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2016 06-09Meridian Historic Preservation Commission Meeting – June 9, 2016 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, June 9, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: Blaine Johnston, President Dawn Cronk Josh Evarts Joely Walters Robert Mortensen, Vice President Councilman Ty Palmer, Ex-Officio 2. Adoption of the Agenda 3. Approval of the April 14, 2016 Meeting Minutes 4. Approval of the Monthly Financial Statement 5. Historical Society and History Center Update by Lila Hill 6. Old Business a. Historic Preservation Month Report and Feedback i. “If This Property Could Talk” Campaign ii. Historic Preservation Month Archives Event b. 2016 Meridian History Course Update c. Follow Up on Learning Opportunities: i. American Association of State and Local History,  Online - Thursday and Friday, September 15-16  Group Rate (single log in) $150, Contingent approval by Historic Preservation Commission 7. New Business a. Meridian Library District Outreach and History Projects HISTORIC PRESERVATION COMMISSION MEETING Meridian Historic Preservation Commission Meeting – June 9, 2016 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. b. FY2017 Budget Line Items Discussion Specifying Future Projects c. Nominations to National Registry d. Children’s Museum Board Forming i. Sustainable Board Member ii. Investment for Non-Profit Filing 8. Next Meeting: Thursday, July 14, 2016 a. Discussion of Possible Meeting Topics 9. Adjourn Meridian Historic Preservation Commission Meeting Minutes– June 9, 2016 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. Mayor’s Conference Thursday, June 9, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: 5:31 p.m. x Blaine Johnston, President x Dawn Cronk x Josh Evarts o Joely Walters x Robert Mortensen, Vice President o Councilman Ty Palmer, Ex-Officio Others in Attendance: Hillary Bodnar, Arts and Culture Specialist, City of Meridian; Bill Nary, Attorney, City of Meridian, Lila Hill, Meridian Historian 2. Ad option of the Agenda Motion to adopt the agenda by R. Mortensen; seconded by J. Evarts – all ayes – agenda adopted. 3. Approval of the April 14, 2016 Meeting Minutes Motion to approve meeting minutes by R. Mortensen seconded by D. Cronk – all ayes - motion carried. 4. Approval of the Monthly Financial Statement Motion to approve financial statement by R. Mortensen seconded by D. Cronk – all ayes - motion carried. 5. Historical Society and History Center Update by Lila Hill Oral report was provided and L. Hill will submit a summary written report after the meeting. 6. Old Business a. Historic Preservation Month Report and Feedback i. “If This Property Could Talk” Campaign J. Evarts said that this is a must do campaign every year. He saw about a dozen people each day he was in his building – many adult users after dinner, etc.; recommended integrating more properties and more details. L. Hill said that there is more information on most of these properties. J. Evarts said that the business owners would HISTORIC PRESERVATION COMMISSION MEETING AMENDED MINUTES Meridian Historic Preservation Commission Meeting Minutes– June 9, 2016 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. likely be willing to get involved next year, maybe use sandwich boards instead of the existing coroplast signs. ii. Historic Preservation Month Archives Event B. Johnston recommends that advertising be increased for this event next year. H. Bodnar warned that advertising will b e an expense to be considered if the commission would like to publish something either via print or audio. J. Evarts recommended that HPC reach out to boy scout troops and other local community groups who may be interested in engaging or gaining a skill/ba dge from this project. R. Mortensen said that boy scouts and cub scouts have monthly meetings where this could be addressed and handouts could be given out. J. Evarts suggested other opportunities that HPC could do to help local kids learn more about our local history, could be hosted at the Vault, and would think we could get a lot of response. b. 2016 Meridian History Course Update H. Bodnar updated that the instructors reported 25 registered attendees. B. Nary confirmed that Drew Eggars and Rocky Johnson will host tours on their farms, mint and dairy respectively. Dates are June 21 and 22, a Tuesday and Wednesday. c. Follow Up on Learning Opportunities: i. American Association of State and Local History,  Online - Thursday and Friday, September 15-16  Group Rate (single log in) $150, Contingent approval by Historic Preservation