2016 03-10 MERIDIAN ARTS COMMISSION AGENDA MARCH 10, 2016 PAGE 1
REGULAR MEETING AGENDA
Thursday, March 10, 2016, 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
1. Roll call:
Stephanie Barnes Gretchen Caserotti
Michelle Glaze Ellen DeAngelis
Mary Jensen, Chair Claudia Weathermon Tester
Leslie Mauldin, Vice Chair Vacant
Cheyenne Quilter Keith Bird, interim ex-officio
2. Adoption of the Agenda
3. Commissioner Recognition
a. Farewell for Brian Schreiner
b. Thank you to Leslie Mauldin and Stephanie Barnes for Continuing Their Service
4. Approval of February 11, 2016 Regular Meeting Minutes
5. Approval of March 4, 2016 Special Meeting Minutes
6. New business
a. Review Proposed Changes to Monthly Fiscal Report Line Items
b. Young Artist Awards: West Ada School District’s “Framed”
(1) Award Approval for NTE $150
(2) Select Judges – Judging will take place mid-April
c. MAPS Planning
(1) WARD Meridian Pool Renovations
(2) Meridian Parks Goals and Budget
d. Art Walk 2016
7. Old business
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
MERIDIAN ARTS COMMISSION AGENDA MARCH 10, 2016 PAGE 2
a. Art Festival at Storey Park (Ellen)
b. Traffic Box Art Wraps
(1) Recommendations from Current Repository
(2) Call to Artists 2016 Changes
(3) Advertising
c. Concerts on Broadway
(1) Sponsorships
a. Review Request Letter
b. Review Benefits
(2) Advertising
d. Initial Point Gallery Reception Improvement Discussion
e. Public Art Signage
f. Idaho Avenue Ideas
7. Reports, presentations, subcommittee reports, staff reports
a. Approval of Monthly Financial Report
b. Public Art at Fairview and Main Street
c. Initial Point Gallery Report
(1) Current Exhibit: Nampa Art Guild (Gretchen)
(2) Next Exhibit: Joyce Ackerman and Jessica Tookey
d. Admin Report
(1) Park Identities Public Art Roster - Request for Qualifications Released
8. Adjourn
NEXT REGULAR MEETING: Thursday, April 14, 2016, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
Meridian I Commission
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
REGULAR MEETING • AGENDA
Thursday, March 10, 2016, 3:30 p.m.
City Council Chambers — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho
1. Roll call: 3:34 pm
0
_ Stephanie Barnes
x Michelle Glaze
o Mary Jensen, Chair
x Leslie Mauldin, Vice Chair
x Cheyenne Quilter
2. Adoption of the Agenda
x Gretchen Caserotti
o Ellen DeAngelis
x Claudia Weathermon Tester
x Keith Bird, interim ex -officio
Motion by Cheyenne; second by Claudia to approve the agenda — all ayes - motion carried.
3. Commissioner Recognition
a. Farewell for Brian Schreiner
b. Thank you to Leslie Mauldin and Stephanie Barnes for Continuing Their Service
4. Approval of February 11, 2016 Regular Meeting Minutes
Motion by Claudia; second by Michelle to approve minutes — all ayes - motion carried.
S. Approval of March 4, 2016 Special Meeting Minutes
Tabled
6. New business
a. Review Proposed Changes to Monthly Fiscal Report Line Items
Commission accepted the suggested changes. Hillary Bodnar to work with Finance to
request changes to reflect on future monthly fiscal reports.
b. Young Artist Awards: West Ada School District's "Framed"
(1) Award Approval for not -to -exceed $150
MERIDIAN ARTS COMMISSION MINUTES • MARCH 10, 2016 • PAGE I
Motion by Gretchen; second by Cheyenne — all ayes - motion carried.
