ByLawsCITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING THE INITIAL BYLAWS OF THE MERIDIAN HISTORIC
PRESERVATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on November 3, 1986, the City Council of the City of Meridian adopted
Ordinance no. 471, which added Title 2, Chapter 5 to the Meridian City Code and thereby
created the Historic Preservation Commission; and
WHEREAS, the Historic Preservation Commission has worked since that time to
promote the educational, cultural, economic, and general welfare of the public of the City of
Meridian through the identification, evaluation, designation, and protection of those buildings,
sites, areas, structures, and objects which reflect significant elements of the City's, the State's,
and the Nation's historic, architectural, archaeological, and cultural heritage;
WHEREAS, the City Council of the City of Meridian deems the approval of such
bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient
operation of the Historic Preservation Commission;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Council of the City of Meridian approve the initial Bylaws of
the Historic Preservation Commission attached hereto as "Exhibit A."
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this -� day of
RESOLUTION APPROVING BYLAWS OF MERIDIAN HISTORIC PRESERVATION COMMISSION PAGE I OF 2
APPROVED by the Mayor of the City of Meridian, Idaho, this _:]_ day of
l�60
Mayor T my de Weerd
ATTEST:
OF M
<i r
By W
Ja e In Clerk G SEALo
NTI d9
RESOLUTION APPROVING BYLAWS OF MERIDIAN HISTORIC PRESERVATION COMMISSION PAGE 2 OF 2
BYLAWS of the HISTORIC PRESERVATION COMMISSION
WHEREAS, on November 3, 1986, the City Council of the City of Meridian adopted
Ordinance no. 471, which added Title 2, Chapter 5 to the Meridian City Code and thereby
created the Historic Preservation Commission; and
WHEREAS, the Historic Preservation Commission has worked since that time to
promote the educational, cultural, economic, and general welfare of the public of the City of
Meridian through the identification, evaluation, designation, and protection of those buildings,
sites, areas, structures, and objects which reflect significant elements of the City's, the State's,
and the Nation's historic, architectural, archaeological, and cultural heritage;
NOW, THEREFORE, the Historic Preservation Commission hereby establishes and
adopts the following bylaws.
ARTICLE 1' INTENT
The intent in preparing and adopting these bylaws is to provide a framework for the
organization, actions, and agenda of the Historic Preservation Commission (hereinafter
"Commission").
ARTICLE II: OFFICE
The principal location of the Commission shall be at the Office of the City Clerk, 33 E.
Broadway Ave., Meridian, Idaho.
ARTICLE III: MEMBERSHIP
SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code
regarding commissioners' terms of office, there are hereby designated six membership seats on
the Commission. The commissioner appointed to Seat I shall serve an initial term of one (1)
year. The commissioners appointed to Seats 2 and 3 shall each serve an initial term of two (2)
years. The commissioners appointed to Seats 4, 5, and 6 shall each serve an initial term of three
(3) years.
SECTION 2: SUBCOMMITTEES. The Commission Chair, with the Commission's approval,
shall establish such subcommittees as necessary or helpful to assist or advise the Commission in
the performance of its functions and/or furtherance of its mission. The Commission chair shall
be an ex -officio member of all sub -committees. Meetings of subcommittees shall comply with
any and all applicable public meetings laws. Each subcommittee shall consist of at least two (2)
commissioners. Unless a subcommittee chair is appointed by the Commission Chair, each
subcommittee shall elect a chair to preside at subcommittee meetings and present the findings
and/or recommendations of the subcommittee to the Commission. The Mayor may appoint
citizens or public officials to serve as members of subcommittees. With the Commission's
approval, the Commission Chair or subcommittee chair may appoint commissioners, citizens,
and/or public officials to serve as members of subcommittees.
BYLAWS OF THE HISTORIC PRESERVATION COMMISSION PAGE 1 OF 4
SECTION 3: QUORUM. According to the provisions of Meridian City Code, a majority of
currently -appointed commissioners shall constitute a quorum for the transaction of any business
of the Commission.
SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission Chair shall be a voting member of the Commission and shall
hold the same rights and privileges as any other commissioner. Proxy voting and/or secret
ballots shall not be permitted.
SECTION 5: ATTENDANCE. Three (3) consecutive, unexcused absences of a
commissioner from regular Commission meetings shall constitute such commissioner's notice of
termination. The Chair or Vice -Chair may excuse a commissioner from attendance.
ARTICLE IV: MEETINGS
SECTION 1: REGULAR MEETINGS. According to the provisions of Meridian City Code,
the Commission shall meet on the second Thursday of each month at 5:30 p.m., unless otherwise
specified.
SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the
direction of the Chair by notifying the City Clerk's Office and the Commission in the manner
specified herein.
SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the
Commission shall be held at Meridian City Hall, in the City Council Chambers, 33 E. Broadway
Ave., Meridian, Idaho.
SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute,
commissioners shall be provided written notice of meetings, which notice shall state the date,
hour, and location thereof, and shall further state the purpose of the meeting, business to be
transacted, and/or agenda. The City Clerk's Office shall issue notice to each and every
commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the
meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of
the Chair.
SECTION 5: LENGTH OF MEETINGS. No meeting shall run longer than three (3) hours
unless a majority vote of the quorum approves the extension of such time limit as to a particular
meeting.
SECTION 6: CONDUCT OF MEETINGS. The Commission shall operate under the general
precepts of Robert's Rules of Order. The order of business for meetings of the Commission shall
be as follows: 1) call to order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of
previous meeting; 5) old business; 6) new business; 7) reports, presentations, subcommittee
BYLAWS OF THE HISTORIC PRESERVATION COMMISSION PAGE 2 OF 4
reports, staff reports; 8) next meeting; 9) adjournment. The agenda shall be followed to the
extent possible, but other matters maybe considered upon vote of the majority of the members
present at any meeting at which a quorum is present.
SECTION 7: AGENDA. The agenda for all meetings of the Commission shall be prepared
by the City Clerk's Office in consultation with the Commission Chair. Agenda items may be
proposed to the Commission Chair by any commissioner or any member of the public and shall
be placed on the agenda at the discretion of the Commission Chair, provided that adequate notice
of such item has been provided as set forth herein. Agenda items not proposed to the
Commission Chair by 5:00 p.m. on the Monday preceding the regular meeting, or forty-eight
(48) hours before a special meeting shall be considered at any meeting at which a quorum is
present only upon vote of the majority of the members present.
SECTION 8: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before
or requests to the Commission shall be at the discretion of the Chair. The Chair may set rules to
maximize efficiency and productivity of meetings, including setting a time limit for presentations
and/or comments to the Commission.
SECTION 9: MINUTES. Minutes and/or records of the business conducted at all meetings
of the Commission or any subcommittee thereof shall be kept and shall be open for public
inspection. The minutes of each meeting shall be forwarded to each commissioner prior to the
regular meeting at which such minutes are subject to approval by the Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers
of the Commission shall include the Commission President and Commission Vice -President.
Other officers may be elected as necessary or desirable for the efficient administration of the
Commission if a majority of the Commission so decides.
SECTION 2: TERM AND ELECTION. Election of officers shall be by voice vote on the
record and, according to the provisions of Meridian City Code, shall be held at the first
Commission meeting each calendar year. A special election may be held at any time to fill a
vacancy of office. An officer who fails or refuses to fulfill the duties of his or her office may be
removed from the office by a two-thirds (2/3) majority vote of the full Commission.
SECTION 3: DUTIES OF CHAIR. The Commission Chair shall prepare meeting agendas in
cooperation with the City Clerk's Office, shall preside over all full Commission meetings, and
shall sign all documents requiring an official signature on behalf of the Commission. The Chair
shall recommend, for the Commission's approval, the formation of subcommittees and the
appointment of commissioners, citizens, and/or public officials thereto. The decisions,
statements, and/or actions of the Chair shall obligate, commit, and/or represent the Commission
only insofar as the Commission has specifically authorized.
BYLAWS OF THE HISTORIC PRESERVATION COMMISSION PAGE 3 OF 4
SECTION 4: DUTIES OF VICE -CHAIR. The Commission Vice -Chair shall perform the
duties of the Chair in the absence of the Chair and shall perform such other duties as may be
delegated by the Commission Chair.
ARTICLE VI: AMENDMENT OF BYLAWS
The Commission may recommend to the Mayor and City Council that these bylaws be
altered, amended, added to, or repealed upon a two-thirds (2/3) vote of the full Commission.
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws, as amended, at its regular meeting on
August 12, 2010. These bylaws shall be effective upon their ratification by resolution of the City
Council of the City of Meridian.
Adopted by the Historic Preservation Commission on the _ day of 2010.
Chair, Dr. Thomas Hammond Vice Chair Steve Turney
Commissioner Dr. Frank Thomason
Commissioner Carol Harms
Commissioner Walter Lindgren
Commissioner Jessica Proctor
BYLAws OF THE HISTORIC PRESERVATION COMMISSION PAGE 4 OF 4
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