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2016 07-13ET IAN^ ....... ... .... ;..." ........ . -- PARKS Ft RECREATION COMMISSION REGULAR MEETING e AGENDA Meridian City Hall - Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, July 13, 2016 - 5:30 p.m. Mission: The Meridian Parks Et Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. Parks ft Recreation Commission Meeting Agenda - July 13, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. ---------------------------------------------------------- ;-- '-----------------------APProximate Presenter Time t____ -_-__________-___I 1. Roll -Call Attendance Rachel Myers 2 minutes ' — Creg Steele, President — John Nesmith _ Sharon Borton, Vice President _ Craig Robinson — Jo Greer _ Matt Stoll — Phillip Liddell — Hannah Sturtevant — Spencer Meinburg i -------------- 2. Adoption of the Agenda Creg Steele 2 minutes ------------------------------------------------------------------ ' _________________y____-___-_______________t_-___-___-___________I 3. Approval of Minutes of the May 11, 2016 Regular Creg Steele 2 minutes Meeting ---------------------------------- - - - - - - - - - - - - - - - - - - - - - - - - ------------------------4- - ----------------- 4. Announcements i a. Jason Bourne YMCA Events . i Steve Siddoway 2 minutes ' -------------------------------------------------------------------------------------- ----------;----------------� 5. Committee Meetings ' 50 minutes ' a. Parks Committee b. Pathways Committee --------------------------------------------------------------------------------- c. Marketing Committee '----------------------- 6. Committee Reports ---------------------------------------------------------- ' -- - ------------------- - - - - - - -15 minutes: - - - - - --- --- -- Parks ft Recreation Commission Meeting Agenda - July 13, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. -------------------------------------------------------------------- a. Parks Committee b. Pathways Committee c. Marketing Committee t-------------------------------------------------------------------- 7. New Business a. Ada County Parks Et Waterways Presentation b. Hillsdale Park Design c. Memorial Tree Program Update d. Review Park Naming Policy e. June 8, 2016 Team -Building Activity Debrief {_______-___________________________-__________-_____________--_____- I 8. Old Business -NONE I-------------------------------------------------------------------- I 9. Workshop -NONE ------------------------------------------------------------------ - I 10. Staff Reports -------------------------------------------------------------------- 11. Adjourn ATTACHMENTS: (1) 5-11-16 Regular Meeting Minutes (2) Parks Committee: Mission, Goals Et Objectives, 5-11-16 Minutes, 7- 13-16 Agenda (3) Pathways Committee: Mission, Goals Et Objectives, 5-11-16 Minutes, 7-13-16 Agenda (4) Marketing Committee: Mission, Goals Et Objectives, 5-11-16 Minutes, 7-13-16 Agenda (5) Staff Reports: Administration, Parks, and Recreation Divisions (6) Miscellaneous: Resolution No. 07- 552 MPR Park Properties Naming Policy -- -------------------------- Sharon Borton 5 minutes t John Nesmith 5 minutes Jo Greer ! 5 minutes ------------------------i-----1 hour-�-----� 50 minutes: Scott Koberg 30 minutes Mike Barton 30 minutes Mike Barton 20 minutes Creg Steele 20 minutes Creg Steele 10 minutes ! ____--____________--___-4______-______________I I I 1 I ! ! ------------------------ 1 i ------------- I 1 ------------------------ 1 --------------------- I MPR Staff 15 minutes I Creg Steele ------------------------ 1 minute ---------------------� NEXT MEETING: AUGUST 10, 2016 • 5:30 P.M. 2016 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Begin implementation of the updated MPR Master Plan. 3. Participate in the design development of Bellano Creek/Huskey, Bainbridge, and the South Meridian 77 -Acre properties. 4. Explore options to obtain, build, or develop partnerships for a field house, an aquatics center, and/or additional park space. 5. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 6. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 7. Pursue opportunities to foster greater Commission involvement in community events. Parks ft Recreation Commission Meeting Agenda - July 13, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. # t � I 2� N N I I L/) ry I 'C rz ® \\\\y\\\/ \\\\//\\\ Budget Enhancements Overview Fiscal Mike Barton MPR Commission Meeting May 11, 2016 FY2017 Budget • Property tax revenue and how it affects enhancements What should the increase be to create a balanced budget? 3%? Balanced budget, Tier 1 and Tier 2 Cal FY2017 Budget Enhancements • Tier 1 ® Pathway Connections • Bellano Creek Neighborhood Park ® Groundskeeper I • MPR Registration Software • Seasonal Parks Labor • Home Court Staffing & Operations EnhancementsFY2017 Budget • Tier 2 ® Shade Structure ® Site Supervisor — Volunteer Cubicle ®Wad for Administrative Asst. II 5/11/2016 �E IDIAN PARKS Ft RECREATION COMMISSION PARKS COMMITTEE Ryj61.1to] 21 The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Ft OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 3. Assist in the design and development of the future South Meridian 77 -Acre Park and three new neighborhood parks: Hillsdale, Bellano Creek, and Bainbridge. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. MINUTES • Wednesday, May 11, 2016 The Parks Committee met on Wednesday, May 11, 2016 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:46 p.m. Attending: 0 Sharon Borton, Commissioner Ft Chairwoman MPR Commission Parks Committee Meeting - July 13, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Phil Liddell, Commissioner 0 Craig Robinson, Commissioner X Mike Barton, MPR Dept. X Rachel Myers, MPR Dept. X Renee White, MPR Dept. (attended a portion) 1. Review "Off -the -Shelf" Catalogs for Appropriate Artwork in Lieu of Utilizing a Professional Artist One of the Committee goals is to create some park identities at Champion, Renaissance, and Heroes Parks. The first task on the list is to go over the possibilities of some public art and specifically "off-the-shelf" catalog items because those can be purchased and installed for a lot less than a one -of -a -kind piece that is done by an artist. The group reviewed different catalog items, including sculptures, bike racks, banner poles, and utility box wraps. There was one sculpture piece in particular the Committee really liked called "Family" by Randolph Rose—a couple with three children holding hands which looks like they are walking. They discussed where this piece may be appropriate, and Hillsdale Park came to mind potentially at the park entrance drop-off/roundabout. Their next steps are to call for pricing on the "Family" sculpture. At their July meeting, staff will return with some specific recommendations for art in other places to create or strengthen existing identities of parks. They will also solicit assistance from the Meridian Arts Commission (MAC) to accomplish some of the goals. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Review the RFQ Status Update/Evaluation and Begin to Consider which of the Three Parks (Champion, Heroes, Renaissance) to Consider First for Professional Artwork The group also reviewed the Request For Qualifications (RFQ) that the MAC put out to create a master roster of consultants which could work on parks projects. Eight proposals were received from interested artists. The evaluation committee will review these RFQs and hopes to have a selection to announce at the July meeting. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Briefly Review the Changes Implemented in Committee Goals Et Objectives for Correctness This item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. MPR Commission Parks Committee Meeting - July 13, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. AGENDA • Wednesday, July 13, 2016 5:30 p.m. - Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Update on RFQ Proposals and Begin to Consider which of the Three Parks (Champion, Heroes, Renaissance) to Consider First for Professional Artwork 2. Briefly Review the Changes Implemented in Our Goals It Objectives for Correctness MPR Commission Parks Committee Meeting - July 13, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Et RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS Et OBJECTIVES • Fiscal Year 2015-2016: 1. Plan for the April 13, 2016 Spring Pathways Tour. 2. Plan for the November 9, 2016 Pathways Priority Workshop. 3. Prioritize pathway projects. 