2016 01-13 Special MeetingE IDIAN.---
PARKS Et RECREATION COMMISSION
SPECIAL MEETING a AGENDA
Meridian City Hall • Council Chambers • 33 East Broadway Avenue, Meridian, Idaho
Wednesday, January 13, 2016 • 5:30 p.m.
Mission:
The Meridian Parks Et Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
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1. Roll -Call Attendance
Creg Steele, President
Sharon Borton, Vice President
Treg Bernt
Jo Greer
Phillip Liddell
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2.
-------------.---__--____--e_ _2. Adoption of the Agenda
I______________ -__-_-_-_---________________._.--
I
John Nesmith
_ Craig Robinson
Matt Stoll
Hannah Sturtevant
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A pproximate
Presenter
Time
I I
Rachel Myers
I
2 minutes
�
�
Creg Steele
�
I
t
1
2 minutes
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_-_-____----__.._..-___-_-4-_-_-_-_-_________-
3. Approval of Minutes of the December 9, 2015 Special Creg Steele
Meeting
4. Announcements - NONE
5. Committee Meetings
a. Recreation Et Special Events Committee
b. Parks Amenities Et Signage Committee
c. Community Liaison Committee
6. Committee Reports
a. Recreation Et Special Events Committee
b. Parks Amenities Et Signage Committee
c. Community Liaison Committee
2 minutes
� I �
I � I
50 minutes
o
______----.-_--_________h_._.-.-____-...-e_________I
I I I
15 minutes:
John Nesmith 5 minutes
Phil Liddell 5 minutes
------------------------ Jo Greer - - 5 minutes -
Parks £t Recreation Commission Meeting Agenda - January 13, 2016 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
i i
---------------------------------------------------------------------------------;------------------------;-----1 hour-�---
7. New Business
40 minutes:
a. Commissioner Matt Stoll Recognition
Steve Siddoway
5 minutes
b. Eagle Parks Et Recreation Trails Update
Steve Noyes
30 minutes
c. Kleiner Park Arboretum Update
Andrea Dorman
20 minutes
d. Meridian Parks Et Recreation Pathways Update
i Jay Gibbons i
45 minutes
8. Old Business -NONE
9. Workshop
a. Committee Function Et Structure
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10. Staff Reports
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11. Adjourn
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ATTACHMENTS:
(1) 12-9-15 Special Meeting Minutes
(2) Recreation 8 Special Events
Committee: Mission; Goals 8
Objectives; 12-9-15 Minutes; 1-
13-16 Agenda
(3) Parks Amenities 8 Signage
Committee: Mission; Goals 8
Objectives; 12-9-15 Minutes; 1-
13-16 Agenda
(4) Community Liaison Committee:
Mission; Goals & Objectives; 12-9-
15 Minutes; 1-13-16 Agenda
(5) Staff Reports: Administration,
Parks, and Recreation Divisions
Creg Steele
i MPR Staff
i
---------------------i--------------------
i Creg Steele
---------------- - - - - - - - ---------
1 hour
15 minutes
1 minute
NEXT MEETING: FEBRUARY 10, 2016 • 5:30 P.M.
2016 All -Commission Goals:
1. Develop a connected pathway system across the City of
Meridian, with the Five Mile Creek Pathway as the top
priority.
2. Begin implementation of the updated MPR Master Plan.
3. Participate in the design development of Bellano
Creek/Huskey, Bainbridge, and the South Meridian 77 -Acre
properties.
4. Explore options to obtain, build, or develop partnerships for
a field house, an aquatics center, and/or additional park
space.
5. Engage other task forces, commissions, entities, and agencies
through workshops and other outreach for partnership
opportunities.
6. Pursue improved tools and opportunities to communicate
with citizens and stakeholders.
7. Pursue opportunities to foster greater Commission
involvement in community events.
Parks & Recreation Commission Meeting Agenda - January 13, 2016 Page 2 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
EIDIAN,;---
�J
PARKS Ft RECREATION COMMISSION
SPECIAL MEETING • MINUTES
Meridian City Hall City Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Wednesday, January 13, 2016 • 5:30 p.m.
The Meridian Parks £t Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
1. Roll -Call Attendance
Commission President Creg Steele called the meeting to order at approximately 5:34
p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as
follows:
X Creg Steele, President X John Nesmith (arrived at approx. 5:52 p.m.)
X Sharon Borton, Vice President X Craig Robinson
X Treg Bernt X Matt Stoll
X Jo Greer (arrived at approx. 5:36 p.m.) X Hannah Sturtevant
X Phillip Liddell (arrived at approx. 5:40 p.m.)
Others present were: City Councilmembers Luke Cavener and Anne Little Roberts;
MPR Department staff—Director Steve Siddoway, Parks Superintendent Mike Barton,
Parks It Pathways Project Manager Jay Gibbons, Recreation Manager Colin Moss,
Marketing Coordinator Shelly Houston, and City Arborist Elroy Huff; Deputy City
Attorney Emily Kane; Communications Manager Kaycee Emery; Arts Ft Culture
Specialist Hillary Bodnar; Arts Commissioners Gretchen Caserotti and Mary Jensen;
Eagle Parks Et Recreation Trails Coordinator Steve Noyes; and Citizen Andrea Dorman.
2. Adoption of the Agenda
Commission President Creg Steele entertained a motion to accept the agenda as
presented. Commissioner Matt Stoll moved to adopt the agenda as presented.
Commissioner Treg Bernt seconded the motion. All were in favor of the motion.
3. Approval of Minutes of the December 9, 2015 Special Meeting
Commission President Creg Steele entertained a motion to approve the minutes as
presented. Commissioner Matt Stoll moved to adopt the minutes as presented.
Commission Vice President Sharon Borton seconded. All were in favor of the motion.
Parks ft Recreation Commission Meeting Minutes - January 13, 2016 Page 1 of 10
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
4. Announcements - NONE
Commission participants broke out into their respective committees at approximately
5:35 p.m.
5. Committee Meetings
a. Recreation Et Special Events Committee
b. Parks Amenities Ft Signage Committee
c. Community Liaison Committee
The Commission reconvened from committee meetings at approximately 6:30 p.m.
6. Committee Reports
a. Recreation Et Special Events Committee - Sharon Borton
Committee member Sharon Borton reported the Recreation Et Special Events
Committee met that evening. Those in attendance were: Chairman John Nesmith,
Sharon Borton, Hannah Sturtevant, Colin Moss, and Rachel Myers (attended a
portion).
• Christmas in Meridian Parade Route - The Committee discussed the 2015 Winter
Lights Parade Route, which was a great one, and how it is going to remain the
same for 2016.
• Upcoming Events for 2016 - The group discussed upcoming special events
throughout the year. Hannah will check into some youth organizations at
Rocky Mountain High School and MYAC in terms of Unplug Et Be Outside Week
and what they can do to support this event. The group then went through the
list of events all the way to Christmas in Meridian in December and will be
getting a calendar out to the Commissioners with a list of these events.
b. Parks Amenities Et Signage Committee - Phil Liddell
Committee Chairman Phil Liddell reported the Parks Amenities Et Signage
Committee met that evening. Those in attendance were: Chairman Phil Liddell,
Matt Stoll, Creg Steele, Jay Gibbons, Mike Barton, Steve Siddoway (attended a
portion), Rachel Myers (attended a portion), Gretchen Caserotti, Mary Jensen, and
Hillary Bodnar.
• Process for Creating and Implementing Park Identities -The Committee was
tasked with trying to give an identity to some of the local neighborhood parks.
They have selected three parks to focus on: Heroes, Champion, and
Renaissance. In bringing some of this identity to the parks, the Committee has
enlisted the help of the Meridian Arts Commission. Three representatives
attended their meeting that evening: Gretchen Caserotti, Mary Jensen, and
Hillary Bodnar. The Committee will engage them in trying to come up with art
pieces or perhaps develop an RFP to flow out to the people they are in touch
with in order to get some creative ideas for bringing this identity to the three
parks. It could be anything from a sculpture to wall plaques to a number of
ideas they haven't even identified yet. Hillary Bodnar and other City staff will
develop a draft RFP and present it to the Committee at the February meeting
to review and see what kind of things they are asking for so that the
Parks £t Recreation Commission Meeting Minutes - January 13, 2016 Page 2 of 10
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Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Committee can provide comments. This will be a long process which could take
a number of months to pull together to get ideas back with the timeframes.
But it is a step in the right direction to bring some sort of identity to these
parks.
c. Community Liaison Committee - Jo Greer
Committee Chairwoman Jo Greer reported the Community Liaison Committee met
that evening. Those in attendance were: Chairwoman Jo Greer, Treg Bernt, Craig
Robinson, Shelly Houston, Steve Siddoway (attended a portion), Rachel Myers
(attended a portion), Kaycee Emery, and Steve Noyes.
• Social Media Best Practices -Kaycee from the Mayor's office joined their
meeting that evening. She went through social media best practices, which
was in the form of a PowerPoint. Part of the purpose of her attending was to
establish the purpose of the Community Liaison Committee outside of just
attending events and being visible in the community. Kaycee was invited back
in the coming month(s) to present this to the entire Commission.
Kaycee also went through several other items. There is now an updated
website for the City of Meridian which is more mobile -friendly. There is also a
Google Calendar of events. If there are events that need to be added to this
calendar, contact either Kaycee or Shelly.
Kaycee also has a newsletter that is mailed out in January, April, July, and
October with utility bills. Additionally, she sends out flyers with the utility
billing. So this is another way to reach out to the community members who are
not online or not a part of the social media group.
• Update on Year -at -a -Glance in Meridian/Top Meridian Events Calendar - The
Committee briefly discussed creating flyers or calendars, including photos, of
top Meridian events as they occur.
7. New Business
a. Commissioner Matt Stoll Recognition - Steve Siddoway
MPR Director Steve Siddoway reported Commissioner Matt Stoll was their
immediate past MPR Commission President for two consecutive years. Steve
acknowledged Matt's efforts and presented him with a Certificate of Appreciation
in recognition of valuable contributions from January 2014 through December
2015. The certificate was signed by Mayor Tammy de Weerd, Council Liaison Luke
Cavener, and Director Steve Siddoway. In addition, a wall plaque was presented
to Matt with gratitude. Commissioner Stoll and Steve posed for a photo taken by
Rachel Myers. Everyone congratulated Commissioner Stoll.
Commissioner Creg Steele thanked Matt and stated it was a great two years. He
expressed Matt made it very easy for the Commissioners to do their job.
b. Eagle Parks Et Recreation Trails Update - Steve Noyes
MPR Director Steve Siddoway introduced Steve Noyes from Eagle Parks Et
Recreation, who was recently hired as their Trails Coordinator. Steve S. expressed
the MPR Commission and Department as a group is very interested in maintaining a
relationship and communication with the City of Eagle Parks Et Recreation. In
addition, Steve S. stated they are very passionate about Meridian pathways and
want the City's pathways to one day connect to the Boise River Greenbelt along
Parks 8 Recreation Commission Meeting Minutes - January 13, 2016 Page 3 of 10
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Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
the Boise River. Furthermore, their path to get there is controlled by the City of
Eagle.
Steve Noyes provided an update about trails the City of Eagle is working on. Copies
of his PowerPoint slides are attached to these meeting minutes.
Steve N. stated they recently received a technical assistance grant from the
National Park Service to write Eagle's Master Plan, which is in the process of
getting Eagle's City Council approval. The biggest part of their focus is connecting
communities and urbanites to nature. This entails getting people from Meridian to
the river. Eagle Parks Et Recreation staff wants the City of Meridian represented in
their trails master planning effort and potentially would like a Meridian
representative to take an active role on their steering committee.
MPR Commission Feedback:
• MPR Director Steve Siddoway - He stated Meridian's Pathways Master Plan
does envision a connection to Eagle Island State Park along the Linder Road
alignment. If there is a way to do this off-street—any time they can get a
separation from the busy road, the better the experience is on the pathway—as
they have been looking at this potential connection over the past years, given
grade changes, needing to access bridges, etc. along Linder has seemed like
the most logical connection point. In the short term, the City is building a ten -
foot -wide pathway along Linder Road north to Chinden thinking they might
have Eagle build towards Meridian and connect at the Chinden/Linder
intersection and be able to get Eagle residents onto Meridian's pathways
network and get Meridian residents to Eagle Island State Park and onto the
Boise River Greenbelt. If there are other options, MPR staff is totally open to
them as Eagle investigates this from their own direction.
The MPR Department worked on a concept plan last summer for Margaret
Aldape Park, which is going to be Meridian's first significant regional park along
the Boise River. The City of Meridian abuts the main channel and the south side
of the Boise River. The road that would connect over from Linder to it would
be in the neighborhood of Duck Alley, but there is private property that
currently exists that MPR staff has not even contemplated easements yet
between what would be Meridian's park and getting to that public right of way.
Steve does not see this project as low hanging fruit today, but in thinking long
term, there may be a connection over from that future park along the Boise
River which could also potentially tie into Eagle Island State Park.
