2016 02-011
TRANSPORTATION COMMISSION
REGULAR MEETING AGENDA
Monday, February 1st, 2016 – 3:30 pm
Council Chambers - Meridian City Hall - 33 East Broadway Ave., Meridian, Idaho
1. Roll Call:
Ryan Lancaster Bryan Leisle ___ Vacant (ex-officio)
Darrel McRoberts Ryan Hall ___ Shawn Martin (ex-officio)
Stephen Lewis Jack McGee ___ Toni Tisdale (ex-officio)
David Ballard Lance Baumgartner ___ Margaret Havey (ex-officio)
___ Tracy Hopkins ___ Mark Wasdahl (ex-officio) ___ Miranda Carson (ex-officio)
2. Adoption of the Agenda
3. Approval of Minutes from January 4th, 2016 Meeting
4. Old Business Items
a. Transportation Projects Update (memo attached; C. Hood)
5. New Business Items
a. ACHD Bicycle Advisory Committee Overview (Brooke Green/Dave Fotsch)
b. 2016 Transportation Project Priorities Kick-Off (memo attached;
C. Hood/Ryan Head)
c. Meridian Police Department Status Report (Sgt. Stacy Arnold)
d. Review Commission Enabling Ordinance (memo attached; C. Hood)
e. Review and Approve Amendments to Commission By-Laws (memo
attached; C. Hood/T. Baird)
f. Staff Communications (memo attached; C. Hood )
6. Future Meeting Topics
a. COMPASS Freight Study
b. Eagle Road Speed Limit Update
c. Speed Limits on Ten Mile Road
d. VRT Transit 101
e. ACHD CIP
f. US 20/26 Corridor Study
g. Master Mobility Planning
7. Next Meeting Date: March 7th, 2016
8. Adjourn
Meeting Minutes
Meridian Transportation Commission
February 1st, 2016
Council Chambers — Meridian City Hall 0 33 East Broadway Ave., Meridian, Idaho
I. Meeting called to order at 3:33 pm and Roll taken:
x Ryan Lancaster x Bryan Leisle o Vacant (ex -officio)
p Darrel McRoberts x Ryan Hall x Shawn Martin (ex -officio)
x Stephen Lewis x Jack McGee x Toni Tisdale (ex -officio)
x David Ballard x Lance Baumgartner x Margaret Havey (ex -officio)
p Tracy Hopkins x Mark Wasdahl (ex -officio) x Miranda Carson (ex -officio)
Others Present: Ted Baird, Sgt. Arnold, Brooke Green, Dave Fotsch, Ryan Head
and Caleb Hood
2. Adoption of the Agenda
Motion by Lancaster to adopt agenda as written and second by McGee to approve the agenda —
all ayes — motion carried.
3. Approval of Minutes from January 4th, 2016 Meeting
Commissioner Lewis requested to amend meeting minutes regarding roll call status of Ms.
Carson. Minutes marked absent but she was in attendance. Change status from o to x. No,
other changes requested. Motion by McGee to approve minutes as amended and second by
Lewis — all ayes — motion carried.
4. Old Business Items
a. Transportation Projects Update (C. Hood)
Transportation agenda topic starts on page 5 of the packet. Caleb began the update at the
bottom of page 6. Some SH -55 improvements that have been done over the past several years
were part of an agreement between ITD, ACHD and the developer of The Village. The next
phase of widening is in the TIP and planned for 2017, but it is subject to change depending on
the occupancy and STARS agreement — so the "will" be constructed should read "may".
Regarding the US 20/26Task force, two dedicated members attending regularly representing the
Transportation Commission; Commissioner Ballard and Commissioner Hopkins. There have
been 5 meetings, most recent meeting was very productive, broke into 3 sub -committee groups
consisting of about 5 members each. The next meeting of this group will be on February 22nd
Rails with Trails was also highlighted. A group met on Friday, January 29th w/ACHD, Compass,,
Nampa and Boise. Due to large number of agency involvement, COMPASS volunteered to lead
a formal workgroup and get approval from COMPASS board and pull together a draft charter
for the worlcgroup. Caleb highlighted topics for the joint meeting between City Council and
MDC board scheduled for February 26th. City Council and MDC board will meet to discuss the
elements for the Idaho Avenue revitalization project between Main and 2nd Street. Potential
elements include benches, paint, bike racks, planters etc. Installation is anticipated April 2016;
the anticipated/soft launch date is Spring 2016, an official launch where the community could be
involved would take place in the May timeframe. Caleb encouraged Transportation Commission
members to come and support Chairman Hopkins as he gives the End of Year Report to the
City Council on February 16th. If anyone is interested in tickets to the Mayor's State of the City
address or the Taste of Meridian, Caleb mentioned he has tickets.
S. New Business Items
a. ACRD Bicycle Advisory Committee Overview (Brooke Green/Dave Fotsch)
Brooke Green, ACHD, and Dave Fotsch provided the update and gave an overview of the Bike
Advisory Committee; its purpose, how it evolved and how it can engage with the Meridian
Transportation Commission at the local level. Brooke is the bike advisory pedestrian
coordinator for ACHD as a transportation planner overseeing community programs. i.e. safe
routes to school, sidewalk enhancement network, which includes bike and pedestrian facilities.
She would like to enlist the help of the Transportation Commission in providing
recommendations to the Bike Advisory Committee (BAC) on enhancements for Meridian.
