2016 03-9MERIDIAN PARKS & RECREATION COMMISSION
March 9, 2016
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E IDIAN
PARKS Ek RECREATION COMMISSION
REGULAR MEETING • AGENDA
Meridian City Hall - Council Chambers
33 East Broadway Avenue, Meridian, Idaho
Wednesday, March 9, 2016 • 5:30 p.m.
Mission:
The Meridian Parks £t Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
Approximate
Presenteri Time
1. Roll -Call Attendance Rachel Myers 2 minutes
Creg Steele, President _ John Nesmith
Sharon Borton, vice President _ Craig Robinson
Jo Greer _ Matt Stoll
_ Phillip Liddell _ Hannah Sturtevant
2. Adoption of the Agenda
Creg Steele i 2 minutes
----------------------------------------------- :--------------------
3. Approval of Minutes of the February 10, 2016 Regular Creg Steele
Meeting
4. Announcements
a. Spring Pathways Tour in April
5. Committee Meetings
a. Parks Committee
b. Pathways Committee
c. Marketing Committee
6. Committee Reports
a. Parks Committee
2 minutes
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Jay
----------------------- -----------------Jay Gibbons 5 minutes
------------------------ -----------------
50 minutes
15 minutes:
Sharon Borton 5 minutes
Parks ft Recreation Commission Meeting Agenda - March 9, 2016 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Commtte--------------------------------------------------------------------- - ---:----------
b. Pathways ieJohn Nesmith 5 minutes
c. Marketing Committee Jo Greer 5 minutes
7. New Business
a. Community Garden Update
b. Graycliff Estates Future Neighborhood Park Discussion
8. Old Business
a. Bellano Creek Subdivision Park Design Concept Update
b. Bainbridge Subdivision Park Design Concept Update
9. Workshop
a. MPR Master Plan Implementation
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10. Staff Reports
11. Executive Session Per Idaho Code Section 74-206(1)(c):
To acquire an interest in real property which is not
owned by a public agency
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12. Adjourn
ATTACHMENTS:
(1) 2-10-16 Regular Meeting Minutes
(2) Parks Committee: Mission, Goals
Et Objectives, 2-10-16 Minutes, 3-
9-16 Agenda
(3) Pathways Committee: Mission,
Goals Et Objectives, 2-10-16
Minutes, 3-9-16 Agenda
(4) Marketing Committee: Mission,
Goals Et Objectives, 2-10-16
Minutes, 3-9-16 Agenda
(5) Staff Reports: Administration,
Parks, and Recreation Divisions
Juli Bokenkamp
Becky McKay
35 minutes:
15 minutes
I
20 minutes
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1
40 minutes:
Kim Siegenthaler ;
20 minutes
Bob Schafer i
20 minutes
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I
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Steve Siddoway
I
30 minutes
------------------------I
MPR Staff
15 minutes
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Creg Steele
1 minute
SPRING PATHWAYS TOUR: APRIL 13, 2016 • 5:30 P.M.
NEXT REGULAR MEETING: MAY 11, 2016 • 5:30 P.M.
2016 All -Commission Goals:
1. Develop a connected pathway system across the City of
Meridian, with the Five Mile Creek Pathway as the top
priority.
2. Begin implementation of the updated MPR Master Plan.
3. Participate in the design development of Bellano
Creek/Huskey, Bainbridge, and the South Meridian 77 -Acre
properties.
4. Explore options to obtain, build, or develop partnerships for
a field house, an aquatics center, and/or additional park
space.
5. Engage other task forces, commissions, entities, and agencies
through workshops and other outreach for partnership
opportunities.
6. Pursue improved tools and opportunities to communicate
with citizens and stakeholders.
7. Pursue opportunities to foster greater Commission
involvement in community events.
Parks Ft Recreation Commission Meeting Agenda - March 9, 2016 Page 2 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
PARKS Ft RECREATION COMMISSION
REGULAR MEETING • MINUTES
Meridian City Hall City Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Wednesday, March 9, 2016 • 5:30 p.m.
The Meridian Parks Ft Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
1. Roll -Call Attendance
Commission President Creg Steele called the meeting to order at approximately 5:35
p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as
follows:
X Creg Steele, President X John Nesmith
X Sharon Borton, Vice President X Craig Robinson
X Jo Greer 0 Matt Stoll
X Phillip Liddell 0 Hannah Sturtevant
Others present were: City Council Liaison Anne Little Roberts; MPR Department staff—
Director Steve Siddoway, Parks Superintendent Mike Barton, Parks 8t Pathways Project
Manager Jay Gibbons, Recreation Manager Colin Moss, and Marketing Coordinator
Shelly Houston; Deputy City Attorney Emily Kane; and Citizens Juli Bokenkamp, Becky
McKay, Lee Centers, Kim Siegenthaler, and Bob Schafer.
2. Adoption of the Agenda
Commission President Creg Steele entertained a motion to adopt the agenda as
presented. Commission Vice President Sharon Borton moved to adopt the agenda as
presented. Commissioner Jo Greer seconded the motion. All were in favor of the
motion.
3. Approval of Minutes of the February 10, 2016 Regular Meeting
Commission President Creg Steele entertained a motion to adopt the agenda as
presented. Commission Vice President Sharon Borton moved to adopt the agenda as
presented. Commissioner Jo Greer seconded the motion. All were in favor of the
motion.
Parks £t Recreation Commission Meeting Minutes - March 9, 2016 Page 1 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
4. Announcements
a. Spring Pathways Tour in April - Jay Gibbons Et Steve Siddoway
MPR Parks Et Pathways Manager Jay Gibbons announced a Pathways Tour will be
held on April 13, 2016, which will start at the regular time of 5:30 p.m. Last year
the Commissioners took a bike ride, which is on the table for this year as well. An
update will be provided on current pathway projects and where the
Department/City is headed.
MPR Director Steve Siddoway added everyone will meet at Meridian City Hall, load
the bikes, and have the first part of the tour be in the van and the second half on
bikes. The Pathways Committee members and MPR staff will set the route and
sites, which will be a combination of updates on current projects as well as riding
a new section of pathway they have not ridden before.
Commission participants broke out into their respective committees at approximately
5:41 p.m.
5. Committee Meetings
a. Parks Committee
b. Pathways Committee
c. Marketing Committee
The Commission reconvened from committee meetings at approximately 6:35 p.m.
6. Committee Reports
a. Parks Committee - Phil Liddell
Committee member Phil Liddell reported the Parks Committee met that evening.
Those in attendance were: Chairwoman Sharon Borton, Mike Barton, Phil Liddell,
Craig Robinson, and Rachel Myers.
• Follow-up: Discuss Finished RFQ - The Committee followed up on the Request
for Qualifications (RFQ) from the Arts Commission in regards to getting some
public art, building a roster of eligible artists that they could draw from, and
how that was going. Mike gave the group a copy of the RFQ with a date of May
61 2016 that all applications would have to be received by the City. In the
meantime, the Committee will look at some catalogs in May that are available
for off-the-shelf artwork so they can have an idea of what is available, if they
decide to go that route. Not every park needs to have an artist create
something, which would be vastly more expensive. Therefore, there may be an
application where they can apply something that is already premade.
