1. Recreation Coordinator (Special Events) - The Recreation Coordinator (Special Events) position is currently being advertised on the City's website. The first review date is February 15th, after which we will conduct interviews and try to have someone on board as soon as possible. 2. Volunteer Program Coordinator - Last month, it became official that Barb Hatch, who's worked for the Police Department for several years, will be transferring to the Parks Ft Recreation Department. She will retain the same job title, Volunteer Program Coordinator, and will continue to organize the Park Ambassador program as well as the City Hall volunteer desk, but will now also take on other volunteer needs our department has, including events and park projects. We're very excited for her to move in and grow our volunteer program! Barb's cubicle is under construction, so her anticipated move -in date is March V. 3. CableONE Movie Night in Meridian - The movie schedule for CableONE Movie Night in Meridian has been finalized, and we're currently working on filling all of the sponsorship spots. We have 13 shows scheduled from June -August. 4. Temporary Use Permits - The special event requests are rolling in. We have 37 events booked for 2016 so far. 5. Park Reservations - February 1St again marked the first day the public could make a picnic shelter reservation for the upcoming season. As usual, people waited in the lobby for 8:00 a.m., and the phone was busy. After it was all said and done, we had completed 41 shelter reservations, most of which were taken by Ali and Jeanette. Parks Ek Recreation Department Staff Reports - February 10, 2016 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. Park Concessions Contracts - The concessions contracts for both Settlers Park and Tully Park will be available this year. As of the time of this report, the Request for Proposals have not yet been advertised, but we're expecting it within about a week. 7. Event Contracts Et Sponsors - I've been working a lot at getting some of the big ticket items in place for all events during the year, including the Independence Day MOU with the Meridian Speedway, the professional services agreement for the production of Kleiner Park LIVE, and confirming with major sponsors. Recreation Coordinators' Report: GARRETT WHITE Et JAKE GARRO 1. 2016 Winter/Spring Community Education Classes - Community education classes are going well. Community education classes take place in the Meridian Community Center, local elementary schools, and other locations located around the Treasure Valley. Highlights from January include our Lacrosse Winter Holiday Clinic that was held at the Idaho Indoor Soccer Center for children ages 7-11, our McCall Winter Carnival Day Trip for seniors that took place on Friday, January 29, and a FREE Watercolor Et Acrylic Workshop held on Saturday, January 30. 2. Spring Break Day Camp - Our spring break day camp will be held March 21 - 25 in the Meridian Community Center. This camp is for children ages 7 - 11. Jake is working on finalizing the week of activity schedules, hiring staff, ordering supplies, and setting up transportations for field trips. 3. Camp Mer -IDA -M00 Et Outdoor Adventure Camp - Jake is beginning the process of organizing our summer camp field trips for both Camp Mer -IDA -Moo and Outdoor Adventure Camp. Camp Mer -IDA -Moo begins the week of June 13, and Outdoor Adventure Camp begins the week of June 20. Part of this process is securing space for summer camp at Siena and Prospect Elementary Schools. 4. Education/Class Space for Fall 2016 - Jake is looking to secure education/class space at Paramount Elementary for fall 2016. Our department has one instructor that would like to expand her curriculum here Meridian. This space could be shared with another individual who would welcome the opportunity to teach through our activity guide as well. Parks Ft Recreation Department Staff Reports - February 10, 2016 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 5. Ignite Youth - Ignite Youth will take place on February 22 at the Idaho Party Barn. Currently we are taking applications from MYAC members who are interested in presenting a five-minute speech on something of their interest. 6. Winter Volleyball League - We have 104 teams involved in the league with games being played Monday through Friday evenings. The end -of -season tournament will begin the first week of March ending just before Spring Break. 7. Winter Basketball League - The end of season tournament has begun and will end the week of February 15tH. We have 35 teams involved this year. Garrett has been updating the league standings and schedules on a daily basis. 8. 77 -Acre Concept RFQs It CM Services - Garrett has been involved in the 77 - Acre Park development team. We have reviewed RFQs for the 77 -Acre Park design and Construction Manager. 9. YMCA Partnership - We have begun to meet each week again with the YMCA regarding the future YMCA project in Meridian. 10. Spring Softball League - Garrett has been advertising for the 2016 Spring Softball League via emails through ActiveNet interest lists and emailing last year's teams. We can only take 100 teams based on field space. 