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05-461 Mayors Youth Advisory Council CITY OF MERIDIAN RESOLUTION NO. CHi - 1-6 ( BY THE CITY COUNCIL: BIRD, DONNELL, ROUNTREE, WARDLE A RESOLUTION ESTABLISHING THE MAYOR'S YOUTH ADVISORY COUNCIL AND ADOPTING THE BY -LAWS OF THE MAYOR'S YOUTH ADVISORY COUNCIL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is in the best interest of the City of Meridian to establish a Mayor's Youth Advisory Council of the City of Meridian; and WHEREAS, the youth ofthe City of Meridian constitute an underutilized resource of ideas, knowledge and experience with respect to the City and its affairs; and WHEREAS, the students of Meridian area high schools are willing to devote their time and energy into improving the City and the community to encourage local youth to become more familiar with the workings oflocal government through education and participation through the Mayor's Youth Advisory Council; and WHEREAS, on February 7, 2005, the Mayor's Youth Advisory Council prepared and adopted By-Laws, as attached Exhibit "A", to provide a fTamework for organization of the Mayor's Youth Advisory Council, its actions and agenda; and WHEREAS, on February IS, 2005, the City Council of Meridian approved to establish a Mayor's Youth Advisory Council; and WHEREAS, on February 15, 2005, the City Council of Meridian, upon the recommendation of the Mayor's Youth Council, approved adoption of said By-Laws; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. The City Council of the City of Meridian has approved to establish a Mayor's Youth Advisory Council; and Section 2. The City Council of the City of Meridian has adopted the By-Laws of the Mayor's Youth Advisory Council attached as exhibit "A". Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. RESOLUTION ESTABLISHING A MAYOR'S YOUTH ADVISORY COUNCIL AND ADOPTING THE BY-LAWS OF THE MAYOR'S YOUTH ADVISORY COUNCIL Page 1 0[2 ADOPTED by the City Council of the City of Meridian, Idaho ¡sf!: day of h6,..u.(¿r-~ ,2005. v ~ APPROVED by the Mayor ofthe City of Meridian, Idaho, this I ~ - day of /i brtA-II...Ý '1 .../ ,2005. ATTEST: STATE OF IDAHO) County of Ada, On this /S+/A.. day of ':t'(bYWI"~' 2005, before me, the undersigned, a Notary Public in and for said State, personally ppeared TAMMY de WEERD and WILLIAM G. BERG, JR., known or identified to me to be the Mayor and City Clerk, respectively, for the City of Meridian, and the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same on behalf of the City of Meridian. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. """"""--~ ,;;'\Cß L. 8~..»~ :'...~~ . ¡ ~OTAIl.. \ '\ . 01',. æ*\ -.- .*E \ ÞUB\.\C J ¡ \<p,;... hO ,¡ '.~ "'1 }...... to'f-~- """ Ii OF \Vlli"- -..........." (SEAL) RESOLUTION ESTABLISHING A MAYOR'S YOUTH ADVISORY COUNCIL AND ADOPTING THE BY-LAWS OF THE MAYOR'S YOUTH ADVISORY COUNCIL Page 2 of 2 MAYOR'S YOUTH COUNCIL OF THE CITY OF MERIDIAN, IDAHO (By-laws) WHEREAS the youth of the City of Meridian, Idaho (hereinafter "the City") constitute an underutilized resource of ideas, knowledge and experience with respect to the City and its affairs; and WHEREAS the Mayor of the City of Meridian (hereinafter "the Mayor") desires and seeks input from the youth into the affairs and issue of the City through a Mayor's Youth Advisory Council; and WHEREAS the students of Meridian area high schools are willing to devote their time and energy into improving the City and the community and to encourage local youth to become more familiar with the workings of local government through education and participation through the Mayor's Youth Advisory Council; NOW THEREFORE, the Mayor and the City Council of the City of Meridian hereby establish the Mayor's Youth Advisory Council and adopt the following By-Laws. ARTICLE I. INTENT The intent in preparing and adopting these By-Laws is to provide a framework for organization of the Mayor's Youth Advisory Council, its actions and agenda. It is not the intent of the City, or the officers and members hereinafter described to create a legal entity of any sort including without limitation, a corporation, non-profit corporation, limited liability company, partnership nor any other business or quasi-public entity. ARTICLE II. OFFICES The principal location of the