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2016 03-9MERIDIAN PARKS & RECREATION COMMISSION March 9, 2016 Please sign in: (print clearly for recording the minutes) Name: Title: Business: 2. i Wl SLe est+�U Ct �►' 'kq C i P� Pde 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. E IDIAN PARKS Ek RECREATION COMMISSION REGULAR MEETING • AGENDA Meridian City Hall - Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, March 9, 2016 • 5:30 p.m. Mission: The Meridian Parks £t Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. Approximate Presenteri Time 1. Roll -Call Attendance Rachel Myers 2 minutes Creg Steele, President _ John Nesmith Sharon Borton, vice President _ Craig Robinson Jo Greer _ Matt Stoll _ Phillip Liddell _ Hannah Sturtevant 2. Adoption of the Agenda Creg Steele i 2 minutes ----------------------------------------------- :-------------------- 3. Approval of Minutes of the February 10, 2016 Regular Creg Steele Meeting 4. Announcements a. Spring Pathways Tour in April 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee 6. Committee Reports a. Parks Committee 2 minutes ------------------------------------------- Jay ----------------------- -----------------Jay Gibbons 5 minutes ------------------------ ----------------- 50 minutes 15 minutes: Sharon Borton 5 minutes Parks ft Recreation Commission Meeting Agenda - March 9, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commtte--------------------------------------------------------------------- - ---:---------- b. Pathways ieJohn Nesmith 5 minutes c. Marketing Committee Jo Greer 5 minutes 7. New Business a. Community Garden Update b. Graycliff Estates Future Neighborhood Park Discussion 8. Old Business a. Bellano Creek Subdivision Park Design Concept Update b. Bainbridge Subdivision Park Design Concept Update 9. Workshop a. MPR Master Plan Implementation ----------------------------------------------------------------------------------- 10. Staff Reports 11. Executive Session Per Idaho Code Section 74-206(1)(c): To acquire an interest in real property which is not owned by a public agency ----------------------------------------------------------------------------------- 12. Adjourn ATTACHMENTS: (1) 2-10-16 Regular Meeting Minutes (2) Parks Committee: Mission, Goals Et Objectives, 2-10-16 Minutes, 3- 9-16 Agenda (3) Pathways Committee: Mission, Goals Et Objectives, 2-10-16 Minutes, 3-9-16 Agenda (4) Marketing Committee: Mission, Goals Et Objectives, 2-10-16 Minutes, 3-9-16 Agenda (5) Staff Reports: Administration, Parks, and Recreation Divisions Juli Bokenkamp Becky McKay 35 minutes: 15 minutes I 20 minutes I 1 40 minutes: Kim Siegenthaler ; 20 minutes Bob Schafer i 20 minutes I I I Steve Siddoway I 30 minutes ------------------------I MPR Staff 15 minutes -----------------------F---------------------j I I � ------------------------I Creg Steele 1 minute SPRING PATHWAYS TOUR: APRIL 13, 2016 • 5:30 P.M. NEXT REGULAR MEETING: MAY 11, 2016 • 5:30 P.M. 2016 All -Commission Goals: 1. Develop a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway as the top priority. 2. Begin implementation of the updated MPR Master Plan. 3. Participate in the design development of Bellano Creek/Huskey, Bainbridge, and the South Meridian 77 -Acre properties. 4. Explore options to obtain, build, or develop partnerships for a field house, an aquatics center, and/or additional park space. 5. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 6. Pursue improved tools and opportunities to communicate with citizens and stakeholders. 7. Pursue opportunities to foster greater Commission involvement in community events. Parks Ft Recreation Commission Meeting Agenda - March 9, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Ft RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, March 9, 2016 • 5:30 p.m. The Meridian Parks Ft Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Creg Steele called the meeting to order at approximately 5:35 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Creg Steele, President X John Nesmith X Sharon Borton, Vice President X Craig Robinson X Jo Greer 0 Matt Stoll X Phillip Liddell 0 Hannah Sturtevant Others present were: City Council Liaison Anne Little Roberts; MPR Department staff— Director Steve Siddoway, Parks Superintendent Mike Barton, Parks 8t Pathways Project Manager Jay Gibbons, Recreation Manager Colin Moss, and Marketing Coordinator Shelly Houston; Deputy City Attorney Emily Kane; and Citizens Juli Bokenkamp, Becky McKay, Lee Centers, Kim Siegenthaler, and Bob Schafer. 2. Adoption of the Agenda Commission President Creg Steele entertained a motion to adopt the agenda as presented. Commission Vice President Sharon Borton moved to adopt the agenda as presented. Commissioner Jo Greer seconded the motion. All were in favor of the motion. 3. Approval of Minutes of the February 10, 2016 Regular Meeting Commission President Creg Steele entertained a motion to adopt the agenda as presented. Commission Vice President Sharon Borton moved to adopt the agenda as presented. Commissioner Jo Greer seconded the motion. All were in favor of the motion. Parks £t Recreation Commission Meeting Minutes - March 9, 2016 Page 1 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 4. Announcements a. Spring Pathways Tour in April - Jay Gibbons Et Steve Siddoway MPR Parks Et Pathways Manager Jay Gibbons announced a Pathways Tour will be held on April 13, 2016, which will start at the regular time of 5:30 p.m. Last year the Commissioners took a bike ride, which is on the table for this year as well. An update will be provided on current pathway projects and where the Department/City is headed. MPR Director Steve Siddoway added everyone will meet at Meridian City Hall, load the bikes, and have the first part of the tour be in the van and the second half on bikes. The Pathways Committee members and MPR staff will set the route and sites, which will be a combination of updates on current projects as well as riding a new section of pathway they have not ridden before. Commission participants broke out into their respective committees at approximately 5:41 p.m. 5. Committee Meetings a. Parks Committee b. Pathways Committee c. Marketing Committee The Commission reconvened from committee meetings at approximately 6:35 p.m. 6. Committee Reports a. Parks Committee - Phil Liddell Committee member Phil Liddell reported the Parks Committee met that evening. Those in attendance were: Chairwoman Sharon Borton, Mike Barton, Phil Liddell, Craig Robinson, and Rachel Myers. • Follow-up: Discuss Finished RFQ - The Committee followed up on the Request for Qualifications (RFQ) from the Arts Commission in regards to getting some public art, building a roster of eligible artists that they could draw from, and how that was going. Mike gave the group a copy of the RFQ with a date of May 61 2016 that all applications would have to be received by the City. In the meantime, the Committee will look at some catalogs in May that are available for off-the-shelf artwork so they can have an idea of what is available, if they decide to go that route. Not every park needs to have an artist create something, which would be vastly more expensive. Therefore, there may be an application where they can apply something that is already premade. • Review Committee Goals Et Obiectives - Committee members reviewed their goals and objectives and made some very minor changes to them. b. Pathways Committee - John Nesmith Committee Chairman John Nesmith reported the Pathways Committee met that evening. Those in attendance were: Chairman John Nesmith and Jay Gibbons. • Plan for the Spring Pathways Tour Et Set Route - Committee members went over the agenda for the Pathways Tour scheduled for Wednesday, April 13, 2016. Participants will tour current pathway development projects by vehicle and bicycles. Jay will finalize the plan. Parks It Recreation Commission Meeting Minutes - March 9, 2016 Page 2 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Discuss Current Pathway Development Projects - The group discussed the Five Mile Creek Pathway, Segment H2 project from Badley to Fairview. Jay is diligently working on getting some easements and other tasks to complete this