Agmt with Barley Borthers for Use of Kleiner ParkAGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT
This AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT (hereinafter
"Agreement") is made this 28 day of August, 2012 (the "Effective Date"), by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and
Tatiana Martz, on behalf of Fermentation Events, Inc., a corporation organized under the laws of the State of
Idaho whose address is 3030 E. Overland Road, Suite 100, Meridian, Idaho (hereinafter "Organizer").
WHEREAS, the respective governing bodies of City and Organizer are mutually interested in
enhancing the Meridian community's quality of life by providing and supporting special event opportunities for
members of the Meridian and greater communities;
WHEREAS, City and Organizer recognize that publicly -held facilities are resources requiring
heightened stewardship and protection;
WHEREAS, Organizer has agreed to be responsible for any costs incurred by City in the course of the
large-scale special event hosted by Organizer at Julius M. Kleiner Memorial Park ("Park"), located at 1900 N.
Records Avenue, in Meridian, Idaho, on August 31 and September 1, 2012; and
WHEREAS, the Meridian City Council finds that it is fiscally responsible and in the best interest of the
community to enter into a contractual agreement establishing the terms and conditions of Organizer's use of
Park;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained,
and in consideration of the recitals above, which are incorporated herein, City and Organizer agree as follows:
I. PERMISSION GRANTED.
Subject to the terms and conditions set forth herein, City hereby grants to Organizer permission to utilize Park
at the time, place, and manner set forth in this Agreement and in City of Meridian Temporary Use Permit no.
TUP-12-0064 for a large-scale special event known as "Barley Brothers Traveling Beer Show" ("Event").
11. OBLIGATIONS OF ORGANIZER.
A. Reasonable use. Organizer shall employ best efforts to ensure that its use of Park and Park facilities,
amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where Organizer's use of Park
and Park facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to same,
Organizer shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement.
Organizer shall exercise best efforts to see that any and all use of Park, to the extent reserved by Organizer,
is in compliance with all laws and with City's policies regarding use of City parks and/or facilities,
including, but not limited to, policies be adopted or enacted by the Director of the Meridian Parks and
Recreation Department.
B. Permitting. In addition to compliance with all terms and provisions of this Agreement, Organizer shall
separately obtain and comply with each and all of the following permits, as required by law:
1. City of Meridian Temporary Use Permit for Special Event;
2. Any and all applicable licenses, permits, inspections, and/or certifications from the Central District
Health Department;
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 1 OF 7
3. Any and all licenses, permits, inspections, and/or certifications required by the City of Meridian
Community Development Department, Building Services Division;
4. Any and all licenses, permits, inspections, and/or certifications required by the City of Meridian Fire
Department;
5. Any and all licenses, permits, inspections, and/or certifications required by the Meridian Parks and
Recreation Department;
6. Alcohol Server Training certification; and
7. City of Meridian liquor catering permit.
C. Fees, costs.
1. By 5:00 p.m. on Wednesday, August 29, 2012, Organizer shall remit to City all applicable application,
permit, and reservation fees, as adopted by fee schedule.
2. By 5:00 p.m. on Wednesday, August 29, 2012, Organizer shall remit to City $1,280.00, to reimburse
City for the cost of providing Meridian Parks and Recreation personnel to staff Park during the Event
and provide facility maintenance and janitorial services before and after the Event. (2 staff for 6 hours
each on August 31 + 4 staff for 10 hours each on September 1 + 2 staff for 6 hours on September 2 = 64
hours x $20/hour = $1,280.00 total.)
3. By 5:00 p.m. on Friday, September 7, 2012, Organizer shall remit to City $1,650, to reimburse City for
the cost of providing three (3) extra -duty Meridian Police Department officers and one (1) supervisor
during the Event. (Officers: 10 hours on September 1 x $40/hour = $400 x 3 officers = $1,200;
Supervisor: 10 hours on September 1 x $45/hour = $450; $1,200 + $500 = $1,700 total.)
4. If Organizer chooses to book Meridian Fire Department to provide a first aid station at Event as required
herein, by 5:00 p.m. on Friday, September 7, 2012, Organizer shall remit to City $1,755.80, to reimburse
City for the cost of providing one (1) Meridian Fire Department paramedic and one (1) Meridian Fire
Department emergency medical technician during the Event. (Paramedic: 10 hours on September 1 x
$46.25/hour + EMT: 10 hours on September 1 x $43.08/hour + $300 for vehicle rental = $1,755.80
total.)
If additional staffing or extended hours are required for the protection of public safety or maintenance of
Park, Organizer shall reimburse City for all staffing costs within fourteen (14) days of City's invoice for
such costs.
D. Time and place. The permission extended under this Agreement shall apply to the Bandshell and Shelter A-
1 from 9:00 a.m. to 9:00 p.m. on Friday, August 31, 2012; to the areas of Park detailed on the event site plan
approved by City under City of Meridian Temporary Use Permit no. TUP-0064 from 9:00 a.m. to 9:00 p.m.
on Saturday, September 1, 2012; and to Shelter A-1 for clean-up from 9:00 a.m. to 9:00 p.m. on Sunday,
September 2, 2012. Pursuant to City Code, Park shall be closed between dusk and dawn.
E. Manner. The permission extended under this Agreement shall be subject to all terms and conditions as set
forth in this Agreement, in City of Meridian Temporary Use Permit no. TUP-0064, and in any applicable
laws and policies, including, without limitation, the Meridian Parks and Recreation Event Planners'
Handbook, attached hereto as Exhibit A. Such terms and conditions shall include, but shall not be limited to,
the following:
1. The public must have general access to all areas of Park at all times, so long as such access does not
unduly interfere with Organizer's use of Park for Event. Signs reading "Free Admission" must be
clearly posted at each entrance to Event.
2. Organizer must provide at least thirty (30) portable toilets during Event, at least two (2) of which must
be handicapped accessible.
3. Driving or parking vehicles on non -designated driving or parking surfaces shall be prohibited, with the
limited exception of vehicles driven short distances on non -designated driving surfaces for the purpose
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 2 OF 7
of transporting, loading, or unloading equipment and supplies during set-up or tear -down. Vehicles may
be driven on turf only at the direction of Meridian Parks & Recreation Department staff.
