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2016 01-14 MERIDIAN ARTS COMMISSION AGENDA  JANUARY 14, 2015  PAGE 1 REGULAR MEETING  AGENDA Thursday, January 14, 2016, 3:30 p.m. City Council Chambers – Meridian City Hall  33 East Broadway Ave., Meridian, Idaho 1. Roll call: Stephanie Barnes Brian Schreiner Michelle Glaze Gretchen Caserotti Mary Jensen Ellen DeAngelis Leslie Mauldin Claudia Weathermon Tester Cheyenne Quilter Keith Bird, interim ex-officio 2. Adoption of the Agenda 3. Approval of December 10, 2015 Regular Meeting Minutes 4. New business a. Meridian Symphony Orchestra 2016Young Artist Competition, January 30th at Dunkley Music Recital Hall (David Stolhand) b. Meridian Dairy Board Invitation to Host Art Festival in Conjunction with Dairy Days – June 22-25 at Storey Park (Hans Bruijn) 5. Election of Commission Chair for 2016 6. Election of Commission Vice Chair for 2016 7. Old business a. West Ada Recreation District – Meridian Pool Renovations (Mary) b. Initial Point Gallery Receptions Sign-Up List (Hillary Bodnar, Arts & Culture Specialist) c. ‘Out on the Town’ Limited Edition Discussion (Emily Kane, Deputy City Attorney) d. Concerts on Broadway (Hillary Bodnar) e. Request for Proposals Due Friday, January 15th at 4:00 p.m. f. Establish Firm Dates g. Recommend/Approve Bands To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION AGENDA  JANUARY 14, 2015  PAGE 2 7. Reports, presentations, subcommittee reports, staff reports a. Meridian Parks and Recreation Park Theming Meeting Report (Mary and Claudia) b. Artwork Donation by Mary McPherson Elementary (Ellen) c. Strategic Plan Minute (Mary) d. Approval of Monthly Financial Report (Hillary Bodnar) e. Initial Point Gallery Report a. Current Exhibit: Reba Robinson and Michael Rusnack (1) Installation (Hillary Bodnar) (2) Reception (Ellen) b. Next Exhibit: Idaho PTA Reflections Program Artists f. Admin Report (Hillary Bodnar) g. Next MAC meeting February 11, 2016 (Hillary Bodnar) 8. Adjourn NEXT REGULAR MEETING: Thursday, February 11, 2016, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian 1 Commission To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors REGULAR MEETING - Minutes Thursday, January 14, 2016, 3:30 p.m. City Council Chambers — Meridian City Hall - 33 East Broadway Ave., Meridian, Idaho I. Roll call: 3:31 x Stephanie Barnes x Michelle Glaze x Mary Jensen x Leslie Mauldin o Cheyenne Quilter 2. Adoption of the Agenda 3:36 Brian Schreiner 3:34 Gretchen Caserotti x Ellen DeAngelis x Claudia Weathermon Tester o Keith Bird, interim ex -officio Motion by Leslie and Second by Stephanie All ayes motion carried 3. Approval of December 10, 2015 Regular Meeting Minutes by Motion by Stephanie second by Leslie to approve minutes all ayes motion carried 4. New business a. Meridian Symphony Orchestra 2016Young Artist Competition, January 30"' at Dunkley Music Recital Hall (David Stolhand) Stolhand reported that the MSO is expecting 15-30 kids to compete. MAC sponsorship covers the two top awards (junior winner & a senior winner). Those two students are the ones who move on to the April 30th concert (30`h Anniversary, Morrison Center), and they also present at Concerts on Broadway. Motion by Mary and second by Leslie to increase sponsorship to $300 for the Young Artist Competition and Concerts -all ayes -motion carried b. Meridian Dairy Board Invitation to Host Art Festival in Conjunction with Dairy Days — June 22-25 at Storey Park (Hans Bruijn) MERIDIAN ARTS COMMISSION MINUTES 9 JANUARY 14, 2015 9 PAGE I c. Bruijn presented the history of Dairy Days, est. 25,000 people on the Friday night of each year. Asked if the Arts Commission would like to take part in the Dairy Days event. Brian asked if Bruijn would consider a community art show, Bruijn confirmed that they would be open to consider that or other options as well. Bruijn still expects the food vendors. Mary asked for commissioners to establish a subcommittee to discuss and further deliberate what they can come up with. Subcommittee: Mary, Ellen, Claudia, Brian, Michelle S. Election of Commission Chair for 2016 Mary nominated as Chair 6. Election of Commission Vice Chair for 2016 Leslie nominated as Vice chair Motion by Brian second by Stephanie to close the nominations. Claudia motion to elect the slate as Chair and second by Leslie. 