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2016 09-08E IDIAN.- HISTORIC PRESERVATION COMMISSION MEETING Thursday, September 8, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll -call Attendance: Blaine Johnston, President Dawn Cronk Robert Mortensen, Vice President Josh Evarts Jacy Jones Councilman Ty Palmer, Ex -Officio 2. Adoption of the Agenda 3. Approval of the July 14, 2016 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. New Business a. Welcome New Commissioner: Jacy Jones b. Tour Buddy "Walk Through" and Discussion c. Youth Chalk Art Competition Juror d. Meridian Bingo e. Hair Art Gallery Salon Building 100th Birthday Celebration i. Saturday, September 17 from 11-2 PM f. Upcoming Projects for 2016 and Public Outreach i. CDBG Slum & Blight Project 7. Old Business Meridian Historic Preservation Commission Meeting — September 8, 2016 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. a. Nominations to National Registry b. Inventory Property Review for Accurate GIS Listings c. Learning Opportunities: I. National Trust for Historic Preservation Grants Webinar, Wednesday, September 14 from 12:00 —12:30 PM ii. Idaho Main Street Webinar Tools & Tips for Finding Grant Opportunities, Wednesday, September 14 at 2:00 PM iii. American Association of State and Local History, Online - Thursday and Friday, September 15-16 1. Review Schedule 2. Deadline to Register: Friday, September 9 iv. PastForward Conference 2016, Chairman Attending in Houston 8. Next Meeting: October 13, 2016 at 5:30 p.m. a. Discussion of Possible Meeting Topics 9. Adjourn Meridian Historic Preservation Commission Meeting — September 8, 2016 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E NI tDIA N. HISTORIC PRESERVATION COMMISSION MEETING AMENDED MINUTES Thursday, September 8, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll -call Attendance: 5:30 p.m. x Blaine Johnston, President x Dawn Cronk x Robert Mortensen, Vice President x Josh Evarts x Jacy Jones Councilman Ty Palmer, Ex -Officio Others in Attendance: Hillary Bodnar, Arts & Culture Specialist, City of Meridian; Bill Nary, Attorney, City of Meridian; Lila Hill, Meridian Historical Society 2. Adoption of the Agenda Motion to adopt the agenda by R. Mortensen; seconded by J. Evarts — all ayes — motion carried. 3. Approval of the July 14, 2016 Meeting Minutes Motion to adopt the agenda by R. Mortensen; seconded by D. Cronk — all ayes — motion carried. 4. Approval of the Monthly Financial Statement Motion to approve the monthly financial statement by J. Evarts; seconded by R. Mortensen —all ayes- motion carried. 5. Historical Society and History Center Update by Lila Hill On file. B. Johnston presented Lila with the third place ribbon from the Dairy Days Parade for their entry on the tandem bicycle. 6. New Business a. Welcome New Commissioner: Jacy Jones Commissioners welcomed J. Jones and she said a few words about herself to introduce herself to those commissioners who haven't already met and worked with her. Meridian Historic Preservation Commission Meeting Minutes — September 8, 2016 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. b. Tour Buddy "Walk Through" and Discussion J. Evarts presented an example of the Tour Buddy app. R. Mortensen asked a question about editing — who has rights to edit and who will get the initial base of information loaded. J. Evarts had an initial discussion with Nick [Grove] at unBound [Meridian Library District technology branch] and discussed the possibility of asking students to be trained and to upload data. B. Johnston asked about the cost. J. Evarts said that this would depend on the licensing that we determine fits our needs and added that he would be willing to call and work with the vendor to find a price that the commission could consider. J. Jones asked about if there was a cost to the user to purchase the app. J. Evarts said there is no cost to the user. R. Mortensen asked about the app's ability to track users/usage. J. Evarts affirmed that the app has great tracking metrics. J. Evarts was asked to work with the MLD and MDBA and to deliver a budget and project plan. (Recording started) c. Youth Chalk Art Competition Juror Theme of the competition is "Meridian Historic Downtown. "H. Bodnar asked J. Jones in August if she would be interested. J. Jones agreed to be a juror for the Chalk Art Competition tomorrow to represent HPC. She can take photos for H. Bodnar to share on the Meridian