4. Organizer shall obtain at least one (1) 30 -yard roll -off container from Republic Services and utilize same
to collect solid waste generated by Event activities. Such container shall be located in the park
maintenance service yard located on the east side of the park.
5. Where activities or equipment related to Event damage or destroy turf, landscaping, sprinklers, or other
Park infrastructure or facilities, or otherwise require City to incur additional expenses, Organizer shall
reimburse City for all costs of repair, replacement, or expense within fourteen (14) days of City's
invoice for such costs.
6. Organizer shall make every effort to provide and maintain access to Event for persons with disabilities.
7. No smoking shall be allowed in Park, except in designated parking areas.
8. Used water, grease, charcoal, and other materials and supplies must be carried out of Park at the
conclusion of Event, and may not be disposed of at Park.
9. Organizer is authorized to post ten (10) signs for the purpose of identifying, promoting, advertising, or
directing patrons to Event. Such signs shall be located as represented and approved in City of Meridian
Temporary Use Permit no. TUP-12-0064. Organizer acknowledges that the permission extended by
City under this Agreement to post signs shall extend only to the locations approved in City of Meridian
Temporary Use Permit no. TUP-12-0064, and that it is unlawful to post a sign identifying, promoting,
advertising, or directing patrons to Event without the permission of the owner of such property.
Organizer shall remove all signs identifying, promoting, advertising, or directing patrons to Event by
5:00 p.m. on Sunday, September 2, 2012.
10. A first aid station shall be provided at Event. Such station shall be staffed by personnel trained and
certified at a minimum level of EMT -Basic, and shall fully equipped, including, but not limited to,
equipment to secure an airway and at least one (1) AED (automatic external defibrillator). Such station
shall be clearly marked and visible and accessible to all Event participants.
F. Alcohol. Alcohol may be sold to and/or consumed by the public attending the Event, under the following
conditions:
1. Event may not be promoted as an "all you can drink" event. Promotional materials shall not contain the
terms "unlimited," "bottomless," or other like synonyms to describe the amounts of alcohol to be served
at Event.
2. Alcoholic beverages may be sold for a set price for one (1) 4.5 -ounce cup. Cups may not exceed 4.5
ounces in volume. No patron may purchase more than one (1) cup during the Event. If cups run out, no
new Event patrons may be allowed to purchase or consume alcohol. Cups may be sold at a ratio of one
per patron per order; no person may be allowed to purchase more than one beverage at a time. Cups
may be plastic only; glass is not allowed in Park. No individual alcoholic beverages may be sold.
3. Event attendees who are twenty-one (2 1) years of age or older and who wish to consume alcohol must
be issued a distinctive, nontransferable wrist band, to be displayed on the right wrist. All persons
seeking to obtain a wrist band must be required to produce photo identification demonstrating proof that
such person is at least twenty-one (21) years of age. Wrist bands may not be issued to any person who
does not produce such photo identification. Alcoholic beverages may not be served to any person not
wearing such wrist band. If wrist bands run out, no new Event patrons may be allowed to purchase or
consume alcohol. Event staff issuing wrist bands may not consume alcohol during Event.
4. The area where alcohol is served must be fenced using fencing six feet (6') in height.
5. Signs reading "No alcohol beyond this point" must be clearly posted at all exits. Due care must be taken
to prohibit the removal of alcoholic beverages from the alcohol consumption area.
6. Persons serving alcohol must comply with the requirements of Title 3, Chapter 7, Meridian City Code
(alcohol server training), and may not consume alcohol during Event.
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 3 OF 7
7. Any alcohol-related violations of law or policy occurring during Event shall result in the immediate
suspension of the Event's liquor catering permit. Such violations shall include, without limitation:
illegal consumption or possession of alcohol by a minor and providing alcohol to persons who are not
wearing a designated wristband. The Meridian Parks and Recreation Department or Police Chief or
designee may suspend the Event's liquor catering permit where there is a high incidence of Event
patrons transferring wristbands to minors or other non-wristbanded persons, or where there is a high
incidence of alcohol consumption or possession elsewhere in Park, i.e., outside of the Event's designated
Event alcohol consumption area.
8. All kegs and other containers holding liquid or ice shall be placed on pathways or other paved surfaces,
not on turf.
G. Security. Event security personnel shall be provided at the Event, as follows:
1. Organizer shall provide at least eight (8) event security personnel at Event, to include two (2) at each
entrance to the Event.
2. It is understood and agreed that Organizer will contract with Protector Services of Idaho, LLC, whose
address is 514 Lawrence, Boise, Idaho, for event security services at Event.
3. Event security personnel must be clearly identifiable as such with shirts clearly marked with the word
"Security."
4. Event security personnel may not consume alcohol during the Event.
5. Organizer shall provide at least three (3) extra -duty Meridian Police Department officers and one (1)
supervisor to staff the event at Organizer's sole expense, pursuant to policies established by the
Meridian Police Department and at the rate established by fee schedule.
6. Organizer agrees that in the event the Chief of Police or his designee deems this level of security to be
insufficient to protect the health and safety of Event attendees, Park users, and/or the general public,
additional extra -duty Meridian Police Department personnel shall staff the event at Organizer's sole
expense, pursuant to policies established by the Meridian Police Department and at the rate established
by fee schedule. Organizer shall reimburse City for all costs of extra -duty personnel staffing by MPD
within fourteen (14) days of City's invoice for such costs.
H. Insurance. As required by Meridian City Code, Organizer shall submit to City proof of an insurance policy
issued by an insurance company licensed to do business in Idaho protecting Organizer, Organizer's
employees, and Organizer's agents from all claims for damages to property and bodily injury, including
death, which may arise during or in connection with Event, including Event set-up and tear -down. Such
insurance shall name City as additional insured, and shall afford at least five hundred thousand dollars
($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily
injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. The limits of
insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as
set forth in this Agreement or any permit. If City becomes liable for an amount in excess of the insurance
limits herein provided due to the actions or omissions of Organizer or any Organizer employee, agent,
contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Event or
related activities, Organizer covenants and agrees to indemnify and save and hold harmless City from and
for all such losses, claims, actions, or judgments for damages or liability to persons or property.
