16-1125 Approving the Bylaws of the Meridian Transportation CommissionCITY OF MERIDIAN
BY THE CITY COUNCIL:
RESOLUTION NO. � � I Q
BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN TRANSPORTATION
COMMISSION AS AMENDED ON MARCH 7, 2016, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, pursuant to Meridian City Code section 2-7-4(B), at its meeting on March
7, 2016, the Meridian Transportation Commission voted to recommend to City Council that it
approve the "Bylaws of the Transportation Commission as Amended on March 7, 2016,"
attached hereto as Exhibit A;
WHEREAS, the City Council of the City of Meridian deems the approval of such
bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient
operation of the Meridian Transportation Commission;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. That the City Council of the City of Meridian hereby approves the Bylaws of
the Meridian Transportation Commission as Amended on March 7, 2016, attached hereto as
Exhibit A.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
2016.
ADOPTED by the City Council of the City of Meridian, Idaho, this l!5 day of March,
-L�vk
APPROVED by the Mayor of the City of Meridian, Idaho, this day of March, 2016.
APPROVED:
Maor T my de Weerd
ATTEST: �`�nnn ritn,1 v ;�`5;
�C r
guy Of "
M - 11>
Jayc eHolma , t lerk
"! 7R[AS
RESOLUTION APPROVING BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 1 OF 6
EXHIBIT A
BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION
RESOLUTION APPROVING BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 2 OF 6
BYLAWS of the MERIDIAN TRANSPORTATION COMMISSION
AS AMENDED on March 7, 2016
WHEREAS, pursuant to Meridian City Code section 2-7-4(B), the Transportation
Commission is required to adopt bylaws, rules and regulations for the proper conduct of the
business of the commission;
WHEREAS, on September 17, 2013, the City Council of the City of Meridian adopted
Resolution no. 13-944, which effectuated the previous iteration of the Bylaws of the Meridian
Transportation Commission;
WHEREAS, at its regular meeting on March 7, 2016, the Meridian Transportation
Commission voted to recommend that the Commission's bylaws be amended and updated as set
forth herein;
NOW, THEREFORE, the Meridian Transportation Commission hereby establishes and
adopts the following bylaws.
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for the
organization, actions, and agenda of the Meridian Transportation Commission (hereinafter
"Commission").
ARTICLE II: OFFICE
The principal location of the Commission shall be at the Office of the City Clerk, 33 E.
Broadway, Meridian, Idaho.
ARTICLE IH: MEMBERSHIP
SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code
regarding commissioners' terms of office, there are hereby designated nine membership seats on
the Commission. The commissioner appointed to Seats 1, 2, and 3 shall serve an initial term of
one (1) year. The commissioner appointed to Seat 4 shall be designated to represent Meridian's
youth and shall serve a term of one (1) year, which term shall expire on August 31 of each year.
The commissioner appointed to Seats 5, 6, and 7 shall each serve an initial term of two (2) years.
The commissioner appointed to Seats 8, and 9 shall each serve an initial term of three (3) years.
Following the initial term, each commissioner, with the exception of the commissioner appointed
to Seat 4, shall serve a term of three (3) years.
SECTION 2: Ex -OFFICIO MEMBERS. There shall be up to six (6) nonvoting ex officio
members appointed to the commission made up of representatives from the Meridian City
Council, ACRD, ITD, COMPASS, VRT, and/or Meridian Joint School District #2 staff. The
representative from the Meridian City Council serves as both a liaison to the Council and as a
nonvoting ex -officio member.
AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 1 OF 4
SECTION 3: SUBCOMMITTEES. The Commission Chair, with the Commission's approval,
may establish such subcommittees as necessary or helpful to assist or advise the Commission in
the performance of its functions and/or furtherance of its mission. Meetings of subcommittees
shall comply with any and all applicable public meetings laws. Each subcommittee shall consist
of at least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission
Chair, each subcommittee shall elect a chair to preside at subcommittee meetings and present the
findings and/or recommendations of the subcommittee to the Commission. The Commission
Chair, subcommittee chair, and/or Mayor may appoint citizens or public officials to serve as
members of subcommittees.
SECTION 4: QUORUM. According to the provisions of Meridian City Code, a majority of
currently -appointed commissioners shall constitute a quorum for the transaction of any business
of the Commission.
SECTION S: VOTING. Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission Chair shall be a voting member of the Commission and shall
hold the same rights and privileges as any other cormnissioner. Proxy voting shall not be
permitted.