• Review Committee Goals Et Obiectives - Committee members reviewed their
goals and objectives and made some very minor changes to them.
b. Pathways Committee - John Nesmith
Committee Chairman John Nesmith reported the Pathways Committee met that
evening. Those in attendance were: Chairman John Nesmith and Jay Gibbons.
• Plan for the Spring Pathways Tour Et Set Route - Committee members went over
the agenda for the Pathways Tour scheduled for Wednesday, April 13, 2016.
Participants will tour current pathway development projects by vehicle and
bicycles. Jay will finalize the plan.
Parks It Recreation Commission Meeting Minutes - March 9, 2016 Page 2 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Discuss Current Pathway Development Projects - The group discussed the Five
Mile Creek Pathway, Segment H2 project from Badley to Fairview. Jay is
diligently working on getting some easements and other tasks to complete this
section of pathway.
Discuss Any Missing Pathway Segments Not Yet Identified in Meridian -
Committee members discussed a strategy to investigate the pathway segment
off of Cherry Lane that goes behind the high school.
c. Marketing Committee - Jo Greer
Committee Chairwoman Jo Greer reported the Marketing Committee met that
evening. Those in attendance were: Chairwoman Jo Greer, Creg Steele, Shelly
Houston, and Colin Moss.
• Solidify Committee Goals Et Objectives for Fiscal Year 2015-2016 and Prepare a
List - The group identified their goals and objectives and ran through the list of
items the Committee has been working on.
• Update: Park Et Pathway Z -Card Map/Printing Sponsor - Rachel Myers received
an updated quote on the printing of the z -cards of $1,141, quantity 1,000. MPR
staff will work with the IT Department to update the map and overall design.
• Update: Commissioner Presence in Community - Use Calendar - A few of the
Commissioners will be attending the next Coffee With the Mayor. The
Committee would like to get a calendar of events together of different
activities the Commissioners could be present at. This is a work in progress.
• Update: Parks Et Recreation Marketing; Review Catalog - The Committee went
over pricing on some items, such as small footballs or basketballs that Shelly
brought flyers for. These balls run anywhere from $0.89 to $1.15 each if 1,000
are purchased. This expense would have to come out of the MPR Department's
marketing budget.
• Update: Year at a Glance in Meridian/Top Meridian Events Calendar - Shelly
prepared a draft calendar that would fit in an envelope. The group went over
the list and had some minor changes. Shelly will make revisions and return to
the Committee with the updated version in May.
• Update: Use MPR Presentation and Solicit to Community Organizations - Spear-
headed by Committee - The MPR Department does have a community
presentation, which has not yet been updated this year, but can be. Steve
Siddoway stated the Committee may want to use the new presentation
members are working on with the Chamber of Commerce as the traveling show
for a while (see agenda item below). The group discussed being available for
different presentations, reaching out to the community, and spearheading
appointments to help solicit the MPR Department.
• Update: Ask Chamber of Commerce to Build a New Presentation Emphasizing
the Economic Benefits of the MPR Department (Build Off of Twin Falls) - The
Committee would like to have a presentation emphasizing the economic
benefits of the MPR Department. Anne Little Roberts is working on this project
at the moment and has requested a copy of Twin Falls' presentation.
7. New Business
a. Community Garden Update - Juli Bokenkamp
Parks ft Recreation Commission Meeting Minutes - March 9, 2016 Page 3 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Meridian Co -Op Gardeners President Juli Bokenkamp provided an update about the
Community Garden, which is located within Julius M. Kleiner Memorial Park.
Copies of her PowerPoint slide handouts are attached to these meeting minutes.
Additionally, Juli provided hard copies of the 2015 Annual Report of the Meridian
Co -Op Gardeners, which is also attached to these minutes.
MPR Commission Feedback:
• Commissioner Phil Liddell - He stated the Community Garden is a great effort
and great for the community, kids, and being active.
He inquired what the square footage is of the area. The garden is just under
one acre—approximately 3/ of an acre.
• Commission President Creg Steele - He inquired if there is a place on the
City's website for Juli's and the Meridian Co -Op Gardeners' contact
information. They don't have a webpage; they are just contacted on Facebook,
which seems to work for them. They feel they do not have the time or the
money to manage a webpage to keep that current and because they constantly
change. Juli would welcome a link on the City's website—"Find Us on
Facebook. " Their new sign will also have the Facebook contact information.
He inquired about the soil because last year, Juli expressed they were
struggling with the nutrient value. Juli stated the soil has improved. The
gardeners were out pulling weeds and noticed that every shovelful had worms.
Mike Barton responded the soil quality is getting better. MPR staff completed
some soil testing and are still evaluating and interpreting what the results
mean. The Parks crew will help Juli this year by getting a ripper to break up
the plow pan. They will incorporate the compost that was delivered and will
be adding to that. They may supplement the soil with some fertilizer.
b. Graycliff Estates Future Neighborhood Park Discussion - Becky McKay
Becky McKay with Engineering Solutions facilitated a discussion with the MPR
Commission about a possible neighborhood park in the South Meridian area. She
brought with her a drawing of the preliminary plat, which is attached to these
meeting minutes. The proposed 11.45 -acre park is located between Victory Road
and Linder and State Highway 69 and Amity. In the City's Comprehensive Plan for
many years, there has been a star depicted in this section of the map indicating
this was a place that the City would like to see a neighborhood park. This would be
a component park, meaning that there would be multiple subdivision pieces
(Brundage Estates, Biltmore Estates, and Graycliff Estates all owned by Lee
Centers) that would provide some acreage to make up a neighborhood park (similar
to Gordon Harris Park). Participants gathered around the conceptual plan and got a
little more familiar with the site in regards to how it would fit with the
surrounding neighborhood and how it might work as a future City park.
MPR Commission Feedback:
• Commission President Creg Steele - He inquired if the two larger areas that
would be separated by a ten -foot -wide pathway would be big enough for teams
to practice. Yes, they would be. The pathway could always move and does not
necessarily need to stay in the Williams Pipeline location.
• Commissioner Phil Liddell - He liked the idea of providing parking along the
southern perimeter of the park.
Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 4 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
He suggested no parking on the south side, have a small lot at the west end,
and move the pathway to one side rather than going through the center of the
park.
MPR Director Steve Siddoway - He liked the idea of having the pathway
penetrate through the center of the park if the open space on either side is
still large enough to be usable. Commissioner Jo Greer concurred, especially
to accommodate patrons who are wheelchair bound who would need to access
the multi -use fields.
He commented probably the biggest question in his mind is whether this park
would eventually be public or private. The MPR Department/ Commission put a
lot of work approximately two(ish) years ago into a park near Black Rock. Once
they had this project all worked out and were happy with the design and
presented it to Council, Council's direction was that the City had limited
impact fees, and they wanted to spend these fees on the South Meridian 77 -
Acre Park. Therefore, the proposed park went private, which could be the
same case with the Graycliff development. Steve just wanted to note this.
