License and Maintenance Agreement with West Ada School District for Use of Athletic FieldsLICENSE AND MAINTENANCE AGREEMENT
This LICENSE AND MAINTENANCE AGREEMENT is made and entered into
this day of ,2016, by and between West Ada School District, an
Idaho school district and body corporate and politic of the State of Idaho ("District"), and
the City of Meridian, an Idaho municipal corporation ("City").
WHEREAS, the respective governing bodies of City and District are mutually
interested in encouraging and supporting athletic programming for students and
community members;
WHEREAS, City and District recognize that through cooperation, publicly -held
facilities can be used to meet community needs for education and recreation;
WHEREAS, District owns a parcel of property located at 915 East Central Drive
in Meridian currently developed with a parking lot and two soccer fields;
WHEREAS, District desires to make the soccer fields available for use by City
for scheduled play until such time as the parcel is needed by District for other purposes;
WHEREAS, District is willing, upon certain terms and conditions, to provide
non-exclusive use of a designated portion of the property for the purposes stated herein
for a period of time defined within this Agreement.
NOW, THEREFORE, the parties hereto agree as follows:
1. GRANT OF LICENSE
For and in consideration of promises contained herein, and other good and
valuable consideration, District hereby gives and grants to City the non-exclusive
right, privilege and license to use a portion of certain real property, located at 915
East Central Drive, Meridian, Idaho, and legally described as a portion of lot 2,
block 1 of the Jabil Subdivision. The portions of the property subject to this
agreement are designated as "parking" and "fields" and are generally depicted on
Exhibit A hereto (collectively referred to herein as the "licensed premises"). The
portion of the property designated as "remainder" is not subject to this agreement.
2. TERM OF AGREEMENT
This license is granted for an initial term to begin upon the date of execution and
expiring on December 31; 2020. This agreement shall automatically renew in
increments of one (1) calendar year until otherwise terminated by either party
according to the termination provisions contained herein.
LICENSE AND MAINTENANCE AGREEMENT PAGE I
3. USE OF LICENSED PREMISES
City's use of the licensed premises shall be limited to making the fields available
for athletic activities and special events. To facilitate these uses, City shall be the
designated contact for scheduling the use of the fields and may charge reasonable
reservation fees. The use of the parking lot shall be allowed as an incidental use
associated with scheduled users of the fields. No other use of the fields or parking
shall be allowed unless otherwise approved in writing by District.
4, MAINTENANCE OF FIELDS AND PARKING LOT
A. City shall provide routine maintenance of the fields and parking lot landscape
medians at its sole cost and expense during the term of this agreement.
Routine maintenance shall include irrigating, mowing, fertilizing, and weed
control to the standard of other City -maintained properties. City agrees to
perform routine maintenance on the irrigation pump and irrigation delivery
system, including the replacement of broken or damaged heads, pipes, and
valves. Repairs exceeding routine maintenance may be considered a
catastrophic failure of the system, entitling City to terminate this agreement
pursuant to section 6(B). District agrees to pay all costs associated with
delivery of the irrigation water, including but not limited to electricity and
ditch fees or assessments.
B. City shall reimburse District for half of all expenses related to routine
maintenance of the parking lot asphalt, subsurface, curbs, and paint striping
during the term of this agreement, within thirty (30) days of receipt of
District's itemized invoice. Routine maintenance shall include striping,
sealcoating, and pothole repair. Repairs exceeding routine maintenance, such
as replacement or resurfacing of the parking lot or significant portions thereof,
shall be undertaken at District's sole cost and expense with forty-five (45)
days' notice to City.
5. EXCLUSIONS FROM CITY'S MAINTENANCE OBLIGATIONS
A. IRRIGATION SYSTEM: Except for routine maintenance of the irrigation
pump and delivery system as described in section 4(A) of this agreement, City
shall not be responsible for other maintenance or repairs of the irrigation
system, Likewise, District has the right to refuse to repair the irrigation pump
and delivery system, in which case this agreement shall be terminated
pursuant to Section 6(B) below.
B. REPAIR OR RESTORATION OF PREMISES: City shall not be responsible
for restoration or repair of the licensed premises necessitated by damage due
to fire, acts of vandalism, or acts of God.
C. REMAINDER: The portion of District's property identified as "remainder"
LICENSE AND MAINTENANCE AGREEMENT PAGE 2
and generally depicted in Exhibit "A" is not part of the licensed premises.
