16-1142 Policy on the Establishment of PoliciesCITY OF MERIDIAN RESOLUTION NO. t _
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER
LITTLE ROBERTS, MILAM, PALMER
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN
TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY AND
PROCEDURE MANUAL TO ADD A NEW POLICY; 1.3 ESTABLISHMENT OF CITY
WIDE POLICIES; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN,
IDAHO
WHEREAS, the Mayor and City Council have authority over the policies for the City of
Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended to add the following new policy 1.3 Establishment of City Wide Policies; a copy
of said policy is attached and incorporated by reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect immediately upon its adoption
and approval.
4
ADOPTED by the City Council of the City of Meridian, Idaho, this day of May, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of May, 2015.
ATTEST:
By.
Jacy Jones, City Clerk
RESOLUTION TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE MANUAL. TO ADD A NEW
POLICY: 1.3 ESTABLISHMENT OF CITYWIDE POLICIES - PAGE 1 OF I
"EXHIBIT A"
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 1.3
SUBJECT: ESTABLISHMENT OF CITY WIDE POLICIES
PURPOSE: To identify how city wide policies are created for inclusion in the Policy Manual.
POLICY: Citywide policies may be proposed by any Department Director. City wide policies
are a statement by the leadership of the City, and ultimately the City Council, as to acceptable
practice and behavior within the workplace. These policies are specific to employment related
matters. These policies apply in general to all personnel employed by the City, as well as
volunteers and elected officials. No supervisor or employee shall have the authority to establish
policy or allow behavior that directly conflicts with these policies. Departments may adopt
department policies for operations without needing secondary approval by the City Council.
AUTHORITY & RESPONSIBILITY: Human Resources shall be responsible for shepherding
the proposed policy through the current process.
PROCEDURES AND RELATED INFORMATION:
1) Proposed citywide polices shall be provided to Human Resources for initial review.
2) Legal may be consulted on such polices if appropriate.
3) The proposed policy will be then vetted to the Senior Leadership Team for discussion and
review.
4) Once finalized, the policy will be presented at a workshop of the City Council for
discussion and direction.
5) If directed by the City Council the final version of the policy shall be presented at a City
Council meeting with a resolution for adoption.
6) Once adopted the policy shall be incorporated into the Citywide Policy and Procedures
Handbook. Citywide policies shall be applicable to all City employees, unless exempted
specifically by Agreement.
7) Human Resources shall provide notice of the policy adoption, repeal, or amendment to all
employees through email and any other means that exist for employee information
dissemination.