2016 05-25Solid Waste Advisory Commission Meeting – May 25, 2016. Page 1 of 1
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please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting.
A CITY OF MERIDIAN
SOLID WASTE ADVISORY COMMISSION
REGULAR MEETING
AGENDA
Wednesday, May 25, 2016
4:00 P.M. – 5:00 P.M.
Meridian City Hall, Council Chambers
33 East Broadway Avenue
Meridian, Idaho
208-888-4433
1. Call to Order
2. Roll-call Attendance:
A. Voting Members
__ Cheryl Caldwell __ Nancy Mann
__ Robert Corrie __ Andrea Pogue
__ Steve Cory __ J. Scott Walters
__ Karie Glenn __ Jacob Chambers, youth member
__ Mike Pepin
B. Ex Officio Members
__Genesis Milam __ Rachele Klein (Republic Services)
3. Approval of the Agenda:
4. Approval of Minutes: April 27, 2016 Meeting
5. Presentation:
6. Old Business
A. “Hand in Hand We Recycle!” Mobile Collection Pilot Program-
(1) Update (SC/SW)
(2) Advertising-Discussion (KG/RS)
(3) Volunteer Sign-up Schedule (SW)
B. SWAC Booth at PW Expo-
(1) Update (SW/JC)
(2) Volunteer Sign-up Schedule (SW)
7. New Business
A. Ada County SWAC-Update (SC)
B. Old Town Clean up-Update (RS)
C. Spring Collection-Update (RS)
8. Next Meeting: June 22, 2016
9. Adjournment
A CITY OF MERIDIAN
SOLID WASTE ADVISORY COMMISSION
REGULAR MEETING
MINUTES
1. Call to Order
Called to order at 4:00 p.m.
2. Roll -call Attendance:
A. Voting Members
X_ Cheryl Caldwell
Robert Corrie
X_ Steve Cory
Karie Glenn
X_ Mike Pepin
B. Ex Officio Members
Wednesday, May 25, 2016
4:00 P.M. — 5:00 P.M.
0_ Nancy Mann
X_ Andrea Pogue
J. Scott Walters
X_ Jacob Chambers, youth member
X_ Genesis Milam _X_ Rachele Klein (Republic Services)
3. Approval of the Agenda:
Motion by Cheryl and second by Scott to approve Agenda as published — all ayes — motion
carried
4. Approval of Minutes:
Motion by Andrea and second by Jacob — all ayes motion carried
5. Presentation (None)
6. Old Business
A. Hand in Hand We Recycle — Mobile Collection Pilot Program
B. SWAC Booth at PW Expo - Update
Items Combined and Discussed Together)
Scott and Steve confirmed that Council presentation went well. There were very few questions.
Good Job to Jacob and Scott for putting things together. Karie, Andrea and Rachelle met with
Solid Waste Advisory Commission Meeting — May 25, 2016. Page 1 of 1
Kaycee Emery to discuss the outreach. Press release, face book, CityNews, etc. will be utilized to
promote the intent and the current location of the "traveling" collection container. Republic
will be putting the container in the Dairy Days Parade.
A signup sheet for the "painting/kickoff" event for the Public Works Expo. June 9th is being
passed around during this meeting. Please make sure to get on the list for coverage.
Nametags will be made available during the event. The container will be placed on large tarps,
heavy monitoring will be required.
Request from Renee White with Parks to be allowed to paint the container during their July 4th
Home Town Festival event. SWAC will consider the need or desire for additional painting events
once the results have been reviewed from the June 9th event. The container is scheduled to be
at Storey Park for collections.
Handouts —how the fund works, Recycling rules, 300 reusable grocery bags donated by
Albertsons
Games — answer questions and for every correct answer you get a chance to win a prize
Activity — place your handprint on the container to promote recycling. Hand in Hand We
Recycle!
Thank you to Mr. & Mrs. Dean for participating in this program. Any signage for the expo event
should be sent to Andrea for use and placement.
7. New Business
A. Ada County SWAC-Update
Lots of space for up to 2080. There is money for next expansion, so as of now there are no
anticipated rate increases for 2 or 3 years. Boise Compost project update expected at the next
meeting.
B. Old Town Clean Up -Update
Last 2 years have really been insignificant. To the point of being considered a waste of
resources/not seeing the volumes for the time, money, effort involved. Republic Services
suggests downsizing the event/volunteers. Suggesting that Republic Services works directly with
Code Enforcement on specific needs. In house staffers to meet with Code Enforcement and
follow-up with SWAC
C. Spring Collection — Update
Went well. Two trucks used this year. Customer Service Reps did get complaints on the timing
of information in the newsletter again this year.