• Commission President Creg Steele - He stated the MPR Commission has tried
to focus on getting Meridian's pathway system to connect to Nampa, Eagle,
etc. and appreciates the partnerships with other surrounding municipalities,
such as Eagle.
• Commissioner Phil Liddell - Linder (north of Chinden) is being widened in
conjunction with the LDS facility that is going in. If one travels down the hill
going north, is the bridge going to be widened with the development? Is there a
timeframe that Linder would ever widen to three or five lanes? Steve N. is not
aware of any specific plans as of now. His initial tour of that area included a
statement by Eagle's Parks Et Recreation Director that there was an easement
along that bridge that was due for expansion. The ITD project that is
Parks Et Recreation Commission Meeting Minutes - January 13, 2016 Page 4 of 10
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Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
happening along Chinden will certainly put pressure on Linder and make
changes. He thought ITO expects to see a traffic shift over to that already -
busy area, which is a major artery northwest to Eagle and is their blank canvas
for development. In addition, they have a sportsman's access planned along
the north side of the river on Linder and also some greenbelt work as
easements allow.
Regarding the new footbridge that Steve spoke of located on the west side of
Eagle Road that attaches to the existing bridge, how wide will it be? As of
now, the bridge will be eight to ten feet, depending on the materials, which
cantilevers off but will also have support mid -river.
How does one traverse east to west at Eagle Road on the present trail system?
Eagle has two underpasses on the north and south bank and one from the
Hilton that runs over to the restaurant area development. They currently do
not have a maintenance agreement but have public access; the greenbelt that
runs behind the area will become Eagle's property, which will be concreted.
On the other side, they have one that connects to Thousand Springs over to
Mace Trail, but they do not connect for half a mile in the other direction.
Trail users have to go all the way back east and then cross over Merrill Bridge
and then back.
c. Kleiner Park Arboretum Update - Elroy Huff Et Andrea Dorman
Since the development of Julius M. Kleiner Memorial Park, City Arborist Elroy Huff
reported there was an arboretum added to the park west of the Senior Center.
Over the past couple of years, MPR staff members have been thinking about ways
they can make the arboretum more appealing or known to the community and the
potential benefits. In those discussions with other people beside City staff, there
was a suggestion to see if there would be a student in the College of Western
Idaho's Horticulture program who would be interested in taking a look at the
arboretum and developing some ideas. Elroy inquired and found Andrea Dorman
who was interested in this project, very knowledgeable, and tech -savvy. Elroy
provided Andrea a scope of work for her senior capstone project. Part of her
project entailed giving a presentation to the MPR Commission, which she did that
evening. Copies of her PowerPoint slides are attached to these meeting minutes.
MPR Commission Feedback:
• Commission President Creg Steele - He supports the idea of potentially adding
QR Codes to signs within the arboretum.
He thanked Andrea for her presentation and expressed it is great information.
• Commission Vice President Sharon Borton - She thanked Andrea and
expressed her appreciation for the quality and professional work she presented
to the MPR Commission. She was also grateful that there was shown what the
arboretum could be in the future and the potential that exists.
• Commissioner Hannah Sturtevant - She stated Andrea was very careful to use
suggested examples or motives. What does Elroy think is the biggest take -away
from all of Andrea's suggestions in order to move forward with the project?
Elroy stated he doesn't know if he can do just one, but he liked the idea of the
QR Codes in order to get out information through technology more quickly.
Parks Et Recreation Commission Meeting Minutes - January 13, 2016 Page 5 of 10
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
There is also a certain amount of visitor experience that is so important with
hand-outs, since not everyone is online. He also believed maintenance will be
very crucial. Additionally, Elroy supports securing partnerships and
volunteers.
• Commissioner Matt Stoll - He complimented Andrea on her Capstone project as
well as her presentation, which was very polished, professional, and enjoyable.
• Commissioner Jo Greer - She appreciated how Andrea indexed all of the trees
with photos and asked if these documents can be shared. Yes, MPR staff will
forward her the information.
She also thanked Andrea for bringing the information and stated she is super -
excited to see the arboretum in the spring when all of the trees start blooming.
d. Meridian Parks It Recreation Pathways Update - Jay Gibbons
MPR Parks Ft Pathways Project Manager Jay Gibbons provided updates regarding
the following pathway projects:
• Five Mile Creek Pathway at East James Court Drive - This is a sidewalk widening
project on East James Court to link the east end of the H.R. Bud Porter
Pathway over to the top of the Jackson Drain Connection. The pathway runs
along East James Court. MPR staff has hired The Land Group as a consultant to
work with them on design development as well as construction drawings. They
have enlisted the assistance of ACHD for coordination purposes, since it is
attached to the roadway and they have to work within ACHD's right-of-way.
They will need to determine how to address the issues with the electrical box
located on the south side of the existing five-foot sidewalk and the 22 trees
which span the north side of the street. MPR staff is working towards a solution
to figure out where the proper place for the sidewalk to be widened is. They
would like to have a ten -foot -wide sidewalk connection between Bud Porter
and the Jackson Drain Pathways. If utility relocations preclude this, the
sidewalk would be seven feet wide. Please see the four attachments.
• Five Mile Creek Pathway at Linder Road - This is a pathway
connection/sidewalk widening project on the west side of Linder Road. MPR
staff hired The Land Group to develop design concepts as well as construction
documents. This entire stretch has a meandering five-foot sidewalk at present.
There are two subdivisions and three lots of sidewalk that need to be widened,
which are HOA controlled. MPR staff has been coordinating with ACHD because
at some point, Linder Road will be widened, and staff needs to ensure the
widening is set back far enough so that no sidewalk is lost when ACHD
configures the road. MPR staff will determine how to address the issue with
the number of trees, if any, being impacted. Jay has received comments from
ACHD and will provide direction to The Land Group to move forward. Please
see the two attachments.
• Pine Avenue, Meridian Road to Locust Grove Road - This is a sidewalk widening
project on the south side of Pine Avenue from the Five Mile Creek Pathway
connection that the City built a few years ago out to Locust Grove. There is an
existing five-foot sidewalk for part of it, and there is no sidewalk for part of it.
ACHD has a project next year that will be adding connected sidewalks from
Locust Grove all the way to Meridian Road on both sides of Pine. They exist in
some places and are non-existent in other places. In some places, the sidewalk
Parks Ft Recreation Commission Meeting Minutes - January 13, 2016 Page 6 of 10
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
is falling apart, and there are mature trees. MPR staff sat down with ACHD
several weeks ago because the City is involved in coordinating with ACHD and
MDC with regard to how to treat the boulevard for urban renewal. MPR staff
received and reviewed an early set of 30% drawings before Christmas. The MPR
Department would like to have a ten -foot -wide sidewalk on the south side,
provide a pedestrian crossing/beacon where the pathway comes across the
creek and would naturally cross perpendicular to Pine, and then connect the
ten -foot -wide sidewalk all the way to Locust Grove. In lieu of Jay's project
this year to widen this sidewalk, MPR staff will plan to carry forward the money
as part of the City's match to ACHD's project for accomplishment next year.
Jay will not have to negotiate the easements because ACHD will acquire the
right-of-way. Please see the one attachment.
Five Mile Creek Pathway, Sep
ment H2 (Badley to Fairview) -Staff continues to
pursue easements to allow construction of a multi -use pathway building on the
success of the H1 project completed in 2012. CTA Architects has been hired to
provide design and survey services for the pathway segment. The consultant
has provided three (3) exhibits for review and discussion of the pathway
alignment, amenity locations, and connections to streets. Staff is currently
reviewing the draft construction documents for the project. Final plans and
the floodplain application are being finalized. Easement request letters and
exhibits have been sent to the three property owners. Jay has been in contact
with the Yuan Trust representative last week, started talking about the
easement, and got information from him regarding fencing or things that need
to be negotiated into the easement. Jay has a draft easement and is waiting
for his consultant to send him draft drawings for explanatory purposes that Jay
can send to Mr. Chang, who is on board with the project, so that he can in turn
provide and discuss this supporting documentation to his attorney and partners.
Jay still has the HOA's lot to address and will knock on the door of the medical
office building and get somebody to respond to him from this partnership as
well. This project is moving forward.
Rail With Trail - The initial phase of the pathway (a half -mile section from
Meridian Road to the west), design documents, has been funded for this fiscal
year. Staff and other department representatives are meeting to finalize next
steps. Staff has discussed the alignment with NMID. Jay has been in contact
with ITD to discuss the Interagency Agreement and the timing of it before he
can make a consultant selection. The internal City staff committee is
discussing options to move this project forward.
Lemp Canal/Larkwood - Jay has been approached by the HOA from the
Larkwood Subdivision that fronts McMillan Road between Meridian Road and
Locust Grove Road and abuts to the west at Saguro Canyon Subdivision to
connect the existing multi -use pathway to the new Tustin 2 Subdivision on
McMillan Road. Jay had a meeting with the HOA, the two property owners, and
others in December 2015. The two property owners are a willing party and
would like to see this project completed. Jay has some unencumbered pathway
development funds leftover from last year to allocate towards this project. Jay
had a conversation with the Settlers Irrigation District and will address the
grading issues. Please see the one attachment.
8. Old Business -NONE
Parks ft Recreation Commission Meeting Minutes - January 13, 2016 Page 7 of 10
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Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
9. Workshop
a. Committee Function Et Structure - Steve Siddoway Et Creg Steele
MPR Director Steve Siddoway stated they have heard from the Commissioners over
the last couple of months that there was a desire to talk about committee
structures of the Recreation Et Special Events Committee, Parks Amenities Et
Signage Committee, and Community Liaison Committee. Some had expressed a
desire to move committees. There was talk about are the committees focusing on
the right things? Do they want to keep the same three committees? Do they want
to change the focus of any of the committees? Do they want two committees
instead of three? The Commissioners were encouraged to engage in an open
conversation about their happiness or lack thereof with the function and structure
of the committees, if they felt like they have meaningful things to do, or if they
would like to see that changed somehow.
Commission President Creg Steele facilitated an in-depth discussion, and there was
general consensus to rename and restructure the current committees. The
Commission also brainstormed and identified each new committee's mission
statement as follows:
• Parks Committee - The mission of the Parks Committee is to help steer future
locations, design, park identities, amenities, and art to better serve the
demands of the City of Meridian and to work closely with the MPR Department
to develop and implement concepts into functional parks that serve all
citizens.
• Pathways Committee - The mission of the Pathways Committee is to identify
opportunities to implement and develop a connected pathway system that
enhances the quality of life through transportation alternatives.
• Marketing Committee - The mission of the Marketing Committee is to promote
events, programs, signage, and amenities in the City of Meridian, as well as
develop and maintain relationships with community organizations.
The Commissioners will email Rachel Myers as soon as possible to notify her of
their preferences as to which committee they would like to first serve in and rank
all three in priority order.
MPR Director Steve Siddoway would like to see one of the Commissioners instead
of MPR staff for each new committee be the presenter, notes -taker, etc. to build
more ownership and be more meaningful for them.
Commissioner Matt Stoll suggested setting term limits and rotating through all of
the committees, whether it is every two or three years, etc., to have an
appreciation for each.
Commission leadership will assign committee members and chairpersons and
determine the term limits.
10. Staff Reports
MPR Director Steve Siddoway reported on the following:
• Recreation Manager - He congratulated Colin Moss for his promotion to Recreation
Manager. The MPR Department's senior leadership team now consists of Steve as
Director, Mike Barton as the Parks Superintendent, and Colin Moss as the
Recreation Manager. Jay Gibbons is the Parks Et Pathways Project Manager. There
Parks 8 Recreation Commission Meeting Minutes - January 13, 2016 Page 8 of 10
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Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
will be a new Recreation Coordinator over special events who will report to Colin
in the future. This position will be opened up soon.
Meridian YMCA Facility - There was a partners meeting in which Councilman
Cavener, Steve, and the Mayor attended on behalf of the City. Colin Moss was
present and serving as a Western Ada Recreation District (WARD) board member. It
was a very productive meeting in terms of getting the partners back together after
a long hiatus. They are willing to talk about the phrase they used—"right size the
project"—based on the financing, which is presently unknown. Steve does feel the
project will move forward. There will be a follow-up meeting next month. By the
time they get to the March meeting, there will be a more productive update to the
MPR Commission. Discussions are back underway to explore what this partnership
could be, what the leadership would look like, how to right size the project, the
financial road map, branding, communications, and how to work out the operation
agreements between potential partners.
Volunteer Program Coordinator - Barbara Hatch, who is the Volunteer Coordinator
for the City, has been housed out of the Police Department. There was a general
agreement among the HR and the Mayor's office that her position will be moving
to Parks Et Recreation. Therefore, the MPR Department will be able to expand its
volunteer program, and MPR staff is very excited for this opportunity.
