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Independent Contractor Agmt with Haemker ConstructionAGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this _ 30 day of July , 2007, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Haemker Construction Inc., hereinafter referred to as "CONTRACTOR", whose business address is 622 S. Powerline Rd., Namoa, ID_ 83686 and whose Public Works Contractor License # is 13663-83-4. INTRODUCTION Whereas, the City has a need for services involving Construction of the iwa is Park R stroom and the Seasons Park restroom and Picnic helter; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A' and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work PARK RESTROOM STRUCTURES — page 1 of 15 is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties, 2. Consideration 2.1 The Contractor shall be compensated on a Lump Sum basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to no receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including, but not limited to, meals, PARK RESTROOM STRUCTURES — page 2 of 15 lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) October 30, 2007 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Contractors business. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any par of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy of insolvency of either party; b. Sale of Contractor's business; or C. Death of Contractor 4. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of PARK RESTROOM STRUCTURES -- page 3 of 15 misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's PARK RESTROOM STRUCTURES — page 4 of 15 control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: 6.1 CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. PARK RESTROOM STRUCTURES — page 5 of 15 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 6.2 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 6.3 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.4 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.5 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors, 7. Bonds: Payment and Performance Bonds are required on all Publics Works of Improvement Projects over $25,000.00 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows,- City ollows: City of Meridian Purchasing Agent 33 E. Idaho Avenue Meridian, Idaho 83642 Haemker Construction, Inc. Attn: Jim llaemker PARK RESTROOM STRUCTURES - page 6 of 15 6_22 S. Powerline Rd. Nampa, ID 83686 Idaho Public Works License #: 13663-133-4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 9. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this PARK RESTROOM STRUCTURES — page 7 of 15 Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 14, Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to PARK RESTROOM STRUCTURES — page 8 of 15 be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN ;HA4EKER CONSTRUCTION, INC. BY: TAMMY dWV415ERD, MAYOR Dated: r 7r0 Dated: - c1- D7 Approved by Council: 9-7-07 Attest: <ERX-Y, L WILLIAM G. BERG, JR., � Approved as to Content 711111111 Department Approval BY: KEITH ATTS, URCHASING AGENT BY- NAME: PARK RESTROOM STRUCTURES - page 9 of 15 Dated: �2 ' J 1 - 0 Approved as to Form Cifl-fi[OI IMA TITLE: Dated: PARK RESTROOM STRUCTURES — page 10 of 15 Attachment A ��«I.7T�•73T�TI•T:7:/ Kiwanis Park Restroom construction Specifications March 81h 2007 Contractor to pull building permit. No fee will be charged. The permit will be submitted by the Parks department with the Park department and the contractors name on it. Contractor will call for inspections from the Building department and the Parks department when needed. 2. Connect to existing 2 inch electrical conduit and sweep up into the restroom chase directly under the panel box. Pull main wire feed from restroom chase to transformer and meter. Coordinate with Parks department and Idaho Power to get transformer open. Wire provided by the Parks department. 3. Connect to existing 1 inch electrical conduit coming from picnic shelter and sweep up into the restroom chase. 4. Hook up restrooms to existing sewer stub. 5. Connect existing 1 inch potable water line coming from picnic shelter and bring up into the restroom chase. Connect to drinking fountain back flow. 6. Connect to existing 2 inch potable water main outside of the building. I stall a 2 inch shut off valve and bring up into the restroom chase. Connect to main backflow. 7. Coordinate with Meridian Parks department representative on location of water lines and power conduits coming up into the restroom chase. 8. Make all proper connections to ensure that the restroom is fully functional when completed. 9. Connect to existing wires from pump house for mag door locks. Run wires into a conduit and bring up into the restroom chase. 10. Install a 1 inch conduit in the restroom chase and stub outside of sidewalk for future wires for door locks. PARK RESTROOM STRUCTURES — page 11 of 15 Saw cut and remove 490 square feet of existing concrete in order to make all proper building connections. Prep and reinstall concrete after building is completed Seasons Park Restroom Construction Specifications March 8t" 2007 Contractor to pull building permit. No fee will be charged. Permit will be submitted by the parks department with Parks department and the contractors name on it. Contractor to call for inspections from building department and Parks department when needed. 