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2016-01-12Meridian City Council Meeting Agenda Tuesday, January 12, 2016 – Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. 1. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, January 12, 2016 at 3:00 PM 1. Roll-Call Attendance O David Zaremba X Joe Borton X Ty Palmer X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Proclamation A. Proclamation for Meridian Future Farmers of America Day 5. Consent Agenda Approved A. Approve Minutes of December 15, 2015 City Council Meeting B. Approve Minutes of December 15, 2015 City Council PreCouncil Meeting C. Approve Minutes of December 15, 2015 City Council Joint Meeting D. Approve Minutes of December 22, 2015 City Council Meeting E. Resolution No. 16-1110: Adopting Amended Bylaws of Meridian Arts Commission F. Resolution No. 16-1111: Adopting Amended Bylaws of Meridian Parks and Recreation Commission CITY COUNCIL WORKSHOP MEETING AGENDA Meridian City Council Meeting Agenda Tuesday, January 12, 2016 – Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. G. Final Order: Oaks South Subdivision No. 3 (H-2015-0038) by Coleman Homes, LLC Located South Side of W. McMillan Road Between N. McDermott Road and N. Black Cat Road Request: Final Plat Consisting of Forty (40) Single Family Residential Lots and Five (5) Common Lots on 9.09 Acres of Land in the R-8 Zoning District H. Irrigation Crossing Agreement with Bureau of Reclamation for the Amity Waterline Crossing of the Farr Lateral and Watkins Drain on Amity Road I. Interagency Agreement with the Ada County Highway District for: Wa ter and Sewer Improvements to be Included with the Franklin Road, Black Cat Road to Ten Mile Road Widening Project and Payment of the Estimated Construction Cost of $971,000.00 up Front as Required by the Idaho Transportation Department J. Approval of Task Order 10014.a to CH2M HILL ENGINEERS, INC. for the “Well 32 Test and Production Well Design” project for a Not-To-Exceed amount of $79,750.00. K. Approval of Contract Amendment 4 and Assignment of Agreement for Bulk Ferric Chloride from Weschem, Inc to BHS Marketing, LLC. L. Approval of Change Order No 2 to Task Order 10044 to CH2M Hill Engineers, Inc for the “ WRRF HEADWORKS CAPACITY EXPANSION – DESIGN” project for a Not-To-Exceed amount of $42,500.00 M. Approval of Award of Bid and Agreement to AME ELECTRIC, INC for the “Wastewater Resource Recovery Facility DIGESTER 4 AND 5 PLC UPGRADES” Project for a Not-To-Exceed Amount of $66,000.00 N. Professional Service Agreement for Traffic Box Wrap Art - "Creature of a Faraway Land," by Grace Cooper at Eagle Road and St. Luke's Street O. Acceptance Agreements for Display of Artwork in Initial Point Gallery, Meridian City Hall 1. Reba E. Robinson, January 8 to February 5, 2016 2. Michael Rusnack, January 8 to February 5, 2016 6. Community Items/Presentations A. Swear in City Council Seat 1 Anne Little Roberts Meridian City Council Meeting Agenda Tuesday, January 12, 2016 – Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. B. City Council: Election of New City Council Officers and Department Liaison Appointments President: Keith Bird/V. President: Joe Borton 7. Items Moved From the Consent Agenda None 8. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff’s report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public’s comments. No additional public testimony is taken once the public hearing is closed. A. Public Hearing Continued from January 5, 2016 for Eagle Commons at Overland (H-2015-0024) by Eagle Commons at Overland, LLC Located Northeast Corner of S. Eagle Road and E. Overland Road Approved w/ Conditions 1. Request: Execute a Development Agreement Required with the Annexation of the Property for the Purpose of Including a Concept Plan and Specific Provisions Relevant to the Development of the Property 9. Department Reports A. Information Services: Annual Update B. Continued from December 22, 2015: Strategic Plan Update Approved C. Fire Department: Briefing on Meridian Fire's 1943 GMC Parade Fire Truck 1. Amended onto the Agenda: Resolution No. 16-1112: Declaring Surplus 1943 GMC Fire Parade Truck and Authorizing the Donation of the Truck to The Meridian Local 4627 Benevolent Fund Approved D. Public Works: FY2015 Engineering Project Close-Out Report E. Public Works: Budget Amendment to Reallocate $900,000.00 for the Wastewater Resource Recovery Facility Capacity Expansion Project Approved F. Public Works: Approval of Amendment No. 2 of Task Order 10601.A to Brown and Caldwell for the “Wastewater Resource Recovery Facility CAPACITY EXPANSION – DESIGN” project for a Not-To-Exceed amount of $2,513,918.00 Approved Meridian City Council Meeting Agenda Tuesday, January 12, 2016 – Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. G. Public Works: Approval of a Sole Source Purchase for Grit Removal Equipment for the Wastewater Resource Recovery Facility Capacity Expansion Project Approved H. City Council Liaison/Committee Updates 10. Ordinances A. Ordinance No. 16-1668: Changing Parks & Recreation Commission Regular Meeting Time to 5:30 p.m. and Updating Review Process for Parks Alcohol Permits Approved 11. Future Meeting Topics Adjourned at 7:53 p.m.