Elden Gray - Elden Gray was one of the Kleiner Park Trustees who passed away at
Christmastime (just before Christmas). His funeral was held last week. Both Steve
and the Mayor attended, as did Elroy Huff. The park design team was also in
attendance. Elden's celebration of life service was wonderful. Kleiner Park held a
big place in Elden's heart. There is already a street named out there by the park
for Elden, but MPR staff will be looking for something else that they can do for
him, perhaps a memorial tree, plaque, and bench installed in the arboretum,
which is the direction they are going. Steve saw Elden as a mentor and wanted to
honor his memory that evening.
City Council Liaison - The MPR Commission's Council Liaison structure is changing.
Councilman Luke Cavener has been the MPR Commission's liaison over the past
year. Steve thanked Luke, who has been a champion for them on the City Council
and was engaged particularly through the budget process in helping MPR staff vet
all of their needs and taking those forward through the budget process.
Councilwoman Anne Little Roberts, who was present that evening, was sworn in
last night and is the new MPR Department Liaison. She will also be assigned to the
MPR Commission. He welcomed Anne and thanked her.
11.Adjourn
Commission President Creg Steele entertained a motion to adjourn the meeting.
Commissioner Matt Stoll moved to adjourn the meeting. Commissioner Jo Greer
seconded. The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 9:17 p.m.
(AUDIO ON FILE OF THESE PROCEEDINGS)
Parks Ft Recreation Commission Meeting Minutes - January 13, 2016 Page 9 of 10
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
APPROVED:
CREG STEELE, PRESIDENT
SHARON BORTON, VICE PRESIDENT
/ rem
Attachments:
DATE
1) PowerPoint Presentation: Trails of Eagle (11 pages)
2) PowerPoint Presentation: Julius M. Kleiner Memorial Park Arboretum CWI
Horticulture Capstone Course (9 pages)
3) MPR Pathways: Five Mile Creek Pathway at E. James Court Project (4 pages); Five
Mile Creek Pathway at Linder Road Project (2 pages); Pine Avenue, Meridian Road
to Locust Grove Road Project (1 page); and Lemp Canal/Larkwood Project (1 page)
Parks 8 Recreation Commission Meeting Minutes - January 13, 2016 Page 10 of 10
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
(::�Wl IDIANR.,:---
�J
PARKS Fk RECREATION COMMISSION
SPECIAL MEETING • MINUTES
Meridian City Hall City Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Wednesday, December 9, 2015 • 5:30 p.m.
The Meridian Parks 8 Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
1. Roll -Call Attendance
Commission President Matt Stoll called the meeting to order at approximately 5:33
p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as
follows:
X Matt Stoll, President X Phillip Liddell"
X Creg Steele, Vice President 0 John Nesmith
X Treg Bernt" X Craig Robinson
X Sharon Borton X Hannah Sturtevant
X Jo Greer
"Arrived at approximately 6:15 p.m. "*Arrived at approximately 6 p.m.
Others present were: MPR Department staff—Director Steve Siddoway, Parks
Superintendent Mike Barton, Parks Et Pathways Project Manager Jay Gibbons, and
Recreation Coordinator Colin Moss; Deputy City Attorney Emily Kane; GreenPlay
consultant Art Thatcher; and Breckon Land Design consultants Jon Breckon and Kim
Warren.
2. Adoption of the Agenda
Commission President Matt Stoll entertained a motion to accept the agenda as
presented. Commission Vice President Creg Steele moved to adopt the agenda as
presented. Commissioner Sharon Borton seconded the motion. All were in favor of
the motion.
3. Approval of Minutes of the November 18, 2015 Special Meeting
Commission President Matt Stoll entertained a motion to approve the minutes as
presented. Commission Vice President Creg Steele moved to adopt the minutes as
Parks & Recreation Commission Meeting Minutes - December 9, 2015 Page 1 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
presented. Commissioner Hannah Sturtevant seconded. All were in favor of the
motion.
4. Announcements
a. Christmas Presentation - Steve Siddoway
MPR Director Steve Siddoway stated, as a way for the MPR Department to say
"thank you" to the devoted MPR Commissioners for their time and assistance, he
presented each one with a small gift of appreciation and Christmas card.
b. Committee Function Ft Structure Workshop in January - Matt Stoll
Commission President Matt Stoll stated last month the Commission had a discussion
about whether Commissioners wanted to move to a different committee, as there
were a couple of inquiries. At the agenda -setting meeting, discussion spawned
about the functionality of the existing committees, the duration of each since
formed, and whether they reflect what the City currently needs from a parks and
recreation viewpoint. Commission leadership and MPR Director Steve Siddoway
discussed having a workshop next month about each committee's area of function
and if they are still applicable or whether there are improved types of committee
names and focuses that would better serve the City. President Stoll asked the
Commissioners to be thinking about what recommendations they may have for next
month's discussion.
c. MPR Commission Group Photo - Steve Siddoway
MPR Director Steve Siddoway gathered the Commissioners together for a group
photo in Council Chambers.
Commission participants broke out into their respective committees at approximately
5:40 p.m.
5. Committee Meetings
a. Recreation Et Special Events Committee
b. Parks Amenities F1 Signage Committee
c. Community Liaison Committee
The Commission reconvened from committee meetings at approximately 6:32 p.m.
6. Committee Reports
a. Recreation Et Special Events Committee - Sharon Borton
Committee member Sharon Borton reported the Recreation Et Special Events
Committee met that evening. Those in attendance were: Sharon Borton, Hannah
Sturtevant, and Colin Moss.
• Christmas in Meridian Debrief - The Committee hopes to improve participation
next year with the Downtown Business Decorating Contest by possibly moving
the deadline back to the weekend prior to Thanksgiving. They feel the current
deadline conflicts with a lot of other events that traditionally go on during that
weekend.
There were 91 registered participants for the Winter Lights Fun Run, which
started concurrently with the Winter Lights Parade this year. However, next
Parks Ct Recreation Commission Meeting Minutes - December 9, 2015 Page 2 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
year, they are looking at starting it 5 minutes before the parade so there is not
a conflict between the runners, walkers, and the actual floats.
The parade went very well. The route this year, they believe, was the best so
far. Traffic control went well. MPR staff still needs to debrief with the Police
Department. They hope to keep this route. The floats went well with minimal
gaps and no hold-ups. The lights were better this year. Santa's arrival worked
well. They still need to work on getting his float out of the intersection just a
little more quickly, but it was much better than last year. The Grand Marshal
was in the carriage this year. Carriage rides continued after the parade down
Idaho Avenue.
A photo contest is still being held for people to submit/upload pictures they
took of the festivities. The winning photo(s) will be chosen during the debrief
meeting next week.
The Children's Winterland Festival had about 1,500 in attendance, which went
well. Colin asked that if anyone saw something negative, please email him so
he is aware of what needs to be improved upon next year.
Commission Vice President Steele would like to see a Commission sign placed
on their float next year to help identify the group of people riding on the float.
Commission President Stoll would like the Commissioners to give more
advanced notice of who will actually be on the float to eliminate any potential
anxiety and scrambling at the last minute.
b. Parks Amenities Et Signage Committee - Matt Stoll
Committee member Matt Stoll reported the Parks Amenities Et Signage Committee
met that evening. Those in attendance were: Chairman Creg Steele, Matt Stoll,
Phil Liddell, Jay Gibbons, Mike Barton, Steve Siddoway (portion), and Rachel Myers
(portion).
• Identify a Process for Park Amenities -The Committee continued their
discussion on a process to create and implement park identities. Steve had an
idea to identify three parks that they want to establish identities for and meet
with the Arts Commission in January to start this process of how to utilize art
to reinforce the identities of Heroes (self-evident), Champion (self-evident),
and Renaissance (old Italian/Tuscan) Parks.
• FY2015-2016 Committee Goals - The Committee brainstormed and identified
their goals for FY2016 as follows:
1) Implement the master amenities plan for all parks.
2) Recommend the design, construction, and installation of two artificial
shade structures at Bear Creek and Renaissance Parks.
3) Assist in the design and development of the South Meridian 77 -Acre Park
and two new neighborhood parks.
4) Develop specific recommendations for adult amenities.
5) Work with the Arts Commission in using art to reinforce the identities of
the three parks—Heroes, Champion, and Renaissance.
• FY2016 Committee Chairman - The group elected a new Chairman for the Parks
Amenities Et Signage Committee, Phil Liddell.
Parks Et Recreation Commission Meeting Minutes - December 9, 2015 Page 3 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
c. Community Liaison Committee - Jo Greer
Committee Chairwoman Jo Greer reported the Community Liaison Committee met
that evening. Those in attendance were: Chairwoman Jo Greer, Treg Bernt, Craig
Robinson, and Steve Siddoway (portion).
• Update on Z -Card Printing Sponsor -Treg contacted Meridian Cycles, and they
would like to see the new map prior to sponsoring the z -card printing.
• Update on Commissioner Presence in the Community—Parade Follow-up - Some
of the Commissioners participated in the Christmas in Meridian festivities,
which went very well.
• Update on Parks Et Recreation Marketing - The Committee discussed purchasing
some items with the MPR Department imprinted on them or some other
activity -driven item to give away at various events. There were a couple of
high school students who attended the meeting that evening and when asked
what they would like to receive, they stated some small footballs or
basketballs with the MPR Department imprinted on them.
• Update on Year- at -a -Glance in Meridian/Top Meridian Events Calendar - Last
month, the group talked about having a calendar of top Meridian events for a
welcome packet (available on a thumb drive) that is given out to new Meridian
residents through the Mayor's office. Shelly would follow up with the Mayor's
staff. At this meeting, it came up that perhaps they could sync the calendars
online to be compatible with Google or Apple calendars. The Committee will
invite Kaycee Emery to their next meeting in January for further discussion.
• Brainstorm Et Identify FY2015-2016 Committee Goals - The group discussed this
item. Steve suggested soliciting some of the civic groups (i.e., Kiwanis, etc.) in
the community to see if they would be interested in receiving a community
presentation about the MPR Department and its programs and services. Steve
also suggested the Committee approach the Meridian Chamber of Commerce to
see about putting together a presentation regarding economic benefits of parks
and recreation and how it relates to business development in the community.
Twin Falls Chamber of Commerce did a similar presentation, and the
Committee wants to reach out to them for a copy of their presentation. When
they asked the student guests what they thought of when they heard the
phrase "community liaison" as the best way to reach people in that generation,
they responded with "social media." The group would like to keep this in the
forefront with Shelly Houston, Marketing Coordinator.
7. New Business
a. Meridian Master Plan Update Presentation - Steve Siddoway tt Art Thatcher
MPR Director Steve Siddoway reported the Department is at the end of the year-
long process for the Parks and Recreation Master Plan, which kicked off almost the
same time last year. It has been a great, full, and busy year of many activities.
The Commission received via email the draft plan and appendices. The draft plan
was sent out to the public, Commission, Council, Mayor, and focus group members.
An article was published in the Valley Times inviting the public to view and provide
comments. The final draft was presented to City Council on December 8, 2015.
Two copies of the draft plan and one copy of the appendix were printed off and
passed around that evening (December 9). GreenPlay consultant Art Thatcher
returned to provide a Final Master Plan presentation. Breckon Land Design
Parks ft Recreation Commission Meeting Minutes - December 9, 2015 Page 4 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
consultants Jon Breckon and Kim Warren were also present. Copies of his
PowerPoint are attached to these meeting minutes.
Commission Feedback:
• MPR Director Steve Siddoway - He commented that MPR staff tried hard to
keep the Commission informed all along the way over the past year. The
Commissioners have been very good at participating in the public meetings
(i.e., South Meridian 77 -Acres and the West Meridian 47 -Acres), the 2015 MPR
Facilities Tour, and the joint meeting with City Council. They also participated
in the mission/vision/values discussions, which were incorporated into the plan
as well. Hopefully, there was a general feeling that they have captured the
discussion over the last 12 months. He thanked the Commission for their
involvement in this process.
• President Matt Stoll - He stated it has been a very thorough and smooth
process and appreciated all of the times the consultants have been in town to
work with them.
Commission President Matt Stoll entertained a motion for a recommendation to
City Council regarding the Meridian Parks & Recreation Master Plan Update.
Commission Vice President Creg Steele moved to recommend moving forward the
MPR Master Plan Update to City Council. Commissioner Jo Greer seconded the
motion. All were in favor of the motion.
A resolution for adoption will be scheduled at the next available City Council
meeting. Copies of the final formatted version will be printed for each
Commissioner, once it has been received.
b. FY2015 MPR Commission Annual Report - Rachel Myers, Matt Stoll, Et Steve
Siddoway
MPR Administrative Assistant II Rachel Myers prepared the MPR Commission's
FY2015 Annual Report, which was included in the meeting packets. She reported
this document captures the responses of the Commissioners regarding
accomplishments of the all -Commission and subcommittee goals and objectives.
MPR Director Steve Siddoway stated they are under direction to present an
approved report to the Clerk this month.
Commission President Matt Stoll entertained a motion to approve the FY2015 MPR
Commission Annual Report as presented. Commission Vice President Cres Steele
moved to approve the report as presented and forward it to the Clerk.
Commissioner Sharon Borton seconded. All were in favor of the motion.