I. Post -Event review. On Tuesday, September 4, 2012, at 8:30 a.m., Organizer shall meet with the City
Contact to survey the Event area and provide input regarding successes and challenges related to Event.
111. OBLIGATIONS OF CITY.
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 4 OF 7
A. Facility operation. Except as otherwise set forth herein, City shall provide general maintenance, mowing,
irrigation, and custodial services with regard to Park facilities, infrastructure, and vegetation. City shall
provide all necessary utilities and services to Park facilities, including, but not limited to, electricity, potable
water, sewage service, and/or typical waste and refuse removal. City shall cause the repair and/or
replacement of any and all Park facilities, infrastructure, and/or vegetation that are physically damaged by
acts of nature. To the extent that the cause of damage is attributable to Event activities, Organizer shall be
responsible for the cost of repair or replacement.
B. Primary Source of Contact for City. City shall provide Organizer the name, e-mail address, and
telephone number of specific City personnel (hereinafter "City Contact") who shall serve as City's primary
contact between City and Organizer for all day-to-day matters regarding set-up, operation, and tear -down of
in Park. City Contact for Event shall be:
City Contact: Colin Moss, Recreation Coordinator
Meridian Parks and Recreation Department
E-mail: cmoss@meridiancity.org
Cell Phone: 208-866-9987
Office Phone: 208-888-3579
IV. GENERAL PROVISIONS.
A. Warranty of good standing. Organizer warrants that Fermentation Events, Inc. is a corporation in good
standing, organized under the laws of the State of Idaho. Organizer shall, by 5:00 p.m. on August 29, 2012,
provide proof of such status to City. Organizer acknowledges that City enters into this agreement under the
understanding that, and on the express condition that, Fermentation Events, Inc. does hold such status.
Upon the failure of this condition for any reason, this Agreement and the permissions granted hereunder
shall be automatically void; City of Meridian Temporary Use Permit no. TUP-12-0064 and City of Meridian
Liquor Catering Permit no. LCP-12-0040 shall be revoked; and the City shall have no further obligation to
Organizer.
B. Notice. Communication between Organizer and the City Contact regarding day-to-day matters shall occur
via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in
writing and be deemed communicated when personally served, or mailed in the United States mail, or via e-
mail, addressed as follows:
City: Organizer:
City of Meridian Tatiana Martz
Attn: Parks and Recreation Director Fermentation Events, Inc.
33 E. Idaho Avenue 3030 E. Overland Road, Suite 100
Meridian, Idaho 83642 Meridian, Idaho 83642
ssiddoway@meridiancity.org tatiana@brewforia.com
C. Public park. The parties hereto expressly acknowledge that Park is a public space, the management and
scheduling of which shall at all times be within the sole purview of City. City shall have the right to allow
the use of Park, and close all or any portion of Park, for any and all purposes and under any and all
conditions.
D. No right to exclude conveyed. Any exclusive use granted to Organizer by this Agreement shall include
neither the right to exclude any law-abiding person from Park where such person is not interfering with
Organizer's use thereof, nor the right to interfere with any person's concurrent, lawful use of Park where
such concurrent use does not conflict or interfere with Organizer's use. At all times Organizer shall be on
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 5 OF 7
an equal footing with the general public regarding its use of Park. Organizer shall exercise any exclusive
use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with
any and all applicable laws and City policies.
E. Assignment. Organizer shall not assign or sublet all or any portion of Organizer's interest in this
Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written
consent of City. This Agreement and each and all of the terms and conditions hereof shall apply to and are
binding upon the respective organizations, legal representative, successors, and assigns of the parties.
F. No agency. Neither Organizer nor Organizer's employees, agents, contractors, officials, officers, servants,
guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in
their use and occupancy of Park.
G. Indemnification. Organizer and each and all of Organizer's employees, agents, contractors, officials,
officers, servants, guests, and/or invitees, including any and all participants in Event or related activities,
shall indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments
for damages, or injury to persons or property and losses and expenses caused or incurred by Organizer or
any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant
in or observer of Organizer programming, at or in its use of Park or any lack of maintenance or repair
thereon and not caused by or arising out of the tortious conduct of City.
H. No warranty. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of
the premises; Organizer accepts Park for use as is, both at the Effective Date of this Agreement and
throughout the course of Event and all related activities.
I. Compliance with laws. In performing the scope of services required hereunder, City and Organizer shall
comply with all applicable laws, ordinances, and codes of Federal, State, and local governments.
J. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement,
the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be
deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture
of this Agreement.
K. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as
set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this
Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default
of this Agreement.
L. Termination.
Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or
omission by either party which breaches any term of this Agreement; an act of nature or other
unforeseeable event which precludes or makes impossible the performance of the terms of this
Agreement by either party; or a change in or occurrence of circumstances that renders the performance
by either party a detriment to the public health, safety, or welfare.
2. Process. Either party may terminate this Agreement by providing twenty-four (24) hours notice of
intention to terminate. Such notice shall include a description of the breach or circumstances providing
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 6 OF 7
grounds for termination. A twenty-four (24) hour cure period shall commence upon provision of the
notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or
circumstances providing grounds for termination has not occurred, this Agreement shall be terminated
upon mailing or e -mailing of notice of termination.
M. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such
holding will not affect the validity or enforceability of any other part of this Agreement so long as the
remainder of the Agreement is reasonably capable of completion.
N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement
as if the exhibits were set forth in their entirety in this Agreement.
O. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all
other agreements or understandings, oral or written, whether previous to the execution hereof or
contemporaneous herewith.
P. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such
term, and any right or remedy hereunder may be asserted at any time after the governing body of either
party becomes entitled to the benefit thereof, notwithstanding delay in enforcement.
Q. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the
laws of the State of Idaho.
R. Warranty of authority. Organizer expressly warrants that, to the extent set forth herein, she is duly
authorized to act as the representative and agent of Fermentation Events, Inc. Organizer further warrants
that she is authorized to bind Fermentation Events, Inc. and its principals to the obligations set forth herein,
and to accept the liabilities as established herein on behalf of Fermentation Events, Inc. and its principals.