(2) Select Judges —judging will take place mid-April
Cheyenne, Claudia agreed to serve as judges. Hillary Bodnar to follow up with a
request for Ellen to serve as a judge as well. If Ellen cannot be a judge, Michelle may
be able to serve in her place.
c. MAPS Planning
(1) WARD Meridian Pool Renovations
(2) Meridian Parks Goals and Budget
The commission decided to continue discussion about the potential partnership WARD
and MAPS planning with a subcommittee, then ask a WARD representative to come
discuss the project with MAC.
d. Art Walk 2016
Leslie suggested a Fall art walk. Michelle updated the new commissioners on what the
2014 art walk consisted of: met up at Initial Point Gallery, commissioners were staged at
different art pieces throughout town including "Under the Sun and Dreaming" and
"Sunset Walk." Refreshments were provided at each stop. Emily Kane added that this
event may have complemented a gallery reception. Gretchen suggested that at the art
walk this year, we may have a volunteer sign up table. The commissioners decided to
aim for an art walk to take place during the September Initial Point Gallery reception, on
September 61n
7. Old business
a. Art Festival at Storey Park (Ellen)
Hillary Bodnar updated the commission on TVAA not committing to event as a group.
Cheyenne asked if the Youth Farmers Market may be able to move some vendors to
Storey Park. Emily Kane commented that the Farmer's Market would likely not be
willing to move their event. Commissioners decided that MAC could ask to hold the art
festival on just one day, Saturday.
Subcommittee (consisting of Claudia, Ellen, Mary, and Cheyenne) can meet and
determine what is needed, assign tasks. Hillary Bodnar will email those members to set
up a meeting and continue this conversation.
b. Traffic Box Art Wraps
(1) Recommendations from Current Repository
Tabled
(2) Call to Artists 2016 Changes
MERIDIAN ARTS COMMISSION MINUTES • MARCH 10, 2016 • PAGE 2
Motion by Claudia; second by Gretchen to go with a bi-annual call to artists for
Traffic Box Art released on odd numbered years in order to keep the
repository at a manageable level for the artists represented — all ayes - motion
carried.
(3) Advertising
Cheyenne suggested that MAC continue using social media and our other
current free resources. Hillary Bodnar can direct letters/emails to local
businesses who may be interested in sponsoring traffic box art wraps. Leslie
asked that the letter include a note about visiting our Facebook page.
c. Concerts on Broadway
(1) Sponsorships
Leslie suggested sending out one letter that asks for interest in sponsorship for IPG,
COB, and Traffic Box Art wraps that would integrate pictures of each project.
Gretchen suggested presenting to Meridian Downtown Business Association.
Cheyenne asked if we can utilize the Chamber of Commerce. Gretchen said that in
order to host one of the Chamber's luncheons — you have to be a sponsor and pay.
However, the Chamber of Commerce may be a great resource for businesses that
we could reach out to.
a. Review Request Letter
Hillary Bodnar asked to send out letter to returning sponsors as soon as
possible.
b. Review Benefits
Claudia recommended that MAC consider creating packages that would
encourage sponsors and provide additional incentives. Hillary will set up a
special meeting to address potential changes to sponsor benefits.
Concerts on Broadway Production Manager, Cara Stone, recommended
keeping "reserved seating" for the Title and Presenting sponsors. Hillary
could reach out to these sponsors the week prior to verify a count of
how many chairs would be needed.
(2) Advertising
Hillary Bodnar to ask radio advertising (Townsquare Media) how much it would
cost to reduce ads to three days prior to event. Cheyenne suggested contacting
schools and reaching out to Mayor's Youth Advisory Council to distribute fliers.
d. Initial Point Gallery Reception Improvement Discussion
Tabled
e. Public Art Signage
MERIDIAN ARTS COMMISSION MINUTES • MARCH 10, 2016 • PAGE 3
Tabled
f. Idaho Avenue Ideas
Tabled
7. Reports, presentations, subcommittee reports, staff reports
a. Approval of Monthly Financial Report
Motion by Gretchen, second by Michelle to approve report — all ayes - motion carried.
b. Public Art at Fairview and Main Street
Hillary Bodnar updated the commission on City Council's decision to terminate the
agreement. Hillary Bodnar to set up a special meeting to continue discussion.
c. Initial Point Gallery Report
(1) Current Exhibit: Nampa Art Guild (Gretchen)
(2) Next Exhibit: Joyce Ackerman and Jessica Tookey
d. Admin Report
(1) Park Identities Public Art Roster - Request for Qualifications Released
8. Adjourn
Motion by Cheyenne; second by Claudia to adjourn — all ayes - motion carried.
