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2016 04-111 TRANSPORTATION COMMISSION REGULAR MEETING AGENDA Monday, April 11th, 2016 – 3:30 pm Council Chambers - Meridian City Hall - 33 East Broadway Ave., Meridian, Idaho 1. Roll Call: Ryan Lancaster Bryan Leisle ___ Luke Cavener (ex -officio) Darrel McRoberts Ryan Hall ___ Shawn Martin (ex -officio) Stephen Lewis Jack McGee ___ Toni Tisdale (ex -officio) David Ballard Lance Baumg artner ___ Rhonda Jalbert (ex -officio) ___ Tracy Hopkins ___ Mark Wasdahl (ex-officio) ___ Miranda Carson (ex-officio) 2. Adoption of the Agenda 3. Approval of Minutes from March 7th, 2016 Meeting 4. Old Business Items a. 2016 Transportation Project Priorities Update (C. Hood) b. Transportation Projects Update (memo attached; C. Hood) 5. New Business Items a. Meridian/McMillan Intersection Configuration (Gerald Diffendaffer) b. Freight Component for CIM 2040 2.0 (Walt Satterfield, COMPASS) c. Meridian Police Department Status Report (Sgt. Stacy Arnold) d. Chateau Traffic Calming (memo attached; C. Hood) e. Staff Communications (memo attached; C. Hood) 6. Future Meeting Topics a. Eagle Road Speed Limit Update b. VRT Transit 101 c. ACHD CIP d. US 20/26 Corridor Study e. Master Mobility Planning 7. Next Meeting Date: May 2nd, 2016 8. Adjourn 2 Meeting Minutes Meridian Transportation Commission April 11th, 2016 Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho 1. Meeting called to order at 3:30 pm and Roll taken: x Ryan Lancaster x Bryan Leisle o Luke Cavener (ex -officio) x Darrel McRoberts x Ryan Hall o Shawn Martin (ex -officio) x Stephen Lewis x Jack McGee x Toni Tisdale (ex -officio) x David Ballard x Lance Baumgartner o Rhonda Jalbert (ex -officio) x Tracy Hopkins x Mark Wasdahl (ex -officio) o Miranda Carson (ex -officio) Others Present: Walt Satterfield, Sgt. Stacy Arnold, Gerald Diffendaffer, Ted Baird, Mayor Tammy and Caleb Hood 2. Adoption of the Agenda Motion by Ballard to adopt Agenda as written, second by McGee – all ayes – motion carried. 3. Approval of Minutes from March 7th, 2016 Meeting Prior to approval Caleb noted that the meeting minutes that are in the packet are from March 7th not February 1st. Motion by Lancaster to adopted minutes as presented in the packet, second by Lewis – all ayes – motion carried. Shawn Martin arrived. 4. Old Business Items a. 2016 Transportation Project Priorities Update (C. Hood) Mr. Hood informed the Commission that the City Council adopted their recommendation of Roadway, Intersections & Community Programs priorities without any changes. The list of priority transportation projects is available on the City Website: http://www.meridiancity.org/city_clerk.aspx?id=14651 . Caleb noted that Council appreciated the Commission’s work and did discuss the recommendation but made no changes. The Council focused their discussion around the 3, 5 & 7-lane arterial roadways, in particular Fairview. ACHD has received the City’s recommendation and is working on the Integrated Five-Year Work Plan with a draft forthcoming, then a public hearing and adoption in the fall. b. Transportation Projects Update (C. Hood) Mr. Hood provided a brief update starting on page 7 of the packet. Specific projects mentioned were: a) Pine Avenue, Meridian to Locust Grove: There is a 75% plan review meeting happening next week with community involvement later in the year. 3 b) Meridian Road from Cherry to Ustick (page 8): Caleb has a meeting with ACHD to coordinate the public information meeting (PIM) being held on Monday evening the 18th at City Hall. The PIM is open house style if interested contact Caleb for specific time. c) Arterial Dynamic Messaging Signs (bottom of page 8): These are the advance warning signs that alert drivers to delays on the interstate. Three of the 4 signs are on roadways in Meridian: Eagle Road north of Overland, Ten Mile south of Franklin and Meridian south of Corporate. d) Town Hall Meeting (page 9): A town hall meeting is being held at The Ambrose School, located on Locust Grove and Chinden, at 6:30 pm on Wednesday, April 27th. The first agenda topic is to specifically discuss the US 20/26 project – staff will provide a status update and explain the purpose of the task force and 3 subcommittees. e) MDC Signage: Although not a transportation project, the ribbon cutting/unveiling of downtown historic signs is going on this afternoon. f) Transit Update (bottom of page 9): There has been a work group established which has met twice so