S. Approval required. This Agreement shall not become effective or binding until approved by both
Organizer and by Meridian City Council.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
FERMENTATION EVENTS, INC.:
BY:
Ta iana Martz
CITY OF MERIDIAN: 001F,DAtic ttest:
City of s
BY: E IDI
Tammy de era, Mayor d 10ax y e olman, City Clerk
�F SEAL
"lhl TAINS"ce
AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE 7 OF 7
EXHIBIT A
Meridian Parks and Recreation
Event Planners' Handbook
E IDIAN -- Meridian Parks and Recreation
1 A Q Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
Introduction
Thank you for your interest in hosting an event in a Meridian City park! Well-run community
events play a large role in making the City of Meridian a premier place to live, work and raise a
family. This handbook has been developed to guide event organizers in planning and hosting an
event in a Meridian park. Meridian City Code provisions regarding special events do apply.
For your reference, the Meridian City Code is available online by visiting the City of Meridian
website at www.meridiancity.org and clicking on "City Code" under the "City Government" tab
at the top of the page. Special Events are addressed in Meridian City Code section 3-4-3.
Meridian Parks and Recreation Department staff will assist you in any way they can through the
permitting process and answer questions as quickly as possible to help ensure your event is a
success. If you do have questions regarding anything in this handbook or would like to start
talking about your event, please contact us!
Sincerely,
Colin Moss
Recreation Coordinator
Meridian Parks and Recreation
33 E. Broadway Ave.
Meridian, ID 83642
Phone: 888-3579
Fax: 898-501
E -Mail: cmossgmeridiancity.orv-
www.meridiancity.org/parks rec
www.facebook.com/meridianparksandrecreation
PAGE 1 OF 16
EVENT PLANNER'S HANDBOOK— MARCH 2012
r_N_kaPRTnTAT.%,j*_ Meridian Parks and Recreation
Meridian Parks and Recreation • 33 E. Broadway Ave
Table of Contents
Event Planners Handbook
• Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
Page
Special Event Approval Process.............................................................................3
Parks Available for Special Events..........................................................................4
Admission Charges for Events..................................................................................... 4
Alcohol Sales and Consumption.............................................................................4
Americans with Disabilities Act (ADA)....................................................................5
AmplifiedSound...............................................................................................6
Cancellation and Refund Policy..............................................................................6
Fees..............................................................................................................6
Field/Layout Marking ...................................................... ................................... 8
Insurance........................................................................................................
8
OvernightRV Camping.......................................................................................9
ParkHours......................................................................................................9
ParkScheduling................................................................................................9
Parkingand Security..........................................................................................10
Restrooms.....................................................................................................10
Signage.........................................................................................................10
Site Plan and Schedule of Event Activities...............................................................11
SmokeFree Parks............................................................................................11
Sponsors.......................................................................................................11
Tents, Stages, Fencing, and Other Temporary Structures..............................................11
Trash Receptacles and Dumpsters.........................................................................12
Trees............................................................................................................12
Utilities and Generators.....................................................................................13
Vehicle Restrictions..........................................................................................13
Vendors and Concessionaires..............................................................................13
Relevant Contact Information..............................................................................14
Attachment A: Sponsorship of Privately -Organized Events in City Parks Policy ......................
15
PAGE 2 OF 16
EVENT PLANNER'S HANDBOOK — MARCH 2012
(��IVIEI�DAlI, Meridian Parks and Recreation
Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
1. Special Event Approval Process
Step 1: Contact Meridian Parks and Recreation to tentatively reserve facility while
waiting for approval for your event.
Recreation Coordinator — Special Events
Phone: 888-3579
Fax: 898-5501
E -Mail cmoss(cr),meridiancity.org
Step 2: Submit a completed Temporary Use Permit application and all required
application materials to the City of Meridian Clerk's Office at least thirty
(30) days before the event start date. Required documents include:
• Completed Temporary Use Permit application.
• Event site plan.
• Proof of liability insurance policy with the City of Meridian named
as additionally insured.
• List of all event vendors and concessionaires.
• Central District Health Department written approval and/or permits
if food or drink will be sold or given away.
• Schedule of events.
• $150 application fee or proof of 501(c)(3) status.
If public rights-of-way such as sidewalks or roads will be used for the
event in addition to a park, a Citizen's Use Permit will also be required,
with the necessary additional documentation including:
• Completed Citizen's Use Permit.
• Event route map.
• Proof of liability insurance policy with the Ada County Highway
District named as additionally insured.
• $50 application fee or proof of 501(c)(3) status.
Both the Temporary Use Permit and Citizen's Use Permit should be
submitted to:
City of Meridian Clerk's Office
33 E. Broadway Ave.
Phone: 888-3579
Fax: 888-4218
PAGE 3 OF 16
EVENT PLANNER's HANDBOOK — MARCH 2012
ArE M A Meridian Parks and Recreation
JNZI 0 A. H �()
Meridian Parks and Recreation • 33 E. Broadway Ave
Event Planners Handbook
• Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
Step 3: Pay park reservation fees for your event to Meridian Parks and Recreation,
work with staff to meet all you permit's conditions of approval and host a
great event!
2. Parks Available for Special Events
A. Regional Parks Settlers Park 51 acres
3245 N. Meridian Rd.
Julius M. Kleiner Memorial Park 60 acres
1900 N. Records Ave.
B. Community Parks Storey Park 15 acres
205 E. Franklin Rd.
Bear Creek Park 19 acres
2400 S. Stoddard Rd.
Tully Park 19 acres
2500 N. Linder Rd.
Heroes Park 30 acres
3064 W. Malta Dr.
C. Special Use Parks Generations Plaza 0.3 acres
804 N. Main St.
Other sites may be available by special request and approval.
3. Admission Charges for Events
Event organizers may set up a perimeter for their event, and may establish designated
entrance and exit points, but may not charge admission for anyone to enter a public park
or other facility. Further, no fee can be charged to park in a City -owned parking lot.
4. Alcohol Sales and Consumption
A. Events Featuring Alcohol Sales
• Each business selling alcohol must apply for and be approved for a Liquor
Catering Permit through the City of Meridian Clerk's Office.