Commission 7. New Business a. Meridian Library District Outreach and History Projects H. Bodnar mentioned that the Library may be able to be a partner for projects if the commission comes up with something that uses a technology or tool that they already have. D. Cronk said that Audra may be a good resource at the library. b. FY2017 Budget Line Items Discussion Specifying Future Projects Move $1000 from consulting to printing and promotional i. PastForward Conference 2016 Commission would like to send B. Johnston to the PastForward Conference this year. Motion by NTE J. Evarts; second by R. Mortensen to approve NTE $500 for B. Johnston to register for the conference, plus some field trip – all ayes - motion carried. Est 4 ii. Approval of Expense for Commissioner Name Badges Motion by R. Mortensen; second by J. Evans to approve expenses NTE $80 for name badges to cover three current badges needed as well as the future two badges for upcoming vacancies to be filled — all ayes - motion carried. c. Nominations to National Registry Commission would like to have packets on how the National Registry works. Once the commissioners have a chance to review this information, they would consider inviting the ladies of TAG to come in and talk to the group about how to proceed with nominating properties to the registry. d. Children's Museum Board Forming i. Sustainable Board Member ii. Investment for Non -Profit Filing Commission would like to invite one of the representatives from the Children's Museum to come address them and submit a request. Next Meeting: Thursday, July 14, 2016 a. Discussion of Possible Meeting Topics Commission asked about the status of the vacancy on their commission. B. Nary suggested that the current members send their suggestions to the Mayor's office. Adjourn MOTION MADE TO ADJOURN BY J. EVARTS; SECOND BY D. CRONK MEETING JOUR D AT 6:59 PM (TAPE FI E OF T ES PROCEEDINGS) D: BLAINE JOHNSTVN; PRESIDENT ATTEST: yk� JAYCEE HOLMAN; CITY CLERK ILI 116 APPROVED r9 `oma, 2 Cary 04 - � ; �E IDIA o , ATER a f the T AED`'O Meridian Historic Preservation Commission Meeting Minutes— June 9, 2016 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and / or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. HPC – June 2016 Robbie has been gone to a grandson’s graduation. Carol has not been in on Mondays during May. We received a notebook with Meridian Times extracts about the early Creamery from Mr. Baird, nephew of the early Meridian Times editor’s nephew. Members helped with the Historic Preservation Commissions open house evening. Commission members returned the items on display back to the storage room. Josh & Blaine plan to ride the tandem bicycle in the Dairy Show parade. We provided information on the early days of Storey Park to the Police department for their adult tours. The Nazarene Church is celebrating their 100th anniversary & we have assisted them in gathering information for display boards for each decade. They have given us a copy of those boards for the Archives files for their church. CITY of MERIDIAN FY2016 (10/1/2015 thru 9/30/2016) Budget for Historic Preservation & Historical Society As of: 6/2/2016 Effective FY2016 EXPENDITUR Available Acct# AGENCY/ VENDOR Date DESCRIPTION BUDGET ES Budget BUDGET 10 12015 Budget for misc 300.00 TOTALS 16,025.00 76.08 15,948.92 6/2/2016 I oft Historic Preservation reports (2).xlsx Historical Society budget for misc expenses 300.00 - 300.00 BUDGET 1011/2015 Budgetfor Consulting 5,000.00 BUDGET 1011/2015 Budget for Training 2,500.00 BUDGET 101112015 Budgetfor Supplies 400.00 BUDGET 10/1/2015 Budget for Memberships 325.00 BUDGET 10/1/2015 Budget for Printing Promotional 1,500.00 BUDGET 10/1/2015 Budget for Continuing Education Program 1,000.00 BUDGET 1011/2015 Budgetfor Historical District Branding 5,000.00 53801 MASTERCARD 11/28/2015 MC City #211/28/15 Statement - Zurchers, 14.44 10/28/15. Citv Hall Tour Proos x antv 4 53801 MASTERCARD 2/28/2016 MC City #2 2/28/16 Statement - Oriental 24,99 Trading, 2/22/16, props for 3rd grade tour at Pity Hall whits hnnnPt v nnty 7 53801 RESERVE ACCOUNT 2/29/2016 POSTAGE USE, February 2016 (13.45) 53801 2/29/2016 Recode PITNEY RESERVE POSTAGE USE, 13.45 February 2016-53801to56102 53801 MASTERCARD 5/27/2016 MC City #6 5/27/16 Statement - Walmart, 5/13/16, mounting squares & goo gone for Hictnrir Prvcaniatinn Mnnth Cion t mmriaivn 9.91 53801 MASTERCARD 5/27/2016 MC City #6 5/27/16 Statement- Walmart, 26.74 Historic Preservation _ 15,725.00 76.08 15,648.92 TOTALS 16,025.00 76.08 15,948.92 6/2/2016 I oft Historic Preservation reports (2).xlsx