far to develop a Meridian transit service scenario that is geared toward elderly and disabled for Council to consider later this spring. This would be similar to Dial- a-ride serving about a 12 square mile radius. g) Draft CIP Handout (page 10): Caleb attends the ACHD CICAC and CIP Task Force meetings and has details of intersections, roadways and constrained roadways if anyone is interested. Mr. Hood thought a map visual would be easier than reviewing the voluminous data. ACHD should publish draft CIP and have a public hearing July 27, 2016. Mr. Hood opened the floor for any questions regarding any of the memo items, those highlighted, or any not specifically mentioned in the update. Mr. Lancaster inquired about service plan changes to Valley Regional Transit service that was discussed last month and the changes that were presented to Council by VRT. Mr. Hood provided an update; Council heard a more Meridian- centric presentation and after all public comments the “do nothing alternative” recommendation was put forth to VRT. No additional questions asked; moved onto New Business Items. 5. New Business Items a. Meridian/McMillan Intersection Configuration (Gerald Diffendaffer) Mr. Diffendaffer expressed his concern with the intersection design. Commissioner Lancaster inquired of Mr. Diffendaffer of what action he’d like from the Commission. Mr. Diffendaffer replied nothing”. Shawn Martin was present to provide additional context of the situation. Some improvements have been implemented by ACHD since Mr. Diffendaffer’s incident. Commissioner Lewis expressed agreement with Mr. Diffendaffer’s concern and a need for a reconfiguration of the intersection, by adjusting the lanes by approximately 6 feet and removing about a 400 foot section of bike lane. Motion by Commissioner Lewis for the Commission to write a letter to City Council recommending striping changes and removal of the bike lane as a temporary fix until a more permanent design solution can be implemented by ACHD, second by McRoberts – 8 ayes, 1 Nay – motion carried. Motion amended to have Mr. Hood write a memo and verbally present to City Council explaining the Commission’s recommendation and recommend that City Council write a letter to ACHD – motion carried. 4 b. Freight Component for CIM 2040 2.0 (Walt Satterfield, COMPASS) Mr. Satterfield provided a brief background of his experience and his new role as the long range freight planner. Mr. Satterfield explained how the long range planning process and the freight component/needs assessment impacts the region. The Federal Government requires a 20 year plan with updates every 4 years, with a greater focus on the freight component which is what COMPASS is currently evaluating. The COMPASS plan is called Communities in Motion (CIM) and the horizon year is 2040. COMPASS has kept the plan name CIM 2040, but are calling it CIM 2040 2.0 since it still meets the 20 year requirement by the anticipated adoption date in 2018. COMPASS is using all the same demographics, growth allocation and expects the Board to adopt the updated plan. CIM focusing around 4 transportation components: roadways, public transportation, bike/pedestrian improvements and freight, these will ultimately be combined. Walt will be talking specifically about freight and its impact to the economy, identifying and planning for projects that enhance freight movement as well as funding from the Federal Government. There is ~ $80 Billion dollars of freight that moves along Interstate 84, ~ $3.9 Billion moving between Ada & Canyon counties. The impact of the freight component is significant to the economy and it is important to understand. The goals are to improve safety, manage congestion and improve the movement of goods to businesses that need them. COMPASS utilizes a freight work group model with broad representation from the community for advisement; Commissioner Ballard sits on that work group. Supplemental data was also presented. Once fully developed Mr. Satterfield is willing to return and present again. Questions were asked and answered. c. Meridian Police Department Status Report (Sgt. Stacy Arnold) Sargent Arnold brought to the Commission the need for a crosswalk at Records & Village, which became apparent during the Easter Egg Hunt at Kleiner Park, which brought out ~ 35K people. Additionally, there is a need for a crosswalk at Main & King - there haven’t been a lot of crashes, but there have been a lot of near misses. Questions and