4. Help identify any gaps or missing pathway sections, etc. in the community to get these segments developed and/or upgraded. MINUTES • Wednesday, May 11, 2016 The Pathways Committee met on Wednesday, May 11, 2016 in Conference Room A at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:46 p.m. Attending: X John Nesmith, Commissioner Et Chairman X Matt Stoll, Commissioner X Spencer Meinburg, Commissioner MPR Commission Pathways Committee Meeting - July 13, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Jay Gibbons, MPR Dept. 1. Spring Pathways Tour Debrief The Committee debriefed about last month's tour and discussed highlights and lessons learned. Jay will provide a report later in the evening. Action Items: • Jay to provide a report later in the evening. Committee Recommendations to Commission: • None at this time. 2. Update on Current Pathway Development Projects: Lemp/Larkwood Pathway Jay provided an update about the Lemp/Larkwood property located off of McMillan connecting Seguro Canyon to the subdivision across Larkwood Subdivision, which is slated to be built in October 2016. He is dealing with property owner issues, easements, etc. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Rail With Trail Pathway Jay will give a briefing to the City Council on May 24, 2016 regarding the grants that were awarded to them, what the concept is, etc. There was some discussion about the original application and whether it fits into what the City was looking for, as far as a trail opportunity along or within the right of way. Action Items: • Jay to present to City Council on May 24, 2016. Committee Recommendations to Commission: • None at this time. 4. Discuss Any Missing Pathway Segments Not Yet Identified in Meridian: Zebulon/ACRD Drain Pond Connection This item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, July 13, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Staff Update on Current Pathway Projects - Jay Gibbons 2. Update on Future Pathway Priority Projects Fieldwork - John Nesmith 3. Future Pathway Mapping Update Policy Discussion MPR Commission Pathways Committee Meeting - July 13, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. a. Landowner Requests b. Pathways Not Reflected Currently on Pathways Network Map MPR Commission Pathways Committee Meeting - July 13, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS E# RECREATION COMMISSION MARKETING COMMITTEE MISSION: The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Et OBJECTIVES • Fiscal Year 2015-2016 1. Update and complete the Parks Ft Pathways Z -Cards for printing and distribution. 2. Finalize and distribute a Meridian "Year at a Glance/Top Meridian Events" calendar. 3. Create a calendar for the MPR Commissioners to sign up and commit to upcoming events—at least one to two people at each event. 4. Reach out/solicit to community organizations the Meridian Parks Ft Recreation presentation—once created—to emphasize the economic benefits. 5. Identify marketing/ promotional items for the MPR Department to have at events for distribution. MINUTES • Wednesday, May 11, 2016 The Marketing Committee met on Wednesday, May 11, 2016 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:46 p.m. Attending: X Jo Greer, Chairwoman Ft Commissioner MPR Commission Marketing Committee Meeting - July 13, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X_ Creg Steele, Commissioner X Hannah Sturtevant, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. 1. Update: Parks Et Pathways Z -Card Map/Printing Sponsor The map has been updated, but the Committee needs Jay Gibbons and Steve Siddoway to review it and verify everything that is needed. They may have lost contact or lost the sponsorship with Meridian Cycles, as they are not responding. Therefore, Creg will reach out to other companies. They would like to review the draft at the next meeting to update and identify information that needs to be on the z -card. Action Items:, • Creg to reach out to other companies. Committee Recommendations to Commission: • None at this time. 2. Update: Commissioner Presence in the Community - Use CalendarNear-at-a-Glance in Meridian (Top Meridian Events Calendar) Shelly put together a Summer Events flyer that lists various special events throughout this summer. The Committee discussed generating a flyer for the spring, summer, and fall seasons. For summer events, they would like to have at least one CableONE Movie Night with an MPR Department booth and Commissioners present in August. Gene Kleiner Day is scheduled for June 11, 2016. They would like Commissioner presence at the Meridian Symphony Orchestra Concert that evening at 6 p.m. Shelly mentioned there is also a Recreation Festival on June 18, 2016 at Eagle Island State Park from 10 a.m. to 2 p.m. where there will be a booth and Commissioners. Jo asked Shelly to send out the Summer Events flyer and a sign-up sheet to the Commission to solicit sign-ups. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Update: Parks Et Recreation Marketing; Review Catalog The Committee discussed marketing items and is looking into a sports drawstring bag/back- pack in blue with gold lettering. Potentially 1,000 will be ordered with the Meridian logo imprinted to hand out at the MPR Department booth at these various events (as noted above). They also liked the footballs/basketballs but would like them larger. Shelly and Colin will check the MPR Department's budget. Action Items: • Shelly and Colin to check MPR Department's budget. Committee Recommendations to Commission: • None at this time. 4. Update: Use MPR Presentation and Solicit to Community Organizations - Spear -headed by Committee This item was not discussed, due to time constraints. Action Items: • None at this time. MPR Commission Marketing Committee Meeting - July 13, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Committee Recommendations to Commission: • None at this time. 5. Update: Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) The Committee would like to have a presentation emphasizing the economic benefits of the MPR Department. Anne Little Roberts is working on this project. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, July 13, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Update on Parks Et Pathways Z -Card Map 2. Update on Commissioner Presence in the Community 3. Update on Parks Et Recreation Marketing Items 4. Update on MPR Presentation and Soliciting to Community Organizations - Spear -headed by Committee 5. Update on Chamber of Commerce Presentation MPR Commission Marketing Committee Meeting - July 13, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Ft RECREATION DEPARTMENT STAFF REPORTS July 13, 2016 4 i Department Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the July 13, 2016 MPR Commission Meeting.) Parks Superintendent's Report: MIKE BARTON 1. Pine Avenue Road Widening - Significant coordination is occurring on this project between MDC, ACHD, WH Pacific, The Land Group, and staff. We just received 95% drawings so the work on the landscape portion can begin. 2. Reta Huskey Neighborhood Park - The name change from Bellano Creek to Reta Huskey was approved by Council on the 28th of June. In addition to the naming discussion, the park plans were discussed with Council at the same meeting, and the direction is to move forward with the current design. There will be significant coordination including another update to the MPR Commission. 3. Bainbridge Park (William Watson) Neighborhood Park - The park plans were discussed at the June 28th Council meeting, and we were given the go-ahead to Parks Et Recreation Department Staff Reports - July 13, 2016 Page 1 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. continue with the current design. More updates will be coming in the next few months. 4. 77 -Acre Park Phase One Design - A kickoff meeting was held, and a follow-up programming meeting was also held. We are confirming the programming to gain insight into what traffic counts and parking demands might be. This information will be channeled through our consultant to ACHD. Once we have feedback on offsite improvements and parking quantities, we can begin schematic layout that will be brought forward for discussion. 5. Bear Creek Park Shade - A decision was made to use this fiscal year's shade budget to add a shelter between the softball fields at Bear Creek Park. We will install a 20'x20' shelter and concrete pad. Once the engineering for the footings is complete, the project will go to bid. 6. Hillsdale Park - The park plans will be discussed at the meeting. 7. Storey Park Restroom - A Community Development Block Grant application was submitted to renovate the old restrooms in Storey Park to make them ADA compliant. The grant funding has been approved and will be in design soon with a December 2016 bid date. 8. Maintenance Activities in the Parks - Crews are busy keeping up with irrigation repairs, increased summer use, and events. Clean and green! City Arborist's Report: ELROY HUFF 1. Park Forestry Contracts - We have started work on the five-year park tree pruning cycle. We started at Tully Park this year. This work is still in progress. 2. Park Tree Plantings - We have planted approximately 25 trees at Kleiner Park and are now working on other parks. 