• If alcohol is being sold at an event, there must be a fenced perimeter around
the area in which alcohol is being sold and consumed. The fenced area may
include the entire event area (so that those who have purchased alcohol can
PAGE 4 OF 16
EVENT PLANNER'S HANDBOOK—MARCH 2012
(�-X AXEnTnr e -1*,r*- _ Meridian Parks and Recreation
"VI 1) A H01
Meridian Parks and Recreation • 33 E. Broadway Ave
Event Planners Handbook
• Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
take it elsewhere within the event), or it may also consist of a beer garden with
the rest of the event area being unfenced.
Event patrons who may lawfully purchase alcohol during an event must be
identified with a nontransferable wrist band. The event organizer is
responsible for ensuring that age is confirmed by picture identification prior to
wrist banding. It is the event organizer's responsibility to have enough wrist
bands. If the wrist bands run out, no new event patrons may be served
alcohol.
• No alcohol sold within the fenced alcohol area may leave and no outside
alcohol may be brought into the fenced alcohol area. Every entrance/exit
point must be staffed to enforce this policy. At each exit point from the
alcohol area, a sign must be posted with notice of "No alcohol beyond this
point."
B. Events Allowing Patrons to Bring Their Own Alcohol
• The event organizer must apply for and be approved for a Park Alcoholic
Beverage Permit through the Meridian Parks and Recreation Department.
• The event area does not need to fenced, but signs must be posted prominently
around the event perimeter with notice of "No alcohol beyond this point" or
"No open containers beyond this point."
C. Alcohol sales and consumption shall be from sunrise until sunset only. Alcohol
may not be consumed during times when the park is closed, even when overnight
RV parking has been approved.
D. Glass beverage containers are prohibited in all Meridian parks.
E. Alcohol sales and consumption regulations may be modified depending on the
size, scope, location and/or time of the event.
F. Any alcohol violations that take place during the event including illegal
consumption, possession of alcohol by any minor, taking alcohol to others areas
of the park besides those designated for alcohol, or any other violation of sections
A -D above will result in the immediate suspension of any Park Alcoholic
Beverage Permit and/or Liquor Catering Permit approved for the event.
5. Americans With Disabilities Act (ADA)
ADA legislation directs the City of Meridian to provide equal access for people with
disabilities. Event organizers must make every effort to follow ADA guidelines and
provide and maintain access for people with disabilities. This includes maintaining
access for sidewalks and curb cuts, and maintaining designated parking spaces for people
with disabilities. If the event calls for additional parking, then appropriate parking for
people with disabilities must be provided. ADA compliant restrooms must be made
available (see Restrooms).
PAGE 5 OF 16
EVENT PLANNER'S HANDBOOK — MARCH 2012
AVn mr e t1*- . Meridian Parks and Recreation
Meridian Parks and Recreation • 33 E. Broadway Ave.
Event Planners Handbook
• Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
6. Amplified Sound
An approved Temporary Use Permit allows for the use of amplified sound such as bands,
DJs, radio, etc. The level of the amplified sound may not exceed sixty-two (62) decibels
measured at the perimeter of the park.
7. Cancellation and Refund Policy
A $5.00 processing fee is charged on all reservation cancellations. A refund will not be
issued when the cancellation is made less than ten (10) calendar days before the event. If
weather conditions force the cancellation of an event, a refund will be processed to the
payers account with Meridian Parks and Recreation. That money will then be available
to use at a later date or the following year. Cash refunds are not given when the
cancellation is made less than ten (10) days before the event, regardless of the reason for
cancellation.
8. Fees
Meridian City Clerk permit fees are due with the permit application at least thirty (30)
days before the event. These fees are eligible to be waived with a proof of 501(c)(3)
status. Please note that the organization's name must be the same on the proof of
501(c)(3) status, permit application, and insurance policy.
Description Per Fee
Temporary Use Permit Per Event $150
Citizens Use Permit (only needed when the event
includes public right of ways such as roads and/or Per Event $50
sidewalks)
All Meridian Parks and Recreation fees must be paid prior to the event. Fees are listed
below. Picnic shelter time blocks are: 9:00 a.m. to 2:00 p.m. and 4:00 p.m. to 9:00 p.m.
Description
Per
Fee (tax not
included)
Picnic Shelters
Settlers Park Shelter 41 (Capacity 200)
Settlers Park Shelter 42 (Capacity 100)
Settlers Park Shelter 43 (Capacity 50)
Per Time Block
$30.00
Storey Park Blue Shelters (Capacity 200)
Storey Park Green Shelter (Capacity 200)
Bear Creek Park Shelter (Capacity 100)
Heroes Park Shelter (Capacity 300)
Tully Park Shelter (Capacity 300)
Per Time Block
$60.00
PAGE 6 OF 16
EVENT PLANNER'S HANDBOOK—MARCH 2012
r -NIT AV1M STT. Meridian Parks and Recreation
INJ
I� AH0
Meridian Parks and Recreation • 33 E. Broadway Ave.
Event Planners Handbook
• Meridian, 1D 83642 • Phone: 888-3579 • Fax: 898-5501
Julius M. Kleiner Memorial Park Shelter Al
(Capacity 400)
Per Time Block
$100.00
Julius M. Kleiner Memorial Park Shelter B 1
(Capacity 500)
Julius M. Kleiner Memorial Park Shelter A2, A3
Per Time Block
$50.00
and A4 (Capacity 100 each)
Softball/Baseball Fields
Settlers Park
Per Hour
$10.00
Bear Creek Park
Per Day
$75.00
Storey Park
Tully Park
Multi -Use Grass Fields
Settlers Park (Five Fields Available)
Per Hour
$10.00
Heroes Park (Five Fields Available)
Per Day
$75.00
Bear Creek Park (One Field Available)
Tully Park (One Field Available)
Basketball Courts
Per Hour
$10.00
Heroes Park (Three Courts Available)
Per Day
$75.00
Bandshells
Julius M. Kleiner Memorial Park Bandshell (1-500
$300
people)
Per Day
Julius M. Kleiner Memorial Park Bandshell (500+
$500
people. Temporary Use Permit required)
Park Packages
Settlers Park East Half #1 (Includes Shelter #1
$300.00
and Multi -Use Fields A-E. Required for events
over 1,000 people.)