8. Next Meeting
Solid Waste Advisory Commission Meeting — May 25, 2016. Page 1 of 1
Follow-up for Hand in Hand
Follow-up for Old Town Clean up Staff Decision
9. Meeting Adjournment 4:55 pm
AUDIO RECORDING OF THESE PROCEEDINGS ON FILE)
APPROVED:
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STEVE CORY, CHAIR DATE
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Solid Waste Advisory Commission Meeting — May 25, 2016. Page 1 of 1
To, The Mayor and City Council
From; Steve Cory, SWAC Chair
Ito; SWAC Report on 2 Proposed Activities: (1) "Hand in. Hand We Recycle!" Mobile
Collection Pilot Program; and (2) SWAC Annual Activity
Date: May 10, 2016
The City's Cot unity Recycling Fund Prograrn (CR P) is an Intogtal part of Meridian's Ittaidentiai
Recycling Program, Since 2011 the following projects have received all or partial funding from t1w
CP,FP;
A. Old Towne Clean Up- $2,356.25 was spent for rental fees for HHW collection, flyers, and T-
shirts;
B. Western Ada Recreation District Pool -$5,000,00 was spent to purchase benches and trash can
enclosures made frons recycled materials;
C. Meridian Split Corridor Art Project - $20,000.00 was spent to partially fund the purchase of
the, environmantally-ffiendly Split Corridor Am Project by CJ Rench entitled "Under the Sun
and Dreatning";
D, "Meridian Recycles!" reusable bags® $6,959,80 was spent to purchase 5,000 bags for
promotional purposes, At one event SWAC, Republic, Services, and MYAC combined to
distribute 3,400 reusable bags to the con-ununity at four local grocery store locations, -lure
was also opportunity for new sign-ups to the residential curbside recycling program. The
remainder of the bags was allocated to the Environmental. Division and Community Liaison
Representative for promotional opportunities,
E Settlers Park Recycling Container Pilot Program- $13,501.20 was spent to install twenty
permanent recycling containers at Sealers Park, This project has been overwhelmingly
successful especially because Republic Services generously agreed to return a percentage of
revenue received to the CRYP similar to the residential curbside recycling program.
F. Meridian Youth Baseball, Purchase and Installation of Aluminum Bleachers at Settlers Park
Baseball Complex- $8,902,50 was spent and MYB organization fulfilled their cash notch of
$3,902,50 to complete the project.
Page 1 of 4
G. City of Meridian Parks and Recreation Department, Project #1: Recycling Containers
Installation at Heroes and Julius Kleiner City Parks- $14,773.00 was spent to install additional
permanent recycling containers like at Settlers Park,
1-1, City of Meridian Parks and Recreation Department, Project #29; 80' Street Playground
Equipatent423,801.08 was spent to purchase playground equipment manuWured from 50%
posiconsurner plastics, The, Parks and R=readons fultillod. Its cash match of $8,260,00 to
completo this project,
L City of Meridian Environmental Division, Graphics Animation "It Starts at Home -Solid
Waste & Recycling Services in Meridian''- $5,000 went towards this project. This national
award winning video is used at schools and other community education functions.
J. Storey Park Dog Park: $ 1,000 was spent for a bench made from recycled material for the
City's new dog park.
Clearly, the community has benefitted from the efforts of residential recyrlers and Republic Services
return of 80% of net revenue derived therefrom to the CRFP. However, due to a sustained global
decline in the value of recycling conunodities, no money has been returned to CRFP since Late 2012,
Tho current C balance is $2,255,84, Part of the problem is that commingled recycling ha
contributed to the negative value. Global markets are no longer interested in buying baled
commingled material due to confamination so the local MRF Jim had to charge a higher processing
fee to "unmingle" the delivered commingled material into separated baled commodity streams for
market. In other words, separated commodities have higher value than commingled material,
Prow= Ovelvim,
Thinking outside the box, in an effort to continue to promote the benefits of recycling generally and
specifically to breathe vitality back into the CRFP despite the poor market conditions, SWAC
wondered. if it would be possible to collect separated commodities at highly attended events in the
City and t1m-L figure out a way to bale and ship them to market fbr less than the going rant of
procosoing7 If it were possible, SWAC hypothooized that there might be an opportunity to realize
some return of revenue to the CT P, SWAC's secondary goal would be to two the mobile piogram to
educate and promote the beriefits of clean recycling generally in the community,
Recognizing that collaboration would be key to the gucce-aa of such a pilot program, SWAC
brahutormod with Republic Services and Wastern Recycling (local MR -F owy") to see what could be
done, Asa result of thoge. diocusolow, SWAG ba developed its pilot mobile collection program,
I'lUnd in Hand We, Recyclol" wl�ah. SWAC is pleased to present to the Mayor and Council for
consideration,
Dow1g;
The program will consist of the use of one highly recog&7Aala "hand painted" Republic Servic-ag, 30
cubic, ya-rd aontaWr which will be moved around to a variety of highly amiuled overa (City and
non -alty Sponsored) throughout -the, year, On the contalfier will be painted in white the programla
slogan, "Hand in Hand We, Reoycolel " Both the City's logo and SWAC's logo will be pointed thereon
as well. The container will otherwise be literal ly covered with painted handprInts of Individuals who
recycle In. Meridian, Attao W- is a Visual of both the ologan and a painted oonta!Aer,
Four separated streams of commodities (cardboard, aluminum, plastic, and newsprint) will be
collected in separated compartments of the container. The four divided compartments will have
appropriate commodity signage supplied by Republic Services, The "hand painted" container will
reside in-between events at Republic Services' Meridian Transfer Station and be available for free
drop-off of the four commodities year-round.