Meeting adjourned at 5:28 p.m.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
APPROV D
MAY NSE CHAIR a�401zA
ATTEST— V l l'UUN
JACY JONES, CITY CLERK
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APPROVED
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So(!dP TREAG�R�'Vp
NEXT REGULAR MEETING: Thursday, April 14,2016, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
MERIDIAN ARTS COMMISSION MINUTES 9 MARCH 10, 2016 9 PAGE 4
X_ �.i w l i1ti!'1 tea C=� S� G 5
Meridian Commission
FY2016 Budget to Actual Comparison
As of 2/4/2016
REVENUES
Donations/Sponsorships
Initial Point Gallery
Traffic Box Wraps
TOTAL REVENUE
EXPENSES
Performing Arts
Concerts on Broadway
Treasure Valley Children's Theater
Meridian Symphony Young Artist Award
Visual Arts
Student Art Award (W.A. School Dist.)
Initial Point Gallery
Commission Development
Conferences and Trainings
Other Expenses
*May include mailings, supplies, outreach,
miscellaneous marketing, printing, etc.
SUBTOTAL
PUBLIC ART PROJECTS
MAPS -Traffic Box Wraps
Amendment - Traffic Box Wraps
MAPS - Public Art/Signage in Parks
Amendment - "Out on the Town"
Public Art/Fairview and Main Project
TOTAL PUBLIC ART PROJECTS
TOTAL EXPENSES
Total YTD Budget
Budget Actual Remaining
$ 10,000.00 $ - $ 10,000.00
$ - $ 470.00 $ (470.00)
$ - $ 3,800.00 $ (3,800.00)
$
10,000.00
$
4,270.00 $
5,730.00
$
9,000.00
$
- $
9,000.00
$
6,000.00
$
- $
6,000.00
$
150.00
$
300.00 $
(150.00)
$ 150.00 $ - $ 150.00
$ 500.00 $ 268.00 $ 232.00
$ 1,600.00 $ 376.18 $ 1,223.82
$ 900.00 $ 174.92 $ 725.08
$ 18,300.00 $ 1,119.10 $ 17,180.90
$
9,500.00
$
1,200.00 $
8,300.00
$
3,846.00
$
- $
3,846.00
$
36,155.00
$
- $
36,155.00
$
36,100.00
$
- $
36,100.00
$
39,999.96
$
- $
39,999.96
$
125,600.96
$
1,200.00 $
124,400.96
$ 143,900.96 $ 2,319.10 $ 141,581.86
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N BROADWAY
FREE I SATURDAYS 1630-9 PM I FOOD TRUCK ON SITE
MERIDIAN CITY HALL PLAZA , 33 E. BROADWAY AVE.
BRING: CHAIRS, BEVERAGES, BLANKETS AND FRIENDS
HIGH STREET
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chestra I Treasure Ualley Youth Theater I UietMom Grill land speoialthanks to all of thevolunteersi
Arcaomnt
, �Y��n �make this event asuoo
March 11, 2016
FIRST LAST
COMPANY
ADDRESS
CITY, ID ZIP
Dear FIRST,
The Meridian Arts Commission is pleased to present the seventh season of Concerts on
Broadway, the summer outdoor concert series at Meridian City Hall! The 2016 lineup
features these artists:
Saturday, June 18, 2016: Soul Patch
Saturday, July 9, 2016: Kevin Kirk and Onomatopoeia
Saturday, August 6, 2016: High Street
Saturday, August 13, 2016: Precious Byrd featuring Matt Summers
and Steve Goff from High Street
All concerts will begin at 6:30 p.m., with student artists providing an opening act,
followed by the headline artists starting at 7:00 p.m.
