Bellano Creek Landscape Reimburse Agreement w Coleman HomesREIMBURSEMENT AGREEMENT
REGARDING THE
LANDSCAPE DESIGN SERVICES
FOR
BELLANO CREEK NEIGHBORHOOD PARK
BETWEEN
COLEMAN HOMES, LLC
AND
THE CITY OF MERIDIAN
THIS REIMBURSEMENT AGREEMENT is made and entered into this day of
March, 2015, by and between Coleman Homes, LLC (Coleman) and The City of
Meridian, Idaho (City), to establish a mutual understanding of the conditions upon which
the City of Meridian will receive partial reimbursement for work associated with
Landscape Design Services for Bellano Creek Neighborhood Park.
WHEREAS, Coleman is the developer of a subdivision approved by City as the Isola
Creek Subdivision and marketed by Coleman as the Bellano Creek Subdivision
(hereinafter referred to as the Bellano Creek Subdivision); and
WHEREAS, City intends to develop a public park on City -owned land within the Bellano
Creek Subdivision; and
WHEREAS, City has received a proposal for Landscape Design Services and
construction plans for the Park; and
WHEREAS, as a requirement of the Development Agreement for the Subdivision,
Coleman has agreed to pay 50% of the cost associated with the preparation of the park
design and construction plans.
NOW, THEREFORE, the parties hereby agree as follows:
1. City shall engage Jensen Belts and Associates to prepare the Landscape Design
Services set forth in the proposal dated December 18, 2014, a copy of which is
attached to this Agreement as Exhibit A and incorporated herein.
2. Upon completion of Tasks 1, 2, and 3 of the proposal contained in Exhibit A, City
shall invoice Coleman for 50% of the cost of those tasks, an amount not to
exceed $23,387.50.
3. Upon presentation of the invoice, Coleman shall pay City for the invoiced amount
within 30 days.
4. In the event that Coleman fails to fulfill its obligations under this agreement, City
reserves the right to utilize any available legal remedy receive reimbursement.
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5. If a suit, action, or other proceeding arising out of or related to this AGREEMENT
is instituted by any party, the prevailing party shall be entitled to recover its
reasonable attorney fees, expert witness fees, and costs (i) incurred in any
settlement negotiations, (ii) incurred in preparing for, prosecuting or defending
any suit, action, or other proceeding, and (iii) incurred in preparing for,
prosecuting or defending any appeal of any suit, action, or other proceeding.
6, This AGREEMENT shall be construed and interpreted in accordance with the
laws of the State of Idaho. The parties agree that the courts of Idaho shall have
exclusive jurisdiction and agree that Ada County is the proper venue.
7. Time is of the essence with respect to the obligations to be performed under this
AGREEMENT
8. The failure or neglect of a party to enforce any remedy available by reason of the
failure of the other party to observe or perform a term or condition set forth in this
AGREEMENT shall not constitute a waiver of such term or condition. A waiver
by a party (i) shall not affect any term or condition other than the one specified in
such waiver, and (ii) shall waive a specified term or condition only for the time
and in a manner specifically stated in the waiver.
IN WITNESS WHEREOF, the parties do execute this Reimbursement Agreement the
day and year first above written.
Attest:
Jaycee L - n, City Clerk
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COLEMAN HOMES, LLC
[ n�
By_._
CITY OF MERIDIAN, IDAHO
Jensen Belts Proposal
Attachment A
December 18, 2014
Meridian Parks and Recreation Department
Attn: Mike Barton
33 E. Broadway Ave, Suite 206
Meridian, ID 83642
RE: Bellano Creek Neighborhood Park - Meridian, ID
Proposal for Landscape Design Services
Dear Mike:
I am pleased to respond with this proposal for the landscape architectural services for the Bellano Creek
Neighborhood Park. This proposal considers that Jensen Belts Associates (JBA) and the design team will provide
the City of Meridian Parks and Recreation Department with the scope of services as listed below. Insight Architects
and Erickson Civil will serve as sub -consultants under JBA for all Architectural and Civil Engineering
Requirements. Throughout the design process, Jensen -Belts Associates (JBA) will provide project lead and
coordinate with the City of Meridian and the design team to provide a design appropriate to the project site.