discussion occurred. Mr. Hood mentioned that the Main & King crosswalk is on the enhancement list to ACHD, but it’s labeled incorrectly as Williams - Mr. Hood will get that corrected. Further discussion and additional suggestions were made for ‘old fashioned’ police traffic patrol at Records & Village during events and additional signage, speed limit change or installation of RRFB at Main & King. Thanks from Mr. Hood and the Commission to Sgt. Arnold for bringing these items to the Commission’s attention for consideration. Additional feedback/request from Commissioner Lancaster - he would like a refresh on the speed study on Meridian Rd. between Ustick & Chinden. Mayor Tammy asked to address the Commission and acknowledge the entire Commission, as part of National Volunteer Month. Mayor Tammy specifically acknowledged and thanked Commissioner Ballard for his commitment not only to the Commission but also as a transportation representative on several boards. Additionally, Mayor Tammy acknowledged Commissioner Baumgartner for his support on the Mayor’s Youth Advisory Council with the Rail with Trail item for their mock ballot. d. Chateau Traffic Calming (memo attached; C. Hood) Mr. Hood presented and conveyed the request of Mayor Tammy for the Commission to consider potential improvements near the Chateau/Ten Mile intersection. Josh Beach provided a review of 6 4a. 2016 Transportation Project Priorities Update Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 4/7/2016 Re: 2016 Transportation Project Priorities Update During the February and March TC meetings, the Commission discussed roadway, intersection and Community Program priorities. On March 22 nd , the City Council reviewed and approved the TC’s listed priorities with no changes. On March 23 rd , a cover letter and the City’s priorities for 2016 were sent to ACHD. The listed priorities are on the City’s website, under the Transportation Commission section: http://www.meridiancity.org/city_clerk.aspx?id=14651 ACHD will begin drafting the 2017-2021 Integrated Five Year Work Plan, with adoption slated for later in 2016. Staff will provide updates to the TC as applicable. 7 4b. Transportation Projects Update Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 4/7/2016 Re: April Transportation Projects Update Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with recently. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to occur) in the transportation realm. Staff will be at the April Commission meeting to discuss some of these topics in more detail. Please feel free to contact staff should you have any comments, concerns, or questions on any of these projects. New information is in bold . KEY ACHD PROJECTS: Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for construction in 2016-2017 with the Franklin/Black Cat intersection. The project will widen Franklin to five lanes including curb, gutter and sidewalks. Low-impact storm drain techniques. As part of the scoping of this project, the City requested detached sidewalks, a center median, lighting, and reclaimed water is included with the project. Right-of-way acquisition phase in process. Ustick Corridor: There are several projects in the design and right-of-way phases along Ustick Road. There are plans to design and construct projects at the Ustick/Meridian intersection, and roadway widening projects for the segments between Locust Grove and Meridian and Meridian to Linder. In the 2015-2019 ACHD IFYWP, these projects are programmed for construction in 2018/2019. In the recently adopted 2016-2020 IFYWP, the Ustick corridor projects advance to 2016-2018. Pine Ave, Meridian to Locust Grove: This project, to improve Pine between Meridian Road and Locust Grove, is planned for construction in 2018 in the adopted 2016-2020 IFYWP. The City and MDC want to partner with ACHD to ensure the design and construction of Pine Avenue is consistent with the communities’ needs. Because Meridian Public Works is planning to do sewer improvements in Pine, the roadway between Main and E. 6 th will be re-built. Establishing a Cost Share Agreement with ACHD and a project agreement between the City and MDC will need to occur. 