A copy of this approved report is attached to these meeting minutes.
MPR Commission President Matt Stoll stated the Commission President will present
the annual report to the Council sometime after the State of the City Address is
held.
c. Brainstorm 2016 All -Commission Goals - Matt Stoll
MPR Commission President Matt Stoll referred to the seven goals the MPR
Commission identified for 2015 (in December 2014) for review. Matt also led a
discussion about what goals the Commission sees that are of importance for 2016.
In an effort to streamline the process, some draft goals were brought forward.
Parks Ft Recreation Commission Meeting Minutes - December 9, 2015 Page 5 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
There were no other potential goals, but there were a few minor changes to the
proposed ones. Seven final goals were identified. Each Commissioner was asked to
list the order of importance of these seven goals. Rachel Myers tallied their
priority levels (1 =highest priority; 7=1owest priority). Please see the following
results:
Commission President Matt Stoll entertained a motion to adopt these seven goals
in this particular order as the Commission's top priorities for 2016. Commissioner
Hannah Sturtevant moved to adopt the seven goals. Commission Vice President
Creg Steele seconded the motion. All were in favor of the motion.
d. 2016 Commissioner Elections - Matt Stoll
Commission President Matt Stoll stated, at this point in time, the Commission holds
elections to fill the positions of President and Vice President. The Vice President
gets an automatic nomination for the 2016 Presidency. Commissioner Stoll opened
nominations for President. There were no other nominations for President besides
Creg Steele. Commission President Matt Stoll entertained a motion to close
nominations for President. Commissioner Sharon Borton moved to close
nominations for 2016 President. Commissioner Jo Greer seconded. All were in
favor of the motion. Commission President Matt Stoll entertained a motion to
approve Creg Steele as 2016 President. Commissioner Sharon Borton moved to
approve Creg Steele as 2016 President. Commissioner Treg Bernt seconded. All
were in favor of the motion.
Commission President Matt Stoll opened nominations for the 2016 Vice Presidency.
Commissioner Treg Bernt moved to nominate Commissioner Sharon Borton and
close nominations. Commission Vice President Creg Steele seconded. All were in
favor of the motion. Commission President Matt Stoll entertained a motion to
approve Sharon Borton as 2016 Vice President. Commissioner Treg Bernt moved to
approve Sharon Borton as Vice President. Commission Vice President Creg Steele
seconded. All were in favor of the motion.
Both Commissioners Steele and Borton were congratulated.
8. Old Business
Parks £t Recreation Commission Meeting Minutes - December 9, 2015 Page 6 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
1 = highest priority / 7 = lowest priority
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Develop a connected pathway system across the City of Meridian, with the Five Nile
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Creek Pathway as the top priority.
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B in implementation of the updated MPR Master Plan.
Participate in the design development of Bellano Creek/Huskey, Bainbridge, and the
3
23
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South Meridian 77 -Acre properties.
Explore options to obtain, build, or develop partnerships for a field house, an aquatics
4
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center, and/or additional parks ace.
Engage other task forces, commissions, entities, and agencies through workshops and
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other outreach for partnership opportunities.
Pursue improved tools and opportunities to communicate with citizens and
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Pursueopportunities to foster greater Commission involvement in community events.
Commission President Matt Stoll entertained a motion to adopt these seven goals
in this particular order as the Commission's top priorities for 2016. Commissioner
Hannah Sturtevant moved to adopt the seven goals. Commission Vice President
Creg Steele seconded the motion. All were in favor of the motion.
d. 2016 Commissioner Elections - Matt Stoll
Commission President Matt Stoll stated, at this point in time, the Commission holds
elections to fill the positions of President and Vice President. The Vice President
gets an automatic nomination for the 2016 Presidency. Commissioner Stoll opened
nominations for President. There were no other nominations for President besides
Creg Steele. Commission President Matt Stoll entertained a motion to close
nominations for President. Commissioner Sharon Borton moved to close
nominations for 2016 President. Commissioner Jo Greer seconded. All were in
favor of the motion. Commission President Matt Stoll entertained a motion to
approve Creg Steele as 2016 President. Commissioner Sharon Borton moved to
approve Creg Steele as 2016 President. Commissioner Treg Bernt seconded. All
were in favor of the motion.
Commission President Matt Stoll opened nominations for the 2016 Vice Presidency.
Commissioner Treg Bernt moved to nominate Commissioner Sharon Borton and
close nominations. Commission Vice President Creg Steele seconded. All were in
favor of the motion. Commission President Matt Stoll entertained a motion to
approve Sharon Borton as 2016 Vice President. Commissioner Treg Bernt moved to
approve Sharon Borton as Vice President. Commission Vice President Creg Steele
seconded. All were in favor of the motion.
Both Commissioners Steele and Borton were congratulated.
8. Old Business
Parks £t Recreation Commission Meeting Minutes - December 9, 2015 Page 6 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
a. 2015 Disc Golf Fall Classic Proceeds - Mike Barton
MPR Parks Superintendent Mike Barton reported proceeds from the 2015 Disc Golf
Fall Classic totaled $518 after all expenses were paid. To be consistent with what
was done with proceeds from this event in 2014 it was recommended to add some
smaller charcoal grills to two park picnic shelter sites—Bear Creek and Settlers
Park shelter #2, which is closest to the splash pad.
Commission President Matt Stoll entertained a motion to approve MPR staff's
recommendation to acquire the charcoal grills as presented. Commission Vice
President Creg Steele moved to approve MPR staff's recommendation for the
charcoal grills as presented. Commissioner Jo Greer seconded. All were in favor
of the motion.
b. MPR Commission 2016 Pathway Priority Task List Resolution - Jay Gibbons
Based on direction of the MPR Commission from their November pathways
workshop, MPR Parks Ft Pathways Project Manager Jay Gibbons presented the
Commission's final 2016 Pathway Priority Task List Resolution for their approval
and signature.
Commission President Matt Stoll entertained a motion to approve the MPR
Commission 2016 Pathway Priority Task List Resolution and to recommend it to
City Council. Commissioner Jo Greer moved to approve the MPR Commission 2016
Pathway Priority Task List Resolution as presented and to recommend it to City
Council. Commission Vice President Creg Steele seconded. All were in favor of
the motion.
A copy of the signed resolution is attached to these meeting minutes.
Jay Gibbons will present this resolution to City Council at their December 15, 2015
meeting.
c. MPR Commission Bylaws Update - Emily Kane
Deputy City Attorney Emily Kane stated at the Commission's last meeting, she
presented a comparison of the old Code and the new housekeeping updates that
had been prepared by Legal staff, adopted by City Council, and applied to all
commissions. Commissioner Steele had suggested Emily update the MPR
Commission's Bylaws to see whether that new ordinance would have any impact on
their Bylaws. She provided a draft with the recommended changes, which is
attached to these meeting minutes. The MPR Commission meeting time noted 6
p.m., but will be changed to 5:30 p.m., since it was a recent decision of the
Commission to meet at this time every month. The ordinance will also need to be
changed to reflect this time.
Commission President Matt Stoll entertained a motion to recommend the changes
to the MPR Commission Bylaws as presented. Commissioner Sharon Barton moved
to recommend the amendments to the MPR Commission Bylaws as presented.
Commissioner Phil Liddell seconded. All were in favor of the motion.
9. Workshop -NONE
10. Staff Reports
MPR Director Steve Siddoway reported on the following:
Parks It Recreation Commission Meeting Minutes - December 9, 2015 Page 7 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
• MPR Master Plan Update - The MPR Department has been engaged heavily over the
last month in finalizing the Master Plan. He thanked the MPR Commission for their
recommendation of approval that evening.
• Christmas in Meridian - He thanked the Commissioners for their participation on
the Winter Lights Parade floats, as stage managers, and all of the various
capacities they have helped with and participated in. The following is a list of the
festivities held and responsibilities regarding Christmas in Meridian:
o Winter Lights Parade Et Tree Lighting - Friday, December 4.
o Winter Lights Fun Run - Friday, December 4.
o Children's Winterland Festival - Saturday, December 5.
o Holiday Classic Volleyball Tournament - Saturday, December 5.
This is a charitable tournament to provide Christmas gifts for needy
children. This year MPR staff purchased approximately 330 gifts from the
tournament proceeds and a generous donation from the Mayor.
o Meridian Symphony Orchestra Christmas Concert - Saturday, December
5.
o Downtown Business Decorating Contest.
a Christmas Bazaar Et Bake Sale - Thursday, December 3.
o Santa's Mailbox.
We've had a great volunteer effort to help us and help Santa with
processing letters from children.
Little Free Library Christmas Books.
o City Hall Decorations Et Main Street Banners Et Decorations by the Parks
crew.
MPR Parks Superintendent Mike Barton reported on the following:
• Bainbridge Park - He previously recorded in his written report that there had been
some momentum to possibly partner with West Ada Schools for an elementary
school in a park at the same location, which would slightly change the park
property. He verbally updated the Commission that evening that the school
district feels that at this time it might be a little difficult to move forward with
this idea because they would have to change the existing property they already
own and transfer it over to this site; it may not be the same size; and the changes
would require review and approval by their board. Therefore, West Ada Schools
suggested that MPR staff not move forward with the potential partnership. It is
the Department's intent to still move forward with this park at its current
location, shape, and size.
11.Adjourn
Commission President Matt Stoll entertained a motion to adjourn the meeting.
Commission Vice President Creg Steele moved to adjourn the meeting. Commissioner
Craig Robinson seconded. The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 8:17 p.m.
Parks ft Recreation Commission Meeting Minutes - December 9, 2015 Page 8 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
(AUDIO ON FILE OF THESE PROCEEDINGS, BUT WITH TECHNICAL DIFFICULTIES)
APPROVED:
CREG STEELE, PRESIDENT
SHARON BORTON, VICE PRESIDENT
/ rem
DATE
Attachments:
1) PowerPoint Presentation: Parks and Recreation Final Master Plan (19 pages)
2) MPR Commission FY2015 Annual Report (7 pages)
3) Resolution: MPR Commission 2016 Pathway Priority Task List (2 pages)
4) Amended Bylaws of the Meridian Parks Et Recreation Commission—draft with
suggested changes (4 pages)
Parks 8 Recreation Commission Meeting Minutes - December 9, 2015 Page 9 of 9
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Final Master Master Plan
Presentation
December 9, 2015
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❑ Community Input
❑ Focus Groups
❑ Stakeholder Meeting
❑ MindMixer
❑ Community Survey
❑ GRASP Inventory
❑ Level of Service Analysis
GREENMAYLC
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❑ Findings
❑ Visioning Workshop
❑ Operational & Maintenance Analysis
❑ Program & Other Service Provider Analysis
❑ Organizational Analysis
❑ Draft Recommendations Presentation
❑ Final Plan & Presentation
DESIGN CONCEPTS
R-ociaI resV
Ass
12/9/2015
1
12/9/2015
Task 1: Department Mission, Vision, Values
Task 2: Park Classification System
Task 3: Existing Parks and Recreation Inventory
Task 4: Define Level of Service Goals
Task 5: Community Outreach and Public Participation
Task 6: Recommendations and Strategic Goals
Task 7: Strategic Action and Implementation Plan
Task 8: Staffing Plan and Department Organization
Task 9: Urban Forestry Management Strategy
Task 10: Pathways Plan Recommendations
Task 11: Park Concept Designs
Task 12: Draft and Final Plans, Presentations and Deliverables
2
2 Workshops with staff
• Reviewed existing MVV
• Developed staff driven MVV
• Reviewed City's Strategic
Plan
• Validated new MVV
12/9/2015
--
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Cr
• Reviewed existing classification system
• Reviewed NRPA standards
• Recommended new classification system
that is component based
_ 1�
3
Visited and Assessed
0 22 Meridian Parks
a 217 Different Components
0 10 Indoor Facilities
o Meridian Community Center
o Senior Center
o City Hall
0 6 School Gyms (discounted)
o YMCA Homecourt (discounted)
0 9 Alternative Providers
a WARD, Boise Parks, Schools (Joint Use)
0 58 Components
Located and Assumed Scoring
o HOA's components (typically pools,
playgrounds, courts or turf/fields)
o 64 Components
o Schools (Discounted Assumed Scores
for Elementary and Middle)
a 63 Components
Located
o High Schools
Included
0 21.8 Miles of Pathways
0 13 Miles of Micro Paths
12/9/2015
Map A System Resources %&4 _-
— +
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o 2
4
12/9/2015
_._
Summary of Initial Assessment
u
High Quality, Well Maintained Parks
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o
Well Distributed Parks
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Definite Distinction Between
—
"Community Parks" and
"Neighborhood Parks"
o
Some Parks, Especially "Neighborhood
Parks," Lack Unique or Identifiable
Character
o
Great Restroom Standards
n
Pathway System is Disconnected
p
4
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Quality of HOA Parks and Other
F
Alternative Providers Vary Greatly
Schools are Important but Limited
Access
WE. c= -a LrM of servke anihv cast d 7rx.:4,.
