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2016 02-11 J ,/'c/ EiDIAN%- HISTORIC PRESERVATION (1COMMISSION MEETING Thursday, February 11, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1 1. Roll-call Attendance: Blaine Johnston, President Dr. Frank Thomason Josh Evarts Dawn Cronk Robert Mortensen, Vice President Joely Walters Councilman Ty Palmer, Ex-Officio 2. Adoption of the Agenda 3. Approval of the December 2, 2015 Workshop Meeting Minutes 4. Approval of the January 14, 2016 Meeting Minutes 5. Approval of the Monthly Financial Statement 6. Historical Society and History Center Update by Lila Hill 7. Old Business a. Historic Sites on GIS — How to Review/Update Property Listings b. Workshop Planning and Update — "A Value Model for Historic Preservation in Meridian" c. National Historic Preservation Month Planning i. "If This Property Could Talk" History Walk Discussion ii. Meridian History Center Archives Event Discussion iii. Guided History Walk Tours Discussion Meridian Historic Preservation Commission Meeting— February 11, 2016 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E IDI 6 HISTORIC PRESERVATION COMMISSION MEETING MINUTES IDAHO Thursday, February 11, 2016 at 5:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-call Attendance: 5:30 X Blaine Johnston, President 0 Dr. Frank Thomason X Josh Evarts X Dawn Cronk X Robert Mortensen, Vice President 0 Joely Walters X Councilman Ty Palmer, Ex-Officio Others in attendance: Hillary Bodnar, Arts and Culture Specialist, City of Meridian; Bill Nary, Attorney, City of Meridian, Lila Hill, Meridian Historian 2. Adoption of the Agenda Motion made to adopt the agenda as amended by J. Evarts; seconded by R. Mortensen All ayes— agenda adopted— No further discussion. 3. Approval of the December 2, 2015 Workshop Meeting Minutes Tabled 4. Approval of the January 14, 2016 Meeting Minutes Amend the minutes to show "President" and "Vice President" Motion made to approve the minutes as amended by R. Mortensen; seconded by J. Evarts. All ayes—no further discussion 5. Approval of the Monthly Financial Statement Motion made to approve the financial statement by J. Evarts; seconded by R. Mortensen All ayes—agenda adopted— No further discussion. 6. Historical Society and History Center Update by Lila Hill L. Hill provided her update, saved. 7. Old Business a. Historic Sites on GIS — How to Review/Update Property Listings J. Evarts recommended Google Sheets use to have live updates on one list. Meridian Historic Preservation Commission Meeting— February 11, 2016 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Lila Hill recommended using the word "integrity"as excellent to poor. Include a column for properties needing a drive by. b. Workshop Planning and Update — "A Value Model for Historic Preservation in Meridian"April 12th set at date. 5:30-6:30 PM in Meeting Room A. Attendees can continue to Pre Funk, where J. Evarts has arranged for those guys to have some stuff out, and The Vault after the hour long workshop. c. National Historic Preservation Month Planning i. "If This Property Could Talk" History Walk Discussion Lila Hill still has 19 of the 20 signs—blurbs of what might have gone on in the building. J. Evarts requests inventory of the buildings that we have signs for at the moment. Lila Hill and T. Palmer went to the basement to bring up the signs that the Meridian Historical Society still has in storage. J. Evarts said that the commission can easily drop off and pick up the signs for the week. B. Johnston asked how we gain permission from the downtown merchants. J. Evarts can consult with the business owners of buildings that aren't currently featured. H. Bodnar to consult with Clerks regarding sign permit. J. Evarts/R. Mortensen motion to invest a Not-To-Exceed $100 for promotion material for "If This Property Could Talk."Linda Tewksbury did the lettering of the original sings. Lila Hill suggested adding more buildings/signs. Signs up by the 16th of May. Have any additional information to Lila a month in advance. ii. Meridian History Center Archives Event Discussion J. Evarts suggested bringing small groups of 3 with a commissioner and ten or so talking points to the basement archives. H. Bodnar to reserve Council Conference Chambers for the 18th. H. Bodnar to verify with the Clerks/IT on how to arrange for door access to the basement. History Center to open its front doors. 6-8 pm event. iii. Guided History Walk Tours Discussion B. Johnston two guided tours during May. One on the event night and one the weekend following after. 