8 E. 3 rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work Plan, E. 3 rd Street, from Carlton to Fairview, was listed as a project in the Economic Development Program. This project was split into two phases by ACHD – north (phase 2) and south (phase 1) of Carlton. In the ACHD 2016-2020 IFYWP, phase 1, between Franklin and Carlton, is in PD. Meridian Road, Cherry to Ustick: Project includes widening Meridian Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Construction is planned for 2020 in the adopted IFYWP at a cost of $4.387M. A project meeting was held on March 1 st to review the 30% plans. A preferred concept was chosen. Linder Road, Franklin to Pine: Widen Linder Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Project includes upgrade of the railroad crossing and a safe routes to school request. Construction is planned for 2019 at a cost of $3.425M. Cherry Lane, Linder to Meridian Road Lighting: Using federal funds, ACHD is working with Precision to design roadway lighting for approximately one mile of Cherry Lane. The City is providing a local match. The PS&E Package should be submitted by mid to late September. The federal funds have shifted from 2016 to 2017 for project construction. Victory Road and Amity Road Bridge Projects: Two bridges are being replaced, one on Victory and one on Amity. The bridges are located within one mile of each other, approximately ¼ mile east of Ten Mile Road. Construction is scheduled so that one bridge remains open while crews work on the other. Project was substantial complete on March 30th. C&A Paving is the contractor. Arterial Dynamic Message Signs: ACHD has hired Power Plus to install 4 dynamic message signs along major I-84 freeway detour routes to alert road users of roadway and traffic conditions. Foundation and conduit work is complete. The sign structures are scheduled to be shipped on April 19 th . The $160,000 project should be complete in May. ACHD COMMUNITY PROGRAM PROJECTS 2016 Construction: • Fairview, E. 3 rd Street to Locust Grove – Sidewalk on both sides of the street. (February 2016; $230K) During March 23 rd ACHD Commission meeting, the Commission rejected the bids and will re-bid. A discrepancy in boring on the plans caused the bids to be twice the Engineer’s estimate. • Black Cat, Moonlake to Ustick – Sidewalk on one side of Black Cat and a ped signal. Diamond Contractors is the chosen consultant. Preconstruction meeting to be held April 14 th . Notice to proceed is April 28 th . Contract amount is $100,000. 2017 Construction: • W. 1 st , Broadway to Pine – Sidewalk for two blocks near Meridian Elementary. • W. 4 th , Broadway to Maple – Sidewalk on one side near Meridian Elementary. 9 ITD PROJECTS SH-55 (Eagle Road): Design work began to add an additional northbound and southbound lane to Eagle Road, between River Valley and I-84. From River Valley to Franklin, The Village developer (CenterCal) is making improvements via a STAR agreement with the State and ACHD. Portions of sidewalk, a designated right-turn lane onto westbound I-84, and other related improvements will be included. CenterCal may be constructing this project in 2017. US 20/26: On March 28 th , the US 20/26 Task Force met. The group discussed the upcoming Town Hall meeting on April 27 th , at The Ambrose School (Locust Grove/Chinden). The TF will have an opportunity to explain their role and goals to the public during the Town Hall. The next TF meeting will be held on Monday, May 16th. Interstate 84: ITD is collaborating with COMPASS to apply for two federal grants through FHWA (FASTLANE and TIGER) to fund improvements to I-84 in Canyon County, including interchanges. The improvements would go from Northside Boulevard to Franklin Boulevard. This corridor is listed as the number one priority in the regional long-range transportation plan. PATHWAYS Rail with Trail: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove). Currently, there are $75,000 in FY2016 for design and $500,000 in FY18 and FY19 for pathway construction in the Regional Transportation Improvement Plan (TIP). MDC PROJECTS Idaho Avenue Placemaking: A potential placemaking project on Idaho Avenue, between Main and 2 nd Street is being discussed. Both the City and MDC have budgeted $15,000 towards “right-sizing” Idaho Avenue in this block. City Staff has developed some concepts that were shared with the MDBA, the business owners along Idaho, and City Council. A preferred concept was submitted to ACHD for approval. Cost estimates and partnership opportunities are being developed. It is anticipated that the installation will occur in the spring of 2016. OTHER Transit: The Meridian Saturday Fun Bus service was discontinued in September. VRT is working to establish a committee to determine what a similar service could look like for the summer months. Training and regional planning will continue. A new workgroup was established by VRT to discuss what a limited public transit service focusing on seniors and persons with disabilities could look like in Meridian. Two meetings have been held thus far. The group is trying to develop a scenario for the Council to consider later in the Spring. 