06-537 Mayor's Youth Advisory Council By-Laws
CITY OF MERIDIAN
RESOLUTION NO. tJ 6 - ~ J 7
BY THE CITY COUNCIL:
BIRD, BORTON, ROUNTREE, WARDLE
A RESOLUTION ADOPTING AMENDED BY-LAWS OF THE MAYOR'S
YOUTH ADVISORY COUNCIL; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Mayor's Youth Advisory Council of the City of Meridian and it's
By-Laws were established and adopted on February 15,2005; and
WHEREAS, the youth of the City of Meridian constitute an underutilized
resource of ideas, knowledge and experience with respect to the City and its affairs; and
WHEREAS, the students of Meridian area high schools are willing to devote
their time and energy into improving the City and the community to encourage local
youth to become more familiar with the workings of local government through education
and participation through the Mayor's Youth Advisory Council; and
WHEREAS, on September 27, 2006, the Mayor's Youth Advisory Council
prepared and adopted Amended By-Laws, as attached Exhibit "A", to provide
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organization of the Mayor's Youth Advisory Council, its act~~ms and agenda; and
WHEREAS, on October 10, 2006, the City Council of the City of Meridian, upon
the recommendation of the Mayor' s Youth Council, approved adoption of said Amended
By-Laws of the Mayor's Youth Advisory Council.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. The City Council of the City of Meridian has adopted the
Amended By-Laws of the Mayor's Youth Advisory Council attached as exhibit "A".
Section 2.
That this Resolution shall be in full force and effect immediately
upon its adoption and approval.
RESOLUTION ADOPTING THE AMENDED BY -LAWS OF THE MAYOR'S YOUTH
ADVISORY COUNCIL Page 1 of2
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ADOPTED by the City Council of the City of Meridian, Idaho this
day
2006.
APPROVED by the Mayor of the City of Meridian, Idaho, this
day of
2006.
APPROVED:
~R:
STATE OF IDAHO )
County of Ada, )
On this <~~ day of'~~m'~'.' mm m...........----mmmm< 2006, before me, the
undersigned, a Notary Puolic in and for saId State-,I)ersonaUy appeared TAMMY de
WEERD and WILLIAM G. BERG, JR., known or identified to me to be the Mayor and
City Clerk, respectively, for the City of Meridian, and the persons whose names are
subscribed to the within instrument, and acknowledged to me that they executed the same
on behalf of the City of Meridian.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
(SEAL)
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Notary Public for idaho.
Residing at:,__' ~
My Commission Expires:
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RESOLUTION ADOPTING THE AMENDED BY-LAWS OF THE MAYOR'S YOUTH
ADVISORY COUNCIL Page 2 of2
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MAYOR'S YOUTH COUNCIL
OF THE CITY OF MERIDIAN, IDAHO
BY-LAWS
WHEREAS the youth of the City of Meridian, Idaho (hereinafter "the City")
constitute an underutilized resource of ideas, knowledge and experience with
respect to the City and its affairs; and
WHEREAS the Mayor of the City of Meridian (hereinafter "the ltItayor")
desires and seeks input from the youth into the affairs and issue of the City
through a Mayor's Youth Advisory Council; and
WHEREAS the students of Meridian area high schools are willing to
devote their time and energy into improving the City and the community and to
encourage local youth to become more familiar with the workings of local
government through education and participation through the Meyor's Youth
Advisory Council;
NOW THEREFORE, the Mayor and the City Council of the City of
Meridian hereby establish the Mayor's Youth Advisory Council and adopt the
following By-Laws.
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ARTICLE I. INTENT
The intent in preparing and adopting these By-Laws is to provide a framework for
organization of the Mayor's Youth Advisory Council, its actions and agenda. It is
not the intent of the City, or the officers and members hereinafter described to
create a legal entity of any sort including without limitation, a corporation, non-
profit corporation, limited liability company, partnership nor any other business or
quasi-public entity.
ARTICLE II. OFFICES
The principal location of the Mayor's Youth Advisory Council shall be at the
Office of the Mayor, 33 E. Idaho, Meridian, Idaho 83642. The Mayor's Youth
BY-LAWS - MAYOR'S YOUTH ADVISORY COUNCIL AMENDED 10-06
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Advisory Council may have such other offices as the Executive Committee may
designate or as the business of the Mayor's Youth Advisory Council may require
from time to time.
