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Meridian Parks and Recreation Commission Meeting November 12; ~d~
The regularly scheduled meeting of the Meridian Parks and Recreation
Commission was brought to order by Commission Chairperson Bruce MacCoy at
4:40 p.m. on Monday, November 12, 2001.
Strategic Planning Workshop -John Luthy:
John discussed the strategic planning procedure with the Commission. He will
e-mail everyone's homework assignments by Wednesday, November 14, 2001,
and has requested the Commission return them to Tom by Tuesday, November
20, 2001. The final draft should be back to the Commission by December 1 sc
Public Introductions:
Matt Schultz regarding the Bear Creek project.
Adoption of Agenda:
Tom requests that Bear Creek item is moved to the top of the agenda for the
convenience of the guest. Motion made by Sheri Baker and seconded by Debbie
Watkins to move the item forward; all ayes, motion carried. Motion made by
Debbie Watkins and seconded by Sheri Baker to approve the November 12,
2001, agenda. All ayes, motion carried.
Approval of October 8, 2001, Minutes:
Motion made by David Moe and seconded by Creg Steele to approve the
minutes of the October 8, 2001, Parks and Recreation Commission. All ayes,
motion carried.
Action Items:
Bear Creek Park Funding of Completion
Matt Schultz of Bear Creek, LLC, gave an update on the progress of the Bear
Creek Park. The Council wants the restroom and the connectivity between the
pathways. Bear Creek, LLC, wants to see the tot lot and the basketball courts go
in next year. They won't do anything for probably 60 days because of the
weather. There was lengthy discussion of funds being used for the equipment
for Storey Park and Bear Creek Park. It was decided that if the recycling funds
are used for a different project, there is nothing keeping the Commission from
approving to do so; the Commission is working in the best interest of the
community. David Moe questioned if the Finance Department anticipates the
impact fees from that area; Tom replied that we have four districts and only one
area of impact, and we're not restricted in where we extend the funds as long as
it's new park land and new development. Tom clarified that according to the
Finance Director, the funding for Storey Park playground was funded out of
General Fund. The recycled revenue money has officially not been designated
to a project right now. Whatever the Commission decides to do as far as Bear
Creek, it will take a budget amendment. David Moe had concern that the City
committed a lot of dollars to Bear Creek when we have other parks and needs to
meet as well. Tom stated possible risks are if there are projects that were
budgeted for this year, Storey, Skate and Chateau Parks, that if any of those
projects run over, these potential funding options would give some cushion. Staff
recommendation is a commitment for more funds to get the project completed
within a timely and cost-effective manner, work with the developer to fine-tune
the costs. Specifically, Tom wants to see a shelter in the park and fine-tune the
restroom cost. Sheri Baker mentions high bids for the Skate Park and maybe we
should wait until the bids come in, in case they're again doubled. Tom reiterates
that the request is not for dollars but for support. Staff recommendation would be
we bring back the dollar figure to the Commission at a later time when the
Department has worked that figure out with the developer. Jim Keller made a
motion and seconded by Debbie Watkins to make a recommendation to City
Council to proceed with negotiations with the developer so that this park can be
implemented, greened up and ready to go as quickly as possible, allowing staff to
negotiate as they see fit. Motion tied with three ayes and three Hayes. David
Moe questions the "greened up" statement. Bruce MacCoy would like to see the
issue again with a dollar amount before final approval. Jim Keller changes motion
to eliminate "greened up." Debbie Watkins agrees with amended motion. Motion
tied with three ayes and three Hayes; Bruce MacCoy votes yes for a tiebreaker.
Correspondence /Announcements:
Regarding the press release for a donation of a tree, Tom announced that the
tree has not been located as of yet, but the search continues.
Informational Items:
BMX Track
Tom informed the Commission that he was approached by a group to build a
BMX track that they would run. He will get back to the Commission with more
information.
Action Items:
Name the Park Suggestions
Motion made by Jim Keller and seconded by Creg Steele to choose the name
Freedom Park. Motion failed. Motion made by David Moe and seconded by
Paul Newcomb to narrow the list to three to vote by next month. The three
names chosen were Freedom, Settler's and Progress Parks. All ayes, motion
carried.
Adoption of Capital Improvement Plan
Tom explained the changes from information in minutes to the new information
given at the meeting (based on the sub-committee meeting). Motion made by
Jim Keller and seconded by David Moe to adopt the Capital Improvement Plan.
All ayes, motion carried.
Other Business:
Tom suggested moving the meeting date as well as moving the Commission to
City Hall because of the better recording system. This will be reviewed by the
Commissioners at the next meeting.
From now on, Shelby will a-mail the Commissioners when the meeting packets
are ready to be picked up from the office.
The signage information is ready to look at for the sign at the 58-acre park.
Tom is negotiating with people to work with the City to find land. If anyone has a
person interested, please let Tom know.
Banner site at Storey Park will be discussed at the next meeting.
Jim Keller talked about more public information given on issues to make the
public aware of our needs especially when we are trying to pass mill levies.
David asked about the golf course inspection; Tom said nothing has been done
yet.
Jim discussed meeting with Christine O'Donnell. All scheduling now goes
through David Moser. Tom says that doesn't actually take place.
Jim made a motion to adjourn at 9:45 Debbie seconded. All ayes motion carries.
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Approved: . -J -~ ~ ~ %~ Date: 2 0
Bruce MacCoy, P sident