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ByLawsCITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING THE INITIAL BYLAWS OF THE MERIDIAN HISTORIC PRESERVATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 3, 1986, the City Council of the City of Meridian adopted Ordinance no. 471, which added Title 2, Chapter 5 to the Meridian City Code and thereby created the Historic Preservation Commission; and WHEREAS, the Historic Preservation Commission has worked since that time to promote the educational, cultural, economic, and general welfare of the public of the City of Meridian through the identification, evaluation, designation, and protection of those buildings, sites, areas, structures, and objects which reflect significant elements of the City's, the State's, and the Nation's historic, architectural, archaeological, and cultural heritage; WHEREAS, the City Council of the City of Meridian deems the approval of such bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient operation of the Historic Preservation Commission; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council of the City of Meridian approve the initial Bylaws of the Historic Preservation Commission attached hereto as "Exhibit A." Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this -� day of RESOLUTION APPROVING BYLAWS OF MERIDIAN HISTORIC PRESERVATION COMMISSION PAGE I OF 2 APPROVED by the Mayor of the City of Meridian, Idaho, this _:]_ day of l�60 Mayor T my de Weerd ATTEST: OF M <i r By W Ja e In Clerk G SEALo NTI d9 RESOLUTION APPROVING BYLAWS OF MERIDIAN HISTORIC PRESERVATION COMMISSION PAGE 2 OF 2 BYLAWS of the HISTORIC PRESERVATION COMMISSION WHEREAS, on November 3, 1986, the City Council of the City of Meridian adopted Ordinance no. 471, which added Title 2, Chapter 5 to the Meridian City Code and thereby created the Historic Preservation Commission; and WHEREAS, the Historic Preservation Commission has worked since that time to promote the educational, cultural, economic, and general welfare of the public of the City of Meridian through the identification, evaluation, designation, and protection of those buildings, sites, areas, structures, and objects which reflect significant elements of the City's, the State's, and the Nation's historic, architectural, archaeological, and cultural heritage; NOW, THEREFORE, the Historic Preservation Commission hereby establishes and adopts the following bylaws. ARTICLE 1' INTENT The intent in preparing and adopting these bylaws is to provide a framework for the organization, actions, and agenda of the Historic Preservation Commission (hereinafter "Commission"). ARTICLE II: OFFICE The principal location of the Commission shall be at the Office of the City Clerk, 33 E. Broadway Ave., Meridian, Idaho. ARTICLE III: MEMBERSHIP SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code regarding commissioners' terms of office, there are hereby designated six membership seats on the Commission. The commissioner appointed to Seat I shall serve an initial term of one (1) year. The commissioners appointed to Seats 2 and 3 shall each serve an initial term of two (2) years. The commissioners appointed to Seats 4, 5, and 6 shall each serve an initial term of three (3) years. SECTION 2: SUBCOMMITTEES. The Commission Chair, with the Commission's approval, shall establish such subcommittees as necessary or helpful to assist or advise the Commission in the performance of its functions and/or furtherance of its mission. The Commission chair shall be an ex -officio member of all sub -committees. Meetings of subcommittees shall comply with any and all applicable public meetings laws. Each subcommittee shall consist of at least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission Chair, each subcommittee shall elect a chair to preside at subcommittee meetings and present the findings and/or recommendations of the subcommittee to the Commission. The Mayor may appoint citizens or public officials to serve as members of subcommittees. With the Commission's approval, the Commission Chair or subcommittee chair may appoint commissioners, citizens, and/or public officials to serve as members of subcommittees. BYLAWS OF THE HISTORIC PRESERVATION COMMISSION PAGE 1 OF 4 SECTION 3: QUORUM. According to the provisions of Meridian City Code, a majority of currently -appointed commissioners shall constitute a quorum for the transaction of any business of the Commission. SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter before the Commission. Except as otherwise designated herein, the vote of the majority of the members present at any meeting at which a quorum is present shall effectuate any decision of the Commission. The Commission Chair shall be a voting member of the Commission and shall hold the same rights and privileges as any other commissioner. Proxy voting and/or secret ballots shall not be permitted. SECTION 5: ATTENDANCE. Three (3) consecutive, unexcused absences of a commissioner from regular Commission meetings shall constitute such commissioner's notice of termination. The Chair or Vice -Chair may excuse a commissioner from attendance. ARTICLE IV: MEETINGS SECTION 1: REGULAR MEETINGS. According to the provisions of Meridian City Code, the Commission shall meet on the second Thursday of each month at 5:30 p.m., unless otherwise specified. SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the direction of the Chair by notifying the