07-580 Bylaws of Meridian Arts CommissionCITY OF MERIDIAN RESOLUTION NO. 01'S 8~
BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY
OF MERIDIAN APPROVING THE INITIAL BYLAWS OF THE MERIDIAN
ARTS COMMISSION AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Meridian, by the passage of
Resolution No. 06-1280, on November 28, 2006, added Title 2, Chapter 5 to the Meridian
City Code and thereby created the Meridian Arts Commission;
WHEREAS, pursuant to Meridian City Code § 2-5-3(B)(2), on February 27,
2007, Mayor Tammy de Weerd appointed, and the City Council approved, the
appointment of six persons to the Commission; and
WHEREAS, pursuant to Meridian City Code § 2-5-4(A), at its regular meeting
on April 12, 2007, the Meridian Arts Commission voted unanimously to recommend to
City Council that it approve the initial "Bylaws of the Meridian Arts Commission"
attached hereto as "Exhibit A," which, inter alia, incorporate, in Article III, section 1 of
such bylaws, the attachment of the terms of service enumerated in Meridian City Code §
2-5-3(C) to designated commission seats as approved by City Council by the passage of
Resolution no. 07-551 on March 27, 2007;
WHEREAS, the City Council of the City of Meridian deems the approval of such
bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient
operation of the Meridian Arts Commission;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
RESOLUTION APPROVING BYLAWS OF MERIDIAN ARTS COMMISSION PAGE 1 OF 2
Section 1. That the City Council of the City of Meridian approve the initial
Bylaws of the Meridian Arts Commission attached hereto as "Exhibit A."
Section 2. That this Resolution shall be in full force and effect immediately upon
its adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 25~ day
of September, 2007.
APPROVED by the Mayor of the City of Meridian, Idaho, this !~~ day of
September, 2007.
APPROVED:
,,l~Ib~ e Weerd
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ATTEST: ~~~~~r?~° ~;~~, ,ter=~„~~.~.
,ems'
By: ~ ~~
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William G. Berg, Jr., ity Cle~c ~,
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RESOLUTION APPROVING BYLAWS OF MERIDIAN ARTS COMMISSION PAGE 2 OF 2
EXHIBIT A:
$YLAWS OF THE MERIDIAN ARTS COMMISSION
BYLAWS of the MERIDIAN ARTS COMMISSION
WHEREAS, on November 2$, 2006, the City Council of the City of Meridian adopted
Ordinance no. 06-1280, which added Title 2, Chapter 5 to the Meridian City Code and thereby
created the Meridian Arts Commission;
WHEREAS, the development of publicly accessible arts within the City of Meridian will
highlight our community's rich cultural resources, enhance the City s aesthetic environment, and
promote the development of economic, educational, recreational, and tourism opportunities
within the City;
WHEREAS, the arts can be used as a conduit for exchanging ideas, making connections,
and finding common ground and, when accessible to the public, can help to strengthen
Meridian's community and families;
WHEREAS, the City Council of the City of Meridian has deemed it to be in the best
interest of its citizens to establish an Arts Commission for the purpose of advancing the arts
within the City of .Meridian through the research and development of opportunities and funding
sources for the arts within our community;
NOW, THEREFORE, the Meridian Arts Commission hereby establishes and adopts the
following bylaws.
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for the
organization, actions, and agenda of the Meridian Arts Commission (hereinafter "Commission").
ARTICLE II. OFFICE
The principal location of the Commission shall be at the Office of the Mayor, 33 E.
Idaho, Meridian, Idaho.
ARTICLE III: MEMBERSHIP
SECTION 1: TERMS of OFFICE. In keeping with provisions of Meridian City Code
regarding commissioners' terms of office, there are hereby designated nine membership seats on
the Commission. The commissioner appointed to Seat 1 shall serve a term of one (1) year. The
commissioners appointed to Seats 2 and 3 shall each serve a term of two (2) years. The
commissioners appointed to Seats 4, 5, 6, 7, 8, and 9 shall each serve a term of three (3) years.
SECTION 2: SUBCOMMITTEES. The Commission Chair, with the Commission's approval,
shall establish such subcommittees as necessary or helpful to assist or advise the Commission in
the performance of its functions and/or furtherance of its mission. Meetings of subcommittees
shall comply with any and all applicable public meetings laws. Each subcommittee shall consist
of at least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission
BYLAWS OF THE MERIDIAN ARTS COMMISSION PAGE 1 OF 4
Chair, each subcommittee shall elect a chair to preside at subcommittee meetings and present the
findings and/or recommendations of the subcommittee to the Commission. The Commission
Chair, subcommittee chair, and/or Mayor may appoint citizens or public officials to serve as
members of subcommittees.
SECTION 3: QuoRUM. According to the provisions of Meridian City Code, a majority of
currently-appointed commissioners shall constitute a quorum for the transaction of any business
of the Commission.
SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members presen# at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission Chair shall be a voting member of the Commission and shall
hold the same rights and privileges as any other commissioner. Proxy voting shall not be
permitted.
SECTION 5: ATTENDANCE. Three (3) consecutive, unexcused absences of a
commissioner from regular Commission meetings shall constitute such commissioner's notice of
termination. The Chair or Vice-Chair may excuse a commissioner from attendance.