18th and 21st and Memorial Day weekend of May, D. Cronk recommended creating a map that could be referenced by users. This map could be placed in walking tour brochures and sit alone at information desk or businesses. d. 2016 Meridian History Course Update D. Cronk updated the commission on the current status of the course. Lila Hill requested that we ask if school district would cover copy fees. Check with Modern Printers, Clerks on cost of 20 packets of about 50 pages each. Lila Hill advised that Meridian Historic Preservation Commission Meeting— February 11, 2016 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Linda Belthoff would probably have her packet from last year. HB to talk to Jacy about SIC. R. Mortensen reported that Amy Birch said that the instructors could teach the course in June, need to follow up with Linda and Amy to set date. R. Mortensen considers charging teachers a fee of $10- $25. 8. New Business a. Mayor's Office Criteria for Recognizing Volunteers H. Bodnar Updated the Commission on the criteria discussed by the Mayor and Chief-of-Staff b. Public Outreach Projects 2016 Discussion R. Mortensen - Online cloud-based resource for Meridian History facts. J. Evarts- Bring some of HPC's resources out to The Vault. 9. Reports, Presentations, Subcommittee Reports, Staff Reports a. Blaine Johnston to Provide Annual Historic Preservation Commission Report to City Council on Tuesday, March 8, 2016. Blaine invited the other commissioners to attend the presentation. Councilman Palmer added that as a City Council member it is always nice to see members of the commissions so that the Council can put faces to names. 10. Next Meeting: Thursday, March 10, 2016 a. Discussion of Possible Meeting Topics 11. Adjourn MOTION MADE TO ADJOURN BY J. EVARTS, SECONDED BY D. CRONK MEETING A ED AT 6:51 PM (TAPE ! /FILE OF H E PROCEEDINGS) 4�O_ � ✓��- icy _ 41.-:LANE JO 7 STON; PRESIDENT DATE APPROVED Ce ATTEST: i 11' IDAMO �,•'_►'"'` -EAL �w Jacy JoneSr. Deputy _ F* '0'° the TRESS\ Meridian Historic Preservation Commission iv ee ing- February 11, 2016 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. HPC report—Feb. 11,2016 We have received some new to us books by authors with local connections.Nathaniel, from the Meridian Library is cataloguing the Davidson donation books and others recently received. We now have in the files the scanned pages from Millenium title of the original tract books pertaining to all Meridian subdivisions through 1934. This just leaves one subdivision left between those&the records that the city has and it will be obtained as soon as I can get it. From these property owners can be traced from the homesteader through the 1990's. This tracing has been done through several of the earliest subdivisions, six I believe—Original Town Site— Cottage Home—Rowan—Nourse's Pt,2nd, 3rd. If you like detail work&have time, we could use some help on this project. These copies were made available to us when I asked,because of previous work done with the actual large handwritten tract books when Millenium was in the basement of the Rural High School &we had an office on the second floor and later after they had moved to Emerald Street. Robbie has completed digitizing the 1900 Meridian census both in spread sheet format&in software. Meridian Library District representatives met with the Historical Society members yesterday and their staff will doing some oral interviews with living members of settling family groups, adding materials from or combining information from our"people&family"files. Possible grants will be investigated to assist with this project. Information on such grants was shared with the library personnel. One or two additional items will be shared with the leaders of the History Class for Teachers for their information books- CITY of MERIDIAN FY2016 (10/1/2015 thru 9/30/2016) Budget for Historic Preservation & Historical Society Effective Acct# AGENCY/ VENDOR Date DESCRIPTION BUDGET 10'1 2015 Budget for misc As of: 2/4/2016 FY2016 EXPENDITUR Available BUDGET ES Budget 300.00 Historical Society budget for misc expenses 300.00 300.00 BUDGET 1011/1015 Budget fa• Consulting 5,000.00 BUDGET 1011/2015 Buudgetfou•Ti•aining 1,500.00 BUDGET 1011/2015 Budget for Supplies 400.00 BUDGET 1011/2015 Budget for Memberships 325.00 BUDGET 1011/2015 Budgetfoi-NintingPronuotional 1,500.00 BUDGET 1011/2015 Budget for Continuing Education Program 1,000.00 BUDGET 1011/2015 Budget for Historical District Branding 5,000.00 53801 MASTERCARD 11/28/2015 MC City #211/28/15 Statement - Zurchers, 14.44 10/28/15. Citv Hall Tour Proos x antv 4 Historic Preservation 15,725.00 14.44 15,710.56 TOTALS 16,025.00 14.44 16,010.56 3.8.2016 1 of I Historic Preservation reports.xlsx