ITEM 1: SCOPE OF WORK -
Project Description:
The City of Meridian Parks and Recreation will be developing a Neighborhood Park in the Bellano Creek
subdivision near Ten Mile and Ustick Road. Coleman Homes has donated a total of 9 acres for this park consisting
of 5 flat and developable acres and 4 acres along Five Mile Creek. The City envisions a 10-20 car parking lot,
restroom building, playground, picnic shelter, open play field, pathways and other amenities to be determined in the
future.
Task 1: Design Development and Probable Cost
Based on the conceptual plan developed with the Meridian Parks & Recreation Department and Coleman Homes;
Jensen Belts Associates (JBA) shall prepare Design Development level drawings that depict all improvements
expected to occur. Revisions to the plans are anticipated as we receive input in programming meetings with Meridian
Parks & Recreation staff, Coleman Homes, The Meridian Parks and Recreation Commission and the Meridian City
Council. JBA will prepare a Statement of Probable Cost based on the final Design Development level drawings.
Task 2: Public Meetings
JBA shall attend and support Parks & Recreation staff in presenting the design and gathering input at public
meetings. JBA shall attend 3 public meetings and provide graphic presentation style site renderings.
Task 3: Construction Documents and Probable Cost
Task 3.1: Topographic Survey — Erickson Civil shall have a topographic survey of the +/- 9 acre site prepared. The
survey will document the elevations of the existing ground, existing improvements, fence lines, driveways, landscape
areas, curb & gutter and other planimetric features necessary for design and mapping. In addition, we will exhibit the
property boundary based on information of public record and property monuments found during the course of the
field survey.
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Task 3.2: Construction Documents - JBA will provide construction documents as follows:
Grading, Drainage and Utilities Plan — Erickson Civil will prepare site grading and drainage construction plans in
accordance with current industry standards and local agency requirements. The drainage system shall be designed to
retain all storm water on site. Water utilities will be extended from the street to a meter and on to the restroom and
proposed drinking fountain. All design work and construction drawings will consider connections to the future
phases of improvements. Erickson Civil shall coordinate with ID Power to bring electrical service to the site.
Site Layout Plan — JBA will provide the final site drawings which indicate the required final location, sizing and
layout of all site elements. JBA and the design team will provide necessary construction details demonstrating the
required construction of site elements specified.
Structures — Insight Architects will provide architectural, structural, electrical and mechanical drawing for a
Men's/Women's single occupancy restroom building. JBA will provide engineering for a 20x20 picnic shelter.
Specifications - JBA and the design team shall provide all required technical specifications for civil, landscape and
irrigation improvements.
Landscape Design — JBA will provide design and drawings for specific plant material, layout, plant sizes and details.
Playground Design - JBA will provide design and drawings for the playground design and play equipment, plus one
additional sport amenity (i.e Basketball Court, Volleyball Court, etc. To be determined).
Site Furnishings - JBA will provide design and drawings for all site furnishings including site locations and
manufacturers details.
Irrigation Design — JBA will provide irrigation design for landscape areas on the site. The irrigation design will
include pumping system and controls and a connection to the City's pressurized reclaimed water system.
Progress Submittals — JBA will provide plan sets and specs to the Owner for all required progress submittals and
agency submittal. We will address any agency and owner comments received.
Task 3.3: Statement of Probable Cost — JBA and the design team will prepare a Statement of Probable Cost based on
the Construction Document level drawings.
Task 3.4: ACHD Approval and License Agreement — Erickson Civil will submit construction documents for the
proposed pathway connection at Ten Mile Road and the approach at the interior local street to ACHD for approval
and respond to any comments received. Erickson Civil will prepare and submit all required documents for an ACHD
License agreement for any improvements within the Right of Way associated with this project.