City shall not be responsible for maintaining any portion of the "remainder."
6. TERMINATION
A. TERMINATION FOR CONVENIENCE: Either party may terminate this
agreement for any reason upon sixty (60) days' written notice.
B. TERMINATION UPON LOSS OF IRRIGATION SOURCE: In the event
that the existing surface irrigation water source is discontinued or the
irrigation system is otherwise made unusable for any reason (including but not
limited to a catastrophic failure of the irrigation system), City or District may
elect to immediately terminate this agreement upon notice to the other party.
C. TERMINATION UPON CITY'S DEFAULT: If City is in breach or default
of any terms, covenants, or conditions of this Agreement and fails or refuses
to cure such breach or default within ten (10) days of written notice thereof,
this Agreement, and all rights of City conferred by this Agreement, at
District's option, may be deemed terminated and forfeited without further
notice or demand.
7. ASSIGNMENT OR TRANSFER
City shall not assign, sublet or transfer the licensed premises, or any portion
thereof, or cause or suffer any alterations thereto, other than as specified in this
Agreement, without the express written consent of District.
8, NOTICES
A. All notices to be given with respect to this Agreement shall be in writing
addressed as follows:
To District: West Ada School District
Attn: Superintendent
1303 E. Central Drive
Meridian ID 83642
To City: City of Meridian
Attn: City Clerk
33 E. Broadway Avenue
Meridian ID 83642
B. Notice shall be either delivered or sent by certified mail, postage prepaid,
return receipt requested to the party to be notified at the address specified
above, or such other address as either party may designate in writing. Every
notice shall be deemed to have been given at the time it is deposited in the
LICENSE AND MAINTENANCE AGREEMENT PAGE 3
United States mail, or upon delivery to the party above specified, or their
agent or legal representative.
9. CONDITION OF LICENSED PREMISES
City acknowledges that City has inspected the licensed premises and does hereby
accept the licensed premises as being in good and satisfactory order, condition,
and repair. City agrees that upon termination of this Agreement, City shall
surrender the licensed premises to District in the same good condition as received,
reasonable wear and tear, damages by fire, acts of vandalism, or act of God
exempted.
10. HOLD HARMLESS AND INDEMNITY AGREEMENT
On or about January 27, 2015, City and District entered into a Hold Harmless and
Indemnity Agreement; such agreement is attached hereto as Exhibit B and
incorporated herein by reference as though set forth fully herein.
11. APPROVAL BY GOVERNING BOARDS REQUIRED
This Agreement shall not be effective for any purpose whatsoever until it is
approved by the parties' respective governing boards.
IN WITNESS WHEREOF, the parties hereto have subscribed their names the day and
year first above written.
WEST ADA SCHOOL DISTRICT:
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Dr. M4 Ann Ranells, Superintendent
CITY OF MERIDIAN
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LICENSE AND MAINTENANCE AGREEMENT PAGE 4
IIT A
LICENSED PREMISES
LICENSE AND MAINTENANCE AGREEMENT PAGE 5
EXHIBIT
HOLD HARMLESS AND INDEMNITY AGREEMENT
LICENSF ANIS MAINTENANCE AGREEMCNT PAGE 6
West Ada
0� Di5`S,SCHOOL DISTRICT
BOLD HARMLESS AND INDEMNITY AGREEMENT
(For use of School District Facilities by a Governmental Entity)
THIS ]-TOLD HARMLESS AGREEMENT ("Agreement") is made by and between Joint
School District No, 2, an Idaho school district and body corporate and politic of the State of
Idaho, hereinafter the "District" and the City of Meridian, hereinafter referred to as "Entity".
RECITALS:
A. Entity is a "governmental entity" as defined in the Idaho Tort Claims Act, Idaho Code
§6-901, et. seq.
B. Entity is interested in having the opportunity to use various facilities and/or grounds
of the District for public purposes from time to time as approved by the District.
C. In exchange for the opportunity to use the District's facilities and/or grounds, Entity
desires to provide certain written assurances and indemnifications to District for
claims and damage arising out of or occurring during and from such use as hereinafter
set forth.
