2002-01-09
Meridian Parks and Recreation Commission Meeting Januarv 9.2002
The Meeting of the Meridian Parks and Recreation Commission was called
to order at 7:07 by Chairman Bruce MacCoy.
Present: Bruce MacCoy, Paul Newcomb, Creg Steele, Debbie Watkins~F~.,~ ~~,~~
Shari Baker, Tom Kuntz, Tammy deWeerd, David Moe
FEB - 5 2002
Public Introductions
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Tom Kuntz introduced City Clerk Will Berg to educate the Commission on
the transition of the new facility and how to use the new equipment.
Tammy deWeerd announced that this was going to be her last meeting on
the Commission after serving for six years and she was transitioning a new
face into the Commission. Tammy introduced Keith Bird who also was a
charter member of the Pazks and Recreation Commission. Tammy also
stated that Council has made a commitment to rotate departments so that
they can get a better view on the City and what happens in each department
so there will be a new Council member each year to be on the Commission.
Approval of the Agenda
Bruce ask Tom if there was anything added to the agenda that the
Commission was not awaze of. Tom stated five things. One, the winter
brochure that was published in the Statesman. Second there is a memo on
the desk pertaining to the executive session and third there was an article
from the NRPA magazine that the Council liaison wanted to make sure they
received, and last the name plates at the end of the evening go in the drawer
in front of each of them.
Tom commended Tammy deWeerd for her six years of service and
presented her with a Parks and Recreation bag with the Parks and Recreation
logo on it.
Motion made to accept the agenda as stated and written by Shari Baker and
Paul Newcomb second; all ayes, motion carried.
Approval of Minutes:
Shari Baker stated the last page of the minutes, on the possible change of the
meeting dates, just a technical note, needs to be changed to 2002. Motion
made by Creg Steele to approve Shari Baker seconds. All ayes, motion
carried.
Correspondence /Announcements:
Tom Kuntz stated that the City Clerk was going to work with the
Commission to make the agenda more consistent with Roberts rules and
procedures. Also make sure the Council, Mayor and City Clerks office gets
copies of minutes and agenda. Tom welcome David Moe (arrived 7:12).
Information Items
Tree Ordinance
The Commission needs to adopt a tree ordinance in order to receive a Tree
City USA status. Will discuss at the Parks and Recreation Commission
meeting next month. Creg Steele ask the importance of establishing Tree
City USA status. Tom stated there were additional grants available. It means
you are trying to reach a certain population and care of trees with in your
city. Tom relayed to the commission that Elroy Huff will be at the next
meeting and will be available to answer any questions. Creg Steele ask the
difference between public and private trees. Tom explained public trees are
only the trees in city street right a ways and parks. This ordinance will not
give authority to go on private property and do what ever the city wants to
but there is a procedure to deal with diseased trees that may impact all the
trees with in the city.
Parks Comprehensive Action Plan
The memo to the Mayor and City Council dated 1/4/02, most of the items
are contained with in the memo.
Tom presented the action plan to the Building Contractors Association on
the 17~` he is going to the Ada County Association of Realtors on the 29`s.
City Clerk has advertised for the public hearing with Planning and Zoning
on the February 7`h. It will also be discussed at the next City Council
workshop the 12`h of February. If all goes well, try and adopt by the end of
February or first part of March. The plan is to adopt the original
Comprehensive plan Mr. Landerman Moore did and at the same time adopt
the action plan. The documents will then be referenced in the updated city
comprehensive plan. Shari Baker ask if the Parks Commission should be
present at the planning and zoning hearing. Tom stated it would be very
appropriate.
Tammy deWeerd said Council would like the Pazks Commission to give
recommendation in writing for public record purposes. Tom suggested, to
make sure that would happen, along with minutes and agendas also have a
separate sheet that would show written recommendations to Council.
North Meridian Area Plan - PZ Public Hearing
Tom Kuntz stated he sent a second memo from him January 4`h to the Parks
and Recommendation Commission to keep the commission up to speed on
the Ten Mile northern corridor and the planning process. He ask the
Commission to review and if there are any questions to bring them up in the
next meeting. Comments can always be submitted in writing to him.
Bruce MacCoy suggested that when it is presented if they have comments
that they have open discussion and then act on it at the next meeting.
Tammy deWeerd stated that the Council was addressing this in their
workshop and she feels that the P&R Commission should get it first before
the Council. Particularly Ordinances. Tom Kuntz stated logistically the
meeting schedule is not appropriate, but he hates to keep moving the
meeting time around. The Commission agreed the meetings stay the second
Wednesday of each month.
Creg Steele discussed the neighborhood park plan, and stated it goes against
everything the Commission has talked about. It seems to be a hot issue and
also contradicts what the park plan calls for. Tom stated that the hope is to
have some kind of an incentive for the developers to develop a
neighborhood pazk and in turn donate it to the city and the city would
maintain them. The Commission discussed this item to great lengths and
there was a general consensus that the P&R Commission is strictly against
neighborhood pazks.