section of pathway. Discuss Any Missing Pathway Segments Not Yet Identified in Meridian - Committee members discussed a strategy to investigate the pathway segment off of Cherry Lane that goes behind the high school. c. Marketing Committee - Jo Greer Committee Chairwoman Jo Greer reported the Marketing Committee met that evening. Those in attendance were: Chairwoman Jo Greer, Creg Steele, Shelly Houston, and Colin Moss. • Solidify Committee Goals Et Objectives for Fiscal Year 2015-2016 and Prepare a List - The group identified their goals and objectives and ran through the list of items the Committee has been working on. • Update: Park Et Pathway Z -Card Map/Printing Sponsor - Rachel Myers received an updated quote on the printing of the z -cards of $1,141, quantity 1,000. MPR staff will work with the IT Department to update the map and overall design. • Update: Commissioner Presence in Community - Use Calendar - A few of the Commissioners will be attending the next Coffee With the Mayor. The Committee would like to get a calendar of events together of different activities the Commissioners could be present at. This is a work in progress. • Update: Parks Et Recreation Marketing; Review Catalog - The Committee went over pricing on some items, such as small footballs or basketballs that Shelly brought flyers for. These balls run anywhere from $0.89 to $1.15 each if 1,000 are purchased. This expense would have to come out of the MPR Department's marketing budget. • Update: Year at a Glance in Meridian/Top Meridian Events Calendar - Shelly prepared a draft calendar that would fit in an envelope. The group went over the list and had some minor changes. Shelly will make revisions and return to the Committee with the updated version in May. • Update: Use MPR Presentation and Solicit to Community Organizations - Spear- headed by Committee - The MPR Department does have a community presentation, which has not yet been updated this year, but can be. Steve Siddoway stated the Committee may want to use the new presentation members are working on with the Chamber of Commerce as the traveling show for a while (see agenda item below). The group discussed being available for different presentations, reaching out to the community, and spearheading appointments to help solicit the MPR Department. • Update: Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) - The Committee would like to have a presentation emphasizing the economic benefits of the MPR Department. Anne Little Roberts is working on this project at the moment and has requested a copy of Twin Falls' presentation. 7. New Business a. Community Garden Update - Juli Bokenkamp Parks ft Recreation Commission Meeting Minutes - March 9, 2016 Page 3 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Meridian Co -Op Gardeners President Juli Bokenkamp provided an update about the Community Garden, which is located within Julius M. Kleiner Memorial Park. Copies of her PowerPoint slide handouts are attached to these meeting minutes. Additionally, Juli provided hard copies of the 2015 Annual Report of the Meridian Co -Op Gardeners, which is also attached to these minutes. MPR Commission Feedback: • Commissioner Phil Liddell - He stated the Community Garden is a great effort and great for the community, kids, and being active. He inquired what the square footage is of the area. The garden is just under one acre—approximately 3/ of an acre. • Commission President Creg Steele - He inquired if there is a place on the City's website for Juli's and the Meridian Co -Op Gardeners' contact information. They don't have a webpage; they are just contacted on Facebook, which seems to work for them. They feel they do not have the time or the money to manage a webpage to keep that current and because they constantly change. Juli would welcome a link on the City's website—"Find Us on Facebook. " Their new sign will also have the Facebook contact information. He inquired about the soil because last year, Juli expressed they were struggling with the nutrient value. Juli stated the soil has improved. The gardeners were out pulling weeds and noticed that every shovelful had worms. Mike Barton responded the soil quality is getting better. MPR staff completed some soil testing and are still evaluating and interpreting what the results mean. The Parks crew will help Juli this year by getting a ripper to break up the plow pan. They will incorporate the compost that was delivered and will be adding to that. They may supplement the soil with some fertilizer. b. Graycliff Estates Future Neighborhood Park Discussion - Becky McKay Becky McKay with Engineering Solutions facilitated a discussion with the MPR Commission about a possible neighborhood park in the South Meridian area. She brought with her a drawing of the preliminary plat, which is attached to these meeting minutes. The proposed 11.45 -acre park is located between Victory Road and Linder and State Highway 69 and Amity. In the City's Comprehensive Plan for many years, there has been a star depicted in this section of the map indicating this was a place that the City would like to see a neighborhood park. This would be a component park, meaning that there would be multiple subdivision pieces (Brundage Estates, Biltmore Estates, and Graycliff Estates all owned by Lee Centers) that would provide some acreage to make up a neighborhood park (similar to Gordon Harris Park). Participants gathered around the conceptual plan and got a little more familiar with the site in regards to how it would fit with the surrounding neighborhood and how it might work as a future City park. MPR Commission Feedback: • Commission President Creg Steele - He inquired if the two larger areas that would be separated by a ten -foot -wide pathway would be big enough for teams to practice. Yes, they would be. The pathway could always move and does not necessarily need to stay in the Williams Pipeline location. • Commissioner Phil Liddell - He liked the idea of providing parking along the southern perimeter of the park. Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 4 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. He suggested no parking on the south side, have a small lot at the west end, and move the pathway to one side rather than going through the center of the park. MPR Director Steve Siddoway - He liked the idea of having the pathway penetrate through the center of the park if the open space on either side is still large enough to be usable. Commissioner Jo Greer concurred, especially to accommodate patrons who are wheelchair bound who would need to access the multi -use fields. He commented probably the biggest question in his mind is whether this park would eventually be public or private. The MPR Department/ Commission put a lot of work approximately two(ish) years ago into a park near Black Rock. Once they had this project all worked out and were happy with the design and presented it to Council, Council's direction was that the City had limited impact fees, and they wanted to spend these fees on the South Meridian 77 - Acre Park. Therefore, the proposed park went private, which could be the same case with the Graycliff development. Steve just wanted to note this. He commented Graycliff would meet the Commission's criteria for having good frontage. The idea of carving into the park with some parking along the frontage that would get it out of the bike/travel lanes could be a good solution. The issue he had with the private amenities has been resolved which were moved out of the public park or from being within or directly adjacent to it; i.e., the swimming pool, etc. The entire park would be very linear; however, the space would be usable. If the City/Department were to develop the amenities, they have never waived impact fees for the donation of the ground by the donor. Steve does not foresee impact fee waivers for Lee Centers, but they can discuss this topic outside of the meeting. The MPR Department would need water pressure at night, whether that means a separate system or a certain design on the shared system which would allow adequate water. Ideas will be explored in the future. There was general consensus of pursuing Graycliff Estates as a future public park and taking this forward, as long as the funding realities are up front; the site and layout are generally good; there is usable space; and it is a good fit. MPR staff will have a follow-up discussion with Becky and Lee Centers in the coming weeks. 