When fall, the container will be hauled by Republic Services to Western Recycling's Nampa baling
and shipping facility to be processed for market, Republic Services has agreed to donate the w of
the container and hauling services; Wes tem Recycling has agreed to donate its processing services,
Advertising of the program will be a collaborative effort as well. All available newsletters, billing
statements, social media, will be utili7xd to promote the program and event locales. Through this
generous collaborative effort, SWAG hopes that the sale of the separated commodities will yield
revenue back to the CRFP and generally promote enthusiasm for clean recycling in the community,
If the pilot program is approved by City Council, SWAC will launch the program at the PW Expo
event on June 9h at City Hall, The launch will consist of having Republic Services' (freshly green -
painted) 30 yard container placed strategically in the parking lot to promote access and visibility, In
front of the container will be a staffed table by volunteers .frons SWAC and Republic Services, oil the
table will be a supply of a different colored latex paint (donated by Stericycle from the landfill HHW
store). The volunteers drill ask individuals walking by, "Do you recycle here in Meridian?" If the
answer is, "Yes," then the person(s) will be invited to choose a paint color of their choice and apply
their painted handprint anywhere on the container. If a person doesn't currently recycle, lie/she will
be invited to sign up then and there, and if they do, then they will be given the same opportunity to
apply their painted handprint to the container. There will be hand cleaning supplies available. Taped
down drop cloths around the table and container should protect the parking lot No recyclables will be
collected at this time.
The Parks Department provided this list of upcoming high attendance events in Meridian's parks that
SWAC and Republic Services think would provide optimal conditions for publicity, education, and
collection of commodities;
* March 26' - Capital Christian Easter Egg Hunt - Kleiner Park- - Non -City Event
* Fridays June P - August 26h - CableONE Movie Night in Meridian - Settlers Park - City
Event
* June 186'- Meridian Kim=anis Wing -Off - Kleiner Park - Non -City Event
* June 22-25 - Dairy Days - Storey Park/Spezdway -loon-City Event
* July 0 - Independence Day Festival - Storey Park - City Event
* July 10th - KTSY Park-tacular - Settlers Park - Non -City Event
* August St" - Meridian Fire Dept Salmon BBQ - Kleiner Park- - City Event
* September 1714i - Meridian Conimunity Block Party - Kleiner Park - City Event
* December P - Meridian Winter Lights Parade - Generations Plaza - City Event
In summary, from the slogan to the painted handprints adoming die mobile container, the program
objective is to promote the concept that it takes everyone ill the community to recycle in order to
improve the quality of life for everyone in the community. SWAC believes this program will also
promote recycling generally just by its positive message and presence at highly attended IwW events
and will directly contribute to the CRFP by presenting a mobile collection opportunity for the
community to drop off clean separated recyclable material.
Page 3 of 4
ff. SWAC ANNUAt, Acnvrrv:
Beginning in 2016, SWAC has chosen to adopt an annual activity of which it wishes to advise the
Mayor and City Council, SWAC intends to participate with a manned booth at the annual PW Expo
event at City Hall. This year that will be on June 9, 2016. The purpose of the booth is to share with
the public information regarding the City's trash and recycling services, including the CRFP and
Household Hazardous Waste Program There will be Commissioners present who will be available to
answer questions and help educate the public on the impotiance of clean recycling, WAC's youth
Commissioner, Jacob Chambm, procured the donation of several hundred reusable bags from
Albertsons that SWAC will give away as "swag," SWAG will sign -up non-recyclers and educate the
public regarding its mission generally, We are excited to participate in this year's PW Expo at City
Hall and look forward to continuing to do so in the future,
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Karie Glenn
From: Andrea Pogue
Sent: Wednesday, May 11, 2016 12:10 PM
To: Andrea Pogue; Cheryl Caldwell; Genesis Milam; Jacob Chambers; Karie Glenn; Mike
Pepin; Nancy Mann; Robert Corrie; Scott Walters; Steve Cory
Cc: RacheleKlein; Fisher, Dave
Subject: City Council Update
The Mayor and City Council loved SWAC's report on its 2 proposed activities: (1) "Hand in Hand We
Recycle!" Mobile Collection Program; and (2) SWAC Annual Activity (booth at PW Expo). Thank you Steve, Scott, and
Jacob for handling the presentation.
The Subcommittee will continue to meet to work on the logistics of both activities and give an update to SWAC at the
May SWAC meeting on 5/25.
Look at your schedules and start planning ahead to:
(1) Attend the SWAC meeting on 5/25 as we would like to take a Commission photograph;
(2) Sign up for slots to help with the outdoors "Hand in Hand We Recycle!" painting event at the PW Expo @ City
Hall on June 9th from 4-7 pm; and
(3) Sign up for slots to help with the SWAC Booth on the same day and time (indoors, City Hall).
Thanks!
Andrea