2016 09-08 Arts Commission Minutebook MERIDIAN ARTS COMMISSION AGENDA SEPTEMBER 8, 2016 PAGE 1
REGULAR MEETING AGENDA AMENDED
Thursday, September 8, 2016, 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
1. Roll call:
Stephanie Barnes Gretchen Caserotti
Michelle Glaze Ellen DeAngelis
Mary Jensen, Chair Claudia Weathermon Tester
Leslie Mauldin, Vice Chair Bonnie Zahn Griffith
Genesis Milam, ex-officio
2. Adoption of the agenda
3. Approval of meeting minutes
a. August 11, 2016 Regular Meeting Minutes
4. New business
a. Recognize Cheyenne Quilter for her years of service
5. Old business
a. Art Walk tomorrow, September 9, 2016; 5:30-8:30 PM
b. Public Art Signage
c. Initial Point Gallery Storage
7. Reports, presentations, subcommittee reports, staff reports
a. Concerts on Broadway Final Report
b. Approval of Monthly Financial Report
c. Admin Report, Attached
(1) Request to Purchase Plates, Napkins, Cups for Initial Point Gallery
8. Next meeting
a. MAPS Project Planning
b. City Wide Strategic Plan Objective Review and Tactic Sheets
c. Initial Point Gallery Report
9. Adjourn
NEXT REGULAR MEETING: Thursday, October 13, 2016, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Meridian I Commission
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
REGULAR MEETING • AMENDED AGENDA MINUTES
Thursday, September 8, 2016, 3:30 p.m.
City Council Chambers — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho
1. Roll call: 3:40 pm
x Stephanie Barnes
o Michelle Glaze
x Mary Jensen, Chair
x Leslie Mauldin, Vice Chair
o Gretchen Caserotti
x Ellen DeAngelis
3:45 Claudia Weathermon Tester
by phone Bonnie Zahn Griffith
x Genesis Milam, ex -officio
Others in attendance: Hillary Bodnar, Arts & Culture Specialist; Emily Kane, Deputy City Attorney;
Cheyenne Quilter, former Meridian Arts Commissioner, AJ Scales, Partner, Old Town Meridian
Woodworking, Robert Simison, Mayor's Chief of Staff
f
2. Adoption of the agenda
Motion by Leslie; second by Stephanie to approve the agenda as published — all ayes — motion
carried.
3. Approval of meeting minutes
a. August 11, 2016 Regular Meeting Minutes
Tabled
4. New business
a. Recognize Cheyenne Quilter for her years of service
Mary presented a certificate to Cheyenne and thanked her for all of her years of service on the
Arts Commission. Cheyenne brought the commission cookies and thanked the commissioners
for teaching her what a commission does for the City and how much work it takes to put art in
our community.
S. Old business
a. Art Walk tomorrow, September 9, 2016; 5:30-8:30 PM
Leslie has to be in Caldwell by 7.00 PM, everyone else can stay through cleanup and will rotate
placements
b. Public Art Signage
Signs Etc. is creating the signage, but it won't be ready for the unveiling tomorrow. Cost of
signage total is about $294 installed.
MERIDIAN ARTS COMMISSION AGENDA 0 SEPTEMBER 8, 2016 • PAGE I
c. Initial Point Gallery Storage
Hillary Bodnar reminded the commissioners of their previous discussion about storage and
updated them that the Mayor would approve for the space by her office to be used for a
credenza. AJ Scales stood before the commission for input on the design and color of the wood
for the credenza. Mary reminded the commission that a portion of the cost of the credenza
would have to come out of the budget for the next fiscal year, only the first installment could be
pulled from the current 2016 fiscal year. Motion by Leslie, second by Stephanie to approve
NTE $2,300 for credenza design, construction, and installation for the gallery.
7. Reports, presentations, subcommittee reports, staff reports
a. Concerts on Broadway Final Report
Leslie presented the final report on the series as a whole. We would like to see one sound
vendor for all of next year. We had an issue with the amount of amperage and lost sound
multiple times throughout the season. Building Maintenance is now looking at the possible
solutions for power service.
b. Approval of Monthly Financial Report
Motion by Leslie; second by Ellen to approve the monthly financial report — all ayes — motion
carried.
c. Admin Report, Attached
(1) Request to Purchase Plates, Napkins, Cups for Initial Point Gallery
Mary said that MAC does not need to be the primary source, but we should continue to
purchase these items as a backup for artists.
8. Next meeting
a. MAPS Project Planning
b. City Wide Strategic Plan Objective Review and Tactic Sheets
c. Initial Point Gallery Report
9. Adjourn
Motion by Leslie, second by Claudia to adjourn — all ayes —motion carried.