8. Old Business a. Bellano Creek Subdivision Park Design Concept - Kim Siegenthaler Kim Siegenthaler who is the landscape architect with Jensen -Belts Associates for Bellano Creek Park (the name will change), returned to the MPR Commission that evening and presented the refined/final concept plan—based on the Commission's feedback from January's meeting—and playground system plans. These documents are attached to these meeting minutes. The park will be located in the Bellano Creek Subdivision (formerly Isola Creek) near Ten Mile and Ustick Roads which runs along the Five Mile Creek at Bridgetower. Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 5 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. MPR Commission Feedback: • Commission Vice President Sharon Borton - She appreciated how the final plan reflects many of the requests from the scouts who were present at last month's meeting. • MPR Director Steve Siddoway - He inquired if MPR staff is thinking about purchasing the cataloged art at this park site or making this one of the sites for the artists. Mike Barton stated it has not been decided at this point in time which scenario will be the case. There will be a placeholder for art. At the May meeting, the Parks Committee will look through catalogs of art and see if there is anything appropriate for some of these new parks; e.g., Bellano Creek and Bainbridge. There was general consensus to move forward. Next steps would be to start putting together an opinion of costs so that MPR staff can accurately go through the budget process this summer and have a construction budget ready to potentially start construction in the spring in 2017. A request with some historical information was brought forward to the MPR Commission from Coleman Homes and Mr. Edward J. McNelis, who is the Trustee for Leonard Huskey Estate to name the park "Beta Huskey Park," which is attached to these meeting minutes. Commission Vice President Sharon Borton motioned to recommend the Bellano Creek property be named "Reta Huskey Park. " Commission President Creg Steele seconded the motion. There were two ayes and four nays. The vote was not in favor of the motion and was denied. Based on direction from the Commissioners, MPR staff will work on the due diligence process regarding Reta Huskey and the family history/ background. This topic will be brought forward again at the May Commission meeting for follow-up. b. Bainbridge Subdivision Park Design Concept - Bob Schafer Bob Schafer who is the landscape architect with The Land Group for Bainbridge Subdivision Park (the name will change), returned to the MPR Commission that evening and presented the refined/final concept plan based on the Commission's feedback from January's meeting. This document is attached to these meeting minutes. The park will be located in the Bainbridge Subdivision near north Ten Mile on Lost Rapids Drive. MPR Commission Feedback: • MPR Director Steve Siddoway - Regarding the berms and their heights around the perimeter of the park, he commented that the consultant needs to be careful not to create hiding spaces behind the neighbors' backyards to where there would be little to no visibility. • MPR staff suggested adding a tot tot to the playground. • MPR staff suggested adding roughly eight more parking stalls in the parking lot to bring the total count of spaces to 30. There was general consensus to move forward with design development. The design team will think through the play elements to get a mix of traditional and non-traditional components and add more parking. MPR staff hopes to bid the project in December 2016 for a spring 2017 construction project. Parks ft Recreation Commission Meeting Minutes - March 9, 2016 Page 6 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 9. Workshop a. MPR Master Plan Implementation - Steve Siddoway MPR Director Steve Siddoway stated last month he received some feedback that the MPR Commission wanted him to return with the MPR Master Plan and to know that this was not a document just sitting on the shelf gathering dust. Are they working towards implementation? What are the goals and recommendations? Therefore, Steve touched on some of them that evening to know that they are and to ensure MPR staff is not forgetting things. The comprehensive list of the Action Plan section can be found on pages 111-118 of the Meridian Parks Et Recreation Master Plan, which was adopted in December 2015. Steve highlighted the following goals and objectives: Goal 1: Continue to Improve Organizational Efficiencies Objective 1.1: Maintain existing level of service goal Update - The existing level of service is 3. The MPR Department would like to keep its goal of 4. There are multiple parks identified that will be developed, which is the work MPR staff is doing to grow the park system and get their level of service up where they want it. They just have to continue to add parks as the City adds population in order to meet this goal. Objective, 1.2: Enhance and improve internal and external communication regarding Department activities and services Update - The Marketing Plan is in the hands of Shelly Houston, specifically as staff and the MPR Commission's Marketing Committee members who will help the MPR Department own those activities. Objective 1.3: Provide improved signage agency -wide to make it easier for patrons to find and use parks, facilities, and pathways Update - The top priority is the need for pathways signage. Steve proposed the MPR Commission's Pathways Committee take on this element to specifically look at the pathway signage and where those are needed. The Commission saw several of the needed sign locations on the Pathways Tour in 2015 and places where it is not intuitive for individuals to turn to stay on the pathway, etc. Objective 1.4: Maintain existing quality standards for facilities and amenities Update - This is the City's/ Department's Capital Improvements Plan (CIP) and lifecycle maintenance. MPR staff works on these plans annually, which were updated last fall with the MPR Master Plan and will be updated again next fall. Objective 1.5: increase social media use and navigation apps for parks and pathways Update - The MPR Commission received a presentation on Social Media Best Practices in February 2016 and are on track. This is also work that is being focused on by the Marketing Committee. Parks !* Recreation Commission Meeting Minutes - March 9, 2016 Page 7 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Objective 1.6: Increase appropriate partnerships within the community Update - The best recent example over the last couple of months is the new disc golf course in Kleiner Park. The Commission received a couple of articles. MPR staff has been working with the Gem State Disc Golf Association to get the equipment installed. The course has received a lot of recent attention. Objective 1.7: Increase the utilization of technology to improve customer service and efficiencies Update - This entails exploring options to increase the use of technology and specifically wanting to provide online shelter reservations. MPR staff is very actively working on this option and have held five or six different demonstrations from various software companies that would allow the Department to do this. Staff members have a top candidate and are getting ready to set up an additional follow-up with them. Objective 1.8: Staff appropriate to meet demand and maintain established quality of service Update - This is a constant discussion. MPR staff is working on enhancements to add some additional part-time seasonal staff for the arborist duties, as well as ensuring they are staffing up for these future parks that are coming on as they are needed. Objective 1.10: Expand the volunteer program Update - Barbara Hatch, who is the Volunteer Program Coordinator and has been housed in the Police Department, has recently transferred to the MPR Department and runs the Park Ambassador