7. Old business a. West Ada Recreation District — Meridian Pool Renovations (Mary) Mary attended the last WARD meeting. Renovations to the pool will start in September of 2016. WARD is interested is interested in integrating art in the renovations of the shelter. Building has already been drafted, and WARD would like to bring these plans to the commission to discuss art opportunities. Mary called subcommittee of MAC representatives to meet with WARD Pool Renovations: Michelle, Stephanie (after June) b. Initial Point Gallery Receptions Sign -Up List (Hillary Bodnar, Arts & Culture Specialist) Sign-up sheet passed out for Commissioners to select a month that they could host the reception. C. `Out on the Town' Limited Edition Discussion (Emily Kane, Deputy City Attorney) Commissioners discussed the pros and cons of allowing duplicate pieces to be produced. The commission determined that the value of the piece is derived from its individuality, and they do not want reproductions made and distributed. They would like to see a limited edition of one. MERIDIAN ARTS COMMISSION MINUTES • JANUARY 14, 2015 • PAGE 2 d. Concerts on Broadway (Hillary Bodnar) e. Request for Proposals due Friday, January I S" at 4:00 p.m. Claudia will help in reviewing RFPs f. Establish Firm Dates 8/27 g. Recommend/Approve Bands High Street, Pamela DeMarche, Sally Tibbs & Kevin Kirk, considered. Authority granted to Leslie, Stephanie, to work with Hillary to select bands Motion by Claudia and second by Brian 8. Reports, presentations, subcommittee reports, staff reports a. Meridian Parlcs and Recreation Paric Theming Meeting Report (Mary and Claudia) Gretchen presented a report. MPR wants to see a draft of an RFP that could cover proposals from artists to propose identity aspects that would work in the three parks that MPR prioritized — Hero's, Champion, and Renaissance. b. Artwork Donation by Mary McPherson Elementary (Ellen) Tabled c. Strategic Plan Minute (Mary) Tabled d. Approval of Monthly Financial Report (Hillary Bodnar) Tabled e. Initial Point Gallery Report Tabled a. Current Exhibit: Reba Robinson and Michael Rusnack (1) Installation (Hillary Bodnar) (2) Reception (Ellen) b. Next Exhibit: Idaho PTA Reflections Program Artists f. Admin Report (Hillary Bodnar) Attached g. Next MAC meeting February 11, 2016 (Hillary Bodnar) MERIDIAN ARTS COMMISSION MINUTES • JANUARY 14, 2015 • PAGE 3 9. Adjourn Motion by Claudia and second by Gretchen to Adjourn- all ayes motion carried Meeting Adjourned at 5:18 p.m. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) EN'— CHAT i DATE APPROVED n ATTEST: JAYCEE L. HOLMAN, CITY CLERK c,ty�c Ll� }IATA 10J010 P TFk °�Le 1BF pSJ MERIDIAN ARTS COMMISSION MINUTES 0 JANUARY 14, 2015 • PAGE 4 3C* - .'&4 Initial Forint Gallery Reception Hosts Receptions are held on Tuesdays from 4:30-7:30pm Hillary will help artists set up their receptions and help them organize miscellaneous supplies that they may need. Hillary will unlock and block the storage room door so that the artist and reception host may have access for storage, supplies, or clean up. Hillary can supply the reception host with a key card in case there are any issues with locked doors/building entry. The artists will pack up all of their supplies with help from the reception host. Tablecloths and drink dispenser may be left where they are, Hillary can clean up the following morning. Date Artists Recetp ion Host 1/12 Reba Robinson Michael Rusnack 2/9 Idaho PTA Reflections Participants 3/8 Nampa Art Guild 4/5 Joyce Ackerman Jessica Tookey 5/3 Treasure Valley Artists Alliance Karen Lowery Kris Mannion r 6/7 7/5 Claire Remsberg Ian Smith 8/2 Barbara Williams Dwight Williams 9/6 The Pinxit Collective 10/4 Idaho Watercolor Society, Southwest Regional Division 11/8 Kathleen Englund William Gardoski 12/6 TBA Emergency Contact Information: IT — 489-0500 Building/Facilities — 945-4991 or 440-0947 Hillary — 891-9691 Z.. Meridian Commission FY2016 Budget to Actual Comparison As of 1/7/2016 1/7/2016 1 of 1 FY16 Summary Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships $ 10,000.00 $ - $ 10,000.00 Initial Point Gallery $ - $ 470.00 $ (470.00) Traffic Box Wraps $ - $ 3,800.00 $ (3,800.00) TOTAL REVENUE $ 10,000.00 $ 4,270.00 $ 5,730.00 EXPENSES Art Education Student Art Award (W.A. School Dist.) $ 150.00 $ - $ 150.00 Meridian Symphony Young Artist Award $ 150.00 $ - $ 150.00 Performing Arts Concerts on Broadway $ 9,000.00 $ - $ 9,000.00 Treasure Valley Children's Theater $ 6,000.00 $ - $ 6,000.00 Sustainability Initial Point Gallery $ 500.00 $ 268.00 $ 232.00 Marketing / Advertising $ 500.00 $ - $ 500.00 Outreach $ 400.00 $ 169.62 $ 230.38 Commission Development Conferences and Trainings $ 600.00 $ 376.18 $ 223.82 SUBTOTAL $ 17,300.00 $ 813.80 $ 16,486.20 PUBLIC ART PROJECTS MAPS -Traffic Box Wraps $ 9,500.00 $ 900.00 $ 8,600.00 MAPS - Public Art/Signage in Parks $ 36,155.00 $ - $ 36,155.00 Public Art/Fairview and Main Project $ 39,999.96 $ - $ 39,999.96 TOTAL PUBLIC ART PROJECTS $ 85,654.96 $ 900.00 $ 84,754.96 TOTAL EXPENSES $102,954.96 $ 1,713.80 $101,241.16 1/7/2016 1 of 1 FY16 Summary Vl C O U C CN m u .1 E r ur4 H v v rn w a O H T al -H u u C U C v C7 v V) 0 d 41 c O 47 CL u H d Ln li C f0 >L H d d � O d LU W 1.i d Q O 0 u 'p d C � O LL V di J M w u cu W N C W OLx X W a m Ln O O H u \ H a N U U ►�- •O ul •-V H a a a a O u u m H H \ N 3 H m z m m m Q N 10 w a T vl al c H m c a) al u \ T c 0 o m r m k a) N mH a7 O O m O 4+ , ❑ ❑ H W N H N N ID ID o to m m N N N O O H N lD l0 O O O O O O O O O O lD �D lD lD lD lD lD I lD m H H H H H H H H H h h a a a a a a a m o 0 0 o w m o o p c r o 0 o c m 0 pp r m o 0 o u m w c 1Y1 C, lD o 0 0 o iD .n N a) C a) H C m a) is cu W N C W OLx X W a m u o H a a ►�- H H z W w a ❑ z m U m Q w a w a a N asE W m w w z z w w r7 z 0 z El H H ❑ ❑ a, a � m a X w aH i > > Ea O H N y T a) C a) H C m a) is CP a) E u a) OO H ❑ C r H I •H I .H ul .H F -a N 1� u)J-1 u) N ul O N JJ m C N CP C .� C •.i u r-1 O •�-i v E E E H v o E o rd O H w x J C a) o m a) o u O J U H J U u7 N U u') i [n Q o In a�.i u o ri i rl O 0 H H a) ❑ N ❑ u T t tp r1 N o rn c\ E C 1J \ c \ r a' •.i \ a x O+ I 3k a lfl a) O N 3C a I 'o N 'o N C T H a1 O •a aT ,n H O rl aT+ Q r LI) aT+ a� b FC f0 FC W N la N U C 4 N u u d H U O O •.i a o U G H N H N w a) E O N 41 a) E ❑zH a ❑z a oo 3 a 3 v v >+ u > a) H v u ul E H H E�+ l� > a! s4 m O Y 3 Z C rl a) ❑ w U 0 [ail U v) i Q . i C H F • H m w F .H m al 0 x u O Q x O x W E o In \> •.i N 3 W m i o 1H !D E CO W W O N 0 u u O u 14 u a) u u w M O O uj O C EaO U N .H C C u a) •O W a) N- W N N W F -H al m 34 a� a) ul u F m ammo ammo Fm H� F a u u•.ci H H H H H H H H H 0 N o N O N O N N N 0 N N N 0 N 0 N H H O O O H H O O \ \ \ N N N \ H H H H H rl H H N H H H H O O O O O O O O O O O O O O O O o O O O O O O O O O O O O o a o 0 0 0 0 0 o •c v c' v' c v c zr ec m m m m m m m a a o 0 0 0 0 0 0 lD LD m H H H H H Ln ul ul Ln In N u'l n � �fl LO N ul V7 N � ul 0 I!"1 0 ul r -I 0 C O u N C Cm ,u 4 'O F -.i 4 H al £ 'O w ,07 0 •-I T m N 4 u w U C a/ ca 'O v N 0 t1 c a E W U'QC m N m c m N m o m In 0 r N �-+ r r c G r O O O H H N .-1 N H N N v m c c O m O , N N m m m m m m m m m m m m I c c C N C �s W W m m m m m m m m W m m m W W W m m m p Z N N N N N N N N N N N N N N N N N N N N p N m If] .Il lD O O N N N .-1 m m W In to to C O O O O O H rl H H rl H H .-i H C I I C 1p O O O O O 0 0 0 0 0 0 0 0 0 O o o O O O I I I I I I I I I I I I I I I I I I I I �H . 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They have availability on February 9th and March 8`h. All members of MAC are welcome to attend, if available! (These are 3:00 p.m. meetings.) MAC 2015 Annual Report PowerPoint Draft • The PowerPoint Draft associated with the annual report is attached to this admin report. You are welcome to view this draft, and send comments, as I work with Mary to refine or edit it as needed. o If you have more pictures either of yourselves or of MAC events that you'd like to include feel free to send those to me. • This PowerPoint supplements the annual report as Mary presents to City Council Artwork Donations Richard Herdegen — Mosaic o Need to offer Richard Herdegen an agreement to accept his donation. Emily Kane has worked on a draft of this agreement but it has not been sent out yet. Mary McPherson Elementary — Large format cloth painting o Ellen volunteered to help with this piece. She or I can update