Task Order 10518a with Jensen Belts for Bellano Creek Park DesignTASK ORDER NO. 10518.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND JENSEN-BELTS ASSOCIATES, PLLC
(ENGINEER)
This Task Order is made this 111h day of August, 2015 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by (JENSEN-BELTS
ASSOCIATES, PLLC), hereinafter referred to as "Engineer" pursuant to the mutual
promises, covenant and conditions contained in the Master Agreement (Category 13)
between the above mentioned parties dated October 1, 2014. The Project Name for
this Task Order 10518.a is as follows:
CITY OF MERIDIAN
BELLANO CREEK PARK - DESIGN
PROJECT UNDERSTANDING
Jensen Belts Associates is pleased to respond with this proposal for the landscape
architectural services for the Bellano Creek Neighborhood Park. This proposal
considers that Jensen Belts Associates (JBA) and the design team will provide the City
of Meridian Parks and Recreation Department with the scope of services as listed
below. Insight Architects and Erickson Civil will serve as sub -consultants under JBA for
all Architectural and Civil Engineering Requirements. Throughout the design process,
Jensen -Belts Associates (JBA) will provide project lead and coordinate with the City of
Meridian and the design team to provide a design appropriate to the project site.
SCOPE OF WORK
Project Description:
The City of Meridian Parks and Recreation will be developing a Neighborhood Park in
the Bellano Creek subdivision near Ten Mile and Ustick Road. Coleman Homes has
donated a total of 9 acres for this park consisting of 5 flat and developable acres and 4
acres along Five Mile Creek. The City envisions a 10-20 car parking lot, restroom
building, playground, picnic shelter, open play field, pathways and other amenities to be
determined in the future.
Task Order 10518.a Bellano Creek Park - Design Page 1 of 5
Jensen -Bells Associates, PLLC
Task 1: Desicin Development and Probable Cost
Based on the conceptual plan developed with the Meridian Parks & Recreation
Department and Coleman Homes; Jensen Belts Associates (JBA) shall prepare Design
Development level drawings that depict all improvements expected to occur. Revisions
to the plans are anticipated as we receive input in programming meetings with Meridian
Parks & Recreation staff, Coleman Homes, The Meridian Parks and Recreation
Commission and the Meridian City Council. JBA will prepare a Statement of Probable
Cost based on the final Design Development level drawings.
Task 2: Public Meetin s
JBA shall attend and support Parks & Recreation staff in presenting the design and
gathering input at public meetings. JBA shall attend 3 public meetings and provide
graphic presentation style site renderings.
Task 3: Construction Documents and Probable Cost
Task 3.1: Topographic Survey — Erickson Civil shall have a topographic survey of
the +/- 9 acre site prepared. The survey will document the elevations of the
existing ground, existing improvements, fence lines, driveways, landscape areas,
curb & gutter and other planimetric features necessary for design and mapping.
In addition, we will exhibit the property boundary based on information of public
record and property monuments found during the course of the field survey.
Task 3.2: Construction Documents - JBA will provide construction documents as
follows:
1. Grading, Drainage and Utilities Plan — Erickson Civil will prepare site grading
and drainage construction plans in accordance with current industry
standards and local agency requirements. The drainage system shall be
designed to retain all storm water on site. Water utilities will be extended from
the street to a meter and on to the restroom and proposed drinking fountain.
All design work and construction drawings will consider connections to the
future phases of improvements. Erickson Civil shall coordinate with ID Power
to bring electrical service to the site.
2. Site Layout Plan — JBA will provide the final site drawings which indicate the
required final location, sizing and layout of all site elements. JBA and the
design team will provide necessary construction details demonstrating the
required construction of site elements specified.
3. Structures — Insight Architects will provide architectural, structural, electrical
and mechanical drawing for a Men's/Women's single occupancy restroom
building. JBA will provide engineering for a 20x20 picnic shelter.
4. Specifications - JBA and the design team shall provide all required technical
specifications for civil, landscape and irrigation improvements.
Task Order 10518.a Bellano Creek Park - Design Page 2 of 5
Jensen -Belts Associates, PLLC
5. Landscape Design— JBA will provide design and drawings for specific plant
material, layout, plant sizes and details.
6. Playground Design - JBA will provide design and drawings for the playground
design and play equipment, plus one additional sport amenity (i.e Basketball
Court, Volleyball Court, etc. To be determined).
7. Site Furnishings - JBA will provide design and drawings for all site furnishings
including site locations and manufacturers details.
8. Irrigation Design -- JBA will provide irrigation design for landscape areas on
the site. The irrigation design will include pumping system and controls and a
connection to the City's pressurized reclaimed water system.
9. Progress Submittals —JBA will provide plan sets and specs to the Owner for
all required progress submittals and agency submittal. We will address any
agency and owner comments received.
• Task 3.3: Statement of Probable Cost — JBA and the design team will prepare a
Statement of Probable Cost based on the Construction Document level drawings.
Task 3.4: ACHD Approval and License Agreement — Erickson Civil will submit
construction documents for the proposed pathway connection at Ten Mile Road
and the approach at the interior local street to ACHD for approval and respond to
any comments received. Erickson Civil will prepare and submit all required
documents for an ACRD License agreement for any improvements within the
Right of Way associated with this project.
• Task 3.5: SWPPP Documents — Erickson Civil will provide an Erosion and
Sediment Control Plan and Narrative per local agency requirements. This work
does not include filing the Notice of Intent or on-site inspections of the erosion
control.
