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Task Order NoTASK ORDER NO. 10009 CITY OF MERIDIAN (OWNER) ill HDR ENGINEERING, INC. (CONSULTANT) This Task Order is issued by Owner and accepted by the Consultant pursuant to the mutual promises, covenants and conditions contained in the Master Services Agreement between the above named parties, dated January 24, 2007. SCOPE OF SERVICES CITY OF MERIDIAN, IDAHO HEROES PARK POND LINER REPLACEMENT AND RECLAIMED WATER DISTRIBUTION AND STORAGE IMPROVEMENTS Rapid growth in the City of Meridian has challenged City infrastructure managers to increase capacity of the City public works services. Several factors are straining the services provided by the City's departments: (1) The pending effluent phosphorus limitations resulting from the Snake River Hells Canyon Total Maximum Daily Loads (TMDL) and Boise River Phosphorus Load Allocations will require a greater investment in wastewater treatment facility performance than under the current (expired) National Pollutant Discharge Elimination System (NPDES) permit; (2) The City's municipal water rights will become stressed as growth continues at a record pace, if alternate sources of water supply are not identified; (3) The available supply of irrigation water is limited and the grass at City parks may become strained. These issues are forcing infrastructure managers to think holistically about the City's water resources; and (4) The NPDES under which the City is currently operating its wastewater treatment facility includes a 7 million gallon per day limit. The flow limit in the City's NPDES discharge permit was exceeded one time in the summer of 2008 and could be exceeded in the summer of 2009 if alternative effluent management strategies are not executed soon. The Idaho Department of Environmental Quality (DEQ) administers the Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater (aka, Reuse Rules or IDAPA 58.01.17). These rules are established to regulate the quality of reused water and identify the allowable uses of reclaimed water. The Reuse Rules state, "it is the policy of the Department to promote the practice of reuse of both municipal and industrial reclaimed wastewater through the continued creation and implementation of rules and guidance that give permittees various opportunities for new forms of reuse." This policy enables the City of Meridian to manage its reclaimed water as a source of irrigation water to either replace or supplement the supply of irrigation water from the irrigation districts. Page 1 of 8 April 30, 2009 The City will be producing Class A reclaimed water. This is the highest quality of reclaimed water in Idaho. This water will undergo advanced filtration and disinfection to very stringent levels. On May 8, 2007, HDR submitted the Water Reclamation and Reuse Permit Application on behalf of City to DEQ for approval to irrigate Heroes Park with Class A reclaimed water from the City's wastewater treatment plant. This permit application was conducted under Task Order No. 1 of the Master Service Agreement. A draft permit for use of Class A reclaimed water at Heroes Park was received on June 18, 2008. HDR also designed minor reclaimed water disinfection and distribution improvements to deliver reclaimed water to Heroes Park. The design was performed under Task Order No. 4 of the Master Services Agreement with the City of Meridian. These improvements were constructed in the summer of 2008. Since these designs were prepared, the Public Works Department had discovered that the irrigation storage pond at Heroes Park is susceptible to leaking. The Reuse Rules require reclaimed water storage facilities to pass a seepage test which is included as a compliance activity (#CA -215-04) in the City's Heroes Park Reuse Permit. This test must be conducted prior to storage or application of reclaimed water and is currently underway. This task order is focused on design services, permitting services, bid period services, and services during construction for the replacement of the liner at Heroes Park as well as seepage test assistance. Project Characteristics: • Irrigation storage pond size is approximately 1.0 million gallons over 0.4 acres at full capacity. AUTHORIZATION The State of Idaho requires the that the selection of engineering services be performed through a qualifications based process. HDR was competitively selected to perform design services for the City of Meridian on November 14, 2006 through the request for qualifications for Engineering Services for Public Works. In addition, HDR was selected through a separate request for qualifications to perform reclaimed water planning services on September 10, 2008. Idaho Statute Title 67 Chapter 23 is focused on Professional Service Contracts with Design Professionals, Construction Managers and Professional Land Surveyors. Paragraph 4 of this statute allows the City to contract with HDR Engineering, Inc. for the design services identified in this task order. "When a public agency or political subdivision of the state has previously awarded a professional services contract to a person or firm for an associated or phased project the public agency or political subdivision may, at its discretion, negotiate an extended or new professional services contract with that person or firm." The City of Meridian desires to extend its professional services contract with HDR Engineering, Inc. for this project associated with services previously provided to the City. PROPOSED SCOPE OF SERVICES Task 1. Project Management Task 2. Preliminary Design of Heroes Park Irrigation Storage Pond Liner Replacement Task 3. Seepage Testing Assistance Page 2 of 8 April 30, 2009 AL1] TASK 1. PROJECT MANAGEMENT Objective Prepare and implement a project management plan; provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during Phase 1 of the project scope. Approach • Communicate frequently to the client and the project team through progress reports, project meetings, and email communications. • Monitor Consultant team progress; delegate task assignments and responsibilities by discipline through the course of the project phase; and