2014-998 Authorizing Destruction of Temporary Parks RecordsA CITY OF MERIDIAN RESOLUTION NO. k4 -9c`
BY THE CITY COUNCIL: BIRD, BORTON, CAVE NER, MILAM,
ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN
TEMPORARY RECORDS OF THE MERIDIAN PARKS AND RECREATION
DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(4) to, by resolution, destroy temporary records, upon the advice of the City
Attorney, and with such disposition to be under the direction and supervision of the City Clerk;
and
WHEREAS, the City Clerk has identified certain temporary records that may be
destroyed pursuant to Idaho Code section 50-907(3) because the time period for retention of such
records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
CO_INTCII! OF THE CITDI N CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the
destruction of the following temporary records of the Parks and Recreation Department:
PARKS & RECREATION YEAR(S) DESCRIPTION
Temporary Records
Registration Forms
2004-2010
Form registering an individual for
a recreation class, team or event.
Team Rosters
2004-2010
Records of all individuals
registered for a sports team.
Indemnity Forms, Medical
2004-2010
Signed waiver / indemnity
Release Forms, Waivers
agreement related to individual's
or organization's participation in
department -sponsored or
department -provided class, camp,
program, reservation, activity,
transportation, or travel.
Incident or Accident Reports
2004-2010
Reports of incidents, injuries, or
accidents incurred during or
related to a department -sponsored
or department -provided class,
camp, program, reservation, or
activity.
RESOLUTION AUTHORIZING DESTRUCTION OF PARKS & RECREATION DEPARTMENT RECORDS 2014-05 PAGE 1 OE 2
Sports schedules and scores 2004-2010 Record of games played and final
scores.
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this j 5 day of
_�_, 2014.
2014. �y
APPROVED by the Mayor of the City of Meridian, Idaho, this 15 day of tom. ,
APPROVED:
Mayor y de Weerd
ATTEST:fl
By:
Ja ee . H 1 City S �°
�C�NrFR v f Lh � YaEmS 4
RESOLUTION AUTHORIZING DESTRUCTION OF PARKS & RECREATION DEPARTMENT RECORDS 2014-05 PAGE 2 OT 2