City Clerk's Office and the Commission in the manner specified herein. SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission shall be held at Meridian City Hall, in the City Council Chambers, 33 E. Broadway Ave., Meridian, Idaho. SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute, commissioners shall be provided written notice of meetings, which notice shall state the date, hour, and location thereof, and shall further state the purpose of the meeting, business to be transacted, and/or agenda. The City Clerk's Office shall issue notice to each and every commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of the Chair. SECTION 5: LENGTH OF MEETINGS. No meeting shall run longer than three (3) hours unless a majority vote of the quorum approves the extension of such time limit as to a particular meeting. SECTION 6: CONDUCT OF MEETINGS. The Commission shall operate under the general precepts of Robert's Rules of Order. The order of business for meetings of the Commission shall be as follows: 1) call to order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of previous meeting; 5) old business; 6) new business; 7) reports, presentations, subcommittee BYLAWS OF THE HISTORIC PRESERVATION COMMISSION PAGE 2 OF 4 reports, staff reports; 8) next meeting; 9) adjournment. The agenda shall be followed to the extent possible, but other matters maybe considered upon vote of the majority of the members present at any meeting at which a quorum is present. SECTION 7: AGENDA. The agenda for all meetings of the Commission shall be prepared by the City Clerk's Office in consultation with the Commission Chair. Agenda items may be proposed to the Commission Chair by any commissioner or any member of the public and shall be placed on the agenda at the discretion of the Commission Chair, provided that adequate notice of such item has been provided as set forth herein. Agenda items not proposed to the Commission Chair by 5:00 p.m. on the Monday preceding the regular meeting, or forty-eight (48) hours before a special meeting shall be considered at any meeting at which a quorum is present only upon vote of the majority of the members present. SECTION 8: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before or requests to the Commission shall be at the discretion of the Chair. The Chair may set rules to maximize efficiency and productivity of meetings, including setting a time limit for presentations and/or comments to the Commission. SECTION 9: MINUTES. Minutes and/or records of the business conducted at all meetings of the Commission or any subcommittee thereof shall be kept and shall be open for public inspection. The minutes of each meeting shall be forwarded to each commissioner prior to the regular meeting at which such minutes are subject to approval by the Commission. ARTICLE V: OFFICERS SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of the Commission shall include the Commission President and Commission Vice -President. Other officers may be elected as necessary or desirable for the efficient administration of the Commission if a majority of the Commission so decides. SECTION 2: TERM AND ELECTION. Election of officers shall be by voice vote on the record and, according to the provisions of Meridian City Code, shall be held at the first Commission meeting each calendar year. A special election may be held at any time to fill a vacancy of office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from the office by a two-thirds (2/3) majority vote of the full Commission. SECTION 3: DUTIES OF CHAIR. The Commission Chair shall prepare meeting agendas in cooperation with the City Clerk's Office, shall preside over all full Commission meetings, and shall sign all documents requiring an official signature on behalf of the Commission. The Chair shall recommend, for the Commission's approval, the formation of subcommittees and the appointment of commissioners, citizens, and/or public officials thereto. The decisions, statements, and/or actions of the Chair shall obligate, commit, and/or represent the Commission only insofar as the Commission has specifically authorized. BYLAWS OF THE HISTORIC PRESERVATION COMMISSION PAGE 3 OF 4 SECTION 4: DUTIES OF VICE -CHAIR. The Commission Vice -Chair shall perform the duties of the Chair in the absence of the Chair and shall perform such other duties as may be delegated by the Commission Chair. ARTICLE VI: AMENDMENT OF BYLAWS The Commission may recommend to the Mayor and City Council that these bylaws be altered, amended, added to, or repealed upon a two-thirds (2/3) vote of the full Commission. ARTICLE VII: ADOPTION AND EFFECTIVE DATE The Commission adopted the foregoing bylaws, as amended, at its regular meeting on August 12, 2010. These bylaws shall be effective upon their ratification by resolution of the City Council of the City of Meridian. Adopted by the Historic Preservation Commission on the _ day of 2010. Chair, Dr. Thomas Hammond Vice Chair Steve Turney Commissioner Dr. Frank Thomason Commissioner Carol Harms Commissioner Walter Lindgren Commissioner Jessica Proctor BYLAws OF THE HISTORIC PRESERVATION COMMISSION PAGE 4 OF 4 V in iT W k M 0 0 0 o O O N Z N N N N N Q Q a Q Q Q Q Q d Q O) a Z a C¢ O i.a O V .�00 00 0 N O N N O O N m a) �a)Na) C CIS E N E N E N tm N IGJ` w' ? � Q 3 N j O �W Oa L Q a U� ■� Q r N M N fO L W x F- c c E v Q o Z O0 o m T N N A C O N C O Eo E F- E � n m m Z x x CD d c E o —° LLFUQ O m E V in iT