Dave is the new Chairman of BAC. He gave a high-level review of why the committee was
formed and its function to advise ACHD on all things related t,Qbicycles i.e. goals, objectives of
master plan, recommendations on operations, updates on ASHTO standards, etc. He outlined
appointments to the committee, guiding principle and expectations of member and overall
structure. Brooke presented budget, dollars spent and statistic data on bike/pedestrian
programs. The district spends is about $1.5-$2 million dollars on facilities which is
approximately 5% of ACHD budget. Since the inception/tracking of data, ACHD has put in 276
new bike lanes and 400 new bike signage in all of ADA County. Discussion occurred and
questions were asked and answered regarding Bicycle Master Plan, Meridian specific data and
committee purpose advisory vs advocacy. Brooke will come back to a future meeting (TBD) to
present additional Meridian specific data.
b. 2016 Transportation Projects Priorities Kick -Off (C. Hood/Ryan Head)
Caleb Hood and Ryan Head, ACHD, provided the background presentation. Mr. Hood drew
the attention of the Commission to the copies of 2015 prioritization spreadsheets (in prep for
2016 prioritization planning) as well as a Glossary, level of service map and the combined
prioritization of Ada County. Mr. Head is the Planning supervisor/lead programmer for the
ACHD Integrated Five -Year Work Plan (IFYWP) at ACHD and he walked through the
documents, how calculations are determined and the key drivers that affect them. ACHD's #1
priority is to maintain the assets/facilities the community has purchased and enhance them as
necessary to facilitate transportation. Mr. Head pointed out 2 items of concern for Meridian:
o Cherry/Fairview area: ACHD adopted a corridor/access management plan, so
widening of this corridor is currently on hold due to concerns from the business
community.
o One section of Ustick is not currently triggered for improvement, but ACHD will
continue to look for programming options.
ACHD uses several methods to determine prioritization of projects, i.e. cost -benefit analysis,
modeling and program/project feedback from cities. City input can affect prioritization. ACHD
compiles all the data items including City input and will have an initial draft of the IFYWP in
August to review with the Commission/City. In September, ACHD will review
comments/feedback and adoption will be voted on by ACHD in October. Mr. Head fielded and
responded to questions regarding the level of service map, data/analysis and spreadsheet errors.
Mr. Hood then transitioned conversation away from ACHD process to review/discuss the
Meridian specific details. Caleb reminded the Commission that City Council must have
recommendations to ACHD by April I, 2016. Which means the Commission needs to finalize
the prioritization by the March 7th meeting so Caleb can present to City Council by Mid -
March. Caleb reviewed the list so everyone is on the same page top noting the top 15-20
projects are the most important. Caleb requested that the Commissioners review the
documents and be prepared to discuss/agree upon top 15-20 items for 2016 at the March
meeting.
c. Meridian Police Department Status Report (Sgt. Stacey Arnold)
Sgt. Arnold reported that no crashes have occurred over the last month since signage was put
on at The Village & Eagle location. PD is analyzing citation data for 1-84 exit at Meridian Road to
see if there should be a recommendation to ITD - i.e. people not seeing the sign No right on
Red. The Hawk signal at Compass Public Charter School seems to be working - PD presence
seems to make a difference too. Commission appreciates PD involvement at their meetings
and would like to be more involved in discussions w/ PD on the non -urgent topics, i.e. speed
limit changes or request for school zone enhancements, especially on the front end.
d. Review Commission Enabling Ordinance (C. Hood)
Mr. Hood directed the TC to the document supplied in the packet for review highlighting page
12 (possible mission statement) and 14 (scope of authority). Recommended comparing current
Ordinance to item 5e. A brief discussion took place.
e. Review and Approve Amendments to Commission By -Laws (C. Hood/T.
Baird) (deferred to next meeting)
Mr. Hood and Mr. Baird suggested a review of the amendments in comparison to the ordinance
document provided in 5d. Mr. Baird noted Duties and Roles really haven't changed the
amendments are to ensure all Commissions within the City are aligned and under the same
operating jurisdiction. A brief discussion occurred.
Motion by Lewis and second by McGee to defer both items 5d and 5e to the March meeting for
further discussion and voting on amendment approval - all ayes - motion passed.
f. Staff Communications (C. Hood)
Mr. Hood drew the Commission's attention to the two correspondence items in the packet for
review. Item I page 22 — Signage "20 is plenty" and item 2 on page 26, solo incident regarding a
citizen at the Meridian/McMillan intersection. ACHD has responded but the citizen is not
happy and escalated to the Mayor's office. Caleb will extend and offer to both citizen concerns
to come an address the Commission at the April meeting.
6. Future Meeting Topics
a. COMPASS Freight Study
b. Eagle Road Speed Limit Update
c. Speed Limits on Ten Mile Road
d. VRT Transit 101
e. ACRD CIP
f. US 20/26 Corridor Study
g. Master Mobility Planning
7. Next Meeting Date: March 7th, 2016
8. Adjourn
Motion by McGee and second by Leisle to adjourn — all ayes — motion carried.
Meeting adjourned at 5:31 p.m.
(AUDIO RECORDING AVAILABLE UPON REQUEST)
APPROVED:
TRAC HOPKINS, CHAIR
ATTEST:
Mach)VAXIT�,-
JAYCEE L. HOLMAN
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DATE
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5
4a. Transportation Projects Update
Memo
To: Meridian Transportation Commission
From: Caleb Hood, Planning Division Manager
Date: 1/27/2016
Re: February Transportation Projects Update
Below is a summary/update on some of the transportation and roadway projects City Staff
has been involved with recently. This is not an exhaustive list, but rather highlights some of
the more important activities that have recently transpired (or are about to occur) in the
transportation realm. Staff will be at the February Commission meeting to discuss some of
these topics in more detail. Please feel free to contact staff should you have any
comments, concerns, or questions on any of these projects. New information is in bold.
KEY ACHD PROJECTS:
Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for
construction in 2016-2017 with the Franklin/Black Cat intersection. The project will widen
Franklin to five lanes including curb, gutter and sidewalks. Low-impact storm drain
techniques. As part of the scoping of this project, the City requested detached sidewalks, a
center median, lighting, and reclaimed water is included with the project. A (landscaped)
center median is no longer part of this project. Right-of-way acquisition phase in process.
