16-1113 Authorizing Destruction of IT Department Records (E-Mail)CITY OF MERIDIAN RESOLUTION NO. 1 lP -1113
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT RECORDS OF THE INFORMATION TECHNOLOGY DEPARTMENT;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(4) to, by resolution, destroy semi-permanent records, upon the advice of the City Attorney,
and with such disposition to be under the direction and supervision of the City Clerk; and
WHEREAS, the City Clerk has identified certain semi-permanent records that may be
destroyed pursuant to Idaho Code sections 50-907(2) because the time period for retention of such
records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following semi-permanent records of the Information Technology Department:
INFORMATION
TECHNOLOGY
YEAR(S) —7
DESCRIPTION
1. Semi-permanent
Outlook e-mail messages —
E-mails dated up to and
All e-mail messages, sent or received by
general; City staff
including December 31, 2010
City staff using Outlook software, that
are stored in Outlook or the City's e-mail
archiving system. (E-mail messages may
be preserved elsewhere in digital or
paper format for longer periods of time
as the subject matter of such messages
may require.)
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records
as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 19th day of January, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho, this 19th day of January, 2016.
RESOLUTION AUTHORIZING DESTRUCTION OF INFORMATION TECHNOLOGY DEPARTMENT RECORDS 2016-01
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ATTEST:
By:
aycee . Holman, City Clerk
APPROVED:
Mayor Tat/ye Weerd
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RESOLUTION AUTHORIZING DESTRUCTION OF INFORMATION TECHNOLOGY DEPARTMENT RECORDS 2016-01
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