Bruce MacCoy suggested all commissioners write down specifically what
they want on the form and get them back to Tom by the end of the week so
he would have time to compile them before the Council's February 12~'
meeting.
Uadate On S,torev Park
The triangle azea in front of pool is the area that was obtained in a 99-year
lease with WARD to allow them control of the parking azea in front of their
pool.
The redesign parking that is in front of chamber is the parking that will be
going in as part of Phase I. The Mayor has given approval to go ahead with
the finalizing design of Phase I, and also are planning to manage the project
within the parks department because of the nature of it's size. They will be
hiring different contractors to do different components. The playground
equipment has already been purchased. The first step is to take the road out
closest to 1 S` Av. Pour the curb and sidewalk and install the playground
equipment. Once installed curbing will be poured around the equipment.
Hopefully get some volunteers to help spread the soft fall material. Take out
the remainder of the road and put parking lot in adjacent to the Chamber.
That will be coordinated with Chamber expansion. The ground breaking for
that is this coming Tuesday at 1:15 PM in front of the Chamber and the
Parks Commission is invited. Attachment D is the plan that the parks are
moving ahead with.
WARD has requested signs for pool parking only, but parks has not
responded at this time. Paul Newcomb made a motion to leave well enough
alone. Shari Baker second, all ayes, motion carried
Tom reported to the commission that Bennington estimated the cost of
building the restroom is approximately $75,000. They are expecting some
contributions from a plumbing company that should bring the amount to
$70,000. The amount budgeted was $63,000. The City Council has ask for a
report on why the increase, Tom stated he was getting back to Bennington
on the reason why and he will also make it available to the P&R
Commission.
Uadate ou Chateau Park
Chateau Park construction was allowed a 90-day extension to complete
Phase I of the park. Should be completed by end of March.
Uadate ou 58-Acre Park
Tom stated that the Council was informed of the name selection of the park
by the commission. Would get back to them by the 22"d
Restroom in Phase I will not be constructed until the sewer is extended to
the park. Waterline is to be installed up Meridian Road to the northern
boundary and then into parking lot as planned.
Tiling is scheduled to go out to bid.
Staff recommendation from ACRD is if we build before Cedar Springs we
are responsible to build the majority of the street north-of our boundary on
Cedaz Springs property. Also ACRD is not requiring the sidewalk be put in
on Ustick until April 1, 2003, and we reached an agreement on the street,
which Tom feels is a great compromise.
Tom also offered to bring Brad Watson and the Landgroup in if the
commission has any questions on the holdup of construction.
Skate Park Plan
The skate park plan was budgeted at $120,000 minus the design fee, there is
$104,000 left and the low bid was $188,000. Wright Brothers was the low
bidders, they made available an item by item accounting that would allow us
going out into the community and ask the companies that would be
providing the materials if they would donate part or all their services. The
end of January is the deadline.
Tom reported that he had another gentleman contact him that said he could
build the pazk for substantially less. This gentleman working with Boise
City now on the McMillan Eagle Pazk. Tom has a meeting with him Monday
at 1:30 PM
His expertise is building ramps, boxes etc... He has picked up a set of plans
and has called back and complimented us on our design. Boise is impressed
with him but there is further research and work that needs to be done before
going forwazd. Legally we would have to reject all bids and bid out for a
third time. All the dates for start and completion of project would also
change.
Action Items
None
Motion made by Shari Baker to go into executive session in accordance to
Idaho Code 67-2345 1C, seconded by David Moe. Roll call vote Mr.
Newcomb -aye, Mr. Steele -aye, Ms. Watkins -aye, Ms. Baker -aye, Mr.
Moe- aye, Bruce MacCoy -aye. All ayes, motion carved
Motion made for commission to come out of executive session by Mr.
Newcomb, second by Debbie Watkins.
Roll call vote, Mr. Newcomb- aye, Mr. Steele-aye, Ms. Watkins-aye, Ms.
Baker-aye, Mr. Moe-aye, Bruce MacCoy-aye. All ayes, motion carried.
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Shari Baker made a motion to make a recommendation to Mayor and City
Council to proceed to look into land purchase option of 5 to 6 acres from
Mr. Borup with the option to purchase an additional 23 acres over the next 2
years. And also look to partnering with other groups to develop this
property. Second by Mr. Newcomb, all ayes. Motion carved. Roll call vote
Mr. Newcomb-aye, Mr. Steele-aye, Ms. Watkins-aye, Ms. Baker-aye, Mr.
Moe-aye, Bruce MacCoy-aye. All ayes, motion carried.
Adjournment
Shari Baker made a motion to adjourn at 9:16 PM seconded by Mr. Moe.
All ayes, motion carried.
Approved:
Date:
Bruce MacCoy, Chairman