coordinate issues of project phase with City's Project Manager. • Track project labor and expenses on a weekly basis. • Prepare progress reports and invoices that summarize the work progress to date, the budget expenditures to date, and identify any information requirements or decisions that need to be made by the City (1 copy each month). • Prepare a draft letter to Idaho DEQ regarding irrigation of the farmland owned by the City surrounding the wastewater treatment plant. • Review DEQ comments and questions and provide draft response to City for review and submittal to DEQ. • Provide quality control review of project deliverables. City Involvement • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Assumptions • If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement. • Invoice format will follow standard format by the Consultant. Deliverables • Progress reports and invoices (1 copy each month). TASK 2. PRELIMINARY DESIGN OF HEROES PARK IRRIGATION STORAGE POND LINER REPLACEMENT Objective Prepare a preliminary design for a replacement of the liner for the existing irrigation storage pond at Heroes Park. Page 3 of 8 April 30, 2009 Im Approach • Investigate the existing irrigation storage pond to determine requirements to meet IDAPA 58.01.17 - Rules for the Reclamation and Reuse of Municipal and Industrial Wastewater and IDAPA 58.01.16 - Wastewater Rules, for storage of reclaimed water. • Prepare draft project technical specifications (Division 1 through 16) using the Consultant's standard master specifications. • A preliminary drawing list for Heroes Park Irrigation Storage Pond Liner Replacement Improvements includes: 1. G-01 Index 2. G-02 Symbols and Abbreviations 3. G-03 General Notes 4. C-01 Heroes Park Irrigation Storage Pond Existing Conditions— Plan and • Conduct a quality control review of task deliverables prior to release of deliverables to the City. City Involvement • Provide coordination responsibility of front end (Division 0) specifications. • Provide comments on pre -final submittal of Contract Documents. Assumptions • Specifications will follow the Construction Specifications Institute (CSI) 16 division format. • Electrical and instrumentation is not required for this construction contract. • Drawings will be prepared on AutoCAD Release 2008. • The Consultant's engineering and equipment standard details will be used, unless a City Standard Detail is available. • If the scope of work changes significantly during the design phase, a contract amendment may be required. Deliverables • Preliminary plans and technical specifications in electronic (pdf) format. Page 4 of 8 April 30, 2009 Section 5. C-02 Heroes Park Irrigation Storage Pond Liner Replacement — Plan and Section 6. C-03 Liner Sections and Details 7. C-04 Liner Sections and Details 8. L-01 Landscaping Plan and Details • Conduct a quality control review of task deliverables prior to release of deliverables to the City. City Involvement • Provide coordination responsibility of front end (Division 0) specifications. • Provide comments on pre -final submittal of Contract Documents. Assumptions • Specifications will follow the Construction Specifications Institute (CSI) 16 division format. • Electrical and instrumentation is not required for this construction contract. • Drawings will be prepared on AutoCAD Release 2008. • The Consultant's engineering and equipment standard details will be used, unless a City Standard Detail is available. • If the scope of work changes significantly during the design phase, a contract amendment may be required. Deliverables • Preliminary plans and technical specifications in electronic (pdf) format. Page 4 of 8 April 30, 2009 I� TASK 3. SEEPAGE TESTING ASSISTANCE Objective Conduct seepage testing Compliance Activity #CA -215-04 outlined in Heroes Park Reuse Permit. Approach • Prepare seepage test plan in form of Technical Memorandum and submit to DEQ. • Coordinate seepage test plan with seepage test field contractor. • Review ongoing seepage test data to determine potential for pond's passing or failing the seepage test and advise City on best courses of action. • Coordinate potential seepage test procedure modifications with City, seepage test subcontractor and DEQ. • Evaluate pond bypass pipe installation feasibility and budgetary cost in the event the pond fails the seepage test. • Review draft Seepage Test Report prepared by subcontractor prior to submitting to City for review. • Submit final Seepage Test Report to DEQ. • Respond to DEQ comments. City Involvement • Provide comments on draft Seepage Test Report. Assumptions • Subcontractor will be used to conduct seepage test field work and Seepage Test Report. Deliverables • Draft Seepage Test Report in pdf format. • Final Seepage Test Report. Page 5 of 8 April 30, 2009 i m PROJECT SCHEDULE CITY OF MERIDIAN, IDAHO HEROES PARK POND LINER REPLACEMENT The project schedule for performing the task order is as follows: Activity -Completion Date Progress Reports and Invoices Monthly Preliminary plans and technicalspecifications March 13, 2009 Opinion of probable construction cost March 13, 2009 Seepage Testing Assistance May 20, 2009 Page 6 of 8 April 30, zoos i v - COMPENSATION CITY OF MERIDIAN, IDAHO HEROES PARK POND LINER REPLACEMENT The estimated cost to complete this Scope of Work is presented in the table below. Task Budget Task 1 - Project Management $6,423 Task 2 - Preliminary Design of Heroes Park Irrigation Storage Pond Liner Replacement $19,607 Task 3 — Seepage Testing Assistance $11,927 Total $37,957 HDR will invoice Meridian for professional services described in this Proposal on a time and materials basis. For the activities described in the Scope of Services, HDR estimates a professional services fee of not to exceed $37,957 without written authorization from the City. Page 7 of 8 April 30, 2009 AUTHORIZATION CITY OF MERIDIAN, IDAHO HEROES PARK POND LINER REPLACEMENT CITY OF MERIDIAN CONSULTANT By v' Larry V. offman, Vice President Attest: of Jaycee olman, City Cferk 819AL NV eith Watts, Purchasing Agent (-Ij 09 Public Works Department Approved by City Council 7 cP,/X? 0 , Page 8 of 8 April 30, 2009