Settlers Park East Half #1-3 (Includes Shelters
$400.00
#1, #2 and #3 and Multi -Use Fields A-E.
Required for events over 1,500)
Heroes Park (Includes Shelter and all grass fields)
$300.00
Storey Park (Includes Blue Shelter and grass area)
Per Day
$200.00
Julius M. Kleiner Memorial Park Al (Includes
$500.00
Shelter Al and adjacent grass area. Up to 1,000
people.)
Julius M. Kleiner Memorial Park Al -A2
$750.00
(Includes Shelter Al, A2 and adjacent grass
area. 1,000-2,000 people.)
Julius M. Kleiner Memorial Park Al -A4
1,000.00
(Includes Shelter Al, A2, A3 and A4 and
adjacent grass area. 2,000-3,000 people.)
PAGE 7 OF 16
EVENT PLANNER'S HANDBOOK— MARCH 2012
(N11 AVnTnT e T.T*- .Meridian Parks and Recreation
1""*<1 L')' % H"0,4 ��
Meridian Parks and Recreation • 33 E. Broadway Ave.
Event Planners Handbook
• Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
Julius M. Kleiner Memorial Park Full Park
(Includes Shelter Al, A2, A3, A4, B-1,
1,500.00
bandshell, and grass area. 3,000+ people.)
Park Alcoholic Beverage/Liquor Catering Permit
Per Day Per
Vendor
$20.00
Baseball/Softball Field Prep
Per Field Per
Occurrence
$12.50
Field Lights
Storey Park Herald Cox Softball Field Lights
Per Hour
$15.00
Heritage Middle School Ballfield Lights
$15.00
Storey Park Mo Brooks Baseball Field Lights
$25.00
Meridian Parks and Recreation On -Site Staff
MPR staff will be available during regular staff
hours (7:00am-3:30pm daily) at no additional
Per Hour Per
charge. For events over 750 people, the event
Staff
$20.00
organizer will be required to pay for 1 staff to stay
past 3:30pm until the event's conclusion. For
events over 1,500 people, 2 staff will be required.
Event organizer will also be responsible for reimbursing the Meridian Parks and
Recreation Department for any cleanup beyond routine maintenance, loss or damage to
City property resulting from the event.
9. Field/Layout Marking
With prior consent by the Meridian Parks and Recreation Department, the event
organizer may be permitted to paint on the grass to identify the location for vendors,
stages, athletic fields, etc. Permission may be withheld or conditioned depending on the
event location, time of year and field condition. The painting cannot take place more
than three days prior to the event. The type and color of paint must be approved by the
Meridian Parks and Recreation Department. Painting on any surface besides grass is
prohibited.
10. Insurance
All event organizers are required to maintain an event insurance policy containing:
• The City of Meridian named as additionally insured,
• A minimum of $500,000 per person bodily injury,
• A minimum of $500,000 per occurrence bodily injury,
• A minimum of $500,000 per occurrence property damage.
Proof of insurance coverage must be submitted with the Temporary Use Permit at least
thirty (30) days before the event. The name on the insurance policy must match the name
of the Temporary Use Permit applicant. If applying to have the Temporary Use Permit
PAGE 8 OF 16
EVENT PLANNER'S HANDBOOK — MARCH 2012
CNIT AQ mr e 1.T,_ -Meridian Parks and Recreation
ID�c�
Meridian Parks and Recreation • 33 E. Broadway Ave
Event Planners Handbook
• Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
fee waived, the organization name on the insurance policy must also match the
organization name on the proof of 501(c)(3) status.
11. Overnight RV Camping
Staying overnight in a park will be allowed only by written order of the Department
Director. Overnight stays will be permitted only in recreational vehicles or campers in
the parking lot. Tent camping is not permitted. Approval will only be given in
conjunction with an approved Temporary Use Permit. The following conditions will
apply when approval has been given to stay in the park overnight:
• Staying overnight will be limited to individuals who have a need to stay on-site
throughout the night for the successful operation of the event.
• No other vehicles besides the RVs or campers approved for overnight parking
will be allowed to stay in the park overnight.
• City of Meridian quiet hours are from 11:00 p.m. to 6:00 a.m, as established by
Meridian City Code section 6-3-6.
• Alcohol consumption is prohibited during overnight hours, even in association
with events that have alcohol permits. Any and all alcohol consumption must
cease at the end of the event for the day or at sunset, whichever is earlier.
• The location within the park where overnight camping will take place must be
approved by the Meridian Parks and Recreation Department.
12. Park Hours
All City of Meridian parks are open from sunrise until sunset. Events may not operate
outside these times unless written permission is given by the Meridian Parks and
Recreation Department.
13. Park Scheduling
Meridian Parks and Recreation is a public agency and, therefore, exclusive use of a park
facility cannot be granted. Public access to non -reservable park amenities such as
playgrounds must be maintained at all times. An event organizer may choose to restrict
public access to an event, but may only restrict access to reserved facilities, such as
picnic shelters. Meridian Parks and Recreation also cannot grant any kind of "buffer
time" around an event in which similar events are not allowed to be scheduled.
Annual events are given first priority in the event scheduling process and can be
tentatively scheduled up to two years in advance. All other events can be tentatively
scheduled up to one year prior to the event start date.
The event organizer should notify Meridian Parks and Recreation as soon as possible if a
tentatively scheduled event needs to be cancelled. A tentative park reservation will be
PAGE 9 OF 16
EVENT PLANNER'S HANDBOOK — MARCH 2012
('�"ERILIA Meridian Parks and Recreation
t! Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
automatically cancelled if the Temporary Use Permit application is not submitted to the
Meridian City Clerks Department the required 30 days before the event start date.
14. Parking & Security
Parking is limited to designated areas and is available on a first come, first served basis.
All roadways and parking lot drive aisles are fire lanes and cannot be blocked.
Depending on the size and scope of the event, the event organizers may be required to
submit written traffic control, security, off-site parking and/or shuttle service plans at
least thirty (30) days prior to the event start date.
