16-1137 Authorization to Destroy Semi-Permanent and Temporary Records of the City Clerk's OfficeCITY OF MERIDIAN RESOLUTION NO. 1 -11
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT AND TEMPORARY RECORDS OF THE CITY CLERK'S OFFICE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(4) to, by resolution, destroy semi-permanent and temporary records, upon the advice of the
City Attorney, and with such disposition to be under the direction and supervision of the City Clerk;
and
WHEREAS, upon the advice of the City Attorney, the City Clerk has identified certain semi-
permanent and temporary records that may be destroyed pursuant to Idaho Code sections 50-907(2)
and (3) because the time period for retention of such records has expired,.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Cleric is hereby authorized to direct and supervise the destruction of
the following semi-permanent and temporary records of the City Cleric's Office:
CITY CLERK'S OFFICE YEAR(S) DESCRIPTION
Semi-permanent Records
AN Recordings of City Council
January 2009 to December
Audio and video recordings of City
and Commission/Committee
2010
Council and all Commission or
meetings
Committee meetings
Election - Runoff or Recall
December 2009 and Older
All voted ballots, stubs, absentee voting,
(Working Files)
vote tally systems - all non -permanent
records on file with the City (election
consolidation)
Correspondence, Administrative
December 2010 and older
Created or received in the course of
administering City policies and programs
Permits and Licenses
December 2010 and older
Records relating to City permits and
licenses issued in the City Clerk's Office
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK'S OFFICE RECORDS 2016-04
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Temporary Records
Public Records Request
January 2013 to December
All PRR files including electronic
2014
tracking spreadsheet, requests, and
responses
Section 2. That the City Cleric is authorized to take all necessary steps to destroy the records
as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 3rd day of May, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho, this 3rd day of May, 2016.
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By; IDAHO (SEAL)
Jacy Jones, City Clerk SEAL
RESOLUTION AUTHORIZING DESTRUCTION OF CITY CLERK'S OFFICE RECORDS 2016-04
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