ARTICLE IV: MEETINGS
SECTION 1:NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of
Meridian City Code, the Commission shall hold no fewer than nine (9) regulaz meetings during
the calendar year. Unless otherwise specified, regular meetings of the Commission shall beheld
on the second Thursday of each month at 3:30 p.m.
SECTION 2: SPECIAL MEETINGS. Special meetings maybe convened by or at the
direction of the Chair by notifying the Commission in the manner specified herein.
SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the
Commission shall be held in the Mayor's Conference Room, Office of the Mayor, 33 E. Idaho,
Meridian, Idaho,
SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute,
commissioners shall be provided written notice of meetings, which notice shall state the date,
hour, and location thereof, and shall further state the purpose of the meeting, business to be
transacted, and/or agenda. The City Clerk's Office shall issue notice to each and every
commissioner not less than forty-eight {48) hours, nor more than thirty (30) days prior to the
meeting. Notice maybe issued by a-mail, U.S. Post, and/or personally, by or at the direction of
the Chair.
SECTION 5: LENGTH OF MEETINGS. No meeting shall run longer than three (3) hours
unless a majority vote of the quorum approves the extension of such time limit as to a particular
meeting.
BYLAWS OF THE MERIDIAN ARTS COMMISSION PAGE 2 OF 4
SECTION 6: CONDUCT OF MEETINGS. The Commission shall operate under the precepts
of Robert's Rules of Order. The order of business for meetings of the Commission shall be as
follows: I) call to order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of
previous meeting; 5) old business; 6) new business; 7) reports, presentations, subcommittee
reports, staff reports; 8) next meeting; 9) adjournment. The agenda shall be followed to the
extent possible, but other matters maybe considered upon vote of the majority of the members
present at any meeting at which a quorum is present.
SECTION 7: AGENDA. The agenda for all meetings of the Commission shall be prepared
by the City Clerk's Office in consultation with the Commission Chaix. Agenda items maybe
proposed to the Commission Chair by any commissioner or any member of the public and shall
be placed on the agenda at the discretion of the Commission Chair, provided that adequate notice
of such item has been provided as set forth herein. Agenda items not proposed to the
Commission Chair by 5:00 p.m. on the Monday preceding the regulaz meeting, or forty-eight
(48) hours before a special meeting shall be considered at any meeting at which a quorum is
present only upon vote of the majority of the members present.
SECTION 8: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before
or requests to the Commission shall be at the discretion of the Chair. The Chair may set rules to
maximize efficiency and productivity of meetings, including setting a time limit for presentations
and/or comments to the Commission.
SECTION 9: MINUTES. Minutes and/or records of the business conducted at all meetings
of the Commission or any subcommittee thereof shall be kept and shall be open for public
inspection. The minutes of each meeting shall be forwarded to each commissioner prior to the
regular meeting at which such minutes are subject to approval by the Commission.
ARTICLE V' OFFICERS
SECTION X :DESIGNATION. According to the provisions of Meridian City Code, officers
of the Commission shall include the Commission Chair and Commission Vice-Chair. Other
officers maybe elected as necessary or desirable for the efficient administration of the
Commission if a majority of the Commission so decides.
SECTION 2: TERM AND ELECTION. Election of officers shall be by secret ballot and,
according to the provisions of Meridian City Code, shall be held at the first regularly scheduled
meeting after January 1 of each year. A special election may be held at any time to fill a vacancy
of office. An officer who fails or refuses to fulfill the duties of his or her office may be removed
from the office by atwo-thirds (2/3) majority vote of the full Commission by secret ballot at a
special election.
SECTION 3: DUTIES OF CHAIR. The Commission Chair shall prepare meeting agendas in
cooperation with the City Clerk's Office, shall preside over all full. Commission meetings, and
shall sign all documents requiring an official signature on behalf of the Commission, including
its annual report to the Mayor and City Council and other reports as requested. The Chair shall
recommend, for the Commission's approval, the formation of subcommittees and the
BYLAWS OF THE MERIDIAN ARTS COMMISSTON PAGE 3 OF 4
appointment of commissioners, citizens, and/or public officials thereto. The decisions,
statements, and/or actions of the Chair shall obligate, commit, and/or represent the Commission
only insofar as the Commission has specifically authorized.
SECTION 4: DUTIES OF VICE-CIiAIR. The Commission Vice-Chair shall perform the
duties of the Chair in the absence of the Chair and shall perform such other duties as maybe
delegated by the Commission Chair.
ARTICLE VI: AMENDMENT OF BYLAWS
As provided in Meridian City Code, the Commission may recommend to the Mayor and
City Council that these bylaws be altered, amended, added to, or repealed upon afour-fifths (4/5)
vote of the full Commission.
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws at its regular meeting on April 12, 2007.
These bylaws shall be effective upon their ratification by resolution of the City Council of the
City of Meridian.
Adopted by the Meridian Arts Commission on the 12th day of April, 2007.
,.~'
Commissio a Sandra C Haugh
5 _ t
' ~ `~~
Commis 'oner Nancy Rounixee
Co lone eg Gl ow
Commissioner Fred Shaddick
I f
Commissioner David Stolhand
~ Co ssioner Dwight Williams
BYLAWS OF THE MERIDIAN ARTS COMMISSION PAGE 4 OF 4