Task Order NoTASK ORDER NO. 10009
CITY OF MERIDIAN (OWNER)
ill
HDR ENGINEERING, INC. (CONSULTANT)
This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual
promises, covenants and conditions contained in the Master Services Agreement between the
above named parties, dated January 24, 2007.
SCOPE OF SERVICES
CITY OF MERIDIAN, IDAHO
HEROES PARK POND LINER REPLACEMENT AND RECLAIMED WATER
DISTRIBUTION AND STORAGE IMPROVEMENTS
Rapid growth in the City of Meridian has challenged City infrastructure managers to increase
capacity of the City public works services. Several factors are straining the services provided
by the City's departments:
(1) The pending effluent phosphorus limitations resulting from the Snake River Hells
Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load
Allocations will require a greater investment in wastewater treatment facility performance
than under the current (expired) National Pollutant Discharge Elimination System
(NPDES) permit;
(2) The City's municipal water rights will become stressed as growth continues at a
record pace, if alternate sources of water supply are not identified;
(3) The available supply of irrigation water is limited and the grass at City parks may
become strained. These issues are forcing infrastructure managers to think holistically
about the City's water resources; and
(4) The NPDES under which the City is currently operating its wastewater treatment
facility includes a 7 million gallon per day limit.
The flow limit in the City's NPDES discharge permit was exceeded one time in the summer of
2008 and could be exceeded in the summer of 2009 if alternative effluent management
strategies are not executed soon.
The Idaho Department of Environmental Quality (DEQ) administers the Rules for the
Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA
58.01.17). These rules are established to regulate the quality of reused water and identify the
allowable uses of reclaimed water. The Reuse Rules state, "it is the policy of the Department to
promote the practice of reuse of both municipal and industrial reclaimed wastewater through the
continued creation and implementation of rules and guidance that give permittees various
opportunities for new forms of reuse." This policy enables the City of Meridian to manage its
reclaimed water as a source of irrigation water to either replace or supplement the supply of
irrigation water from the irrigation districts.
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The City will be producing Class A reclaimed water. This is the highest quality of reclaimed
water in Idaho. This water will undergo advanced filtration and disinfection to very stringent
levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application
on behalf of City to DEQ for approval to irrigate Heroes Park with Class A reclaimed water from
the City's wastewater treatment plant. This permit application was conducted under Task Order
No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at
Heroes Park was received on June 18, 2008. HDR also designed minor reclaimed water
disinfection and distribution improvements to deliver reclaimed water to Heroes Park. The
design was performed under Task Order No. 4 of the Master Services Agreement with the City
of Meridian. These improvements were constructed in the summer of 2008.
Since these designs were prepared, the Public Works Department had discovered that the
irrigation storage pond at Heroes Park is susceptible to leaking. The Reuse Rules require
reclaimed water storage facilities to pass a seepage test which is included as a compliance
activity (#CA -215-04) in the City's Heroes Park Reuse Permit. This test must be conducted
prior to storage or application of reclaimed water and is currently underway.
This task order is focused on design services, permitting services, bid period services, and
services during construction for the replacement of the liner at Heroes Park as well as seepage
test assistance.
Project Characteristics:
• Irrigation storage pond size is approximately 1.0 million gallons over 0.4 acres at full
capacity.
AUTHORIZATION
The State of Idaho requires the that the selection of engineering services be performed through
a qualifications based process. HDR was competitively selected to perform design services for
the City of Meridian on November 14, 2006 through the request for qualifications for
Engineering Services for Public Works. In addition, HDR was selected through a separate
request for qualifications to perform reclaimed water planning services on September 10, 2008.
Idaho Statute Title 67 Chapter 23 is focused on Professional Service Contracts with Design
Professionals, Construction Managers and Professional Land Surveyors. Paragraph 4 of this
statute allows the City to contract with HDR Engineering, Inc. for the design services identified
in this task order.
"When a public agency or political subdivision of the state has previously awarded a
professional services contract to a person or firm for an associated or phased project
the public agency or political subdivision may, at its discretion, negotiate an extended or
new professional services contract with that person or firm."
The City of Meridian desires to extend its professional services contract with HDR Engineering,
Inc. for this project associated with services previously provided to the City.
PROPOSED SCOPE OF SERVICES
Task 1. Project Management
Task 2. Preliminary Design of Heroes Park Irrigation Storage Pond Liner Replacement
Task 3. Seepage Testing Assistance
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TASK 1. PROJECT MANAGEMENT
Objective
Prepare and implement a project management plan; provide scope, schedule, and cost control
services; and initiate and attend project coordination meetings during Phase 1 of the project
scope.
Approach
• Communicate frequently to the client and the project team through progress reports,
project meetings, and email communications.
• Monitor Consultant team progress; delegate task assignments and responsibilities by
discipline through the course of the project phase; and coordinate issues of project
phase with City's Project Manager.
• Track project labor and expenses on a weekly basis.
• Prepare progress reports and invoices that summarize the work progress to date, the
budget expenditures to date, and identify any information requirements or decisions
that need to be made by the City (1 copy each month).
• Prepare a draft letter to Idaho DEQ regarding irrigation of the farmland owned by the
City surrounding the wastewater treatment plant.
• Review DEQ comments and questions and provide draft response to City for review
and submittal to DEQ.
• Provide quality control review of project deliverables.
City Involvement
• Interface with Consultant on project issues.
• Process invoices within 30 days of receipt.