Ustick Corridor: There are several projects in the design and right-of-way phases along
Ustick Road. There are plans to design and construct projects at the Ustick/Meridian
intersection, and roadway widening projects for the segments between Locust Grove and
Meridian and Meridian to Linder. In the 2015-2019 ACHD IFYWP, these projects are
programmed for construction in 2018/2019. In the recently adopted 2016-2020 IFYWP, the
Ustick corridor projects advance to 2016-2018.
Pine Ave, Meridian to Locust Grove: This project, to improve Pine between Meridian Road
and Locust Grove, is planned for construction in 2018 in the adopted 2016-2020 IFYWP.
The City and MDC want to partner with ACHD to ensure the design and construction of
Pine Avenue is consistent with the communities’ needs. Because Meridian Public Works is
planning to do sewer improvements in Pine, the roadway between Main and E. 6th will be
re-built. Establishing a Cost Share Agreement with ACHD and a project agreement
between the City and MDC will need to occur.
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E. 3rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work
Plan, E. 3rd Street, from Carlton to Fairview, was listed as a project in the Economic
Development Program. This project was split into two phases by ACHD – north (phase 2)
and south (phase 1) of Carlton. In the 2016-2020 IFYWP, phase 1, between Franklin and
Carlton, is in PD.
Meridian Road, Cherry to Ustick: Project includes widening Meridian Road to 5 lanes with
curb, gutter, sidewalk and bike lanes. Construction is planned for 2020 in the adopted
IFYWP at a cost of $4.387M. The project kick-off meeting was held on December 17th.
Linder Road, Franklin to Pine: Widen Linder Road to 5 lanes with curb, gutter, sidewalk and
bike lanes. Project includes upgrade of the railroad crossing and a safe routes to school
request. Construction is planned for 2019 at a cost of $3.425M.
Cherry Lane, Linder to Meridian Road Lighting: Using federal funds, ACHD is working with
Precision to design roadway lighting for approximately one mile of Cherry Lane. The City is
providing a local match. The PS&E Package should be submitted by mid to late
September. The federal funds have shifted from 2016 to 2017 for project construction.
Victory Road and Amity Road Bridge Projects: Two bridges are being replaced, one on
Victory and one on Amity. The bridges are located within one mile of each other,
approximately ¼ mile east of Ten Mile Road. Construction is scheduled so that one bridge
remains open while crews work on the other; Victory is being worked on first. Victory
structures are complete and the roadway is temporarily open but will close again in
the spring when the roadway can be rebuilt. Amity Road is now closed. Construction
should be complete by May 1, 2016. C&A Paving is the contractor.
ACHD COMMUNITY PROGRAM PROJECTS
2016 Construction:
Fairview, E. 3rd Street to Locust Grove – Sidewalk on both sides of the street.
(December 2015; $230K)
Black Cat, Moonlake to Ustick – Sidewalk on one side of Black Cat and a ped
signal. (February 2016; $150K)
2017 Construction:
W. 1st, Broadway to Pine – Sidewalk for two blocks near Meridian Elementary.
W. 4th, Broadway to Maple – Sidewalk on one side near Meridian Elementary.
ITD PROJECTS
SH-55 (Eagle Road): Design work began to add an additional northbound and southbound
lane to Eagle Road, between River Valley and I-84. From River Valley to Franklin, The
Village developer (CenterCal) is making improvements via a STAR agreement with the
State and ACHD. Portions of sidewalk, a designated right-turn lane onto westbound I-84,
and other related improvements will be included. CenterCal will be constructing this project
in 2017.
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US 20/26: On January 25th, the fifth meeting of the US 20/26 Task Force was held. The
group broke-out into subcommittees and assigned tasks for the near future. The
next meeting will be held on Monday, February 22nd.
PATHWAYS
Rail with Trail: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with
Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove).
Currently, there are $75,000 in FY2016 for design and $500,000 in FY18 and FY19 for
pathway construction in the Regional Transportation Improvement Plan (TIP). A meeting
with potential regional partners, ACHD, COMPASS, Nampa and Boise, will be held on
January 29th.
MDC PROJECTS
Idaho Avenue Placemaking: A potential placemaking project on Idaho Avenue, between
Main and 2nd Street is being discussed. Both the City and MDC have budgeted $15,000
towards “right-sizing” Idaho Avenue in this block. City Staff has developed some concepts
that were shared with the MDBA, the business owners along Idaho, and City Council. A
preferred concept was submitted to ACHD for approval. Cost estimates and partnership
opportunities are being developed. It is anticipated that the installation will occur in the
spring of 2016. A joint meeting between the Meridian City Council and the MDC Board
will occur on February 9th to discuss elements of this project.
OTHER
Transit: The Meridian Saturday Fun Bus service was discontinued in September. VRT is
working to establish a committee to determine what a similar service could look like for the
summer months. Training and regional planning will continue.
Parklets: In other cities throughout the US, parklets (on-street parking areas converted to
public seating/use areas) are becoming more and more popular. Some businesses in
downtown Meridian are interested in installing parklets. City staff is working with ACHD on
an agreement for parklet standard construction and use. Hopefully, this tool can be
available to businesses downtown in the near future.
ACHD 2016 CIP Update Task Force: Every four years ACHD updates its 20-year Capital
Improvement Plan (CIP). The Task Force (TF) is made up of city staff, ACHD
Commissioners, members of the CICAC, as well as commercial and residential developers.
The CIP Updated kick-off meeting was held on January 29th, and they meet monthly. The
TF is currently discussing service areas, Level of Service standards, existing deficiencies
and elements of roadway projects that should be eligible for impart fee expenditures. This
group and the process to update the CIP will go on well into calendar year 2016.
Transportation Alternative Program (TAP): Potential TAP projects were discussed with the
TC during the last couple meetings. During the December meeting, the TC requested a
summary of the TAP applications and potential fallback projects/applications. For 2015 the
City applied to COMPASS for one TAP application: a pathway segment in north Meridian,
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between Black Cat and Ten Mile. The Rail with Trail corridor is also a top priority, and the
safe routes to school coordinator positions are also important. Alternative or potential
fallback TAP projects are currently being identified by staff. The list of potential,
future TAP projects will be brought back to the TC later in 2016.
End of Year Report: Chairman Hopkins will be giving the TC’s end of year report to
the Meridian City Council on Tuesday, February 16th at 6 pm. All Commission
members are encouraged to attend.
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5b. 2016 Transportation Project Priorities Kick-Off
Memo
To: Meridian Transportation Commission
From: Caleb Hood, Planning Division Manager
Date: 1/28/2016
Re: 2016 Transportation Project Priorities Kick-Off
The Ada County Highway District (ACHD) has sent a letter (see below) to the City, requesting
priority projects for them to consider in their 2017-2021 Integrated Five-Year Work Plan (IFYWP.)
ACHD is requesting all project requests be submitted no later than April 1st, 2016. Annually, the
City prepares transportation priority lists for the transportation agencies to consider in their
programming and budget processes. The Meridian Transportation Commission (TC) is tasked with
making recommendations to the City Council on priority transportation projects.
During the February TC meeting, Ryan Head, ACHD Planning & Programming Supervisor,
will present changes for this year and outline the process. He will briefly explain the
programming process at ACHD; what is considered by the District and how agency priorities are
factored in the planning and program process. During the February meeting the TC will also review
the 2015 priority projects and begin amending the lists for 2016. During the March meeting three
prioritization lists will need to be finalized by the TC: one for ACHD roadway and intersection
projects; one for ACHD Community Programs (CP) projects (e.g. – sidewalks); and, one for
ITD/State facilities and other “regionally significant” projects. During the February and March
meetings, the TC will discuss moving projects up, down, onto, or off of the priority lists.
NOTE: Staff will hand-out priority project lists from 2015 as well as the 2016 Parks and West Ada
School District priorities during the February or March meetings (as I receive them).
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5d. Review Commission Enabling Ordinance
Memo
To: Meridian Transportation Commission
From: Caleb Hood, Planning Division Manager
Date: 1/28/2016
Re: Review Commission Enabling Ordinance
During the January TC meeting, it was requested that the Commission review the ordinance that
created and defines the group. It was also suggested that the Commission discuss a potential mission
statement. Below, staff has provided Ordinance No. 13-1542 for the Commission to review and
discuss.
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5e. Commission Amendments to By-Laws
Memo
To: Meridian Transportation Commission
From: Caleb Hood, Planning Division Manager
Date: 1/28/2016
Re: Review and Approve Commission Amendments to By-Laws
During the January TC meeting, Ted Baird explained some changes that the City Council made to
Commissions citywide late last year. To comply with the updated code, the TC’s bylaws have been
amended to reflect the changes. To better see the changes to the by-laws, an underline and strike-
through version is provided below. A “clean” copy of these bylaws will be brought to the February
meeting for the Chair to sign.
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BYLAWS of the MERIDIAN TRANSPORTATION COMMISSION
AS AMENDED on January 4, 2016
WHEREAS, pursuant to Title 2, Chapter 3, Section 4(B)Meridian City Code section 2-7-
4(B) , the Transportation Commission is required to adopt bylaws, rules and regulations for the
proper conduct of the business of the commission;
WHEREAS, on September 17, 2013, the City Council of the City of Meridian adopted
Resolution no. 13-944, which effectuated the previous iteration of the Bylaws of the Meridian
Transportation Commission;
WHEREAS, at its regular meeting on January 4, 2016, the Meridian Transportation
Commission voted to recommend that the Commission’s bylaws be amended and updated as set
forth herein;
WHEREAS, bylaws, rules and regulations adopted by the Transportation Commission are
subject to the approval of the Mayor and City Council after recommendation by the commission.
NOW, THEREFORE, the Meridian Transportation Commission hereby establishes and
adopts the following bylaws.
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for the
organization, actions, and agenda of the Meridian Transportation Commission (hereinafter
“Commission”).
ARTICLE II: OFFICE
The principal location of the Commission shall be at the Office of the City Clerk, 33 E.
Broadway, Meridian, Idaho.
ARTICLE III: MEMBERSHIP
SECTION 1: TERMS OF OFFICE . In keeping with provisions of Meridian City Code regarding
commissioners’ terms of office, there are hereby designated nine membership seats on the
Commission. The commissioner appointed to Seats 1, 2, and 3 shall serve an initial term of one (1)
year. The commissioner appointed to Seat 4 shall be designated to represent Meridian’s youth and
shall serve a term of one (1) year, which term shall expire on August 31 of each year. The
commissioner appointed to Seats 5, 6, and 7 shall each serve an initial term of two (2) years. The
commissioner appointed to Seats 8, and 9 shall each serve an initial term of three (3) years.
Following the initial term, each commissioner, with the exception of the commissioner appointed to
Seat 4, shall serve a term of three (3) years.
SECTION 2: EX-OFFICIO MEMBERS . There shall be up to six (6) nonvoting ex officio
members appointed to the commission made up of representatives from the Meridian City Council,
ACHD, ITD, COMPASS, VRT, and/or Meridian Joint School District #2 staff. The representative
from the Meridian City Council serves as both a liaison to the Council and as a nonvoting ex-officio
member.
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SECTION 23: SUBCOMMITTEES . The Commission Chair, with the Commission’s approval,
may establish such subcommittees as necessary or helpful to assist or advise the Commission in the
performance of its functions and/or furtherance of its mission. Meetings of subcommittees shall
comply with any and all applicable public meetings laws. Each subcommittee shall consist of at
least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission Chair,
each subcommittee shall elect a chair to preside at subcommittee meetings and present the findings
and/or recommendations of the subcommittee to the Commission. The Commission Chair,
subcommittee chair, and/or Mayor may appoint citizens or public officials to serve as members of
subcommittees.
SECTION 34: QUORUM . According to the provisions of Meridian City Code, a majority of
currently-appointed commissioners shall constitute a quorum for the transaction of any business of
the Commission.
SECTION 45: VOTING . Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission Chair shall be a voting member of the Commission and shall hold
the same rights and privileges as any other commissioner. Proxy voting shall not be permitted.
SECTION 5: ATTENDANCE . Three (3) consecutive, unexcused absences of a commissioner
from regular Commission meetings shall constitute such commissioner’s notice of termination. The
Chair or Vice-Chair may excuse a commissioner from attendance during roll call or on the record at
a subsequent regularly scheduled meeting.
ARTICLE IV: MEETINGS
SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS . According to the provisions of
Meridian City Code, the Commission shall hold no fewer than four (4) regular meetings during the
calendar year. Unless otherwise specified, regular meetings of the Commission shall be held on the
first Monday of each month at 3:30 p.m. In the event that the first Monday of any particular month
falls on a City-recognized holiday, the meeting for that month shall be held on the second Monday.
SECTION 2: SPECIAL MEETINGS . Special meetings may be convened by or at the direction of
the Chair by notifying the Commission in the manner specified herein.
SECTION 3: PLACE OF MEETINGS . Unless otherwise specified, meetings of the Commission
shall be held in the City Council Chambers at Meridian City Hall, 33 E. Broadway, Meridian, Idaho.
SECTION 4: NOTICE OF MEETINGS . Unless otherwise prescribed by statute, commissioners
shall be provided written notice of meetings, which notice shall state the date, hour, and location
thereof, and shall further state the purpose of the meeting, business to be transacted, and/or agenda.
The City Clerk’s Office shall issue notice to each and every commissioner not less than forty-eight
(48) hours, nor more than thirty (30) days prior to the meeting. Notice may be issued by e-mail, U.S.
Post, and/or personally, by or at the direction of the Chair or the Chair’s delegee.
SECTION 5: LENGTH OF MEETINGS . No meeting shall run longer than two (2) hours unless a
majority vote of the quorum approves the extension of such time limit as to a particular meeting.
Comment [EK1]: Now covered by Meridian
City Code section 2-1-1(C)(8) (any
commissioner who misses one-half of meetings
held in any twelve month period shall have
his/her appointment automatically terminated).
Comment [EK2]: Meridian City Code section
2-7-5 says that the commission will meet each
month.
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SECTION 6: CONDUCT OF MEETINGS . The Commission shall operate under the precepts of
Robert’s Rules of Order. The order of business for meetings of the Commission shall be as follows:
1) call to order; 2) roll call; 3) adoption of the agenda; 4) approval of minutes of previous
meeting(s); 5) old business; 6) new business; 7) next meeting; 8) adjournment. The agenda shall be
followed to the extent possible, but other matters may be considered upon vote of the majority of the
members present at any meeting at which a quorum is present. The Chair may set rules to maximize
efficiency and productivity of meetings, including setting a time limit for presentations and/or
comments to the Commission.
SECTION 7: AGENDA . The agenda for all meetings of the Commission shall be prepared by
the City Clerk’s Office in consultation with the Commission Chair and Community Development
Department staff. Agenda items may be proposed to the Clerk, Commission Chair, and/or
Community Development staff by any commissioner or any member of the public and may be
placed on the agenda, provided that adequate notice of such item has been provided as set forth
herein. Agenda items not proposed by 5:00 p.m. on the Tuesday preceding the regular meeting, or
forty-eight (48) hours before a special meeting shall be considered at any meeting at which a quorum
is present only upon vote of the majority of the members present.
SECTION 8: MINUTES . Minutes and/or records of the business conducted at all meetings of
the Commission or any subcommittee thereof shall be kept by the City Clerk’s Office and shall be
open for public inspection. The minutes of each meeting shall be forwarded to each commissioner
prior to the regular meeting at which such minutes are subject to approval by the Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION . According to the provisions of Meridian City Code, officers of
the Commission shall include the Commission Chair and Commission Vice-Chair. Other officers
may be elected as necessary or desirable for the efficient administration of the Commission if a
majority of the Commission so decides.
SECTION 2: TERM AND ELECTION . Election of officers shall be by voice vote and, according
to the provisions of Meridian City Code, shall be held at the first regularly scheduled meeting after
January 1 of each year. A special election may be held at any time to fill a vacancy of office. An
officer who fails or refuses to fulfill the duties of his or her office may be removed from the office
by a two-thirds (2/3) majority vote of the full Commission at a special election.
SECTION 3: DUTIES OF CHAIR . The Commission Chair shall prepare meeting agendas in
cooperation with the Community Development Department staff and the City Clerk’s Office, shall
preside over all full Commission meetings, shall sign all documents requiring an official signature
on behalf of the Commission, including its annual report, and shall present the Commission’s annual
report, and other reports as may be necessary, to the Mayor and City Council. The Chair shall
recommend, for the Commission’s approval, the formation of subcommittees and the appointment of
commissioners, citizens, and/or public officials thereto. The decisions, statements, and/or actions of
the Chair shall obligate, commit, and/or represent the Commission only insofar as the Commission
has specifically authorized.
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SECTION 4: DUTIES OF VICE -CHAIR . The Commission Vice-Chair shall perform the duties
of the Chair in the absence of the Chair and shall perform such other duties as may be delegated by
the Commission Chair.
ARTICLE VI: AMENDMENT OF BYLAWS
As provided in Meridian City Code, the Commission may recommend to the Mayor and City
Council that these bylaws be altered, amended, added to, or repealed upon a four-fifths (4/5) vote of
the full Commission .
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws at its regular meeting on September 9,
2013January 4, 2016 . These bylaws shall be effective upon their ratification by resolution of the
City Council of the City of Meridian.
Adopted by the Meridian Transportation Commission on the 9th day of September,
2013January 4, 2016 .
_______________________________
Ryan LancasterTracy Hopkins , Commission Chair
Meridian Transportation Commission
Comment [EK3]: Unnecessary; suggest
removal.
22
5f. Staff Communications
Memo
To: Meridian Transportation Commission
From: Caleb Hood, Planning Division Manager
Date: 1/28/2016
Re: Staff Communications
Below are relevant e-mail correspondences since the January meeting.
-------------------------------------------------------------------------------------------------------------------------
Thank you so much for your attentive response!
I just got off the phone with MPD and they will be bringing a radar box to our
subdivision. That's a great start and I hope it creates some self-awareness in some of our
drivers and their habits. I completely understand about limited resources in the department
and wouldn't expect a dedicated patrol in any subdivision strictly for traffic issues.
My interest in in the "20 is Plenty" campaign is not so much to change the speed limits as it
is to create additional signage that may make drivers more aware of driving sanely through
neighborhoods. I believe the addition of a "but 20 is plenty" sign near the posted 25 mph
speed limit (as I saw in the Seattle suburb) adds a human element to an otherwise sterile
(and often ignored) presentation of the legal limit. It is a symbol stating that residents care
about safety where they live.
I'll be honest and say that I'm probably not best one to present this to the commission. I
have a great anxiety of speaking in public... to the point it could be detrimental to my case
:) My wife, on the other hand, has expressed interest of presenting on my behalf. How
often does the comission meet? I'll see if I can find some time to put together a concrete
idea, proposal and cost projections required for additional signage.
Thank you for this. It makes me happy to live in a place where our leaders strive for the
best, listen, and take prompt action to that end.
23
On Jan 25, 2016, at 7:57 PM, Tammy de Weerd <tdeweerd@meridiancity.org> wrote:
Dear Mr. Casey,
Thank you so much for your concern and care for the safety of our youth and families! Slowing cars down in
our neighborhoods will always be a struggle regardless of the posted speed limits. The City of Meridian has
an ordinance that governs ‘local’ neighborhood roads that is set for 25 mph citywide. Ada County Highway
District (ACHD) sets the speed limits on all other roads – collectors and arterials.
We have a citizen Transportation Commission that discusses and recommends – either to our City Council or
to ACHD – safety issues and road priorities important to our community. This is certainly something that
they could place on their agenda to discuss if you would like to present this issue along with your
suggestions. They would vet the idea and, if they support it, would bring a recommendation to City Council.
It is important that how to fund it is part of the recommendation.
We have limited resources to patrol our neighborhoods and be in the right place at the right time –
regardless of the speed limit. We are always hopeful that self‐compliance would occur. We are always ready
to work with our HOAs and subdivisions with ideas of keeping our streets safe. When drivers need to be
reminded, we do have the police trailer as a visual reminder of a drivers speed.
Certainly, it sounds like this would be a good idea on your street. I will ask that the Meridian Police
Department to follow up with you. Please let me know if you are interested in bringing your idea to our
Transportation Commission.
I appreciate the time you took in reaching out and sharing your ideas!
My Best,
Tammy de Weerd
Mayor, City of Meridian Idaho
Follow me on Facebook, Twitter and LinkedIn.
Follow City of Meridian updates on Facebook, Twitter, YouTube, LinkedIN and at www.meridiancity.org.
From: Bryan Casey [mailto:bryan@caseyclan.net]
Sent: Sunday, January 24, 2016 2:32 PM
To: mayortammy
Subject: 20 is Plenty campaign - for safer neighborhood streets
Hello Tammy,
This correspondence is based on some posts I recently saw on our Nextdoor.com page
about distracted driving and speeding in our neighborhood. I live on a medium sized,
straight street in our subdivision (Bear Creek) and its a common occurrence that residents
are zipping past my house at or beyond our 25 mph speed limit. I know I'm not alone in my
neighborhood, or others in our city.
24
Recently, when I was in Seattle, I noticed a subdivision had these great additions below the
25 mph speed limit signs that read "but 20 is plenty!" They were quite official looking and I
believe it could work to make people think about how fast they really need to be driving
through neighborhoods. I think its an awesome idea and would work to make our
neighborhoods safer for residents - mainly children.
In researching how they came up with this wonderful movement, I believe I've stumbled on
the source and some great resources of how we can make something like this active in
either our subdivision or entire town: http://www.20splenty.org/
Do you think this would be something that could work for Meridian?
Concerned Citizen:
Bryan Casey
(208) 898-0671
Caleb:
I attached a little background to Mr. Diffendaffer's email. Is this something you could bring to the
transportation Commission? Can you follow up with him too?
Peggy Gardner
Administrative Assistant to
Mayor Tammy de Weerd
City of Meridian
33 E Broadway Avenue
Meridian, ID 83642
Phone 208 489‐0529
Follow City of Meridian updates on
Facebook, Twitter, YouTube, LinkedIN
and at www.meridiancity.org.
‐‐‐‐‐Original Message‐‐‐‐‐
From: G L Diffendaffer [mailto:gerrydfndfr@cableone.net]
Sent: Tuesday, January 05, 2016 10:05 AM
To: Peggy Gardner
Subject: RE: Bad design of McMillan Meridian Intersection
ACHD in my Email on January 23 accepts that there is a problem with the intersection.
"Per your request, this email is to let you know that we will be installing additional pavement markings for
the eastbound and westbound through movements at the McMillan and Meridian Rd intersection. This will
be in the form of white "tracking" marks to help guide motorists. We will also be installing a 36" tall yellow
delineator at the nose of the median on the west leg of the intersection to supplement the existing 18" tall
delineator.
25
All work is weather permitting, but as soon as the pavement dries and warms a bit we should be able to
make the changes."
This is a paint overhaul. During daylight the improved lane striping may work well but not at night or in deep
snow. I have talked to many that know about the problem. My extensive safety experience taught me to not
set a trap for someone else as ACHD engineering will do with this quick fix.
Don't fiddle with the problem. Permanently Fix it.