3. Downtown Tree Box Replacement 2016 - This project is in progress. There are nine (9) affected sites this year. The nine trees have been completed. We will also replace some existing trees downtown. Some irrigation repairs have also been taken of. 4. Tree Trimming Et Spraying - We have started raising several limbs on trees that come down when they get in heavy leaf mode. We have also been spraying trees for borers. They are mostly Ash and Maple trees. Parks It Recreation Department Staff Reports - July 13, 2016 Page 2 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Parks 8t Pathways Project Manager's Report: JAY GIBBONS 1. Five Mile Creek Pathway - Segment H2, Badley to Fairview - Staff continues to pursue easements to allow construction of a multi -use pathway building on the success of the H1 project completed in 2012. CTA Architects has been hired to provide design and survey services for the pathway segment. The consultant has provided three (3) exhibits for review and discussion of the pathway alignment, amenity locations, and connections to streets. Staff is currently reviewing the draft construction documents for the project. Final plans and the floodplain application are being finalized. Easement request letters and exhibits have been sent to the three property owners. 2. Rail With Trail Pathway - A regional RWT Pathway Workgroup has been created and has met twice regarding expanding the City's project to encompass a pathway from the depot in Nampa to the depot in Boise. Members of the workgroup represent each city, the highway district, and COMPASS. The COMPASS Board has approved a workplan to assist the group with research, studies, and project development support. Work is ongoing. The funded 2016 project to secure construction documents for the first half mile from Meridian Road to the point where Nine Mile Drain crosses the rail corridor is underway. The City and ITD have entered into a State -Local Agreement regarding the federal grant money for construction in 2018 and 2019. This allows the City to move forward to secure a contract with a design firm to begin construction documents and associated work. Fee proposals are being sought from two firms. 3. Transportation Improvement Projects - Staff is working with Development Services and Public Works to coordinate roadway and intersection improvements for near-term projects. These projects include Pine Avenue - Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road Widening - Cherry to Ustick. 4. FY16 Five Mile Pathway System Project - The funded project is to secure pathway easements for all proposed segments from Black Cat Road to Eagle Road. Staff has mapped the system and identified the property owners to be contacted. The second aspect of the funded project is to construct widened existing sidewalks in two locations; west side of Linder - Bud Porter to Ustick, and the south side of East James Court to the Jackson Drain Pathway. Concept drawings have been prepared with consultation from ACHD on Linder. The two affected HOAs have been contacted to coordinate a meeting between staff and the HOA Board to discuss sidewalk location, affects to the existing landscape buffer, and talk about necessary easements. The E. James Ct. project is progressing to final construction drawings. Coordination with Idaho Power and Parks Et Recreation Department Staff Reports - July 13, 2016 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CenturyLink to relocate utility conflicts is ongoing. Once easements are secured, the project will be bid and constructed. 5. Lemp Canal/Larkwood Pathway Connection - The project will close the gap between two existing multi -use pathways running parallel to McMillan Road between Locust Grove and Meridian Roads across the frontage of the Larkwood Subdivision. The pathway will impact the subdivision's entry landscape and frontage. Several meetings have been held to discuss the project with property owners and the HOA to identify how to address these impacts and their wishes to improve the entry in conjunction with the pathway project. Staff is preparing a concept site plan for use by the HOA and affected property owners. Recreation Manager's Report: COLIN MOSS 1. Temporary Use Permits - We're through June which is the busiest month of the year for events. All told there were 19 Temporary Use Permits that operated during the month with 32 event days. That's an average of just over an event per day for the month. 2. Park Concessions Contracts - All concessions locations are finally filled and up and running, including Settlers, Kleiner, Tully, and a new snow cone stand at Bear Creek. 3. Field Scheduling - Local sports organizations are utilizing our parks at a tremendous rate, and keeping up with requests, reschedules, invoicing, etc. continues to be a time-consuming task. 4. 77 -Acre Park Potential Partner Meetings - We have sent out information about a potential partnership in the 77 -Acre Park property to all the local sports organizations we know of and have been meeting with the few who've shown an interest in partnering in the development of the park. Proposals are due this month. 5. Contracted Events - The two events we contract out, Kleiner Park Live and the new Youth Farmers Market, kicked off last month. Kleiner Park Live has had three great concerts so far, and we've had two farmers market events at City Hall. We're hoping that both gain momentum as the summer goes on. Kleiner Parks ft Recreation Department Staff Reports - July 13, 2016 Page 4 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Park Live is hosted on Thursday evenings through July 28th. The Youth Farmers Market is held every Saturday morning though September 24tH 6. New Software - Jake has been working to get a demo version of our new software, SportsMan, available for all users in our office. It's now up and running so we'll be able to dive into the nuances of the system and make a final determination if it will work for our needs. Recreation Coordinators' Report: GARRETT WHITE, JAKE GARRO, Et RENEE WHITE 1. Spring Softball League - The league end -of -season tournament is underway and will be completed July 18, 2016. We had 101 teams this year and turned away 12 teams. 2. Fall Softball League - The Fall Softball League will begin immediately after the Spring League on July 18. We have 90 teams in the league this year and have turned way 6 teams so far. Garrett is currently working on the schedule. 3. Red Eye Softball Tournament - The 4th Annual Meridian Men's Red Eye Softball Tournament will be held on Friday, August 5, 2016 and run through the night ending Saturday evening August 6. Team registration is now open. Garrett has turned in the TUP and all other forms needed. Garrett is working on concessions and sponsorships. 4. Homecourt - Garrett has been working with several organizations in regards to scheduling the four basketball courts at the Homecourt. All schedules at the Homecourt will begin October 1, 2016. Garrett has also been working on Homecourt budgets, staffing, and the partnership with the YMCA. In addition, he has also been inputting fees, schedules, and descriptions into ActiveNet with the help of Ali. Garrett has been working on job descriptions for the staff at the Homecourt as well. 5. Summer Camps - Jake continues to monitor summer camps. Camps include Camp Mer -IDA -Moo Summer Day Camp being held at Willow Creek Elementary and Siena Elementary, Outdoor Adventure Camp, and Let's Play Sports Camp. 6. 2016 Fall Activity Guide - Jake is working with contracted instructors for our 2016 Fall Activity Guide. He is currently in the process of scheduling fall activities in the Meridian Community Center and formatting the guide. The Activity Guide will be released on August 12 with classes beginning September 6 and concluding December 16. Parks ft Recreation Department Staff Reports - July 13, 2016 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 7. 2016 Fee Schedule - Jake is compiling new fees and any fees that have been increased to go to City Council on August 9. 8. ActiveNet - Jake is inputting activities and class descriptions into ActiveNet for 2016 fall classes. 9. CableONE Movie Night in Meridian - The popular outdoor movie night kicked off Friday, June 3 in Settlers Park. Event attendance was approximately 3,500 for the opening night, a grand way to hit the ground running. Colin accompanied Renee the'first three nights to ensure she understood and was' comfortable with all elements, including his custom knot used to tie down the movie screen. At the City Council's request, we presented the entire list of movie night sponsors on Tuesday, June 21 to recognize and thank them for their participation. June attendance has stayed strong. 