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2002-01-09 Meridian Parks and Recreation Commission Meeting Januarv 9.2002 The Meeting of the Meridian Parks and Recreation Commission was called to order at 7:07 by Chairman Bruce MacCoy. Present: Bruce MacCoy, Paul Newcomb, Creg Steele, Debbie Watkins~F~.,~ ~~,~~ Shari Baker, Tom Kuntz, Tammy deWeerd, David Moe FEB - 5 2002 Public Introductions ~Ycy ~r i~~~~~..L ~atv a '~=v. ^rf,~ Tom Kuntz introduced City Clerk Will Berg to educate the Commission on the transition of the new facility and how to use the new equipment. Tammy deWeerd announced that this was going to be her last meeting on the Commission after serving for six years and she was transitioning a new face into the Commission. Tammy introduced Keith Bird who also was a charter member of the Pazks and Recreation Commission. Tammy also stated that Council has made a commitment to rotate departments so that they can get a better view on the City and what happens in each department so there will be a new Council member each year to be on the Commission. Approval of the Agenda Bruce ask Tom if there was anything added to the agenda that the Commission was not awaze of. Tom stated five things. One, the winter brochure that was published in the Statesman. Second there is a memo on the desk pertaining to the executive session and third there was an article from the NRPA magazine that the Council liaison wanted to make sure they received, and last the name plates at the end of the evening go in the drawer in front of each of them. Tom commended Tammy deWeerd for her six years of service and presented her with a Parks and Recreation bag with the Parks and Recreation logo on it. Motion made to accept the agenda as stated and written by Shari Baker and Paul Newcomb second; all ayes, motion carried. Approval of Minutes: Shari Baker stated the last page of the minutes, on the possible change of the meeting dates, just a technical note, needs to be changed to 2002. Motion made by Creg Steele to approve Shari Baker seconds. All ayes, motion carried. Correspondence /Announcements: Tom Kuntz stated that the City Clerk was going to work with the Commission to make the agenda more consistent with Roberts rules and procedures. Also make sure the Council, Mayor and City Clerks office gets copies of minutes and agenda. Tom welcome David Moe (arrived 7:12). Information Items Tree Ordinance The Commission needs to adopt a tree ordinance in order to receive a Tree City USA status. Will discuss at the Parks and Recreation Commission meeting next month. Creg Steele ask the importance of establishing Tree City USA status. Tom stated there were additional grants available. It means you are trying to reach a certain population and care of trees with in your city. Tom relayed to the commission that Elroy Huff will be at the next meeting and will be available to answer any questions. Creg Steele ask the difference between public and private trees. Tom explained public trees are only the trees in city street right a ways and parks. This ordinance will not give authority to go on private property and do what ever the city wants to but there is a procedure to deal with diseased trees that may impact all the trees with in the city. Parks Comprehensive Action Plan The memo to the Mayor and City Council dated 1/4/02, most of the items are contained with in the memo. Tom presented the action plan to the Building Contractors Association on the 17~` he is going to the Ada County Association of Realtors on the 29`s. City Clerk has advertised for the public hearing with Planning and Zoning on the February 7`h. It will also be discussed at the next City Council workshop the 12`h of February. If all goes well, try and adopt by the end of February or first part of March. The plan is to adopt the original Comprehensive plan Mr. Landerman Moore did and at the same time adopt the action plan. The documents will then be referenced in the updated city comprehensive plan. Shari Baker ask if the Parks Commission should be present at the planning and zoning hearing. Tom stated it would be very appropriate. Tammy deWeerd said Council would like the Pazks Commission to give recommendation in writing for public record purposes. Tom suggested, to make sure that would happen, along with minutes and agendas also have a separate sheet that would show written recommendations to Council. North Meridian Area Plan - PZ Public Hearing Tom Kuntz stated he sent a second memo from him January 4`h to the Parks and Recommendation Commission to keep the commission up to speed on the Ten Mile northern corridor and the planning process. He ask the Commission to review and if there are any questions to bring them up in the next meeting. Comments can always be submitted in writing to him. Bruce MacCoy suggested that when it is presented if they have comments that they have open discussion and then act on it at the next meeting. Tammy deWeerd stated that the Council was addressing this in their workshop and she feels that the P&R Commission should get it first before the Council. Particularly Ordinances. Tom Kuntz stated logistically the meeting schedule is not appropriate, but he hates to keep moving the meeting time around. The Commission agreed the meetings stay the second Wednesday of each month. Creg Steele discussed the neighborhood park plan, and stated it goes against everything the Commission has talked about. It seems to be a hot issue and also contradicts what the park plan calls for. Tom stated that the hope is to have some kind of an incentive for the developers to develop a neighborhood pazk and in turn donate it to the city and the city would maintain them. The Commission discussed this item to great lengths and there was a general consensus that the P&R Commission is strictly against neighborhood pazks. Bruce MacCoy suggested all commissioners write down specifically what they want on the form and get them back to Tom by the end of the week so he would have time to compile them before the Council's February 12~' meeting. Uadate On S,torev Park The triangle azea in front of pool is the area that was obtained in a 99-year lease with WARD to allow them control of the parking azea in front of their pool. The redesign parking that is in front of chamber is the parking that will be going in as part of Phase I. The Mayor has given approval to go ahead with the finalizing design of Phase I, and also are planning to manage the project within the parks department because of the nature of it's size. They will be hiring different contractors to do different components. The playground equipment has already been purchased. The first step is to take the road out closest to 1 S` Av. Pour the curb and sidewalk and install the playground equipment. Once installed curbing will be poured around the equipment. Hopefully get some volunteers to help spread the soft fall material. Take out the remainder of the road and put parking lot in adjacent to the Chamber. That will be coordinated with Chamber expansion. The ground breaking for that is this coming Tuesday at 1:15 PM in front of the Chamber and the Parks Commission is invited. Attachment D is the plan that the parks are moving ahead with. WARD has requested signs for pool parking only, but parks has not responded at this time. Paul Newcomb made a motion to leave well enough alone. Shari Baker second, all ayes, motion carried Tom reported to the commission that Bennington estimated the cost of building the restroom is approximately $75,000. They are expecting some contributions from a plumbing company that should bring the amount to $70,000. The amount budgeted was $63,000. The City Council has ask for a report on why the increase, Tom stated he was getting back to Bennington on the reason why and he will also make it available to the P&R Commission. Uadate ou Chateau Park Chateau Park construction was allowed a 90-day extension to complete Phase I of the park. Should be completed by end of March. Uadate ou 58-Acre Park Tom stated that the Council was informed of the name selection of the park by the commission. Would get back to them by the 22"d Restroom in Phase I will not be constructed until the sewer is extended to the park. Waterline is to be installed up Meridian Road to the northern boundary and then into parking lot as planned. Tiling is scheduled to go out to bid. Staff recommendation from ACRD is if we build before Cedar Springs we are responsible to build the majority of the street north-of our boundary on Cedaz Springs property. Also ACRD is not requiring the sidewalk be put in on Ustick until April 1, 2003, and we reached an agreement on the street, which Tom feels is a great compromise. Tom also offered to bring Brad Watson and the Landgroup in if the commission has any questions on the holdup of construction. Skate Park Plan The skate park plan was budgeted at $120,000 minus the design fee, there is $104,000 left and the low bid was $188,000. Wright Brothers was the low bidders, they made available an item by item accounting that would allow us going out into the community and ask the companies that would be providing the materials if they would donate part or all their services. The end of January is the deadline. Tom reported that he had another gentleman contact him that said he could build the pazk for substantially less. This gentleman working with Boise City now on the McMillan Eagle Pazk. Tom has a meeting with him Monday at 1:30 PM His expertise is building ramps, boxes etc... He has picked up a set of plans and has called back and complimented us on our design. Boise is impressed with him but there is further research and work that needs to be done before going forwazd. Legally we would have to reject all bids and bid out for a third time. All the dates for start and completion of project would also change. Action Items None Motion made by Shari Baker to go into executive session in accordance to Idaho Code 67-2345 1C, seconded by David Moe. Roll call vote Mr. Newcomb -aye, Mr. Steele -aye, Ms. Watkins -aye, Ms. Baker -aye, Mr. Moe- aye, Bruce MacCoy -aye. All ayes, motion carved Motion made for commission to come out of executive session by Mr. Newcomb, second by Debbie Watkins. Roll call vote, Mr. Newcomb- aye, Mr. Steele-aye, Ms. Watkins-aye, Ms. Baker-aye, Mr. Moe-aye, Bruce MacCoy-aye. All ayes, motion carried. ~J Shari Baker made a motion to make a recommendation to Mayor and City Council to proceed to look into land purchase option of 5 to 6 acres from Mr. Borup with the option to purchase an additional 23 acres over the next 2 years. And also look to partnering with other groups to develop this property. Second by Mr. Newcomb, all ayes. Motion carved. Roll call vote Mr. Newcomb-aye, Mr. Steele-aye, Ms. Watkins-aye, Ms. Baker-aye, Mr. Moe-aye, Bruce MacCoy-aye. All ayes, motion carried. Adjournment Shari Baker made a motion to adjourn at 9:16 PM seconded by Mr. Moe. All ayes, motion carried. Approved: Date: Bruce MacCoy, Chairman