Gerald L Diffendaffer
2412 N.3rd St.
Boise, Idaho
Honorable Tammy de Weerd ‐‐ Mayor
Meridian City Hall
33 E. Broadway Avenue, Suite 300
Meridian, ID 83642
12/19/2015
I wish to thank you for viewing this email of the design of the McMillan–Meridian Road intersection. I am
concerned that the East to West travel at that intersection is hazardous.
I have contacted KTVB, KBOI, ACHD, Governor Butch otter, Lieutenant Governor, Brad Little about this
hazardous intersection when driving on McMillan East to West through the intersection. In day light it
possibly works well during day light. but at night it is difficult to see that the lane of travel is displaced about
six feet to the right. When you review those attached pictures, one can see that the vehicles traveling west
drive in the bicycle lane to avoid that concrete turn barrier. Further, examination of the turn barrier has
marks from vehicles its full length.
There is no linage to alert drivers to move to the right before crossing Meridian Road to avoid the hazard.
One of my suggestions is to stripe the east approach to the intersection to alert drivers to move to the right
to avoid the east bound turn barrier or bring that intersection up to standards ASAP By the way, I a retired
Safety Engineer.
I sincerely hope that you can assist me in getting the hazardous condition at this intersection corrected.
Thank you.
GERRY DIFFENDAFFER
2412 N 33rd
Boise 83703
208 830 0211
The following caused me to notify as many agencies about this intersection and get results.
On 12‐13‐2015 about 6:00pm, I was driving west on McMillan road centered in the westbound lane. It
was a dark, cold rainy evening. Under a green light, I crossed the intersection while checking cross traffic,
and BAM!!! My vehicle struck the eastbound turn‐lane divider and rubber poles. A loud noise emanated
from the concrete and rubber poles. Then the car slewed to the right off the divider into a muddy field. I
26
tried to keep the car moving through the mud in order to get back on the road, but crashed through a 4 x 8
sign, jumped a 4 foot wide hole, and stopped in deep, wet mud six feet short of the shoulder of McMillan
road headed southwest. Police were called and a tow truck was required to get the car out of the mud. My
vehicle sustained damages over $2000.00. It is not drivable either.
I am attaching pictures of that intersection showing the 6‐foot jog to the right required to negotiate the
intersection when traveling West. Please notice that the eastbound left turn lane is displaced to the right 5‐6
feet into the west bound lane. The pictures clearly show that westbound vehicles must travel in the bicycle
lane in order to maneuver the jog. An inspection of the eastbound concrete turn‐lane divider reveals that
multiple cars have hit the divider along its full length. I believe that except for the fact that cars must use
the bicycle path to maneuver, the intersection configuration may work fairly well in daylight but not on a
dark and rainy night. The intersection is not lighted properly either.
Additionally, the centerline painted on the road gives no indication to drivers that they must adjust to the
right in order to avoid the west bound turn barrier. The center line linage will lead a driver into that barrier.
27
Meeting Minutes
Meridian Transportation Commission
February 1st, 2016
Council Chambers — Meridian City Hall 0 33 East Broadway Ave., Meridian, Idaho
I. Meeting called to order at 3:33 pm and Roll taken:
x Ryan Lancaster x Bryan Leisle o Vacant (ex -officio)
p Darrel McRoberts x Ryan Hall x Shawn Martin (ex -officio)
x Stephen Lewis x Jack McGee x Toni Tisdale (ex -officio)
x David Ballard x Lance Baumgartner x Margaret Havey (ex -officio)
p Tracy Hopkins x Mark Wasdahl (ex -officio) x Miranda Carson (ex -officio)
Others Present: Ted Baird, Sgt. Arnold, Brooke Green, Dave Fotsch, Ryan Head
and Caleb Hood
2. Adoption of the Agenda
Motion by Lancaster to adopt agenda as written and second by McGee to approve the agenda —
all ayes — motion carried.
3. Approval of Minutes from January 4th, 2016 Meeting
Commissioner Lewis requested to amend meeting minutes regarding roll call status of Ms.
Carson. Minutes marked absent but she was in attendance. Change status from o to x. No,
other changes requested. Motion by McGee to approve minutes as amended and second by
Lewis — all ayes — motion carried.
4. Old Business Items
a. Transportation Projects Update (C. Hood)
Transportation agenda topic starts on page 5 of the packet. Caleb began the update at the
bottom of page 6. Some SH -55 improvements that have been done over the past several years
were part of an agreement between ITD, ACHD and the developer of The Village. The next
phase of widening is in the TIP and planned for 2017, but it is subject to change depending on
the occupancy and STARS agreement — so the "will" be constructed should read "may".
Regarding the US 20/26Task force, two dedicated members attending regularly representing the
Transportation Commission; Commissioner Ballard and Commissioner Hopkins. There have
been 5 meetings, most recent meeting was very productive, broke into 3 sub -committee groups
consisting of about 5 members each. The next meeting of this group will be on February 22nd
Rails with Trails was also highlighted. A group met on Friday, January 29th w/ACHD, Compass,,
Nampa and Boise. Due to large number of agency involvement, COMPASS volunteered to lead
a formal workgroup and get approval from COMPASS board and pull together a draft charter
for the worlcgroup. Caleb highlighted topics for the joint meeting between City Council and
MDC board scheduled for February 26th. City Council and MDC board will meet to discuss the
elements for the Idaho Avenue revitalization project between Main and 2nd Street. Potential
elements include benches, paint, bike racks, planters etc. Installation is anticipated April 2016;
the anticipated/soft launch date is Spring 2016, an official launch where the community could be
involved would take place in the May timeframe. Caleb encouraged Transportation Commission
members to come and support Chairman Hopkins as he gives the End of Year Report to the
City Council on February 16th. If anyone is interested in tickets to the Mayor's State of the City
address or the Taste of Meridian, Caleb mentioned he has tickets.
S. New Business Items
a. ACRD Bicycle Advisory Committee Overview (Brooke Green/Dave Fotsch)
Brooke Green, ACHD, and Dave Fotsch provided the update and gave an overview of the Bike
Advisory Committee; its purpose, how it evolved and how it can engage with the Meridian
Transportation Commission at the local level. Brooke is the bike advisory pedestrian
coordinator for ACHD as a transportation planner overseeing community programs. i.e. safe
routes to school, sidewalk enhancement network, which includes bike and pedestrian facilities.
She would like to enlist the help of the Transportation Commission in providing
recommendations to the Bike Advisory Committee (BAC) on enhancements for Meridian.
Dave is the new Chairman of BAC. He gave a high-level review of why the committee was
formed and its function to advise ACHD on all things related t,Qbicycles i.e. goals, objectives of
master plan, recommendations on operations, updates on ASHTO standards, etc. He outlined
appointments to the committee, guiding principle and expectations of member and overall
structure. Brooke presented budget, dollars spent and statistic data on bike/pedestrian
programs. The district spends is about $1.5-$2 million dollars on facilities which is
approximately 5% of ACHD budget. Since the inception/tracking of data, ACHD has put in 276
new bike lanes and 400 new bike signage in all of ADA County. Discussion occurred and
questions were asked and answered regarding Bicycle Master Plan, Meridian specific data and
committee purpose advisory vs advocacy. Brooke will come back to a future meeting (TBD) to
present additional Meridian specific data.
b. 2016 Transportation Projects Priorities Kick -Off (C. Hood/Ryan Head)
Caleb Hood and Ryan Head, ACHD, provided the background presentation. Mr. Hood drew
the attention of the Commission to the copies of 2015 prioritization spreadsheets (in prep for
2016 prioritization planning) as well as a Glossary, level of service map and the combined
prioritization of Ada County. Mr. Head is the Planning supervisor/lead programmer for the
ACHD Integrated Five -Year Work Plan (IFYWP) at ACHD and he walked through the
documents, how calculations are determined and the key drivers that affect them. ACHD's #1
priority is to maintain the assets/facilities the community has purchased and enhance them as
necessary to facilitate transportation. Mr. Head pointed out 2 items of concern for Meridian:
o Cherry/Fairview area: ACHD adopted a corridor/access management plan, so
widening of this corridor is currently on hold due to concerns from the business
community.
o One section of Ustick is not currently triggered for improvement, but ACHD will
continue to look for programming options.
ACHD uses several methods to determine prioritization of projects, i.e. cost -benefit analysis,
modeling and program/project feedback from cities. City input can affect prioritization. ACHD
compiles all the data items including City input and will have an initial draft of the IFYWP in
August to review with the Commission/City. In September, ACHD will review
comments/feedback and adoption will be voted on by ACHD in October. Mr. Head fielded and
responded to questions regarding the level of service map, data/analysis and spreadsheet errors.
Mr. Hood then transitioned conversation away from ACHD process to review/discuss the
Meridian specific details. Caleb reminded the Commission that City Council must have
recommendations to ACHD by April I, 2016. Which means the Commission needs to finalize
the prioritization by the March 7th meeting so Caleb can present to City Council by Mid -
March. Caleb reviewed the list so everyone is on the same page top noting the top 15-20
projects are the most important. Caleb requested that the Commissioners review the
documents and be prepared to discuss/agree upon top 15-20 items for 2016 at the March
meeting.
c. Meridian Police Department Status Report (Sgt. Stacey Arnold)
Sgt. Arnold reported that no crashes have occurred over the last month since signage was put
on at The Village & Eagle location. PD is analyzing citation data for 1-84 exit at Meridian Road to
see if there should be a recommendation to ITD - i.e. people not seeing the sign No right on
Red. The Hawk signal at Compass Public Charter School seems to be working - PD presence
seems to make a difference too. Commission appreciates PD involvement at their meetings
and would like to be more involved in discussions w/ PD on the non -urgent topics, i.e. speed
limit changes or request for school zone enhancements, especially on the front end.
d. Review Commission Enabling Ordinance (C. Hood)
Mr. Hood directed the TC to the document supplied in the packet for review highlighting page
12 (possible mission statement) and 14 (scope of authority). Recommended comparing current
Ordinance to item 5e. A brief discussion took place.
e. Review and Approve Amendments to Commission By -Laws (C. Hood/T.
Baird) (deferred to next meeting)
Mr. Hood and Mr. Baird suggested a review of the amendments in comparison to the ordinance
document provided in 5d. Mr. Baird noted Duties and Roles really haven't changed the
amendments are to ensure all Commissions within the City are aligned and under the same
operating jurisdiction. A brief discussion occurred.
Motion by Lewis and second by McGee to defer both items 5d and 5e to the March meeting for
further discussion and voting on amendment approval - all ayes - motion passed.
f. Staff Communications (C. Hood)
Mr. Hood drew the Commission's attention to the two correspondence items in the packet for
review. Item I page 22 — Signage "20 is plenty" and item 2 on page 26, solo incident regarding a
citizen at the Meridian/McMillan intersection. ACHD has responded but the citizen is not
happy and escalated to the Mayor's office. Caleb will extend and offer to both citizen concerns
to come an address the Commission at the April meeting.
6. Future Meeting Topics
a. COMPASS Freight Study
b. Eagle Road Speed Limit Update
c. Speed Limits on Ten Mile Road
d. VRT Transit 101
e. ACRD CIP
f. US 20/26 Corridor Study
g. Master Mobility Planning
7. Next Meeting Date: March 7th, 2016
8. Adjourn
Motion by McGee and second by Leisle to adjourn — all ayes — motion carried.
Meeting adjourned at 5:31 p.m.
(AUDIO RECORDING AVAILABLE UPON REQUEST)
APPROVED:
TRAC HOPKINS, CHAIR
ATTEST:
Mach)VAXIT�,-
JAYCEE L. HOLMAN
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