2. Install 2 inch electrical conduit in restroom chase below electrical panel box. Stub to outside of restroom. Connect and run conduit over 50 feet and connect to conduit stubbed out from Idaho Power transformer. Coordinate with parks department on which direction to point stub out of building. 3. Connect to 1 inch existing electrical conduit coming from picnic shelter and sweep up into the restroom chase. 4. Install 2, 2 inch conduits 18 inches deep from the temporary irrigation clock over to the restroom and sweep up into the chase. Reconnect all irrigation wires by the temporary time clock and pull them over to the restroom chase. Contractor does not need to connect to new maxicom irrigation panel. 5. Hook up restroom to existing sewer stub. 6. Connect to existing 1 inch potable water line and bring up into the restroom chase. Connect to double check back flow. 7. Connect existing 1 inch water line from picnic shelter up into the restroom chase and connect to the drinking fountain backflow. 8. Coordinate with Meridian Parks department representative on location of water lines and power conduits coming up in the restroom chase. PARK RESTROOM STRUCTURES — page 12 of 15 9. Make all proper connections to ensure that restroom if fully functional when completed. PARK RESTROOM STRUCTURES — page 13 of 15 Seasons Park Shelter Structure Installation Specifications for 20'x24' Shelter 1.Supply and Install anchor bolts per shelter requirements. 2. Mount bases per shelter requirements 3. Supply & Install sheet metal roofing per shelter requirements, 4. Install shelter structure PARK RESTROOM STRUCTURES — page 14 of 15 Attachment B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed TASK DESCRIPTION DATE AMOUNT A. Kiwanis Park Restroom Construction $106,100.00 B. Seasons Park Restroom Construction $105,100.00 C. Seasons Park Shelter Installation $5,000.00 D. E. F. G. H. TOTAL $216,200.00 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. PARK RESTROOM STRUCTURES — page 15 of 15 Seasons Park Restroom Construction Specifications March 8t' 2007 Contractor to pull building permit. No fee will be charged. Permit will be submitted by the parks department with Parks department and the contractors name on it. Contractor to call for inspections from building department and Parks department when needed. 2. Install 2 inch electrical conduit in restroom chase below electrical panel box. Stub to outside of restroom. Connect and run conduit over 50 feet and connect to conduit stubbed out from Idaho Power transformer. Coordinate with parks department on which direction to point stub out of building. Connect to 1 inch existing electrical conduit coming from picnic shelter and sweep up into the restroom chase. 4. Install 2, 2 inch conduits 18 inches deep from the temporary irrigation clock over to the restroom and sweep up into the chase. Reconnect all irrigation wires by the temporary time clock and pull them over to the restroom chase. Contractor does not need to connect to new maxicom irrigation panel. 5. Hook up restroom to existing sewer stub. 6. Connect to existing 1 inch potable water line and bring up into the restroom chase. Connect to double check back flow. 7. Connect existing 1 inch water line from picnic shelter up into the restroom chase and connect to the drinking fountain backflow. 8. Coordinate with Meridian Parks department representative on location of water lines and power conduits coming up in the restroom chase. 9. Make all proper connections to ensure that restroom if fully functional when completed. Kiwanis Park Restroom construction Specifications March Sa` 2007 1.. Contractor to pull building permit. No fee will be charged. The permit will be submitted by the Parks department with the Park department and the contractors name on it. Contractor will call for inspections from the Building department and the Parks department when needed. 2. Connect to existing 2 inch electrical conduit and sweep up into the restroom chase directly under the panel box. Pull main wire feed from restroom chase to transformer and meter. Coordinate with Parks department and Idaho Power to get transformer open. Wire provided by the Parks department. 3. Connect to existing 1 inch electrical conduit coming from picnic shelter and sweep up into the restroom chase. 4. Hook up restrooms to existing sewer stub. 5. Connect existing 1 inch potable water line coming from picnic shelter and bring up into the restroom chase. Connect to drinking fountain back flow. 6. Connect to existing 2 inch potable water main outside of the building. I stall a 2 inch shut off valve and bring up into the restroom chase. Connect to main backflow. 7. Coordinate with Meridian Parks department representative on location of water lines and power conduits coming up into the restroom chase. S. Make all proper connections to ensure that the restroom is fully functional when completed. 9. Connect to existing wires from pump house for mag door locks. Run wires into a conduit and bring up into the restroom chase. 10. Install a 1 inch conduit in the restroom chase and stub outside of sidewalk for future wires for door locks. 11. Saw cut and remove 490 square feet of existing concrete in order to make all proper building connections. Prep and reinstall concrete after building is completed.