He commented Graycliff would meet the Commission's criteria for having good
frontage.
The idea of carving into the park with some parking along the frontage that
would get it out of the bike/travel lanes could be a good solution.
The issue he had with the private amenities has been resolved which were
moved out of the public park or from being within or directly adjacent to it;
i.e., the swimming pool, etc.
The entire park would be very linear; however, the space would be usable.
If the City/Department were to develop the amenities, they have never waived
impact fees for the donation of the ground by the donor. Steve does not
foresee impact fee waivers for Lee Centers, but they can discuss this topic
outside of the meeting.
The MPR Department would need water pressure at night, whether that means
a separate system or a certain design on the shared system which would allow
adequate water. Ideas will be explored in the future.
There was general consensus of pursuing Graycliff Estates as a future public park
and taking this forward, as long as the funding realities are up front; the site and
layout are generally good; there is usable space; and it is a good fit. MPR staff will
have a follow-up discussion with Becky and Lee Centers in the coming weeks.
8. Old Business
a. Bellano Creek Subdivision Park Design Concept - Kim Siegenthaler
Kim Siegenthaler who is the landscape architect with Jensen -Belts Associates for
Bellano Creek Park (the name will change), returned to the MPR Commission that
evening and presented the refined/final concept plan—based on the Commission's
feedback from January's meeting—and playground system plans. These documents
are attached to these meeting minutes. The park will be located in the Bellano
Creek Subdivision (formerly Isola Creek) near Ten Mile and Ustick Roads which runs
along the Five Mile Creek at Bridgetower.
Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 5 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
MPR Commission Feedback:
• Commission Vice President Sharon Borton - She appreciated how the final
plan reflects many of the requests from the scouts who were present at last
month's meeting.
• MPR Director Steve Siddoway - He inquired if MPR staff is thinking about
purchasing the cataloged art at this park site or making this one of the sites for
the artists. Mike Barton stated it has not been decided at this point in time
which scenario will be the case. There will be a placeholder for art. At the
May meeting, the Parks Committee will look through catalogs of art and see if
there is anything appropriate for some of these new parks; e.g., Bellano Creek
and Bainbridge.
There was general consensus to move forward. Next steps would be to start
putting together an opinion of costs so that MPR staff can accurately go through
the budget process this summer and have a construction budget ready to
potentially start construction in the spring in 2017.
A request with some historical information was brought forward to the MPR
Commission from Coleman Homes and Mr. Edward J. McNelis, who is the Trustee
for Leonard Huskey Estate to name the park "Beta Huskey Park," which is attached
to these meeting minutes.
Commission Vice President Sharon Borton motioned to recommend the Bellano
Creek property be named "Reta Huskey Park. " Commission President Creg Steele
seconded the motion. There were two ayes and four nays. The vote was not in
favor of the motion and was denied. Based on direction from the Commissioners,
MPR staff will work on the due diligence process regarding Reta Huskey and the
family history/ background. This topic will be brought forward again at the May
Commission meeting for follow-up.
b. Bainbridge Subdivision Park Design Concept - Bob Schafer
Bob Schafer who is the landscape architect with The Land Group for Bainbridge
Subdivision Park (the name will change), returned to the MPR Commission that
evening and presented the refined/final concept plan based on the Commission's
feedback from January's meeting. This document is attached to these meeting
minutes. The park will be located in the Bainbridge Subdivision near north Ten Mile
on Lost Rapids Drive.
MPR Commission Feedback:
• MPR Director Steve Siddoway - Regarding the berms and their heights around
the perimeter of the park, he commented that the consultant needs to be
careful not to create hiding spaces behind the neighbors' backyards to where
there would be little to no visibility.
• MPR staff suggested adding a tot tot to the playground.
• MPR staff suggested adding roughly eight more parking stalls in the parking lot
to bring the total count of spaces to 30.
There was general consensus to move forward with design development. The
design team will think through the play elements to get a mix of traditional and
non-traditional components and add more parking. MPR staff hopes to bid the
project in December 2016 for a spring 2017 construction project.
Parks ft Recreation Commission Meeting Minutes - March 9, 2016 Page 6 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
9. Workshop
a. MPR Master Plan Implementation - Steve Siddoway
MPR Director Steve Siddoway stated last month he received some feedback that
the MPR Commission wanted him to return with the MPR Master Plan and to know
that this was not a document just sitting on the shelf gathering dust. Are they
working towards implementation? What are the goals and recommendations?
Therefore, Steve touched on some of them that evening to know that they are and
to ensure MPR staff is not forgetting things. The comprehensive list of the Action
Plan section can be found on pages 111-118 of the Meridian Parks Et Recreation
Master Plan, which was adopted in December 2015. Steve highlighted the
following goals and objectives:
Goal 1: Continue to Improve Organizational Efficiencies
Objective 1.1: Maintain existing level of service goal
Update - The existing level of service is 3. The MPR
Department would like to keep its goal of 4. There are
multiple parks identified that will be developed, which is the
work MPR staff is doing to grow the park system and get their
level of service up where they want it. They just have to
continue to add parks as the City adds population in order to
meet this goal.
Objective, 1.2: Enhance and improve internal and external
communication regarding Department activities and services
Update - The Marketing Plan is in the hands of Shelly Houston,
specifically as staff and the MPR Commission's Marketing
Committee members who will help the MPR Department own
those activities.
Objective 1.3: Provide improved signage agency -wide to make it
easier for patrons to find and use parks, facilities, and pathways
Update - The top priority is the need for pathways signage.
Steve proposed the MPR Commission's Pathways Committee
take on this element to specifically look at the pathway
signage and where those are needed. The Commission saw
several of the needed sign locations on the Pathways Tour in
2015 and places where it is not intuitive for individuals to turn
to stay on the pathway, etc.
Objective 1.4: Maintain existing quality standards for facilities
and amenities
Update - This is the City's/ Department's Capital
Improvements Plan (CIP) and lifecycle maintenance. MPR
staff works on these plans annually, which were updated last
fall with the MPR Master Plan and will be updated again next
fall.
Objective 1.5: increase social media use and navigation apps for
parks and pathways
Update - The MPR Commission received a presentation on
Social Media Best Practices in February 2016 and are on track.
This is also work that is being focused on by the Marketing
Committee.
Parks !* Recreation Commission Meeting Minutes - March 9, 2016 Page 7 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Objective 1.6: Increase appropriate partnerships within the
community
Update - The best recent example over the last couple of
months is the new disc golf course in Kleiner Park. The
Commission received a couple of articles. MPR staff has been
working with the Gem State Disc Golf Association to get the
equipment installed. The course has received a lot of recent
attention.
Objective 1.7: Increase the utilization of technology to improve
customer service and efficiencies
Update - This entails exploring options to increase the use of
technology and specifically wanting to provide online shelter
reservations. MPR staff is very actively working on this option
and have held five or six different demonstrations from
various software companies that would allow the Department
to do this. Staff members have a top candidate and are
getting ready to set up an additional follow-up with them.