Meeting adjourned at 4:25 pm
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
APPROVED
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NEXT REGULAR MEETING: Thursday, October 13, 2016, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
MERIDIAN ARTS COMMISSION AGENDA 0 SEPTEMBER 8, 2016 • PAGE 2
I
M
0
I.J
IDAHO AVE. CELEBRATION + ART WALK 2016
SCHEDULE OF EVENTS
Friday, September 9, 2016
Meridian City Hall & Downtown Meridian, Idaho
o Ribbon Cutting for Idaho Avenue
0 5:00 PM
0 Idaho Avenue and Main Street
o Public Art Unveiling with artist Daniel Borup
0 5:30 PM
0 Meridian City Hall Plaza, 33 East Broadway
Ave.
o Idaho Avenue Celebration/Block Party
0 5.30 PM -8:30 PM
0 Generations Plaza
0 Music ends at 7:30 PM (to allow for chalk art
award announcements)
0 Heritage Hop Haus beer garden
0 Local food, by area restaurants
o Artists' Reception
0 5:30 PM -8.30 PM
0 Initial Point Gallery, Third Floor, Meridian City
Hall, 33 East Broadway Ave.
o Youth Chalk Art Competition
0 5:30 PM — 7:00 PM
0 Main Street and Idaho Avenue, Idaho Avenue to Carlton
0 Jurying from 7:00 PM — 7:55 PM
0 Awards Announced at 7:30 PM at Generations Plaza
o Art Drop Social
0 6:30 PM
0 Meridian City Hall Plaza
0 Other Events at Local Businesses:
0 6:30 PM - Treasure Valley Children's Theater Public Art Plaza Reveal
0 7:30 PM - Treasure Valley Youth Theater Cinderella Confidential Preview —
Invite only
0 As You Wish Clothiers — Sidewalk art display
0 Caleb's Chopshop — Gallery in front of shop open to public
0 Hair Art Gallery — Artists on site Jessica Tookey (painting demos) and Travis
Emmen (metal artist, art on display), Iconic Idaho art inside (historic photos)
MERIDIAN ART WALK• SEPTEMBER 9, 2016• PAGE I
In
SIGN UP for ART WALK - Friday, September 9, 2016
Time
Need/Action/Location
Person(s) Person(s)
12:00 PM
Outline sidewalk areas for chalk art
Hillary Bodnar + Ml lr
Drop off sign(s) for TVYT
Hillary Bodnar Mary Jensen
1:00 PM
Pick Up Drink Dispenser from Mayor's Office
Hillary Bodnar
2:00 PM
Pick Up Sound System from Parks Dept.
Hillary Bodnar
4:00 PM
Sandwich Board Signs and Table Set Up
Hillary Bodnar + MICUfAA Marty Schindler
4:30 PM
Initial Point Gallery Prep
Hillary Bodnar -t1V1kG"1—"V Pinxit Collective
4:45 PM
Catering Drop Off (Corner Bakery)
Hillary Bodnar + Corner Bakery
4:45 PM
COMMISSIONERS MEET AT IDAHO AVENUE RIBBON CUTTING, Generations Plaza
Idaho Avenue Ribbon CuttingAll commissioners
Commissioners Staged at Out on the Town
Commissioner(s) Staged at Initial Point Gallery
5:00 PM
5:15 PM
5:15 PM
5:15 PM
Commissioner(s) Staged at Chalk Art area
Commissioner(s) Staged at Girl It the Balloons
(traffic box by Generations Plaza)
Daniel Borup, Mayor
Tammy, Hillary Bodnar
5:15 PM
5:30 PM
Public Art Unveiling Out on the Town
All commissioners
The Pinxit Collective
5:30 PM
Initial Point Gallery Reception begins
6:15 PM
Commissioners Staged for Art Drop Social
6:30 PM
Art Drop Social at City Hall Plaza
Hillary Bodnar, James Fullinwider (MAF), Cara Stone
(MAF), Ellen DeAngelis (MAC), Jacy Jones (HPC), Barb
Oldenburg (West Ada), Genesis Milam (City Council)
6:50 PM
Chalk Art Judges Meet at Girl Et the Balloons
7:00 PM
Chalk Art Judging
James Fullinwider (MAF), Cara Stone (MAF), Ellen
DeAngelis (MAC), Jacy Jones (HPC), Barb Oldenburg
(West Ada), Genesis Milam (City Council)
7:20 PM
Certificates Written
Mary Jensen
7:30 PM
Chalk Art Competition Awards (+ thank you to
Lois Chattin Et West Ada teachers who got
students engaged!) at Generations Plaza
wj" n sus rr?