11. Storey Park Softball Field Lighting Upgrades - This year we will replace the existing lights on the Storey Park softball field. This project is scheduled to be completed April 8tH 12. Scorekeepers - Garrett has also been working with HR regarding posting the Scorekeeper position. He needs to hire four (4) this year. Parks Et Recreation Department Staff Reports - February 10, 2016 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION AS AMENDED ON DECEMBER 9, 2015, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Meridian City Code section 2-4-4(B), at its meeting on December 9, 2015, the Meridian Parks and Recreation Commission voted unanimously to recommend to City Council that it approve the "Bylaws of the Meridian Parks and Recreation Commission as Amended on December 9, 2015," attached hereto as Exhibit A; WHEREAS, the City Council of the City of Meridian deems the approval of such bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient operation of the Meridian Parks and Recreation Commission; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council of the City of Meridian hereby approves the Bylaws of the Meridian Parks and Recreation Commission as Amended on December 9, 2015, attached hereto as Exhibit A. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this12 day of January, 2016. APPROVED by the Mayor of the City of Meridian, Idaho, this 0 tay of January, 2016 APPROVED: _ Mayor T de Weerd ATTEST: oTtntrn n u, City of By:Aw_m�E DIAN*-- Jaycee HWnan, City Clerk I D A I1 D �F SEAL RESOLUTION APPROvING BYLAWS OF MERIDIAN PARKS & RECREATION COMMISSION PAGE 1 of 2 EXHIBIT A BYLAWS OF MERIDIAN PAILS & RECREATION COMMISSION RESOLUTION APPROVING BYLAWS OF MERIDIAN PARKS & RECREATION COMMISSION PAGE 2 OF 2 BYLAWS of the MERIDIAN PARKS AND RECREATION COMMISSION AS AMENDED on December 9, 2015 WHEREAS, Meridian City Code section 2-4-4(B) directs the Meridian Parks and Recreation Commission to adopt bylaws, rules and regulations for the proper conduct of the business of the commission; WHEREAS, on April 18, 2006, and May 11, 2011, respectively, the City Council of the City of Meridian adopted Resolution nos. 06-514, 11-790 which effectuated previous iterations of the Bylaws of the Meridian Parks and Recreation Commission; WHEREAS, at its regular meeting on December 9, 2015, the Meridian Parks and Recreation Commission voted to recommend that the Commission's bylaws be amended and updated as set forth herein; NOW, THEREFORE, the Meridian Parks and Recreation Commission hereby establishes and adopts the following bylaws. ARTICLE I: INTENT The intent in preparing and adopting these bylaws is to provide a framework for conducting the business of the Meridian Parks and Recreation Commission (hereinafter "Commission"). The duties and powers of the Commission shall be established as enumerated in Title 2, Chapter 4, Meridian City Code. ARTICLE II: OFFICE The principal location of the Commission shall be at Meridian City Hall, Meridian Parks and Recreation Department (hereinafter "Department"), 33 E. Broadway Avenue, Suite 206, Meridian, Idaho. ARTICLE III: MEMBERSHIP SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code regarding commissioners' terms of office, there are hereby designated nine membership seats on the Commission. Each commissioner shall serve a term of three (3) years, except that the youth member shall be appointed to a term of one year, from September 1 through August 31. There shall be nine membership seats on the Commission. As established by Meridian City Council Resolution no. 06-514, the initial terms of the commissioners appointed to Seats 1 and 2 expired on October 31, 2007; all subsequent terms of commissioners appointed to Seats 1 and 2 shall expire every three (3) years thereafter. The initial terms of commissioners appointed to Seats 3, 4, and 5 expired on October 31, 2008; all subsequent terms of commissioners appointed to Seats 3, 4, and 5 shall expire every three (3) years thereafter. The initial terms of commissioners appointed to Seats 6, 7, and 8 expired on October 31, 2009; all subsequent terms of commissioners appointed to Seats 6, 7, and 8 shall expire every three (3) years thereafter. The commissioner appointed to Seat 9 shall be designated to represent Meridian's youth and shall serve a term of one (1) year, which term shall expire on August 31 of each year. AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 1 OF 4 SECTION 2: COMMITTEES. The Commission President, with the Commission's approval, shall establish such committees as necessary or helpful to assist or advise the Commission in the performance of its functions and/or furtherance of its mission. Meetings of committees shall comply with the Idaho Open Meetings Act. Each committee shall consist of at least two (2) commissioners. Unless a committee chair is appointed by the Commission President, each committee shall elect a chair to preside at committee meetings and present the findings and/or recommendations of the committee to the Commission. With the Commission's approval, the Commission President or committee chair may appoint commissioners, citizens, and/or public officials to serve as members of committees. SECTION 3: QUORUM. A majority of currently -appointed commissioners shall constitute a quorum for the transaction of any business of the Commission. SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter before the Commission. Except as otherwise designated herein, the vote of the majority of the members present at any meeting at which a quorum is present shall effectuate any decision of the Commission. The Commission President shall be a voting member of the Commission and shall hold the same rights and privileges as any other commissioner. Proxy voting and secret voting are unlawful under the Idaho Open Meetings and Public Records