Objective 1.8: Staff appropriate to meet demand and maintain
established quality of service
Update - This is a constant discussion. MPR staff is working on
enhancements to add some additional part-time seasonal staff
for the arborist duties, as well as ensuring they are staffing up
for these future parks that are coming on as they are needed.
Objective 1.10: Expand the volunteer program
Update - Barbara Hatch, who is the Volunteer Program
Coordinator and has been housed in the Police Department,
has recently transferred to the MPR Department and runs the
Park Ambassador Program. They are building a cubicle for her
and should have her move in within the next few weeks. She
will be ramping up the MPR Department's volunteer program
immensely.
Goal 2: Increase Financial Opportunities
Objective 2.1: Increase special event and activities sponsorships
Update - The Department is working on this. The best
example is the work that was done on the Community Block
Party last fall. MPR staff increased the size of this event and
increased sponsorships at the same time.
Objective 2.2: Evaluate developer impact fee ordinance
Update - MPR Commissioner John Nesmith and Steve Siddoway
sit on the Impact Fee Committee. They meet quarterly.
There will be another major update of the impact fee in 2018;
however, MPR staff is constantly monitoring the impact fee.
The big update happens on a five-year cycle, and they are a
couple of years into the current one. In a couple of years, the
Impact Fee Committee will start an update of the next big
update for adoption.
Objective 2.3: Pursue grant and philanthropic opportunities
Update - MPR staff is constantly on the lookout for these
opportunities. Steve just had Jay Gibbons assess the
Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 8 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
feasibility of a Tiger Grant, which they determined did not
make sense. The MPR Department goes after a lot of grants
and is awarded a lot of grants which have funded amenities in
Meridian parks. MPR staff continues to assess grants and
determine whether they are feasible to go after or not. The
Department of Commerce also puts out a quarterly
publication, "Show Me the Money," to which Steve has
subscribed. Steve shared this publication with staff earlier in
the week so they can subscribe to look for opportunities.
Steve welcomes any ideas or potential grant opportunities
from the Commission.
Objective 2.4: Implement a cost recovery and pricing policy
Update - The cost recovery and pricing philosophy was
actually detailed for the first time in the MPR Master Plan.
Goal 3: Continue to Improve Programs and Service Delivery
Objective 3.1: Increase year round recreational programming and
activities
Update - Jake Garro is doing a fantastic job. He presented to
the MPR Commission the numbers last month. Things are on
the increase. Jake is increasing programming for seniors, etc.
He has been really working hard on doing this.
Goal 4: Maintain and Improve Facilities and Amenities
Objective 4.2: Expand pathways and connectivity
Update - This is obviously one of the number one priorities of
the MPR Commission and specifically of the Pathways
Committee. A Pathways Tour is planned for April 2016 to see
progress that is being made and underway on multiple
projects.
Objective 4.6: Improve parking at parks
Update - Improving parking at parks is not just about adding
parking lots but how the MPR Department manages parking,
etc.
Objective 4.7: Continue to improve ADA accessibility at all
facilities
Update - The MPR Department is budgeted this year to do an
ADA Transition Plan for all parks within the City's system and
make a plan for assessing how well they meet the newly -
updated ADA guidelines. Steve expects this project to move
forward later this fiscal year, which is at the direction of the
City's legal counsel. As soon as they give the go-ahead, the
MPR Department will be ready.
Objective 4.8: Upgrade comfort, convenience, and cultural
amenities to existing facilities
Update - The MPR Department has been getting multiple
proposals on shade and are actively working on a specific
shade project for Kleiner Park.
MPR Commission Feedback:
Parks Et Recreation Commission Meeting Minutes - March 9, 2016 Page 9 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Commission President Creg Steele - He stated this plan is huge and inquired if
MPR staff has some kind of a schedule in order to prioritize the goals and
objectives. He added the MPR Master Plan is to look ahead for 10+ years and is
not meant to be completed within a year. Is there a method the MPR staff is
approaching with this plan? It is more ad-hoc than a specific spreadsheet or
flowchart about completing tasks. Many of these goals and objectives, when
one looks at the timeline—many state ongoing or short-term. There are a lot
of these things that are happening on a regular basis. MPR staff will pause
once in a while and ask if all of these goals have equal priority, or what is the
biggest priority, because they cannot complete them all at once. They have a
limited staff, but they do a whole lot and are making progress on many, if not
most, of these fronts. There is not a methodical way to have broken these
goals down. Each MPR staff member owns their responsibilities and prioritizes
them as they see best. Things are in motion regularly.
10.Staff Reports - NONE
11.Executive Session Per Idaho Code Section 74-206(1)(c): To acquire an interest in
real property which is not owned by a public agency
Commission President Creg Steele entertained a motion to convene into executive
session. Commission Vice President Sharon Borton moved to convene into executive
session. Commissioner John Nesmith seconded the motion.
An individual voice vote was taken of the members present by Rachel Myers as
follows:
X Creg Steele, President X Phillip Liddell
X Sharon Borton, Vice President X John Nesmith
X Jo Greer X Craig Robinson
The vote was unanimous and in favor of the motion.
The MPR Commission convened into executive session pursuant to Idaho Code 74-
206(1)(c) to discuss acquisition of an interest in real property which is not owned by a
public agency.
Commission President Creg Steele entertained a motion to conclude the executive
session and reconvene into the regular session of the meeting. Commission Vice
President Sharon Borton moved to conclude the executive session and reconvene into
the regular session of the meeting; Commissioner John Nesmith seconded. The
motion carried.
11.Adjourn
Commission President Creg Steele entertained a motion to adjourn the meeting.
Commission Vice President Sharon Borton moved to adjourn the meeting.
Commissioner Craig Robinson seconded. The vote was unanimous and in favor of the
motion.
There being no further business, the meeting adjourned at approximately 9:58 p.m.
(AUDIO ON FILE OF THESE PROCEEDINGS)
Parks Ft Recreation Commission Meeting Minutes - March 9, 2016 Page 10 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
APPROVED:
/-,W _'q / 1-3 /
CREGAEdE, PRESIDENT DATE
akArN &&44x,�
SHARON BORTON, VICE PRESIDENT
/ rem
Attachments:
1) PowerPoint Presentation: Meridian Co -Op Gardeners - Looking Back at 2015 and
Moving Forward in 2016 (8 pages)
2) Meridian Co -Op Gardeners 2015 Annual Report (5 pages)
3) Graycliff Estates Preliminary Plat (1 page)
4) Bellano Creek Subdivision Park Revised Draft Design Concepts (2 pages)
5) Bellano Creek Subdivision Park Playsystem (4 pages)
6) Reta Huskey Historical Document by Edward J. McNelis (1 page)
7) Bainbridge Subdivision Park Revised Draft Design Concept (1 page)
Parks tt Recreation Commission Meeting Minutes - March 9, 2016 Page 11 of 11
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
2/10/16
Why Social Media?