I'd like to invite you to be a part of this great summer tradition! Enclosed please find
a Sponsorship Acceptance form, including details regarding Concerts on Broadway
sponsorship opportunities. With typical attendance of over 300 people at each
concert, as well as thousands of contacts reached by the City's website, events
calendar, social media pages, and monthly e-mail newsletter City News, this is an
opportunity to help support a captivating musical experience in downtown Meridian,
as well as to promote your business within our community and beyond.
We look forward to receiving your sponsorship acceptance form by Friday, April 29,
2016. For more information about Concerts on Broadway or available sponsorship
opportunities, please contact mac@meridiancity.org. Thank you for taking part in the
arts!
Sincerely,
Hillary Bodnar
Arts Et Culture Specialist
Meridian Commission
Meridian Commission
Sponsorship Acceptance Form: 2016 CONCERTS ON BROADWAY SERIES
SPONSOR INFORMATION
YES! I wish to sponsor Concerts on Broadway as a (check one):
❑ Title Sponsor ❑ Presenting Sponsor ❑ Tier One Sponsor
Sponsor name (as it should read on all materials):
Contact Name: E-mail:
Mailing Address: Phone:
❑ Check made out to City of Meridian for $ is enclosed.
❑ 1 have e-mailed Sponsor's high-resolution logo to macCmeridiancity.org.
❑ Tier Two Sponsor
SPONSOR AGREEMENT
In consideration of my sponsorship of the City of Meridian's 2016 Concerts on Broadway Series as indicated
above, and intending to be legally bound, do acknowledge and agree that:
The costs and benefits of sponsorship are limited to those listed above. Any other statements or
INITIAL promises made, whether oral or written, are superseded by this agreement.
Sponsor is in good standing with regard to local, state, and federal laws, and (for title sponsors only)
INITIAL Sponsor's focus does
not and will not include the sale or promotion of alcoholic beverages, tobacco products, or products
of a primarily sexual nature.
City shall have sole responsibility and discretion in scheduling and/or cancelling any and all concerts
INITIAL and/or activities related thereto. No benefit shall attach until sponsorship cost is paid in full, and
upon promotion of the Event, such cost is nonrefundable, even if one or more concerts are
cancelled.
Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment
INITIAL or action for damages or injury to Sponsor not caused by or arising out of the tortious conduct of
City, its employees, or volunteers.
The signature below signifies Sponsor's consent to these terms on behalf of Sponsor, and Sponsor's
INITIAL desire to sponsor Concerts on Broadway in accordance with all of the above conditions and terms.
Signature:
Print Name:
Date:
Complete form, payment, and logo must be received by 5:00 p.m. on Friday, April 29, 2016.
Mail or deliver form and payment to: Meridian Arts Commission, 33 E. Broadway Ave, Meridian ID 83642
E-mail high-resolution, logo to: mac@meridiancity.org
TITLE
SPONSORSHIP OPPORTUNITIES
PRESENTING TIER ONE
TIER TWO
Sponsorship cost
$3,000
$1,500
$500
$250
Sponsorships available
1
2
3
Unlimited
Name in event title
Yes
—
—
_
"Presented by" status
—
Yes
—
—
W
"Sponsored by" status
—
—
Yes
—
W
Address the crowd
Introduction
Intermission
—
—
m
Display of company banner
All concerts
All concerts
All concerts
—
Recognition in marketing
Logo
Logo
Text
Text
Recognition at event
Yes
Yes
Yes
—
First refusal in 2016
Yes
Yes
SPONSOR INFORMATION
YES! I wish to sponsor Concerts on Broadway as a (check one):
❑ Title Sponsor ❑ Presenting Sponsor ❑ Tier One Sponsor
Sponsor name (as it should read on all materials):
Contact Name: E-mail:
Mailing Address: Phone:
❑ Check made out to City of Meridian for $ is enclosed.
❑ 1 have e-mailed Sponsor's high-resolution logo to macCmeridiancity.org.