Assumptions
• If the scope changes during the life of the project, modification to the original contract
agreement will be required per the terms and conditions of the agreement.
• Invoice format will follow standard format by the Consultant.
Deliverables
• Progress reports and invoices (1 copy each month).
TASK 2. PRELIMINARY DESIGN OF HEROES PARK IRRIGATION STORAGE
POND LINER REPLACEMENT
Objective
Prepare a preliminary design for a replacement of the liner for the existing irrigation storage
pond at Heroes Park.
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April 30, 2009
Im
Approach
• Investigate the existing irrigation storage pond to determine requirements to meet
IDAPA 58.01.17 - Rules for the Reclamation and Reuse of Municipal and Industrial
Wastewater and IDAPA 58.01.16 - Wastewater Rules, for storage of reclaimed water.
• Prepare draft project technical specifications (Division 1 through 16) using the
Consultant's standard master specifications.
• A preliminary drawing list for Heroes Park Irrigation Storage Pond Liner Replacement
Improvements includes:
1. G-01 Index
2. G-02 Symbols and Abbreviations
3. G-03 General Notes
4. C-01 Heroes Park Irrigation Storage Pond Existing Conditions— Plan and
• Conduct a quality control review of task deliverables prior to release of deliverables to
the City.
City Involvement
• Provide coordination responsibility of front end (Division 0) specifications.
• Provide comments on pre -final submittal of Contract Documents.
Assumptions
• Specifications will follow the Construction Specifications Institute (CSI) 16 division
format.
• Electrical and instrumentation is not required for this construction contract.
• Drawings will be prepared on AutoCAD Release 2008.
• The Consultant's engineering and equipment standard details will be used, unless a
City Standard Detail is available.
• If the scope of work changes significantly during the design phase, a contract
amendment may be required.
Deliverables
• Preliminary plans and technical specifications in electronic (pdf) format.
Page 4 of 8 April 30, 2009
Section
5.
C-02
Heroes Park Irrigation Storage Pond Liner Replacement — Plan and
Section
6.
C-03
Liner Sections and Details
7.
C-04
Liner Sections and Details
8.
L-01
Landscaping Plan and Details
• Conduct a quality control review of task deliverables prior to release of deliverables to
the City.
City Involvement
• Provide coordination responsibility of front end (Division 0) specifications.
• Provide comments on pre -final submittal of Contract Documents.
Assumptions
• Specifications will follow the Construction Specifications Institute (CSI) 16 division
format.
• Electrical and instrumentation is not required for this construction contract.
• Drawings will be prepared on AutoCAD Release 2008.
• The Consultant's engineering and equipment standard details will be used, unless a
City Standard Detail is available.
• If the scope of work changes significantly during the design phase, a contract
amendment may be required.
Deliverables
• Preliminary plans and technical specifications in electronic (pdf) format.
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I�
TASK 3. SEEPAGE TESTING ASSISTANCE
Objective
Conduct seepage testing Compliance Activity #CA -215-04 outlined in Heroes Park Reuse
Permit.
Approach
• Prepare seepage test plan in form of Technical Memorandum and submit to DEQ.
• Coordinate seepage test plan with seepage test field contractor.
• Review ongoing seepage test data to determine potential for pond's passing or failing
the seepage test and advise City on best courses of action.
• Coordinate potential seepage test procedure modifications with City, seepage test
subcontractor and DEQ.
• Evaluate pond bypass pipe installation feasibility and budgetary cost in the event the
pond fails the seepage test.
• Review draft Seepage Test Report prepared by subcontractor prior to submitting to
City for review.
• Submit final Seepage Test Report to DEQ.
• Respond to DEQ comments.
City Involvement
• Provide comments on draft Seepage Test Report.
Assumptions
• Subcontractor will be used to conduct seepage test field work and Seepage Test
Report.
Deliverables
• Draft Seepage Test Report in pdf format.
• Final Seepage Test Report.
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April 30, 2009
i m
PROJECT SCHEDULE
CITY OF MERIDIAN, IDAHO
HEROES PARK POND LINER REPLACEMENT
The project schedule for performing the task order is as follows:
Activity
-Completion Date
Progress Reports and Invoices
Monthly
Preliminary plans and technicalspecifications
March 13, 2009
Opinion of probable construction cost
March 13, 2009
Seepage Testing Assistance
May 20, 2009
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i v -
COMPENSATION
CITY OF MERIDIAN, IDAHO
HEROES PARK POND LINER REPLACEMENT
The estimated cost to complete this Scope of Work is presented in the table below.
Task
Budget
Task 1 - Project Management
$6,423
Task 2 - Preliminary Design of Heroes Park Irrigation
Storage Pond Liner Replacement
$19,607
Task 3 — Seepage Testing Assistance
$11,927
Total
$37,957
HDR will invoice Meridian for professional services described in this Proposal on a time and
materials basis. For the activities described in the Scope of Services, HDR estimates a
professional services fee of not to exceed $37,957 without written authorization from the City.
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April 30, 2009
AUTHORIZATION
CITY OF MERIDIAN, IDAHO
HEROES PARK POND LINER REPLACEMENT
CITY OF MERIDIAN CONSULTANT
By
v'
Larry V. offman, Vice President
Attest:
of
Jaycee olman, City Cferk 819AL
NV
eith Watts, Purchasing Agent
(-Ij 09
Public Works Department
Approved by City Council 7
cP,/X?
0 ,
Page 8 of 8 April 30, 2009