Easement with Idaho Power for Meridian Water DepartmentNotarizing Easements
The following are brief explanations and examples. Specific questions should be directed to your Notary.
Note: The name of each individual who signs the easement must be listed separately in the notary block.
Corporations
A corporation must be registered with the Secretary of State in order to do business within the state.
Generally, two or more of the corporation's officers (for example, the president and vice president, and some assistant
vice presidents), authorized to sign on behalf ofthe company, sign the easement. The officers should sign as individuals,
with their title listed next to their signature. The secretary, treasurer, or assigned party should witness the signatures.
However, some corporations might have resolutions allowing one officer or manager to sign. This should be confirmed
before accepting one signature.
The corporation's seal can be affixed next to the signatures, but is not required.
Individuals
Parties having an interest in the property, either as owners, leasehold owners, or contract buyers (unless they are buying
property through a corporation or LLC, then they sign the name of the organization and list their titles) should sign as
individuals, using their full personal names, induding middle initials (if normally used). If an individual purchases
property and then changes his or her name, he or she should sign using the name of record, followed by the new name:
Example: Sally Smith purchases Property A in 1991. Sally Smith marries Richard Jones in 1995 and changes her
name to Sally Jones. Sally Jones grants an easement over Property A in 1997. Sally should sign the
easement "Sally Jones Smith" or "Sally Smith Jones" (the order of last names is determined by the
Grantor).
All the owners of the property must sign the easement.
Informal Partnership
An informal partnership is Q.ot recorded with the State. An example would be a father and son-in-law (who have
purchased property to tix and sell later). If their spouses are not involved in these partnerships, they need to add next to
their name "sole and separate property."
Example: Bill Jones, a married man, as his sole and separate property and
Rick Wonder, a married man, as his sole and separate property
Limited Liability Corporations (LLC)
A LLC must be registered with the Secretary of State in order to do business within the state.
LLCs are either member-managed (titles can include "current member" or "member") or manager-managed (titles can
include "director," "member," "owner," etc.).
Examples: David S. Jennett, President (or other officer)
David S. Jennett, a current member
David S. Jennett, a member
Limited Liability Partnerships (LLP)
A LLP must be registered ,,:ith the Secretary of State in order to do business within the state.
LLP is a variation of a partnership. Partnerships are either General or Limited.
Examples: Jake Jones, a general partner
Jake Jones, a limited partner
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Limited Partnerships (LP)
A Limited Partnership must be registered with the Secretary of State in order to do business within the state.
LP is a variation of a partnership.
Example: Jake Jones, a limited partner
Municipality (City, County, Townships)
Generally, at least two officials sign unless the municipality has hired a manager who is legally authorized to act on behalf
of the municipality and who signs the easement. They should sign as individuals, with their title or position listed next to
their signature. The municipality's clerk must witness the signatures.
Partnerships
A partnership must be registered with the Secretary of State in order to do business within the state.
A partnership is composed of two or more persons having joint interest in the property. If the partnership is a General
Partnership, anyone of the partners may sign. lithe partnership is a Limited Partnership, at least half of the total number
of partners must sign. For example, if the Limited Partnership consists of four partners, two signatures are required.
Partners sign as individuals, using their full personal name, followed by the phrase "a partner."
Examples: Matthew S. Purdue, a general partner
Matthew S. Purdue, a limited partner
Matthew S. Purdue, an owner/partner
Power of Attorney
When someone presents a recorded Power of Attorney, he or she may sign for any individuals indicated in the recorded
Power of Attorney document only. The person vested with the Power of Attorney should sign the property owner's name,
followed by the Power of Attorney's name and the words "Power of Attorney."
Example: Paul and Elaine Pierce grant Power of Attorney to Nancy Ward via a recorded Power of Attorney
document. If Nancy were to sign an easement across Pierce's property, she should sign it as follows:
Paul Pierce
Elaine Pierce
By Nancy Ward, Power of Attorney
The Power of Attorney must be recorded in the county where the property described in the easement is located. A copy of
the recorded Power of Attorney should be attached to the easement. The County may refuse to record any documents if
the Power of Attorney isn't recorded within that county. As a Notary, you can ask for proof of authorization to sign on
behalf of the individual.
Professional Association and Professional Corporations
They purchase this designation from the state and must be registered with the Secretary of State in order to do business
within the state.
They are either member-managed (titles can include "current member" or "member") or manager-managed (titles can
include "director," "member," "owner," etc.).
Examples: David S. Jennett, President (or other officer)
David S. Jennett, a current member
David S. Jennett, a member
Religious Organizations
At least two members (for example, a board member or council member), legally authorized to grant property rights on
behalf of the organization, should sign the easement. They should sign the easement as individuals, with their title or
position within the organiz.ation listed next to their signature.
If the religious organization is incorporated, the organization's seal can be affixed next to the signatures, but is not
required.
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