1999-07-19
DEC - 9 5999
Meridian Parks and Recreation Commission July 19, 1999
The regular meeting of the Meridian Parks and Recreation Commission was
called to order by Chairman David Moe at 7:37 p.m.
Present were: David Moe, Keith Borup, Sherri Baker, Jim Keller, Wally Lovan,
Tammy deWeerd and Tom Kuntz.
Agenda: Tammy deWeerd made a motion to approve the agenda with the
correction of the date, from July 26, 1999 to July 19, 1999. Jim Keller seconded
the motion. All ayes, the motion carried.
June Minutes: Tammy deWeerd made a motion to approve the June minutes as
corrected. The correction, under Correspondence/Announcements• adding the
words "referring to" in the last sentence in the second paragraph. Sherri Baker
seconded the motion. All ayes, the motion carried.
Public Introductions/Comments: Several members of the public introduced
themselves to the Commission Members. They are Debbie Watkins, Jeanette
Ockerman, Kristin Smagula, Norma Jeanne Wellman and Melanie Mitchell, all of
Meridian.
Old Business:
1999-2000 Budget-
Tom Kuntz said that the Parks and Recreation budget hearing would be held,
Thursday, August 5`" at 6:30 p.m. He said the budget summary, in the packets,
could be discussed and revised before he presents it to the City Council. Tom
explained the department's revenues and the revenues that were either not spent
or are being carried over to the next year.
The Commission discussed the recreation budget and the addition of positions.
Sherri Baker asked how many projects were planned for this fiscal year that are
not being completed. Tom explained that signed agreements with contractors on
those projects can be carried over to next year, but agreements that are not
signed have to be re-budgeted.
The Commission discussed the development of the 56-acre park and Tom
explained the process of deciding what will go into the park.
Tom said there will be a standardization of the budget format and there will be
time to review the format for next year. Jim Keller reviewed the current budget,
cost-to-date. The Commission answered questions from the public regarding
why all the money budgeted for this year has not been spent.
Tom explained the Capital Outlay and said that the department would like to add
two new offices for the Parks' Superintendent and the Recreation Superintendent
at the Bower Street office. Also the parking lot at Bower needs to be re-paved
and trees added. Tom said the Land Group has set a preliminary budget and
drawing for Generations Plaza, Phase II which can be discussed at a later date.
Tom reviewed the vehicles the department currently has and what vehicles they
would like to purchase.
Tammy deWeerd voiced strong support for the Capital Outlay and Jim Keller
expressed concerns for the need to show justification for wages and equipment.
Jim Keller made a motion to adopt the budget as presented. Keith Borup
seconded the motion. All ayes, the motion carried.
Donation Recognition-
David Moe proposed a subcommittee be formed to review donation recognition.
Jim Keller suggested that as a board they don't need to say whether they like or
dislike the concept and that he had no problem with having recognition as long
as it was standardized.
Sherri Baker will head the subcommittee, which includes volunteers from the
public attending the meeting. They are Debbie Watkins, Kristin Smagula and
Norma Jeanne Wellman. The subcommittee will report to the Commission at the
August meeting.
Tom Kuntz said that the end goal is to have a gift catalog for donation
recognition.
Jim Keller made a motion to move forward with the gift policy statement and
comparison and to create a subcommittee. Tammy deWeerd seconded the
motion. All ayes, the motion carried.
Opening of Tully Park-
Tom Kuntz said the Kiwanis will be installing the shelter by August 10"' and a
decision needs to be made whether to postpone the opening until Labor Day or
to unofficially open earlier. The Commission members expressed concerns, if
the park is unofficially opened sooner would there still be heavy equipment in the
park. Tom suggested fencing the equipment to deter any children from playing
en it. Tammy deWeerd suggested postponing the opening to include the
elementary school, after the children are in school. David Moe said that since
there is no cost in having the Kiwanis install the shelter we should wait for them
to put the shelter in.
New Business:
Tully Park Memorial Tree Lane - benches-
Tom Kuntz said that Harold Cox would like to put in a bench along the Memorial
Tree Lane and have the department install it. Jim Keller suggested a delay for
the plaque by the bench until the policy is made for donation recognition.
Sherri Baker made a motion for a plan to be drawn up for the bench specification,
placement of benches and total number of benches available and a report to the
Commission on cost. Tammy deWeerd seconded the motion. All ayes, the
motion carried.
Tom Kuntz made a clarification that this will go hand in hand with the
subcommittee review for donation recognition.
Generations Plaza II-
Generations Plaza II was discussed in the budget review
Tully Doa Ordinance-
The Commission decided that the Tully Dog Ordinance would include all dogs
except for guide dogs and guide dogs in training.
Comprehensive plan meeting -July 23rd-
Tom said the comprehensive plan meeting is scheduled for July 23`d and there
does not need to be board members there. David Moe asked for a timeline for
the public hearings. Tom said he would be giving a detailed report next month.
He said there are advantages in cost and timing for having Landerman-Moore do
the master plan but the disadvantage is they are not a local company.
Jim Keller made a motion to recommend that Landerman-Moore do the master
plan with the cost and time savings included. Keith Borup seconded the motion.
All ayes, the motion carried.
Meeting with School Suaerintendent -July 15~n-
Tom Kuntz said the response to the meeting with the school superintendents was
positive, the meeting was successful in gaining co-operations with building gyms
and buying land. He said they would like to develop a formal agreement to use
the schools when they are not in use.
Sherri Baker said the Commission would like to schedule a meeting with the
school board sometime in October and could possible set up a lunch or early
evening meeting.
Jim Carbury is included as an ex officio member of the Commission and will be
added to the mailing list.
Other Business:
Tom Kuntz said the shelter fees at Tully Park need to be discussed and he felt
there should be increase for the shelter at Tully Park. David Moe said he thought
the fees would be set the same, across-the-board for all the shelters. Keith
Borup said there may need to be a minimum fee set and Tom said they could
consider splitting the shelter for smaller functions. Tom said the Commission
should consider the possibility of renting the entire park for large functions and
that policy should be set by September.
David Moe said he would like the Commission to discuss changing the meeting
date a^:d he suggested mevtng back a week to the second P~londay of each
mcnth a~,d Ieol<fer ether locaticns to hcld the meetings. Tom suggested t~^e
fourth Monday at a different location. It was concluded it would be discussed
further next month.
Adjournment:
Jim Keller made a motion to adjourn. Sherri Baker seconded the motion. All
ayes, the motion carried. The meeting adjourned at 9:55 p.m.