10 Parklets: In other cities throughout the US, parklets (on-street parking areas converted to public seating/use areas) are becoming more and more popular. Some businesses in downtown Meridian are interested in installing parklets. City staff is working with ACHD on an agreement for parklet standard construction and use. Hopefully, this tool can be available to businesses downtown in the near future. ACHD 2016 CIP Update Task Force: Every four years ACHD updates its 20-year Capital Improvement Plan (CIP). The Task Force (TF) is made up of city staff, ACHD Commissioners, members of the CICAC, as well as commercial and residential developers. The CIP Updated kick-off meeting was held on January 29 th , 2015 and they meet monthly. The TF is currently discussing service areas, Level of Service standards, existing deficiencies and elements of roadway projects that should be eligible for impart fee expenditures. This group and the process to update the CIP will go on well into calendar year 2016. Transportation Alternative Program (TAP): Potential TAP projects were discussed with the TC during the last couple meetings. During the December meeting, the TC requested a summary of the TAP applications and potential fallback projects/applications. For 2015 the City applied to COMPASS for one TAP application: a pathway segment in north Meridian, between Black Cat and Ten Mile. The Rail with Trail corridor is also a top priority, and the safe routes to school coordinator positions are also important. Alternative or potential fallback TAP projects are currently being identified by staff. The list of potential, future TAP projects will be brought back to the TC later in 2016. Eagle Road Adaptive Traffic Signals: In 2017, ACHD and ITD plan to upgrade 14 signals along the Eagle Road corridor, between Overland and Chinden, to adaptive traffic signals. This is a $490,000 project. 11 5a. Meridian/McMillan Intersection Configuration Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 4/7/2016 Re: Meridian/McMillan Intersection Configuration During the March TC meeting, an issue regarding the lane configuration at the Meridian/McMillan intersection was brought to the Commission’s attention. The Commission asked staff to invite Mr. Diffendaffer in to explain his concerns. Below is his e-mail to the Mayor. ---------------------------------------------------------------------------------------------------------------------------------------------- Honorable Tammy de Weerd -- Mayor Meridian City Hall 33 E. Broadway Avenue, Suite 300 Meridian, ID 83642 12/19/2015 I wish to thank you for viewing this email of the design of the McMillan–Meridian Road intersection. I am concerned that the East to West travel at that intersection is hazardous. I have contacted KTVB, KBOI, ACHD, Governor Butch otter, Lieutenant Governor, Brad Little about this hazardous intersection when driving on McMillan East to West through the intersection. In day light it possibly works well during day light. but at night it is difficult to see that the lane of travel is displaced about six feet to the right. When you review those attached pictures, one can see that the vehicles traveling west drive in the bicycle lane to avoid that concrete turn barrier. Further, examination of the turn barrier has marks from vehicles its full length. There is no linage to alert drivers to move to the right before crossing Meridian Road to avoid the hazard. One of my suggestions is to stripe the east approach to the intersection to alert drivers to move to the right to avoid the east bound turn barrier or bring that intersection up to standards ASAP By the way, I a retired Safety Engineer. I sincerely hope that you can assist me in getting the hazardous condition at this intersection corrected. Thank you. GERRY DIFFENDAFFER 12 The following caused me to notify as many agencies about this intersection and get results. On 12-13-2015 about 6:00pm, I was driving west on McMillan road centered in the westbound lane. It was a dark, cold rainy evening. Under a green light, I crossed the intersection while checking