16-1118 Adopting Bylaws of the SWAC Commission ••••, CITY
OF MERIDIAN RESOLUTION NO. t ‘o - I 1` D
BY THE CITY COUNCIL: BIRD,BORTON, CAVENER,
MILAM, PALMER,LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN SOLID WASTE ADVISORY
COMMISSION AS AMENDED ON JANUARY 27, 2016, AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS,pursuant to Meridian City Code section 2-6-4(B), at its meeting on January 27,
2016, the Meridian Solid Waste Advisory Commission voted unanimously to recommend to City
Council that it approve the "Bylaws of the Meridian Solid Waste Advisory Commission as Amended
on January 27, 2016," attached hereto as Exhibit A;
WHEREAS, the City Council of the City of Meridian deems the approval of such bylaws to be
in the best interest of the City of Meridian in that they facilitate the efficient operation of the Meridian
Solid Waste Advisory Commission;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Council of the City of Meridian hereby approves the Bylaws of the
Meridian Solid Waste Advisory Commission as Amended on January 27, 2016, attached hereto as
Exhibit A.
Section 2. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
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ADOPTED by the City Council of the City of Meridian, Idaho, this day of February, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho,this 2 day of February, 2016
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RESOLUTION APPROVING BYLAWS OF MERIDIAN SOLID WASTE ADVISORY COMMISSION PAGE 1 OF 2
BYLAWS OF THE MERIDIAN SOLID WASTE ADVISORY COMMISSION PAGE 1 OF 4
BYLAWS OF THE
CITY OF MERIDIAN SOLID WASTE ADVISORY COMMISSION
AS AMENDED ON JANUARY 27, 2016
WHEREAS, Meridian City Code section 2-6-4 (B) directs the Meridian Solid Waste
Advisory Commission to adopt bylaws, rules, and regulations for the proper conduct of the
business of the commission;
WHEREAS, on December 7, 2010, the City Council of the City of Meridian adopted
Resolution no. 10-757, which approved the initial bylaws of the SWAC;
WHEREAS, at its regular meeting on January 27, 2016 the Meridian Solid Waste
Advisory Commission voted to recommend that its bylaws be amended and updated as set forth
herein;
NOW THEREFORE, the Meridian Solid Waste Advisory Commission hereby
establishes and adopts the following bylaws:
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for
conducting the business of the Meridian Solid Waste Advisory Commission (hereinafter
“Commission”) in accordance with provisions set forth in Title 2, Chapter 1, Meridian City Code
as to the roles and responsibilities, membership, and budget for commissions, and Title 2,
Chapter 6, Meridian City Code as to the establishment, duties and powers, membership and
qualifications, organization, and meetings of the Commission.
ARTICLE II: OFFICE
The principal location of the Commission shall be at Meridian City Hall, 33 E.
Broadway, Meridian, Idaho.
ARTICLE III: MEMBERSHIP
SECTION 1: TERMS OF OFFICE . In keeping with provisions of Meridian City Code regarding
commissioners’ terms of office, there are hereby designated nine membership seats on the
Commission. The commissioners appointed to Seats 1-5 shall each serve a term of three (3)
years. The staff commissioners appointed to Seats 6-8 shall each serve without term limits. The
commissioner appointed to Seat 9 shall be a youth member, whose term shall be one (1) year.
SECTION 2: SUBCOMMITTEES . The Commission Chair, with the Commission’s approval, shall
establish such subcommittees as necessary or helpful to assist or advise the Commission in the
performance of its functions and/or furtherance of its mission. Meetings of subcommittees shall
comply with any and all applicable public meetings laws. Each subcommittee shall consist of at
least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission
Chair, each subcommittee shall elect a chair to preside at subcommittee meetings and present the
BYLAWS OF THE MERIDIAN SOLID WASTE ADVISORY COMMISSION PAGE 2 OF 4
findings and/or recommendations of the subcommittee to the Commission. The Mayor,
Commission Chair, or subcommittee chair may appoint citizens or public officials to serve as
members of subcommittees.
SECTION 3: QUORUM . According to the provisions of Meridian City Code, a majority of
currently-appointed commissioners shall constitute a quorum for the transaction of any business
of the Commission.
SECTION 4: VOTING . Each commissioner shall be entitled to one (1) vote on any matter before
the Commission. Except as otherwise designated herein, the vote of the majority of the members
present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission Chair shall be a voting member of the Commission and shall
hold the same rights and privileges as any other commissioner. Proxy voting shall not be
permitted.
SECTION 5: TERMINATION . In keeping with provisions of Meridian City Code, any
Commissioner who misses one-half of the meetings that are held in any calendar year shall have
their appointment automatically terminated.
ARTICLE IV: MEETINGS
SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS . According to the provisions of
Meridian City Code, the Commission shall hold no fewer than four (4) regular meetings during
the calendar year. Unless otherwise specified, regular meetings of the Commission shall be held
on the fourth Wednesday of each month at 4:00 p.m. At the first meeting of each calendar year,
the Commission shall establish a meeting schedule for the calendar year in which event the
published schedule shall apply.
