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2000-01-24_- FEB 2 3 201) Meridian Parks and Recreation Commission January 24, 2000 The regular meeting of The Parks and Recreation Commission was called to order by Chairman David Moe at 7:34 p.m. Present were David Moe, Sheri Baker, Ed Fong, Tammy deWeerd, Trace Leighton, Kristin Smagula, Joe Da Rosa and Tom Kuntz. Agenda: Sheri Baker made motion to adopt the agenda, seconded by Kristin Smagula. All ayes, motion passed. Minutes: Sheri Baker made a motion to pass the December minutes, seconded by Kristin Smagula. All ayes, motion passed. Public Introductions/Comments: David welcomed the new Commissioner Ed Fong, Angie Bilbow from Idaho Athletic Club was also present. Correspondence/Announcements: Tom pointed out a letter that was sent regarding the survey in the activity guide. The letter stated that we need to get more parks for Meridian and save some of the farmland that was being tilled under. Tammy asked if we could draft a note on the status of the 56 acre-Chateau park comp plan to those who came to the last meeting at North Park Church. Due to another holiday, we will be holding our next meeting on the 28`" . New Business• 5-Mile Creek Path Project: Gary Smith with Public Works has been working on this project for the last 3 years, and we would like to try to move with this during the summer. We have a tentative amount of funding through Idaho Transportation of approximately $140,000 with a %20 match of that, which is less than anticipated. The hold up is not having right away to the Siminich property. Plan B is that we stay on the south side until we clear the Siminich property and then cross there, or continue up and cross at 8`" Street. Tammy de Weerd suggested that we have asub-committee from the Commission working with Tom on this. Sheri said that she would be interested to hear what Mr. Siminich had to say. 2000 Goals & Objectives: The Commission received a list of Parks and Recreations informal draft goals and objectives for next year, this list is in no way complete. Tom wants input from the Commission and Council about what they think our goals should be. David Moe suggested that each Commissioner pick a park and work with the department to get things done. David said that one of his main goals is that the Commission get more involved and taking on a larger role. Old Business Generations Plaza Phase II: Tom reminded the Commission that Gary Benoit discussed a patio attached to the building at the east side of the park. Tom and Gary met with the City Attomey to see what the options were. There is a possibility for a land swap for a portion of the alley, but our Attorney is suggesting that we do a year to year contract for the land that the patio is on. Gary's company is drilling wells to find out the status of the ground, under the building, to the north of the Plaza. There was same concern about renting this out on a year to year basis, because we don't know who will be there in 15 years. Tammy said that in the conditional use permit, any change of ownership would need to go through the same permitting process. L.W.C.F. Land-Storey Park: The city owns approximately 5 acres of land to the east of the speedway, which has been leased to the speedway and the lease expired in December 1999. That area was suppose to be a park constructed with fees from the Land and Water Conservation Fund. This was never done. Two things have come to light. 1. We can allow the Speedway to use the property through this year through a permitting process (the resolution that was in your packet marked "draft") 2. If we are going to keep that property under LCWF guidelines, we need to develop it into parkland. The only way around that is to go through a conversion process. This means that we need to find 5 acres of land that meets the criteria that the LCWF sets up, and that 5 acres then becomes the LCWF land to follow guidelines. This needs to be done by the end of 2000. David asked if the Commission would be reviewing the resolution, and Tom said that this could be on the next agenda. Comprehensive plan: David explained to Ed Fong that the Commission felt that this is a fairly general plan, and that it could represent most cities in the country instead of being specific to Meridian. We are now in the process of trying to get Norm Landerman-Moore to work with us to get the plan to fit Meridian. Tom said that the more he reads the plan, the more frustrated he gets. Tom has reviewed the Salem Comp Plan and it has so much detail and there is such a big difference. David said that we are at a point where we need to find out how wilting Norm is to work with us to clean it up and put in the information that we need for our final draft. David said that it is his intention to take what ever is left out of the $15,000 and pay someone to clean up Norm's work. Tom said that the City Attorney says that he feels we have ground to stand on by stating the plan is deficient and he has not completed the scope of work, and that it might be in our best interest to part ways without any further financial obligations. Donation Recognition: Tabled until next meeting. Directors Informational Items- Sunnybrook Farm Homeowners Property: The 2.1 acre property next to Chateau Park we are in the process of moving on the deeding process with the homeowner association to take over that area and making it part of the park. We are working with Nampa Meridian Irrigation District on an agreement for that drain that was tiled. Dave asked if we were going to start on Chateau Park without having the Comp Plan in place. Tom said that he thinks we should have a master plan in place for all of our parks. Tom has contacted Don Beltz, who was at the meeting with Bob Droll, to see if he could get us a cost of what it would take to finish the master plan, come up with design specifications, and go to bid on phase 1. Phase 1 is something like a parking lot, utilities, sprinkling system and grass, a pathway around the park and restrooms. Phase 2 would be a shelter, playground equipment, basketball courts and restrooms if they don't make into phase 1. 25 Acres off Cloverdale: A farmer with 25 acres called and wanted to know if we were interested in renting some of his land. He said that he would sell it for $20,000 an acre and a good portion of it is in the Boise impact area. The Commission said that they are not interested. Other Business David Moe asked where we sit on the plaque for March for Parks and the Jay Bell Property. The property is land that Jay Bell is considering donating the use of their land for P.A.L. who did not jump at the offer so CYSA got involved and now there is talk about splitting it down the middle. David Mae said that he would like to see 2 things happen. One is to get a lease agreement with them and we can take over as far as coordinating use. Tom said with St. Lukes, he was always in the middle of the maintenance people, who were mad at PAL, and PAL was mad at them. David said that J Bell would maintain it, and maybe we could use it for other things too. David just wants the City to set the schedule there because we need as much green space as we can get. Tammy de Weerd said that if the City were to schedule all of the green space in Meridian, there would be only one place that people needed to worry about contacting. Which would be better for the kids and the fields. Trace asked about the land at the new police dept. are we going to be running it? Tom said that he had not been contacted about it. Adjournment Trace Leighton made motion to adjourn, seconded by Sheri Baker at 9:20.