ARTICLE III. MEMBERSHIP AND MEETINGS
Section 1. Monthly Meeting. The Mayor's Youth Advisory Council shall hold
eighteen (18) meetings during the school year, two (2) in each of the months
between September and May of the school year. The meetings shall be held the
2nd Monday and the fourth Wednesday at 7 p.m. unless otherwise noticed.
Section 2. Special Meetings. Special meetings of the members, for any purpose
or purposes, may be called by the Executive Committees.
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Section 3. Place of Meeting. The Executive Committee may designate any
place as the place of meeting called by the Executive Committee. If no
designation is made, or if a special meeting be otherwise called, the place of
meeting shall be the principal location of the Mayor's Youth Advisory Council.
Section 4. Notice of Meeting. Written notice stating the place, day and hour of
the meeting and, shall, unless otherwise prescribed by statute, be delivered not
less than forty-eight (48) hours nor more than thirty (30) days before the date of
the meeting, either personally, bye-mail, or by regular mail, by or at the direction
of the chairperson, or the secretary, to each member of record entitled to vote at
such meeting. The notice of a regular or special meeting of the Mayor's Youth
Advisory Council shall specify the purpose of the meeting, including amendment
to these By-Laws, or business to be transacted at such meeting and the agenda
to be considered.
Section 5. Quorum. At least nine members shall constitute a quorum at a
~~ meeting of the members. There must be a minimum of at least three students
BY-LAWS - MAYOR'S YOUTH ADVISORY COUNCIL AMENDED 10-06
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from both Meridian and Mountain View High Schools, and a total of three
students from a minimum of two additional high schools (charter, alternative, or
private). If a quorum is present at the time the agenda has been approved and
attendance of the members has been taken, a majority of the members
comprising the quorum is required for the Mayor's Youth Advisory Council to take
action upon any time set forth in the approved agenda, Should the votes be
evenly split, the I Mayor shall cast a deciding vote. If a quorum is lost after the
meeting has been called to order and attendance taken, members present may
continue to transact business until adjournment.
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Section 6. Membelship. Membership on the Mayor's Youth Advisory Council is
open to all students with a strong interest to be involved in the future of the City
of Meridian. Representation and involvement is encouraged from the following
high schools (Mountain View High School, Meridian Academy, Central Academy
_I High School, 'Meridian Technical Charter High School, Cole Valley Christian High
School, Meridian Medical Arts Charter High School, and Meridian High School).
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Section 7. Voting. Voting shall consist of all members present once a quorum
has been determined.
Members are asked to serve on a minimum of one MY AC committee, city
committee or project as assigned. It is important that they miss no more than two
of these meetings during the year to assure the youth has proper representation
and a voice at these meetings.
ARTICLE IV. EXECUTIVE COMMITTEE
Section 1. General Powers and Duties. The business and affairs of the Mayor's
Youth Advisory Council shall be managed by the Executive Committee. The
Executive Committee shall be responsible for planning the agenda for the school
year and for each of the monthly meetings of the Mayor's Youth Advisory Council
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along with the Mayor, setting and proposing potential subcommittees, and
discharging any other responsibilities assigned by the Executive Committee or
determined by majority vote of a quorum of the members of the Mayor's Youth
Advisory Council.
Section 2. Officers: Number, Tenure and Qualifications. There shall be five (5)
members among the Mayor's Youth Advisory Council who serve as officers on
the Executive Committee. Officers shall be elected by secret ballot at the last
meeting of the school year. The term of office for each officer shall begin
thereafter serving through the next year. A minimum of two (2) schools shall be
represented on the Executive Committee. The Executive Committee shall consist
of a chairperson, a vice-chairperson, secretary, treasurer, and historian.
Section 3. Regular Meetings. A regular meeting of the Executive Committee may
i~ be held without notice other than this bylaw, during or immediately following, and
at the same place as each of the eighteen (18) monthly meetings of the
members. The Executive Committee shall provide, by resolution, the time and
place for holding one (1) additional regular meeting during the months of June,
July or August immediately following the school year without notice other than
such resolution. Additional regular meetings shall be held at the principal office
of the Mayor's Youth Advisory Council in the absence of any designation in the
resolution.
Section 4. Special Meatings. Special meetings of the Executive Committee may
be called by or at the request of the chairperson or other officer, and shall be
held at the principal office at the Mayor's Youth Advisory Councilor at such other
place as the Executive Committee may determine.
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Section 5. Notice. Notice of any additional or special meeting of the Executive
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Committee shall be given as outlined about in Article III, Section 4 of these by-
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laws. The notice shall specify the purpose, agenda, or business to be
transacted, at the meeting.