Program. They are building a cubicle for her and should have her move in within the next few weeks. She will be ramping up the MPR Department's volunteer program immensely. Goal 2: Increase Financial Opportunities Objective 2.1: Increase special event and activities sponsorships Update - The Department is working on this. The best example is the work that was done on the Community Block Party last fall. MPR staff increased the size of this event and increased sponsorships at the same time. Objective 2.2: Evaluate developer impact fee ordinance Update - MPR Commissioner John Nesmith and Steve Siddoway sit on the Impact Fee Committee. They meet quarterly. There will be another major update of the impact fee in 2018; however, MPR staff is constantly monitoring the impact fee. The big update happens on a five-year cycle, and they are a couple of years into the current one. In a couple of years, the Impact Fee Committee will start an update of the next big update for adoption. Objective 2.3: Pursue grant and philanthropic opportunities Update - MPR staff is constantly on the lookout for these opportunities. Steve just had Jay Gibbons assess the Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 8 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. feasibility of a Tiger Grant, which they determined did not make sense. The MPR Department goes after a lot of grants and is awarded a lot of grants which have funded amenities in Meridian parks. MPR staff continues to assess grants and determine whether they are feasible to go after or not. The Department of Commerce also puts out a quarterly publication, "Show Me the Money," to which Steve has subscribed. Steve shared this publication with staff earlier in the week so they can subscribe to look for opportunities. Steve welcomes any ideas or potential grant opportunities from the Commission. Objective 2.4: Implement a cost recovery and pricing policy Update - The cost recovery and pricing philosophy was actually detailed for the first time in the MPR Master Plan. Goal 3: Continue to Improve Programs and Service Delivery Objective 3.1: Increase year round recreational programming and activities Update - Jake Garro is doing a fantastic job. He presented to the MPR Commission the numbers last month. Things are on the increase. Jake is increasing programming for seniors, etc. He has been really working hard on doing this. Goal 4: Maintain and Improve Facilities and Amenities Objective 4.2: Expand pathways and connectivity Update - This is obviously one of the number one priorities of the MPR Commission and specifically of the Pathways Committee. A Pathways Tour is planned for April 2016 to see progress that is being made and underway on multiple projects. Objective 4.6: Improve parking at parks Update - Improving parking at parks is not just about adding parking lots but how the MPR Department manages parking, etc. Objective 4.7: Continue to improve ADA accessibility at all facilities Update - The MPR Department is budgeted this year to do an ADA Transition Plan for all parks within the City's system and make a plan for assessing how well they meet the newly - updated ADA guidelines. Steve expects this project to move forward later this fiscal year, which is at the direction of the City's legal counsel. As soon as they give the go-ahead, the MPR Department will be ready. Objective 4.8: Upgrade comfort, convenience, and cultural amenities to existing facilities Update - The MPR Department has been getting multiple proposals on shade and are actively working on a specific shade project for Kleiner Park. MPR Commission Feedback: Parks Et Recreation Commission Meeting Minutes - March 9, 2016 Page 9 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission President Creg Steele - He stated this plan is huge and inquired if MPR staff has some kind of a schedule in order to prioritize the goals and objectives. He added the MPR Master Plan is to look ahead for 10+ years and is not meant to be completed within a year. Is there a method the MPR staff is approaching with this plan? It is more ad-hoc than a specific spreadsheet or flowchart about completing tasks. Many of these goals and objectives, when one looks at the timeline—many state ongoing or short-term. There are a lot of these things that are happening on a regular basis. MPR staff will pause once in a while and ask if all of these goals have equal priority, or what is the biggest priority, because they cannot complete them all at once. They have a limited staff, but they do a whole lot and are making progress on many, if not most, of these fronts. There is not a methodical way to have broken these goals down. Each MPR staff member owns their responsibilities and prioritizes them as they see best. Things are in motion regularly. 10.Staff Reports - NONE 11.Executive Session Per Idaho Code Section 74-206(1)(c): To acquire an interest in real property which is not owned by a public agency Commission President Creg Steele entertained a motion to convene into executive session. Commission Vice President Sharon Borton moved to convene into executive session. Commissioner John Nesmith seconded the motion. An individual voice vote was taken of the members present by Rachel Myers as follows: X Creg Steele, President X Phillip Liddell X Sharon Borton, Vice President X John Nesmith X Jo Greer X Craig Robinson The vote was unanimous and in favor of the motion. The MPR Commission convened into executive session pursuant to Idaho Code 74- 206(1)(c) to discuss acquisition of an interest in real property which is not owned by a public agency. Commission President Creg Steele entertained a motion to conclude the executive session and reconvene into the regular session of the meeting. Commission Vice President Sharon Borton moved to conclude the executive session and reconvene into the regular session of the meeting; Commissioner John Nesmith seconded. The motion carried. 11.Adjourn Commission President Creg Steele entertained a motion to adjourn the meeting. Commission Vice President Sharon Borton moved to adjourn the meeting. Commissioner Craig Robinson seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 9:58 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 10 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. APPROVED: /-,W _'q / 1-3 / CREGAEdE, PRESIDENT DATE akArN &&44x,� SHARON BORTON, VICE PRESIDENT / rem Attachments: 1) PowerPoint Presentation: Meridian Co -Op Gardeners - Looking Back at 2015 and Moving Forward in 2016 (8 pages) 2) Meridian Co -Op Gardeners 2015 Annual Report (5 pages) 3) Graycliff Estates Preliminary Plat (1 page) 4) Bellano Creek Subdivision Park Revised Draft Design Concepts (2 pages) 5) Bellano Creek Subdivision Park Playsystem (4 pages) 6) Reta Huskey Historical Document by Edward J. McNelis (1 page) 7) Bainbridge Subdivision Park Revised Draft Design Concept (1 page) Parks tt Recreation Commission Meeting Minutes - March 9, 2016 Page 11 of 11 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 2/10/16 Why Social Media? • Social Media provides'a way for instant access to residents • It is a free way to disseminate information to large masses • When used correctly, it is an effective way to convey a brand and messaging as well as updates during emergency situations • It supports Search Engine Optimization (SEO). SEO is the process of i getting "free" and "organic" search results on search engines. • It is best to choose preferred social networks: Rather than try to concentrate campaigns on each social channel, the trend and best practice is for companies to choose a main channel they want to focus on (i.e.: Facebook and Twitter only or just Facebook) ii :(I JN`p 2/10/16 City of MeridianSocial Media Process • All social media sites must be approved by the City of Meridian Communications Manager before creation • Once approved, the Communications Manager will be an admin or manager of sites along with other approved admins/managers • All admins of sites need to have secure accounts — setup login alerts and notifications 3 • All sites must have the City's Terms of Use Statement listed somewhere (ie: in the "About section). This can be the entire statement or include a link to the