• Social Media provides'a way for instant access to residents
• It is a free way to disseminate information to large masses
• When used correctly, it is an effective way to convey a brand and
messaging as well as updates during emergency situations
• It supports Search Engine Optimization (SEO). SEO is the process of
i
getting "free" and "organic" search results on search engines.
• It is best to choose preferred social networks: Rather than try to
concentrate campaigns on each social channel, the trend and best
practice is for companies to choose a main channel they want to
focus on (i.e.: Facebook and Twitter only or just Facebook)
ii
:(I JN`p
2/10/16
City of MeridianSocial Media Process
• All social media sites must be approved by the City of Meridian
Communications Manager before creation
• Once approved, the Communications Manager will be an admin or
manager of sites along with other approved admins/managers
• All admins of sites need to have secure accounts — setup login alerts and
notifications
3
• All sites must have the City's Terms of Use Statement listed somewhere
(ie: in the "About section). This can be the entire statement or include a
link to the statement.
• Example: City of Meridian Social Media Terms of Use:
http://tinvurl.com/MeridianTermsOfUse
L AN -...
City of Meridian Social Media Process
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Posts should be informative and relevant to Meridian citizens — air
quality, traffic changes, safety tips, community events, city hall events,
closures, etc.
• Promote the City's website - www.meridiancity.org
• Heartwarming posts connected to the community
• Holiday well wishes
• Transparent
• Engaging content on Facebook, the more engagement (likes,
comments) the more a post will show up on timelines
r
• Keep it short — On Twitter, tweets containing 100 characters or less
receive 17% higher engagement
i
Content posted by the City and comments posted by end users on
s City social media sites contain records subject to the Idaho Public
IRecords Act. City's Social Media Policies and Procedures
Meridian Fire Department
4 _lif,tr 3f. P-071117 1� - cE
Whfte elophant gifts during the Adi— Christmas party- Kept the'ganguam
style, ringtone active for a fang Um , on my phone just to anaap our staff,
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Posting Protocol
• Fun posts can go a long way
This was the City of
Meridian's #1 post in 2015 for
people reached, views, likes
and shares.
• Nearly 568,000 people
reached
• 36,000 views
• 209 Likes
• 117 Shares
6 N, ,
2/10/16
3
Posting Protocol
Be sure to follow other City pages (i.e.: Parks, Police, Fire)
• Tag other City pages in posts when appropriate
• Share information from City pages in order to promote our own social
media sites and help encourage followers/likes for all (i.e. This Week
in Meridian video segments)
• Use "we" language and be as inclusive, friendly and easy going as
possible in social media communication
3
I
• ;Tone: Family oriented, professional, compassionate, friendly and
I humorous when appropriate
i
• Posts should be written at a 6th grade level — without industry
terminology
Grammar and spelling are important - if you are unsure use Word to
write the status,) then cut and paste into the platform
• Make sure posts are consistent with the City of Meridian's brand and
main message
• Brand: Built for Business, Designed for Living
• Message: Meridian is a premier place to live, work and raise a
family.
• Crisis Communication
• Get information to the public as quick as possible — be in the
driver's seat and the first to release information.
y Twitter reaches more media and will be re -tweeted more which is
a good way to put our voice behind the information being
i disseminated
• Everything you tweet or post is essentially a press release
2/10/16
Ei
-+ Interacting with end users:
• "Like" comments on Facebook- this lets end users know you've
received their message
• Respond to negative and positive comments - try to reply to
messages, comments with questions or tweets within a 24 hour
period
• If you engage with commenters, make sure to remember your
tone and what you are saying is a reflection of the City so be as
helpful, friendly and courteous as possible
• Don't delete negative comments (we welcome open dialogue)
unless they use profane terms, verbally assault someone, or the
post is deemed harmful or spam. See more rules pertaining to this
in the City's Social Media Policies and Procedures.
i
• Listen to your followers — what are they engaging with?
• Use engaging Pictures and Videos
Pictures
• If it is a major event — put the pictures in an album on Facebook in
order to better organize the events/albums
• Make sure the photo shows the City and City Representatives in
the best light.
• Update profile and cover pictures periodically
Videos
• YOUTUBE: If you want a video to be uploaded to YouTube, you
must work with the City's Communications Manager to do this.
Once it is done, then you can easily share the link with
i stakeholders, social media, and on the City's website
• FACEBOOK: Upload the video directly to Facebook. Due to the
instant video play technology on the social media site — end users
are much more likely to view the video on Facebook rather than
click the link to YouTube — so it may need to be stored in both
places depending on your future use of the video.
2/10/16
5
enc
• #MyMeridian is a good one to use when you are posting about things
happening in Meridian or heartwarming posts
• #Meridian2O16 (each year do a new hashtag in order to group posts
by year)
• #IheartMeridian is a good one for heartwarming posts
#WeRMeridian is a good one for City updates and/or group updates
• #Built4Biz is a good one for business updates/posts — it reminds
people about our brand
• #Designed4Living is a good one to go with #BuiltforBiz or lifestyle
posts - it reminds people about our brand
• Engage in popular hashtag trends like #TBT (Throwback Thursday)
and #FF on Twitter (Follow Friday)
• Event hashtags are good to promote such as #DoTheRight,
j #MeridianPWW, #Meridian Movie Night, #StoreyBarkPark, etc.
i Google search hashtags before using one — it could have a bad meaning
(ie: #mvcougar —bad, #mvpuma- good)
2/10/16
0
When to Post
Post at least 1 Ao 2 times per day Monday — Friday
•
If possible, schedule
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2/10/16
0
�an be used for major City events such as
the Mayor, etc. in order to help gauge
Spread the word.
-be sure to use pictures that convey the
+ A Facebook Event page should be created at least 2 weeks ahead of
the event in order to allow time to promote
• Post periodically in the event to raise awareness about it
• Make sure event is also on the City's Community Calendar on our
website and link to it from the event page
• Invite, invite, invite
• Share the event page by grabbing the URL and including it in a post
✓ f �H'` .
2/10/16
7
Where to Post
Whatto Postand Facebook T(Wltter tfnkedlN Instagmi
Google
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• Here are some
photos
examples'
Rlog Posts;
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what to post
and where;
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�an be used for major City events such as
the Mayor, etc. in order to help gauge
Spread the word.
-be sure to use pictures that convey the
+ A Facebook Event page should be created at least 2 weeks ahead of
the event in order to allow time to promote
• Post periodically in the event to raise awareness about it
• Make sure event is also on the City's Community Calendar on our
website and link to it from the event page
• Invite, invite, invite
• Share the event page by grabbing the URL and including it in a post
✓ f �H'` .
2/10/16
7
2/10/16
Promoting Events
• Timeline
• if It is a large event like Do'the Right or Coffee with the Mayor or the
State of the City— it's okay to start promoting well ahead of the event
(1-2 months)
• Most events should be noted one week prior
• Optimal to post about it the day before and/or the day of the event
• Be sure to include the day and date in the post. On Facebook for
example we don't know when the post will appear in someone's
timeline so "tomorrow" could be past the event. You need to say
,i
"tomorrow, Saturday, March 14". On Twitter, you can say "tomorrow .