5
i
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❑ wide variety of well distributed recreational opportunities
❑ Overall level of service is high if accessed by an automobile
❑ Over 75% of Meridian above threshold when considering all
providers
❑ Alternative providers are an important supplement to
Meridian's "Neighborhood" level of service
12/9/2015
Mir
2
❑ Demographic analysis shows good distribution of parks where
people live with 98% of 0-19 age group having walkable
access to some recreation service
❑ Heavy reliance on alternative providers for walkable
neighborhood level of service in many areas
❑ While Meridian's "Neighborhood" Parks meet the threshold,
lack of pathways access keeps areas below threshold in
walkability
❑ Surprising discrepancy in average household income from
North to South
❑ Generally "'no Service areas" have lowest average
household income
125 Participants in
8 Focus Groups
8 Interviews
1 Town Hall Meeting
12/9/2015
12/9/2015
3,500 Random Sample Surveys
Open Link Online Survey
Mailed Survey Responses 731 (21%)
Open Link Survey Response 661
Total Responses 1,392
Margin of Error +/- 3.6
�Imoortance of Potential Future Facilities to be Added, Expanded, or Improved
Average Rating .(1 -Not at Ott Imp,_grtants 5=Very Importpgntji
Indoor
Invitation Sample Open Link
Indoor AquaUas Facility 38 38
Community/Recreation Cantor 37 37
Floldhouse/Gymnasium Space —3.2 34
Porrorming Art Contor — 3.2 3.2
Sea Rink � 3 O 27
11 2 3 4 S 1 2 3 4
Avompe Imponan— Rating A raga ImpoMnce Reling
Outdoor
Invitation Sample Opon Link
Pathways & Trolls 4 1
4.3
Ghetto Structures in Parks 4 O
4 1
Improved Park Amenities 38
38
Playgrounds =37
38
Lights for Outdoor Athletic
Feallitios 34
3 8
Now Parks 32
37
Exorcise Stations Along Trolls In
Parks 3 2
33
Splash Pads 31
33
Outdoor Athletic Flelds/Courts 3 1
37
Public Art In the Parks 31
3 O
Fishing Ponds 3.1
29
Parking at Rocroatlonal Facllitlos 3 1
37
Dog Parks — 3 O
3 1
Dlsa GoH 28
29
Plc kleball Courts 2 3
25
Rodeo/Equestrian Faalllty —2 2
2.1
1 2 3 4
2
4
Avera o Im onanca Ralln
A a Im ort ce R tl
12/9/2015
2000
Population Projection
Population
10 y- .
1
41,315
2010
Population
82,250
2015
Estimated
94,289
2020
Projected
108,701
2025
Projected
118,600
• 49 Different Segments of Existing
Pathways Currently
• About 22 Miles
• Displayed with Darker Being Longer
Length
• Orange/Red
13 Miles of "Micro Paths"
• Pink
• 133 Miles of Proposed Pathways
• Gray Dashed
• Pathways Hierarchy
• Park Pathways
• Community Pathways
• Regional Pathways
Making Connections...
• stakeholders
Places
• Pathways
• People
Access
Trailheads and Access Pants
• Map & App Resources
• Public Transportation
Map o: r,.u. &
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alla R•cn•ttonai ConnecWiry
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❑ Improve recreational connectivity through
neighborhood trail connections and park "spurs"
❑ continue to improve level of service especially at
"Neighborhood" Parks through upgrades or additional
components if pathways can not be added
❑ Work with neighborhoods to create an individual Identity for
each neighborhood park
12/9/2015
❑ Work with alternative providers to increase level of
service in areas Meridian doesn't have neighborhood parks but
level of service is low
❑ consider programming needs when adding new
components to existing parks
• Connectivity and Pathways
• Maintain What We Have
• Keep Up with Rapid Community Growth
• Land Acquisition for Future Parks
• Indoor Recreation Facility
• Communication / Marketing / Technology
• Organizational Development/ Staffing
• Funding Sources
10
• Non -sports Activities
• Community -wide Special Events
• Aquatic Programs
• Teen Programs
• Outdoor Recreation and Adventure
Programs
• Art in the Park
• Senior Programs
• Cultural / Performing Arts Programs
12/9/2015
11
❑ Primary Focus on:
❑ Maintaining
❑ Sustaining
❑ Improving
12/9/2015
❑ Priority Timeframe
❑ Short-term (up to 3 years)
❑ Mid-term (4-6 years)
❑ Long-term (7-10 years)
1. Continue to Improve Organizational
Efficiencies
2. Increase Financial Opportunities
3. Continue to Improve Programs and Service
Delivery
4. Maintain and Improve Facilities and
Amenities
12
12/9/2015
• Maintain Existing Level of Service Goal
• Enhance and Improve Internal and External Communication
Regarding Department Activities and Services
• Provide Improved Signage Agency -wide to Make it Easier
for Patrons to Find and Use Parks, Facilities, and Pathways
• Maintain Existing Quality Standards for Facilities and
Amenities
• Increase Social Media Use and Navigation Apps for Parks
and Pathways
13
7-�
• Increase Appropriate Partnerships Within the Community
• Increase the Utilization of Technology to Improve Customer
Service and Efficiencies
• Staff Appropriately to Meet Demand and Maintain
Established Quality of Service
• Maintain and Keep Current the Department Standard
Operating Procedures (SOP) and Policies
• Expand Volunteer Program
• Increase Special Event and Activities Sponsorships
• Evaluate Developer Impact Fee Ordinance
• Pursue Grant and Philanthropic Opportunities
• Implement a Cost Recovery and Pricing Policy
12/9/2015
14
12/9/2015
• Increase Year Round Recreational Programming and Activities
— Expand Indoor Recreation
— Monitor Recreational Trends
— Expand Programs Around Working Hours and Commuting Citizens
— Increase Programming for Seniors, Special Needs, Teens and Tweens
— Maintain a "Signature" Event for the City
— Provide Family -centered Recreational Opportunities
Us.
• Maintain and Improve Existing Facilities and Amenities
• Expand Pathways and Connectivity
• Add Indoor Recreation Space
• Develop New Amenities at New and Existing Parks Based on
Level of Service Analysis
• Acquire New Land for Parks
• Improve Parking at Parks
• Continue to Improve ADA Accessibility at All Facilities
15
• Upgrade Comfort, Convenience and Cultural Amenities to
Existing Facilities
• Add Destination Park Amenities
• Address Current and Future Needs for Athletic Fields
• Develop Additional Aquatic Opportunities
• Consider Programming Needs When Adding New
Components to Existing Parks or When Developing New Parks
• Monitor Use, Demand, and Trends of Recreation Components
Task 8: Staffing Plan and Department Organization
• Worked with staff to define matrix
• Benchmarked other localities
• Reviewed NRPA 2015 Field Report
Task 9: Urban Forestry Management Strategy
• Breckon Land Design worked with Elroy Huff
Task 10: Pathways Plan Recommendations
• Breckon Land Design and Design Concepts worked with Jay Gibbons
Task 11: Park Concept Designs
• Breckon Land Design and staff conducted 4 Skype calls to review concepts
• Breckon Land Design conducted 2 public meetings
Task 12: Draft and Final Plans, Presentations and Deliverables
12/9/2015
W
Design Concept
12/9/2015
17
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Design Concept #2 - Multi Sport
------------ ..........
Design Concept
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12/9/2015
18
dREENPLAYLLC
The Leading Edge In Parks, Recreation
And Open Space Consulting
C
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CD
BRECKON o
Questions?
Art Thatcher, CPRP
Project Manager
Direct: 757-592-3103
artt@greenplayllc.com
DESIGN CONCEPTS
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ASSOCIATES,_
12/9/2015
Me]
0MER,IDIAM,
IDAHO
MERIDIAN PARKS & RECREATION COMMISSION
ANNUAL REPORT
FISCAL YEAR 2015
(10/l/14-9/30/15)
A. All -Commission
1) Champion the update of the Parks & Recreation Master Plan.
The Parks and Recreation Master Plan was an on-going collaborative
effort for the Commission. The Commission participated in a
workshop and received presentations/updates throughout the year
from GreenPlay consultants, the Design Concepts consultant, Breckon
Land Design consultants, and MPR staff. In addition, we attended
Focus Groups held in January 2015 and two public Park Concept
Meetings scheduled on July 9 for the 77 -Acre South Meridian Regional
Park and July 30, 2015 for the 47 -Acre West Meridian Regional Park.
The feedback as to the needs and desires from the stakeholders was
invaluable and is representative in the Master Plan.
2) Participate in and support the planning and construction of a Meridian
YMCA facility.
This is ongoing, as the YMCA facility is still seeking financial support
to see this project to fruition. Commissioners attended workshops
and planning sessions that helped provide input to what the facility
would be. The Commission received presentations and updates
throughout the year from Treasure Valley YMCA's leadership team and
MPR staff. Commissioners provided valuable feedback.
During the Commission's Annual Facilities Tour held in September
2015, one of the sites visited was the Hillsdale property. We reviewed
concepts provided by Bruce Taylor at our October 8, 2015
Commission meeting.
3) Open the Storey Dog Park to the public in 2015.
This park opening was by far the most fun to attend. Who can be
grumpy or sad with a bunch of furry animals around? This project is
an excellent representation of the amazing work the Parks and
Page 1 of 7
Recreation Department does. The Storey Bark Park officially opened
on August 12, 2015, which was on schedule and is well -used by our
patrons.
4) Develop a connected pathway system across the City of Meridian, with
the Five Mile Creek as the top priority.
A design consultant was contracted to provide survey work for the
design, construction, and easement documents for the Five Mile Creek
Pathway, Segment H2, which will run between Badley and Fairview
Avenues. Permission was granted by all subject properties and the
irrigation district to perform the survey work and geotechnical
investigations. Construction documents are being reviewed and will
be finalized by mid-December. MPR staff has sent out a letter of
easement request with the exhibits created by the consultant for
easement negotiations.
This goal is on-going, and we continue to discuss ways to connect
pathways. Jay Gibbons does an excellent job of prioritizing the
actions needed to see this long-term project become a reality.
The Commission attended a Spring Pathways Tour on bicycles on April
8, 2015. We viewed the following pathway sites which spanned
between four to five total miles:
1. Five Mile Creek Pathway, Segment H1 - From Pine to Badley.
2. Proposed Five Mile Creek Pathway, Segment H2 - From Badley
to Fairview
3. Jackson Drain Connection - Connects the Bud Porter and
Fothergill Pathways to Fairview Road at Fairview Lakes
4. H.R. Bud Porter Pathway - Runs along the Five Mile Creek
between Meridian and Linder Roads
5. Five Mile Creek Pathway Segment E - Between Linder and Ten
Mile, off of Ustick in the Bridgetower Subdivision
6. McNelis Pathway Segment - Between Ten Mile and Black Cat, off
of Ustick
We have met with surrounding commissions to look for ways to
enhance the pathway system, which has helped us focus in on the
connections that are available to us now rather than later. We hope in
working with other agencies that our "spaghetti -like" pathway system
will have a major route that enhances connection between other
pathways outside of Meridian.
5) Engage other task forces, commissions, entities, and agencies through
workshops and other outreach for partnership opportunities.
Page 2 of 7
The Commission received the following presentations:
1. Margaret Aldape Park - by Jacob Simpson, Eagle Scout -
November 12, 2014
2. Rail With Trail Crossings Study - by Project Engineering
Consultants - November 12, 2014
3. Darkness to Light, Stewards of Children - by Tracy
Basterrechea - March 11, 2015
4. Kleiner Community Garden Update - by Juli Bokenkamp - May
13, 2015
5. Boys & Girls Club Gym - by Colleen Braga - July 8, 2015
6. Art in the Park - by Hillary Bodnar - July 8, 2015
Additionally, the partnership between West Ada School District and
the YMCA in the creation of the park next to Hillsdale Elementary is an
excellent example of partnership opportunities.
6) Pursue improved tools and opportunities to communicate with citizens
and stakeholders.
Citizens and stakeholders are always welcome at our Commission
meetings, and we value their input. Communication was a key priority
in the development of the Parks and Recreation Master Plan. It is from
those meetings that we see where priorities and resources should be.
The z -card map, the Facebook page, the City website, and other social
media sources help promote the amenities our City has to offer.
7) Pursue opportunities to foster greater Commission involvement in
community events.
The Community Liaison Committee put together a calendar of events
for Commissioner volunteer opportunities. Commissioners attended
many community events, including Christmas in Meridian, 2014
Holiday Classic Volleyball Tournament, Ignite Youth, Cable0NE Movie
Night, the 2015 Disc Golf Fall Classic tournament, etc. It is nice to
hear from the participants and attendees how much they enjoy these
events.
Other noteworthy accomplishments (if applicable):
1) The Commissioners held a Team -Building Barbecue in June 2015 at
Storey Park. Participants ate together, played games, and took a tour
of the construction progress at the new Storey Bark Park.
Page 3 of 7
B. Recreation & Special Events Committee
1) Promote and continue a disc golf tournament in October 2015.