Mayor's Youth Advisory Council shall be at the Office of the Mayor, 33 E. Idaho, Meridian, Idaho 83642. The Mayor's Youth Advisory Council may have such other offices as the Executive Committee may designate or as the business of the Mayor's Youth Advisory Council may require from time to time, ARTICLE III. MEMBERSHIP AND MEETINGS Section 1. Monthly Meeting. The Mayor's Youth Advisory Council shall hold eighteen (18) meetings during the school year, two (2) in each of the months between September and May of the school year, The meetings shall be held the 2nd Monday and the fourth Thursday at 7 p.m. unless otherwise noticed. Section 2. Special Meetings. Special meetings of the members, for any purpose or purposes, may be called by the Executive Committees. Section 3. Place of Meeting. The Executive Committee may designate any place as the place of meeting called by the Executive Committee, If no designation is made, or if a special meeting be otherwise called, the place of meeting shall be the principal location of the Mayor's Youth Advisory Council. BY-LAWS 01 the MAYOR'S YOUTH ADVISORY COUNCIL - Page 1016 Section 4. Notice of Meeting, Written notice stating the place, day and hour of the meeting and, shall, unless otherwise prescribed by statute, be delivered not less than forty-eight (48) hours nor more than thirty (30) days before the date of the meeting, either personally, bye-mail, or by regular mail, by or at the direction of the chairperson, or the secretary, to each member of record entitled to vote at such meeting. The notice of a regular or special meeting of the Mayor's Youth Advisory Council shall specify the purpose of the meeting, including amendment to these By-Laws, or business to be transacted at such meeting and the agenda to be considered. Section 5, Quorum. At least eight members entitled to vote shall constitute a quorum at a meeting of the members. If less than a quorum of such members is represented at a meeting, the members present shall adjourn the meeting. The member present at a duly organized meeting may continue to transact business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum, but only if a quorum was present at the time the agenda has been approved and attendance of the members has been taken. If a quorum is present at the time the agenda has been approved and attendance of the members has been taken, a majority of the members comprising the quorum is required for the Mayor's Youth Advisory Council to take action upon any time set forth in the approved agenda. Should the votes be evenly split, the Mayor shall cast a deciding vote. Section 6. Proxies. At all meetings of members, a member may vote by proxy executed in writing by the member, Such proxy shall be left with the secretary prior to or at the time of the meeting. Section 7. Membership. Membership on the Mayor's Youth Advisory Council shall be comprised of up to fifteen (15) students who live within the city of Meridian or it's area of impact, and is open to students from the following high schools (Mountain View High School, Meridian Academy, Central Academy High School, Meridian Charter (Professional Technical) High School, Cole Valley Christian High School, Meridian Medical Arts Charter High School, Meridian High School). Section 8: Selection. A selection committee shall choose each spring the membership from applications prepared by interested students. The selection committee shall consist of six persons: the Mayor, one city council member, two members of the youth council, one member of the Meridian Chamber of Commerce, and one at-large Meridian resident. The term of membership shall be one (1) year, and no member shall be permitted to remain on the Mayor's Youth Advisory Council in excess of three (3) years. Section 9, Termination of membership, Any member of the Mayor's Youth Advisory Council may resign at any time, provided, however, that for courtesy and efficiency purposes, notice of resignation shall be in writing and copies given to the chairperson and the Mayor. Any member of the Mayor's Youth Advisory Council shall be deemed to BY-LAWS ofthe MAYOR'S YOUTH ADVISORY COUNCIL - Page 2 016 have voluntarily resigned his/her membership automatically upon the occurrence of any of the following: (1) failing to be