• Make sure events are also on the City's Community Calendar on our
website and try to include a link in the event post in order to raise
awareness about our calendar (promote our tools).
i
3
Social Media Tools
.--Analytics/Reports
Look at the analytics of your page (i.e.: Facebook Insights) to see
how people are engaging with your page — what posts they like, etc.
You can learn from these reports for future posts in order to make the
posts more targeted toward your end users.
• Create a conversation calendar
Use a calendar to mark down events/posts you plan to put out on
social media —what site and when.
Schedule time once a week to update this calendar and schedule
i
these posts.
i
;• Canva
• Online tool you can use to create professional looking cover photos,
jevent notices, etc.
jio www.canva.com
l( r_ -L _
Social Media Tools
social media management tool
ity Communications Manager can help you get set up on the
you are able to manage multiple social media sites in one
:up to 3 sites with a free account). You can also track reports
n mind, some posts with links or multiple pictures on Hootsuite
iost very well on Facebook, so you may be better off scheduling
er post in Hootsuite and then scheduling it directly on
ook as well, in order to make the appearance of the post more
ling.
sure you check Hootsuite or social sites on a daily basis to stay
ed with end users (IE.* if mentioned in tweets, posts, etc)
ootsuite.com
Social Media Stats
A is aging. 45% of Internet users aged 65+ use Facebook
and Instagrarn are youth dominated networks
:ogle aren't using multiple social networks; over 50% of Internet
ther don't use any social networks, or use just one
A and Instagram users are the most engaged; around 60% of their
gn in every day (compared to 46% of Twitter users)
all social networkers use Facebook
immers also use Twitter; there is a 50% crossover between the
s
A and Linkedln are stand-alone networks; there is much less
er usage with other networks (except Facebook)
A and LInkedIn users are wealthier than the other networks with a
,centage earning over $75, 000
Facebook page interactions are photo based (Source: Pew
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2/10/16
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10
2015 Summer Day Camp
Revenue $69,345.00
Expenses $60,479.96
Prospect Elementary: Averaged 44 children per day
Siena Elementary: Averaged 32 children per clay
Camp is available for children ages 6 - 11
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2015 Outdoor Adventure Camp
Revenue 12,227.00
Expenses 11,635.85
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Carnp meets and departs from Prospect Elementary and is for
children ages 9 — 14.
2/10/2016
1
2/10/2016
Community Education Classes
• What are they? What do we offer?
• Classes take place at the Meridian Community
Center, local elementary schools and various other
locations located around the Treasure Valley.
• Classes taught by contracted instructors.
• Contracts are 80/20 agreements.
• FY 14 175,390.00
• FY 15 228,715.00
2/10/2016
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E IDIAN
PARKS Ft RECREATION COMMISSION
PARKS COMMITTEE
MISSION:
The mission of the Parks Committee is to help steer future locations, park identities,
amenities, and art to better serve the demands of the City of Meridian and to work closely
with the MPR Department to develop and implement concepts into functional parks that serve
all citizens.
GOALS Ft OBJECTIVES • Fiscal Year 2015-2016:
1. Implement the master amenities plan for all parks.
2. Recommend the design, construction, and installation of two artificial shade structures at
Bear Creek and Renaissance Parks.
3. Assist in the design and development of the South Meridian 77 -Acre Park and two new
neighborhood parks.
4. Develop specific recommendations for adult amenities.
5. Work with the Arts Commission in using art to reinforce the identities of the three parks—
Heroes, Champion, and Renaissance.
MINUTES • Wednesday, February 10, 2016
The Parks Committee met on Wednesday, February 10, 2016 in the City Council Conference
Room at Meridian City Hall, 33 East Broadway. The meeting was called to order at
approximately 5:45 p.m.
Attending:
X Sharon Borton, Commissioner £t Chairwoman
MPR Commission Parks Committee Meeting - March 9, 2016 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
X Phil Liddell, Commissioner
X Craig Robinson, Commissioner
X Mike Barton, MPR Dept. (minutes taker)
X Rachel Myers, MPR Dept. (attended a portion)
X Gretchen Caserotti, MAC Commissioner (guest)
X Mary Jensen, MAC Commissioner (guest)
X Claudia Weathermon Tester, MAC Commissioner (guest)
X Hillary Bodnar, Arts Et Culture Specialist (guest)
1. Continue Discussion of Creating Park Identity Through Artwork Via an RFP Draft Review
Phil briefed the group on park identities and handed out park site plans. They talked about
an RFP (Request for Proposals) and decided to go with an RFQ (Request for Qualifications)
call for artists. The Arts Commission is working on the evaluation criteria and scoring for
the RFQ, which should be finalized in the near future and advertised.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
The meeting adjourned at approximately 6:30 p.m.
AGENDA • Wednesday, March 9, 2016
5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue,
Meridian, ID
1. Follow-up: Discuss Finished RFQ
2. Review Committee Goals Et Objectives
MPR Commission Parks Committee Meeting - March 9, 2016 Page 2 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
PARKS Et RECREATION COMMISSION
PATHWAYS COMMITTEE
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The mission of the Pathways Committee is to identify opportunities to implement and develop
a connected pathway system that enhances the quality of life through transportation
alternatives.
GOALS 8t OBJECTIVES • Fiscal Year 2015-2016:
1. Plan for the April 13, 2016 Spring Pathways Tour.
2. Plan for the November 9, 2016 Pathways Priority Workshop.
3. Prioritize pathway projects.
4. Help identify any gaps or missing pathway sections, etc. in the community to get these
segments developed and/or upgraded.
MINUTES • Wednesday, February 10, 2016
The Pathways Committee met on Wednesday, February 10, 2016 in Conference Room A at
Meridian City Hall, 33 East Broadway. The meeting was called to order at approximately 5:45
p.m.
Attending:
X John Nesmith, Commissioner Et Chairman
X Jay Gibbons, MPR Dept.
MPR Commission Pathways Committee Meeting - March 9, 2016 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
X Rachel Myers, MPR Dept. (attended a portion)
1. Brainstorm FY2016 Committee Goals Et Objectives
The group discussed and identified Committee goals as follows:
1) Plan for the April 13, 2016 Spring Pathways Tour.
2) Plan for the November 9, 2016 Pathways Priority Workshop.
3) Prioritize pathway projects.
4) Help identify any gaps or missing pathway sections, etc. in the community to get
these segments developed and/or upgraded.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
2. April Pathways Tour Planning
Committee members spent the remainder of their time planning for the tour scheduled for
April 13, 2016 and shared some ideas and routes.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
The meeting adjourned at approximately 6:30 p.m.
AGENDA • Wednesday, March 9, 2016
5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue,
Meridian, ID
1. Discuss Current Pathway Development Projects
2. Plan for the Spring Pathways Tour Et Set Route
3. Discuss Any Missing Pathway Segments not yet Identified in Meridian
MPR Commission Pathways Committee Meeting - March 9, 2016 Page 2 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
PARKS Et RECREATION COMMISSION
MARKETING COMMITTEE
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The mission of the Marketing Committee is to promote events, programs, signage, and
amenities in the City of Meridian, as well as develop and maintain relationships with
community organizations.