10. Gene Kleiner Day - The 3rd Annual Gene Kleiner Day celebration was held on Saturday, June 11. The Meridian Symphony Orchestra performed in the Julius M. Kleiner Memorial Park bandshell. The audience favorite was the opportunity to be a guest conductor, which drew nearly every youth from the crowd as well as a few adults. Dunkley Music joined the event and presented an instrument petting zoo which was well received. Colin shared information about the history of the park, and Councilman Bird read a proclamation and a few words from Gene Kleiner who was unable to attend. The weather was perfect for an outdoor event and drew a delighted audience of approximately 1,200 people of all ages. 11. Independence Day Festival - We recently presented the 9th Annual Independence Day Festival. The event drew approximately 6,000 guests from 3-10 p.m. in Storey Park. Live music filled the air as kids bounced in inflatable houses and obstacle courses, raced in sacks, and twirled hula hoops. The Meridian Fire Department was able to post a truck for a few hours and instantly drew crowds. This year the personal fireworks were discontinued, due to safety concerns. We had very few guests show up with personal fireworks (excluding a few sparklers). Storey Bark Park was closed at 9 p.m., without incident, to secure the fireworks drop zone. 12. Barn Sour Race - Planning is still underway for the 13th Annual Barn Sour. Returning sponsors include Pulse Running Ft Fitness Shop and Shu's Idaho Running Company. We are currently seeking donations for race winners as well as raffle prizes. Parks it Recreation Department Staff Reports - July 13, 2016 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 13. Community Block Party - With the Independence Day Festival complete, Renee's attention is now turning to the Block Party which will be held on Saturday, September 17 from 10 a.m. to 5 p.m. in Julius Kleiner Park. Parks ft Recreation Department Staff Reports - July 13, 2016 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. CITY OF MERIDIAN RESOLUTION NO. 0 — ) 2 4 - BY- BY THE CITY COUNCIL: BIRD, BORTON, ROUNTREE, ZAREMBA A RESOLUTION ADOPTING THE PARK PROPERTIES NAMING POLICY FOR THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 27, 2007, the City Council of the City of .Meridian received a report from the Parks & Recreation Department regarding revisions to the City of Meridian Parks Properties Naming Policy; and WHEREAS, after receiving said report, the City Council directed that the revised City of Meridian Park Properties Naming Policy be brought forward in Resolution form to establish a Park Properties Naming Policy for the City of Meridian. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1, That the City of Meridian Parks Properties Naming Policy be adopted, a copy of which is attached to this Resolution and incorporated herein by this reference. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this r4day of z. _ _ 2007. IF APPROVED by the Mayor of the City of Meridian, Idaho, this 'day of /"'i 2 , 2007. If CITY CLERK APPROVED: Resolution for City of Meridia&TN es Wng Policy Page I of I �i��tllr)Jt 1I ,►tN�1�,, MERIDIAN PARKS AND RECREATION PROPERTIES NAMING POLICY Adopted March 27, 2007 I. PURPOSE: A sound -naming policy can add meaning, significance, and uniformity to the park and recreation properties of the City of Meridian by developing park names that embody the values and heritage of the local community. It is the intent of the naming policy to establish reasonable criteria in which to suitably honor and acknowledge both individuals and organizations for their contributions to the City of Meridian. H. POLICY: A. It is the policy for designation of names for park and recreation properties to be in accordance with criteria and procedures set forth below: 1. To minimize confusion, proposed park names that are similar to those of existing parks in the system shall be avoided. 2. Conditions and/or stipulations of original property donation, deed or development shall be honored regarding the name of a park. 3. To avoid the appearance that the public park is a private park, the name of the adjacent or surrounding subdivision shall be avoided as the name of the public park. 4. If a park is to be named after a living individual then their permission should be secured prion to the name being selected or the City Council may consider a change if an objection is made by the person after the selection. 5. When a park is proposed to be named after a person who is deceased, then the permission of the closest living relative of an individual, if practical, should be secured prior to the name being selected. The City Council may consider a change if an objection after the selection. 6. Park names should represent community values and be mindful of future generations. III. PARKS OR PORTIONS OF PARKS MAY BE NAMED IN THE FOLLOWING MANNER: A. Park Names: An attempt should be made to name parks utilizing the Department theme for naming parks. The theme is as follows: MERIDIAN PARKS AND RECREATION PROPERTIES NAMING POLICY Page I of 4 Community Parks and Neighborhood Parks should be named for easy recognition; utilizing reference to historic sites, geographical features or descriptive names. The words "Community Park" or' Neighborhood Park" shall be affixed to the end of the park name. B. Temporary naming: 1. The Parks Commission may recommend the temporary naming of portions of facilities. The Commission shall work with the individual organization seeking a temporary name to determine the appropriate criteria for the temporary naming to be consistent with the rest of this policy. The Commission may allow a variance from this policy for a temporary name. 2. This temporary naming policy may apply to any playground, sports field, sports court, amenity, or any other portion of the park facilities that can be suitably and appropriately named to honor an individual or organization. This temporary naming policy may also be applied to undeveloped parcels in the City's parkland inventory to provide a convenient means of identification prior to development. 3. Temporary naming under this policy can be for any designated period of time, but shall not be longer than one (1) year from the date of approval with the exception of undeveloped parcels which shall maintain their temporary names until the selection of a permanent name pursuant to this policy. Subsequent requests to continue the temporary naming may be considered, but such request must be made annually. C. Procedures for a Permanent Name: 1. Preliminary action in naming a park or facility may be initiated by the Mayor, City Council, Meridian Parks and Recreation Commission or any subcommittee thereof, Meridian Parks and Recreation Department staff, property donor, or individual citizens. A formal letter of proposal shall be submitted to the appropriate subcommittee of the Meridian Parks and Recreation Commission which shall consider the proposal(s) and submit a recommendation to the Meridian Parks and Recreation Commission. The Commission shall review the proposed name(s), take public comment, and make a recommendation for the name to the Mayor and Meridian City Council. 2. In all cases, the Meridian City Council shall have the authority to accept or reject the proposed park or facility permanent or temporary name and to waive any requirements of this policy. MERIDIAN PARKS AND RECREATION PROPERTIES NAMING POLICY Page 2 of 4 3. The City Council shall have final authority on the permanent or temporary names and the length of time that such name may be used in connection with the park or any portion thereof. D. Changing of Names: Nothing in this policy shall be construed to prohibit the changing of names of parks or facilities by the City Council. E. Final Decision: All decisions for the permanent naming of a park facility or any portion of park property shall be approved by resolution of the City Council. This shall not apply to the memorial trees that are placed in the parks pursuant to this policy. IV. DEFINITIONS: A. The following guidelines shall be considered when naming a park based upon a donation: 1. Neighborhood Parks: When at least fifty (50) percent of the value of the parkland is donated or when "substantially all" of the development is donated at no cost to the City of Meridian. 2. Community Parks: When at least twenty-five (25) percent of the value of the parkland is donated or when "substantially all' of the development is donated at no cost to the City of Meridian. 3. Facilities: When "substantially all' of the facility development is donated at no cost to the City of Meridian.. 4. Valuing Donations: Valuing donations for the above section shall be determined by City staff with the advice of the Commission. Donations must be without costs or expense to the City of Meridian and are based upon value at the time of donation. Donations that require credit towards impact fees or if impact fees are to be reimbursed to the grantee shall not be considered donations for the purposes of this naming policy. 