History Facebook Page. d. Meridian Bingo H. Bodnar introduced the Meridian Bingo Campaign to the commissioners. e. Hair Art Gallery Salon Building 100th Birthday Celebration i. Saturday, September 17 from 11-2 PM H. Bodnar notified the commission of this event and invited them to attend. f. Upcoming Projects for 2016 and Public Outreach L CDBG Slum & Blight Project H. Bodnar notified the commission of the upcoming CDBG Slum and Blight Project that will help update some of their outdated inventory information and asked the commission to keep the grant in mind if they think of projects that we may be able to partner on. Motion to amend the agenda to include an item brought forth by Lila RM/JE all ayes g. Heritage Homes Tour Motion by R. Mortensen to approve $30 per commissioner interested in signing up for this event; seconded by J. Evarts- all ayes- motion carried. Commissioners will coordinate with H. Bodnar if they are available. Meridian Historic Preservation Commission Meeting Minutes — September 8, 2016 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 7. Old Business a. Nominations to National Registry J. Jones referenced the recommendations that TAG indicated in their Ten Mile survey a few years ago. J. Jones recommended sharing the survey and the Historic Preservation Plan with the commissioners via drop box. b. Inventory Property Review for Accurate GIS Listings Tabled for next month for J. Jones to do some research. H. Bodnar can send link to commissioners again. c. Learning Opportunities: L National Trust for Historic Preservation Grants Webinar, Wednesday, September 14 from 12:00 —12:30 PM J. Evarts offered to host this webinar at the Vault. H. Bodnar will notice the meeting just in case there is a quorum. ii. Idaho Main Street Webinar Tools & Tips for Finding Grant Opportunities, Wednesday, September 14 at 2:00 PM iii. American Association of State and Local History, Online - Thursday and Friday, September 15-16 1. Review Schedule 2. Deadline to Register: Friday, September 9 HPC will not participate next year, but H. Bodnar can find links to shared content to pass on to commissioners. iv. PastForward Conference 2016, Chairman Attending in Houston 8. Next Meeting: October 13, 2016 at 5:30 p.m. a. Discussion of Possible Meeting Topics J. Jones can update the commission on the status of the Children's Museum on bylaws and with a quick presentation. 9. Adjourn MOTION MADE TO ADJOURN BY J. JONES; SECOND BY D. CRONK MEETING ADJOURNED AT 6:29 PM (TAPE ON FILE OF THESE PROCEEDINGS) Meridian Historic Preservation Commission Meeting Minutes — September 8, 2016 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. AP JOHNSTON; RE (DENT DATE APPROVE TTEST: q�1P+t 1:,D AU C; USS? d90 Y COLES; CITY CLERK 2 City of Meridian Historic Preservation Commission Meeting Minutes — September 8, 2016 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. HPC 9-07-2016 A quiet month — About the only activity was a result of a phone call to the new Victory school office to tell them that we had a large professionally painted "picture" of Victory school as well as the old school bell that fell in the fire that destroyed the original Victory common district school. They were told that if the school would like to have them we would donate them as we had no space large enough to display them. The secretary in the office said she would notify the Principal — no reply!! But — about a month later one morning I got a phone call that started with "Who am I speaking to?" Response from me — "Who were you calling?" — the Historical Society —This is Lila —this is Eric Exline from the West Ada school district office — After repeating the information about the Victory school items in our archives room etc. etc. Eric came to the office to see what we had — and said yes they would like to have them & would come to get them — we "did" the route out to the back loading dock — passed through the freight elevator - & told him he'd need to talk to John Sweeney from the city hall he went back to the West Ada offices & I went home. I notified the new city clerk about the moving of the items. The district did come and take the painting and the clapper for the bell —the rest was too heavy for them to move and said they'd be back for the rest of the bell. I checked before the meeting and - -- Mr. Exline was most impressed with the amount of school material that we had & said that he'd be back — At least we made a favorable connection