GOALS Ft OBJECTIVES • Fiscal Year 2015-2016
(To be identified)
MINUTES • Wednesday, February 10, 2016
The Marketing Committee met on Wednesday, February 10, 2016 in the Clerk's Conference
Room located at Meridian City Hall, 33 East Broadway. The meeting was called to order at
approximately 5:45 p.m.
Attending:
X Jo Greer, Chairwoman Et Commissioner (Minutes Taker)
X Creg Steele, Commissioner
X Hannah Sturtevant, Commissioner
X Shelly Houston, MPR Dept.
X Colin Moss, MPR Dept.
X Rachel Myers, MPR Dept. (attended a portion)
1. Brainstorm Committee Goals Ft Objectives for FY2016
MPR Commission Marketing Committee Meeting - March 9, 2016 Page 1 of 3
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
The Committee reviewed the Mission Statement and verified the definition of "signage."
Action Items:
• Clarify signs to be marketing related; not pathway or park signs.
Committee Recommendations to Commission:
• None at this time.
2. Update on Park Et Pathway Z -Card Map
The map and text needs to be updated to match the current Master Plan.
Action Items:
• Craig will connect with Treg Bernt to verify sponsor commitment with Meridian
Cycles on a quote of $1,065 to print 1,000.
Committee Recommendations to Commission:
• None at this time.
3. Update on Parks Et Recreation Marketing
The Committee brainstormed items for purchase: nylon disks, pens, Frisbees, yoyos,
football and basketball stress balls.
Action Items:
• Shelly and Colin to choose programs to market and bring catalogs and/or ideas
to the next meeting.
Committee Recommendations to Commission:
• None at this time.
4. Update on Year at a Glance in Meridian/Top Meridian Events Calendar
The group discussed creating fliers or calendars (potentially including photos) of Meridian
Parks Et Recreation events and the months they occur to include with utility bills and to
have at the front visitor's desk.
Action Items:
• Review rough draft created by Shelly at the next meeting—to have printed.
Committee Recommendations to Commission:
• None at this time.
5. Commissioner Presence in the Community - New Items (Unplug £t Be Outside Week,
CableONE Movie Night, Other)
Once the calendar (#4 above) is generated, the Committee can use this for Commissioners
to commit to events.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
6. Use MPR Presentation and Solicit to Community Organizations - Spear -headed by
Committee
This agenda item was not discussed, due to time constraints, but will be tabled for the next
meeting.
Action Items:
• None at this time.
MPR Commission Marketing Committee Meeting - March 9, 2016 Page 2 of 3
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Committee Recommendations to Commission:
• None at this time.
7. Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic
Benefits of the MPR Department (Build Off of Twin Falls)
The group discussed the purpose of this agenda topic.
Action Items:
• Creg will reach out to Anne Little Roberts to help facilitate this.
Committee Recommendations to Commission:
• None at this time.
8. Continue Social Media Presence
This agenda item was not discussed, due to time constraints.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
The meeting adjourned at approximately 6:30 p.m.
AGENDA • Wednesday, March 9, 2016
5:30 p.m. - Meridian City Hall, Council Chambers, 33 E. Broadway Avenue,
Meridian, ID
1 Solidify Committee Goals Et Objectives for Fiscal Year 2015-2016 and Prepare a List
2. Update: Park Et Pathway Z -Card Map/Printing Sponsor
3. Update: Commissioner Presence in Community - Use Calendar
4. Update: Parks Et Recreation Marketing; Review Catalog
5. Update: Year at a Glance Meridian Parks Et Recreation Events Calendar
6. Update: Use MPR Presentation and Solicit to Community Organizations - Spear -headed by
Committee
7. Update: Ask Chamber of Commerce to Build a New Presentation Emphasizing the Economic
Benefits of the MPR Department (Build Off of Twin Falls)
MPR Commission Marketing Committee Meeting - March 9, 2016 Page 3 of 3
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
PARKS Et RECREATION DEPARTMENT
STAFF REPORTS
March 9, 2016
Department Director's Report:
STEVE SIDDOWAY
(Please note, a verbal report will be provided at the March 9, 2016 MPR
Commission Meeting.)
Parks Superintendent's Report:
MIKE BARTON
1. Pine Avenue Road Widening - Significant coordination is occurring on this
project between MDC, ACRD, WH Pacific, The Land Group, and staff. We
expect to have a completed design by sometime this summer. The widening
project is scheduled for 2018.
2. Bellano Creek Neighborhood Park - An update will be provided to the
Commission during our concept presentation on March 9.
3. Bainbridge Park (William Watson) Neighborhood Park - An update will be
provided to the Commission during our concept presentation on March 9.
Parks £t Recreation Department Staff Reports - March 9, 2016 Page 1 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
4. 77 Acre Park Phase One Design - We are still negotiating scope and fees with
our chosen consultant, The Land Group. As soon as they are under contract, we
will start working quickly on a design and look forward to presenting those
ideas to the Commission.
5. Kleiner Park Shade - I've been working on some different concepts and prices
that would be for shade sails over the playground at Kleiner Park. Once we get
a design that falls within budget and is functional, we can share that at a
future meeting; stay tuned.
6. Hillsdale Park - The design of this project is getting ready to start back up
again. The Commission will see progress in the coming months.
7. Herald Cox Softball Field Lighting - The lighting upgrades project is underway.
Conduit trenching and demolition has started. The new lights are due to arrive
on March 14 and will be up and operational by the end of the month.
8. Maintenance Activities in the Parks - Crews have been cutting down
ornamental grass, installing fertigation equipment, making repairs to the
irrigation diversion structure at Champion Park, attending training, servicing
every truck and piece of equipment we have, and many other tasks getting
ready for spring. If you get a chance, look at the main restroom at Settlers Park
and take note on what an outstanding renovation job our staff did. It looks
brand new!
City Arborist's Report:
ELROY HUFF
1. MDC Meeting - I will be giving an update to the Meridian Development
Corporation Board on the morning of March 9, 2016 about the downtown tree
project for this year and a look ahead for the next few years.
2. Park Forestry Winter Work - I am still working on some pruning contracts for
early spring. I have completed Tully Park and am working on some pruning on
the Fothergill Pathway, Generations Plaza, and Centennial Park.
Arbor Day Celebration - We have secured a school site for this year's
celebration, which will be held at Chief Joseph Elementary. We are finalizing
the date.
4. Downtown Tree Box Replacement 2016 - This project is ready to go out to bid
for 2016. We will be working on ten (10) tree sites this spring.