This event is in its infancy, and the Committee appreciates the other
Commissioners who attended to help support it on October 10, 2015
in Kleiner Park. If we can create a winter disc golf course (in the
works, thanks to Colin Moss and the rest of the Department), we
believe this event will grow in popularity.
2) Continue to improve Christmas in Meridian, including the Winter Lights
Parade, the Christmas Tree Lighting Ceremony, followed with the
Children's Winterland Festival.
We appreciate how Colin Moss and the Christmas in Meridian
Committee works extremely hard to plan and execute this amazing
event. Colin and his committee are very proactive in their thinking in
improving all aspects of the parade. This is one of our favorite events
of the entire year.
Commissioner Jo Greer serves on the Christmas in Meridian
Committee.
3) As a committee, support another City event.
We think we need to do a better job of this as a Commission as a
whole. While we attend a variety of events, there isn't one event, with
the exception of the Winter Lights Parade, that we attend together.
Other noteworthy accomplishments (if applicable):
1) A noteworthy accomplishment that really needs attention is in the
form of recognition for Colin Moss who plans and oversees a large
number of events. Colin is always seeking to improve events and is
excellent at seeking feedback to do just that. We appreciate all that
Colin does; he is simply amazing. Thank you, Colin, and thank you to
the entire MPR Department for always going above and beyond what is
expected.
C. Parks Amenities & Signage Committee
1) Implement the master amenities plan for all parks.
Page 4 of 7
Park identity is a high priority. The Committee is evaluating the parks
and is working on a process to determine how best to create a unique
identity for each. Some options to creating an identity are with the use
of structures and art, or the types of amenities in a park. We also look
forward to pulling in the Arts Commission to assist with collaboration.
2) Recommend the design, construction, and installation of two artificial
shade structures at existing parks.
Shade was a priority over the year for the Parks Amenities & Signage
Committee. All of the parks were reviewed for the need for shade.
After reviewing all parks, we discussed where shade was needed, what
kind was needed (trees vs. structure), and the priority of shade
placement. In working with MPR staff, there is now a plan in place to
look into different types of shade structures.
3) Provide input for the Parks & Recreation Master Plan Update.
We provided much needed feedback and comments while attending a
Mission/Vision/Values Workshop, Focus Groups, and receiving
presentations throughout the year from GreenPlay, Breckon Land
Design, Design Concepts, and MPR staff. We also reviewed the draft
MPR Master Plan.
4) Assist in the development of the master planning for Borup Park,
Aldape Park, and the South Meridian 77 -Acre Property.
Again, we were timely in providing our input from presentation
updates received over the course of the fiscal year. We also
participated in the two public meetings held in July 2015 regarding
the park concepts for the South Meridian 77 -Acre Property and the 47 -
Acre West Meridian Property (Borup).
5) Develop specific recommendations for adult amenities.
Adult amenities are being evaluated. The Committee is researching
what types of amenities are available and which parks to place them
in.
D. Community Liaison Committee
1) Complete a mobile website with the creation of QR codes.
Page 5 of 7
We worked with MPR staff and met with IT staff to discuss the
possibility of a mobile website. Committee members perused other
cities' mobile websites as examples. We also discussed potentially
creating a downloadable calendar for cell phones with ways of
filtering. This project was placed on hold until the City's new website
was rolled out (which was recently revamped).
The Committee looked into creating a QR code to embed into flyers
and publications and to take out on the road so people can easily
access the Facebook page. After further investigation, this project
was not pursued any further, because we felt QR codes have become
outdated.
2) Increase the MPR Commission's presence at more community events.
The City held several events where Commissioners have been in
attendance. Events included ribbon cuttings, Movie Nights, the Winter
Lights Parade, Park Concepts Public Meetings for the 77 -Acre and
Borup/Bottles Properties, the Community Block Party, the Park
Ambassador Program Appreciation Lunch, and the Disc Golf Fall
Classic.
3) Reprint more of the Parks & Pathways Z -Card maps and secure a new
printing sponsor.
The Committee has searched for a printing sponsor to reprint more of
the z -card maps and has had discussions with a local business. We
hope to secure a sponsor in FY2016. The maps need to be updated,
and staff may seek assistance from the City's GIS specialists to aid
with this project.
4) Put together an event that calls attention to the City's pathways.
During the Commission's Spring Pathways Tour in April, the
Commissioners rode on bicycles with the Mayor and MPR staff and
viewed several pathway segments. We would like to plan a similar
event in the future.
Other noteworthy accomplishments (if applicable):
Page 6 of 7
1) The MPR Department hosted several Storey Bark Park events to increase
community awareness and involvement.
MATT STOLL, PRESIDENT
CRE STEELE, VICE PRESIDENT
Page 7 of 7
DATE
C ��-
E IDIAN-,-
IDAHO
PARKS AND RECREATION COMMISSION
A RESOLUTION OF THE PARKS AND RECREATION COMMISSION OF THE CITY
OF MERIDIAN, IDAHO, ESTABLISHING COMMISSION RECOMMENDATIONS
REGARDING PATHWAYS DEVELOPMENT PRIORITIES.
WHEREAS, the Commission finds that providing opportunities for safe, fun,
interconnected foot and bicycle travel is in the best interest of the health, safety, and welfare of
the people of Meridian;
WHEREAS, Meridian City Code section 2-4-2(7) charges the Commission with setting
priority to plans, recommendations and suggestions for the future growth and development
pathways throughout the city, subject to approval by the mayor and city council; and
WHEREAS, the Commission has undertaken site visits to pathways systems throughout
the City and has studied the Pathways Master Plan and concluded that by assigning improvement
and development priorities as set forth herein, the City can maximize connectivity between
pathways and parks within the City of Meridian and capitalize on opportunities to connect large
pathway segments;
NOW, THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION
COMMISSION OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS:
Section 1. That as soon as resources and/or opportunities become available, the City
should undertake the following activities, listed in order of urgency and importance to
connectivity:
1. Goal: Secure easements, permits and construct the portion of the proposed Five
Mile Creek Pathway Segment H2 that will run between Badley and Fairview
Avenues.
Purpose: Complete the Five Mile Creek Pathway segment to the north to connect
existing neighborhoods and commercial centers building on the success of the Bud
Porter Pathway.
2. Goal: Secure easements, permits and construction documents for the first half mile
of the Meridian Rail -With -Trail. Actively seek easements and permits needed to
extend the pathway beyond the first half mile. Pursue pathway funding opportunities
based on these easements.
Purpose: Create a major regional pathway connection using the existing railroad
right-of-way that connects downtown to the Eagle Road area, Ten Mile area, and
beyond to the edge of Meridian's area of Impact east and west.
3. Goal: Secure easements for the Five Mile Creek Pathway from Black Cat Road to
Eagle Road. These easements will allow specific funding requests for pathway
RESOLUTION OF PARKS & REC. COMMISSION 2016 PATHWAY PRIORITY TASK LIST PAGE 1 OF 2
projects on an annual basis. The FY16 project encompasses pathway segments D, F,
G, H, and I. Utilize the secured easements in segments F, G & H to construct
widened sidewalks between existing sections of multi -use pathway in FYI 6.
Purpose: Create a fully connected spine pathway across the City's area of city
impact area.
4. Goal: Pursue and secure additional funding sources for future multi -use pathway
projects.
Purpose: Minimize the impact of multi -use pathway development and construction
on City resources.
5. Goal: Develop a comprehensive pathway network informational, directional and
interpretive package including signage, distance markings and a parks & pathways
guide.
Purpose: Provide park and pathway user assistance with point specific information to
improve functionality and safety.
6. Goal: Partner with the Ada County Highway District (ACHD) and Meridian
Development Corporation (MDC) to foster connection of the Five Mile Creek
Pathway to Downtown via Pine Avenue and other roadways.
Purpose: Provide pedestrian and bicycle connections between the City's pathway
network and the downtown core.
7. Goal: Foster a partnership with the City of Eagle in pursuit of a pathway connection
between the future Meridian park property adjacent to the Boise River, Eagle Island
Park and the Boise River Greenbelt.
Purpose: Provide a pedestrian and bicycle connection to other regional parks and
pathways.
8. Goal: Update the Pathway Master Plan annually to reflect new information,
completed projects and changing conditions.
Purpose: Provide an accurate reference to guide future pathway development
opportunities and illustrate current pathway conditions.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the Parks and Recreation Commission of the City of Meridian, Idaho, this
9th day of December, 2015.
APPROVED:
Matt Stoll, Pi sident
Parks and Recreation Commission
RESOLUTION OF PARKS & REc. COMMISSION -- 2016 PATHWAY PRIORITY TASK LIST PAGE 2 OF 2
BYLAWS of the MERIDIAN PARKS AND RECREATION COMMISSION
AS AMENDED on �*^-=December 9.2015
WHEREAS, Meridian City Code section 2-34-4(B) directs the Meridian Parks and
Recreation Commission to adopt bylaws, rules and regulations for the proper conduct of the
business of the commission;
WHEREAS, on April 18, 2006, and May 11. 2011. respectively. the City Council of the
City of Meridian adopted Resolution nos. 06-514, 11-790 which effectuated the -previous iterations
of the Bylaws of the Meridian Parks and Recreation Commission;
WHEREAS, at its regular meeting on Mar -eh 9, -291TDecember 9. 2015, the Meridian Parks
and Recreation Commission voted to recommend that the Commission's bylaws be amended and
updated as set forth herein;
NOW, THEREFORE, the Meridian Parks and Recreation Commission hereby establishes
and adopts the following bylaws.
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for conducting
the business of the Meridian Parks and Recreation Commission (hereinafter "Commission"). The
duties and powers of the Commission shall be established as enumerated in Title 2, Chapter?4
Meridian City Code.
ARTICLE II: OFFICE
The principal location of the Commission shall be at Meridian City Hall, Meridian Parks and
Recreation Department (hereinafter "Department"), 33 E. Broadway Avenue, Suite 206, Meridian,
Idaho.
ARTICLE III: MEMBERSHIP
SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code
regarding commissioners' terms of office, there are hereby designated nine membership seats on the
Commission. Each commissioner shall serve a term of three (3) years, except that the youth
member shall be appointed to a term of one year, from September 1 through August 31. There shall
be nine membership seats on the Commission. As established by Meridian City Council Resolution
no. 06-514, the initial terms of the commissioners appointed to Seats I and 2 expired on October 31,
2007; all subsequent terms of commissioners appointed to Seats 1 and 2 shall expire every three (3)
years thereafter. The initial terms of commissioners appointed to Seats 3, 4, and 5 expired on
October 31, 2008; all subsequent terms of commissioners appointed to Seats 3, 4, and 5 shall expire
every three (3) years thereafter. The initial terms of commissioners appointed to Seats 6, 7, and 8
expired on October 31, 2009; all subsequent terms of commissioners appointed to Seats 6, 7, and 8
shall expire every three (3) years thereafter. The commissioner appointed to Seat 9 shall be
designated to represent Meridian's youth and shall serve a term of one (1) year, which term shall
expire on August 31 of each year.
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 1 OF 4
SECTION 2: COMMITTEES. The Commission President, with the Commission's approval,
shall establish such committees as necessary or helpful to assist or advise the Commission in the
performance of its functions and/or furtherance of its mission. Meetings of committees shall
comply with the Idaho Open Meetings Act. Each committee shall consist of at least two (2)
commissioners. Unless a committee chair is appointed by the Commission President, each
committee shall elect a chair to preside at committee meetings and present the findings and/or
recommendations of the committee to the Commission. With the Commission's approval, the
Commission President or committee chair may appoint commissioners, citizens, and/or public
officials to serve as members of committees.
SECTION 3: QUORUM. A majority of currently -appointed commissioners shall constitute a
quorum for the transaction of any business of the Commission.
SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission President shall be a voting member of the Commission and shall
hold the same rights and privileges as any other commissioner. Proxy voting and secret voting are
unlawful under the Idaho Open Meetings and Public Records laws and shall not be permitted.
ARTICLE IV: MEETINGS
SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of
Meridian City Code, the Commissien shall hold He c : than ' e im regular- Fa etings IdtiFing, the
eale .dc- yeaf. Unless eche ,ise speeified, regular meetings of the Commission shall be held on the
second Wednesday of each month at 6:00 p.m.
SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the direction of
the President by complying with the notification and posting requirements of the Idaho Open
Meetings Act and by notifying the Commission in the manner specified herein.
SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission
shall be held at Meridian City Hall, Meridian City Council Chambers, 33 E. Broadway, Meridian,
Idaho.
SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute, the Department
Director or designee shall provide commissioners with written notice of meetings, which notice
shall state the date, hour, and location thereof, and shall further state the purpose of the meeting,
business to be transacted, and/or agenda. The Department Director or designee shall issue notice to
each and every commissioner not less than forty-eight (48) hours. nor more than thirty (30) days
prior to the meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the
direction of the Commission President.
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 2 OF
Comment [EKI]: Now covered by
Meridian City Code section 2-1-
l(C) (8) (any commissioner who
misses one-half of meetings held in
any twelve month period shall have
his/her appointment automatically
terminated).