Task 3.5: SWPPP Documents — Erickson Civil will provide an Erosion and Sediment Control Plan and Narrative per
local agency requirements. This work does not include filing the Notice of Intent or on-site inspections of the erosion
control.
Task 3.6: Pathway — Erickson Civil will work thru floodplain concerns and provide appropriate consultation to gain
all necessary agency approval.
Task 3.7: NMID — Erickson Civil will work to gain NMID approval and license agreement to allow the pathway and
landscape improvements planned in the right of way.
Task 4: Bidding Scope of Work
JBA shall prepare a written scope of work for inclusion in the bid documents.
Reimbursable Expenses
Reimbursable expenses including but not limited to mileage and printing shall be billed per Item 3: Design Team Fee
Proposal. Reimbursable expenses shall not exceed $500 without prior approval from the Owner.
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ITEM 2: EXCLUSIONS-
JBA provides other professional services in addition to those described above. Unless described above and
specifically included in this proposal, services including but not limited to the following are not included in the
proposed fee and shall be charged as Additional Services if required:
Project applications and agency permit/review fees.
Street frontage construction documents for Ustick Road.
3D Site Modeling and Renderings.
Geotechnical Soils Report or Materials Testing.
Retaining wall design for walls greater than 3' height.
Park Lighting.
Park Signage.
Wetland and Riparian Delineations.
Construction Survey Staking.
Bid advertising and/or contracting.
Construction Administration fees.
ITEM 3: DESIGN TEAM FEE PROPOSAL -
TASK PERSONNEL HOURS RATE/HR SUB -TOTAL
Task 1:
Design Development
& Probable Costs
Sub -total: Principal Landscape Architect
8
$100 $800
Sr. Landscape Architect 30
$90
$2700
Landscape Architect Drafting
30
$65 $1950
Civil 45 $115 $5175
Civil — Topographic Surveying
$3200
Architecture 5 $115
$575
Structural 0 $120
$0
Mechanical 1 $130
$130
Electrical 1 $130
$130
$14,660
Task 2:
Public Meetings
Sub -total: Principal Landscape Architect
4
$100 $400
Sr. Landscape Architect 12
$90
$1080
Landscape Architect Drafting
8
$65 $520
Civil 2 $115 $230
Architecture 5 $115
$575
Structural 0 $120
$0
Mechanical 2 $130
$260
Electrical 2 $130
$260
$3,325
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Task 3:
Construction Documents
& Probable Costs
Sub -total: Principal Landscape Architect
Sr. Landscape Architect
70
Landscape Architect Drafting
Civil 48 $115
$5520
Civil — SWPPP Plans
Civil — Legal Description
&
Exhibit Preparation
Architecture 16
$115
Structural 6
$120
Mechanical 6
$130
Electrical 6
$130
$28,790
Task 4:
Bidding Assistance
Sub -total: Principal Landscape Architect
Sr. Landscape Architect
20
Landscape Architect Drafting
Civil 13 $115
$1495
Architecture 14
$115
Structural 1
$120
Mechanical 2
$130
Electrical 2
$130
$6,345
Sub -total Page 4 $53,120
Sub -total from Page 4
$53,120
Reproduction Costs
Additional Budget Items
Reimbursable
Not included in design team fee.
Sub -total
Geotechnical Services
NMID Attorney Retainer
NMID Land Use Change App. Fee
CZC/Building Permit Fee
$0
TOTAL DESIGN TEAM FEE $53,620
20 $100 $2000
$90 $6300
100 $65 $6500
$3150
$1200
$1840
$720
$780
$780
$100 $800
$90 $1800
0 $65 $0
$1610
$120
$260
$260
$500
Services beyond this scope of work can be added as separate proposals or as additional services at an hourly rate
based on the attached Schedule of Charges. All work will be in compliance with City of Meridian landscape
requirements.
In consideration of the scope of services I propose an hourly, not -to -exceed basis (including expenses) for the design
phases as stated. If we can complete the work quicker than anticipated there would be a corresponding reduction in
cost to the project.