5. Substantially all: The City staff with the advice of the Commission shall determine whether the value donated is "substantially all' of the development. MERIDIAN PARKS AND RECREATION PROPERTIES NAMING POLICY Page 3 of 4 6. Development: Development must be in accordance with the approved site master plan or statement of character and/or criteria approved by the Meridian City Council. 7. Donations: For the purpose of this policy, donations may include monetary as well as in-kind donations and may be a one-time or cumulative donation or a bequest. All donations are subject to final approval and acceptance by the City Council. MERIDIAN PARKS AND RECREATION PROPERTIES NAMING POLICY Page 4 of 4 E IDIAN PARKS Et RECREATION COMMISSION PARKS COMMITTEE MISSION: The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS 8t OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. (MPR Master Plan adopted by City Council in December 2015) 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Julius M. Kleiner Memorial Parks. 3. Assist in the design and development of the future South Meridian 77 -Acre Park and three new neighborhood parks: Hillsdale, Reta Huskey, and Bainbridge. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. MINUTES • Wednesday, July 13, 2016 The Parks Committee met on Wednesday, July 13, 2016 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X Sharon Borton, Commissioner Et Chairwoman MPR Commission Parks Committee Meeting - August 10, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Phillip Liddell, Commissioner X Craig Robinson, Commissioner X Mike Barton, MPR Dept. X Rachel Myers, MPR Dept. (attended a portion) 1. Update on RFQ Proposals and Begin to Consider Which of the Three Parks (Champion, Heroes, Renaissance) to Consider First for Professional Artwork The Committee discussed narrowing down a park to focus on the process of installing artwork. They decided Heroes Park would be the first park. As next steps, the group will need to figure out a process to help them identify the type of art based on the funding and the theme. Action Items: • None at this time. Committee Recommendations to Commission: 0 None at this time. 2. Briefly Review the Changes Implemented in Committee Goals 8t Objectives for Correctness Committee members reviewed their Committee Goals and identified the ones that have been completed. They also made one very minor edit to Goal #3 and changed "Bellano Creek" to the recently renamed "Reta Huskey Park." Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 10, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Memorial Program Update MPR Commission Parks Committee Meeting - August 10, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Fk RECREATION COMMISSION PATHWAYS COMMITTEE MISSION: The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS 8t OBJECTIVES • Fiscal Year 2015-2016: 1. Plan for the April 13, 2016 Spring Pathways Tour. 2. Plan for the November 9, 2016 Pathways Priority Workshop. 3. Prioritize pathway projects. 4. Help identify any gaps or missing pathway sections, etc. in the community to get these segments developed and/or upgraded. MINUTES * Wednesday, July 13, 2016 The Pathways Committee met on Wednesday, July 13, 2016 in Conference Room A at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X John Nesmith, Commissioner Et Chairman X Matt Stoll, Commissioner X Spencer Meinburg, Commissioner MPR Commission Pathways Committee Meeting - August 10, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Jay Gibbons, MPR Dept. X Rachel Myers, MPR Dept. (attended a portion) X Joe Layton, citizen (guest) 1. Staff Update on Current Pathway Projects Jay provided an update which is a slightly more current version than what his written staff report indicated. Jay is currently working on easements and coordinating with various HOAs, property owners, etc. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. Update on Future Priority Projects Fieldwork John and Jay went on a journey to look at a few pathway segments, including a section from Cherry Lane to behind the high school (per President Steele's suggestion), and looked at the feasibility for development. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 3. Future Pathway Mapping Update Policy Discussion Spawning from Jay's and John's fieldwork noted above, the Committee discussed how to update the Pathway Map in an official manner with missing pathway segments they may identify. For the August meeting, Jay will provide a protocol on how the Committee will handle taking their recommendations to the MPR Commission. Action Items: • Jay to develop protocol for discussion at August meeting. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 10, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Staff Update on Current Pathway Projects - Jay Gibbons 2. Future Pathway Mapping Update Policy - Jay Gibbons 3. 2016 Pathways Workshop Planning - Jay Gibbons MPR Commission Pathways Committee Meeting - August 10, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Ft RECREATION COMMISSION MARKETING COMMITTEE MISSION: The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS 8t OBJECTIVES • Fiscal Year 2015-2016 1. Update and complete the Parks Et Pathways Z -Cards for printing and distribution. 2. Finalize and distribute a Meridian "Year at a Glance/Top Meridian Events" calendar. 3. Create a calendar for the MPR Commissioners to sign up and commit to upcoming events—at least one to two people at each event. 4. Reach out/solicit to community organizations the Meridian Parks Et Recreation presentation—once created—to emphasize the economic benefits. 5. Identify marketing/ promotional items for the MPR Department to have at events for distribution. MINUTES • Wednesday, July 13, 2016 The Marketing Committee met on Wednesday, July 13, 2016 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:40 p.m. Attending: X Jo Greer, Chairwoman Et Commissioner MPR Commission Marketing Committee Meeting - August 10, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Creg Steele, Commissioner X Hannah Sturtevant, Commissioner 0 Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Rachel Myers, MPR Dept. (attended a portion) 1. Update on Parks Et Pathways Z -Card Map Rachel provided an update about the design of the Z -card. She stated staff members are reviewing the draft created by the IT Department. MPR staff members have worked with Kaycee Emery (Communications Manager) on branding. The Committee anticipates receiving a draft for review at the August Committee meeting. Creg is looking into a potential printing sponsor by August 2016. Action Items: • Rachel to have draft ready for review at August meeting. • Creg to look into potential printing sponsor by August. Committee Recommendations to Commission: • None at this time. 2. Update on Commissioner Presence in the Community At the May meeting, the Committee had asked for a sign-up sheet from Shelly Houston for the Commissioners to attend different events. She has been out but will be reminded to complete this action item. The next big event is the Community Block Party scheduled for Saturday, September 17, 2016. Action Items: • Shelly to create a sign-up sheet. Committee Recommendations to Commission: • None at this time. 3. Update on Marketing Items It has been determined the MPR Department will purchase drawstring bags to hand out. These bags will be purchased by August. Shelly is in charge of ordering. Action Items: • Shelly to order drawstring bags and report on status at August meeting. Committee Recommendations to Commission: • None at this time. 4. Update on MPR Presentation and Solicitation to Community Organizations - Spear- headed by Committee Colin will contact Ken Corder to see if he has a list of community organizations for outreach by the Committee. Action Items: • Colin to contact Ken Corder with the Mayor's office. Committee Recommendations to Commission: • None at this time. 5. Update on Chamber of Commerce Presentation MPR Commission Marketing Committee Meeting - August 10, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Anne Little Roberts has been looking into a grant to create a community presentation which would be similar to the Twin Falls Chamber of Commerce. Committee members will, also ask Kaycee Emery if there is an intern or if she had a contact to get a student who may be interested in doing a final project/thesis and potentially putting together a video, if the grant is not approved. Action Items: • Committee to contact Kaycee Emery. Committee Recommendations to Commission: • None at this time. 6. Parks Et Recreation Month Because July has been recognized as "Parks Et Recreation Month," the Committee discussed ways and will work to make this more visible next year through the MPR Department. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, August 10, 2016 5:30 p.m. * Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Update on Parks Et Pathways Z -Card Map 2. Update on Commissioner Presence in the Community 3. Update on Parks Et Recreation Marketing Items 4. Update on MPR Presentation and Soliciting to Community Organizations - Spear -headed by Committee 5. Update on Chamber of Commerce Presentation 6. Parks Et Recreation Month Activities Planning for 2017 MPR Commission Marketing Committee Meeting - August 10, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS a RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, July 13, 2016 • 5:30 p.m. The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Creg Steele called the meeting to order at approximately 5:34 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Creg Steele, President X Sharon Borton, Vice President X Jo Greer X Phillip Liddell X Spencer Meinburg X John Nesmith X Craig Robinson (arrived at 5:35 p.m.) X Matt Stoll X Hannah Sturtevant Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Parks Et Recreation Director Steve Siddoway, Parks Superintendent Mike Barton, Parks Et Pathways Project Manager Jay Gibbons, and Recreation Manager Colin Moss; Deputy City Attorney Ted Baird; Ada County Parks Et Waterways Director Scott Koberg; and citizen Joe Layton 2. Adoption of the Agenda Commission President Creg Steele entertained a motion to adopt the agenda as presented. Commissioner Matt Stoll moved to adopt the agenda as presented. Commission Vice President Sharon Borton seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the May 11, 2016 Regular Meeting Commission President Creg Steele entertained a motion to approve the minutes as presented. Commissioner Matt Stoll moved to approve the minutes as presented. Commission Vice President Sharon Barton seconded the motion. All were in favor of the motion. Parks £t Recreation Commission Meeting Minutes - July 13, 2016 Page 1 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 4. Announcements a. Director of the Year Award - Creg Steele Commission President Creg Steele announced and congratulated MPR Director Steve Siddoway for being named this year's City of Meridian Director of the Year. b. Jason Bourne YMCA Events - Steve Siddoway MPR Director Steve Siddoway announced on July 20, 2016 at The Village Cinema in Meridian, actor Matt Damon is coming to town for the first nationwide premiere of the new Jason Bourne movie. There is an event from 5-6 p.m. in The Village plaza. The Mayor will be present to help welcome Mr. Damon to town. The movie will start at 6 p.m. A crowd of 3,000-4,000 is anticipated. The whole event is to raise money for the South Meridian YMCA project, which now has a name—"The Hill"—partly after the idea of the donors—Marty Hilt—but also with the idea of growing and rising in health, wellness, fitness, and learning with the library and schools. There will be a big branding effort coming for the new facility. c. Disc Golf Fall Classic - Creg Steele Commission President Creg Steele encouraged everyone to attend the Disc Golf Fall Classic scheduled for October 22, 2016. Commission participants broke out into their respective committees at approximately 5:37 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:35 p.m. 6. Committee Reports a. Parks Committee - Sharon Borton Committee Chairwoman Sharon Borton reported the Parks Committee met that evening. Those in attendance were: Chairwoman Sharon Borton, Mike Barton, Phil Liddell, Craig Robinson, and Rachel Myers (attended a portion). • Update on RFO Proposals and Begin to Consider Which of the Three Parks (Champion, Heroes, Renaissance) to Consider First for Professional Artwork - The Committee discussed narrowing down a park to focus on the process of installing artwork. They decided Heroes Park would be the first park. As next steps, the group will need to figure out a process to help them identify the type of art based on the funding and the theme. • Briefly Review the Chanes Implemented in Committee Goals Ft Objectives for Correctness - Committee members reviewed their Committee Goals and identified the ones that have been completed. They also made one very minor edit to Goal #3 and changed "Bellano Creek" to the recently renamed "Reta Huskey Park." b. Pathways Committee - John Nesmith Parks Ft Recreation Commission Meeting Minutes - July 13, 2016 Page 2 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Committee Chairman John Nesmith reported the Pathways Committee met that evening. Those in attendance were: Chairman John Nesmith, Matt Stoll, Spencer Meinburg, Jay Gibbons, Rachel Myers (attended a portion), and Joe Layton (citizen guest). • Staff Update on Current Pathway Projects - Jay provided an update which is a slightly more current version than what his written staff report indicated. Jay is currently working on easements and coordinating with various HOAs, property owners, etc. • Update on Future Pathway Priority Projects Fieldwork - John and Jay went on a journey to look at a few pathway segments, including a section from Cherry Lane to behind the high school (per President Steele's suggestion), and looked at the feasibility for development. • Future Pathway Mapping Update Policy Discussion - Spawning from Jay's and John's fieldwork noted above, the Committee discussed how to update the Pathway Map in an official manner with missing pathway segments they may identify. For the August meeting, Jay will provide a protocol on how the Committee will handle taking their recommendations to the MPR Commission. c. Marketing Committee - Jo Greer Committee Chairwoman Jo Greer reported the Marketing Committee met that evening. Those in attendance were: Chairwoman Jo Greer, Creg Steele, Hannah Sturtevant, Colin Moss, and Rachel Myers (attended a portion). • Update on Park Et Pathway Z -Card Map - Rachel provided an update about the design of the Z -card. She stated staff members are reviewing the draft created by the IT Department. MPR staff members have worked with Kaycee Emery (Communications Manager) on branding. The Committee anticipates receiving a draft for review at the August Committee meeting. Creg is looking into a potential printing sponsor by August 2016. • Update on Commissioner Presence in the Community - At the May meeting, the Committee had asked for a sign-up sheet from Shelly Houston for the Commissioners to attend different events. She has been out but wilt be reminded to complete this action item. The next big event is the Community Block Party scheduled for Saturday, September 17, 2016. • Update on Marketing Items - It has been determined the MPR Department will purchase drawstring bags to hand out. These bags will be purchased by August. Shelly is in charge of ordering. • Update on MPR Presentation and Solicitation to Community Organizations - Spear -headed by Committee - Colin will contact Ken Corder to see if he has a list of community organizations for outreach by the Committee. • Update on Chamber of Commerce Presentation - Anne Little Roberts has been looking into a grant to create a community presentation which would be similar to the Twin Falls Chamber of Commerce. Committee members will also ask Kaycee Emery if there is an intern or if she had a contact to get a student who may be interested in doing a final project/thesis and potentially putting together a video, if the grant is not approved. • Parks Et Recreation Month - Because July has been recognized as "Parks Et Recreation Month," the Committee discussed ways and will work to make this more visible next year through the MPR Department. Parks ft Recreation Commission Meeting Minutes - July 13, 2016 Page 3 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 7. New Business a. Ada County Parks Ft Waterways Presentation - Scott Koberg MPR Director Steve Siddoway introduced Director Scott Koberg from Ada County Parks 8t Waterways. Steve attended a meeting a month or two ago at Ada County at the Barber Park facility about their Ada County 2025 Plan. Therefore, he thought it would be a timely opportunity for the MPR Commission to get an update from Scott about what facilities they manage and some of their upcoming projects with an opportunity to ask questions. Scott Koberg shared some information in the form of a PowerPoint presentation concerning the properties they manage and how his department interacts within Ada County. He also touched on a couple of future greenbelt pathway projects that were approved for funding. Copies of his slide handouts are attached to these meeting minutes. In addition, Scott disseminated some quarterly newsletter publications to the Commissioners. R Commission Feedback: • Commission President Creg Steele - He thanked Scott for joining them, in keeping the Commission informed, and stated his appreciation regarding other efforts going on around the Treasure Valley. • Commission Vice President Sharon Borton - She also thanked Scott for his attendance and presentation. b. Hillsdale Park Design - Mike Barton MPR Parks Superintendent Mike Barton gave a PowerPoint presentation about the Hillsdale Park schematic design. This is the park that is