Comment [EK2]: Meridian City Code
section 2-4-5 says that MPRC shall
convene regular meetings at 6:00
p.m. 0n the second Wed, of each
month.
SECTION 5: CONDUCT OF MEETINGS. The Commission shall operate under the precepts of
Robert's Rules of Order. Unless otherwise established by the Commission President in the manner
set forth herein, the order of business for meetings of the Commission shall be as follows: 1) call to
order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of previous meeting; 5)
committee meetings; 6) committee reports; 7) old business; 8) new business; 9) workshops; 10)
staff reports; 11) announcement of next meeting; 12) adjournment. The agenda shall be followed
strictly except upon a successful motion stating the reason for amendment and good faith reason the
proposed agenda item was not included in the original agenda posting.
SECTION 6: AGENDA. The agenda for all meetings of the Commission shall be prepared by
the Department Director or designee in consultation with the Commission President. Agenda items
may be proposed to the Commission President by any commissioner or any member of the public
and shall be placed on the agenda at the discretion of the Commission President, provided that
adequate notice of such item has been provided as set forth herein and as required by law.
SECTION 7: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before or
requests to the Commission shall be at the discretion of the Commission President. The President
may set rules to maximize efficiency and productivity of meetings, including setting a time limit for
presentations and./or comments to the Commission.
SECTION 8: MINUTES. Minutes and/or records of the business conducted at all meetings of
the Commission or any committee thereof shall be kept by the Department Director or designee and
shall be open for public inspection. The minutes of each meeting shall be forwarded to each
commissioner prior to the regular meeting at which such minutes are subject to approval by the
Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of
the Commission shall include the Commission President and Commission Vice President. Other
officers may be elected as necessary or desirable for the efficient administration of the Commission
if a majority of the Commission so decides.
SECTION 2: TERM AND ELECTION. According t0 the provisions of Meridian City Code,
election of officers shall be held at the December meeting of each year. The sitting vice president
shall be automatically nominated for the office of president.
SECTION 3: VACANCY. A special election may be held at any time to fill a vacancy of
office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from
the office by a two-thirds (2/3) majority vote of the full Commission at a special election.
SECTION 4: DUTIES OF PRESIDENT. The Commission President shall prepare Commission
meeting agendas in cooperation with the Department Director or designee, shall preside over all full
Commission meetings, and shall sign all documents requiring an official signature on behalf of the
Commission, including its annual report to the Mayor and City Council, and other reports as
requested. The President shall recommend, for the Commission's approval. the formation of
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COINMSSION PAGE 3 OF 4
committees and the appointment of commissioners, citizens, and/or public officials thereto. The
decisions, statements, and/or actions of the President shall obligate, commit, and/or represent the
Commission only insofar as the Commission has specifically authorized.
SECTION 5: DUTIES OF VICE PRESIDENT. The Commission Vice President shall perform
the duties of the President in the absence of the President and shall perform such other duties as
may be delegated by the Commission President.
ARTICLE VI: AMENDMENT OF BYLAWS
As provided in Meridian City Code, the Commission may recommend to the Mayor and
City Council that these bylaws be altered, amended, added to, or repealed UpOR e V•'e thirds (29)
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws, as amended, at its regular meeting on
"'`"M 44December 9, 2015. These bylaws shall be effective upon their ratification by
resolution of the City Council of the City of Meridian.
2015.
Adopted by the Meridian Parks and Recreation Commission on Mareh 9, 101 December 9.
""i�Matt Stoll. President
Meridian Parks & Recreation Commission
AMENDED BYLAws of THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 4 of 4
EIDIANDAHO
,-
PARKS Et RECREATION COMMISSION
RECREATION Et SPECIAL EVENTS COMMITTEE
MISSION:
The mission of the Recreation Et Special Events Committee is to help create continuity and
involvement in community parks and recreation programs by proposing, promoting, and
facilitating recreation opportunities and special events in the City of Meridian.
GOALS Et OBJECTIVES • Fiscal Year 2015-2016
1. Promote and continue a disc golf tournament in October 2016.
2. Continue to improve Christmas in Meridian, including the Winter Lights Parade, the
Christmas Tree Lighting Ceremony, followed with the Children's Winterland Festival.
3. As a committee, support another City event.
MINUTES • Wednesday, December 9, 2015
The Recreation and Special Events Committee met on Wednesday, December 9, 2015 in the
Clerk's Office Conference Room at Meridian City Hall, 33 East Broadway. The meeting was
called to order at approximately 5:41 p.m.
Attending:
0 John Nesmith, Commissioner Et Chairman
X Sharon Borton, Commissioner (Minutes Taker)
X Hannah Sturtevant, Commissioner
X Colin Moss, MPR Dept.
MPR Commission Recreation 8 Special Events Committee Meeting - January 13, 2016 Page 1 of 3
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1. Christmas in Meridian Debrief
The Committee hopes to improve participation next year with the Downtown Business
Decorating Contest by possibly moving the deadline back to the weekend prior to
Thanksgiving. They feel the current deadline conflicts with a lot of other events that
traditionally go on during that weekend.
There were 91 registered participants for the Winter Lights Fun Run, which started
concurrently with the Winter Lights Parade this year. However, next year, they are looking
at starting it 5 minutes prior to the parade so there is not a conflict between the runners,
walkers, and the actual floats.
The parade went very well. The route this year, they believe, was the best so far. Traffic
control went well. MPR staff members still need to debrief with the Police Department.
They hope to keep this route. The floats went well with minimal gaps and no hold-ups. The
lights were better this year. Santa's arrival worked well. They still need to work on getting
his float out of the intersection just a little more quickly, but it was much better than last
year. The Grand Marshal was in the carriage this year. Carriage rides continued after the
parade down Idaho Avenue.
A photo contest is still being held for people to submit/upload pictures they took of the
festivities. The winning photo(s) will be chosen during the debrief meeting next week.
The Children's Winterland Festival had about
asked that if anyone saw something negative,
needs to be improved upon next year.
Action Items:
1,500 in attendance, which went well. Colin
please email him so he is aware of what
• None at this time.
Committee Recommendations to Commission:
• None at this time.
2. Disc Golf Fall Classic Proceeds
This item will be discussed later in the evening (see item 8a. under Old Business).
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
3. Brainstorm It Identify FY2015-2016 Committee Goals
Members reviewed their current goals and kept them the same for FY2015-2016.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
The meeting adjourned at approximately 6:30 p.m.
MPR Commission Recreation ft Special Events Committee Meeting - January 13, 2016 Page 2 of 3
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AGENDA • Wednesday, January 13, 2016
5:30 p.m. • Meridian City Hall • Clerk's Conference Room • 33 E. Broadway
Avenue
1. Christmas in Meridian Parade Route
2. Upcoming Events for 2016
MPR Commission Recreation ft Special Events Committee Meeting - January 13, 2016 Page 3 of 3
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E IDIAN�--
PARKS Et RECREATION COMMISSION
PARKS AMENITIES Et SIGNAGE COMMITTEE
MISSION:
The mission of the Park Amenities Et Signage Committee is to define future park locations,
themes, signage, and amenities to better serve the impending growth demands of the City of
Meridian and to work closely with the Meridian Parks Et Recreation Department to develop and
implement these new concepts into a more functional park system serving both young and old
alike.
GOALS 8t OBJECTIVES • Fiscal Year 2015-2016:
1. Implement the master amenities plan for all parks.
2. Recommend the design, construction, and installation of two artificial shade structures at
Bear Creek and Renaissance Parks.
3. Assist in the design and development of the South Meridian 77 -Acre Park and two new
neighborhood parks.
4. Develop specific recommendations for adult amenities.
5. Work with the Arts Commission in using art to reinforce the identities of the three parks—
Heroes, Champion, and Renaissance.
MINUTES • Wednesday, December 9, 2015
The Parks Amenities Et Signage Committee met on Wednesday, December 9, 2015 in the City
Council Conference Room at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. The
meeting was called to order at approximately 5:43 p.m.
Attending:
MPR Commission Parks Amenities ft Signage Committee Meeting - January 13, 2016 Page 1 of 3
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X Creg Steele, Chairman Et Commissioner
X Matt Stoll, Commissioner (Minutes Taker)
X Phil Liddell, Commissioner
X Jay Gibbons, MPR Dept.
X Mike Barton, MPR Dept.
X Steve Siddoway, MPR Dept. (portion)
X Rachel Myers, MPR Dept. (portion)
1. Continue Discussion on Identifying a Process for Creating and Implementing Park
Identities
The Committee continued their discussion on a process to create and implement park
identities. Steve had an idea to identify three parks that they want to establish identities
for and meet with the Arts Commission in January to start this process of how to utilize art
to reinforce the identities of Heroes (self-evident), Champion (self-evident), and
Renaissance (old Italian/Tuscan) Parks.
Action Items:
• MPR staff to invite Arts Commission to the January Committee meeting.
Committee Recommendations to Commission:
• None at this time.
2. Brainstorm and Identify FY2015-2016 Committee Goals
The Committee brainstormed and identified their goals for FY2016 as follows:
1) Implement the master amenities plan for all parks.
2) Recommend the design, construction, and installation of two artificial shade
structures at Bear Creek and Renaissance Parks.
3) Assist in the design and development of the South Meridian 77 -Acre Park and two new
neighborhood parks.
4) Develop specific recommendations for adult amenities.
5) Work with the Arts Commission in using art to reinforce the identities of the three
parks—Heroes, Champion, and Renaissance.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
3. FY2016 Committee Chairman
The group elected a new FY2015-2016 Chairman for the Parks Amenities Et Signage
Committee, Phil Liddell.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
The meeting adjourned at approximately 6:30 p.m.
MPR Commission Parks Amenities 8 Signage Committee Meeting - January 13, 2016 Page 2 of 3
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AGENDA • Wednesday, January 13, 2016
5:30 p.m. • Meridian City Hall • City Council Conference Room • 33 E.
Broadway Avenue, Meridian, ID
Minutes Taker: Phil Liddell
1. Continue Discussion on Process for Creating and Implementing Park Identities
MPR Commission Parks Amenities & Signage Committee Meeting - January 13, 2016 Page 3 of 3
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E IDIAN
D AH
PARKS Fk RECREATION COMMISSION
COMMUNITY LIAISON COMMITTEE
MISSION - COMMUNITY LIAISON COMMITTEE:
The mission of the Community Liaison Committee is to develop and maintain relationships
with community organizations in Meridian.
GOALS Et OBJECTIVES • Fiscal Year 2014-2015:
1. Complete a mobile website with the creation of QR codes.
2. Increase the MPR Commission's presence at more community events.
3. Reprint more of the Parks Et Pathways Z -Card maps and secure a new printing sponsor.
4. Put together an event that calls attention to the City's pathways.
MINUTES • Wednesday, December 9, 2015
The Community Liaison Committee met on Wednesday, December 9, 2015 in Conference Room
A located at Meridian City Hall, 33 East Broadway. The meeting was called to order at
approximately 5:43 p.m.
Attending:
X Jo Greer, Chairwoman Er Commissioner (Minutes Taker)
X Treg Bernt, Commissioner
X Craig Robinson, Commissioner
0 Shelly Houston, MPR Dept.
X Steve Siddoway, MPR Dept. (portion)
MPR Commission Community Liaison Committee - January 13, 2016 Page 1 of 3
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1. Update on Park Et Pathway Z -Card Map Printing Sponsor
Treg contacted Meridian Cycles, and they would like to see the new map prior to sponsoring
the z -card printing.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
2. Update on Commissioner Presence in the Community
Some of the Commissioners participated in the Christmas in Meridian festivities, which went
very well.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
3. Update on Parks Et Recreation Marketing
The Committee discussed purchasing some items with the MPR Department imprinted on
them or some other activity -driven item to give away at various events. There were a
couple of high school students who attended the meeting that evening and when asked
what they would like to receive, they stated some small footballs or basketballs with the
MPR Department imprinted on them.
Action Items:
• None at this time.
Committee Recommendations to Commission:
• None at this time.
4. Update on Year -at -a -Glance in Meridian/Top Meridian Events Calendar
Last month, the group talked about having a calendar of top Meridian events for a welcome
packet (available on a thumb drive) that is given out to new Meridian residents through the
Mayor's office. Shelly would follow up with the Mayor's staff. At this meeting, it came up
that perhaps they could sync the calendars online to be compatible with Google or Apple
calendars. The Committee will invite Kaycee Emery to their next meeting in January for
further discussion.
Action Items:
• Invite Kaycee Emery to their January Committee meeting.
Committee Recommendations to Commission:
• None at this time.