statement. • Example: City of Meridian Social Media Terms of Use: http://tinvurl.com/MeridianTermsOfUse L AN -... City of Meridian Social Media Process Soctal media Pama The City's main de srtmam: sPe�ffi=p3$e7 Facebook site, Meridian City Hall, is oetem,;ne Bast Plado�m(s, to readiaud'. the hub of social enoa JFB, Twitter, t media information ltnkedin, youTube} Send reasoningand ptans to Communkahons Mgr (keep in I mnd, mostcorfi—koyon ifyouw ntsomethingon shoufdcomefmmone Crty t the=kRan Cxy Hall pdge} 3 sites, send post with fink, pictures, etc. to j Cammuneatbre Mgr If approved, work with 77 Communications Mgr to i mate page. Ifpost is approved, 99 fommunkahons Mgr sadl i scheduG+ttor post immedotefyto Post consist ntty npages and appropriate saes make Communlratians Mgr. an Planar; admin. (�tP�Soc)IMb '} 3 `- -' Posts should be informative and relevant to Meridian citizens — air quality, traffic changes, safety tips, community events, city hall events, closures, etc. • Promote the City's website - www.meridiancity.org • Heartwarming posts connected to the community • Holiday well wishes • Transparent • Engaging content on Facebook, the more engagement (likes, comments) the more a post will show up on timelines r • Keep it short — On Twitter, tweets containing 100 characters or less receive 17% higher engagement i Content posted by the City and comments posted by end users on s City social media sites contain records subject to the Idaho Public IRecords Act. City's Social Media Policies and Procedures Meridian Fire Department 4 _lif,tr 3f. P-071117 1� - cE Whfte elophant gifts during the Adi— Christmas party- Kept the'ganguam style, ringtone active for a fang Um , on my phone just to anaap our staff, payhacks are te(mte nhaEedanGirigsingingtoy's. U, n C Ff vs Slate - t ery and a3 1—Hek'ls _ Top Con—t- 117 m— Posting Protocol • Fun posts can go a long way This was the City of Meridian's #1 post in 2015 for people reached, views, likes and shares. • Nearly 568,000 people reached • 36,000 views • 209 Likes • 117 Shares 6 N, , 2/10/16 3 Posting Protocol Be sure to follow other City pages (i.e.: Parks, Police, Fire) • Tag other City pages in posts when appropriate • Share information from City pages in order to promote our own social media sites and help encourage followers/likes for all (i.e. This Week in Meridian video segments) • Use "we" language and be as inclusive, friendly and easy going as possible in social media communication 3 I • ;Tone: Family oriented, professional, compassionate, friendly and I humorous when appropriate i • Posts should be written at a 6th grade level — without industry terminology Grammar and spelling are important - if you are unsure use Word to write the status,) then cut and paste into the platform • Make sure posts are consistent with the City of Meridian's brand and main message • Brand: Built for Business, Designed for Living • Message: Meridian is a premier place to live, work and raise a family. • Crisis Communication • Get information to the public as quick as possible — be in the driver's seat and the first to release information. y Twitter reaches more media and will be re -tweeted more which is a good way to put our voice behind the information being i disseminated • Everything you tweet or post is essentially a press release 2/10/16 Ei -+ Interacting with end users: • "Like" comments on Facebook- this lets end users know you've received their message • Respond to negative and positive comments - try to reply to messages, comments with questions or tweets within a 24 hour period • If you engage with commenters, make sure to remember your tone and what you are saying is a reflection of the City so be as helpful, friendly and courteous as possible • Don't delete negative comments (we welcome open dialogue) unless they use profane terms, verbally assault someone, or the post is deemed harmful or spam. See more rules pertaining to this in the City's Social Media Policies and Procedures. i • Listen to your followers — what are they engaging with? • Use engaging Pictures and Videos Pictures • If it is a major event — put the pictures in an album on Facebook in order to better organize the events/albums • Make sure the photo shows the City and City Representatives in the best light. • Update profile and cover pictures periodically Videos • YOUTUBE: If you want a video to be uploaded to YouTube, you must work with the City's Communications Manager to do this. Once it is done, then you can easily share the link with i stakeholders, social media, and on the City's website • FACEBOOK: Upload the video directly to Facebook. Due to the instant video play technology on the social media site — end users are much more likely to view the video on Facebook rather than click the link to YouTube — so it may need to be stored in both places depending on your future use of the video. 2/10/16 5 enc • #MyMeridian is a good one to use when you are posting about things happening in Meridian or heartwarming posts • #Meridian2O16 (each year do a new hashtag in order to group posts by year) • #IheartMeridian is a good one for heartwarming posts #WeRMeridian is a good one for City updates and/or group updates • #Built4Biz is a good one for business updates/posts — it reminds people about our brand • #Designed4Living is a good one to go with #BuiltforBiz or lifestyle posts - it reminds people about our brand • Engage in popular hashtag trends like #TBT (Throwback Thursday) and #FF on Twitter (Follow Friday) • Event hashtags are good to promote such as #DoTheRight, j #MeridianPWW, #Meridian Movie Night, #StoreyBarkPark, etc. i Google search hashtags before using one — it could have a bad meaning (ie: #mvcougar —bad, #mvpuma- good) 2/10/16 0 When to Post Post at least 1 Ao 2 times per day Monday — Friday • If possible, schedule D�FI S'dclr�t`/Ujc�la�ark�FSeeclule& C'lrect��it posts for the weekend �Y��im�NemgEd�y.daycdaFaarrim,mArFtnmp�daymp�c !AbsIXute Rest UmeaM d , to Post MgNDAY TUESDAY WEDNESDAY THURSDAY FROM .SUNDAY AM 138 00 *NTERM • Use Analytics to learn more about your 9-00 followers and li.o0 wmEw -"T >w A ,.TVA rVrnTR y engagement times . FAC.'OOOX FMt4,00d FAMOOK FAMOOK VICt ON PM 12-001, :- R F:�: 1 00 iYiFi"fER l"1A7i):R �� „= Its (#TER � • The chart to the right TVflTTE7 F [EE Q , rAc iACf64G FA E00 is a good reference zoo for peak times: 3:00 ' rtmTEa -twmtR rccEec 3x ri�m¢n ' nvrrn� � • TIP: Use Facebook or 5:00[ '. Ti�rr other tools such as a oo� P14TEAEST F F3 ESF G1N MST PINTEBW PIWEREST FACE 4bK Hootsuite to schedule posts. O IAN'_ , 2/10/16 0 �an be used for major City events such as the Mayor, etc. in order to help gauge Spread the word. -be sure to use pictures that convey the + A Facebook Event page should be created at least 2 weeks ahead of the event in order to allow time to promote • Post periodically in the event to raise awareness about it • Make sure event is also on the City's Community Calendar on our website and link to it from the event page • Invite, invite, invite • Share the event page by grabbing the URL and including it in a post ✓ f �H'` . 2/10/16 7 Where to Post Whatto Postand Facebook T(Wltter tfnkedlN Instagmi Google pl�ere • Here are some photos examples' Rlog Posts; mterestingartktes .,/ sd ,,/ V I" what to post and where; Emit Information/updates: Fflwn-the-blaokor i f Trueor Fa4e Questtans Gwdes.eBnoks,& of vrhlte pape. IndustryNews t) 6, m A 3Fta�,7 �. InfognPhks V' -rlic¢k 3 aKs Lw:t+FS -� Wtt toM1Tt iabpostings ��`INStRKhtirl �� sx"""J-,,atswr fau us�'$ri fl t�rs'v: Newstettersor Annauncemetds Productphotos Produdupdates - Remitmentvideos 4uotmorttps Y�dens .j +P VouTubeVkleos .f ,J �an be used for major City events such as the Mayor, etc. in order to help gauge Spread the word. -be sure to use pictures that convey the + A Facebook Event page should be created at least 2 weeks ahead of the event in order to allow time to promote • Post periodically in the event to raise awareness about it • Make sure event is also on the City's Community Calendar on our website and link to it from the event page • Invite, invite, invite • Share the event page by grabbing the URL and including it in a post ✓ f �H'` . 