planned for behind the new South Meridian YMCA facility and Hillsdale Elementary School located on the east side of Eagle Road south of Amity. The YMCA is targeting a groundbreaking this fall. Although Mike has not yet seen a preliminary plat presented to City Council, MPR staff members have restarted the design process and have gotten to the point where they can discuss specific layout and park amenities. Copies of Mike's slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Commissioner Phil Liddell - Will the new street (approximately '/a mile) going in on the north side of the park have parking on both sides? Mike is uncertain at this time. He believes parking will be included on the park side but is not sure if it there will be parking on the commercial development side of the street. Who is the designer of the park? Jensen -Belts Associates. Commissioner Matt Stoll - Is it potentially redundant having the fitness stations along the pathway, side by side of the YMCA? No. The YMCA requires a membership for facility usage while the park is open to the public. MPR Director Steve Siddoway interjected and stated he does not see them as redundant but as similar. Even for the YMCA members to be able to go to an outside pathway and have a different type of exercise experience seems like a different opportunity to him. When will the park be open to the public? If everything goes according to plan, the kids will have grass to play on in the fall of 2017 for the school year. If Parks & Recreation Commission Meeting Minutes - July 13, 2016 Page 4 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. budget allows, they may sod a portion and possibly erect some temporary fencing. Commission President Creg Steele - What portion is the City paying for versus others? The land is being donated. The school and the YMCA are paying for utilities to the site—water, sewer, electrical, and power. They are also paying for access to the site, public streets, and the parking lot. The City of Meridian is paying for the greenup of the park, the pathway, and the amenities— playground, picnic shelter, water wickets, and restroom building. Commissioner Hannah Sturtevant - Typically with elementary schools, they have the'/4 mile of pathway for them to do pacers at recess. How long would the looped pathway be? Mike believes it is roughly %2 mile. They will do some recalculating of the distance. To get a better perspective, how big are typical elementary school playground spaces usually? There will be two different playgrounds: One will be supplied by the school to accommodate kindergarteners and will be on the asphalt area of the school; the other playground set will be for users 5-12 years old which needs to accommodate 25-30 kids at a time. There will be more conversations with the school district to not only confirm the relationship to the school and access but also confirm the size. Would the 10 -acre open grassy area be too much for the adults to supervise next to the busy street? Vice President Sharon Borton stated good practice would say the school/adults would be outside supervising. They would set a sightline and teach their students where the boundary would end. Commissioner Spencer Meinburg - South of the park, is that all neighborhood development? Yes. Are there any new developments in the same area with neighborhoods that have to build aquatic features? The Hill Century Farm Subdivision has a proposed private pool. Are there still aquatic features being planned for the new YMCA? Yes, but not at this time. This will be phase 2 or 3. Is there a construction manager for the park project? The City has hired Russell Corp, the same company building the school and the YMCA. He expressed he liked the proposed site rendering. c. Memorial Program Update - Mike Barton MPR Parks Superintendent Mike Barton gave a PowerPoint presentation about the existing Memorial Program at Tully Park and Generations Plaza, including trees and plaques, and the new proposed program, including trees, plaques, benches and a replacement agreement. The MPR Department's pricing structure was put in place 15+ years ago, which has become outdated. Some of the thought process behind the proposed changes stemmed from research into other cities' programs, which is consistent and was patterned after the City of Coeur d'Alene. Copies of his slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Commission President Creg Steele - What is the cost of what is being done currently on both the plaques and the other items? From what he understands, Parks 8 Recreation Commission Meeting Minutes - July 13, 2016 Page 5 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. there are many open spots available on the wall at Generations Plaza. He is not sure if the proposed $200 for the brass plaque would sell since at $100 all of the plaques have not been sold. Under the current pricing structure, $290 covers a tree and a granite plaque with a concrete base. People would rather pay this amount than $100 for a brass plaque at Generations Plaza to get "more bang for their buck. " MPR Director Steve Siddoway interjected they have not been marketing Generations Plaza much if at all. Tully Park is the site for the Memorial Tree program. The $290 was set 15+ years ago to cover the cost of the plaque; it doesn't cover the cost of the tree ($300), planting, staff time to get the memorial, or any tree replacement costs. The proposed prices are more in line with the actual costs to manage the program. Are there any agreements in place with the people that have them currently with the sunset clause, or eventually, would the plaques be taken away? Steve responded this is unspecified. Council will need to approve a sunset clause. The City is a Tree City USA with the goal of planting as many trees as possible which is in the Department's budget. Therefore, why the increase in the cost of a tree? He does not see the benefit of only purchasing the tree unless there is an identifying plaque associated with the tree. Commissioner Jo Greer - She does not agree with the percentage increase in taking something no longer attainable to the average persons who have lost someone and who has spent a lot of money on funerals and making the price more for the elite. Commissioner Spencer Meinburg - Who is eligible for this program—anybody that has lived anywhere or do they have to be a Meridian resident? Anyone. Commissioner Meinburg recommended those who are eligible for the program should be a consideration. Another option for consideration is having a memorial wall or memorial walk at each park, and anybody that would sponsor a tree or give money for the tree— their name would not be linked to that tree specifically—but there would be a list of plaques of people. (Commissioner Nesmith liked his idea.) Commission Vice President Sharon Borton - Is there is a specific caliper measurement/ requirement for the tree? Yes, a 2 Y2 inch caliper. Commissioner Matt Stoll - Are people asking for memorial trees with plaques? Is the MPR Department having to turn them down? If so, how many? Mike's guess would be that roughly 10-20 have been turned away in the last year. In general, he expressed the proposed fee increases could potentially be received by the public as price gouging. He would like to have better facts on what sort of demand and inquiries the MPR Department is receiving to make an informed decision. Based on all of the Commission feedback, Mike and MPR staff will do more work on the program, specifically detailed costs and supporting information, and return to the Commission at a future meeting date with an update. d. Review Park Naming Policy - Creg Steele The MPR Commission took a moment to collectively review the Meridian Parks and Recreation Properties Naming Policy (Resolution No. 07-552), which was adopted on April 3, 2007. This document is attached to these meeting minutes. MPR Parks £t Recreation Commission Meeting Minutes - July 13, 2016 Page 6 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Director Steve Siddoway and Deputy City Attorney Ted Baird highlighted some of the main points of the policy as follows: 1) The proposed park name cannot be anything similar to an existing park. 2) If the land were donated with certain stipulations that are in the original property donation, deed, or development, the deed will be honored. 3) Do not name a park after a subdivision. 4) If someone wants to name a park after a living individual, their permission is required. 5) If someone wants to name a park after a deceased individual, permission is needed from one of the closest relatives. 6) The name should represent community values in general. 7) Regarding Neighborhood Parks, if at least 50% of the value of the parkland (not necessarily the entire cost of development of the park) is donated, then the developer could potentially get some naming rights (guideline). 