5. Brainstorm Et Identify FY2015-2016 Committee Goals
The group discussed this item. Steve suggested soliciting some of the civic groups (i.e.,
Kiwanis, etc.) in the community to see if they would be interested in receiving a community
presentation about the MPR Department and its programs and services. Steve also suggested
the Committee approach the Meridian Chamber of Commerce to see about putting together
a presentation regarding economic benefits of parks and recreation and how it relates to
business development in the community. Twin Falls Chamber of Commerce did a similar
presentation, and the Committee wants to reach out to them for a copy of their
MPR Commission Community Liaison Committee - January 13, 2016 Page 2 of 3
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presentation. When they asked the student guests what they thought of when they heard
the phrase "community liaison" as the best way to reach people in that generation, they
responded with "social media." The group would like to keep this in the forefront with
Shelly Houston, Marketing Coordinator.
Action Items:
• Contact Twin Falls Chamber of Commerce for a copy of their presentation.
Committee Recommendations to Commission:
• None at this time.
The meeting adjourned at approximately 6:30 p.m.
AGENDA • Wednesday, January 13, 2016
5:30 p.m. • Meridian City Hall, Council Chambers, 33 E. Broadway Avenue,
Meridian, ID
1. Update on Z -Card Map
2. Update on Parks Et Recreation Marketing
3. Update on Year- at -a -Glance in Meridian/Top Meridian Events Calendar
4. Social Media Best Practices - Kaycee Emery
5. Brainstorm Et Identify FY2015-2016 Committee Goals
MPR Commission Community Liaison Committee - January 13, 2016 Page 3 of 3
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
(: �** - E IDIARN,�-
PARKS Ft RECREATION DEPARTMENT
STAFF REPORTS
January 13, 2016
Administration Division
Department Director's Report:
STEVE SIDDOWAY
(Please note, a verbal report will be provided at the January 13, 2016 MPR
Commission Meeting.)
Parks Division
Parks Superintendent's Report:
MIKE BARTON
1. Pine Avenue Road Widening - We are currently reviewing plans and
specifications for the Pine Street Road widening that are 30% complete. There
are pathway and streetscape beautification items being considered. The
landscape beautification falls within the urban renewal boundary; therefore,
any improvements will be completed by Meridian Development Corp. We will
work with their design professional to ensure the beautification project meets
the City's goals and is something we are willing to maintain. The widening
project is scheduled for 2018.
2. Bellano Creek Neighborhood Park - We have started on the design of Bellano
Creek Neighborhood Park with a focus on how we might integrate the Creason
Lateral into the park design. After meeting with the Irrigation District and
Parks l} Recreation Department Staff Reports - January 13, 2016 Page 1 of 7
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realizing the implication of an open waterway, we realized piping this water is
the most reasonable solution. We are still negotiating with Coleman Homes and
the Irrigation District to reach an equitable cost share for this piping project.
The holidays have slowed negotiation some, but with the New Year, we will
actively push for solutions. Once we do, we can finalize park boundaries and
continue with design. We will bring concept studies forward to the Commission
and Council in the coming months.
3. Bainbridge Park (William Watson) Neighborhood Park - The park design and
construction in Bainbridge subdivision has been dusted off and is ready to move
forward. The park property will not be changing, as WARD is not interested in
locating a park and school together on the same property at this time. The
Land Group has been given the go-ahead to start developing concepts, and we
will likely bring park concepts forward this coming year.
4. 77 -Acre Park Phase One Design - We issued a request for qualifications to
select a design firm to begin working on the 77 -Acre Park design. The response
to this request was outstanding, as we received 9 proposals. We have
assembled an evaluation team and are currently ranking all proposals. The
rankings will be compared on January 15th, and a selection will be made.
5. Meridian Road Interchange Landscape Project - The landscape project is
substantially complete with a handful of minor correction items waiting for
warmer weather. There are still some improvements that will happen around
the ACHD drain bed on the corner of Meridian Road and Overland. Once the
drain bed fence goes back in, the contractor will add decorative rock and
boulders as a ground treatment.
6. Herald Cox Softball Field Lighting - We received two bids for the lighting
project and are requesting bond information so a contract can be awarded at
the January 19th City Council meeting. Considering material lead time, the
project should be completed by March 15tH
7. Downtown Banners - We are working with MDC's Way -Finding Committee and
their consultants to develop and new banner system. This system will promote
the history of downtown Meridian as well as signature events that occur in and
near downtown. This system will replace the Promise, Summer, and Snowflake
banners we currently use.
8. Maintenance Activities in the Parks - Maintenance crews are working on un -
decorating the City, removing the City Christmas Tree, installing the Disc Golf
Parks Ek Recreation Department Staff Reports - January 13, 2016 Page 2 of 7
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course at Kleiner Park, equipment maintenance, and attending some annual
training seminars.
City Arborist's Report:
ELROY HUFF
Tree City USA Recertification - This year's recertification has been completed
and accepted by the Regional Coordinator for the Idaho Department of Lands. I
have also applied for a Tree City Growth Award and am waiting for
confirmation. This will be our 13th year as a Tree City.
2. Forestry Accomplishments - It has been an interesting year. More happens
than you think as the year goes on:
• There were 153 trees planted by staff in the park system.
• There were 172 trees planted in new construction.
• Total trees planted were 325.
• Total expenditures from all tree projects related to trees were
$276,297.00.
3. New Construction Plantings
• There were 83 trees planted at the Storey Bark Park.
• There were 23 trees planted at the new Police training center.
• There were 24 trees planted at the new City Hall west parking lot.
• There were 42 trees planted for the Meridian Road Interchange landscaping.
• There were 24 trees planted at Heritage Middle School.
• Total trees planted were 196.
4. Cold Winter Week in November 2014 - In early November of last year, we had
a severe cold spell. It was 65 degrees one day, and then temperatures went to
nearly 0-5 degrees. As a result, Mother Nature took her toll on some of the
tree species. We lost 10 cherry trees alone at City Hall and will probably
replace a few more this spring. There were other trees affected throughout
the park system. Many trees that I thought were suffering from that cold
time— even months later—were removed, along with others with various
problems. A total of 102 trees were removed and replanted in 2015.
5. Forestry Chapter of MPR Master Plan - The Forestry Master Plan Chapter is a
great start to advancing urban forestry in Meridian. There are several items to
start working on to be implemented in the coming years. I am still making
progress on the data collection for tree inventory. Right now, I am working in
the field on warmer afternoons on inventory.
Parks 8t Pathways Proiect Manager's Report:
JAY GIBBONS
Parks Ek Recreation Department Staff Reports - January 13, 2016 Page 3 of 7
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1. Five Mile Creek Pathway - Segment H2, Badley to Fairview - Staff continues
to pursue easements to allow construction of a multi -use pathway building on
the success of the H1 project completed in 2012. CTA Architects has been
hired to provide design and survey services for the pathway segment. The
consultant has provided three (3) exhibits for review and discussion of the
pathway alignment, amenity locations, and connections to streets. Staff is
currently reviewing the draft construction documents for the project. Final
plans and the floodplain application are being finalized. Easement request
letters and exhibits have been sent to the three property owners.
2. Rail With Trail Pathway - The initial phase of the pathway, design documents,
has been funded for this fiscal year. Staff and other department
representatives are meeting to finalize next steps. Staff has discussed the
alignment with NMI D. The internal City staff committee is discussing options to
move a project forward.
3. Transportation Improvement Projects - Staff is working with Development
Services and Public Works to coordinate roadway and intersection
improvements for near-term projects. These projects include Pine Avenue -
Meridian to Locust Grove, Meridian/Ustick Intersection, and Meridian Road
Widening - Cherry to Ustick.
4. FY2016 Five Mile Creek Pathway System Project - The funded project is to
secure pathway easements for all proposed segments from Black Cat Road to
Eagle Road. Staff has mapped the system and identified the property owners
to be contacted. The second aspect of the funded project is to construct
widened existing sidewalks in three locations; west side of Linder - Bud Porter
to Ustick, south side of East James Court to Jackson Drain Pathway, and south
side of Pine from Stonehenge to Locust Grove. A consultant has been hired to
assist in securing easements, coordinate with ACHD, and provide construction
documents for spring/summer projects.
5. FY16 Parks Commission Pathways Priorities - Staff provided a resolution for
adoption and signature at the December meeting. The signed resolution was
presented to Council on December 15 and approved.
Recreation Division
Recreation Manager's Report:
COLIN MOSS
1. Staff Transition - I am very pleased and honored to serve the City of Meridian
as the new Recreation Manager and look forward to the exciting road ahead.
We will be posting for the Recreation Coordinator - Special Events position soon
Parks Ft Recreation Department Staff Reports - January 13, 2016 Page 4 of 7
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and looking to fill it as soon as possible. Until then, I will continue to move
forward with the planning of our department's 2016 events.
2. Christmas in Meridian - Much of December was spent dealing with the
aftermath of a week of very successful Christmas events. The Winter Lights
Parade continues to improve in attendance and in operation, and we're happy
that the new parade route was well received from a traffic control standpoint.
After changing the parade route each of the first three years, we now have a
set route that people can get used to from year to year.
CableONE Movie Night in Meridian - January is the month to get rolling on the
planning of the Movie Night season. I will collect information about available
titles and finalize the schedule by the end of the month so that we can begin
selling sponsorships.
4. Temporary Use Permits - I will continue in my new role to schedule events for
outside organizations. It's a busy time of year for people to inquire about
hosting an event for the upcoming summer. We currently have 29 events on
the calendar for 2016.
5. Field Scheduling - I will assume responsibility of the field scheduling process
and will work with all of the local organizations that use our parks for their
Leagues and practices. The deadline to submit an application for the 2016
season is January 15th, after which we will meet as a department to divvy up
field time based on our priority use tiers.
6. Park Concessions Contracts - The concessions contracts for both Settlers Park
and Tully Park will be available this year. I will prepare and advertise both
RFP's this month with the intent to have vendors chosen in February.
Recreation Coordinators' Report:
GARRETT WHITE Et JAKE GARRO
1. Fall Volleyball League - The league has ended, and awards have been ordered.
Garrett will send out a league survey to help determine what the players want
in regards to rule changes and quality of the league.
2. Winter Volleyball League - The winter Volleyball league has begun and will run
through March ending just before Spring Break. This year we had 104 teams
registered and still turned away 8 teams that were ready to play, due to
available gym space. With the addition of the Boys Et Girls Club gym, we can
increase our Basketball and Volleyball Leagues.
Parks 8t Recreation Department Staff Reports - January 13, 2016 Page 5 of 7
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3. Winter Basketball League - The Winter Basketball League is in the last week of
the regular season. The end -of -season tournament will begin within the next
week and run through mid-February. We have 35 teams registered this year.
4. New Spring Basketball League - An adult Spring Basketball League will begin
immediately after the Winter Basketball League. The league will end the last
week of April.
5. Athletic Field Reservations - We have sent out athletic field reservation forms
to all organizations/groups that have reserved fields in the past. Garrett has
turned all applications over to Colin who will oversee all field reservations.
6. Summer Softball Tournaments - Garrett has registered our softball
tournaments through ASA and booked the dates. He will send out
advertisements regarding our Spring Softball League that will start the first
week in April. The registration deadline for the Spring Softball League will be
Friday, March 181H
7. Storey Park Softball Light Replacement Project - Garrett has been working
with Mike Barton on the Storey Park Softball Field Light Replacement project.
The bid openings will be January 5tH
8. Cole Valley Christian School Agreement - Garrett has been working with Cole
Valley Christian School to explore the possibility of amending the agreement
from Cole Valley using the multipurpose fields at Settlers Park to using Mo
Brooks Baseball Field as well as Heritage Middle School Softball Field #2.
9. 77 -Acre Park Development - Garrett has been working on and reviewing the 9
RFQ proposals for the 77 -Acre Park development.
10.2016 Winter/Spring Community Education Classes - Community Education
Classes began Monday, January 4. Community Education classes take place in
the Meridian Community Center, local elementary schools, and other locations
located around the Treasure Valley.
11. Instructor Contract Agreements - Jake is working with community education
instructors and Purchasing in finalizing winter/spring contracts.
12. Activity Guide Calendar/Timeline - Jake is finalizing dates and times for the
production and planning stages for the Department's Activity Guide. A
yearlong timeline will be sent to current community education instructors and
Parks li Recreation Department Staff Reports - January 13, 2016 Page 6 of 7
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interested instructors notifying them of important dates regarding Activity
Guide production.
13. MMC Art Group - Jake is working with Brian Schreiner on putting together art
supply lists for the Meridian Community Center Art Group. Supply lists will be
passed along to class participants at the first class and discussed what items
need to be purchased based on artist's interests and intentions. The goal is to
keep our art group supply list at a reasonable cost for class participants.
14. FREE Watercolor Et Acrylic Workshop - In an effort to increase attendance and
promote art in our community, we will host a FREE Art Workshop on Saturday,
January 30 at the Meridian Community Center. This workshop will be hosted by
Brian Schreiner and Joyce Green.
15. McCall Winter Carnival Day Trip - Meridian Parks and Recreation staff will be
taking seniors on a day trip to McCall for the McCall Winter Carnival. This trip is
offered to individuals 50 and older. This trip is scheduled for Friday, January
29.
Parks & Recreation Department Staff Reports - January 13, 2016 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.