2016 06-06 Subcommittee Meeting Agenda MERIDIAN ARTS COMMISSION AGENDA MAY 4, 2016 PAGE 1
CONCERTS ON BROADWAY
SUBCOMMITTEE MEETING AGENDA
Monday, June 6, 2016, 1:00 p.m.
Finance Conference Room – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
1. Roll Call:
Stephanie Barnes Gretchen Caserotti
Leslie Mauldin, Vice Chair Cara Stone, WineGlass Arts Development
2. Adoption of the Agenda
3. Concerts on Broadway 2016
a. Update
b. Current Needs
c. Next Steps
4. Concerts on Broadway 2017
5. Adjourn
NEXT REGULAR MEETING: Thursday, June 9, 2016, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MINUTES JUNE 6, 2016 PAGE 1
CONCERTS ON BROADWAY
SUBCOMMITTEE MEETING MINUTES
Monday, June 6, 2016, 1:00 p.m.
Finance Conference Room – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
1. Roll Call: 1:08
x Stephanie Barnes 1:10 Gretchen Caserotti
x Leslie Mauldin, Vice Chair x Cara Stone, WineGlass Arts Development
2. Adoption of the Agenda
Motion to adopt the agenda by Stephanie and second by Leslie; all ayes – motion carried.
3. Concerts on Broadway 2016
a. Update
Cara provided an update for the first concert. Sound by Integrity Audio. Josh Nelson to
be Technical Director. Two stage hands will be on site to help with tear down. Cara to
provide update contact information for the callsheet.
Leslie contacted Fernando Perez for Soul Patch concert in addition to the Treasure
Valley Youth Theater and Anna Black for Precious Byrd concert. Leslie worked with the
Meridian Symphony Orchestra to contact these youth artists. Credenda is covering the
High Street Concert. The opening act for Kevin Kirk is Sally Tibbs.
b. Current Needs
Current needs limited to chairs, which Cara and Hillary will resolve prior to show. Cara
recommended that poster is sent through email blasts and social media. Poster could be
adjusted to include some darker color on the bottom section to improve visibility. Cara
would like to see a logo put in place and wants to pursue a partnership with the
Meridian Arts Foundation in the future, neither likely to take place this year.
c. Next Steps
Cara will talk with Leslie to discuss the number of chairs that we need; Hillary to follow
up and make appropriate arrangements.
4. Concerts on Broadway 2017
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION MINUTES JUNE 6, 2016 PAGE 2
Hillary asked how the committee would like to address sponsorships. Leslie suggested that we could
create a quick handout that invites people to be sponsors for next year’s series. The group as a
whole supported the idea of creating a more rigorous sponsorship package that would make
sponsorships wider and more attractive.
Hillary stated that she thinks that the Request for Proposals and Agreement between WineGlass
could be re-evaluated and re-contracted for next year. Cara said that WineGlass would be willing to
serve in this role again and take on the selection and hiring of bands. Leslie said that working with a
Production Company is more appealing to booking agents and allows the PC to book well in
advance (at least a year ahead).
Cara said that WineGlass would take on booking, but likely not want to take on marketing or
fundraising next year due to the fact that they are still growing, but that this may change down the
line. That said; Cara has started contracting with a company that is really good at marketing that
she may be able to work with them for Concerts on Broadway 2017. Stephanie asked about the
Meridian Arts Foundation’s ability to sponsor. Cara suggested that Mary and Leslie should have a
meeting with the President and Vice President of the Meridian Arts Foundation.
5. Adjourn
Motion to adjourn by Cara and second by Stephanie; all ayes – motion carried.
Meeting Adjourned at 1:44 p.m.
NEXT REGULAR MEETING: Thursday, June 9, 2016, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho