2016 01-13A CITY OF MERIDIAN
SOLID WASTE ADVISORY COMMISSION
SPECIAL MEETING
AGENDA
Wednesday, January 13, 2016
4:00 P.M. — 5:00 P.M.
Meridian City Hall, Council Chambers
33 East Broadway Avenue
Meridian, Idaho
208-888-4433
1. Call to Order
2. Roll -call Attendance:
A. Voting Members
Cheryl Caldwell
_ Robert Corrie
Steve Cory
_ Karie Glenn
_Mike Pepin
B. Ex Officio Members
Genesis Milam
Nancy Mann
Andrea Pogue
_ J. Scott Walters
Jacob Chambers, youth member
Rachele Klein (Republic Services)
3. Approval of the Agenda:
4. Approval of Minutes: December 16, 2015 Special Meeting
5. Presentation (5 min): Fall Leaf Collection (RS)
6. Old Business
A. Residential Recycling Program - Cont'd discussion
B. Ada County SWAC-Update (SC)
8. New Business
A. Idaho Environmental Forum - December Meeting Update (SC/AP/SW)
9. Next Meeting: January 27, 2016
10. Adjournment
Solid Waste Advisory Commission Special Meeting —January 13, 2016. Page 1 of 1
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Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
A CITY OF MERIDIAN
SOLID WASTE ADVISORY COMMISSION
MEETING MINUTES
1. Call to Order
Meeting called to order at 4:03 p.m.
2. Roll -call Attendance:
A. Voting Members
_x Cheryl Caldwell
_x Robert Corrie
x Steve Cory
_x Karie Glenn
_x Mike Pepin
B. Ex Officio Members
_xGenesis Milam
3. Approval of the Agenda:
Wednesday, January 13, 2016
4:00 P.M. — 5:00 P.M.
—o Nancy Mann
_x Andrea Pogue
_x J. Scott Walters
_x Jacob Chambers, youth member
_x Rachele Klein (Republic Services)
Table item 5 to 1/27 - Motion by Andrea and second by Robert to approve agenda as amended — all ayes
— motion carried.
4. Approval of Minutes: December 16, 2015 special meeting:
Motion by Karie and second by Andrea to approve minutes as presented — all ayes — motion carried.
5. Presentation — Fall Leaf Collection
Item tabled to 1/27/16 SWAC regular meeting.
6. Old Business:
A. Residential Recycling Program — Continued Discussion
Andrea accepted commissioners comments through 1/8 as previously discussed. She then incorporated
those comments into the final draft. The document has grown by 4 pages which are attributed to
updated charts and formatting changes.
Discussion points included:
Suggestion to make a proposal out of report, rather than the entire document going before Council.
Concern on the intent of the meeting today.
Solid Waste Advisory Commission Meeting Minutes —January 13, 2016
Direction from City Council to do this work: Review the Recycling Fund.
Additional information for Vt quarter is available for talking points; report will not be updated.
Confirmation/clarification that the 22 page report is not the presentation to City Council; but to be used
to update and educate Council on what we did find in our research and what the options are. The
intent of the presentation to Council would be to point out the report as reference, but to provide them
with a summarized list of the actions that we would like to take now.
Chair (Steve Cory) will put together a slide show to take to City Council regarding this report. Slide show
will be presented to and approved by SWAC before being placed on Council Agenda. It is the Chairs goal
to make this presentation in 5 minutes or less.
Motion Cherly and second by Andrea to accept the report and for Steve Cory to prepare a presentation
for City Council which will be shared with SWAC 1/27/16 — all ayes — motion carried.
B. Ada County SWAC— Update
Steve Cory has been re-elected to the County SWAC. County has agreed that a combined educational
tool or system would be beneficial and cost effective. Republic Services and Western Recycling have
stepped up and offered to provide assistance with this effort.
7. New Business
A. Idaho Environmental Forum — December Meeting Update
Rachele provided update to the Forum. December's meeting was on Recycling. Boise provided
information on trends overtime, their pitfalls, etc. Others in attendance were Scott, Steve, Andrea and
Dave Fischer.
Republic Services would like Commissioners to provide any ideas that they have for Community
collaboration regarding solid waste.
8. Next Meeting: January 27, 2016
1/27/16 Annual Commission Business (meeting schedule, election of officers)
Commission Code Update
Commission By -Laws Update
Steve Cory's Council Presentation
Annual Report on Trash
Fall Leaf Collection
Christmas tree Collection
Solid Waste Advisory Commission Meeting Minutes —January 13, 2016
Adjournment
Meeting adjourned at 4:54 p.m.
(AUDIO RECORDING OF THESE PROCEEDINGS ON FILE)
APPROVED:
STEVE CORY, CHAIR
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Solid Waste Advisory Commission Meeting Minutes —January 13, 2016
Karie Glenn
from: Andrea Pogue
Sent: Wednesday, January 13, 2016 1;56 PM
To: Andrea Pogue; Cheryl Caldwell; Genesis Milam; Jacob Chambers; Karie Glenn; Mike
Pepin; Nancy Mann; Scott Walters; Steve Cory; Robert Corrie
Cc: jericorrie@gmail.com
Subject: Residential Recycling report for today's Special SWAC meeting at 4 pm
Attachments: SWAC Residential Recycling Program Report and Recommendations.docx
Hello Commissioners,
If you recall, you were given the red -lined updated draft of the attached Report at the last meeting. Your assignment
was to review and comment on it through January 8. Based on that input, I have finalized and attached the Report for
your reference. I will bring hardcopies to the meeting today. The only vote that we will take is whether or not SWAC
recommends approval of this Report and Recommendations to City Council for consideration. To summarize,
Recommendations 1, 2, and 5 would be going to City Council if the Report is approved, and Recommendations
3 and 4 (the controversial ones) would be put on hold pending the results of the community survey.
Thanks.
Andrea
Karie Glenn
� Andrea Pogue
Sent: Wednesday, January 06.20l64:l2PM
To: Korie6|enn
Subject: FW: 3VVACupdote Plan toattend January 13,2016Special Meeting inaddition to
Regular Meeting onJan 27.2016
FY|.
From: Andrea Pogue
Sent: Wednesday, January 06, 2016 4:11 PM
To: Mike Pepin
Cc: Steve Cory
Subject: RE: SVVAC update: Plan toattend January 13, 2016 Special Meeting in addition to Regular Meeting onJan 37,
2016
Hi Mike,
Much appreciated input, Here are my thoughts in response and in order to your presented opinions:
-The presentation will behighlights on|y,butthaneportis|mportantbookonnund|nfonnat|onthatxvU|be|ncludedin
CC's packet;
-Once the context islaid, wecan get tothe recommendations quickly;
-If we ever want to get a SW Administrator position, you have to start the discussion somewhere. Boise came to the
realization that the function was needed years ago and started with a part-time position. I think it was originally a
position.
vKahecame upwith 16K,|can ask her tosubstantiate itmore.
-1 disagree that there are any trivial recommendations coming from a Commission without a budget. I thought SWAC
decided it can't vote on specific recommendations without the benefit of a survey?
-The fund and what it represents is a sacred cow. It isn't just the money that has made it so, it is integral part of the
Meridian Rmcyu|em| message. Tothe extent that the |ovv balance caused SVVACtowake up and start asking questions
about the RR program (with City Council's blessing) is another reason for it to remain in place.
-the Mayor and City Council have never been presented history of this program in the past. There are only snippets here
and there which took forever to put together.
Steve Cory wants to schedule a meeting sometime on Friday to follow up with us to see what needs to happen before
next week's meeting. I will try to find a time when we can all meet including Karie.
From: Mike Pepin
Sent: Wednesday, January U6,2U167:O8AM
To: Andrea Pogue
Cc: Steve Cory
Subject: RE: SVVAC update: Plan to attend January 13, 2016 Special Meeting in addition to Regular Meeting on ]an 37/
2016
Steve and Andrea,
Acouple opinions toconsider:
Too lengthy. I understand the entire story is important, but I think we need to get to the point much
quicker. Now if your strategy is to provide this document as a read ahead and present a reduced and
poignant presentation than I can support that.
Recommendations need to be sooner in the document, get to the point. If we want decisions made we
need to be upfront.
Remove the exploration of creating a Solid Waste Administrator position from the document, this will
not be a high FTE priority for Public Works and that is where the position would be funded and housed.
How was a budget of $15,000 determined? The figure doesn't matter as much as what the use is, and
it's not specifically defined. This money would likely come from the Enterprise Fund, so specifics will
need to be provided on the use.
Prioritize the recommendations ... I suggest building a voting matrix for SWAC and presenting the results
of that to determine our recommended options. 2 maybe 3 max should be in the report. SWAC's role
should be to present the vital few, not trivial many.
My suggestion is to pivot this service away from the recycling fund program... it's non-existent and isn't
going to be in the near or foreseeably distant future. So much is made of lost revenue... that's not our
problem. RS has a service to provide and until they tip, we rely on them to provide it. If we are truly
concerned about making money for the fund, we would have dumped this business model by now, so
less focus on the fund and more focus on the service would ease SWAC's efforts.
I didn't provide many edits, just suggestions. I do enjoy these types of reads, but suggest a condensed version,
especially if Council and Mayor have been presented history in the past. Thanks
Mike
From: Andrea Pogue
Sent: Thursday, December 17, 2015 1:55 PM
To: Mike Pepin; Robert Corrie; Nancy Mann
Cc: Steve Cory; Karie Glenn
Subject: SWAC update: Plan to attend January 13, 2016 Special Meeting in addition to Regular Meeting on Jan 27, 2016
At yesterday's SWAC meeting, the Commission decided to convene two meetings in January so that we can push
through wrapping up the Residential Recycling Report and bring it to City Council by early February. The impetus for
holding two meetings in January was based on the following reasons: (1) We don't want collected fy15 data to become
stale and we are already 3 mos into fy16; (2) We need to get CC approval to do the survey and initiate revenue
generating pilot projects; and (3) We need to get CC approval for Republic Services to initiate negotiations with Western
Recycling to implement operational cost saving measures. We will also need time to digest the results of the survey and
apply them to the remainder of the recommendations for a follow up discussion with CC. The fy16 Rate Adjustment
cycle begins in July so there really isn't a lot of time for SWAC to bring CC up to speed especially if Republic Services
chooses to bring forward a rate -related request regarding residential recycling for fy17.
The upcoming meeting dates are:
• Wednesday, January 13, 2016 from 4-5 pm (Special Meeting);
• Wednesday, January 27, 2016 from 4-5 pm (Regular Meeting)
o move the process along, I took a stab at updating the Report and Recommendations based on all of the stakeholder
information received by SWAC and the Commissioner comments made at the Nov 18 SWAC meeting which was handed
out at the meeting yesterday. I framed it as though SWAC already took action on the direction I sensed the Commission
is headed, but that obviously isn't cast in stone. SWAC will need to take formal action which hopefully will be either on
1/13 or 1/27 depending on commissioner feedback.
The homework that the Commissioners received last night applies to you as well: Please read the updated draft, send
ine edits by close of business, Friday, January 8, 2016. 1 will update the Report if I get any feedback and re -circulate it
prior to the Special Meeting. Plan oncoming ready to have final discussion and/or vote.
In the meantime, Happy Holidays!
Andrea
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN, ID 83642
(208) 888-4433
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