laws and shall not be permitted. ARTICLE IV: MEETINGS SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of Meridian City Code, regular meetings of the Commission shall be held on the second Wednesday of each month at 5:30 p.m. SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the direction of the President by complying with the notification and posting requirements of the Idaho Open Meetings Act and by notifying the Commission in the manner specified herein. SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission shall be held at Meridian City Hall, Meridian City Council Chambers, 33 E. Broadway, Meridian, Idaho. SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute, the Department Director or designee shall provide commissioners with written notice of meetings, which notice shall state the date, hour, and location thereof, and shall further state the purpose of the meeting, business to be transacted, and/or agenda. The Department Director or designee shall issue notice to each and every commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of the Commission President. SECTION 5: CONDUCT OF MEETINGS. The Commission shall operate under the precepts of Robert's Rules of Order. Unless otherwise established by the Commission President in the manner set forth herein, the order of business for meetings of the Commission shall be as follows: 1) call to order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of previous meeting; 5) AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 2 OF 4 committee meetings; 6) committee reports; 7) old business; 8) new business; 9) workshops; 10) staff reports; 11) announcement of next meeting; 12) adjournment. The agenda shall be followed strictly except upon a successful motion stating the reason for amendment and good faith reason the proposed agenda item was not included in the original agenda posting. SECTION 6: AGENDA. The agenda for all meetings of the Commission shall be prepared by the Department Director or designee in consultation with the Commission President. Agenda items may be proposed to the Commission President by any commissioner or any member of the public and shall be placed on the agenda at the discretion of the Commission President, provided that adequate notice of such item has been provided as set forth herein and as required by law. SECTION 7: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before or requests to the Commission shall be at the discretion of the Commission President. The President may set rules to maximize efficiency and productivity of meetings, including setting a time limit for presentations and/or comments to the Commission. SECTION 8: MINUTES. Minutes and/or records of the business conducted at all meetings of the Commission or any committee thereof shall be kept by the Department Director or designee and shall be open for public inspection. The minutes of each meeting shall be forwarded to each commissioner prior to the regular meeting at which such minutes are subject to approval by the Commission. ARTICLE V: OFFICERS SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of the Commission shall include the Commission President and Commission Vice President. Other officers may be elected as necessary or desirable for the efficient administration of the Commission if a majority of the Commission so decides. SECTION 2: TERM AND ELECTION. According to the provisions of Meridian City Code, election of officers shall be held at the December meeting of each year. The sitting vice president shall be automatically nominated for the office of president. SECTION 3: VACANCY. A special election may be held at any time to fill a vacancy of office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from the office by a two-thirds (2/3) majority vote of the full Commission at a special election. SECTION 4: DUTIES OF PRESIDENT. The Commission President shall prepare Commission meeting agendas in cooperation with the Department Director or designee, shall preside over all full Commission meetings, and shall sign all documents requiring an official signature on behalf of the Commission, including its annual report to the Mayor and City Council, and other reports as requested. The President shall recommend, for the Commission's approval, the formation of committees and the appointment of commissioners, citizens, and/or public officials thereto. The decisions, statements, and/or actions of the President shall obligate, commit, and/or represent the Commission only insofar as the Commission has specifically authorized. AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION CON MISSION PACE 3 of 4 SECTION 5: DUTIES OF VICE PRESIDENT. The Commission Vice President shall perform the duties of the President in the absence of the President and shall perform such other duties as may be delegated by the Commission President. ARTICLE VI: AMENDMENT OF BYLAWS As provided in Meridian City Code, the Commission may recommend to the Mayor and City Council that these bylaws be altered, amended, added to, or repealed. ARTICLE VII: ADOPTION AND EFFECTIVE DATE The Commission adopted the foregoing bylaws, as amended, at its regular meeting on December 9, 2015. These bylaws shall be effective upon their ratification by resolution of the City Council of the City of Meridian. Adopted by the Meridian Parks and Recreation Commission on December 9, 2015. r �• r Matt Stoll, PresideAt Meridian Parks & Recreation Commission AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 4 OF 4