with someone up the school chain — we'll see how it develops. There is a possibility that a local service organization is interested in "volunteering" one morning a week — or possibly for the Friday afternoon spot — The Historical Society is to be the recipient of a donation from the luncheon & historic style show at Something Special which will be held this Saturday. I will be sharing historical society history during the breaks while models of clothingXchange to other outfits. Gaetana Nesbit is continuing her volunteer work on the "Before the Times" index. She has transferred a copy of the file to her home computer and will continue to work on it at home as she has time. Matt in the public works department is currently looking for a way to get a usable copy of the very fragile map of the 1910 water works blueprint. We will get a copy of this when & if —The conservator in Portland suggested getting a photo & Matt is currently working on this — but so far has not been able to get usable copy. The conservator said he wouldn't touch it, but he & Matt are in conversation about it. 1 CITY of MERIDIAN FY2016(10/1/2015thru 9/30/2016) Budget for Historic Preservation & Historical Society As of: 9/6/2016 Effective FY2016 EXPENDITUR Available Acct# AGENCY/VENDOR Date DESCRIPTION BUDGET ES Budget BUDGET 10;1 1015 Budgetfor misc 300.00 Historical Society budget for misc expenses 300.00 - 300.00 Historic Preservation BUDGET 101111015 Budget for Consulting 5,000.00 BUDGET 101111015 Budget for Training 1,500.00 116.08 15,908.92 BUDGET 1011/1015 Budget for Supplies 400.00 BUDGET 1011/2015 Budgetfor Memberships 315.00 BUDGET 101111015 BudgetforPrintinglPromotional 1,500.00 BUDGET 101111015 Budgetfor Continuing Education Program 1,000.00 BUDGET 101111015 Budget for Historical District Branding 5,000.00 53801 MASTERCARD 11/28/2015 MC City #2 11/28/15 Statement - Zurchers, 14.44 10/28/15. Citv Hall Tour Proos x antv 4 53801 MASTERCARD 2/28/2016 MC City #2 2/28/16 Statement - Oriental 24.99 Trading, 2/22/16, props for 3rd grade tour at City Will whits hnnnPt v nnty 7 53801 RESERVE ACCOUNT 2/29/2016 POSTAGE USE, February 2016 (13.45) 53801 2/29/2016 Recode PITNEY RESERVE POSTAGE USE, 13.45 February 2016-53801to56102 53801 MASTERCARD 5/27/2016 MC City #6 5/27/16 Statement - Walmart, 5/13/16, mounting squares & goo gone for Hictnrir PrPCPr%/Rtinn Mnnth Gion rmmriaivn 9.91 53801 MASTERCARD 5/27/2016 MC City #6 5/27/16 Statement - Walmart, 5/18/16, Historic Preservation Commission Fvant cnarkc fnnty ri 26.74 53801 A-1 STAMP & MAB EL'S 6/8/2016 Engraved Name Badges for HPC Commissioners LABELS - for Robert. Dawn. & Josh 30.00 53801 A-1 STAMP & MABEL'S 7/15/2016 Name Badge for New Commissioner on HPC LABELS 7/18/16 • J. Jones 10.00 Historic Preservation 15,725.00 116.08 15,608.92 TOTALS 16,025.00 116.08 15,908.92 982016 1 of I Historic Preservation reports (3).xlsx B I N G 0 Check out any Like Take a tour of item from one of Visit Generations Attend Coffee with @Meridian Library the podcast sound the Meridian Library Plaza downtown the Mayor and post on Facebook, studio at unBound branches and post and post a selfie a selfie using Twitter, and and post a selfie a selfie using using #MyMeridian #MayorTammy Instagram using #MyMLD #myMLD Post a selfie with Visit the Meridian Youth Farmers Attend a storytime Visit the Meridian Take a selfie 3 (out of 20) Market or other free Chamber of playing on the of the Traffic Boxes (open until 9.24) program at the Commerce offices playground in a wrapped in art using and post a selfie library and post a and post a selfie Meridian Park using #MyMeridian using #MyMeridian selfie using #MyMLD using #MyMeridian #MyMeridian Take the Meridian Visit the new Historic Walking Tour art sculpture Post a selfie Attend a Meridian and post a selfie in Meridian Like CMeridianCity with the Meridian City event and post City Hall Plaza on Facebook Water Tower using a selfie using using #Meridian History and post a selfie #MyMeridian #MyMeridian using #MyMeridian Attend a Meridian Take a tour of Chamber of the Wastewater Attend a City Visit unBound in Get a library card! Commerce event Resource Recovery Council meeting downtown Meridian If you already (ribbon cutting or Facility and post and post a selfie to take a selfie have one, post a after hours) a selfie using using #MyMeridian with a 3D printer selfie with it using and post a selfie #MyMeridian using #MyMLD #MyMLD using #MyMeridian Donate