ARTICLE IV: MEETINGS
SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of
Meridian City Code, regular meetings of the Commission shall be held on the first Monday of
each month at 3:30 p.m. In the event that the first Monday of any particular month falls on a
City -recognized holiday, the meeting for that month shall be held on the second Monday.
SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the
direction of the Chair by notifying the Commission in the manner specified herein.
SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the
Commission shall be held in the City Council Chambers at Meridian City Hall, 33 E. Broadway,
Meridian, Idaho.
SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute,
commissioners shall be provided written notice of meetings, which notice shall state the date,
hour, and location thereof, and shall further state the purpose of the meeting, business to be
transacted, and/or agenda. The City Clerk's Office shall issue notice to each and every
commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the
meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of
the Chair or the Chair's delegee.
AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 2 OF 4
SECTION 5: LENGTH OF MEETINGS. No meeting shall run longer than two (2) hours
unless a majority vote of the quorum approves the extension of such time limit as to a particular
meeting.
SECTION 6: CONDUCT OF MEETINGS. The Commission shall operate under the precepts
of Robert's Rules of Order. The order of business for meetings of the Commission shall be as
follows: 1) call to order; 2) roll call; 3) adoption of the agenda; 4) approval of minutes of
previous meeting(s); 5) old business; 6) new business; 7) next meeting; 8) adjournment. The
agenda shall be followed to the extent possible, but other matters may be considered upon vote
of the majority of the members present at any meeting at which a quorum is present. The Chair
may set rules to maximize efficiency and productivity of meetings, including setting a time limit
for presentations and/or comments to the Commission.
SECTION 7: AGENDA. The agenda for all meetings of the Commission shall be prepared
by the City Clerk's Office in consultation with the Commission Chair and Community
Development Department staff. Agenda items may be proposed to the Clerk, Commission Chair,
and/or Community Development staff by any commissioner or any member of the public and
may be placed on the agenda, provided that adequate notice of such item has been provided as
set forth herein. Agenda items not proposed by 5:00 p.m. on the Tuesday preceding the regular
meeting, or forty-eight (48) hours before a special meeting shall be considered at any meeting at
which a quorum is present only upon vote of the majority of the members present.
SECTION 8: MINUTES. Minutes and/or records of the business conducted at all meetings
of the Commission or any subcommittee thereof shall be kept by the City Cleric's Office and
shall be open for public inspection. The minutes of each meeting shall be forwarded to each
commissioner prior to the regular meeting at which such minutes are subject to approval by the
Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers
of the Commission shall include the Commission Chair and Commission Vice -Chair. Other
officers may be elected as necessary or desirable for the efficient administration of the
Commission if a majority of the Commission so decides.
SECTION 2: TERM AND ELECTION. Election of officers shall be by voice vote and,
according to the provisions of Meridian City Code, shall be held at the first regularly scheduled
meeting after January 1 of each year. A special election may be held at any time to fill a vacancy
of office. An officer who fails or refuses to fulfill the duties of his or her office may be removed
from the office by a two-thirds (2/3) majority vote of the full Commission at a special election.
SECTION 3: DUTIES OF CHAIR. The Commission Chair shall prepare meeting agendas in
cooperation with the Community Development Department staff and the City Clerk's Office,
shall preside over all full Commission meetings, shall sign all documents requiring an official
signature on behalf of the Commission, including its annual report, and shall present the
Commission's annual report, and other reports as may be necessary, to the Mayor and City
AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 3 of 4
Council. The Chair shall recommend, for the Commission's approval, the formation of
subcommittees and the appointment of commissioners, citizens, and/or public officials thereto.
The decisions, statements, and/or actions of the Chair shall obligate, commit, and/or represent
the Commission only insofar as the Commission has specifically authorized.
SECTION 4: DUTIES OF VICE -CHAIR. The Commission Vice -Chair shall perforin the
duties of the Chair in the absence of the Chair and shall perforin such other duties as may be
delegated by the Commission Chair.
ARTICLE VI: AMENDMENT OF BYLAWS
As provided in Meridian City Code, the Commission may recommend to the Mayor and
City Council that these bylaws be altered, amended, added to, or repealed.
ARTICLEVII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws at its regular meeting on March 7, 2016.
These bylaws shall be effective upon their ratification by resolution of the City Council of the
City of Meridian.
Adopted by the Meridian Transportation Commission on March 7, 2016.
Tracy6opkins, Chair
Meridian Transportation Commission
AMENDED BYLAWS OF THE MFRIDIAN TRANSPORTATION COMMISSION PAGE 4 OF 4