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This proposal is based upon an e-mail from Mike Barton on Thursday November 20th, 2014, outlining the Bellano
Creek Neighborhood Park Scope of Services. The park plan is based on the original Bellano Creek (Isola Creek)
Subdivision Preliminary Plat submittal to the City of Meridian in August 2012. See attached plan for Bellano Creek
Neighborhood Park work limit site map. The Design Development Phase can begin immediately. Progress
landscape plans will be provided for review and comment prior to submittal of stamped and approved issue.
Our deliverables will be a stamped full size PDF document packages e-mailed to City of Meridian Project Manager
(hard copies upon request). Later design revisions resulting from changes to the approved plans will be considered
as additional services at an hourly rate based on the Schedule of Charges below.
JENSEN BELTS ASSOCIATES
2014 SCHEDULE OF CHARGES
Staff
Principal
$ 100.00
Sr. Landscape Architect
$ 90.00
Landscape Architect
$ 85.00
L.A. CADD
$ 65.00
Expenses
Copies
10 each
Plots
5.00 small, 6.00 large
Out of house printing
At Cost
Travel, telephone, postage
At Cost
KEY PERSONNEL
Kim Siegenthaler, Principal-in-Charge/Project Manager
Mrs. Siegenthaler will perform the administrative function including all program, policy and contractual issues. She
will also be responsible for coordination during design phase and oversee all Design and Documentation.
CONTACT
Kim Siegenthaler
Jensen Belts Associates
495 Main Street
Boise, ID 83702
Phone: 343-7175 ex 5 Fax: 343-7178
E-mail: kim@jensenbelts.com
We greatly appreciate the opportunity to assist you on this project, and are pleased to address any proposal
clarifications. Should this proposal meet your expectation, please signature and return a copy.
Yours truly,
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JENSEN-BELTS ASSOCIATES, PLLC
Kimberly C. Siegenthaler
Principal
Attachment:
Bellano Creek (Isola Creek) Subdivision Preliminary Plat — Limits of Work Site Map
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Signature/Date
2015 RATE SCHEDULE (UPDATED)
for
JENSEN BELTS ASSOCIATES, PLLC
Name / Title
Hourly Rate
Kimberly Siegenthaler/
$102.00
Principal -in -Charge
Cost
Bruce Taylor/
$92.00
Sr. Landscape Arch
Josh Neill/LA CAD
$68.00
Gina Butler/Office Clerical
$45.00
ALLOWABLE REIMBURSABLES
The following reimbursable expenses will be allowed ONLY if required in any resulting
task order and approved by the Project Manager. Engineers and Project Managers
shall make every effort to include expenses in Task Orders. Amounts will be
reimbursed at cost.
Expense
Rate
Sub -Consultants
Cost
Outside Printing and
Reproduction with Receipt
Cost
Travel
See Below
TRAVEL EXPENSES
The City will only pay for meal, lodging and transportation expenses for official business that
consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly
related to the specific task orders. Reimbursement will NOT exceed the limits allowed under
the US General Services Administration Per Diem Rates for the Boise area. The current rates
can be found at the following website:
http://www.gsa.gov/portal/cat_ego /r r/I 00120
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JENSEN BELTS ASSOCIATES PLLC
• Receipts for meal per diem allowances are not required.
• Lodging, transportation and hotel expenses will only be reimbursed when
accompanied with an itemized receipt and proof of prior approval by the Project
Manager.
Transportation (Pre -approved by Project Manager):
All travel must be by the most economical means practical. If there is interruption of travel or
deviation from the direct route for the traveler's convenience, the deviation may not exceed
the cost of uninterrupted travel.
Airline: Consultants will only be reimbursed for coach or economy class rates.
Rental Cars: A vehicle is only allowed with prior authorization by the City Project
Manager.
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT
REIMBURSABLE
Signed and acknowledged by: W �- Date: 4/2/15
Printed Name: Kimberly C. SieQenthaler
Company Name: Jensen Belts Associates, PLLC
Rate Schedule approval: Date: 5
Warren Stewart, Engineering Manager
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JENSEN BELTS ASSOCIATES PLLC