food to the Visit the Initial Meridian Food Bank Visit a Meridian Vote early at Point Gallery on Like C�Meridianldaho at Trunk or Treat business downtown Meridian City Hall the 3rd floor on Instagram and (10.27) and post a selfie and post a selfie of City Hall and post Twitter or anytime at with your "I Voted" a selfie using Meridian Library using #DowntownMeridian sticker using #MeridianArts and post a selfie #MyMeridian using #MyMeridian HOW TO PLAY: Pick up your board, complete the activities described in each box and post on social media using the hashtag listed, fill out your information on the back of this sheet and turn completed Bingo board in to the visitor's desk in the main lobby at City Hall or any Meridian Library branch to be entered into a weekly drawing (9/30-12/16). Black out boards (completing all activities listed) will be entered into a special Grand Prize Drawing (12/19)! Final day to turn in a completed board is Friday, Dec. 16, 2016 meridian E IDIAN: °9,' library MERIDIAN � � � district CONGRATULATIONS ON COMPLETING YOUR BINGO! In order to be entered into the weekly drawing, fill out all information below and drop off this sheet to either the visitor's desk in the main lobby at City Hall, or any Meridian Library branch. Only completed forms will be considered for the weekly drawings. Name: Phone Number: Email: What social media channel did you post your selfies on? Under what name did you post your selfies? Make sure this channel is public can we can see your posts - if private we are unable to verify your posts. NEED TECHNICAL ASSISTANCE? Stop by unBound (713 N Main Street) for help with your digital device or social media during normal operating hours. You can also schedule a FREE 1 -on -1 help session with library staff by calling 208.888.4451 or visiting www.mld.org Contest runs September 1, 2016 - December 16, 2016 Weekly drawings will take place Sept. 30 - Dec. 16 and Grand Prize Drawing on Dec. 19 Visit www.meridiancity.org/Bingo for more details. ,A4C�WETIAN---'�6 meridian library MERIDIAN riictrirt Hillary Bodnar From: Preservation Leadership Forum <forumonline@savingplaces.org> Sent: Thursday, September 01, 2016 9:21 AM To: Meridian Arts Commission Subject: Grants Webinar September 14 View it online. ItAlianAlTrwiJ&rkiLMurk Ptnwrr.iirm Preservation 1 044114 Leadership Forum Save the Date: Grants Webinar September 14 Looking for funding? Who isn't! The National Trust for Historic Preservation has some grant opportunities that might help you foot the bill. Join Diana Maxwell, Manager of Grants at the National Trust, and the Forum Webinar Series on Wednesday, September 14, 2:00-2:30 p.m. EST as Diana gives an overview of the National Trust's rant ooportunities, including what's coming up, tips for your application and more. Photo Credit: Andy Snow Hillary Bodnar From: Jerry Miller <jerry.miller= commerce, idaho.gov@mai113.suwl3.rsgsv.net> on behalf of Jerry Miller <jerry.miller@commerce.idaho.gov> Sent: Tuesday, August 30, 2016 10:01 AM To: Hillary Bodnar Subject: Idaho Main Street Webinar - Resources for Finding Grant Opportunities Idaho Main Street Webinar Series Show Me the Money - Tools & Tips for Finding Grant Opportunities It's free and you don't need to leave the comfort of your own desk. When? - 2 PM MDT (Bronco Time) 1 PM PDT (Vandal Time) September 14, 2016 Presenters - Jerry Miller, Editor of the Idaho Department of Commerce's "Show Me the Money" newsletter Who Should Participate? - Main Street and Downtown Improvement professionals, volunteers and economic and community development professionals. How?- Click here for your free registration. For past webinars click here. If you have any questions please contact ierry.miller _commerce.idaho.gov Jerry 1 9/8/2016 AM — Online Conference I About, contact, membership, jobs, etc. ABOUT THEME ONLINE CONFERENCE SPONSORS AND EXHIBITORS REGISTRATION AASLH ONLINE CONFERENCE Can't make it to Detroit but still want to participate in the AASLH Annual Meeting? Join us at the Online Conference and attend six hot topic sessions, plus hear from featured speakers. Each session is broadcast live from the Annual Meeting. All presentations have been reworked for a live audience. See slides, ask questions, and interact online with presenters and the virtual audience in these live broadcasts. Take home real ideas and solutions to help you do good history. REGISTER 2016 Online Conference Schedule *All times are Eastern Daylight