NOW THEREFORE, for good and valuable consideration, and in consideration of the
recitals above, which are incorporated herein, and the mutual representations, covenants,
undertakings and agreements hereinafter contained, District and Entity agree as follows:
1. Indemnification of District, Entity shall defend, indemnify and hold harmless the
District, and District's trustees, officers, agents and employees, and the State of Idaho,
from and against any and all demands, suits, actions, claims, loss or damage of any kind,
character or description, whether or not meritorious, costs, or expenses, including,
without limitation, attorneys' and other professional fees and disbursements, in
conjunction with any loss of life, personal injury and/or property damage arising out of or
relating to the occupancy or use by Entity of any part of the District's facilities and/or
grounds occasioned wholly or in part by any act or omission of Entity or its officers,
contractors, licensees, agents, servants, employees, guests, invitees or visitors, except for
such claim resulting solely from the negligence or otherwise wrongful act or omission of
the District and/or the District's officers, employees, or servants.
2. Entity to Maintain Insurance Coverage. As a condition precedent to any use of District
facilities and/or grounds, Entity, at its own expense, shall keep and maintain in full force
and effect a comprehensive general liability insurance policy issued by a company
licensed to engage in the insurance business in the State of Idaho.
Dr. Linda Clark, Superintendent
1303 E. Central Drive - Merldlan, ID 83642 , P: (208) 855.4500 • R (208) 350-5962
a. The insurance policy shall contain standard liability insuring agreements in the
limits set forth in the Idaho Tort Claims Act, naming the District as a Certificate
Holder. The limits of said policy shall be not less than five hundred thousand
dollars ($500,000.00) for bodily or personal injury, wrongful death, or property
damage or loss as a result of any one (1) occurrence or accident, regardless of the
number of persons injured or the number of claimants.
b, Not less than five (5) business days prior to Entity's first use of District's facilities
and/or grounds, and at least annually thereafter for so long as Entity shall use any
such facility and/or grounds, Entity shall furnish the District with a certificate of
insurance evidencing the existence of such coverage, executed by a duly
authorized representative of each insurer.
c. The certificate of insurance shall provide that the company or program providing
such coverage shall provide the District with thirty (30) days prior written notice
of cancellation or material alteration of the policies set forth in the certificate of
insurance.
d. In the event that the limits of the Idaho Tort Claims Act are modified, the Entity
shall deliver a new certificate of insurance to the District indicating compliance
with the revised Limits within ten (10) business days of the effective date thereof,
e. To the extent allowed under the Idaho Tort Claims Act and the Idaho
Constitution, such insurance coverage shall be primary for any and all damage of
any nature caused to or incurred by the District arising out of Entity's use of the
District's facilities and/or grounds.
3. Waiver. The waiver by either party of the performance of any covenant, condition or term
herein shall not invalidate this Agreement, nor shall the same be considered as a waiver
by such party of any breach or other covenant, condition or term herein.
4, Notices. Any notice under this Agreement shall be in writing and shall be treated as duly
delivered if the same is personally delivered or deposited in the United States Mail,
certified, return receipt requested, postage prepaid, and properly addressed as follows:
To District: Joint School District No. 2
Attn., Superintendent
1303 E. Central Drive
Meridian, ID 83642
To Entity: City of Meridian
Attn: City Clerk
33 E. Broadway Avenue
Meridian, ID 83642
5. Assignment. Entity shall not be entitled to transfer or assign all or any portion of its
interest in this Agreement.
Dr, Linda Clark, Superintendent
1303 E. Centra! Drive - Meridian, ID 83642 - P: (208) 855-4500 - R (208) 350-5962
6. Attorney's Fees. In the event that suit or action is instituted by either party to interpret or
enforce this Agreement, the prevailing party shall be entitled to recover a reasonable sum
as attorney's fees and all court costs incurred on behalf of that party, including such fees
and costs with respect to an appeal.
7. Governing Law, This Agreement shall be governed by and construed in accordance with
the laws of the State of Idaho,
8. Authority pf the Parties. Each party to this Agreement represents and warrants that the
execution, delivery, and performance of this Agreement has been duly authorized by all
necessary action of such party and is a valid and binding obligation upon the persons or
entity signing this Agreement.
9. Amendment or Modification, No modification, release, discharge, or amendment of any
provision hereof shall be binding unless reduced to writing and signed by authorized
representatives of both parties.
ENTITY:
ATTEST
Tammy
DISTRICT:
Mayor
Joint School District No. 2
fl -4.
N- -
Linda Clarl , Sud erintendent
Date; 7z3
Dr. Linda Clark, Superintendent
1303 E. Centra! Drive • Meridian; 10 83642 - P: (208) 855.4500 - f. (206) 350-5962