2/10/16 7 2/10/16 Promoting Events • Timeline • if It is a large event like Do'the Right or Coffee with the Mayor or the State of the City— it's okay to start promoting well ahead of the event (1-2 months) • Most events should be noted one week prior • Optimal to post about it the day before and/or the day of the event • Be sure to include the day and date in the post. On Facebook for example we don't know when the post will appear in someone's timeline so "tomorrow" could be past the event. You need to say ,i "tomorrow, Saturday, March 14". On Twitter, you can say "tomorrow . • Make sure events are also on the City's Community Calendar on our website and try to include a link in the event post in order to raise awareness about our calendar (promote our tools). i 3 Social Media Tools .­--Analytics/Reports Look at the analytics of your page (i.e.: Facebook Insights) to see how people are engaging with your page — what posts they like, etc. You can learn from these reports for future posts in order to make the posts more targeted toward your end users. • Create a conversation calendar Use a calendar to mark down events/posts you plan to put out on social media —what site and when. Schedule time once a week to update this calendar and schedule i these posts. i ;• Canva • Online tool you can use to create professional looking cover photos, jevent notices, etc. jio www.canva.com l( r_ -L _ Social Media Tools social media management tool ity Communications Manager can help you get set up on the you are able to manage multiple social media sites in one :up to 3 sites with a free account). You can also track reports n mind, some posts with links or multiple pictures on Hootsuite iost very well on Facebook, so you may be better off scheduling er post in Hootsuite and then scheduling it directly on ook as well, in order to make the appearance of the post more ling. sure you check Hootsuite or social sites on a daily basis to stay ed with end users (IE.* if mentioned in tweets, posts, etc) ootsuite.com Social Media Stats A is aging. 45% of Internet users aged 65+ use Facebook and Instagrarn are youth dominated networks :ogle aren't using multiple social networks; over 50% of Internet ther don't use any social networks, or use just one A and Instagram users are the most engaged; around 60% of their gn in every day (compared to 46% of Twitter users) all social networkers use Facebook immers also use Twitter; there is a 50% crossover between the s A and Linkedln are stand-alone networks; there is much less er usage with other networks (except Facebook) A and LInkedIn users are wealthier than the other networks with a ,centage earning over $75, 000 Facebook page interactions are photo based (Source: Pew I'll — �111?),l A N4,_ - 2/10/16 0 41 a °i PiNTERIST IMUIR FACEBBGK INSTAORAM 000011• LI!aKEONi SOCIALSITE 141WGUha SOCIALMING sortiAtsNaAwO sDaALBETWDRK , BUSINESS THAT is ALI wiT SOCIALSITE SITE THAT HAS SITE All AMD BUtUBYGONLE TBATAua sT B ORIENTED DISCOVERY YNATI #iTS4A i I BILI O f ��� PirJU A�I,s Arz� p¢ y ajTTD f �B �$��TB S ERS 1 Sll9i '- E Y IAflOH i � TUClLOfidLES r=T.s,kil CORPOifiATE y I A3 1, 11. �hh3 ��,k.T�ri;I ia�tl°�faut &BRANDS �¢ jf NPSNi1hs �n� asr 1a AAETWDB C Tf #2 �A _ A t io TEND TO BE A : GOOD FIT 0A Ci CONNECT USERS ARE: - _ SHARE Plumes C�Nroll on"�; �` 9 r ?I 3i EI5 2 5 MUM e v ;Am, C�iitklftOBAiSRLY -- 4 32% GALE rE YErT —v --w ¢ MOSTFDUDWED BRAND 15 — r WITH 926,000 — 19%OFkJS 4D -nArxI EYLAP PAY ARE36 ti DEi OLDEN 70 560 1 150 400 240 MINION MILLION BILLION MILLION MILLION M41 MILLION mumin 9T il,S 4 F0 wm TM CH 2/10/16 10 2015 Summer Day Camp Revenue $69,345.00 Expenses $60,479.96 Prospect Elementary: Averaged 44 children per day Siena Elementary: Averaged 32 children per clay Camp is available for children ages 6 - 11 13 u ---------------------- �. `�► " ,�„ ilk►'; 2015 Outdoor Adventure Camp Revenue 12,227.00 Expenses 11,635.85 OAC was full all summer with a maximum of 12 kids each week. Carnp meets and departs from Prospect Elementary and is for children ages 9 — 14. 2/10/2016 1 2/10/2016 Community Education Classes • What are they? What do we offer? • Classes take place at the Meridian Community Center, local elementary schools and various other locations located around the Treasure Valley. • Classes taught by contracted instructors. • Contracts are 80/20 agreements. • FY 14 175,390.00 • FY 15 228,715.00 2/10/2016 3 v LU LU � LL Let 24 Y Z Q J d a w 0- Z O 0 U O O r 0. O z Z ( w D H Q CL Ww 0 z O Y Q w W u LU W p� z V Q OCL a ZZ Q J LU J o W >- I- caI - m U ) | § \ C O_ .� S � � � CO2 � § ! 42 / la | § \ C O_ .� S � � � CO2 � § ! E IDIAN PARKS Ft RECREATION COMMISSION PARKS COMMITTEE MISSION: The mission of the Parks Committee is to help steer future locations, park identities, amenities, and art to better serve the demands of the City of Meridian and to work closely with the MPR Department to develop and implement concepts into functional parks that serve all citizens. GOALS Ft OBJECTIVES • Fiscal Year 2015-2016: 1. Implement the master amenities plan for all parks. 2. Recommend the design, construction, and installation of two artificial shade structures at Bear Creek and Renaissance Parks. 3. Assist in the design and development of the South Meridian 77 -Acre Park and two new neighborhood parks. 4. Develop specific recommendations for adult amenities. 5. Work with the Arts Commission in using art to reinforce the identities of the three parks— Heroes, Champion, and Renaissance. MINUTES • Wednesday, February 10, 2016 The Parks Committee met on Wednesday, February 10, 2016 in the City Council Conference Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: X Sharon Borton, Commissioner £t Chairwoman MPR Commission Parks Committee Meeting - March 9, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Phil Liddell, Commissioner X Craig Robinson, Commissioner X Mike Barton, MPR Dept. (minutes taker) X Rachel Myers, MPR Dept. (attended a portion) X Gretchen Caserotti, MAC Commissioner (guest) X Mary Jensen, MAC Commissioner (guest) X Claudia Weathermon Tester, MAC Commissioner (guest) X Hillary Bodnar, Arts Et Culture Specialist (guest) 1. Continue Discussion of Creating Park Identity Through Artwork Via an RFP Draft Review Phil briefed the group on park identities and handed out park site plans. They talked about an RFP (Request for Proposals) and decided to go with an RFQ (Request for Qualifications) call for artists. The Arts Commission is working on the evaluation criteria and scoring for the RFQ, which should be finalized in the near future and advertised. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, March 9, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Follow-up: Discuss Finished RFQ 2. Review Committee Goals Et Objectives MPR Commission Parks Committee Meeting - March 9, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Et RECREATION COMMISSION PATHWAYS COMMITTEE ��AM1191,111 The mission of the Pathways Committee is to identify opportunities to implement and develop a connected pathway system that enhances the quality of life through transportation alternatives. GOALS 8t OBJECTIVES • Fiscal Year 2015-2016: 1. Plan for the April 13, 2016 Spring Pathways Tour. 2. Plan for the November 9, 2016 Pathways Priority Workshop. 3. Prioritize pathway projects. 4. Help identify any gaps or missing pathway sections, etc. in the community to get these segments developed and/or upgraded. MINUTES • Wednesday, February 10, 2016 The Pathways Committee met on Wednesday, February 10, 2016 in Conference Room A at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: X John Nesmith, Commissioner Et Chairman X Jay Gibbons, MPR Dept. MPR Commission Pathways Committee Meeting - March 9, 2016 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. X Rachel Myers, MPR Dept. (attended a portion) 1. Brainstorm FY2016 Committee Goals Et Objectives The group discussed and identified Committee goals as follows: 1) Plan for the April 13, 2016 Spring Pathways Tour. 2) Plan for the November 9, 2016 Pathways Priority Workshop. 3) Prioritize pathway projects. 4) Help identify any gaps or missing pathway sections, etc. in the community to get these segments developed and/or upgraded. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 2. April Pathways Tour Planning Committee members spent the remainder of their time planning for the tour scheduled for April 13, 2016 and shared some ideas and routes. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, March 9, 2016 5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1. Discuss Current Pathway Development Projects 2. Plan for the Spring Pathways Tour Et Set Route 3. Discuss Any Missing Pathway Segments not yet Identified in Meridian MPR Commission Pathways Committee Meeting - March 9, 2016 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Et RECREATION COMMISSION MARKETING COMMITTEE VAK111613 The mission of the Marketing Committee is to promote events, programs, signage, and amenities in the City of Meridian, as well as develop and maintain relationships with community organizations. GOALS Ft OBJECTIVES • Fiscal Year 2015-2016 (To be identified) MINUTES • Wednesday, February 10, 2016 The Marketing Committee met on Wednesday, February 10, 2016 in the Clerk's Conference Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45 p.m. Attending: X Jo Greer, Chairwoman Et Commissioner (Minutes Taker) X Creg Steele, Commissioner X Hannah Sturtevant, Commissioner X Shelly Houston, MPR Dept. X Colin Moss, MPR Dept. X Rachel Myers, MPR Dept. (attended a portion) 1. Brainstorm Committee Goals Ft Objectives for FY2016 MPR Commission Marketing Committee Meeting - March 9, 2016 Page 1 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. The Committee reviewed the Mission Statement and verified the definition of "signage." Action Items: • Clarify signs to be marketing related; not pathway or park signs. Committee Recommendations to Commission: • None at this time. 2. Update on Park Et Pathway Z -Card Map The map and text needs to be updated to match the current Master Plan. Action Items: • Craig will connect with Treg Bernt to verify sponsor commitment with Meridian Cycles on a quote of $1,065 to print 1,000. Committee Recommendations to Commission: • None at this time. 3. Update on Parks Et Recreation Marketing The Committee brainstormed items for purchase: nylon disks, pens, Frisbees, yoyos, football and basketball stress balls. Action Items: • Shelly and Colin to choose programs to market and bring catalogs and/or ideas to the next meeting. Committee Recommendations to Commission: • None at this time. 4. Update on Year at a Glance in Meridian/Top Meridian Events Calendar The group discussed creating fliers or calendars (potentially including photos) of Meridian Parks Et Recreation events and the months they occur to include with utility bills and to have at the front visitor's desk. Action Items: • Review rough draft created by Shelly at the next meeting—to have printed. Committee Recommendations to Commission: • None at this time. 5. Commissioner Presence in the Community - New Items (Unplug £t Be Outside Week, CableONE Movie Night, Other) Once the calendar (#4 above) is generated, the Committee can use this for Commissioners to commit to events. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. 6. Use MPR Presentation and Solicit to Community Organizations - Spear -headed by Committee This agenda item was not discussed, due to time constraints, but will be tabled for the next meeting. Action Items: • None at this time. MPR Commission Marketing Committee Meeting - March 9, 2016 Page 2 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Committee Recommendations to Commission: • None at this time. 7. Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) The group discussed the purpose of this agenda topic. Action Items: • Creg will reach out to Anne Little Roberts to help facilitate this. Committee Recommendations to Commission: • None at this time. 8. Continue Social Media Presence This agenda item was not discussed, due to time constraints. Action Items: • None at this time. Committee Recommendations to Commission: • None at this time. The meeting adjourned at approximately 6:30 p.m. AGENDA • Wednesday, March 9, 2016 5:30 p.m. - Meridian City Hall, Council Chambers, 33 E. Broadway Avenue, Meridian, ID 1 Solidify Committee Goals Et Objectives for Fiscal Year 2015-2016 and Prepare a List 2. Update: Park Et Pathway Z -Card Map/Printing Sponsor 3. Update: Commissioner Presence in Community - Use Calendar 4. Update: Parks Et Recreation Marketing; Review Catalog 5. Update: Year at a Glance Meridian Parks Et Recreation Events Calendar 6. Update: Use MPR Presentation and Solicit to Community Organizations - Spear -headed by Committee 7. Update: Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic Benefits of the MPR Department (Build Off of Twin Falls) MPR Commission Marketing Committee Meeting - March 9, 2016 Page 3 of 3 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. PARKS Et RECREATION DEPARTMENT STAFF REPORTS March 9, 2016 Department Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the March 9, 2016 MPR Commission Meeting.) Parks Superintendent's Report: MIKE BARTON 1. Pine Avenue Road Widening - Significant coordination is occurring on this project between MDC, ACRD, WH Pacific, The Land Group, and staff. We expect to have a completed design by sometime this summer. The widening project is scheduled for 2018. 2. Bellano Creek Neighborhood Park - An update will be provided to the Commission during our concept presentation on March 9. 3. Bainbridge Park (William Watson) Neighborhood Park - An update will be provided to the Commission during our concept presentation on March 9. Parks £t Recreation Department Staff Reports - March 9, 2016 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 4. 77 Acre Park Phase One Design - We are still negotiating scope and fees with our chosen consultant, The Land Group. As soon as they are under contract, we will start working quickly on a design and look forward to presenting those ideas to the Commission. 5. Kleiner Park Shade - I've been working on some different concepts and prices that would be for shade sails over the playground at Kleiner Park. Once we get a design that falls within budget and is functional, we can share that at a future meeting; stay tuned. 6. Hillsdale Park - The design of this project is getting ready to start back up again. The Commission will see progress in the coming months. 7. Herald Cox Softball Field Lighting - The lighting upgrades project is underway. Conduit trenching and demolition has started. The new lights are due to arrive on March 14 and will be up and operational by the end of the month. 8. Maintenance Activities in the Parks - Crews have been cutting down ornamental grass, installing fertigation equipment, making repairs to the irrigation diversion structure at Champion Park, attending training, servicing every truck and piece of equipment we have, and many other tasks getting ready for spring. If you get a chance, look at the main restroom at Settlers Park and take note on what an outstanding renovation job our staff did. It looks brand new! City Arborist's Report: ELROY HUFF 1. MDC Meeting - I will be giving an update to the Meridian Development Corporation Board on the morning of March 9, 2016 about the downtown tree project for this year and a look ahead for the next few years. 2. Park Forestry Winter Work - I am still working on some pruning contracts for early spring. I have completed Tully Park and am working on some pruning on the Fothergill Pathway, Generations Plaza, and Centennial Park. Arbor Day Celebration - We have secured a school site for this year's celebration, which will be held at Chief Joseph Elementary. We are finalizing the date. 4. Downtown Tree Box Replacement 2016 - This project is ready to go out to bid for 2016. We will be working on ten (10) tree sites this spring. Parks i* Recreation Department Staff Reports - March 9, 2016 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Parks 8t Pathways Project Manager's Report: JAY GIBBONS Five Mile Creek Pathway - Segment H2, Badley to Fairview - Staff continues to pursue easements to allow construction of a multi -use pathway building on the success of the H1 project completed in 2012. CTA Architects has been hired to provide design and survey services for the pathway segment. The consultant has provided three (3) exhibits for review and discussion of the pathway alignment, amenity locations, and connections to streets. Staff is currently reviewing the draft construction documents for the project. Final plans and the floodplain application are being finalized. Easement request letters and exhibits have been sent to the three property owners. 