present at any four or more of the regularly scheduled meetings, even if prior notice and reasonable excuses have been provided; (2) failing to be present at any two or more monthly meetings without notice and/or a reasonable written excuse provided to the chairperson prior to the next meeting; (3) failing to be enrolled at his/her respective High School; or (4) failing to maintain good standing at the school in which such member is enrolled; provided, however, that a graduating senior may retain membership on the Mayor's Youth Advisory Council through August following such senior's graduation, Upon termination or resignation of a member, the requisite Selection Committee shall nominate a successor to such terminated or resigned member. ARTICLE IV. EXECUTIVE COMMITTEE Section 1. General Powers and duties, The business and affairs of the Mayor's Youth Advisory Council shall be managed by the Executive Committee. The Executive Committee shall be responsible for planning the agenda for the school year and for each of the monthly meetings of the Mayor's Youth Advisory Council, setting and proposing potential subcommittees, and discharging any other responsibilities assigned by the Executive Committee or determined by majority vote of a quorum of the members of the Mayor's Youth Advisory Council. Section 2. Officers: Number, Tenure and Qualifications. The number of officers on the Executive Committee shall be five (5) and shall be members of the Mayor's Youth Advisory Council. Officers shall be elected by secret ballot at the first monthly meeting of the members of the school year, and the term of office of each officer shall be one (1) year, from September 1 to August 31. The officers shall be nominated from among the members of the Mayor's Youth Advisory Council a minimum of three (3) schools shall be represented on the Executive Committee. The Executive Committee shall consist of a chairperson, a vice-chairperson, secretary, treasurer, and a historian, each of whom shall be elected by secret ballot of the members of the Mayor's Youth Advisory Council. Section 3. Regular Meetings. A regular meeting of the Executive Committee may be held without other notice than this by-law, during or immediately following, and at the same place as each of the eighteen (18) monthly meetings of the members. The Executive Committee shall provide, by resolution, the time and place for the holding of one (1) additional regular meeting during the months of June, July or August immediately following the school year without other notice than such resolution. Additional regular meetings shall be held at the principal office of the Mayor's Youth Advisory Council in the absence of any designation in the resolution. Section 4. Special Meetings, Special meetings of the Executive Committee may be called by or at the request of the chairperson or other officer, and shall be held BY-LAWS 01 the MAYOR'S YOUTH AOVISORY COUNCIL - Page 3 of6 at the principal office at the Mayor's Youth Advisory Council or at such other place as the Executive Committee may determine. Section 5. Notice. Notice of any additional or special meeting of the Executive Committee shall be given as outlined about in Article III, Section 4 of these by-laws. The notice shall specify the purpose of, or business to be transacted at, such a meeting and the agenda thereof, Section 6, Quorum. A majority of the number of officers fixed by these By- Laws (i,e,: three) shall constitute a quorum for the transaction of business at any meeting of the Executive Committee, but if less than such majority is present, the attending executives may adjourn the meeting. Section 7. Election and Term of Office, The officers to be elected by the members shall be elected annually by the members at the last meeting of the school year. Each officer shall hold office until resignation or termination in the manner herein provided. Section 8. Vacancies. Any vacancy occurring on the Executive Committee because of resignation, removal, disqualification or otherwise shall be filled by secret ballot of a majority of the remaining members of the Mayor's Youth Advisory Council. An officer so elected to fill a vacancy shall be elected for the unexpired term of the predecessor in office, Section 9, Powers and Duties. The powers and duties of the several officers shall be as provided from time to time by resolution or directives of the members. The chairperson shall preside over and conduct all meetings of the Mayor's Youth Advisory Council and of the Executive Committee, determining agendas for the monthly meetings of the Mayor's Youth Advisory Council and the Executive Committee, act as spokesperson for the Mayor's Youth Advisory Council, act as signatory on all documents for which the Mayor's Youth Advisory Council provides authorization to sign, delegate authority to any officer or member of the Mayor's Youth Advisory Council if circumstances so warrant, and act upon any other matters and in the manner authorized by the Mayor's Youth Council. The vice-chairperson shall act in the place of the chairperson upon the chairperson's absence or inability to act as authorized herein, and take action as delegated by the chairperson. The secretary shall prepare the minutes of each meeting of the Mayor's Youth Advisory Council and Executive Committee prior to the next monthly meeting, prepare and mail the notices of each meeting and prepare and enclose the agendas for each meeting with the notice of such meetings. BY-LAWS ofthe MAYOR'S YOUTH ADVISORY COUNCIL - Page 4 016 The treasurer shall be responsible for all financial matters of the MYAC including the budget, financial reports, vouchers, and the books or ledgers, The historian shall act as the record keeper of all activities of the MY AC, keep archives, and deal with media relations as chair of the standing Mayor's Public Relations Committee of the MYAc. A member of the Executive Committee who fails or refuses to fulfill the duties associated with his/her position may be removed from the Executive Committee by a two-thirds (2/3) majority vote of the voting members of the Youth Advisory Council, Section 10. Agendas. Any member of the Mayor's Youth Advisory Council may submit a request for placement of any item on the agenda to any member of the Executive Committee for consideration at the next following monthly meeting, Such request shall be placed on the agenda at the discretion of the chairperson and, if placed upon the agenda, shall be considered at a monthly meeting determined by the Executive Committee, provided adequate and sufficient notice of the item for consideration has been given as set forth herein, ARTICLE V. SUBCOMMITIEES Section 1. Standing committees. The following subcommittees shall be standing committees, and their term shall be perpetual: the Executive Committee and the Mayor's Public Relations Committee of the Mayor's Youth Advisory Council. Section 2, Ad hoc committees. Any other subcommittees the Mayor's Youth Advisory Council determines are necessary shall be created for the limited term of the remainder of the school year and shall continue during such school year at the discretion of the Mayor's Youth Advisory Council, Such subcommittees shall be created by a majority vote of a quorum of members at any of the monthly meetings of the members. ARTICLE VI. AMENDMENTS These By-Laws may be altered, amended, or repealed, and new By-Laws may be adopted by the Mayor's Youth Executive Council with prior written notice to the members as provided herein; provided, however, that such alternations, amendments or repeals first be authorized by a two-thirds (2/3) vote of all members of the Mayor's Youth Advisory Council, and provided further that vote by proxy shall not be permitted, ARTICLE VII. ADOPTION AND EFFECTIVE DATE The foregoing By-Laws were regularly adopted at the meeting of the Mayor's Youth Advisory Council, and thereafter ratified at the meeting of the City Council of the City of Meridian held on the - day of February, 2005. These By-Laws shall be effective as of the - day of February, 2005. BY-LAWS of the MAYOR'S YOUTH ADVISORY COUNCIL - Page 5 016 Inaugural members of the Meridian Mayor's Youth Advisory Council ctf- ~f Jake Burroughs J}Ù¡¡L d)á.l.1J¿}¿ Gina Darosa Û1^J~ ~~~ ~Jc M_a;J9 Kate Martin ~~~ Trevor Osborne . .~ 1, no r- :f¡¡; ~ ~~~ ()Q.V\.O. -Y:~CL<;"'" Olena Kardash J ..-./ .....- /~ ~7 J .. ./". ./ /' -- \ ti ':é"'é?'fn/'--f~:>-' /zy/¿;,/ç:~ ' /' Dallas Tyler La rence - ~M~h tbAJ Dannika Nielson /tif{¿ff, O'>£~;(l;¿ y itlin Seegml ~f3> Brian Yagu -ì--.. I.'