If the event organizer wishes to have an on-site police presence during their event, on -
duty officers can be requested through the Meridian Police Department. Contact Lt.
Scott Colaianni with the Meridian Police Department at 888-6678 or
scolaiannigmeridiancit�org for availability and information regarding this service.
15. Restrooms
One restroom for each gender is required for every two hundred (200) people attending
an event. If there are not enough on-site restrooms to accommodate the size of the event,
the Central District Health Department requires that portable restrooms and hand washing
stations be provided and removed at the expense of the event organizer so this standard is
met.
If additional restrooms are needed, at least one ADA restroom must be included in each
group. All portable restrooms must be placed on hard surfaces and be accessible from the
roadway. Portable restroom supply and service companies may drive on pavement only.
Location(s) of portable restroom must be approved by Meridian Parks and Recreation.
These units should be serviced as needed. All portable restrooms must be removed from
the park at the end of the event.
16. Signage
Special events taking place within the City of Meridian are restricted by code to a
maximum of two hundred (200) signs no larger than six (6) square feet each and a
maximum of twelve (12) signs no larger than thirty-two (32) square feet each. These
maximums include on-site and off-site signs. Event organizers must get property owner
permission to erect any off-site signs. No off-site signs may be erected at other Meridian
park sites. On-site signs are limited to the day of the event and may only be located in
the event area with the one exception detailed in the following paragraph. On-site signs
may not be erected in other areas of the park unless approved by Meridian Parks and
Recreation.
PAGE 10 OF 16
EVENT PLANNER'S HANDBOOK- MARCH 2012
E Meridian Parks and Recreation
Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
rarrPntinn(t-7)me,ridiancitv.orE • www.meridiancitv.org/parks rec •www.facebook.com/meridianparksandrecreation
An event organizer may be authorized to erect one on-site sign, up to thirty-two (32)
square feet in size, no more than five (5) days prior to the event start day. The location of
the sign must be approved by Meridian Parks and Recreation.
17. Site Plan and Schedule of Event Activities
An event site plan must be submitted with the Temporary Use Permit at least thirty (30)
days before the event. The site plan must include:
• Event name, date and location
• Proposed location of temporary structures including tents, fencing, stages, etc.
• Proposed locations of goods, vendors, and displays
• Proposed locations of first aid stations, portable restrooms, and hand washing
stations
• Proposed locations of temporary signs
• Proposed location of generators
• Any other major service needed or activity planned
Park maps are available upon request or can be downloaded from the Meridian Parks and
Recreation's website at www.meridiancity..org/parks rec on the "Current Parks" page.
Meridian Parks and Recreation reserves the right to adjust the proposed event layout
based on weather, turf conditions, maintenance or public safety issues.
A schedule of event activities must also be submitted with the Temporary Use Permit at
least thirty (30) days before the event. The schedule must include:
• Set up and take down times
• Event start and end times
• List of the times for all event activities
18. Smoke -Free Parks
All Meridian parks are smoke-free zones with the exception of the parking lots. The
event organizer will be expected to help uphold this policy by notifying event patrons as
necessary.
19. Sponsors
All event sponsors must be listed on the Temporary Use Permit application, which is due
30 days before the event start date. The event organizer may not invite any business or
organization to sponsor their event that violates Meridian Parks and Recreation's
"Sponsorship of Privately -Organized Events in City Parks" Policy. Please see
Attachment A on page 15 to view the complete policy.
20. Tents, Stages, Fencing and Other Temporary Structures
The size and location of all tents, stages, fencing and other temporary structures are
required to be provided with the event site plan.
PAGE 11 OF 16
EVENT PLANNER'S HANDBOOK — MARCH 2012
C�WIEI� DAN*,- Meridian Parks and Recreation
i Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
Each event's proposed site plan will be reviewed by the Meridian Fire Department and
the Meridian Building Department for compliance with Fire and Building Codes. Several
factors including tent side-walls, size and location of tents, and others will go into the
conditions of approval or basis for denial of one or more tent(s) or other temporary
structure(s).
As a general rule, an individual tent or group of tents put together may not exceed seven
hundred (700) square feet. Every seven hundred (700) square foot or less tent or group of
tents must have a minimum clearance distance of twelve (12) feet from other tents or
temporary structures. Example: If an event is using multiple 10' x 10' (100 square foot)
tents, seven (7) of those tents may be placed side-by-side or in a group at which point
there must be a twelve (12) foot break before the next group of seven (7) tents. As this is
a general rule, though, tents smaller or larger than seven hundred (700) square feet may
be approved, may be subject to additional conditions of approval, or may be denied on a
case-by-case basis.
To avoid damage to turf and underground utility lines, Meridian Parks and Recreation
prefers all temporary structures to be secured with water barrels or sandbags instead of
stakes. If stakes must be used, the location of such stakes must be approved by the
Meridian Parks and Recreation Department. Stakes less than eight inches (8") long do
not need approval.
21. Trash Receptacles and Dumpsters
The Meridian Parks and Recreation Department can provide up to ten (10) extra trash
cans at no additional charge when necessary. Depending on the size and scope of the
event, additional trash cans and/or dumpsters may be required beyond what the Meridian
Parks and Recreation Department can provide. In that case, the event organizer will be
responsible to contact the City's waste collection franchisee and arrange for sufficient
trash receptacles and/or dumpsters to be available at the event and pay any associated
fees for that service.
Currently, Settlers Park is the only City park that has permanent recycling containers.
For events taking place at other parks, the use of temporary recycling containers is
encouraged.
22. Trees
No person in any City park shall damage, cut, carve, transplant, or remove any tree or
plant or injure the bark, or pick the flowers or seeds, of any tree or plant. Trees also may
not be used to hang any kind of sign using rope, wire, staples, tacks, glue, or anything
else that could potentially be of harm to the tree.
PAGE 12 OF 16
EVENT PLANNER'S HANDBOOK -MARCH 2012
E IDIl- Meridian Parks and Recreation
Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
23. Utilities and Generators
Electricity and water utilities are available for event use at no additional charge.