❑ Tier Two Sponsor
SPONSOR AGREEMENT
In consideration of my sponsorship of the City of Meridian's 2016 Concerts on Broadway Series as indicated
above, and intending to be legally bound, do acknowledge and agree that:
The costs and benefits of sponsorship are limited to those listed above. Any other statements or
INITIAL promises made, whether oral or written, are superseded by this agreement.
Sponsor is in good standing with regard to local, state, and federal laws, and (for title sponsors only)
INITIAL Sponsor's focus does
not and will not include the sale or promotion of alcoholic beverages, tobacco products, or products
of a primarily sexual nature.
City shall have sole responsibility and discretion in scheduling and/or cancelling any and all concerts
INITIAL and/or activities related thereto. No benefit shall attach until sponsorship cost is paid in full, and
upon promotion of the Event, such cost is nonrefundable, even if one or more concerts are
cancelled.
Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment
INITIAL or action for damages or injury to Sponsor not caused by or arising out of the tortious conduct of
City, its employees, or volunteers.
The signature below signifies Sponsor's consent to these terms on behalf of Sponsor, and Sponsor's
INITIAL desire to sponsor Concerts on Broadway in accordance with all of the above conditions and terms.
Signature:
Print Name:
Date:
Complete form, payment, and logo must be received by 5:00 p.m. on Friday, April 29, 2016.
Mail or deliver form and payment to: Meridian Arts Commission, 33 E. Broadway Ave, Meridian ID 83642
E-mail high-resolution, logo to: mac@meridiancity.org
Companies to Consider Reaching Out to:
Investment Resources of America
D.L. Evans Bank
Idaho Power
Meridian Arts Foundation
Flatbread
PreFunk - Meridian
Meridian Downtown Business Association
Treasure Valley Youth Theater
Valley Regional Transit
Saas Focus
Co -Op Meridian
St. Lukes
Meridian Press _
Coca-Cola
Idaho Central Credit Union
SlyceBox
Flying Pie
Java
The Human Bean
Venture Maeazine
Meridian I Commission
FY2016 Budget to Actual Comparison
As of 3/4/2016
REVENUES
Donations/Sponsorships
Concets on Broadway
Initial Point Gallery
Traffic Box Wraps
TOTAL REVENUE
Total YTD
Budget
Budget Actual
Remaining
$ 10,000.00 $ 10,000.00
$ -
$ - $ 470.00
$ (470.00)
$ - $ 8,927.00
$ (8,927.00)
$ 10,000.00 $ 19,397.00 $ (9,397.00)
EXPENSES
Art Education
Student Art Award (W.A. School Dist.) $ 150.00 $ - $ 150.00
Meridian Symphony Young Artist Award $ 150.00 $ 300.00 $ (150.00)
Performing Arts
Concerts on Broadway
Treasure Valley Children's Theater
Sustainability
Initial Point Gallery
Marketing / Advertising
Outreach
Commission Development
Conferences and Trainings
SUBTOTAL
PUBLIC ART PROJECTS
$ 9,000.00 $ $ 9,000.00
$ 6,000.00 $ $ 6,000.00
$
500.00
$
268.00
$
232.00
$
500.00
$
-
$
500.00
$
400.00
$
175.89
$
224.11
$
1,600.00
$
376.18
$
1,223.82
$
18,300.00
$
1,120.07
$
17,179.93
MAPS - Traffic Box Wraps
$
9,500.00 $
BudgetAmendment - Traffic Box Wraps
$
3,846.00 $
MAPS - Public Art/Signage in Parks
$
36,155.00 $
BudgetAmendment - "Out of the Town" Project
$
36,100.00 $
Public Art/Fairview and Main Project
$
39,999.96 $
1,200.00 $
8,300.00
- $
3,846.00
- $
36,155.00
5,000.00 $
31,100.00
- $
39,999.96
TOTAL PUBLIC ART PROJECTS $125,600.96 $ 6,200.00 $ 119,400.96
TOTAL EXPENSES $143,900.96 $ 7,320.07 $ 136,580.89--
3/9/2016 1 of 1
FY16 Summary
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