8:30 PM
Clean up
Meridian Commission
FY2016 Budget to Actual Comparison
As of 9/6/2016
EXPENSES
Visual Arts
Initial Point Gallery $ 500.00 $ 365.32 $ 134.68
Student Art Award (W.A. School Dist.) $ 150.00 $ 75.00 $ 75.00
Performing Arts
Concerts on Broadway $ 22,000.00 $ 21,453.09 $ 546.91 4, , 22-0 1 f
Treasure Valley Children's Theater $ 6,000.00 $ 5,200.00 $ 800.00 '`�
P.i=►� D
Meridian Symphony Young Artist Award $ 150.00 $ 300.00 $ (150.00) I N L
E--tJ!&e S
Commission Development
Conferences and Trainings
$ 1,600.00 $ 376.18 $ 1,223.82
Other Expenses
*May include mailings, supplies, outreach, $ 900.00 $ 1,004.56 $ (104.56)
marketing, promotions, printing, etc.
SUBTOTAL
$
Total
$
YTD
$
Budget
Budget
Actual
Remaining
REVENUES
MAPS - Traffic Box Wraps
Donations/Sponsorships
9,500.00
$
51.00
$
9,449.00
BudgetAmendment - Traffic Box Wraps
Concets on Broadway
$
15,000.00
$
15,000.00
$
-
Initial Point Gallery
$
-
$
470.00
$
(470.00)
Traffic Box Wraps
$
8,927.00
$
8,927.00
$
Public Art/Fairview and Main Project
Public Art/Fairview and Main Project
$
40,000.00
$
40,000.00
$
-
TOTAL REVENUE
$
63,927.00
$
64,397.00
$
(470.00)
EXPENSES
Visual Arts
Initial Point Gallery $ 500.00 $ 365.32 $ 134.68
Student Art Award (W.A. School Dist.) $ 150.00 $ 75.00 $ 75.00
Performing Arts
Concerts on Broadway $ 22,000.00 $ 21,453.09 $ 546.91 4, , 22-0 1 f
Treasure Valley Children's Theater $ 6,000.00 $ 5,200.00 $ 800.00 '`�
P.i=►� D
Meridian Symphony Young Artist Award $ 150.00 $ 300.00 $ (150.00) I N L
E--tJ!&e S
Commission Development
Conferences and Trainings
$ 1,600.00 $ 376.18 $ 1,223.82
Other Expenses
*May include mailings, supplies, outreach, $ 900.00 $ 1,004.56 $ (104.56)
marketing, promotions, printing, etc.
SUBTOTAL
$
31,300.00
$
28,774.15
$
2,525.85
PUBLIC ART PROJECTS
MAPS - Traffic Box Wraps
$
9,500.00
$
51.00
$
9,449.00
BudgetAmendment - Traffic Box Wraps
$
12,346.00
$
12,346.00
$
-
MAPS - Public Art/Signage in Parks
$
36,155.00
$
-
$
36,155.00
Budget Amendment - "Out of the Town" Project
$
36,100.00
$
20,000.00
$
16,100.00
Public Art/Fairview and Main Project
$
39,999.96
$
-
$
39,999.96
TOTAL PUBLIC ART PROJECTS
$134,100.96
$
32,397.00
$ 101,703.96
Qf—�rAAIrvING
TOTAL EXPENSES $165,400.96 $ 61,171.15 $ 104,229.81
9/6/2016 1 of 1 FY16 Summary
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Meridian I Commission
SEPTEMBER m STAFF REPORT
Thursday, September 8, 2016 • 3:30 p.m.
City Council Chambers — Meridian City Hall ■ 33 East Broadway Ave., Meridian, Idaho
Meridian Bingo
• Kaycee Emery and Macey Snelson (MLD) have put together a Meridian Bingo campaign.
Information attached, spread the word! www.meridiancity.org/bingo
Traffic Box Art
• Bryant Ideas has completed 21 wraps so far, three more approved and ready to wrap
Public Art Projects Updates
• Daniel Borup — "Out on the Town"
o Installation scheduled for Thursday, September 8`h
o Daniel will be on site and will say a few words at the unveiling
• C.J. Rench — "Natives"
o Max Jensen, Public Works, has been working with C.J. and ACHD for permitting
o Site visits started this week
o Still plan for install by September 21
• Park Identities Public Art Roster
o Parks department staff confirmed initial planning to focusing on Heroes Park as
the first park
■ Working out a timeline and RFP to present to the Mayor for input
Initial Point Gallery
• Current exhibit: The Pinxit Collective
• Next exhibit: Idaho Watercolor Society, Southwest Regional Division
o Install on Friday, September 30 @ 11:00 a.m.
o Reception is Tuesday, October 4 from 4:30-7:30 p.m.