the commission once it has been completed and place. Initial Point Gallery • Current exhibit: Reba Robinson and Michael Rusnack • Next exhibit: Idaho PTA Reflections Program o Install on February 5`h @ 9:15 a.m. if you'd like to join! o Reception is Tuesday, February 9th from 5:30-7:30 p.m. MAPS and Public Art Planning • I'd like each of the commissioners to start thinking about what kind of public art projects you'd like to tackle in the next five years. MAC should develop a plan so that this can be used, in advance, to support efforts in writing grant requests, sourcing out community partners/funders, and planning projects based on scale and level of effort to complete. The shortest timeline in which a public artwork can go through our process and be installed is about 18 months. MERIDIAN ARTS COMMISSION INITIAL OOINT • Lost two long time contributors to retirement and moving, Dwight and Kathy • Two new volunteers started helping with the change outs each month • Leslie continued to source out volunteers to play music for gallery receptions • MAC able to purchase many items that the gallery has been needing including: Easels A small 4 table Stanchions 3D display risers A general toolkit —6,M 1/7/2016 1 • Part-time Arts Commission Liaison + Part-time Historic Preservation Commission Liaison + Part-time Purchasing Assistant = Full Time! • Current incumbent: Major in history, and minors in art history, education, and natural science from the College of Idaho Has worked part-time for the City of Meridian since October 2008 • Position has alleviated demands on Legal and HR staff CHILDREN'S THEATE -Photos from TVYf s Facebook page "Photographs taken by Boise Pro Photo 1/7/2016 2 t)h Season YI V_....-. Headliners included: �t Kings of Swing Erin and Her Cello High Street Kevin Kirk & Onomatopoeia - Opening acts: r -eu Elizabeth Lee Micaela Hulsey and Tanya Landau — The Swi rl _- Abrie Church Additions: r Food Trucks Larger signage 4' Official Indoor Plan for Inclement , Weather • Each year, MAC supports youth artist awards $150 towards youth musicians who participate in a competition with the Meridian Symphony Orchestra $150 towards youth artists who participate in West Ada's annual art show. "Framed" 011vla Christensen - Mille School Awardee Madison Dowdle - High School Awardee Thomas Clark - Elementary Awardee 1/7/2016 3 - Ordinance No. 15-1642 was approved in April 2015! - Commissioner Barnes, Emily Kane, and Robert Simison made the dream of establishing a funding mechanism for capital projects a reality - MAPS will strengthen MACs relationship with other City departments - MAPS funds roll over from year to year in order to consider funding needed for large scale installations - MAPS will never exceed $50,000/year Ott P UBLIC ART SELECTION AT MAIN ANn FAIRVIEW - MDC requested that MAC lead a public art project at the corner of Fairview and Main 23 proposals received 85% of proposals received in the afternoon of the day that responses were due - Danielle Foushee's piece was selected as MAC's recommendation to City Council - Expected installation by July 2016 1/7/2016 4 MAC established a repository of artwork from about 40 local artists The repository allows for community sponsors to support traffic box installations Multiple community sponsors have already responded to the repository Weather Inhibited Fall/Winter Installations Eight wraps were completed in FYI Six wraps sponsored by MDC One wrap sponsored by Mayor Tammy and State of he City Sponsors One wrap sponsored by MAC Meridian -based vendor, Bryant Ideas, has contracted with us for vinyl fabrication and installation MAPS Ordinance will allow for MAC to wrap more boxes out of our funding in the future Next Call to Artists anticipated for Spring 2016 MAC welcomed three new commissioners in FY151 Claudia Weathermon-Tester Gretchen Caserotti Ellen DeAngelis 1/7/2016 5 Founding commissioner, retired in February Put in countless hours as MAC's Initial Point Gallery volunteer curator Helped establish, and physically build IPG as we know it today Son built the 3D display cases Continued to support Arts & Culture Specialist with advice and personal assistance during transition helped for installations Continues to support MAC 1/7/2016