Meridian Parks and Recreation staff will notify the event organizer of where these
utilities are available, but will not be able to provide extension cords, hoses, etc to access
them. If additional power is needed for an event beyond what is available at the park, it
will be the event organizer's responsibility to provide generators.
All generators must be UL -approved and may not be operated between 11:00 p.m. and
6:00 a.m. per City of Meridian noise ordinance. Generators must be located a minimum
of twenty feet (20') from all tents or structures. Fuel must be kept in an approved safety
container and kept in a secure area away from the generator. Generators must be shut off
before being refueled.
24. Vehicle Restrictions
Any unapproved vehicles left in the park after sunset will be towed at the owner's
expense.
Due to possible turf and sprinkler head damage, vehicles are restricted to paved roads or
parking areas unless when specific vehicles are approved to drive on the turf. In such
cases, Meridian Parks and Recreation will work with the event organizer to delineate
approved entrance and exit routes, which specific vehicles will be allowed to drive on the
turf, and which specific vehicles/trailers may remain on the turf for the duration of the
event. When a vehicle/trailer has been approved to remain on the turf throughout an
event, that vehicle/trailer must have plywood pillows under the wheels and tongue jack.
25. Vendors and Concessionaires
Event organizers may engage food, craft and other service and product vendors as part of
their special event. A list of all event vendors must be submitted with the Temporary Use
Permit at least thirty (30) days before the event start date. All vendor vehicles and
trailers are subject to the same restrictions as other vehicles as detailed in the "Vehicle
Restrictions" section. For any vendor selling or giving away food or drink, the following
conditions will apply:
• Each vendor who is selling or giving away food and/or drink must be listed in the
permit application to the Central District Health Department. A copy of the
Central District Health Department's written approval and/or permit must be
included with the event organizer's Temporary Use Permit.
• If vendor is operating an enclosed concessions vehicle or trailer, they must have
completed a fire inspection prior to the event. Contact the Meridian Fire
Department at 888-1234 to schedule an inspection.
• Glass beverage containers are prohibited in all Meridian parks.
• Vendors must carry out used water, grease, and charcoal.
PAGE 13 OF 16
EVENT PLANNER'S HANDBOOK -MARCH 2012
WE IDIANr- Meridian Parks and Recreation
C��, Event Planners Handbook
Meridian Parks and Recreation • 33 E. Broadway Ave. • Meridian, ID 83642 • Phone: 888-3579 • Fax: 898-5501
recreation ameridiancit .00r • www.meridiancity.org/parks rec • www.facebook.com/meridianparksandrecreation
• Any vehicles/trailers used for cooking on-site will be required to be separated
from all other vendors or tents by a minimum of twenty feet (20').
• Cooking equipment must be located a minimum of ten feet (10') from any tent or
combustible material.
• If any vendor wishes to sell, demonstrate, or use any type of firearm rifle or pistol
including air powered; any type of archery bow including but not limited to long
bows, compound bows, and crossbows; or any type of edged weapon including
but not limited to knives, machetes, and swords, the event organizer must submit
an attachment with the Temporary Use Permit that includes the vendor name, the
type of weapon that will be sold, demonstrated, or used, and an operational plan
for the successful, safe execution of the proposed sales, demonstration or use.
26. Relevant Contact Information
Here are some helpful contact numbers to get your event questions answered:
Agency
Phone Number
Fax Number
Meridian Parks and Recreation
888-3579
898-5501
33 E. Broadway Ave.
Meridian City Clerks Office
888-4433
888-4218
33 E. Broadway Ave.
Meridian Fire Department
888-1234
895-0390
33 E. Broadway Ave.
Meridian Police Department
888-6678
846-7366
1401 E. Watertower Ave.
Ada County Highway District
387-6140
345-7650
3775 Adams St. — Boise
Central District Health Department
Environmental Health
327-7499
327-8553
707 N. Armstrong Pl. — Boise
Sanitary Services Company
888-3999
888-5052
2130 W. Franklin Rd.
PAGE 14 OF 16
EVENT PLANNER'S HANDBOOK — MARCH 2012
Attachment A
E IDIAN:---
AHO
Meridian Parks and Recreation Department
ADMINISTRATIVE POLICY
SUBJECT: SPONSORSHIP OF PRIVATELY -ORGANIZED EVENTS IN CITY PARKS
PURPOSE: To provide a written policy describing acceptable sponsors for events and
activities that are sponsored by private parties and that are held in City Parks and
facilities.
POLICY: A. All sponsors of events held in City Parks and facilities shall adhere in
every respect to all applicable federal, state and local laws, regulations
and City policies.
B. Any sponsor which promotes or endorses any of the following content may
not sponsor any event or activity held in a City Park or facility:
Content that is deemed in violation of this policy or any other applicable
City policy;
2. Profane, obscene, indecent, violent, or pornographic content and/or
language;
3. Content that promotes, fosters or perpetuates discrimination on the basis
of race, creed, color, age, religion, gender, sexual orientation, or national
origin;
4. Defamatory or personal attacks;
5. Threats to any person or organization;
6. Content that promotes, fosters or perpetuates conduct in violation of any
federal, state or local law;
PAGE 15 OF 16
EVENT PLANNER'S HANDBOOK - MARCH 2012
7. Content that encourages or incites illegal activity;
8. Information that may tend to compromise the safety or security of the
public or public systems;
9. Content that violates a known legal ownership interest, such as a
copyright, of any party; or
10. Any content that contains or perpetuates a message that the Director of the
Parks & Recreation Department deems to be inappropriate and not in the
best interest of the City of Meridian.
C. If the City becomes aware that any engaged or potential sponsor of an event or
activity held in a City Park or facility promotes or endorses such content, the
City may deny or revoke any permit, reservation, or other permission allowing
the event or activity to be held in such Park or facility; disallow the event or
activity within that or other City Parks or facilities; and/or restrict or remove
any content that is deemed in violation of this policy or any applicable law.
AUTHORITY: The Director or his designee will monitor event/activity sponsors to ensure
adherence to this policy and consistency with the interest and goals of the City of
Meridian.
PAGE 16 OF 16
EVENT PLANNER's HANDBOOK— MARCH 2012