• Task 3.6: Pathway — Erickson Civil will work thru floodplain concerns and provide
appropriate consultation to gain all necessary agency approval.
• Task 3.7: NMID —Erickson Civil will work to gain NMID approval and license
agreement to allow the pathway and landscape improvements planned in the
right of way.
Task 4: Bidding Scope of Work
JBA shall prepare a written scope of work for inclusion in the bid documents.
Task Order 10518.a Bellano Creek Park - Design Page g of 5
Jensen -Belts Associates, PLLC
Reimbursable Expenses
Reimbursable expenses are per the terms of the Master Agreement and shall not
exceed $500 without prior approval from the Owner.
ASSUMPTIONS
JBA provides other professional services in addition to those described above. Unless
described above and specifically included in this proposal, services including but not limited
to the following are not included in the proposed fee and shall be charged as Additional
Services if required:
1. Project applications and agency permit/review fees.
2. Street frontage construction documents for Ustick Road.
3. 3D Site Modeling and Renderings.
4. Geotechnical Soils Report or Materials Testing.
5. Retaining wall design for walls greater than 3' height.
6. Park Lighting.
7. Park Signage.
8. Wetland and Riparian Delineations.
9, Construction Survey Staking.
10. Bid advertising and/or contracting.
11. Construction Administration fees.
The following, if needed, are not included in the design team fee and will be billed as
reimbursable costs:
1. Geotechnical Services
2. NMID Attorney Retainer
3. NMID Land Use Change Application Fee
4. CZC/Building Permit Fee
KEY PERSONNEL
Kim Siegenthaler, PrincipaHn-Charge/Project Manager
Mrs. Siegenthaler will perform the administrative function including all program, policy and
contractual issues. She will also be responsible for coordination during design phase and
oversee all Design and Documentation.
CONTACT
Kim Siegenthaler
Jensen Belts Associates
495 Main Street
Boise, ID 83702
Phone: 343-7175 ex 5 Fax: 343-7178
E-mail• kim@jensenbeits.com
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by August
2015 and resulting in Final Design being completed by March 2016. A NTP issued on a
different date will change the schedule accordingly.
Task Order 10518.a Bellano Creek Park - Design Page 4 of 5
Jensen -Belts Associates, PLLC
The Nat -To -Exceed amount to complete all services listed above for this Task Order No.
10518.a is fifty two thousand five hundred ninety eight dollars ($52,598.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by
the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of
work completed. Any and all travel will only be reimbursed if pre -approved by the Project
Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be
paid at cost and only if pre -approved by the Project Manager, and accompanied by an
itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -
Exceed Task Order Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN______
TAMMY do W ; MAYOR
Dated: 1
Approved by Council:
I
City of
IDAHO
JENSEN-BELTS ASSOCIATES, PLLC
BY: E�'
KIM SIEGENTH I -ER, ncipal
Dated: o/� b s
r J.1-sffi-. 4�
Purchasing Approval ryr�R°'rbc T�F��°ADepartmen Approval
BY: BY:
KEIT ATTS, Purchasing Manager STEVE SlDbOWAY, Parks & Rec Director
Dated:
City Project Manager
Mike Barton
Task Order 10518.a Bellano creek Park - Design Page 5 of 5
Jensen -Belts Associates, PLLC
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1 `
Design Develo rhent
■ October 2015
$14,434
2
Public Meetings
■ TBD
$3,245
.3
Construction Documents
■ March 2016
$28,170
.4
BIME2 Assistance
■ TBD
$6,249
MSG
■ TBD
$500
TASK ORDER TOTAL: $52,598
The Nat -To -Exceed amount to complete all services listed above for this Task Order No.
10518.a is fifty two thousand five hundred ninety eight dollars ($52,598.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by
the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of
work completed. Any and all travel will only be reimbursed if pre -approved by the Project
Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be
paid at cost and only if pre -approved by the Project Manager, and accompanied by an
itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -
Exceed Task Order Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN______
TAMMY do W ; MAYOR
Dated: 1
Approved by Council:
I
City of
IDAHO
JENSEN-BELTS ASSOCIATES, PLLC
BY: E�'
KIM SIEGENTH I -ER, ncipal
Dated: o/� b s
r J.1-sffi-. 4�
Purchasing Approval ryr�R°'rbc T�F��°ADepartmen Approval
BY: BY:
KEIT ATTS, Purchasing Manager STEVE SlDbOWAY, Parks & Rec Director
Dated:
City Project Manager
Mike Barton
Task Order 10518.a Bellano creek Park - Design Page 5 of 5
Jensen -Belts Associates, PLLC
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]EN Nm ELTS ASSOCIATES, PLLC
495 MAIN ST
BOISE, ID 83702
Type of Business: LIMITED LIABILITY COMPANY
Status: EXISTING
State of Origin: IDAHO
Date of 09 Aug 2001
Origination/Authorization:
Current Registered Agent: KIMBERLY SIEGENTHALER
495 MAIN ST
BOISE, ID 83702
File Number: W16169
Date of Last Annual Report: 08 Jul 2015
Annual Report Due: Aug 2016
f
Filed 09 Aug 2001 ARTICLES OF
ORGANIZATION
Amendment Filed 06 Jul 2004 NAME CHANGED
TO JENSON-
BELTS
ASSOCIATES,
PLLC
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PLLC
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