SECTION 2: SPECIAL MEETINGS . Special meetings may be convened by or at the direction of the
Chair by complying with the notice requirements for meetings as set forth herein.
SECTION 3: PLACE OF MEETINGS . Unless otherwise specified, meetings of the Commission
shall be held in the Council Chambers at Meridian City Hall, 33 E. Broadway Avenue, Meridian,
Idaho.
SECTION 4: NOTICE OF MEETINGS . Unless otherwise prescribed by statute, Commissioners shall
be provided written notice of meetings, which notice shall state the date, hour, and location
thereof, and shall further state the purpose of the meeting, business to be transacted, and/or
agenda. The City Clerk’s Office or its designee shall issue notice to each and every
Commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the
meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of
the Chair.
SECTION 5: LENGTH OF MEETINGS . No meeting shall run longer than three (3) hours unless a
majority vote of the quorum approves the extension of such time limit as to a particular meeting.
BYLAWS OF THE MERIDIAN SOLID WASTE ADVISORY COMMISSION PAGE 3 OF 4
SECTION 6: CONDUCT OF MEETINGS . The Commission shall operate under the precepts of
Robert’s Rules of Order. The order of business for meetings of the Commission shall be as
follows: 1) call to order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of
previous meeting; 5) old business; 6) new business; 7) reports, presentations, subcommittee
reports, staff reports; 8) next meeting; 9) adjournment. The agenda shall be followed to the
extent possible, but other matters may be considered upon vote of the majority of the members
present at any meeting at which a quorum is present.
SECTION 7: AGENDA . The agenda for all meetings of the Commission shall be prepared by the
City Attorney or designee in consultation with the Commission Chair. Agenda items may be
proposed to the Commission Chair by any commissioner or any member of the public and shall
be placed on the agenda at the discretion of the Commission Chair, provided that adequate notice
of such item has been provided as set forth herein and required by law.
SECTION 8: PUBLIC APPEARANCES AND REQUESTS . Scheduling of appearances before or
requests to the Commission shall be at the discretion of the Chair. The Chair may set rules to
maximize efficiency and productivity of meetings, including setting a time limit for presentations
and/or comments to the Commission.
SECTION 9: MINUTES . Minutes and/or records of the business conducted at all meetings of the
Commission or any subcommittee thereof shall be kept by the City Clerk’s Office and shall be
open for public inspection. The minutes of each meeting shall be forwarded to each
commissioner prior to the regular meeting at which such minutes are subject to approval by the
Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION . According to the provisions of Meridian City Code, officers of the
Commission shall include the Commission Chair and Commission Vice-Chair. Other officers
may be elected as necessary or desirable for the efficient administration of the Commission if a
majority of the Commission so decides.
SECTION 2: TERM AND ELECTION . Election of officers shall be by voice vote and, according to
the provisions of Meridian City Code, shall be held at the first regularly scheduled meeting after
January 1 of each year. A special election may be held at any time to fill a vacancy of office.
An officer who fails or refuses to fulfill the duties of his or her office may be removed from the
office by a two-thirds (2/3) majority vote of the full Commission by voice vote at a special
election.
SECTION 3: DUTIES OF CHAIR . The Commission Chair shall prepare meeting agendas in
cooperation with the City Attorney or designee, shall preside over all full Commission meetings,
and shall sign all documents requiring an official signature on behalf of the Commission,
including its annual report to the Mayor and City Council and other reports as requested. The
Chair shall recommend, for the Commission’s approval, the formation of subcommittees and the
appointment of commissioners, citizens, and/or public officials thereto. The decisions,
statements, and/or actions of the Chair shall obligate, commit, and/or represent the Commission
only insofar as the Commission has specifically authorized. The Chair may request assistance
from the City Clerk to effect efficient business of the Commission.
SECTION 4:DUTIES OF VICE-CHAIR. The Commission Vice-Chair shall perform the duties of
the Chair in the absence of the Chair and shall perform such other duties as may be delegated by
the Commission Chair. The Vice-Chairperson shall be automatically nominated for the position
of Chairperson in the year following his/her term as Vice-Chairperson, unless he/she is unable or
ineligible to serve.
ARTICLE VI:AMENDMENT OF BYLAWS:
In keeping with the provisions of the Meridian City Code,the Commission shall adopt bylaws,
rules and regulations for the proper conduct of the business of the Commission. All Commission
bylaws, rules and regulations are subject to the approval of the Mayor and City Council after
recommendation by the Commission. Once approved, as provided in Meridian City Code,the
Commission may recommend to the Mayor and City Council that these bylaws be altered,
amended, added to, or repealed.
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws at its regular meeting on January 27,
2016. These bylaws shall be effective upon their ratification by resolution of the City Council of
the City of Meridian.
Adopted by the Meridian Solid Waste Advisory Commission on the 27th day of January,
2016.
C
Steve Cory, Chair
Meridian Solid WastAdvisory Commission
AMENDED BYLAWS OF THE MERIDIAN SOLID WASTE ADVISORY COMMISSION PAGE 4 OF 4