8) For Community Parks, if at least 25% of the value of the parkland is donated, then the developer could potentially get some naming rights (guideline). 9) Facilities (a structure of some type) are named when they are donated at no cost to the City of Meridian; i.e., a picnic shelter, etc. 10)A naming request can come from the Mayor, Council, and/or the MPR Commission, as appropriate when the right circumstances exist for this to happen. 11) The City Council can waive any requirement of the policy. MPR Commission Feedback: • Commissioner John Nesmith - It might make sense with regard to naming a park after someone who is deceased for the developer or requestor to also add some information about the person in a written statement concerning their contributions and values they brought to the community (if any) along with their biographical information as part of the naming policy. Then when the park is developed, he suggested adding a small plaque onsite highlighting some of this information for park patrons who may not be familiar with the memorialized individual. • Commissioner Jo Greer - She concurred with Commissioner Nesmith. In order to understand who the person was, more factual information would be helpful, if there is any. She suggested having some biographical information at the actual site in the form of a plaque. • Commissioner Matt Stoll - In future cases when naming a park in memoriam of someone, he would like for the MPR Commission to always have a copy of the Park Naming Policy on hand (or attach it to the request) at the time of the discussion so that the Commissioners can review it and read the guidelines to see what they can work with and know what the requirements are or aren't. (President Steele concurred.) He concurred with Commissioners Nesmith and Greer. Having the biographical information regarding the person does make sense so that for future generations of park patrons who walk through the park can read a plaque and have a general understanding of who the person is. Parks It Recreation Commission Meeting Minutes - July 13, 2016 Page 7 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. He stated it is reasonable to modify the policy to add the additional requirement that the MPR Commission has some biographical information that is provided in a plaque at the park so that the information is not lost in the future. (Commissioner Nesmith concurred and recommended putting an addendum at the end of I I.A.5. of the naming policy.) Commissioner Spencer Meinburg - He expressed the policy is good as written. Deputy City Attorney Ted Baird - He stated what the Commissioners have described is almost something for the Parks Committee to discuss as a park amenity and to do it retroactively for the ones where it is required. He also suggested that staff work with the Legal Department to make the request more of a robust staff report instead of stating "the request complies with the policy" to show the elements that it complies with and why for the MPR Commission to check off. He gave an example of a land use requirement. (President Steele agreed and added it would also help City Council having that much more information.) e. June 8, 2016 Team -Building Activity Debrief - Creg Steele Commission President Creg Steele stated participants had a great time in getting to know one another more at the June 8, 2016 Team -Building Barbecue at Settlers Park. Commissioners were taught how to play Pickleball. He encouraged the Commissioners to attend the event next year. MPR Commission Feedback: • Commissioner Matt Stoll - He thought the food was good and appreciated staff putting on the event. Overall, he expressed it was a great event. • MPR Director Steve Siddoway - He liked that there was a built-in activity. For next year, he threw out the idea of playing disc golf at the course in Kleiner Park. • Commissioner Spencer Meinburg - He explained as a new Commissioner, he thought it was highly beneficial. He got to know quite a few of the other Commissioners on a more personal level than he would from just attending the monthly meetings. He expressed his appreciation. • Commissioner Jo Greer - She liked the idea of playing disc golf next year. • Commission Vice President Sharon Borton - She concurred with Commissioner Greer. She made a recommendation to have a mini lesson on how to throw the discs with some added practice time. There was general consensus to continue the tradition of holding an event next year and to include disc golf as an activity. 8. Old Business -NONE 9. Workshop -NONE 10. Staff Reports MPR Director Steve Siddoway reported on the following: • Home Court - The Purchase Et Sale Agreement for the Home Court is in effect. MPR staff is expecting to take over ownership of the property, close on it towards the end of September 2016, and take over operations starting October 1, 2016. Parks tt Recreation Commission Meeting Minutes - July 13, 2016 Page 8 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. They are actively gearing up for operations and are working with Human Resources on staffing requisitions, etc. The task staff has been most involved in recently is working out the operational agreement between the City/Department and the YMCA, particularly in the interim while they are still at the Home Court and the City is the owner. South Meridian YMCA - At the Hillsdale site at the South Meridian YMCA, the Memorandum of Understanding has been signed, which is the high-level partnership agreement that expresses the intent for all of the partners to work together. The project now has the name as "The Hill." Fiscal Year 2017 Budget - There has been a Commission presentation in prior months about the enhancements, etc. The main, first couple of days of workshops were held in June with the Mayor, City Council, and staff. On July 20, 2016, workshop #3 will be held and in the Meridian Council Chambers. The budgets are moving forward as were presented to the Commissioners previously. MPR staff will provide an update about the hearings and final outcome next month. Parks >:t Recreation Month - July has been officially designated by the Mayor and Council as "Parks and Recreation Month." Rachel Myers sent out a news article about this from The Valley Times. There is a national Selfie Contest through NRPA (National Recreation Ft Park Association), which the City is promoting via social media (Facebook, etc.). Prizes include Amazon gift cards and others. MPR Parks Superintendent Mike Barton reported on the following: • Storey Park Restroom Project - MPR staff submitted a grant application to the CDBG (Community Development Block Grant) program. After months of determining whether or not Storey Park would actually qualify because it is just outside the low -to -moderate -income area of the City, it was determined that the park is eligible. The MPR Department was given the "green light" to go ahead with the project. The old, original restrooms where the shop is located will be gutted and made ADA compliant. There is a budget of $80,000 to complete the work, including consulting fees. Mike anticipates the project will go to bid in November/ December 2016 and slated for a January 2017 project. • South Meridian 77 -Acre Future Park - MPR staff recently underwent a programming exercise, which is more or less consistent with the concept plan that was developed during the master planning effort. Staff members want to determine levels of parking and traffic counts. The traffic consultant will write a scoping memo to ACHD and inform MPR staff what kind of a traffic study is needed. As soon as there is something to share, MPR staff will get in front of the Commission early to provide an update. MPR Recreation Manager Colin Moss reported on the following: • Temporary Use Permits - Last month in June was the Department's busiest month during the year for events. There were 19 different events that operated for 32 total days which equates to just over an event per day for June. There is constant coordination to make all these events happen. 11.Adjourn Parks Ft Recreation Commission Meeting Minutes - July 13, 2016 Page 9 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission President Creg Steele entertained a motion to adjourn the meeting. Commissioner Matt Stoll moved to adjourn the meeting. Commission Vice President Sharon Borton seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 8:55 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: CREG AELE, PRESIDENT S`FiARON BORTON, VICE PRESIDENT / rem / / c> DATE Attachments: 1) PowerPoint Presentation: Ada County Parks it Waterways (9 pages) 2) PowerPoint Presentation: Hillsdale Park Schematic Design (4 pages) 3) PowerPoint Presentation: Memorial Program (2 pages) 4) Resolution No. 07-552: Meridian Parks and Recreation Properties Naming Policy (5 pages) Parks rt Recreation Commission Meeting Minutes - July 13, 2016 Page 10 of 10 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.