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Section 6. Quorum. A majority of the number of officers fixed by these By-Laws
(Le.: three) shall constitute a quorum for the transaction of business at any
meeting of the Executive Committee, but if less than such majority is present, the
attending executives may adjourn the meeting.
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Section 7. Election and Term of OffiC8. The officers shall be elected annually by
the members at the last meeting of the school year. Each officer shall hold office
until resignation or termination in the manner herein provided.
Section 8. Vacancies. Any vacancy occurring on the Executive Committee
because of resignation, removal, disqualification or otherwise shall be filled by
secret ballot of a majority of the remaining members of the rMayor's Youth
Advisory Council. An officer so elected to fill a vacancy shall serve the unexpired
term of the predecessor in office.
Section 9. Powers and Duties. The powers and duties of the officers shall be as
provided from time to time by resolution or directives of the members.
The chairpfirson shall preside over and conduct all meetings of the Mayor's
Youth Advisory Council and of the Executive Committee, determining agendas
for the monthly meetings of the Mayor's Youth Advisory Council and the
Executive Committee, act as spokesperson for the Mayor's Youth Advisory
Council, act as signatory on all documents for which the Mayor's Youth Advisory
Council provides authorization to sign, delegate authority to any officer or
member of the Mayor's Youth Advisory Council if circumstances so warrant, and
act upon any other matters and in the manner authorized by the Mayor's Youth
Council.
BY-LAWS - MAYOR'S YOUTH ADVISORY COUNCIL AMENDED 10-06
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The vice-chairperson shall act in the place of the chairperson upon the
chairperson's absence or inability to act-as authorized herein, and take action as
delegated by the chairperson.
The administrative assistant shall prepare the minutes of each meeting of the
Mayor's Youth Advisory Council and Executive Committee prior to the next
monthly meeting, prepare and mail the notices of each meeting and prepare and
enclose the agendas for each meeting with the notice of such meetings.
The treasurer shall be responsible for all financial matters of the MY AC including
the budget, financial reports, vouchers, and the books or ledgers.
The historian shall adhas the record keeper oPal! activities of the MYAC, keep
archives, and deal with media relations as chair of the standing Mayor's Public
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Relations Committee of the MY AC.
A member of the Executive Committee who fails or refuses to fulfill the duties
associated with his/her position may be removed from the Executive Committee
by a two-thirds (2/3) majority vote of the voting members of the Youth Advisory
Council.
Section 10. Agendas. Any member of the Mayor's Youth Advisory Council may
submit a request for placement of any item on the agenda to any member of the
Executive Committee for consideration at the next monthly meeting. Such
request shall be placed on the agenda at the discretion of the chairperson and, if
placed upon the agenda, shall be considered at a monthly meeting determined
by the Executive Committee, provided adequate and sufficient notice of the item
for consideration has been given as set forth herein.
BY-LAWS - MAYOR'S YOUTH ADVISORY COUNCIL AMENDED 10-06
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ARTICLE V. SUBCOMMITTEES
S&ction 1. Standing Committees. The following subcommittees shall be
standing committees, and their term shall be perpetual: the Executive
Committee and the Mayor's Public Relations Committee of the Mayor's Youth
Advisory Council.
Section 2. Ad Hoc Committees. Any other subcommittees the -Mrayor's Youth
Advisory Council determines are necessary shall be created for a limited term of
the remainder of the school year and shall continue during such school year at
the discretion of the Mayor's Youth Advisory Council. Such subcommittees shall
be created by a majority vote of a quorum of members at any of the monthly
meetings of the members.
ARTICLE VI. AMENDMENTS
These By-Laws may be altered, amended, or repealed, and new By-Laws may
be adopted by the Mayor's Youth Executive Council with prior written notice to
the members as provided herein; provided, however, that such alternations,
amendments or repeals first be authorized by a two-thirds (2/3) vote of all
members of the Mayor's Youth Advisory Council, and provided further that a vote
by proxy shall not be permitted.
ARTICLE VII. ADOPTION AND EFFECTIVE DATE
The foregoing By-Laws were regularly adopted at the meeting of the Mayor's
Youth Advisory Council, and thereafter ratified and adopted by resolution at the
meeting of the City Council of the City of Meridian and shall be effective
thereafter.
Adopted by the Mayor's Youth Advisory Council on
{~,"A-r} k,/ , 2006.
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2006-07 members of the Meridian Mayor's Youth Advisory Council:
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Approved and Adopted by the City Council of the City of Meridian on
of 9c-,>~o~r ,2006 by Resolution NO'~m~'__
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