Time Thursday, September 15 Small Museums, Big Impact! Change Agents 10-11:15am Being small doesn't mean thinking small. Examine the successful reinvention of three small museums that used big challenges to guide their institutions to new levels of excellence. Metamorphosis in small museums might seem impossible http://about.aasih.org/am-online-conference/ 1/3 9/8/2016 AM —Online Conference I About, contact, membership, jobs, etc. but can play a vital part in making 21st century museums relevant and sustainable. Chair: Maggie Marconi, Museum Administrator, Sandusky Library Follett House Museum, Sandusky, OH From Farm to Fork: Narratives That Connect 2-3:15pm Agricultural tools, equipment, heritage plants, and animals hold the key to link historic food and fiber production to current trends in agriculture literacy and locavore/ foodie culture. Speakers will share ideas that can turn photographs, equipment, historic buildings, and landscape into thought-provoking exhibits and programs appealing to audiences of all ages. Chair: James C. McCabe, Special Programs Manager, The Henry Ford, Dearborn, MI Breaking the Mold: Reimagining Traditional Museums and Programs 3:30-4:45pm See how two institutions are rethinking how they operate in order to reach new audiences, maintain relevancy, and create advocates for history. From tweaking programming to breaking the operational mold, ideas and tips will be shared to inspire staff at institutions large and small. Chair: Alexandra Rasic, Director of Public Programs, Homestead Museum, City of Industry, CA Friday September 16 Intentional Inclusion: Developing a D&I Strategy for Your Organization 10-11:15am As demographics in the country continue to become more diverse, museums must create new systems to be more inclusive organizations. Developing a strategy for inclusion can help history organizations efficiently create new patterns of behavior that are inclusive and supportive of all types of diversity. Chair: Chris Taylor, Director of Inclusion and Community Engagement, Minnesota Historical Society, St. Paul, MN Deconstructing "Safe Space" 11:30am-12:45pm The concept of "safe space" is often summoned as historical institutions approach challenging topics on race, politics, and identity. But what does "safety" actually look or feel like? Should institutions create experiences in which visitors feel unsafe? We'll take a critical look at this buzzword and its implications on interpretation. Chair: Maggie Schmidt, Senior Exhibit Developer, 106 Group, St. Paul, MN Strangelove: How to Stop Worrying and Start Fundraising 2:45-4pm Fundraising is critical to nonprofit work, but it isn't exclusively reserved for executive directors, development staff, and board committees. This discussion will demystify fundraising and explore how staff and volunteers at organizations of all sizes can advance their mission with better understanding of the fund development process. Chair: Jamie Simek, Fundraising Educator- Local History Services, Indiana Historical Society, Indianapolis, IN http://about.aasih.org/am-online-conference/ 213 9/8/2016 AM —Online Conference About, contact, membership, p, jobs, etc. Registration Rates* Registration for the Online Conference will open in mid-July. Registration deadline is September 9. We have expanded the definition of "group' to include those institutions that are part of a regional group, not just those that have many employees and an auditorium. When you sign up as a group, you are no longer limited to a single internet connection and one location to view the conference. If your organization works with multiple history institutions and you sign up at the multiple log in group rate, you can now forward the link for the Online Conference to those institutions so they can view it from their individual sites, all for one low price. Participants will have free access to all session handouts, online recordings, and other podcasts for six months after the broadcast through LearningTimes. Individual- Single Log In Member Rate: $60 Nonmember Rate: $110 Group -Multiple Log In Member Rate: $120 Contributing, Sustaining, Nonmember Rate: $180 and Supporting Institutional Member, Institutional Partner Rate: $75 © 2016 AASLH Terms Privacy Contact: 1717 Church Street, Nashville, TN 37203 1 Phone: 615-320-3203 http://about.aaslh.org/am-online-conference/ 3/3 c '6- o p 3ao`n a m m M R M IT O ty bm N. 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