cross traffic, and BAM!!! My vehicle struck the eastbound turn-lane divider and rubber poles. A loud noise emanated from the concrete and rubber poles. Then the car slewed to the right off the divider into a muddy field. I tried to keep the car moving through the mud in order to get back on the road, but crashed through a 4 x 8 sign, jumped a 4 foot wide hole, and stopped in deep, wet mud six feet short of the shoulder of McMillan road headed southwest. Police were called and a tow truck was required to get the car out of the mud. My vehicle sustained damages over $2000.00. It is not drivable either. I am attaching pictures of that intersection showing the 6-foot jog to the right required to negotiate the intersection when traveling West. Please notice that the eastbound left turn lane is displaced to the right 5-6 feet into the west bound lane. The pictures clearly show that westbound vehicles must travel in the bicycle lane in order to maneuver the jog. An inspection of the eastbound concrete turn-lane divider reveals that multiple cars have hit the divider along its full length. I believe that except for the fact that cars must use the bicycle path to maneuver, the intersection configuration may work fairly well in daylight but not on a dark and rainy night. The intersection is not lighted properly either. Additionally, the centerline painted on the road gives no indication to drivers that they must adjust to the right in order to avoid the west bound turn barrier. The center line linage will lead a driver into that barrier. From: G L Diffendaffer [ mailto:gerrydfndfr@cableone.net ] Sent: Tuesday, January 05, 2016 10:05 AM To: Peggy Gardner Subject: RE: Bad design of McMillan Meridian Intersection ACHD in my Email on January 23 accepts that there is a problem with the intersection. "Per your request, this email is to let you know that we will be installing additional pavement markings for the eastbound and westbound through movements at the McMillan and Meridian Rd intersection. This will be in the form of white "tracking" marks to help guide motorists. We will also be installing a 36" tall yellow delineator at the nose of the median on the west leg of the intersection to supplement the existing 18" tall delineator. All work is weather permitting, but as soon as the pavement dries and warms a bit we should be able to make the changes." This is a paint overhaul. During daylight the improved lane striping may work well but not at night or in deep snow. I have talked to many that know about the problem. My extensive safety experience taught me to not set a trap for someone else as ACHD engineering will do with this quick fix. Don't fiddle with the problem. Permanently Fix it. Gerald L Diffendaffer 13 5b. Freight Component for CIM 2040 2.0 Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 4/7/2016 Re: Freight Component for CIM 2040 2.0 Walt Satterfield, COMPASS Associate Planner, will be at the April TC meeting to give a status update on the freight study that will be incorporated into the regional long-range transportation plan. See attached memo. 14 15 5d. Chateau Traffic Calming Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 4/7/2016 Re: Chateau Traffic Calming (From Josh Beach, Associate City Planner) During a recent public hearing for a new residential subdivision at Chateau/Ten Mile, the Mayor asked the Transportation Commission to discuss a possible fix to what the neighbors see as a problem with the speed of traffic on Chateau Drive. The discussion during the Council hearing for Brinegar Prairie focused on the amount of traffic on Chateau Drive and the amount of pedestrian traffic along Chateau (mainly school-age children walking to the bus stop on the corner of Chateau and Ten Mile). The following items were discussed as possible ways to either calm traffic, or provide greater safety for pedestrians (whether they are feasible or not is another question): 1. Stop sign to stop traffic on Chateau for the intersection of Morello and Chateau 2. Pedestrian Bridge over Chateau 3. Speed bumps 4. Inverted Speed bumps 5. Bulb-outs for the intersection of Morello and Chateau 16 5e. Staff Communications Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 4/7/2016 Re: Staff Communications There were no relevant e-mail correspondences to share with the Commission since the March meeting. -------------------------------------------------------------------------------------------------------------------------