2. Rail With Trail Pathway - A regional RWT Pathway workgroup has been created and has met twice regarding expanding the City's project to encompass a pathway from the depot in Nampa to the depot in Boise. Members of the workgroup represent each city, the highway district, and COMPASS. Work is ongoing. 3. Transportation Improvement Projects - Staff is working with Development Services and Public Works to coordinate roadway and intersection improvements for near-term projects. These projects include Pine Avenue - Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road Widening - Cherry to Ustick. 4. FY201616 Five Mile Pathway System Project - The funded project is to secure pathway easements for all proposed segments from Black Cat Road to Eagle Road. Staff has mapped the system and identified the property owners to be contacted. The second aspect of the funded project is to construct widened existing sidewalks in two locations; west side of Linder - Bud Porter to Ustick, and the south side of East James Court to the Jackson Drain Pathway. Contracts for the construction drawings for each project are being signed. Easement request letters are being prepared for all affected properties. 5. Lemp Canal/Larkwood Pathway Connection - The project will close the gap between two existing multi -use pathways running parallel to McMillan Road between Locust Grove and Meridian Roads across the frontage of the Larkwood Subdivision. Staff has contacted the Settlers Irrigation District to assess the project timing with regard to the upcoming irrigation season. The District will require an existing ditch be tiled under the east end of the pathway connection and may require canal bank stabilization. These may or may not be possible to complete prior to March 15, 2016. Survey work is scheduled to be completed prior to March 15. Construction plans wilt follow. Parks 8t Recreation Department Staff Reports - March 9, 2016 Page 3 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Recreation Manager's Report: COLIN MOSS 1. Recreation Coordinator (Special Events) - Interviews are underway for the new Recreation Coordinator position, and we're hoping to have someone on board as soon as possible. 2. Volunteer Program Coordinator - As reported last month, Barb Hatch is joining our department as the Volunteer Program Coordinator. At the time of this report, her cubicle was scheduled to be installed on March 4th and her first day with us should be March 81n 3. Cole Valley Christian School Agreement - We've had an ongoing agreement with Cole Valley Christian School for several years in which they used Settlers Park for their football program and our department used their gymnasium for adult volleyball and basketball games. Now that Cote Valley Christian School has their own football practice space next to their school, we are modifying our agreement with them to allow for the introduction of their new baseball and girl's fastpitch teams, who will use Mo Brooks Field at Storey Park and Heritage Middle School respectively for their practices and games. 4. Temporary Use Permits - The special event requests continue to come in. There have been 42 events booked for 2016 so far. 5. Park Concessions Contracts - The due date for proposals for the Settlers Park and Tully Park concessions opportunities was March 2nd. At the time of this report, proposals had not been reviewed, but we anticipate selecting vendors and having lease agreements ready for Council approval by the end of the month. 6. Unplug and Be Outside Week - Planning is beginning for Unplug Et Be Outside Week, which is scheduled for April 25-30. This year, we've reached a partnership with the Treasure Valley Kite Festival, which will host this event the last Saturday of April in the future. The Kite Festival will coincide with Unplug Et Be Outside Week and provide some great cross -promotional opportunities. Recreation Coordinators' Report: Parks Ft Recreation Department Staff Reports - March 9, 2016 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. GARRETT WHITE it JAKE GARRO 1. Spring Break Day Camp - Spring Break Day Camp will be held March 21 - 25 at the Meridian Community Center. This camp is for children ages 6 - 11. Camp activities include field trips to Settlers Park, Planet Kid Indoor Playground, arts Et crafts, reading time, and activities at Unbound. 2. Camp Mer -IDA -M00 £t Outdoor Adventure Camp - Jake is finalizing summer day camp and outdoor adventure camp activities. Camp Mer -IDA Moo begins June 13 and takes place at Prospect and Siena Elementary schools. Outdoor Adventure Camp begins June 20 and takes place at Prospect Elementary with daily field trips to various locations around the Treasure Valley. 3. 2016 Summer Activity Guide - Jake is in the process of organizing our summer activity guide. Activity proposal sheets have been sent out to current instructors calling for activities that will make up our guide. We have had several individuals express interest in teaching through our guide this summer. Jake is hopeful we will be able to accommodate new instructors as teachable space is limited during the summer months. Summer classes will begin June 6 and conclude August 19. 4. Ignite Youth - This was held February 22 at the Idaho Party Barn and was a great event. MYAC members presented a five-minute presentation on a topic of their interest. The presentations were well thought out and entertaining. Judges for this event were Mayor Tammy, Roland Beres from KIVI news, and John Tomlinson from the Idaho Department of Transportation. IDT provided us with a generous sponsorship of $500 in return for presentations being presented on the topic of distracted driving. 5. Active Senior Day Trips - Jake is in the process of putting together a day trip for seniors to Oregon Trail Interpretive Center in Baker Oregon and rafting trips on the Payette River for late August or early September. 6. Winter Volleyball League - We are finishing up the regular season play and will begin the end -of -season tournament the week of February 29. This league will run through March 18. 7. Winter Basketball League - The Winter Basketball League ended the last week in February. We had 35 teams involved—the most we have had in the league. Parks ft Recreation Department Staff Reports - March 9, 2016 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 8. 77 -Acre Concept RFQs Ft CM Services - Garrett has been involved in the 77 - Acre Park development team. We have reviewed RFQs for the 77 -Acre Park design and Construction Manager. 9. YMCA Partnership - Each week we continue to meet with the YMCA to discuss the partnership. 10. Spring Softball League - The Spring Softball League registration window is now open, and we currently have 10 teams registered. We normally have 95 to 100 teams registered each year. The registration deadline is March 18. 11. Storey Park Softball Field Lighting Upgrades - Garrett has been working with Mike Barton on this project. During the week of February 29, the project will begin by digging a trench and laying conduit between two poles on the first base side of the field. They will then pull the existing wire and replace it with new wire. Existing wires were maxed out if not too small for the existing lights. The lights are scheduled to be replaced the week of March 14. 12. Scorekeepers - Garrett has been receiving applications and will be interviewing applicants the week February 29. 13. Spring Basketball League - We have 16 teams registered for the Spring Basketball League this year. Games are played three to four days a week at local school gyms. 14. Spring Volleyball League - The registration deadline for this league is Friday, March 11. We currently have 10 teams registered but expect to have 60 or more teams. We had 68 last year. Parks ft Recreation Department Staff Reports - March 9, 2016 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.