Parks i* Recreation Department Staff Reports - March 9, 2016 Page 2 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Parks 8t Pathways Project Manager's Report:
JAY GIBBONS
Five Mile Creek Pathway - Segment H2, Badley to Fairview - Staff continues
to pursue easements to allow construction of a multi -use pathway building on
the success of the H1 project completed in 2012. CTA Architects has been
hired to provide design and survey services for the pathway segment. The
consultant has provided three (3) exhibits for review and discussion of the
pathway alignment, amenity locations, and connections to streets. Staff is
currently reviewing the draft construction documents for the project. Final
plans and the floodplain application are being finalized. Easement request
letters and exhibits have been sent to the three property owners.
2. Rail With Trail Pathway - A regional RWT Pathway workgroup has been created
and has met twice regarding expanding the City's project to encompass a
pathway from the depot in Nampa to the depot in Boise. Members of the
workgroup represent each city, the highway district, and COMPASS. Work is
ongoing.
3. Transportation Improvement Projects - Staff is working with Development
Services and Public Works to coordinate roadway and intersection
improvements for near-term projects. These projects include Pine Avenue -
Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road
Widening - Cherry to Ustick.
4. FY201616 Five Mile Pathway System Project - The funded project is to secure
pathway easements for all proposed segments from Black Cat Road to Eagle
Road. Staff has mapped the system and identified the property owners to be
contacted. The second aspect of the funded project is to construct widened
existing sidewalks in two locations; west side of Linder - Bud Porter to Ustick,
and the south side of East James Court to the Jackson Drain Pathway.
Contracts for the construction drawings for each project are being signed.
Easement request letters are being prepared for all affected properties.
5. Lemp Canal/Larkwood Pathway Connection - The project will close the gap
between two existing multi -use pathways running parallel to McMillan Road
between Locust Grove and Meridian Roads across the frontage of the Larkwood
Subdivision. Staff has contacted the Settlers Irrigation District to assess the
project timing with regard to the upcoming irrigation season. The District will
require an existing ditch be tiled under the east end of the pathway connection
and may require canal bank stabilization. These may or may not be possible to
complete prior to March 15, 2016. Survey work is scheduled to be completed
prior to March 15. Construction plans wilt follow.
Parks 8t Recreation Department Staff Reports - March 9, 2016 Page 3 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Recreation Manager's Report:
COLIN MOSS
1. Recreation Coordinator (Special Events) - Interviews are underway for the
new Recreation Coordinator position, and we're hoping to have someone on
board as soon as possible.
2. Volunteer Program Coordinator - As reported last month, Barb Hatch is joining
our department as the Volunteer Program Coordinator. At the time of this
report, her cubicle was scheduled to be installed on March 4th and her first day
with us should be March 81n
3. Cole Valley Christian School Agreement - We've had an ongoing agreement
with Cole Valley Christian School for several years in which they used Settlers
Park for their football program and our department used their gymnasium for
adult volleyball and basketball games. Now that Cote Valley Christian School
has their own football practice space next to their school, we are modifying
our agreement with them to allow for the introduction of their new baseball
and girl's fastpitch teams, who will use Mo Brooks Field at Storey Park and
Heritage Middle School respectively for their practices and games.
4. Temporary Use Permits - The special event requests continue to come in.
There have been 42 events booked for 2016 so far.
5. Park Concessions Contracts - The due date for proposals for the Settlers Park
and Tully Park concessions opportunities was March 2nd. At the time of this
report, proposals had not been reviewed, but we anticipate selecting vendors
and having lease agreements ready for Council approval by the end of the
month.
6. Unplug and Be Outside Week - Planning is beginning for Unplug Et Be Outside
Week, which is scheduled for April 25-30. This year, we've reached a
partnership with the Treasure Valley Kite Festival, which will host this event
the last Saturday of April in the future. The Kite Festival will coincide with
Unplug Et Be Outside Week and provide some great cross -promotional
opportunities.
Recreation Coordinators' Report:
Parks Ft Recreation Department Staff Reports - March 9, 2016 Page 4 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
GARRETT WHITE it JAKE GARRO
1. Spring Break Day Camp - Spring Break Day Camp will be held March 21 - 25 at
the Meridian Community Center. This camp is for children ages 6 - 11. Camp
activities include field trips to Settlers Park, Planet Kid Indoor Playground, arts
Et crafts, reading time, and activities at Unbound.
2. Camp Mer -IDA -M00 £t Outdoor Adventure Camp - Jake is finalizing summer
day camp and outdoor adventure camp activities. Camp Mer -IDA Moo begins
June 13 and takes place at Prospect and Siena Elementary schools. Outdoor
Adventure Camp begins June 20 and takes place at Prospect Elementary with
daily field trips to various locations around the Treasure Valley.
3. 2016 Summer Activity Guide - Jake is in the process of organizing our summer
activity guide. Activity proposal sheets have been sent out to current
instructors calling for activities that will make up our guide. We have had
several individuals express interest in teaching through our guide this summer.
Jake is hopeful we will be able to accommodate new instructors as teachable
space is limited during the summer months. Summer classes will begin June 6
and conclude August 19.
4. Ignite Youth - This was held February 22 at the Idaho Party Barn and was a
great event. MYAC members presented a five-minute presentation on a topic
of their interest. The presentations were well thought out and entertaining.
Judges for this event were Mayor Tammy, Roland Beres from KIVI news, and
John Tomlinson from the Idaho Department of Transportation. IDT provided us
with a generous sponsorship of $500 in return for presentations being presented
on the topic of distracted driving.
5. Active Senior Day Trips - Jake is in the process of putting together a day trip
for seniors to Oregon Trail Interpretive Center in Baker Oregon and rafting trips
on the Payette River for late August or early September.
6. Winter Volleyball League - We are finishing up the regular season play and will
begin the end -of -season tournament the week of February 29. This league will
run through March 18.
7. Winter Basketball League - The Winter Basketball League ended the last week
in February. We had 35 teams involved—the most we have had in the league.
Parks ft Recreation Department Staff Reports - March 9, 2016 Page 5 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
8. 77 -Acre Concept RFQs Ft CM Services - Garrett has been involved in the 77 -
Acre Park development team. We have reviewed RFQs for the 77 -Acre Park
design and Construction Manager.
9. YMCA Partnership - Each week we continue to meet with the YMCA to discuss
the partnership.
10. Spring Softball League - The Spring Softball League registration window is now
open, and we currently have 10 teams registered. We normally have 95 to 100
teams registered each year. The registration deadline is March 18.
11. Storey Park Softball Field Lighting Upgrades - Garrett has been working with
Mike Barton on this project. During the week of February 29, the project will
begin by digging a trench and laying conduit between two poles on the first
base side of the field. They will then pull the existing wire and replace it with
new wire. Existing wires were maxed out if not too small for the existing
lights. The lights are scheduled to be replaced the week of March 14.
12. Scorekeepers - Garrett has been receiving applications and will be
interviewing applicants the week February 29.
13. Spring Basketball League - We have 16 teams registered for the Spring
Basketball League this year. Games are played three to four days a week at
local school gyms.
14. Spring Volleyball League - The registration deadline for this league is Friday,
March 11. We currently have 10 teams registered but expect to have 60 or
more teams. We had 68 last year.
Parks ft Recreation Department Staff Reports - March 9, 2016 Page 6 of 6
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.